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LIBRARY BOARD Packet - 11/17/2020CITY OF MUSKEGO LIBRARY BOARD AGENDA 11/17/2020 5:00 PM Library Public Meeting Room 4, S73 W16663 Janesville Road Please click the link below to join the webinar: https://us02web.zoom.us/j/86083433927 Or Call +1 312 626 6799 Webinar ID: 860 8343 3927 You may submit public comment to blarson@cityofmuskego.org by noon on November 17th. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA 1 Approval of minutes October 20, 2020 Minutes 2 Place on file the Library Financial Reports October 2020 Financial Reports PRESIDENT’S REPORT Information DIRECTOR’S REPORT Information 1 November 2020 Director's Report UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: 1 Discussion: 2020 Action Plan Progress Update Packet Page 1 2 Action: Library H3lp User Agreement 3 Discussion/Action: Second Reading, Muskego Public Library Board of Trustees Bylaws Updates 4 Discussion: Library Board Feedback to Personnel Committee Regarding 2020 Director Evaluation NOTICE OF CLOSED SESSION The Library Board of the City of Muskego will meet at approximately 5:00PM, or as soon thereafter as time permits on Tuesday, November 17, 2020 in Meeting Room 4, Muskego Public Library, S73 W16663 Janesville Road, Muskego, Wisconsin, following conclusion of consideration of the above portion of its regularly scheduled agenda, to vote on a motion to convene in closed session at said time and place for discussion relative to: Discussion relative to the Library Board Feedback to Personnel Committee Regarding 2020 Director Evaluation. The Library Board will hold the closed session in Meeting Room 4 at the Library. A closed session for the above purpose is authorized pursuant to the provisions of Wis. Stats. Section §19.85(1)(c) , which authorizes a governmental body, upon motion duly made and carried, to meet in closed session to consider employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Upon conclusion of the closed session, the Library Board will convene in open session to consider its public agenda, including motions to recommend approval or rejection of the above- listed deliberations or any of the public agenda items that have not been acted upon. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT NOTICE PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100. Packet Page 2 CITY OF MUSKEGO LIBRARY BOARD MINUTES 10/20/2020 5:00 PM Library Conference Room, S73 W16663 Janesville Road Please click the link below to join the webinar: https://us02web.zoom.us/j/87331526005 Or Call +1 312 626 6799 Webinar ID: 873 3152 6005 You may submit public comment to blarson@cityofmuskego.org by noon on October 20th CALL TO ORDER Vice-President Konkel called the meeting to order at 5:05 PM. PLEDGE OF ALLEGIANCE ROLL CALL Present were Vice-President Konkel, Trustee Blair, Trustee Heinowski, Trustee Humphreys, Trustee Kangas, Trustee Schroeder, and Director Larson. President Robertson, Alderman Wolfe, and Trustee Darkow were excused. STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA Trustee Humphreys made a motion to approve the CONSENT AGENDA, Trustee Kangas seconded. Motion Passed 5 in favor 1 Approval of minutes September 15, 2020 Minutes 2 Place on file the Library Financial Reports September 2020 Financial Reports PRESIDENT’S REPORT Information DIRECTOR’S REPORT Information 1 October 2020 Director's Report UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: Page 1 of 2 October 20, 2020 Minutes Packet Page 3 1 Discussion/Action: Hoopla Digital Platform vs Kanopy Trustee Blair made a motion to approve the continuation of Kanopy in 2021, Trustee Schroeder seconded. Motion Passed 5 in favor. NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: 1 Discussion/Action: Muskego Public Library Board of Trustees Bylaws Updates Trustee Schroeder made a motion to send the Muskego Public Library Board of Trustees Bylaws Updates as amended to the November meeting for a final vote, Trustee Humphreys seconded. Motion Passed 5 in favor. 2 Discussion: Updates on Current Library Operations 3 Discussion: 2020 Library Board Committee Plans 4 Discussion: Library Website and Social Media Usability Analysis COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Trustee Kangas made a motion to adjourn, Trustee Blair seconded. Motion Passed 5 in favor. Meeting adjourned at 6:57 PM. NOTICE PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100. Page 2 of 2 October 20, 2020 Minutes Packet Page 4 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1 Report dates: 10/1/2020-10/31/2020 Nov 02, 2020 02:38PM Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report].Description = {<>} "1099 adjustment" Invoice Detail.Type = {>} "adjustments" Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599" Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number AMAZON CAPITAL SERVICES 1336-DGP4-D 1 Invoice 50FT ETHERNET CABLE 09/19/2020 10/13/2020 63.97 1020 100.05.71.00.5701 14Y1-WQH4-C 1 Invoice AV 09/19/2020 10/13/2020 34.64 1020 100.05.71.02.5711 1C6K-K4L4-3T 1 Invoice PRINT 09/14/2020 10/13/2020 75.18 1020 100.05.71.01.5711 1J69-CN6M-9X 1 Invoice PRINT 09/27/2020 10/27/2020 8.15- 1020 100.05.71.01.5711 1J69-CN6M-V 1 Invoice 2-AIR PURIFIERS 09/28/2020 10/13/2020 611.79 1020 100.05.71.00.5401 1KR4-H6YW-9 1 Invoice FOL - KIDS (ATLAS)10/06/2020 10/27/2020 56.99 1020 100.05.71.00.5752 1KYF-1RJL-YD 1 Invoice PRINT 09/26/2020 10/27/2020 192.61 1020 100.05.71.01.5711 1LLG-KD39-FT 1 Invoice PRINT 09/14/2020 10/13/2020 79.67 1020 100.05.71.01.5711 1NF6-C4PL-KC 1 Invoice COVID SUPPLIES - 2 BOXES KIDS 09/18/2020 10/13/2020 31.79 1020 100.05.71.00.5703 1T3X-YH3K-X1 1 Invoice TAPE (REMOVABLE, DOUBLE SID 10/09/2020 10/27/2020 113.20 1020 100.05.71.00.5701 1T7F-XC9X-3C 1 Invoice PRINT 10/12/2020 10/27/2020 121.24 1020 100.05.71.01.5711 1VFW-GG9M-J 1 Invoice PRINT 10/14/2020 10/27/2020 104.21 1020 100.05.71.01.5711 1VX7-Q7LQ-6X 1 Invoice LAMINATING POUCHES, POSTCA 10/12/2020 10/27/2020 36.76 1020 100.05.71.00.5701 1VX7-Q7LQ-6X 2 Invoice COLOR CLASSIFICATION LABELS 10/12/2020 10/27/2020 41.40 1020 100.05.71.00.5702 1WXF-HPWP- 1 Invoice FOL - KIDS 09/20/2020 10/13/2020 48.00 1020 100.05.71.00.5752 1Y3Y-M1M6-JP 1 Invoice PRINT 09/30/2020 10/27/2020 19.99 1020 100.05.71.01.5711 1Y3Y-M1M6-M 1 Invoice FOL - BOOK SALE LABELS 09/30/2020 10/27/2020 53.12 1020 100.05.71.00.5752 1YNF-CJPL-NL 1 Invoice GRAY CLASSIFICATION LABELS 10/07/2020 10/27/2020 57.26 1020 100.05.71.00.5702 Total AMAZON CAPITAL SERVICES:1,733.67 BAKER & TAYLOR COMPANY 2035482330 1 Invoice PRINT 09/14/2020 10/13/2020 301.02 1020 100.05.71.01.5711 2035488340 1 Invoice PRINT 09/15/2020 10/13/2020 554.20 1020 100.05.71.01.5711 2035495192 1 Invoice REPLACEMENT 09/17/2020 10/13/2020 11.04 1020 100.05.71.00.5774 2035495192 2 Invoice PRINT 09/17/2020 10/13/2020 609.58 1020 100.05.71.01.5711 2035497224 1 Invoice PRINT 09/18/2020 10/13/2020 2,210.07 1020 100.05.71.01.5711 2035500024 1 Invoice PRINT 09/19/2020 10/13/2020 619.16 1020 100.05.71.01.5711 2035508663 1 Invoice PRINT 09/23/2020 10/13/2020 463.16 1020 100.05.71.01.5711 2035522233 1 Invoice PRINT 09/29/2020 10/13/2020 860.24 1020 100.05.71.01.5711 2035531957 1 Invoice PRINT 10/05/2020 10/27/2020 2,648.48 1020 100.05.71.01.5711 2035539818 1 Invoice PRINT 10/07/2020 10/27/2020 663.95 1020 100.05.71.01.5711 2035546795 1 Invoice PRINT 10/12/2020 10/27/2020 566.80 1020 100.05.71.01.5711 2035547314 1 Invoice PRINT 10/12/2020 10/27/2020 756.88 1020 100.05.71.01.5711 5016440483 1 Invoice PRINT 09/23/2020 10/13/2020 193.84 1020 100.05.71.01.5711 5016461998 1 Invoice PRINT 10/01/2020 10/27/2020 57.52 1020 100.05.71.01.5711 H639814CM 1 Invoice PRINT CREDIT 10/01/2020 10/27/2020 46.79- 1020 100.05.71.01.5711 Total BAKER & TAYLOR COMPANY:10,469.15 BAKER & TAYLOR ENTERTAINMENT H50501270 1 Invoice AV 09/09/2020 10/13/2020 66.22 1020 100.05.71.02.5711 H50569050 1 Invoice AV 09/10/2020 10/13/2020 444.63 1020 100.05.71.02.5711 H50682560 1 Invoice AV 09/15/2020 10/13/2020 5.03 1020 100.05.71.02.5711 H50702130 1 Invoice AV 09/15/2020 10/13/2020 14.39 1020 100.05.71.02.5711 H50732720 1 Invoice AV 09/16/2020 10/13/2020 10.18 1020 100.05.71.02.5711 H50732721 1 Invoice AV 09/16/2020 10/13/2020 102.19 1020 100.05.71.02.5711 H50738580 1 Invoice AV 09/16/2020 10/13/2020 10.77 1020 100.05.71.02.5711 H50739630 1 Invoice AV 09/16/2020 10/13/2020 13.67 1020 100.05.71.02.5711 Page 1 of 8 October 2020 Financial Reports Packet Page 5 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2 Report dates: 10/1/2020-10/31/2020 Nov 02, 2020 02:38PM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number H50739720 1 Invoice AV 09/16/2020 10/13/2020 13.67 1020 100.05.71.02.5711 H50739870 1 Invoice AV 09/16/2020 10/13/2020 7.19 1020 100.05.71.02.5711 H50747890 1 Invoice AV 09/16/2020 10/13/2020 11.88 1020 100.05.71.02.5711 H50751780 1 Invoice AV 09/16/2020 10/13/2020 20.15 1020 100.05.71.02.5711 H50751800 1 Invoice AV 09/16/2020 10/13/2020 14.39 1020 100.05.71.02.5711 H50752560 1 Invoice AV 09/16/2020 10/13/2020 17.99 1020 100.05.71.02.5711 H50866740 1 Invoice AV 09/21/2020 10/13/2020 17.99 1020 100.05.71.02.5711 H50968120 1 Invoice AV 09/28/2020 10/13/2020 14.39 1020 100.05.71.02.5711 H51036090 1 Invoice AV 09/29/2020 10/13/2020 11.88 1020 100.05.71.02.5711 H51036091 1 Invoice AV 09/29/2020 10/13/2020 53.24 1020 100.05.71.02.5711 H51036092 1 Invoice AV 09/29/2020 10/13/2020 71.98 1020 100.05.71.02.5711 H51064010 1 Invoice AV 09/30/2020 10/13/2020 14.39 1020 100.05.71.02.5711 H51252730 1 Invoice AV 10/06/2020 10/27/2020 14.36 1020 100.05.71.02.5711 H51258600 1 Invoice AV 10/07/2020 10/27/2020 161.32 1020 100.05.71.02.5711 H51258610 1 Invoice AV 10/07/2020 10/27/2020 272.65 1020 100.05.71.02.5711 H51271860 1 Invoice AV 10/07/2020 10/27/2020 25.18 1020 100.05.71.02.5711 H51271870 1 Invoice AV 10/07/2020 10/27/2020 5.03 1020 100.05.71.02.5711 H51272670 1 Invoice AV 10/07/2020 10/27/2020 10.79 1020 100.05.71.02.5711 H51273030 1 Invoice AV 10/07/2020 10/27/2020 28.79 1020 100.05.71.02.5711 H51273830 1 Invoice AV 10/07/2020 10/27/2020 17.99 1020 100.05.71.02.5711 H51276690 1 Invoice AV 10/07/2020 10/27/2020 17.96 1020 100.05.71.02.5711 H51280290 1 Invoice AV 10/07/2020 10/27/2020 13.48 1020 100.05.71.02.5711 H51304580 1 Invoice AV 10/08/2020 10/27/2020 297.81 1020 100.05.71.02.5711 H51319530 1 Invoice AV 10/09/2020 10/27/2020 14.39 1020 100.05.71.02.5711 H51328670 1 Invoice AV 10/09/2020 10/27/2020 12.73 1020 100.05.71.02.5711 H639589CM 1 