LIBRARY BOARD Packet - 12/15/2020CITY OF MUSKEGO
LIBRARY BOARD AGENDA
12/15/2020
5:00 PM
Library Conference Room, S73 W16663 Janesville
Road
Please click the link below to join the webinar:
https://us02web.zoom.us/j/87064128726
Or Call
+1 312 626 6799
Webinar ID: 870 6412 8726
You may submit public comment to blarson@cityofmuskego.org by noon on December 15th.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
CONSENT AGENDA
1 Approval of minutes
November 17, 2020 Minutes
2 Place on file the Library Financial Reports
November 2020 Financial Reports
PRESIDENT’S REPORT
Information
DIRECTOR’S REPORT
Information
1 December 2020 Director's Report
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
1 Discussion/Action: Library H3lp User Agreement
NEW BUSINESS Packet Page 1
Discussion update and possible action may be taken on any or all of the following:
1 Discussion/Action: Approve 2021 Muskego Public Library Action Plan
2 Discussion/Action: 2021 Annual Addendum to the Bridges Library System Member
Library and CAFÉ Agreements
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
NOTICE
PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality
may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at
the above-stated meeting other than the governmental body specifically referred to above in this notice.
Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and
services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100.
Packet Page 2
CITY OF MUSKEGO
LIBRARY BOARD MINUTES
11/17/2020
5:00 PM
Library Public Meeting Room 4, S73 W16663
Janesville Road
Please click the link below to join the webinar:
https://us02web.zoom.us/j/86083433927
Or Call
+1 312 626 6799
Webinar ID: 860 8343 3927
You may submit public comment to blarson@cityofmuskego.org by noon on November 17th.
CALL TO ORDER
President Robertson called the meeting to order at 5:07 PM.
PLEDGE OF ALLEGIANCE
ROLL CALL
Present were President Robertson, Vice-President Konkel, Trustee Blair, Trustee Darkow,
Trustee Heinowski, Trustee Humphreys, Trustee Kangas, and Director Larson. Trustee
Schroeder arrived at 5:27 PM. Alderman Wolfe was excused.
Trustee Humphreys left at 6:51 PM.
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
CONSENT AGENDA
Trustee Blair made a motion to approve the CONSENT AGENDA, Trustee Kangas
seconded. Motion Passed 7 in favor
1 Approval of minutes
October 20, 2020 Minutes
2 Place on file the Library Financial Reports
October 2020 Financial Reports
PRESIDENT’S REPORT
Information
DIRECTOR’S REPORT
Information
1 November 2020 Director's Report
UNFINISHED BUSINESS Page 1 of 3
November 17, 2020 Minutes
Packet Page 3
Discussion update and possible action may be taken on any or all of the following:
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
1 Discussion: 2020 Action Plan Progress Update
2 Action: Library H3lp User Agreement
Trustee Darkow made a motion to defer the approval of the Library H3lp User
Agreement pending further information, Trustee Schroeder seconded. Motion
Passed 7 in favor.
3 Discussion/Action: Second Reading, Muskego Public Library Board of Trustees Bylaws
Updates
Trustee Humphreys made a motion to approve the Muskego Public Library Board
of Trustees Bylaws Updates, Trustee Blair seconded. Motion Passed 7 in favor.
4 Discussion/Action: Mask Mandate and COVID Response
Trustee Darkow made a motion to approve the Mask Mandate and COVID
Response, Trustee Kangas seconded. Motion Passed with 5 votes in favor and 2
against.
5 Discussion: Library Board Feedback to Personnel Committee Regarding 2020 Director
Evaluation
NOTICE OF CLOSED SESSION
Trustee Blair made a motion to enter closed session, Trustee Schroeder
seconded. Motion Passed 6 in favor.
Entered Closed Session at 6:55 PM.
The Library Board of the City of Muskego will meet at approximately 5:00PM, or as soon
thereafter as time permits on Tuesday, November 17, 2020 in Meeting Room 4, Muskego
Public Library, S73 W16663 Janesville Road, Muskego, Wisconsin, following conclusion of
consideration of the above portion of its regularly scheduled agenda, to vote on a motion to
convene in closed session at said time and place for discussion relative to:
Discussion relative to the Library Board Feedback to Personnel Committee Regarding 2020
Director Evaluation. The Library Board will hold the closed session in Meeting Room 4 at the
Library.
A closed session for the above purpose is authorized pursuant to the provisions of Wis. Stats.
Section §19.85(1)(c) , which authorizes a governmental body, upon motion duly made and
carried, to meet in closed session to consider employment, promotion, compensation or
performance evaluation data of any public employee over which the governmental body has
jurisdiction or exercises responsibility.
Upon conclusion of the closed session, the Library Board will convene in open session to
consider its public agenda, including motions to recommend approval or rejection of the above-
listed deliberations or any of the public agenda items that have not been acted upon.
OPEN SESSION
Page 2 of 3
November 17, 2020 Minutes
Packet Page 4
Trustee Blair made a motion to enter open session, Trustee Schroeder seconded.
Motion Passed 6 in favor.
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
Trustee Blair made a motion to adjourn, Trustee Darkow seconded. Motion Passed
6 in favor.
Meeting adjourned at 7:23 PM.
NOTICE
PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality
may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at
the above-stated meeting other than the governmental body specifically referred to above in this notice.
Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and
services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100.
