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LANDFILL STANDING COMMITTEE Packet - 1/4/2021CITY OF MUSKEGO LANDFILL STANDING COMMITTEE AGENDA 01/04/2021 5:00 PM Muskego City Hall, Council Chambers, W182S8200 Racine Avenue Muskego, WI 53150 **Please note this meeting has been MOVED to CITY HALL.** CALL TO ORDER ROLL CALL STATEMENT OF PUBLIC NOTICE APPROVAL OF MINUTES Approval of Minutes of the October 5, 2020 Meeting OPEN FORUM (Limit to 5 Minutes/Person) Opportunity for citizens to address the committee on issues relevant to the current landfill operation. COMPLIANCE OFFICER REPORT STATUS OF PROJECTS Discussion update. No formal action may be taken on any of the following: Household Hazardous Waste Clay Extraction MMSD Project Electronic Recycling Residential Drop-Off Site Well Testing for Well Water Protection Area Plan Modification Issues Property Protection/Sociological NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: Annual Private Well Monitoring Annual Rate Amendment to the Household Hazardous Waste ContractPacket Page 1 Landfill Standing Committee Agenda 2 1/4/2021 5:00:00 PM CONTINUING BUSINESS Discussion update and possible action may be taken on any or all of the following: Update on Odor Complaints OTHER BUSINESS Review Payments made from Committee Funds Confirm Next Meeting Date: April 5, 2020 at 5:00 PM COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW CITIZEN COMMENTARY (Limited to 15 Minutes) Time for citizens to repsond to agenda items discussed at this meeting. ADJOURNMENT NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE-STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE-STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, PLEASE CALL MUSKEGO CITY HALL, (262) 679-4145. Packet Page 2 CITY OF MUSKEGO LANDFILL STANDING COMMITTEE MINUTES October 15, 2020 5:00 PM Muskego City Hall, Council Chambers, W182S8200 Racine Avenue CALL TO ORDER Alderperson Madden called the meeting to order at 5:07 PM. ROLL CALL Present: Analiese Smith, Roland Kieffer, Patrick Murray, Ald. Eileen Madden, Harvey Schweitzer, Scott Kroeger, Director of Public Works and Development Absent: Mark Slocomb, Michael Cowling, Greg Burmeister Guests: Jo Spear, Jr.; Daniel Otzelberger and Chad Siegle, Advanced Disposal Services; Frank Perugini, ESC; Ryan Brudos and Tad Powalisz, neighbors STATEMENT OF PUBLIC NOTICE The meeting was posted in accordance with the Wisconsin open meeting laws. APPROVAL OF MINUTES OF THE JUNE 29, 2020 MEETING Mr. Murray made a motion to approve the minutes of the June 29, 2020 meeting, Ms. Smith seconded. Motion Passed 5 in favor. OPEN FORUM (Limit to 5 Minutes/Person) Opportunity for citizens to address the committee on issues relevant to the current landfill operation. COMPLIANCE OFFICER REPORT Mr. Spear stated he is continuing weekly audits and odor monitoring. Eighty-five complaints, along 8 Mile Road, have been received since the June 29th meeting. Odors have been off and on. All 34 wells are currently working properly. STATUS OF PROJECTS Household Hazardous Waste Ms. Smith stated they have received numerous call as people are continuing to clean out basements and garages. Overall usage and budget is down due to closure earlier in the year. She handed out the budget worksheet, also mentioning some of the numbers are missing and not currently up to date. Ms. Smith hopes to find a new, permanent home for HHW in early 2021. Clay Extraction Page 1 of 3 Approval of Minutes of the October 5, 2020 Meeting Packet Page 3 Mr. Otzelberger stated only used for daily