Invoice AV CREDIT 09/24/2020 10/27/2020 22.31- 1020 100.05.71.02.5711 Total BAKER & TAYLOR ENTERTAINMENT:1,806.39 BRODART CO. 563652 1 Invoice 15 - 12" FOLD ON BOOK JACKET 09/11/2020 10/13/2020 732.30 1020 100.05.71.00.5702 Total BRODART CO.:732.30 CARDMEMBER SERVICE (ELAN) 3469/102720 1 Invoice 12MO FREEMAN SUBSCRIPTION 09/28/2020 10/27/2020 252.00 1020 100.05.71.01.5711 3469/102720 2 Invoice SEP20 ZOOM PRO & WEBINAR 09/28/2020 10/27/2020 49.08 1020 100.05.71.00.5305 3469/102720 3 Invoice BIN FOR BOOK DROP ROOM 09/28/2020 10/27/2020 509.90 1020 100.05.71.00.5702 3913/102720 1 Invoice ABBY NOV CE - FAMILY SERVICE 09/28/2020 10/27/2020 175.00 1020 100.05.71.00.5303 3913/102720 2 Invoice FOL - KIDS 09/28/2020 10/27/2020 127.73 1020 100.05.71.00.5752 Total CARDMEMBER SERVICE (ELAN):1,113.71 COMPLETE OFFICE OF WIS 774477 1 Invoice BATTERIES & TAPE DISPENSER 10/07/2020 10/27/2020 14.64 1020 100.05.71.00.5701 Total COMPLETE OFFICE OF WIS:14.64 DEMCO EDUCATIONAL CORP 6835395 1 Invoice 25 ROLLS OF NEW BLACK/YELLO 08/28/2020 10/27/2020 221.12 1020 100.05.71.00.5702 6846726 1 Invoice SUBJECT CLASSIFICATION LABEL 09/23/2020 10/13/2020 1,589.63 1020 100.05.71.00.5702 Total DEMCO EDUCATIONAL CORP:1,810.75 ELLIOTT'S ACE HARDWARE 601005/100820 7 Invoice LIB MAINT 09/30/2020 10/13/2020 3.85 1020 100.05.71.00.5415 Page 2 of 8 October 2020 Financial Reports Packet Page 6 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3 Report dates: 10/1/2020-10/31/2020 Nov 02, 2020 02:38PM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number Total ELLIOTT'S ACE HARDWARE:3.85 FILTRATION CONCEPTS, INC 3325-210228 1 Invoice HVAC FILTERS 10/06/2020 10/27/2020 456.60 1020 100.05.71.00.5415 Total FILTRATION CONCEPTS, INC:456.60 FINDAWAY WORLD LLC 328389 1 Invoice AV 09/11/2020 10/13/2020 387.94 1020 100.05.71.02.5711 331161 1 Invoice AV 10/14/2020 10/27/2020 355.94 1020 100.05.71.02.5711 Total FINDAWAY WORLD LLC:743.88 JANI-KING INC- MILW REGION MIL10200126 3 Invoice CLEANING-OCT LIBRARY 10/01/2020 10/13/2020 3,125.00 1020 100.05.71.00.5835 MIL10200589 1 Invoice JUL20-AUG20 FRIDAY CLEANING 10/14/2020 10/27/2020 1,040.00 1020 100.05.71.00.5835 Total JANI-KING INC- MILW REGION:4,165.00 KANOPY INC 217084-PPU 1 Invoice ELECTRONIC MATERIALS - KANO 09/30/2020 10/13/2020 74.00 1020 100.05.71.03.5711 Total KANOPY INC:74.00 KUJAWA ENTERPRISES INC. 135644 1 Invoice OCT20 PLANT MAINT 10/04/2020 10/27/2020 61.00 1020 100.05.71.00.5415 Total KUJAWA ENTERPRISES INC.:61.00 MERGENT INC 1673010642 1 Invoice PRINT - HARRIS DIRECTORY OF 09/28/2020 10/13/2020 390.00 1020 100.05.71.01.5711 Total MERGENT INC:390.00 MICROMARKETING LLC 821684 1 Invoice AV 09/01/2020 10/13/2020 34.99 1020 100.05.71.02.5711 821903 1 Invoice AV 09/01/2020 10/13/2020 62.79 1020 100.05.71.02.5711 822118 1 Invoice AV 09/03/2020 10/13/2020 115.98 1020 100.05.71.02.5711 822438 1 Invoice AV 09/09/2020 10/13/2020 39.99 1020 100.05.71.02.5711 822574 1 Invoice AV 09/09/2020 10/13/2020 39.99 1020 100.05.71.02.5711 824270 1 Invoice AV 09/22/2020 10/13/2020 35.00 1020 100.05.71.02.5711 Total MICROMARKETING LLC:328.74 MIDWEST TAPE 99386838 1 Invoice AV 09/15/2020 10/13/2020 44.99 1020 100.05.71.02.5711 99445662 1 Invoice AV 09/29/2020 10/27/2020 39.99 1020 100.05.71.02.5711 99466172 1 Invoice AV 10/05/2020 10/27/2020 334.92 1020 100.05.71.02.5711 Total MIDWEST TAPE:419.90 MILWAUKEE JOURNAL SENTINEL MJ0092662 1 Invoice PRINT - 12/01/20-11/30/21 SERVIC 09/22/2020 10/27/2020 603.42 1020 100.05.71.01.5711 Total MILWAUKEE JOURNAL SENTINEL:603.42 Page 3 of 8 October 2020 Financial Reports Packet Page 7 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 4 Report dates: 10/1/2020-10/31/2020 Nov 02, 2020 02:38PM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number SAFEWAY PEST MANAGEMENT INC. 644407 1 Invoice SEP20 PEST CONTROL 09/21/2020 10/13/2020 35.00 1020 100.05.71.00.5415 Total SAFEWAY PEST MANAGEMENT INC.:35.00 TIAA COMMERCIAL FINANCE, INC. 7525276 1 Invoice 10/01/20-10/30/20 STAFF PRINTER 09/10/2020 10/13/2020 336.55 1020 100.05.71.00.5401 7606334 1 Invoice 11/01/20-11/30/20 STAFF PRINTER 10/10/2020 10/27/2020 336.55 1020 100.05.71.00.5401 Total TIAA COMMERCIAL FINANCE, INC.:673.10 TIME WARNER CABLE 063003301100 1 Invoice 09/29/20-10/28/20 BUSINESS INTE 10/01/2020 10/27/2020 99.98 1020 100.05.71.00.5505 Total TIME WARNER CABLE:99.98 U.S. CELLULAR 0398141114 5 Invoice MONTHLY CHARGE-LIBRARY 09/28/2020 10/27/2020 20.00 1020 100.05.71.00.5602 Total U.S. CELLULAR:20.00 USA FIRE PROTECTION 1046-F041614 1 Invoice ANNUAL DRY SPRINKLER INSPEC 09/30/2020 10/13/2020 465.00 1020 100.05.71.00.5415 Total USA FIRE PROTECTION:465.00 WE ENERGIES 5499-564-961/ 1 Invoice LIBRARY 09/30/2020 10/13/2020 6,118.74 1020 100.05.71.00.5910 Total WE ENERGIES:6,118.74 Grand Totals: 32,338.82 Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report].Description = {<>} "1099 adjustment" Invoice Detail.Type = {>} "adjustments" Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599" Page 4 of 8 October 2020 Financial Reports Packet Page 8 CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1 Period: 10/20 Nov 10, 2020 09:50AM 2020-20 2020-20 2020-20 2020-20 % Actual Over / Adopted Amended YTD Current Month To (Under) Account Number Account Title Budget Budget Actual Actual Budget Budget GENERAL FUND CULTURE, REC AND EDUCATION 100.05.71.00.5101 SALARY & WAGES 663,692.43 663,692.43 536,634.82 50,268.62 80.86% 127,057.61- 100.05.71.00.5102 OVERTIME 2,000.00 2,000.00 .00 .00 .00 2,000.00- 100.05.71.00.5201 FICA 52,394.27 52,394.27 40,803.46 3,904.30 77.88% 11,590.81- 100.05.71.00.5202 PENSION 39,635.32 39,635.32 31,883.30 2,926.54 80.44% 7,752.02- 100.05.71.00.5203 HEALTH 108,019.98 108,019.98 86,658.16 6,591.31 80.22% 21,361.82- 100.05.71.00.5204 LIFE 1,219.82 1,219.82 951.20 92.55 77.98% 268.62- 100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00 100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 19,200.00 19,200.00 16,800.00 2,000.00 87.50% 2,400.00- 100.05.71.00.5302 MILEAGE 2,000.00 2,000.00 303.77 29.91 15.19% 1,696.23- 100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 628.20 175.00 17.95% 2,871.80- 100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 1,004.47 49.08 77.27% 295.53- 100.05.71.00.5401 LIBRARY EQUIPMENT 19,900.00 19,900.00 12,860.25 1,284.89 64.62% 7,039.75- 100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 36,700.00 36,700.00 31,172.48 1,021.45 84.94% 5,527.52- 100.05.71.00.5505 COMPUTER CHARGES 40,325.00 40,325.00 24,640.16 99.98 61.10% 15,684.84- 100.05.71.00.5602 TELEPHONE 720.00 720.00 210.00 20.00 29.17% 510.00- 100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 8,000.00 8,000.00 6,883.55 228.57 86.04% 1,116.45- 100.05.71.00.5702 PROCESSING SUPPLIES 17,500.00 17,500.00 7,321.61 3,151.61 41.84% 10,178.39- 100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,800.00 3,800.00 775.27 31.79 20.40% 3,024.73- 100.05.71.00.5740 LIBRARY GRANT EXPENSE 1,556.00 1,556.00 975.00 .00 62.66% 581.00- 100.05.71.00.5752 LIBRARY FRIENDS EXPENSE 5,000.00 5,000.00 5,213.93 285.84 104.28% 213.93 100.05.71.00.5774 LIBRARY REPLACEMENT 1,300.00 1,300.00 167.92 11.04 12.92% 1,132.08- 100.05.71.00.5835 HOUSEKEEPING SERVICES 38,000.00 38,000.00 32,290.00 4,165.00 84.97% 5,710.00- 100.05.71.00.5910 GAS & ELECTRIC 75,000.00 75,000.00 47,025.83 6,118.74 62.70% 27,974.17- 100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 1,613.49 .00 64.54% 886.51- 100.05.71.00.6062 PROGRAMMING 7,000.00 7,000.00 1,717.89 .00 24.54% 5,282.11- 100.05.71.01.5711 PRINT MATERIALS 115,000.00 115,000.00 86,648.32 12,288.28 75.35% 28,351.68- 100.05.71.01.5713 PRINT MATERIALS - ADULT .00 .00 .00 .00 .00 .00 100.05.71.02.5711 AUDIO VISUAL MATERIALS 50,000.00 50,000.00 24,848.86 3,333.55 49.70% 25,151.14- 100.05.71.03.5711 ELECTRONIC MATERIALS 18,375.00 18,375.00 15,517.96 74.00 84.45% 2,857.04- 100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V..00 .00 .00 .00 .00 .00 100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00 100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00 100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00 100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00 100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00 100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00 100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00 100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00 100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00 Total LIBRARY DEPARTMENT:1,333,637.82 1,333,637.82 1,015,549.90 98,152.05 76.15% 318,087.92- Page 5 of 8 October 2020 Financial Reports Packet Page 9 CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1 Period: 10/20 Nov 10, 2020 11:02AM 2020-20 2020-20 2020-20 2020-20 % Actual Over / Adopted Amended YTD Current month To (Under) Account Number Account Title Budget Budget Actual Actual Budget Budget GENERAL FUND CULTURE, REC AND EDUCATION 100.05.71.00.4140 LIBRARY GRANTS REVENUE 1,556.00 1,556.00 1,122.24 .00 72.12% 433.76- 100.05.71.00.4150 LIBRARY - SYSTEM, ETC 117,784.00 117,784.00 121,422.00 60,425.00 103.09% 3,638.00 100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,300.00 1,300.00 1,150.49 112.29 88.50% 149.51- 100.05.71.00.4313 LIBRARY FINES 17,000.00 17,000.00 5,656.10 573.94 33.27% 11,343.90- 100.05.71.00.4314 LIBRARY TAXABLE REVENUE 9,000.00 9,000.00 4,176.91 326.00 46.41% 4,823.09- 100.05.71.00.4542 LIBRARY PHONE USE .00 .00 .00 .00 .00 .00 100.05.71.00.4544 ROOM RENTAL 1,000.00 1,000.00 825.00 .00 82.50% 175.00- 100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 .00 .00 .00 .00 .00 100.05.71.00.4552 LIBRARY FRIENDS REVENUE 5,000.00 5,000.00 5,107.59 1,653.24 102.15% 107.59 Total LIBRARY DEPARTMENT:152,640.00 152,640.00 139,460.33 63,090.47 91.37% 13,179.67- Page 6 of 8 October 2020 Financial Reports Packet Page 10 CITY OF MUSKEGO BALANCE SHEET OCTOBER 31, 2020 LIBRARY EXPANSION TRUST FUND ASSETS 502.00.00.00.1001 EQUITY IN POOLED CASH ( 32,897.00) 502.00.00.00.1011 CASH IN BANK- LIBRARY-1B 12,940.95 502.00.00.00.1105 LIBRARY INVESTMENTS 45,781.49 TOTAL ASSETS 25,825.44 LIABILITIES AND EQUITY FUND EQUITY 502.00.00.00.3501 FUND BALANCE-RESERVED 61,692.95 502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 36,083.77) REVENUE OVER EXPENDITURES - YTD 216.26 TOTAL FUND EQUITY 25,825.44 TOTAL LIABILITIES AND EQUITY 25,825.44 Page 7 of 8 October 2020 Financial Reports Packet Page 11 CITY OF MUSKEGO BALANCE SHEET OCTOBER 31, 2020 FEDERATED LIBRARY SYSTEM FUND ASSETS 503.00.00.00.1001 EQUITY IN