Page 3 of 3
November 17, 2020 Minutes
Packet Page 5
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1
Report dates: 11/1/2020-11/30/2020 Dec 07, 2020 10:47AM
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account =
"1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599"
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
AMAZON CAPITAL SERVICES
134V-DFHV-47 1 Invoice PRINT 07/07/2020 11/10/2020 425.68 1120 100.05.71.01.5711
16VC-YRXW-P 1 Invoice PRINT - CREDIT 10/27/2020 11/10/2020 14.29- 1120 100.05.71.01.5711
1LGV-TQKV-3 1 Invoice PRESCHOOL POWER MAKE & TA 10/19/2020 11/10/2020 39.96 1120 100.05.71.00.6062
1MLY-QJN9-M 1 Invoice PRINT 09/20/2020 11/10/2020 166.08 1120 100.05.71.01.5711
1V6F-YDH7-P 1 Invoice AIR PURIFIERS (5) & EXTRA FILTE 10/18/2020 11/10/2020 791.87 1120 100.05.71.00.5401
1VNC-HP6L-9L 1 Invoice CLEATS FOR CURBSIDE - COVID- 10/25/2020 11/10/2020 50.62 1120 100.05.71.00.5701
1W93-JRVR-P 1 Invoice PRINT 10/18/2020 11/10/2020 105.21 1120 100.05.71.01.5711
1YKK-CPDY-Y 1 Invoice ELECTRONIC MATERIALS - SWITC 10/24/2020 11/10/2020 301.81 1120 100.05.71.03.5711
1YKK-CPDY-Y 2 Invoice CRAFT CUPS - PROGRAMMING 10/24/2020 11/10/2020 10.99 1120 100.05.71.00.6062
Total AMAZON CAPITAL SERVICES:1,877.93
BAKER & TAYLOR COMPANY
2035553826 1 Invoice PRINT 10/14/2020 11/10/2020 687.17 1120 100.05.71.01.5711
2035553826 2 Invoice REPLACEMENT 10/14/2020 11/10/2020 13.59 1120 100.05.71.00.5774
2035560245 1 Invoice PRINT 10/16/2020 11/10/2020 342.20 1120 100.05.71.01.5711
2035560245 2 Invoice REPLACEMENT 10/16/2020 11/10/2020 7.61 1120 100.05.71.00.5774
2035567517 1 Invoice PRINT 10/20/2020 11/10/2020 310.42 1120 100.05.71.01.5711
2035584551 1 Invoice PRINT 10/27/2020 11/10/2020 740.81 1120 100.05.71.01.5711
2035597087 1 Invoice PRINT 11/03/2020 11/24/2020 1,261.83 1120 100.05.71.01.5711
2035597515 1 Invoice PRINT 11/04/2020 11/24/2020 1,255.92 1120 100.05.71.01.5711
2035604208 1 Invoice PRINT 11/05/2020 11/24/2020 338.61 1120 100.05.71.01.5711
2035609401 1 Invoice PRINT 11/09/2020 11/24/2020 449.60 1120 100.05.71.01.5711
2035610329 1 Invoice PRINT 11/09/2020 11/24/2020 3,537.12 1120 100.05.71.01.5711
2035616028 1 Invoice PRINT 11/11/2020 11/24/2020 690.47 1120 100.05.71.01.5711
5016491788 1 Invoice PRINT 10/14/2020 11/10/2020 36.34 1120 100.05.71.01.5711
5016508612 1 Invoice PRINT 10/21/2020 11/10/2020 46.02 1120 100.05.71.01.5711
5016525694 1 Invoice PRINT 10/28/2020 11/10/2020 51.18 1120 100.05.71.01.5711
5016542243 1 Invoice PRINT 11/05/2020 11/24/2020 33.93 1120 100.05.71.01.5711
Total BAKER & TAYLOR COMPANY:9,802.82
BAKER & TAYLOR ENTERTAINMENT
H1701120 1 Invoice AV 10/29/2020 11/24/2020 35.98 1120 100.05.71.02.5711
H1701130 1 Invoice AV 10/29/2020 11/24/2020 48.17 1120 100.05.71.02.5711
H1704070 1 Invoice AV 10/29/2020 11/24/2020 10.18 1120 100.05.71.02.5711
H51381880 1 Invoice AV 10/13/2020 11/10/2020 14.23 1120 100.05.71.02.5711
H51381881 1 Invoice AV 10/13/2020 11/10/2020 7.19 1120 100.05.71.02.5711
H51381882 1 Invoice AV 10/13/2020 11/10/2020 192.84 1120 100.05.71.02.5711
H51387420 1 Invoice AV 10/13/2020 11/10/2020 10.79 1120 100.05.71.02.5711
H51387770 1 Invoice AV 10/13/2020 11/10/2020 10.79 1120 100.05.71.02.5711
H51387860 1 Invoice AV 10/13/2020 11/10/2020 10.79 1120 100.05.71.02.5711
H51387960 1 Invoice AV 10/13/2020 11/10/2020 10.79 1120 100.05.71.02.5711
H51388560 1 Invoice AV 10/13/2020 11/10/2020 17.96 1120 100.05.71.02.5711
H51388660 1 Invoice AV 10/13/2020 11/10/2020 17.99 1120 100.05.71.02.5711
H51389000 1 Invoice AV 10/13/2020 11/10/2020 14.39 1120 100.05.71.02.5711
H51395770 1 Invoice AV 10/13/2020 11/10/2020 10.79 1120 100.05.71.02.5711
H51396930 1 Invoice AV 10/13/2020 11/10/2020 20.87 1120 100.05.71.02.5711
H51396980 1 Invoice AV 10/13/2020 11/10/2020 12.23 1120 100.05.71.02.5711
Page 1 of 8
November 2020 Financial Reports
Packet Page 6
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2
