LIBRARY BOARD Packet - 10/20/2020CITY OF MUSKEGO
LIBRARY BOARD AGENDA
10/20/2020
5:00 PM
Library Conference Room, S73 W16663 Janesville
Road
Please click the link below to join the webinar:
https://us02web.zoom.us/j/87331526005
Or Call
+1 312 626 6799
Webinar ID: 873 3152 6005
You may submit public comment to blarson@cityofmuskego.org by noon on October 20th
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
CONSENT AGENDA
1 Approval of minutes
September 15, 2020 Minutes
2 Place on file the Library Financial Reports
September 2020 Financial Reports
PRESIDENT’S REPORT
Information
DIRECTOR’S REPORT
Information
1 October 2020 Director's Report
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
1 Discussion/Action: Hoopla Digital Platform vs Kanopy
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
Packet Page 1
1 Discussion/Action: Muskego Public Library Board of Trustees Bylaws Updates
2 Discussion: Updates on Current Library Operations
3 2020 Library Board Committee Plans
4 Library Website and Social Media Usability Analysis
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
NOTICE
PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality
may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at
the above-stated meeting other than the governmental body specifically referred to above in this notice.
Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and
services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100.
Packet Page 2
CITY OF MUSKEGO
LIBRARY BOARD MINUTES
09/15/2020
5:00 PM
Library Conference Room, S73 W16663 Janesville
Road
Please click the link below to join the webinar:
https://us02web.zoom.us/j/83149867803
OR call 312-626-6799
Webinar ID: 831 4986 7803
CALL TO ORDER
President Robertson called the meeting to order at 5:03 PM.
PLEDGE OF ALLEGIANCE
ROLL CALL
Present were President Robertson, Vice-President Konkel, Trustee Blair, Trustee Darkow,
Trustee Heinowski, Trustee Humphreys, Trustee Kangas, Trustee Schroeder, Alderman Wolfe,
and Director Larson.
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
CONSENT AGENDA
Trustee Blair made a motion to approve the CONSENT AGENDA, Trustee Darkow
seconded. Motion Passed 8 in favor.
1 Approval of minutes
August 18, 2020 Minutes
2 Place on file the Library Financial Reports
August 2020 Financial Reports
PRESIDENT’S REPORT
Information
DIRECTOR’S REPORT
Information
1 September 2020 Director's Report
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
1 Discussion: Muskego Public Library Public Health Emergency Protocol Page 1 of 2
September 15, 2020 Minutes
Packet Page 3
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
1 Discussion/Action: Hoopla Digital Platform vs. Kanopy
Discussion commenced. No action taken.
2 Discussion: 2021 Library Budget Update
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
Trustee Blair made a motion to adjourn, Trustee Schroeder seconded. Motion
Passed 8 in favor.
Meeting adjourned at 6:41 PM.
NOTICE
PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality
may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at
the above-stated meeting other than the governmental body specifically referred to above in this notice.
Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and
services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100.