POOLED CASH 37,234.81 TOTAL ASSETS 37,234.81 LIABILITIES AND EQUITY FUND EQUITY 503.00.00.00.3510 FUND BALANCE-RESERVED 14,784.97 503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT 21,250.63 REVENUE OVER EXPENDITURES - YTD 1,199.21 TOTAL FUND EQUITY 37,234.81 TOTAL LIABILITIES AND EQUITY 37,234.81 Page 8 of 8 October 2020 Financial Reports Packet Page 12 Director’s Report November 17th, 2020 1. Reference Update (from Elke Saylor - Head of Reference, Samantha Quail - Adult Services Librarian, Jolyn Lobe and Laura Boeck, Reference Assistants): In November we are offering a variety of virtual and Take & Make programs geared towards adults: • “Wisconsin in the Civil War”, a presentation by the curator of the Civil War Museum in Kenosha • “Getting to Know Medicare,” offered by The Retirement Classroom • “Hell’s Half Acre: The True Story of the Lost Battalion,” a presentation by author Robert Laplander • November’s Take & Make is a floral craft. In cooperation with the ADRC, we are also offering a curbside event in recognition of National Caregiver Month. Caregivers caring for a senior over the age of 60 or a grandparent over the age of 55 raising a grandchild are eligible to receive a gift bag with goodies. Given the earlier sunset and impending winter weather, we have adjusted curbside hours to Monday-Saturday from 10am to 12:30pm. 2. Children’s Update (from Abby Bussen, Children’s Librarian): The Youth Services Department has been diligently working on creating both live and asynchronous virtual content for our patrons. The introduction of Take & Make activities to go along with our kids’ programming has been a huge success! Looking forward, we’re excited to host Colossal Fossils in a 4 week collaboration with 3 other Bridges libraries. We continue to work our way through the chapter books in our genrefication project. 3. Young Adult Update (from Amanda Hyland, Young Adult and Marketing Librarian): This October the Young Adult Librarian brought back the annual staff pumpkin decorating contest. Staff displayed the pumpkins for the public to vote on. There were 101 votes. October’s take and make for teens and adults were yarn ball pumpkins, November’s are fall flower cups. This November there is Fall into Giving Food Drive to help collect food for the Muskego Food Pantry. The Young Adult has also been busy categorizing the kids chapter books into specific genres. 4. Circulation Update (from Jane Matusinec, Circulation Supervisor): Jane and Brittany will be interviewing shelvers this week to fill our open position. The last day to Page 1 of 5 November 2020 Director's Report Packet Page 13 submit applications for the part-time circulation aide was Tuesday, Nov. 10. We have been going through the applications as they come in. We hope to interview applicants soon. 5. Other Updates: a. Dates of Note: Next Library Board Meeting is on December 15th. Can you attend? b. Friends of the Library: I am working with the Friends of the Library to do a community book mark art contest. More details to follow. c. Training and Evaluations: Staff had a virtual in-service day on November 3rd. End of year evaluations will take place in November/December. Brittany took a training on library facilities management and will be taking an supervisor and the law class series through the City in January. d. Mobile App: Brittany is on the Bridges System Technology Committee. We have finished design input for the mobile app and it is now in development and beta testing phases. e. Library H3lp: The library will begin a test of an instant messaging chat and text feature on our website soon. It will allow patrons to chat through our website or text with us in real time to ask questions. This gives two more avenues of contact for them. 6. Employee Anniversaries: Abby Bussen (Children’s Librarian), 5 years Page 2 of 5 November 2020 Director's Report Packet Page 14 JAN FEB MAR**APR**MAY**JUN JUL AUG SEPT OCT NOV DEC TOTAL OCT YTD Checkouts 2019 21,785 21,507 24,231 23,645 21,420 26,506 30,895 26,132 21,640 22,944 20,647 18,821 280,173 240,705 2020 21,884 21,299 12,709 764 4,550 13,486 17,606 17,385 16,801 18,164 144,648 144,648 % Change 0.5%(1.0%)(47.6%)(96.8%)(78.8%)(49.1%)(43.0%)(33.5%)(22.4%)(20.8%)(48.4%)(39.9%) Overdrive Checkouts (E-books, E-Audio, E-Video) 2019 2,247 2,119 2,302 2,198 2,232 2,262 2,455 2,351 2,312 2,358 2,220 2,202 27,258 22,836 2020 2,500 2,432 2,651 2,956 2,946 2,966 3,371 3,317 2,968 2,978 29,085 29,085 % Change 11.3%14.8%15.2%34.5%32.0%31.1%37.3%41.1%28.4%26.3%6.7%27.4% Kanopy Play Withdrawal 2019 21 29 53 41 75 54 44 62 56 59 58 53 605 494 2020 58 69 92 79 56 48 45 37 50 57 591 591 % Change TOTAL 176.2%137.9%73.6%92.7%(25.3%)(11.1%)2.3%(40.3%)(10.7%)(3.4%)(2.3%)19.6% Kanopy Play Withdrawal Value 2019 $42 $58 $106 $82 $165 $111 $103 $145 $142 $130 $143 $121 $1,348 $1,084 2020 $140 $153 $214 $181 $106 $114 $114 $89 $115 $123 $1,349 $1,349 % Change 233.3%163.8%101.9%120.7%(35.8%)2.7%10.7%(38.6%)(19.0%)(5.4%)0.1%24.4% Self-Service Transaction Percentage of Total Circ (Self-check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts) 2019 56.4%60.6%62.5%63.0%65.6%63.3%65.1%65.2%66.6%62.9%64.0%65.3%63.4%63.2% 2020 62.1%57.8%64.7%84.1%47.6%49.2%54.9%55.7%56.1%55.6%57.3%57.3% Curbside Pickups 0 0 0 42 1,335 1,425 279 207 126 88 3,502 Library Visits* 2019 10,151 11,418 12,525 13,775 10,701 14,463 14,851 13,447 10,803 12,373 11,118 10,601 146,224 124,506 2020 12,240 12,144 6,643 0 18 2,949 6,362 6,911 6,631 7,262 61,160 61,160 % Change 20.6%6.4%(47.0%)(100.0%)(99.8%)(79.6%)(57.2%)(48.6%)(38.6%)(41.3%)(58.2%)(50.9%) Reference Transactions (DPI defined) 2019 1,182 1,123 1,067 995 1,002 1,211 1,331 1,215 1,171 1,118 987 878 13,280 11,415 2020 1,201 1,029 574 15 438 822 864 814 902 839 7,498 7,498 % Change 1.6%(8.4%)(46.2%)(98.5%)(56.3%)(32.1%)(35.1%)(33.0%)(23.0%)(25.0%)(43.5%)(34.3%) Technical/Other Information Transactions 2019 0 576 528 427 492 3,152 4,030 1,362 481 536 450 346 12,380 11,584 2020 768 873 655 27 868 639 882 908 868 957 7,445 7,445 TOTAL % Change 66.6%11.9%(22.9%)(97.0%)(12.6%)(66.5%)(67.4%)(33.2%)7.1%8.6%(100.0%)(100.0%)(41.8%)(35.0%) Meeting Room Use 2019 78 89 107 97 91 87 87 68 78 96 106 78 1,062 878 2020 94 97 50 0 1 24 27 37 43 40 413 413 % Change 20.5%9.0%(53.3%)(100.0%)(98.9%)(72.4%)(69.0%)(45.6%)(44.9%)(58.3%)(61.1%)(53.0%) *Library Visits in APR'19 appear high. We worked with the gate company to check and service the gate. Counter was down Jun '19 Wk 4. JUN '19 visits for Wk 4 based on Wk 2 & 3 avg. Monthly Statistics for Muskego Public Library 2020 **The Library was closed to the Public beginning 03/16/2020 due to the COVID-19 pandemic. At the beginning of May, we began Curbside Pickup. On 5/28, we allowed patrons to schedule Computer Use, Faxing, Card Registration, Meeting Room 4. On 6/18, we re-opened to the public for browsing (while continuing curbsiide). Page 3 of 5 November 2020 Director's Report Packet Page 15 as of 11/9/20 Expenses Related to COVID-19 Budget Category/Items Quantity Total Cost CONFERENCES & TRAINING 7 344$ Zoom 7 344$ NOTE: We received a $147.24 LSTA Connectivity Grant to offset 3 months of Zoom HOUSEKEEPING SUPPLIES 4,011 1,036$ Gloves 600 57$ Masks 2,604 761$ Hand Sanitizer 7 189$ Sanitizing Wipes 800 30$ LIBRARY EQUIPMENT 27 2,776$ Virtual Storytime Tech 4 96$ Sneeze Guard 8 1,272$ Miscellaneous 1 56$ Air Purifiers/Filters 14 1,352$ OFFICE SUPPLIES 13,827 5,290$ Gloves 4,300 364$ Masks 6,162 2,678$ Sleeves 100 30$ Aprons 100 24$ Vests 20 46$ Signage 18 546$ Hand Sanitizer 42 860$ Sanitizing Wipes 2,740 244$ Virtual Storytime Equipment 9 169$ Miscellaneous 286 205$ Face Shields 50 123$ PROCESSING SUPPLIES 3,600 211$ Bags 3,600 211$ Grand Total 21,472 9,657$ Muskego Public Library COVID-19 Budget Impact (Period: 3/15/20-11/9/20) Page 4 of 5 November 2020 Director's Report Packet Page 16 MUSKEGO PUBLIC LIBRARY - REVENUE OFFSET 10/31/20 YTD YTD Actuals vs YTD Budget ANNUAL ANNUAL ANNUAL PROJECTION vs BUDGET REVENUE YTD ACTUALS YTD BUDGET OVER/(UNDER)PROJECTION BUDGET OVER/(UNDER)COMMENTS LIBRARY GRANT REV 1,122$ 1,297$ (174)$ 2,678$ 1,556$ 1,122$ LIBRARY - SYSTEM, ETC 121,422$ 98,153$ 23,269$ 121,422$ 117,784$ 3,638$ LIBRARY LOST & DAMAGED 1,150$ 1,083$ 67$ 1,444$ 1,300$ 144$ Revenue Impacted By Closure LIBRARY FINES 5,656$ 14,167$ (8,511)$ 6,579$ 17,000$ (10,421)$ Revenue Impacted By Closure LIBRARY TAXABLE REVENUE 4,177$ 7,500$ (3,323)$ 4,978$ 9,000$ (4,022)$ Revenue Impacted By Closure ROOM RENTAL 825$ 833$ (8)$ 845$ 1,000$ (155)$ Revenue Impacted By Closure LIBRARY FRIENDS REV 5,108$ 4,167$ 941$ 5,108$ 5,000$ 108$ TOTAL 139,460$ 127,200$ 12,260$ 143,054$ 152,640$ (9,586)$ Total Revenue Impacted by Closure 11,809$ 23,583$ (11,775)$ 13,846$ 28,300$ (14,454)$ See Yellow Cells above TOTAL REVENUE LOSS TO OFFSET (10,816)$ SAVINGS/OPPORTUNITY ANNUAL ANNUAL SAVINGS USED TO OFFSET REVENUE LOSS YTD ACTUALS YTD BUDGET PROJECTION BUDGET OPPORTUNITY COMMENTS GAS & ELECTRIC 47,026$ 59,396$ 75,000$ 15,604$ Great Room light replacement project driving savings TOTAL OPPORTUNITY FOR SAVINGS 47,026$ 59,396$ 75,000$ 15,604$ Page 5 of 5 November 2020 Director's Report Packet Page 17 S73W16663 Janesville Road, Muskego WI 53150, www.cityofmuskego.org GOALS AND ACTION ITEMS • Update the Muskego Public Library facility to improve functionality for patrons and staff, by establishing ongoing maintenance directives for the building ’s interior and exterior. • Logistfcs planning for main area recarpetfng (quotes, project tfmeline, staff needs, collectfon relocatfon) (IN PROGRESS) • Logistfcs planning of Young Adult Area redesign (design, company selectfon, quotes, project tfmeline) (COMPLETED) • Logistfcs planning of external maintenance door to connect access to rear interior HVAC controls to exterior units (quotes, feasibility) (DEFERRED) • Evaluate effectfveness of wayfinding signage (external and internal) to determine ways to improve patron experience (DEFERRED) • Explore low budget ways to refresh existfng bathrooms (DEFERRED) • Assess shelving usage in Media/Adult Fictfon Area, restructure (COMPLETED) • Improve the quality and access to Muskego Public Library facilities to improve the patron experience. Consider aesthetic, comfort, and universal design. • Investfgate initfal estfmates and design for library restroom renovatfons and water filling statfons (DEFERRED) • Improve aesthetfcs, comfort, and access in library study rooms (IN PROGRESS) • Improve lightfng (COMPLETED) • Resolve 2019 Accessibility