Report dates: 11/1/2020-11/30/2020 Dec 07, 2020 10:47AM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
H51430320 1 Invoice AV 10/15/2020 11/10/2020 25.19 1120 100.05.71.02.5711
H51434560 1 Invoice AV 10/15/2020 11/10/2020 10.79 1120 100.05.71.02.5711
H51434790 1 Invoice AV 10/15/2020 11/10/2020 12.23 1120 100.05.71.02.5711
H51434840 1 Invoice AV 10/15/2020 11/10/2020 20.14 1120 100.05.71.02.5711
H51436160 1 Invoice AV 10/15/2020 11/10/2020 14.23 1120 100.05.71.02.5711
H51451960 1 Invoice AV 10/16/2020 11/10/2020 20.14 1120 100.05.71.02.5711
H51462680 1 Invoice AV 10/19/2020 11/10/2020 17.99 1120 100.05.71.02.5711
H51476440 1 Invoice AV 10/19/2020 11/10/2020 39.58 1120 100.05.71.02.5711
H51518410 1 Invoice AV 10/20/2020 11/10/2020 12.73 1120 100.05.71.02.5711
H51518411 1 Invoice AV 10/20/2020 11/10/2020 61.12 1120 100.05.71.02.5711
H51548430 1 Invoice AV 10/21/2020 11/10/2020 11.88 1120 100.05.71.02.5711
H51647181 1 Invoice AV 10/27/2020 11/10/2020 80.56 1120 100.05.71.02.5711
H51647182 1 Invoice AV 10/27/2020 11/10/2020 17.99 1120 100.05.71.02.5711
H51701670 1 Invoice AV 10/29/2020 11/24/2020 17.99 1120 100.05.71.02.5711
H51711370 1 Invoice AV 10/30/2020 11/24/2020 11.03 1120 100.05.71.02.5711
H51711372 1 Invoice AV 10/30/2020 11/24/2020 13.67 1120 100.05.71.02.5711
H51717910 1 Invoice AV 10/30/2020 11/24/2020 21.56 1120 100.05.71.02.5711
H51772300 1 Invoice AV 11/03/2020 11/24/2020 14.36 1120 100.05.71.02.5711
H51780120 1 Invoice AV 11/03/2020 11/24/2020 21.59 1120 100.05.71.02.5711
H51780560 1 Invoice AV 11/03/2020 11/24/2020 28.79 1120 100.05.71.02.5711
H51781690 1 Invoice AV 11/03/2020 11/24/2020 17.99 1120 100.05.71.02.5711
H81387610 1 Invoice AV 10/13/2020 11/10/2020 14.39 1120 100.05.71.02.5711
Total BAKER & TAYLOR ENTERTAINMENT:951.92
BATTERIES PLUS LLC
P30392659 1 Invoice 12V LEAD BATTERIES - LIBRARY 08/26/2020 11/10/2020 172.64 1120 100.05.71.00.5415
Total BATTERIES PLUS LLC:172.64
BRODART CO.
566964 1 Invoice BOOK JACKET COVERS 10/27/2020 11/24/2020 754.60 1120 100.05.71.00.5702
Total BRODART CO.:754.60
CDW GOVERNMENT, INC
3596565 1 Invoice LABEL PRINTER 10/31/2020 11/24/2020 515.39 1120 100.05.71.00.5702
Total CDW GOVERNMENT, INC:515.39
COLOSSAL FOSSILS INC
CF2020-063 1 Invoice COLOSSAL FOSSIL PROGRAM 10/29/2020 11/10/2020 150.00 1120 100.05.71.00.6062
Total COLOSSAL FOSSILS INC:150.00
COMPLETE OFFICE OF WIS
786034 1 Invoice 2021 CALENDARS 10/20/2020 11/10/2020 108.88 1120 100.05.71.00.5701
791290 1 Invoice HAND SOAP - SINK NEAR CIRC 10/27/2020 11/10/2020 3.85 1120 100.05.71.00.5701
795008 1 Invoice MISC PAPER PRODUCTS - LIBRAR 11/02/2020 11/10/2020 527.15 1120 100.05.71.00.5703
Total COMPLETE OFFICE OF WIS:639.88
EAGLE MEDIA, INC.
00131389 1 Invoice SIGNS FOR CURBSIDE PICKUP - 10/27/2020 11/10/2020 57.50 1120 100.05.71.00.5701
Total EAGLE MEDIA, INC.:57.50
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November 2020 Financial Reports
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CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3
Report dates: 11/1/2020-11/30/2020 Dec 07, 2020 10:47AM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
IMPACT ACQUISTIONS LLC
1923740 7 Invoice BASE AND OVERAGE - LIBRARY 10/12/2020 11/10/2020 535.40 1120 100.05.71.00.5401
Total IMPACT ACQUISTIONS LLC:535.40
INGERSOLL LIGHTING
119409 1 Invoice LIBRARY MAINT 11/11/2020 11/24/2020 194.00 1120 100.05.71.00.5415
Total INGERSOLL LIGHTING:194.00
JANI-KING INC- MILW REGION
MIL10200662 1 Invoice CLEANING FRI SEPT-OCT COVID- 10/26/2020 11/10/2020 1,170.00 1120 100.05.71.00.5835
MIL11200124 3 Invoice NOVEMBER CLEANING - LIBRARY 11/01/2020 11/10/2020 3,125.00 1120 100.05.71.00.5835
Total JANI-KING INC- MILW REGION:4,295.00
KANOPY INC
221151-PPU 1 Invoice ELECTRONIC MATERIALS - KANO 10/31/2020 11/10/2020 123.00 1120 100.05.71.03.5711
Total KANOPY INC:123.00
KUJAWA ENTERPRISES INC.