Page 2 of 2
September 15, 2020 Minutes
Packet Page 4
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1
Report dates: 9/1/2020-9/30/2020 Oct 05, 2020 02:45PM
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account =
"1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599"
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
AMAZON CAPITAL SERVICES
113Y-HD3M-91 1 Invoice PRINT 09/05/2020 09/22/2020 174.37 920 100.05.71.01.5711
11HF-NJM9-6 1 Invoice FOL - KIDS 08/27/2020 09/22/2020 26.99 920 100.05.71.00.5752
11JG-T6GQ-G 1 Invoice GLOVES & SANITIZING WIPES - C 09/02/2020 09/22/2020 68.15 920 100.05.71.00.5703
11JG-T6GQ-G 2 Invoice IPAD & TRIPOD 09/02/2020 09/22/2020 409.25 920 100.05.71.00.6062
13CH-Q7TM-F 1 Invoice SEP20 MAKE & TAKE CRAFT SUP 08/17/2020 09/08/2020 26.86 920 100.05.71.00.6062
149H-6G3N-4K 1 Invoice PRINT 09/02/2020 09/22/2020 12.89 920 100.05.71.01.5711
16GQ-FKRP-F 1 Invoice FOL - KIDS 09/07/2020 09/22/2020 101.43 920 100.05.71.00.5752
1GRL-PVYL-R 1 Invoice FOL - KIDS 09/13/2020 09/22/2020 79.86 920 100.05.71.00.5752
1JPX-C4QT-G 1 Invoice PRINT 08/30/2020 09/22/2020 97.13 920 100.05.71.01.5711
1K9F-VVQY-N 1 Invoice PRINT 09/02/2020 09/22/2020 177.98 920 100.05.71.01.5711
1TYG-JMHL-T 1 Invoice PRINT 08/28/2020 09/22/2020 43.95 920 100.05.71.01.5711
1XD4-FTHH-N 1 Invoice THERMOMETER - COVID19 08/19/2020 09/08/2020 55.99 920 100.05.71.00.5401
Total AMAZON CAPITAL SERVICES:1,274.85
BAKER & TAYLOR COMPANY
2035417527 1 Invoice PRINT 08/12/2020 09/08/2020 2,370.51 920 100.05.71.01.5711
2035422753 1 Invoice AV 08/14/2020 09/08/2020 19.24 920 100.05.71.02.5711
2035422753 2 Invoice PRINT 08/14/2020 09/08/2020 330.36 920 100.05.71.01.5711
2035429583 1 Invoice PRINT 08/18/2020 09/08/2020 540.56 920 100.05.71.01.5711
2035432756 1 Invoice PRINT 08/19/2020 09/08/2020 606.44 920 100.05.71.01.5711
2035434832 1 Invoice PRINT 08/20/2020 09/08/2020 695.26 920 100.05.71.01.5711
2035439410 1 Invoice PRINT 08/24/2020 09/08/2020 1,008.93 920 100.05.71.01.5711
2035450131 1 Invoice PRINT 08/27/2020 09/22/2020 842.77 920 100.05.71.01.5711
2035460822 1 Invoice PRINT 09/01/2020 09/22/2020 1,725.17 920 100.05.71.01.5711
2035463238 1 Invoice PRINT 09/01/2020 09/22/2020 501.00 920 100.05.71.01.5711
2035467492 1 Invoice PRINT 09/03/2020 09/22/2020 458.72 920 100.05.71.01.5711
2035469577 1 Invoice PRINT 09/04/2020 09/22/2020 274.31 920 100.05.71.01.5711
2035472213 1 Invoice PRINT 09/05/2020 09/22/2020 382.58 920 100.05.71.01.5711
5016359874 1 Invoice PRINT 08/19/2020 09/08/2020 46.05 920 100.05.71.01.5711
5016376882 1 Invoice PRINT 08/26/2020 09/22/2020 18.93 920 100.05.71.01.5711
5016408154 1 Invoice PRINT 09/09/2020 09/22/2020 30.21 920 100.05.71.01.5711
Total BAKER & TAYLOR COMPANY:9,851.04
BAKER & TAYLOR ENTERTAINMENT
H49536950 1 Invoice AV 08/11/2020 09/08/2020 398.40 920 100.05.71.02.5711
H49618190 1 Invoice AV 08/13/2020 09/08/2020 25.19 920 100.05.71.02.5711
H49623900 1 Invoice AV 08/13/2020 09/08/2020 25.19 920 100.05.71.02.5711
H49624250 1 Invoice AV 08/13/2020 09/08/2020 13.64 920 100.05.71.02.5711
H49625790 1 Invoice AV 08/13/2020 09/08/2020 10.79 920 100.05.71.02.5711
H49626300 1 Invoice AV 08/13/2020 09/08/2020 17.99 920 100.05.71.02.5711