Scan non-capital actfon items (IN PROGRESS) Facility - Strategic Initiative Page 1 of 5 Discussion: 2020 Action Plan Progress Update Packet Page 18 GOALS AND ACTION ITEMS • Place strong focus on programs and resources for children, especially related to early literacy. • Offer year-round story tfmes for a variety of age groups (COMPLETED) • Provide programming for school-aged children with a focus on Science, Technology, Engineering, Arts, and Mathematfcs (STEAM) concepts (COMPLETED) • Contfnue categorizatfon of kid’s collectfon to align with school libraries (COMPLETED) • Include technology in storytfme programming (COMPLETED—Zoom, Youtube, FB polls) • Provide engaging services and programming to attract young adults. Enhance Library potential as a study and collaborative learning center for teens. • Implement structured plan for contfnual young adult feedback (IN PROGRESS) • Offer programming with STEAM concepts for young adults (IN PROGRESS) • Analyze data from Young Adult Needs Assessment (COMPLETED) • Develop innovative and appealing programming plus enhance existing services, for a wide range of adults. • Increase hands-on adult programming offered (craft, arts, and actfvitfes) (COMPLETED) • Create programming targeted towards patrons in their 20s-30s (DEFERRED) • Explore virtual reality technology for programming opportunitfes (COMPLETED) • Explore creatfng a lecture series (DEFERRED) • Investfgate expansion of deposit collectfons senior living facilitfes (IN PROGRESS) • Explore homebound delivery services (DEFERRED) Services - Strategic Initiative • Introduce infrastructure changes leading to increased staff efficiencies and/or improved patron service levels. • Logistfcs planning for RFID (Radio Frequency ID) implementatfon (project tfmeline, staff needs, quotes) (PENDING) • Logistfcs planning for reference desk redesign (design, company selectfon, quotes, project tfmeline) (IN PROGRESS) Page 2 of 5 Discussion: 2020 Action Plan Progress Update Packet Page 19 • Develop all staff by providing access to high-quality professional development and continuing education opportunities. • Investfgate developing a patron and staff skills program on Overdrive (IN PROGRESS) • Reference staff receive expert training on Overdrive/Libby (IN PROGRESS) • Introduce regular circulatfon staff meetfngs and training (IN PROGRESS) • Provide annual staff training sessions (IN PROGRESS) • Provide access to memberships in professional organizatfons (COMPLETED) • Provide access to online and offsite training (COMPLETED) • Engage well-trained staff to grow and maintain a balanced and relevant collection in a variety of formats, print and otherwise. An ever-evolving collection serves to educate, enrich, and entertain patrons of all ages. We consistently explore innovative materials to meet the need of the public. (ALL SUB CATEGORIES AT A STATUS OF IN PROGRESS) • Routfnely assess and remove outdated materials to keep the collectfon up to date • Analyze circulatfon trends to identffy borrowing habits and provide relevant collectfons • Utflize professional literature as purchasing aids to provide a well-rounded and current collectfon • Research the current and upcoming technology formats to provide the most up to date materials to reflect user needs • Regularly update the online catalog through record creatfon from new purchases • Process new materials to allow for shelf-ready status • Investfgate future of audio book formats (CD vs PlayAways vs Other) to determine best optfon for patron experience • Analyze how Muskego Public Library services reach our patrons. Reduce or remove barriers to Muskego Public Library services access. • Investfgate making one study room available for reservatfons (COMPLETED) • Reduce local holds by establishing purchasing thresholds for popular items (COMPLETED) • Investfgate online chat reference through instant messaging platiorm (IN PROGRESS) • Explore creatfon of a Community Corner (drop off donatfon site for patrons) (DEFERRED) • Investfgate in partnership with the Bridges Library System video tutorials on Overdrive, Libby, online catalog, online card account for patrons (IN PROGRESS) • Work on mobile app development planning with Bridges System (COMPLETED) • Investfgate grace period for fines and/or additfonal fine forgiveness days (DEFERRED) • Investfgate acceptfng credit card/debit cards for payment transactfons at service desks (IN PROGRESS) Page 3 of 5 Discussion: 2020 Action Plan Progress Update Packet Page 20 GOALS AND ACTION ITEMS • Increase awareness and communication regarding Library resources, services, programs, and opportunities. • Update Communicatfon and Marketfng Plan to support the 2020-2023 Strategic Plan (IN PROGRESS) • Increase awareness and visibility of Library email communicatfons (PENDING) • Implement textfng for library communicatfons where possible (IN PROGRESS) • Review all Muskego Public Library Board Policies and Bylaws & identffy gaps (DEFERRED) • Review, update, and train on Muskego Library emergency procedures (IN PROGRESS) • Improve patron feedback processes (i.e. upgrade comment card box, create online forms for feedback and meetfng room requests) (PENDING) • Review records retentfon schedule (DEFERRED) • Evaluate additfonal ways to market adult movie screenings (DEFERRED) • Investfgate ways to have the library’s program notfficatfons become text notfficatfons through Civic Plus (PENDING) • Assess how to digitfze and send Muskego Public Library historical newspaper holdings to State Historical Society (IN PROGRESS) • Review strategic statements for improvement: mission, vision, values (PENDING) • Collaborate and build partnerships with schools, non-profits, businesses, organizations, and community groups to expand service capacities and increase engagement with the Library. • Evaluate reach and service of deposit collectfons (COMPLETED) • Increase Muskego Public Library advocacy and secure funding resources to maintain desired service levels. • Build a grant/donor spreadsheet tracker (COMPLETED) • Support Friends in developing fundraiser planning initfatfves (IN PROGRESS) • Follow and remain involved with Public Library System Redesign Process (COMPLETED) • Work with the Friends to investfgate planned giving opportunity (PENDING) • Library staff and Trustees partfcipate in legislatfve advocacy events (COMPLETED) Communication and Outreach - Strategic Initiative Page 4 of 5 Discussion: 2020 Action Plan Progress Update Packet Page 21 GOALS AND ACTION ITEMS • Provide effective emergency and preparedness planning for public health response now and for the future. • Stay up to date with public health news and recommendatfons from multfple outlets at the local, county, state, and natfonal level (COMPLETED) • Develop a system for tracking relevant public health data to aid in strategic service plan- ning and decision making (COMPLETED) • Coordinate with Bridges Library System on unified pandemic response regarding material delivery, due dates, notfces, and other software decisions. (COMPLETED) • Create work from home staff processes, training, and in-service day (COMPLETED) • Develop new budget tracking formats for pandemic impact & planning (COMPLETED) • Create Library Public Health Emergency Protocol defining service levels and response to public health emergencies (COMPLETED) • Develop public health staff, patron, and building safety measures (COMPLETED) • Develop staff training and educatfon on customer service and offering library services during public health emergencies (COMPLETED) • Plan and communicate with schools regarding an all virtual summer reading program for all ages. • Manage virtual platiorm, design virtual challenges, develop prize structure (COMPLETED) • Design modified services that allow for access to library information and materials. • Curbside services for materials checkout and library card registratfon (COMPLETED) • Virtual programming for patrons via Facebook, Youtube, and Zoom (COMPLETED) • Virtual library card for instant & remote access to library e-materials (COMPLETED) • Offer and assist patrons with new virtual services (Hoopla, HelpNow) (COMPLETED) • Offer a virtual component to Library Board Meetfngs for Trustees & public (COMPLETED) 2020 Pandemic Addendum - Strategic Initiative Page 5 of 5 Discussion: 2020 Action Plan Progress Update Packet Page 22 LibraryH3lp Quote From: Nub Games, Inc. 108 Sawmill Branch Rd Beech Mountain, NC 28604-8179 Federal EIN: 20-4467430 W-9: https://libraryh3lp.com/img/w9-nubgames.pdf support@nubgames.com 877-844-5371 To: Muskego Public Library Quote #9373 Date 2020-11-11 Valid through 2020-12-11 Total $545.00 USD Item Amount Annual Subscription 2021-02-05 to 2022-02-04 $395.00 USD Cost supports $2 a month for the texting number and 3 cents per text message sent or received. $150.00 USD Product is all online. No tangible goods will ship.$0.00 USD Total $545.00 USD Page 1 of 14 Action: Library H3lp User Agreement Packet Page 23 USER AGREEMENT ("Agreement") ACCEPTANCE OF TERMS THROUGH USE This Agreement contains the terms and conditions that govern your access to and use of the Site and constitutes a valid and binding agreement between Nub Games, Inc. (“us”, “we”, “our”) and you or the entity you represent (“you“, “your”). The Site subject to this Agreement consists of all your use of this Site, the LibraryH2lp software, and any accompanying written materials delivered or made available to you by us. This Agreement takes effect when you use the Site or by clicking "I agree" to this Agreement. If you choose not to accept, or do not agree with all of the provisions of this Agreement, do not download, install or use the Site. You represent to us that you are the user, a representative with legal authority to bind the entity which will be using the software, and that you are lawfully able to enter into contracts (e.g., you are or sound mind, and not a minor). If you are entering into this Agreement on behalf of an entity, such as the company you work for, you represent to us that you have legal authority to bind that entity and that all employees, independent contractors, and any other individuals using this Site will also be bound by this Agreement. YOU MUST BE OVER 18 TO AGREE TO THIS AGREEMENT AND USE THE SOFTWARE This Agreement must be completed, understood and agreed to by a person over 18. If a parent or guardian wishes to permit a person under 18, and under his or her supervision, to use this Site, he or