136298 1 Invoice NOV PLANT MAINT 11/03/2020 11/24/2020 61.00 1120 100.05.71.00.5415
Total KUJAWA ENTERPRISES INC.:61.00
MICROMARKETING LLC
825060 1 Invoice AV 09/29/2020 11/10/2020 104.78 1120 100.05.71.02.5711
826668 1 Invoice AV 10/15/2020 11/10/2020 57.99 1120 100.05.71.02.5711
828606 1 Invoice AV 10/30/2020 11/24/2020 84.79 1120 100.05.71.02.5711
828827 1 Invoice AV 11/03/2020 11/24/2020 39.99 1120 100.05.71.02.5711
Total MICROMARKETING LLC:287.55
MIDWEST TAPE
99500027 1 Invoice AV 10/13/2020 11/10/2020 63.99 1120 100.05.71.02.5711
99552746 1 Invoice AV 10/27/2020 11/24/2020 34.99 1120 100.05.71.02.5711
99590942 1 Invoice AV 11/03/2020 11/24/2020 89.98 1120 100.05.71.02.5711
Total MIDWEST TAPE:188.96
SAFEWAY PEST MANAGEMENT INC.
646879 1 Invoice OCT20 PEST CONTROL 10/20/2020 11/10/2020 35.00 1120 100.05.71.00.5415
Total SAFEWAY PEST MANAGEMENT INC.:35.00
TIAA COMMERCIAL FINANCE, INC.
7685273 1 Invoice 11/1/20-11/30/20 STAFF PRINTER 11/10/2020 11/24/2020 336.55 1120 100.05.71.00.5401
Total TIAA COMMERCIAL FINANCE, INC.:336.55
U.S. CELLULAR
0403321529 6 Invoice MONTHLY CHARGE-LIBRARY 10/28/2020 11/24/2020 20.00 1120 100.05.71.00.5602
Total U.S. CELLULAR:20.00
WAUKESHA COUNTY TREASURER
2020-0000028 1 Invoice ADULT MASKS AND KID MASKS 10/29/2020 11/24/2020 679.50 1120 100.05.71.00.5703
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November 2020 Financial Reports
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CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 4
Report dates: 11/1/2020-11/30/2020 Dec 07, 2020 10:47AM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
Total WAUKESHA COUNTY TREASURER:679.50
WE ENERGIES
5499-564-961/1 3 Invoice LIBRARY 10/29/2020 11/10/2020 5,588.40 1120 100.05.71.00.5910
Total WE ENERGIES:5,588.40
WISCONSIN LIBRARY ASSOCIATION
10075 1 Invoice WLA MEMBERSHIP RENEWAL - MI 08/21/2020 11/10/2020 50.00 1120 100.05.71.00.5305
Total WISCONSIN LIBRARY ASSOCIATION:50.00
Grand Totals: 27,317.04
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account =
"1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599"
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November 2020 Financial Reports
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CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1
Period: 11/20 Dec 07, 2020 10:37AM
2020-20 2020-20 2020-20 2020-20 % Actual Over /
Adopted Amended YTD Current Month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.5101 SALARY & WAGES 663,692.43 663,692.43 586,425.61 49,790.79 88.36% 77,266.82-
100.05.71.00.5102 OVERTIME 2,000.00 2,000.00 .00 .00 .00 2,000.00-
100.05.71.00.5201 FICA 52,394.27 52,394.27 44,619.52 3,816.06 85.16% 7,774.75-
100.05.71.00.5202 PENSION 39,635.32 39,635.32 34,759.19 2,875.89 87.70% 4,876.13-
100.05.71.00.5203 HEALTH 108,019.98 108,019.98 93,249.47 6,591.31 86.33% 14,770.51-
100.05.71.00.5204 LIFE 1,219.82 1,219.82 1,043.75 92.55 85.57% 176.07-
100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00
100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 19,200.00 19,200.00 18,800.00 2,000.00 97.92% 400.00-
100.05.71.00.5302 MILEAGE 2,000.00 2,000.00 305.50 1.73 15.28% 1,694.50-
100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 628.20 .00 17.95% 2,871.80-
100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 1,054.47 50.00 81.11% 245.53-
100.05.71.00.5401 LIBRARY EQUIPMENT 19,900.00 19,900.00 14,524.07 1,663.82 72.99% 5,375.93-
100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 36,700.00 36,700.00 31,635.12 462.64 86.20% 5,064.88-
100.05.71.00.5505 COMPUTER CHARGES 40,325.00 40,325.00 25,240.16 .00 62.59% 15,084.84-
100.05.71.00.5602 TELEPHONE 720.00 720.00 230.00 20.00 31.94% 490.00-
100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 8,000.00 8,000.00 8,577.96 220.85 107.22% 577.96
100.05.71.00.5702 PROCESSING SUPPLIES 17,500.00 17,500.00 8,591.60 1,269.99 49.09% 8,908.40-
100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,800.00 3,800.00 1,981.92 1,206.65 52.16% 1,818.08-
100.05.71.00.5740 LIBRARY GRANT EXPENSE 1,556.00 1,556.00 975.00 .00 62.66% 581.00-
100.05.71.00.5752 LIBRARY FRIENDS EXPENSE 5,000.00 5,000.00 5,213.93 .00 104.28% 213.93
100.05.71.00.5774 LIBRARY REPLACEMENT 1,300.00 1,300.00 189.12 21.20 14.55% 1,110.88-
100.05.71.00.5835 HOUSEKEEPING SERVICES 38,000.00 38,000.00 36,585.00 4,295.00 96.28% 1,415.00-
100.05.71.00.5910 GAS & ELECTRIC 75,000.00 75,000.00 52,614.23 5,588.40 70.15% 22,385.77-
100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 1,613.49 .00 64.54% 886.51-