cover at this time. No other changes. MMSD Project Mr. Otzelberger stated the Landfill is delivering gas on a regular basis, as requested. Electronic Recycling Mr. Otzelberger stated pickups are weekly or every other week, based on demand. Residential Drop-Off Site Mr. Otzelberger stated the site is congested on Fridays and Saturdays. The new area is ready to go as soon as management gives the go ahead. It is currently in the budget for second quarter in 2021. Well Testing for Well Water Protection Area Mr. Perugini stated 195 postcards will be sent the first week of November. Of those returned, 35 will be picked to be tested in December 2020. Plan Modification Issues Mr. Otzelberger said they have approval to obtain recycled glass from John’s Disposal to use for daily cover. Property Protection/Sociological Mr. Otzelberger stated none at this time. He mentioned payments to homeowners will go out as scheduled in the 4th quarter. NEW BUSINESS Mr. Otzelberger stated they are working on process improvements for gas collection and communication improvements between the Landfill and lift stations. He also mentioned the current closing date with Waste Management is mid-October, but subject to change. CONTINUING BUSINESS Updates on Odor Complaints Mr. Otzelberger stated we are taking odor complaints seriously. Problem areas have been identified. The hope is with the wells completed this will start to relieve the smell on a regular basis. He also hopes to be able to fly the drone one more time late this year to identify additional/continuing problem areas. OTHER BUSINESS Review Payments made from Committee Funds Establish Meeting and Annual Tour Dates for 2021: January 4, April 5, June 28th (annual tour at 4:00 PM), and October 4th COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW Page 2 of 3 Approval of Minutes of the October 5, 2020 Meeting Packet Page 4 Mr. Spear asked the Committee to take his annual week off at Christmas. Mr. Murray made a motion to allow Mr. Spear the time off, Ms. Smith seconded. Motion Passed 5 in favor. CITIZEN COMMENTARY (Limited to 15 Minutes) Time for citizens to respond to agenda items discussed at this meeting. ADJOURNMENT Mr. Murray made a motion to adjourn at 5:31 PM, Ms. Smith seconded. Motion Passed 5 in favor. Respectfully Submitted, Wendy Fredlund Transcribing Secretary Page 3 of 3 Approval of Minutes of the October 5, 2020 Meeting Packet Page 5 CITY OF MUSKEGO BALANCE SHEET DECEMBER 31, 2020 EPI STANDING COMMITTEE FUND ASSETS 207.00.00.00.1001 EQUITY IN POOLED CASH 117,577.59 TOTAL ASSETS 117,577.59 LIABILITIES AND EQUITY FUND EQUITY 207.00.00.00.3510 FUND BAL UNRESERV DESIGNATED 8,581.27 207.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT 100,688.06 REVENUE OVER EXPENDITURES - YTD 8,308.26 TOTAL FUND EQUITY 117,577.59 TOTAL LIABILITIES AND EQUITY 117,577.59 Page 1 of 3 Review Payments made from Committee Funds Packet Page 6 CITY OF MUSKEGO Detail Ledger - Landfill Committee Detail Ledger Page: 1 Period: 01/20 - 12/20 Dec 10, 2020 02:30PM Report Criteria: Actual Amounts Accounts With Balances Or Activity Summarize Payroll Detail Print Period Totals Print Grand Totals Include FUNDs: 207,213 Page and Total by FUND Include BALANCE SHEETs: None All Segments Tested for Total Breaks Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance INTEREST ON INVESTMENTS 01/01/2020 (00/20) Balance 207.01.00.00.4531 .00 01/31/2020 JE 1086 JAN INT - FUTURE PARKLAND 30.52- 01/31/2020 (01/20) Period Totals and Balance .00 *30.52- *30.52- 02/28/2020 JE 2066 FEB INT - FUTURE