she should email the Company with his or her explicit permission and acceptance of full legal responsibility for the minor to do so. If you are not yet 18 or are accessing this Site from any country where material on this Site is prohibited or illegal, please leave now as you do not have permission to access thi s Site. LICENSE GRANT Upon your agreement to this Agreement, we grant to you a non -exclusive, non- transferable limited license to use the Site in strict accordance with the terms and conditions in this Agreement and as permitted via instructions on this Site. You agree not to make any false or fraudulent statements in your use of or to gain access to this Site. All rights not expressly granted herein are fully reserved by us, our advertisers and licensors. OWNERSHIP You acknowledge and agree that all content and services available on this Site are ours and our advertisers' and licensors' property and are protected by copyrights, moral Page 2 of 14 Action: Library H3lp User Agreement Packet Page 24 rights, trademarks, service marks, patents, trade secrets, and other proprietary rights and laws, in the U.S. and internationally. LICENSE RESTRICTIONS Use Except as may be explicitly permitted through this Site, you shall not, nor shall you permit or authorize any third party, to save, download, cut and paste, sell, license, rent, lease, modify, distribute, copy, reproduce, transmit, publicly display, publicly perform, publish, adapt, edit, reverse engineer, decompile, disassemble, hack, or create derivative works from materials, code or content on or from this Site. Systematic retrieval of data or other content from this Site to create or compile, directly or indirectly, a collection, compilation, database or directory without written permission from us is prohibited. In addition, use of the content or materials for any purpose not expressly permitted in this Agreement is prohibited. Security You agree that if you are issued a Username and Password by us, you shall use your best efforts to prevent access to this Site through your Username and Password by anyone other than yourself, including but not limited to, keeping such infor mation strictly confidential, notifying us immediately if you discover loss or access to such information by another party not under your control and supervision, and by using a Username and Password not easily guessed by a third party. International Users Accessing this Site, and services, products or contents available on this Site, except as expressly allowed through instructions and truthful statements by you in regard to use of this Site, from places outside the U.S. or where their contents are illegal, is prohibited. Those who choose to access this Site from other locations do so knowingly on their own initiative and voluntarily at their own risk and are responsible for compliance with local laws. Export You agree that you shall comply with all applicable export and import control laws and regulations in your use of this Site, or materials or services received through this Site, and, in particular, you shall not export or re-export anything on or received through this Site in violation of local or foreign export laws and/or without all required U.S. and foreign government licenses. Page 3 of 14 Action: Library H3lp User Agreement Packet Page 25 Government Use If you are a branch or agency of the U.S. Government, the following provision applies. This Site, code, contents, services and accompanying documentation are co mprised of "commercial computer software" and "commercial computer software documentation" as such terms are used in 48 C.F.R. 12.212 (SEPT 1995) and are provided to the Government (i) for acquisition by or on behalf of civilian agencies, consistent with t he policy set forth in 48 C.F.R. 12.212; or (ii) for acquisition by or on behalf of units of the Department of Defense, consistent with the policies set forth in 48 C.F.R. 227.7202 -1 (JUN 1995) and 227.7202-3 (JUN 1995). Unpublished rights reserved under the copyright laws of the United States. Third Parties You acknowledge and agree that our Software may be incorporated into, and may incorporate itself, software and other technology owned and controlled by third parties. Any such third party software or technology that is incorporated in our Software falls under the scope of this Agreement. Any and all other third party software or technology that may be distributed together with our Software will be subject to you explicitly accepting a license agreement with that third party. You acknowledge and agree that you will not enter into a contractual relationship with us or our Affiliates regarding such third party software or technology and you will look solely to the applicable third party and not to us or our Affiliates to enforce any of your rights. Traffic Restrictions Should you use our software on a high-volume site or system that causes undue stress to our systems, we reserve the right to disable your system access without notice. Emergency Services You expressly agree and understand that the Site is not intended to support or carry emergency textual communication to any type of hospital, law enforcement agency, medical care unit or any other kind of emergency service. Us, our affiliates or our staff are in no way liable for such emergency textual communication. By agreeing to this Agreement, you understand that additional arrangements must be made to access emergency services. To access emergency services, you acknowledge and accept your responsibility to purchase, separately from the Site, traditional wireless or wireline telephone service that offers access to emergency services. You recognize and agree that we are not required to offer emergency services pursuant to any applicable local and or national rules, regulation or law. You further recognize that the Site is not a replacement for your primary telephone service. Lawful Purposes Page 4 of 14 Action: Library H3lp User Agreement Packet Page 26 You acknowledge and agree to use the Site solely for lawful purposes. In this respect, you may not, without limitation (a) intercept or monitor, damage or modify any communication which is not intended for you, (b) use any type of spider, virus, worm, trojan-horse, time bomb or any other codes or instructions that are designed to distort, delete, damage or disassemble the software or the communication, (c) send any unsolicited commercial communication not permitted by applicable law, or (d) expose any other user to material which is offensive, harmful to minors, indecent or otherwise objectionable (e) use the Site for any other unlawful purpose USER'S LICENSE GRANT TO SITE Except with regard to personal information and transcripts between you and your guests, all information which you post on this Site or communicate to us through this Site (collectively Submissions) shall forever be the property of us. You agree to the Site Submission Rules found here as part of this Agreement if provided on the Site by us. You acknowledge that you are fully responsible for the message, including its legality, reliability, appropriateness, originality and copyright. You hereby represent and warrant that your Submission does not infringe the rights of any third party. You understand that the our software will use commercially reasonable efforts to protect the privacy and integrity of the computer resources (or other applicable device) you are utilizing and of your communication, however, you acknowledge and agree that we cannot give any warranties in this respect. TRADEMARKS Our, licensors' or other third party materials, services or products referenced on this site are common law or registered trade marks or service marks of such parties. TRANSLATIONS You acknowledge and agree that the intellectual property rights regarding any translations made by you of any information on or accessible through the Site or as otherwise requested of you by us at any time will be and remain our sole and exclusive property without any compensation to you. THIRD PARTY SITES You may be transferred to online merchants or other third party Sites through links or frames from this Site. You are cautioned to read such Sites' Terms and Conditions and/or Privacy Policies before using such Sites in order to be aware of the terms and conditions of your use of such Sites. These Sites may contain information or material that is illegal, unreasonable or that some people may find inappropriate or offensive. These other Sites are not under our control, are not monitored or reviewed by us, and we are not aware of the contents of such Sites. You acknowledge that we are not Page 5 of 14 Action: Library H3lp User Agreement Packet Page 27 responsible for the accuracy, copyright compliance, legality, decency, or any other aspect of the contents or any transmissions received through such Sites. The inclusion of such a link or frame does not imply our endorsement of this Site, its advertisers or licensors, any association with its operators and is provided solely for your convenience. You agree that we and our advertisers and licensors have no liability whatsoever from such third party Sites and your usage of them. DISCLAIMER OF WARRANTIES WE NOR OUR ADVERTISERS AND LICENSORS MAKE ANY REPRESENTATIONS OR WARRANTIES ABOUT THIS SITE, THE SUITABILITY OF THE INFORMATION CONTAINED ON OR RECEIVED THROUGH USE OF THIS SITE, OR ANY SERVICES OR PRODUCTS RECEIVED THROUGH THIS SITE. ALL INFORMATION AND USE OF THIS SITE ARE PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND. WE, ADVERTISERS AND/OR OUR LICENSORS HEREBY DISCLAIM ALL WARRANTIES WITH REGARD TO THIS SITE, THE INFORMATION CONTAINED ON OR RECEIVED THROUGH USE OF THIS SITE AND ANY SERVICES OR PRODUCTS RECEIVED THROUGH THIS SITE, INCLUDING ALL EXPESS, STATUTORY, AND IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE AND NON-INFRINGEMENT. WE, ADVERTISERS, AND/OR OUR LICENSORS DO NOT WARRANT THAT THE CONTENTS OR ANY INFORMATION RECEIVE THROUGH THIS SITE ARE ACCURATE, RELIABLE OR CORRECT; THAT THIS SITE WILL BE AVAILABLE AT ANY PARTICULAR TIME OR LOCATION; THAT ANY DEFECTS OR ERRORS WILL BE CORRECTED; OR THAT THE CONTENTS OR ANY INFORMATION RECEIVED THROUGH THIS SITE IS FREE OF VIRUSES OR OTHER HARMFUL COMPONENTS. WITHOUT LIMITING THE ABOVE YOU ACCEPT THAT THE SOFTWARE MAY NOT MEET YOUR REQUIREMENTS, OPERATE ERROR FREE, OR IDENTIFY ANY OR ALL ERRORS OR PROBLEMS, OR DO SO ACCURATELY. YOUR USE OF THIS SITE IS SOLELY