100.05.71.00.6062 PROGRAMMING 7,000.00 7,000.00 1,918.84 200.95 27.41% 5,081.16-
100.05.71.01.5711 PRINT MATERIALS 115,000.00 115,000.00 97,112.62 10,464.30 84.45% 17,887.38-
100.05.71.01.5713 PRINT MATERIALS - ADULT .00 .00 .00 .00 .00 .00
100.05.71.02.5711 AUDIO VISUAL MATERIALS 50,000.00 50,000.00 26,277.29 1,428.43 52.55% 23,722.71-
100.05.71.03.5711 ELECTRONIC MATERIALS 18,375.00 18,375.00 15,942.77 424.81 86.76% 2,432.23-
100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V..00 .00 .00 .00 .00 .00
100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00
100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00
100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00
100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00
100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00
100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00
100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00
100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00
100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00
Total LIBRARY DEPARTMENT:1,333,637.82 1,333,637.82 1,110,108.83 92,485.37 83.24% 223,528.99-
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November 2020 Financial Reports
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CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1
Period: 11/20 Dec 01, 2020 10:42AM
2020-20 2020-20 2020-20 2020-20 % Actual Over /
Adopted Amended YTD Current month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.4140 LIBRARY GRANTS REVENUE 1,556.00 1,556.00 1,122.24 .00 72.12% 433.76-
100.05.71.00.4150 LIBRARY - SYSTEM, ETC 117,784.00 117,784.00 121,422.00 .00 103.09% 3,638.00
100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,300.00 1,300.00 1,298.38 147.89 99.88% 1.62-
100.05.71.00.4313 LIBRARY FINES 17,000.00 17,000.00 6,398.77 742.67 37.64% 10,601.23-
100.05.71.00.4314 LIBRARY TAXABLE REVENUE 9,000.00 9,000.00 4,797.90 650.00 53.31% 4,202.10-
100.05.71.00.4542 LIBRARY PHONE USE .00 .00 .00 .00 .00 .00
100.05.71.00.4544 ROOM RENTAL 1,000.00 1,000.00 825.00 .00 82.50% 175.00-
100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 .00 .00 .00 .00 .00
100.05.71.00.4552 LIBRARY FRIENDS REVENUE 5,000.00 5,000.00 5,107.59 .00 102.15% 107.59
Total LIBRARY DEPARTMENT:152,640.00 152,640.00 140,971.88 1,540.56 92.36% 11,668.12-
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CITY OF MUSKEGO
BALANCE SHEET
NOVEMBER 30, 2020
LIBRARY EXPANSION TRUST FUND
ASSETS
502.00.00.00.1001 EQUITY IN POOLED CASH ( 32,897.00)
502.00.00.00.1011 CASH IN BANK- LIBRARY-1B 12,941.48
502.00.00.00.1105 LIBRARY INVESTMENTS 45,786.20
TOTAL ASSETS 25,830.68
LIABILITIES AND EQUITY
FUND EQUITY
502.00.00.00.3501 FUND BALANCE-RESERVED 61,692.95
502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 36,083.77)
REVENUE OVER EXPENDITURES - YTD 221.50
TOTAL FUND EQUITY 25,830.68
TOTAL LIABILITIES AND EQUITY 25,830.68
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CITY OF MUSKEGO
BALANCE SHEET
NOVEMBER 30, 2020
FEDERATED LIBRARY SYSTEM FUND
ASSETS
503.00.00.00.1001 EQUITY IN POOLED CASH 37,234.81
TOTAL ASSETS 37,234.81
LIABILITIES AND EQUITY
FUND EQUITY
503.00.00.00.3510 FUND BALANCE-RESERVED 14,784.97
503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT 21,250.63
REVENUE OVER EXPENDITURES - YTD 1,199.21
TOTAL FUND EQUITY 37,234.81
TOTAL LIABILITIES AND EQUITY 37,234.81
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Director’s Report
December 15th, 2020
1. Reference Update (from Elke Saylor - Head of Reference, Samantha Quail - Adult Services
Librarian, Jolyn Lobe and Laura Boeck, Reference Assistants):
The adult services staff is working hard this month to offer an assortment of virtual and Take &
Make activities to engage patrons and deliver some Holiday spirit:
- Teens and Adults are invited to craft a reindeer ornament
- Dietician Kelly Nelson returns with a cooking demonstration featuring healthy versions of
Comfort Foods
- In conjunction with “Jingle on Janesville” and the Lions Club’s Santa event, the Library is offering
“Jingle Bags” filled with seasonal treats
- We are collecting used and abused Christmas lights for a recycling project
- The Retirement Classroom folks offered another well-attended series of workshops (Medicare,
Social Security and Estate Planning)
- Staff will be dressing/decorating wooden Gingerbread people to be displayed in the Library. Our
pumpkins were such a hit, we are trying to keep the positive vibe going.
And of course we are all wrapping up our end of year ordering and processing.