PARKLAND 27.77- 02/29/2020 (02/20) Period Totals and Balance .00 *27.77- *58.29- 03/31/2020 JE 3055 MAR INT - FUTURE PARKLAND 21.66- 03/31/2020 (03/20) Period Totals and Balance .00 *21.66- *79.95- 04/30/2020 JE 4139 APR INT - FUTURE PARKLAND 9.39- 04/30/2020 (04/20) Period Totals and Balance .00 *9.39- *89.34- 05/31/2020 JE 5063 MAY INT - FUTURE PARKLAND 3.81- 05/31/2020 (05/20) Period Totals and Balance .00 *3.81- *93.15- 06/30/2020 JE 6071 JUNE INT - FUTURE PARKLAND 2.58- 06/30/2020 (06/20) Period Totals and Balance .00 *2.58- *95.73- 07/31/2020 JE 7082 JULY INT - FUTURE PARKLAND 2.67- 07/31/2020 (07/20) Period Totals and Balance .00 *2.67- *98.40- 08/31/2020 JE 8087 AUG INT - FUTURE PARKLAND 2.47- 08/31/2020 (08/20) Period Totals and Balance .00 *2.47- *100.87- 09/30/2020 JE 9056 SEPT INT - FUTURE PARKLAND 2.39- 09/30/2020 (09/20) Period Totals and Balance .00 *2.39- *103.26- 12/31/2020 (12/20) Period Totals and Balance .00 *.00 *103.26- YTD Encumbrance .00 YTD Actual -103.26 Total -103.26 YTD Budget -400.00 Unearned 296.74 LANDFILL HOST FEES 01/01/2020 (00/20) Balance 207.01.00.00.4560 .00 01/29/2020 CR 1475266 STANDING COMMITTEE - ADVANCED DISPO 10,000.00- 01/31/2020 (01/20) Period Totals and Balance .00 * 10,000.00- * 10,000.00- 12/31/2020 (12/20) Period Totals and Balance .00 *.00 * 10,000.00- YTD Encumbrance .00 YTD Actual -10,000.00 Total -10,000.00 YTD Budget -10,000.00 Unearned .00 LANDFILL NEGOTIATING COMM.01/01/2020 (00/20) Balance 207.01.00.00.6055 .00 06/30/2020 AP 145 MURRAY, PATRICK 85.00 06/30/2020 AP 146 MURRAY, PATRICK 50.00 06/30/2020 AP 147 KIEFFER, ROLAND 85.00 06/30/2020 AP 148 KIEFFER, ROLAND 50.00 06/30/2020 AP 173 SLOCOMB, MARK 85.00 06/30/2020 AP 174 SLOCOMB, MARK 50.00 06/30/2020 AP 182 COWLING, MICHAEL 85.00 06/30/2020 AP 233 BURMEISTER,GREG 85.00 06/30/2020 AP 248 SCHWEITZER, HARVEY 85.00 06/30/2020 AP 249 SCHWEITZER, HARVEY 50.00 06/30/2020 AP 283 SMITH, ANALIESE 85.00 06/30/2020 AP 284 SMITH, ANALIESE 50.00 07/31/2020 (07/20) Period Totals and Balance 845.00 *.00 *845.00 10/15/2020 AP 427 MURRAY, PATRICK 50.00 10/15/2020 AP 428 KIEFFER, ROLAND 50.00 Page 2 of 3 Review Payments made from Committee Funds Packet Page 7 CITY OF MUSKEGO Detail Ledger - Landfill Committee Detail Ledger Page: 2 Period: 01/20 - 12/20 Dec 10, 2020 02:30PM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance 10/15/2020 AP 474 SCHWEITZER, HARVEY 50.00 10/15/2020 AP 512 SMITH, ANALIESE 50.00 10/31/2020 (10/20) Period Totals and Balance 200.00 *.00 * 1,045.00 12/31/2020 (12/20) Period Totals and Balance .00 *.00 * 1,045.00 YTD Encumbrance .00 YTD Actual 1,045.00 Total 1,045.00 YTD Budget 5,000.00 Unexpended 3,955.00 ADMINISTRATIVE CHARGES 01/01/2020 (00/20) Balance 207.01.00.00.6057 .00 06/30/2020 JE 6179 ALLOCATE AUDIT/ADMIN FEES 750.00 06/30/2020 (06/20) Period Totals and Balance 750.00 *.00 *750.00 12/31/2020 (12/20) Period Totals and Balance .00 *.00 *750.00 YTD Encumbrance .00 YTD Actual 750.00 Total 750.00 YTD Budget 1,500.00 Unexpended 750.00 Number of Transactions: 27 Number of Accounts: 4 Debit Credit Proof Total EPI STANDING COMMITTEE FUND:1,795.00 10,103.26-8,308.26- Number of Transactions: 27 Number of Accounts: 4 Debit Credit Proof Grand Totals: 1,795.00 10,103.26-8,308.26- Report Criteria: Actual Amounts Accounts With Balances Or Activity Summarize Payroll Detail Print Period Totals Print Grand Totals Include FUNDs: 207,213 Page and Total by FUND Include BALANCE SHEETs: None All Segments Tested for Total Breaks Page 3 of 3 Review Payments made from Committee Funds Packet Page 8