AT YOUR RISK. YOU AGREE THAT YOU HAVE RELIED ON NO WARRANTIES, REPRESENTATIONS OR STATEMENTS OTHER THAN IN THIS AGREEMENT. BECAUSE SOME JURISDICTIONS DO NOT PERMIT THE EXCLUSION OF CERTAIN WARRANTIES, THESE EXCLUSIONS MAY NOT APPLY TO YOU BUT SHALL APPLY TO THE MAXIMUM EXTENT PERMITTED BY LAW OF YOUR JURISDICTION. LIMITATION OF LIABILITY UNDER NO CIRCUMSTANCES SHALL WE NOR OUR OFFICERS, EMPLOYEES, LICENSORS, AGENTS AND DIRECTORS (REPRESENTATIVES) BE LIABLE FOR ANY DIRECT, INDIRECT, PUNITIVE, INCIDENTAL, SPECIAL, OR CONSEQUENTIAL DAMAGES OR CLAIMS THAT RESULT FROM, OR ARISE OUT OF THE USE OF, OR INABILITY TO USE, THIS SITE, THE INFORMATION CONTAINED ON OR RECEIVED THROUGH USE OF THIS SITE, OR ANY SERVICES OR PRODUCTS RECEIVED THROUGH THIS SITE. THIS LIMITATION APPLIES WHETHER THE ALLEGED LIABILITY IS BASED ON CONTRACT, TORT, NEGLIGENCE, STRICT Page 6 of 14 Action: Library H3lp User Agreement Packet Page 28 LIABILITY, OR ANY OTHER BASIS, EVEN IF WE, ADVERTISERS, AND/OR OUR LICENSORS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. BECAUSE SOME JURISDICTIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF INCIDENTAL OR CONSEQUENTIAL DAMAGES, OUR, ADVERTISERS', AND/OR OUR RESPECTIVE LICENSORS' LIABILITY IN SUCH JURISDICTIONS SHALL BE LIMITED TO THE MAXIMUM EXTENT PERMITTED BY LAW OF YOUR JURISDICTION. INDEMNIFICATION You agree to indemnify, defend, and hold harmless Nub Games, Inc. and its officers, directors, and employees from and against all claims, demands, liabilities, suits, damages, costs, and expenses of every kind and description, including penalties and reasonable attorneys fees, proximately resulting from any negligent act or omission of you or your officers, directors, or employees, or from any breach by you of any obligation, representations, or warranties under this Agreement. We agree to indemnify, defend, and hold harmless you and your officers, directors, and employees from and against all claims, demands, liabilities, suits, damages, costs, and expenses of every kind and description, including penalties and reasonable attorneys fees, proximately resulting from any negligent act or omission of the company or its officers, directors, or employees, or from any breach by us of any obligation, representations, or warranties under this Agreement. LEGAL COMPLIANCE We may suspend or terminate this Agreement or your use immediately upon receipt of any notice which alleges that you have used this Site for any purpose that violates any local, state, federal or law of other nations, including but not limited to the posting of information that may violate third party rights, that may defame a third party, that may be obscene or pornographic, that may harass or assault others, that may violate hacking or other criminal regulations, etc. of its agents, officers, directors, contractors or employees. In such event, we may disclose your identity and contact inf ormation, if requested by a government or law enforcement body or as a result of a subpoena or other legal action, and we shall not be liable for damages or results thereof and you agree not to bring any action or claim against us for such disclosure. CHOICE OF LAW AND FORUM This Site (excluding third party linked sites) is controlled by us from our offices within the State of North Carolina, U.S. of America. It can be accessed from all 50 states as well as from other countries around the world to the extent permitted by Site. As each of these places has laws that may differ from North Carolina, by accessing this Site, both you and the Company agree that the statues and laws of the State of North Carolina shall apply to any actions or claims arising out of or in relation to this Agreement or your Page 7 of 14 Action: Library H3lp User Agreement Packet Page 29 use of this Site, without regard to conflicts of laws principles thereof. You and Nub Games, Inc. also agree and hereby submit to the filing of any claim only in the exclusive personal jurisdiction and venue of North Carolina and any legal proceedings shall be conducted in English. The Company makes no representation that materials on this Site are appropriate or available for use in other locations, and accessing them from territories where their contents are illegal is prohibited. This Agreement shall not be governed by the United Nations Convention on Contracts for the Sale of Goods. TERMINATION Without prejudice to any other rights, if you fail to comply with the terms of the Agreement (including without limitation should you fail to pay or otherwise default on any payment obligation due or if any payment mechanism you have provided to us is invalid or charges are refused), this license shall immediately terminate, without the need for us to provide notice. Upon expiration or termination, you will immediately cease all use of the Site and remove any and all installations of the software, and any extracts thereof in your possession, custody or control. SURVIVAL Rights and obligations under this Agreement which by their nature should survive, will remain in effect after termination or expiration of this Agreement. WAIVER Failure of us to enforce any terms of this Agreement shall not be deemed or considered a waiver of future enforcement of that or any other term in this Agreement. You agree that no term of this Agreement may be considered waived and no breach excused by us unless made in writing by us. No consent, waiver, or excuse by us, express or implied, constitutes a subsequent consent, waiver or excuse. FEES Your use of the Site is conditioned upon your timely payment of all fees and charges set forth on the LibraryH2lp pricing for the Site. You agree to pay for any and all purchases and services made using your name and credit card through this Site or by check, and not to challenge any such charges and to pay for all collections and/or attorneys fees resulting from any non-payment. ALTERATION, AMENDMENTS, ASSIGNMENT This Agreement constitutes the entire Agreement between the parties and supersedes all previous communications, representation, understandings and agreements between the parties, whether written or oral, relating to the same subject matter. This Agreement Page 8 of 14 Action: Library H3lp User Agreement Packet Page 30 shall be modified only by a written instrument signed by a duly authorized representative of Nub Games, Inc., or from time to time, we may modify or change the terms and conditions of this Agreement and supersede the terms of any prior version of this Agreement, in connection with any supplemental, different or new terms that might apply to any new Release of the Site made available by us, in our sole discretion. Your continued use of the Site after you use and accept the new, additional or changed terms applicable to such new Release will indicate your agreement to the change to this Agreement. We, at our sole discretion, reserve the right to add additional features or functions, or to provide programming fixes, updates and upgrades, to our Software. You acknowledge and agree that we have no obligation to make available to you any subsequent versions of our Software. You may not sell, assign, transfer, delegate, convey, pledge, encumber or otherwise dispose of, by operation of law or otherwise, the software or this Agreement, or any rights or obligations hereunder. We may assign this Agreement, and any or all of its rights and duties under this Agreement, without prior notice to you or your consent. You hereby warrant and represent that you have obtained all authorization and other applicable consents required empowering you to enter into this Agreement. NOTICES Except as otherwise set forth herein, notices made by us to you under this Agreement that affect our customers generally (e.g., notices of updated support terms, etc.) will be posted on the Site. Notices made by us under this Agreement for you or your account specifically (e.g., notices of breach and/or suspension) will be provided to you via the email address associated with your top-level admin account. It is your responsibility to keep your email address current and you will be deemed to have received any email sent to any such email address, upon our sending of the email, whether or not you actually receive the email. MISCELLANEOUS This Agreement incorporates by reference the Site Submission Rules if this Site allows posting and posts such Rules. If any provision of this Agreement is prohibited by law or held to be unenforceable, the remaining provisions hereof shall not be affected, and this Agreement as much as possible under applicable law shall continue in full force and effect as if such unenforceable provision had never constituted a part hereof and the unenforceable provision shall be automatically amended so as to best accomplish the objectives of such unenforceable provision within the limits of applicable law. NO RESPONSIBILITY OF CONTENT You acknowledge and understand that the content of the communication spread by the use of the Site is entirely the responsibility of the person from whom such content originated. You, therefore, may be exposed to content that is offensive, harmful to Page 9 of 14 Action: Library H3lp User Agreement Packet Page 31 minors, indecent or otherwise objectionable. We are and will not be liable for any type of communication spread by means of the Site. Site Submission Rules By using features of this Site that allow you to post or otherwise transmit information to or through this Site, or which may be seen by other users, you agree that you shall not upload, post, or otherwise distribute or facilitate distribution of any content -- including text, communications, video, software, images, sounds, data, or other information -- that: • is unlawful, threatening, abusive, harassing, defamatory, libelous, deceptive, fraudulent, invasive of another's privacy, tortious, obscene, sexually explicit or graphic, or otherwise in violation of this Site's rules or policies; • victimizes, harasses, degrades, or intimidates an individual or group of individuals on the basis of religion, gender, sexual orientation, race, ethnicity, age, or disability; • infringes any patent, trade mark, service mark, trade secret, copyright, moral right, right of publicity, privacy or other proprietary right of any party; • constitutes unauthorized or unsolicited advertising, junk or bulk e-mail (also known as "spamming"), chain letters, any other form of unauthorized solicitation, or any form of