2. Children’s Update (from Abby Bussen, Children’s Librarian):
The kids’ area has been plugging away at keeping our patrons engaged via virtual storytimes and
STEAM activities, some with take & make activities that can be picked up in person. In addition to
our usual virtual programming roundup, we partnered with 3 other Bridges libraries to host a virtual
paleontology program offered by Colossal Fossils. The first two weeks in November were well
attended and taught many happy dino enthusiasts about their favorite predators and prey. Two
more weeks of Colossal Fossils programming in December will complete this exciting series. We’re
looking forward to wrapping up this unusual program year in December with lots of cheer!
3. Young Adult Update (from Amanda Hyland, Young Adult and Marketing Librarian):
This fall the Young Adult Librarian and Director purchased new furniture for the Teen Area to help
with the 2021 remodel. The new furniture arrived at the beginning of December and has already
seen some use. The Young Adult Librarian and children’s staff have completed categorizing 50% of
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the kids’ chapter books. The Young Adult Librarian has been busy cataloging and purchasing final
orders for the year. November’s craft was fall flower cups.
4. Circulation Update (from Jane Matusinec, Circulation Supervisor):
We are saying good-bye to a long-time employee, Debbie Mortensen this month. We are happy to
announce we have hired a new shelver, Wolfgang Krill, a student at Muskego High School, and a new
circulation aide, Janet Defnet. Both will begin in December.
4. Other Updates:
a. Dates of Note: Next Library Board Meeting is January 12th.
b. Friends of the Library: The Friends and the Library are launching a gofundme page and
Amazon Smile to help with virtual fundraising. We are working to build marketing.
c. Outreach: The Library is hosting the Lion’s Club Peace Poster contest again this year.
Stop by and see the talented young artists of Muskego!
d. Partnerships: The Muskego Library will be partnering with other system libraries to offer
two larger virtual speaker events in the Winter. More details to come!
e. Training and Evaluations: Brittany attended a South Eastern Wisconsin Director training
on December 4th to cover a variety of topics.
5. Employee Anniversaries: Janet Defnet, Library Aide (new hire!), Wolfgang Krill, shelver (new hire!)
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JAN FEB MAR**APR**MAY**JUN JUL AUG SEPT OCT NOV DEC TOTAL NOV YTD
Checkouts
2019 21,785 21,507 24,231 23,645 21,420 26,506 30,895 26,132 21,640 22,944 20,647 18,821 280,173 261,352
2020 21,884 21,299 12,709 764 4,550 13,486 17,606 17,385 16,801 18,164 16,551 161,199 161,199
% Change 0.5%(1.0%)(47.6%)(96.8%)(78.8%)(49.1%)(43.0%)(33.5%)(22.4%)(20.8%)(19.8%)(42.5%)(38.3%)
Overdrive Checkouts (E-books, E-Audio, E-Video)
2019 2,247 2,119 2,302 2,198 2,232 2,262 2,455 2,351 2,312 2,358 2,220 2,202 27,258 25,056
2020 2,500 2,432 2,651 2,956 2,946 2,966 3,371 3,317 2,968 2,978 2,874 31,959 31,959
% Change 11.3%14.8%15.2%34.5%32.0%31.1%37.3%41.1%28.4%26.3%29.5%17.2%27.6%
Kanopy Play Withdrawal
2019 21 29 53 41 75 54 44 62 56 59 58 53 605 552
2020 58 69 92 79 56 48 45 37 50 57 51 642 642
% Change TOTAL 176.2%137.9%73.6%92.7%(25.3%)(11.1%)2.3%(40.3%)(10.7%)(3.4%)(12.1%)6.1%16.3%
Kanopy Play Withdrawal Value
2019 $42 $58 $106 $82 $165 $111 $103 $145 $142 $130 $143 $121 $1,348 $1,227
2020 $140 $153 $214 $181 $106 $114 $114 $89 $115 $123 $108 $1,457 $1,457
% Change 233.3%163.8%101.9%120.7%(35.8%)2.7%10.7%(38.6%)(19.0%)(5.4%)(24.5%)8.1%18.7%
Self-Service Transaction Percentage of Total Circ (Self-check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts)
2019 56.4%60.6%62.5%63.0%65.6%63.3%65.1%65.2%66.6%62.9%64.0%65.3%63.4%63.3%
2020 62.1%57.8%64.7%84.1%47.6%49.2%54.9%55.7%56.1%55.6%56.3%57.2%57.2%
Curbside Pickups
0 0 0 42 1,335 1,425 279 207 126 88 58 3,560
Library Visits*
2019 10,151 11,418 12,525 13,775 10,701 14,463 14,851 13,447 10,803 12,373 11,118 10,601 146,224 135,623
2020 12,240 12,144 6,643 0 18 2,949 6,362 6,911 6,631 7,262 5,761 66,920 66,920
% Change 20.6%6.4%(47.0%)(100.0%)(99.8%)(79.6%)(57.2%)(48.6%)(38.6%)(41.3%)(48.2%)(54.2%)(50.7%)
Reference Transactions (DPI defined)
2019 1,182 1,123 1,067 995 1,002 1,211 1,331 1,215 1,171 1,118 987 878 13,280 12,402
2020 1,201 1,029 574 15 438 822 864 814 902 839 697 8,195 8,195
% Change 1.6%(8.4%)(46.2%)(98.5%)(56.3%)(32.1%)(35.1%)(33.0%)(23.0%)(25.0%)(29.4%)(38.3%)(33.9%)
Technical/Other Information Transactions
2019 0 576 528 427 492 3,152 4,030 1,362 481 536 450 346 12,380 12,034
2020 768 873 655 27 868 639 882 908 868 957 874 8,319 8,319
TOTAL % Change 66.6%11.9%(22.9%)(97.0%)(12.6%)(66.5%)(67.4%)(33.2%)7.1%8.6%9.3%(100.0%)(35.6%)(32.4%)
Meeting Room Use
2019 78 89 107 97 91 87 87 68 78 96 106 78 1,062 984
2020 94 97 50 0 1 24 27 37 43 40 41 454 454
% Change 20.5%9.0%(53.3%)(100.0%)(98.9%)(72.4%)(69.0%)(45.6%)(44.9%)(58.3%)(61.3%)(57.3%)(53.9%)
*Library Visits in APR'19 appear high. We worked with the gate company to check and service the gate. Counter was down Jun '19 Wk 4. JUN '19 visits for Wk 4 based on Wk 2 & 3 avg.