lottery or gambling; • contains software viruses or any other computer code, files, or programs that are designed or intended to disrupt, damage, or limit the functioning of any software, hardware, or telecommunications equipment or to damage or obtain unauthorized access to any data or other information of any third party; • impersonates any person or entity, including any employee or representative of this Site, its licensors or advertisers; or • provides resources to or otherwise supports any organization(s) designated by the United States government as a foreign terrorist organization under section 219 of the Immigration and Nationality Act. You also agree that you shall not harvest or collect information about the users of this Site or use such information for the purpose of transmitting or facilitating transmission of unsolicited bulk electronic e-mail or communications for any other commercial purpose of your own or a third party. You further agree that you shall not solicit or collect information, or attempt to induce any physical contact with, anyone 18 years old or younger without appropriate prior verifiable express parental consent. This Site generally does not pre-screen, monitor, or edit the content transmitted by users of this Site. However, this Site and its agents have the right , at their sole discretion, to remove or block any content or user that, in this Site's sole judgment, does not comply with the Site Submission Rules or is otherwise harmful, objectionable, or inaccurate. This Site is not liable for any failure, delay, damages or results, in removing or blocking such content or user. Page 10 of 14 Action: Library H3lp User Agreement Packet Page 32 You agree that your use of this Site may be suspended or terminated immediately upon receipt of any notice which alleges that you have used this Site in violation of these Rules and/or for any purpose that violates any local, state, federal or law of other nations, including but not limited to the posting of information that may violate third party rights, that may defame a third party, that may be obscene or pornographic, that may harass or assault others, that may violate hacking or other criminal regulat ions, etc. of its agents, officers, directors, contractors or employees. In such event, you agree that the owner of this Site may disclose your identity and contact information, if requested by a government or law enforcement body or as a result of a subpoena or other legal action, and the owner of this Site shall not be liable for damages or results thereof, and you agree not to bring any action or claim against the owner of this Site for such disclosure. This Site reserves the right to revise these Site Submission Rules at its discretion, so check back from time to time to be sure you are complying with the current version. Agreement last modified June 27, 2013 Page 11 of 14 Action: Library H3lp User Agreement Packet Page 33 PRIVACY POLICY [ Terms of Service ] effective 24 March 2014 Our Commitment to Privacy Our Privacy Policy was developed as an extension of our commitment to combine quality products and services with integrity in dealing with our users. The Policy is designed to assist you in understanding how we collect, use and safeguard the personal information you provide to us and to assist you in making informed decisions when using our site and our products and services. What Information Do We Collect? When you visit our site you may provide us with two types of information: personal information you actively choose to disclose ("Active Information") and use information collected, in a way not visible to you, on an aggregate anonymous basis as you and others browse our site ("Passive Information"). No Use of Our Site by Persons Under 18 Our sites are not designed or intended for anyone under age 18 to provide personal or identifying information, and minors are expressly requested not to use these sites or submit personal information over them. Should we inadvertently acquire personal information or other data from users under the age of 18, we will not knowingly provide these data to any third party for any purpose whatsoever. Active Information You Choose to Provide In order to gain use of the site (become a "user"), we do not require you to disclose any information. However, we optionally ask for your e-mail address so that we can contact you if needed. We will never give your e-mail address to third parties. If you choose to post information on our site or maintain email, snailmail or telephone contact with us, we may retain such information also, and its transmission via email is not secured. Passive Information Collected What is a Cookie? Page 12 of 14 Action: Library H3lp User Agreement Packet Page 34 Cookies are a feature of web browser (Internet Explorer, etc.) software that allows web servers to recognize the computer used to access a site. They are small pieces of data that are stored by a user's web browser on one site to simplify subsequent interactions with that site by the same user or to use the information to streamline the user's transaction on related web pages. How Do We Use the Information Collected? Broadly speaking, persons we employ directly, or as contractors or agents at our direction, use Active Information for purposes of administering our business activities, providing customer services such as support, and making available other products or services we think may be of interest to our users. We may use the Active Information or Passive Information you provide to us to contact you about changes to our site, new services, features or products we offer, or other information we think you shall find valuable. If at any time you do not wish to receive such information, you may opt -out of doing so by sending an email to us at support@nubgames.com. We use Passive Information to gather information about our users and to enhance and design our site to make it easier, faster and friendlier to use. The administration interface of this website places a cookie on your computer if you are logged in. The cookie does not contain any identifying data, however, it is linked to your account on the web server, and your account on the web server contains the e-mail address you may have optionally provided at sign-up. Additionally, anonymous users communicating with you through the web chat box provided by this website are given a random identifier which does not contain any identifying data and serves only to preserve the users' unique, anonymous identity. We will provide an option for you to store transcripts of chat interactions occurring between users of this site and the public. If you choose to use this option, it is your responsibility to manage and delete these transcripts. If you choose to enable this option, individual users of your chat box may be given the option to opt out of the recording of the transcript. Your Information In Relation to Others We Link To You may be able to access other websites through our site. When you do so you are doing so subject to their policies regarding privacy and data collection and you should read those sites' privacy policies to make sure you agree to them before using such sites. When you choose to shop at such sites, you should read their privacy policies to make sure you agree to them before making purchases. We do not sell chat transcript data to third parties. Sharing Information with Third Parties Page 13 of 14 Action: Library H3lp User Agreement Packet Page 35 The parties who perform services for us (credit card processors, merchant bank, our Internet Service Provider) may have access to your information in performing s uch services. Should we buy or sell assets of our company, another company may need to review our company's assets, including your information, to make business decisions as to whether to acquire such assets. Sharing Information with the Government or As Otherwise Required by Law We may be required by subpoena, law or government agency to disclose both Active and Passive Information you have provided to us. How Do We Secure Active Information and Passive Information? We secure your personal information submitted by you by using reasonable efforts to prevent unauthorized access or disclosure, or accidental loss or destruction of Active Information and Passive Information. Your postings on this site and other communications you may have with us via email or snailmail may not be secure unless we advise you that security measures are in place prior to your sending information. Therefore, if you choose to communicate with us through these means, you are assuming the risk of doing so and we request that you do not send or post sensitive information through these means. How Can You Choose Not to Receive Information About Products or Services By Us or to Correct, Delete or Access Your Information If you desire not to receive information about products or services we think may be of interest to you or if you wish to access, delete or correct you information, please send us an email to support@nubgames.com. YOUR USE OF OUR SITE MEANS THAT YOU ARE ACCEPT THE PRACTICES SET FORTH IN THIS POLICY. WE RESERVE THE RIGHT TO MAKE CHANGES TO THE POLICY BY POSTING THE NEW VERSION WITH A NEW EFFECTIVE DATE. YOUR CONTINUED USE INDICATES YOUR AGREEMENT TO THE CHANGES. Page 14 of 14 Action: Library H3lp User Agreement Packet Page 36 Background Notes for updates to the Library Trustee Bylaws The City of Muskego’s Ordinance was recently updated by the Mayor and Council. Previously the Ordinance stated the Mayor appoints a Council member to a term of one year. The update was made at the October 2020 Council meeting to bring the City Ordinance in line with Wisconsin Statute 43 with states all members of the Board shall be appointed by the Mayor for a term of three years. The sections of the Trustee Bylaws that reference this change have been updated and are in red. Before you is a draft for the second read and vote. The updates remain the same, but a revision history was added to the end of the document at the suggestion of Trustees present at the October 2020 Library Board meeting. Page 1 of 6 Discussion/Action: Second Reading, Muskego Public... Packet Page 37 Muskego Public Library Board of Trustees Bylaws, Page 1 of 5 Adopted by the Board of Trustees of the Muskego Public Library on October 16, 2018. Muskego Public Library Board of Trustees Bylaws Article I Identification This organization is the Board of Trustees of the Muskego Public Library, located in Muskego Wisconsin, established by the Wisconsin municipality of Muskego, according to the provisions of Chapter 43 of the Wisconsin Statutes, and exercising the powers and assuming the duties granted to it under said statute. Article II Membership Section 1. Number and Qualifications. The library board shall consist of nine members. A minimum of seven members must be residents of the municipality. One member shall be a member of the Common Council. In addition, one member must be a school district administrator or his or her representative [Municipal Code Chapter 12, Section 12-7.,Wisconsin Statutes Section 43.54(1)]. Section 2. Appointments and Terms of Office. Appointments shall be made by the Mayor subject to confirmation of the Common Council. The Mayor shall appoint the citizen members for staggered three- year terms. The appointed alderperson and school district representative shall serve a one-year term The appointed Alderperson and school district representative shall serve a three -year term [Municipal Code Chapter 12, Section 12-7., Wisconsin Statutes Section 43.54(1)]. Section 3. Reimbursement for Expenses. No compensation shall be paid to the members of a Library Board for their services, except as allowed by Wisconsin Statute 43.57(d). Section 4. Meeting Attendance. Three consecutive absences by an appointed member from regularly scheduled meetings shall operate to vacate the member’s office. An absence excused by the board president for good cause shall not be considered an absence here under (Municipal Code Chapter 12, Section 12-9). Article III Officers Section 1. The officers shall be a president, a vice president, and a treasurer, elected from among the appointed trustees at the annual meeting of the Board. No member shall hold more than one office at a Page 2 of 6 Discussion/Action: Second Reading, Muskego Public... Packet Page 38 Muskego Public Library Board of Trustees Bylaws, Page 2 of 5 Adopted by the Board of Trustees of the Muskego Public Library on October 16, 2018. time. Vacancies in office shall be filled by vote at the next regular meeting of the Board after the vacancy occurs. Section 2. A nominating committee shall be appointed by the president and shall present a slate of officers at the annual meeting. Additional nominations may be made from the floor at that time. Section 3. Officers shall serve a term of one year from the annual meeting at which they are elected and until their successors are duly elected. Section 4. The president shall preside at meetings of the Board, authorize calls for special meetings, appoint all committees, execute all documents authorized by the Board, serve as an ex-officio voting member of all committees except the nominating committee and generally perform all duties associated with the office of president. Section 5. The vice president, in the event of the absence or disability of the president, or of a vacancy in that office, shall assume and perform the duties and functions of the president. Section 6. The library director, or his or her designee, shall keep true and accurate minutes of all meetings of the Board, shall issue notice of all regular and special meetings, and shall perform such other duties as are generally associated with the office of secretary. Section 7. The treasurer shall check over vouchers payable and report the amount of expenditures made during the previous month. Section 8. In the absence of all officers at a board meeting, the Library Board members present shall elect a temporary President for that meeting. Article IV Meetings Section 1. Regular Meetings. The regular meetings shall be held each month, the date and hour to be set by the Board at its annual meeting. Section 2. Annual Meeting. The annual meeting, which shall be for the purpose of the election of officers, shall be held at the time of the regular meeting in May of each year. Section 3. Agendas and Notices. Meeting agendas and notices shall indicate the time, date, and place of the meeting and indicate all subject matters intended for consideration at the meeting. The library director, in Page 3 of 6 Discussion/Action: Second Reading, Muskego Public... Packet Page 39 Muskego Public Library Board of Trustees Bylaws, Page 3 of 5 Adopted by the Board of Trustees of the Muskego Public Library on October 16, 2018. consultation with the President of the Library Board, shall prepare the agenda. Any board member wishing to place an item on the agenda must notify either the Library Director or President at least three business days prior to the meeting. Section 4. Minutes. Minutes of all meetings shall, at a minimum, indicate board members present, all items of business, all motions (except those that were withdrawn), and the result of all votes taken. Current board minutes shall be posted in the library. Section 5. Special Meetings. Special meetings may be called at the direction of the president, and shall be called at the written request of three or more members for the transaction of business as stated in the call for the meeting. Except in cases of emergency, at least 48 hours notice shall be given. In no case may less than two hours notice be given. Section 6. Quorum. A quorum for the transaction of business at any meeting shall consist of five or more members of the Board present in person. Section 7. Open Meetings Law Compliance. All Board meetings and all committee meetings shall be held in compliance with Wisconsin’s open meetings law (Wisconsin Statutes Sections 19.81 to 19.98). Section 8. Parliamentary Authority. The rules contained in Robert’s Rules of Order, latest revised edition shall govern the parliamentary procedure of the meetings, in all cases in which they are not inconsistent with these bylaws and any statutes applicable to this Board. Article V Committees Section 1. Standing Committees. Standing committees can be appointed based on the need of the Library and at the behest of the Board. Section 2. Nominating Committee. (See Article III, Section 2.) Section 3. Ad Hoc Committees. Ad hoc committees for the study of special projects shall be appointed by the president, with the approval of the Board, to serve until the final report of the work for which they were appointed has been filed. These committees may also include staff and public representatives, as well as outside experts. Section 4. No committee shall have other than advisory powers. Page 4 of 6 Discussion/Action: Second Reading, Muskego Public... Packet Page 40 Muskego Public Library Board of Trustees Bylaws, Page 4 of 5 Adopted by the Board of Trustees of the Muskego Public Library on October 16, 2018. Article VI Duties of the Board of Trustees Section 1. Legal responsibility for the operation of the Muskego Public Library is vested in the Board of Trustees. Subject to state and federal law, the Board has the power and duty to determine rules and regulations governing library operations and services. Section 2. The Board shall select, appoint and supervise a properly certified and competent library director, and determine the duties and compensation of all library positions. Section 3. The Board shall approve the budget and make sure that adequate funds are provided to finance the approved budget. Section 4. The Board shall have exclusive control of the expenditure of all moneys collected, donated or appropriated for the library fund and shall audit and approve all library expenditures. Section 5. The Board shall supervise and maintain buildings and grounds, as well as regularly review various physical and building needs to see that they meet the requirements of the total library program. Section 6. The Board shall study and support legislation that will bring about the greatest good to the greatest number of library users. Section 7. The Board shall cooperate with other public officials and boards and maintain vital public relations. Section 8. The Board shall approve and submit the required annual report to the Division for Libraries, Technology, and Community Learning. Article VII Library Director The library director shall be appointed by the Board of Trustees and shall be accountable to the Board. The library director shall be considered the executive officer of the library under the direction and review of the Board, and subject to the policies established by the Board. The director shall act as technical advisor to the Board. The director shall be invited to attend all Board meetings (but may be excused from closed sessions) and shall have no vote. Page 5 of 6 Discussion/Action: Second Reading, Muskego Public... Packet Page 41 Muskego Public Library Board of Trustees Bylaws, Page 5 of 5 Adopted by the Board of Trustees of the Muskego Public Library on October 16, 2018. Article VIII Conflict of Interest Section 1. Board members may not in their private capacity negotiate, bid for, or enter into a contract with the Muskego Public Library in which they have a direct or indirect financial interest. Section 2. A board member shall withdraw from Board discussion, deliberation, and vote on any matter in which the Board member, an immediate family member, or an organization with which the Board member is associated has a financial interest. Section 3. A board member may not receive anything of value that could reasonably be expected to influence his or her vote or other official action. Article IX General Section 1. An affirmative vote of the majority of all members of the Board present at the time shall be necessary to approve any action before the Board. The president may vote upon and may move or second a proposal before the Board. Section 2. Any rule or resolution of the Board, whether contained in these bylaws or otherwise, may be suspended temporarily in connection with business at hand, but such suspension, to be valid, may be taken only at a meeting at which two-thirds of the members of the Board are present and two-thirds of those present so approve. Section 3. These bylaws may be amended at any regular meeting of the Board by majority vote of all members of the Board, provided written notice of the proposed amendment shall have been delivered to all members at least ten days prior to the meeting at which such action is proposed to be taken. Originally adopted May 19, 2015 Revision adopted October 16, 2018 (Article V, Section 1) Page 6 of 6 Discussion/Action: Second Reading, Muskego Public... Packet Page 42