Monthly Statistics for Muskego Public Library 2020
**The Library was closed to the Public beginning 03/16/2020 due to the COVID-19 pandemic. At the beginning of May, we began Curbside Pickup. On 5/28, we allowed patrons to schedule
Computer Use, Faxing, Card Registration, Meeting Room 4. On 6/18, we re-opened to the public for browsing (while continuing curbsiide).
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as of 12/10/20
Expenses Related to COVID-19
Budget Category/Items Quantity Total Cost
Grant Expenses 9 849$
Zoom 9 849.08$ NOTE: We received an LSTA Connectivity grant and CARES Act Funds to offset Zoom costs.
HOUSEKEEPING SUPPLIES 4,818 1,188$
Gloves 1,400 209$
Masks 2,604 761$
Hand Sanitizer 14 189$
Sanitizing Wipes 800 30$
LIBRARY EQUIPMENT 27 2,776$
Virtual Storytime Tech 4 96$
Sneeze Guard 8 1,272$
Miscellaneous 1 56$
Air Purifiers/Filters 14 1,352$
OFFICE SUPPLIES 13,834 5,417$
Gloves 4,300 364$
Masks 6,162 2,678$
Sleeves 100 30$
Aprons 100 24$
Vests 20 46$
Signage 18 546$
Hand Sanitizer 49 988$
Sanitizing Wipes 2,740 244$
Virtual Storytime Equipment 9 169$
Miscellaneous 286 205$
Face Shields 50 123$
PROCESSING SUPPLIES 3,600 211$
Bags 3,600 211$
Grand Total 22,288 10,442$
Muskego Public Library COVID-19 Budget Impact (Period:
3/15/20-12/10/20)
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S73W16663 Janesville Road, Muskego WI 53150, www.cityofmuskego.org
GOALS AND ACTION ITEMS
• Update the Muskego Public Library facility to improve functionality for patrons and staff, by
establishing ongoing maintenance directives for the building ’s interior and exterior.
• Logistfcs planning of external maintenance door to connect access to rear interior HVAC
controls to exterior units.
• Replace carpetfng in library proper
• Young Adult area redesign
• Reference desk redesign
• Implement general landscaping renewal
• Investfgate gutter solutfon for west entrance
Improve the quality and access to Muskego Public Library facilities to improve the patron
experience. Consider aesthetic, comfort, and universal design.
• Improve aesthetfcs, comfort, and access in library study rooms
• Resolve 2019 Accessibility Scan non-capital actfon items
• Investfgate initfal estfmates and design for library restroom renovatfons and water filling
statfons.
• Investfgate creatfon of more study rooms
2021 Action Plan
Facility - Strategic Initiative
The purpose of the Muskego Public Library Actfon Plan is to provide a list of actfons (projects, tasks, or ideas)
designed to improve the library building and services. All actfons should call back to the strategic initfatfves
and goals from the Library’s current Strategic Plan. Actfons submitted under each goal are projects that will
have an endpoint and supplement the library staff’s routfne (daily) operatfonal dutfes to the community.
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GOALS AND ACTION ITEMS
• Place strong focus on programs and resources for children, especially related to early literacy.
• Develop copyright guidelines for materials used in online story tfmes
• Develop more parent educatfon elements to include in story tfmes
• Pilot an afternoon story tfme
• Provide engaging services and programming to attract young adults. Enhance Library potential
as a study and collaborative learning center for teens.
• Implement structured plan for contfnual young adult feedback
• Offer programming with STEAM concepts for young adults
• Offer grand reopening event for Teen Area
• Develop programming in remodeled Teen Area
• Develop innovative and appealing programming plus enhance existing services, for a wide
range of adults.
• Explore creatfng a lecture series
• Investfgate partnership with Bridges System to create video tutorials
• Investfgate grace period for fines and additfonal fine forgiveness days
• Investfgate expansion of deposit collectfons for senior living facilitfes
• Create programs targeted towards patrons in their 20s-30s
• Offer Saturday afternoon movie events with food
• Implement Winter Reading Challenge
Services - Strategic Initiative
• Introduce infrastructure changes leading to increased staff efficiencies and/or improved
patron service levels.
• Logistfcs planning for RFID (Radio Frequency ID) implementatfon
(project tfmeline, staff needs, quotes)
• Evaluate effectfveness of wayfinding signage to improve patron experience
• Investfgate additfon of drive-up book drop and holds window
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• Develop all staff by providing access to high-quality professional development and continuing
education opportunities.
• Introduce regular circulatfon staff meetfngs and training
• Provide annual staff training sessions
• Analyze how Muskego Public Library services reach our patrons. Reduce or remove barriers to
Muskego Public Library services access.
• Evaluate Interlibrary Loan (ILL) processes
• Investfgate updatfng and expanding assistfve technology offered
• Investfgate online chat reference through instant messaging platiorm
• Explore creatfon of a Community Corner (drop off donatfon site for patrons)
• Investfgate in partnership with the Bridges Library System video tutorials on Overdrive,
Libby, online catalog, online card account for patrons
• Review all Muskego Public Library fees
• Review Muskego Public Library fine structure and loan periods
• Investfgate grace period for fines and/or additfonal fine forgiveness days
• Investfgate acceptfng credit card/debit cards for payment transactfons at service desks
Communication/Outreach
- Strategic Initiative
GOALS AND ACTION ITEMS
• Increase awareness and communication regarding Library resources, services, programs, and
opportunities.
• Update Communicatfon and Marketfng Plan to support the
2020-2023 Strategic Plan
• Increase awareness and visibility of Library email communicatfons
• Implement textfng for library communicatfons where possible
• Review all Muskego Public Library Board Policies and Bylaws & identffy gaps
• Review, update, and train on Muskego Library emergency procedures
• Improve patron feedback processes (i.e. upgrade comment card box, etc)
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GOALS AND ACTION ITEMS
• Increase awareness and communication regarding Library resources, services, programs, and
opportunities (continued)
• Review records retentfon schedule
• Evaluate additfonal ways to market adult movie screenings
• Implement a welcome package for new Muskego Public Library card holders
• Create library advertfsing corners within each public meetfng room
• Evaluate quality of overdue notfces in all formats (print, email, recordings)
• Redesign and development of 2020 local and state annual reports
• Review strategic statements for improvement: mission, vision, values
• Refine and expand documentatfon of library public health crisis response for future
• Collaborate and build partnerships with schools, non-profits, businesses, organizations, and
community groups to expand service capacities and increase engagement with the Library.
• Assess how to digitfze and send Muskego Public Library historical newspaper holdings
to State Historical Society
• Review 2035 City of Muskego Comprehensive Plan and evaluate Muskego Library
intersectfon points.
• Develop a nursing home intergeneratfonal outreach program
• Increase Muskego Public Library advocacy and secure funding resources to maintain desired
service levels.
• Support Friends in developing fundraiser planning initfatfves
• Work with the Friends to investfgate planning giving opportunity
• Support Friends in developing a membership campaign
Communication and Outreach
- Strategic Initiative
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GOALS AND ACTION ITEMS
• Provide effective emergency and preparedness planning for public health response now and for
the future.
• Stay up to date with public health news and recommendatfons from multfple outlets at
the local, county, state, and natfonal level
• Maintain system for tracking relevant public health data to aid in strategic service
planning and decision making
• Coordinate with Bridges Library System on unified pandemic response regarding material
delivery, due dates, notfces, and other software decisions.
• Maintain work from home staff processes, training, and in-service day
• Use special budget tools to track pandemic impact & planning
• Follow Library Public Health Emergency Protocol defining service levels and response to
public health emergencies
• Develop public health staff, patron, and building safety measures
• Develop staff training and educatfon on customer service and offering library services
during public health emergencies
• Plan and communicate with community regarding an all virtual reading program for all ages.
• Manage virtual platiorm, design virtual challenges, develop prize structure
• Design modified services that allow for access to library information and materials.
• Offer urbside services for materials checkout and library card registratfon
• Virtual programming for patrons via Facebook, Youtube, and Zoom
• Virtual library card experience for instant & remote access to library e-materials
• Offer and assist patrons with new virtual services (Hoopla, HelpNow)
• Offer a virtual component to Library Board Meetfngs for Trustees & public
2020 Pandemic Addendum
- Strategic Initiative
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Routine Duties Addendum
Facilities
• Coordinate with maintenance and contractors on general building upkeep
• Respond to issues with building facility (break/fix)
• Monitor building cleanliness and work with professional cleaning company on tasks
• Evaluate and resolve building safety issues (security, fire, accessibility, weather)
• Coordinate with IT related to technology hardware and software issues, updates,
and enhancements
• Monitor library grounds to ensure property is well kept
• Manage library cash registers and coin-op machines
Services
• Routfnely assess and remove outdated materials to keep the collectfon up to date
• Analyze circulatfon trends to identffy borrowing habits and provide relevant col-
lectfons
• Utflize professional literature as purchasing aids to provide a well-rounded
and current collectfon
• Research the current and upcoming technology formats to provide the most up to
date materials to reflect user needs
• Regularly update the online catalog through record creatfon from new purchases
• Process new materials to allow for shelf-ready status
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Routine Duties Addendum
• Manage and respond to questfons related to patron accounts
• Check items in/out and evaluate conditfon of items
• Repair and clean library materials to extend shelf life
• Process library materials and requests from inside and outside system
• Offer year-round programs for a variety of age groups
• Create early literacy guidance for families
• Provide reader’s advisory to all age groups
• Offer technical support to users on the public computers
• Provide research services to community members based on their informatfon needs
Services (continued)
Communication and Outreach
• Update library website
• Create monthly program calendars, flyers, and posters
• Work with community groups to host partner events or book public meetfng
rooms
• Communicate regularly with schools and early learning centers regarding library
services.
• Collaborate with the Friends on events and marketfng
• Monitor and respond to Library social media accounts
• Manage communicatfons with patrons regarding their account status
• Serve on city, county, state, and natfonal committees to contribute to library field
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Discussion/Action: 2021 Annual Addendum to the...
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