H49629860 1 Invoice AV 08/13/2020 09/08/2020 684.26 920 100.05.71.02.5711
H49638620 1 Invoice AV 08/14/2020 09/08/2020 12.23 920 100.05.71.02.5711
H49663710 1 Invoice AV 08/14/2020 09/08/2020 50.38 920 100.05.71.02.5711
H49664330 1 Invoice AV 08/14/2020 09/08/2020 14.36 920 100.05.71.02.5711
H49665340 1 Invoice AV 08/14/2020 09/08/2020 14.36 920 100.05.71.02.5711
H49666380 1 Invoice AV 08/14/2020 09/08/2020 14.36 920 100.05.71.02.5711
H49682630 1 Invoice AV 08/15/2020 09/08/2020 13.67 920 100.05.71.02.5711
Page 1 of 7
September 2020 Financial Reports
Packet Page 5
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2
Report dates: 9/1/2020-9/30/2020 Oct 05, 2020 02:45PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
H49726050 1 Invoice AV 08/17/2020 09/08/2020 14.39 920 100.05.71.02.5711
H49745980 1 Invoice AV 08/18/2020 09/08/2020 83.48 920 100.05.71.02.5711
H49765510 1 Invoice AV 08/18/2020 09/08/2020 15.83 920 100.05.71.02.5711
H49765520 1 Invoice AV 08/18/2020 09/08/2020 25.19 920 100.05.71.02.5711
H49787360 1 Invoice AV 08/19/2020 09/08/2020 11.03 920 100.05.71.02.5711
H49787361 1 Invoice AV 08/19/2020 09/08/2020 17.99 920 100.05.71.02.5711
H49811280 1 Invoice AV 08/19/2020 09/08/2020 17.99 920 100.05.71.02.5711
H49814280 1 Invoice AV 08/19/2020 09/08/2020 10.79 920 100.05.71.02.5711
H49852190 1 Invoice AV 08/20/2020 09/08/2020 28.79 920 100.05.71.02.5711
H49853570 1 Invoice AV 08/20/2020 09/08/2020 17.99 920 100.05.71.02.5711
H49886600 1 Invoice AV 08/21/2020 09/08/2020 46.79 920 100.05.71.02.5711
H49908140 1 Invoice AV 08/24/2020 09/08/2020 12.73 920 100.05.71.02.5711
H49973030 1 Invoice AV 08/25/2020 09/08/2020 25.89 920 100.05.71.02.5711
H49973031 1 Invoice AV 08/25/2020 09/08/2020 17.99 920 100.05.71.02.5711
H49979650 1 Invoice AV 08/25/2020 09/08/2020 28.79 920 100.05.71.02.5711
H49991260 1 Invoice AV 08/25/2020 09/08/2020 13.67 920 100.05.71.02.5711
H49993110 1 Invoice AV 08/25/2020 09/08/2020 28.79 920 100.05.71.02.5711
H49995920 1 Invoice AV 08/25/2020 09/08/2020 17.99 920 100.05.71.02.5711
H49998060 1 Invoice AV 08/25/2020 09/08/2020 5.03 920 100.05.71.02.5711
H49998080 1 Invoice AV 08/25/2020 09/08/2020 46.79 920 100.05.71.02.5711
H49998090 1 Invoice AV 08/25/2020 09/08/2020 21.59 920 100.05.71.02.5711
H50016230 1 Invoice AV 08/26/2020 09/22/2020 13.67 920 100.05.71.02.5711
H50036040 1 Invoice AV 08/26/2020 09/08/2020 20.14 920 100.05.71.02.5711
H50078600 1 Invoice AV 08/27/2020 09/22/2020 10.79 920 100.05.71.02.5711
H50096150 1 Invoice AV 08/28/2020 09/22/2020 17.99 920 100.05.71.02.5711
H50192800 1 Invoice AV 08/31/2020 09/22/2020 21.59 920 100.05.71.02.5711
H50455410 1 Invoice AV 09/08/2020 09/22/2020 17.99 920 100.05.71.02.5711
H50509570 1 Invoice AV 09/09/2020 09/22/2020 10.79 920 100.05.71.02.5711
Total BAKER & TAYLOR ENTERTAINMENT:1,917.30
CARDMEMBER SERVICE (ELAN)
3469/092220 1 Invoice TAX REFUND ON CURBSIDE/WE'R 08/27/2020 09/22/2020 5.87- 920 100.05.71.00.5701
3469/092220 2 Invoice AUG20 ZOOM PRO & WEBINAR 08/27/2020 09/22/2020 49.08 920 100.05.71.00.5303
3871/092220 1 Invoice FOL - SRP 08/27/2020 09/22/2020 298.00 920 100.05.71.00.5752
3897/092220 1 Invoice FOL - SRP 08/27/2020 09/22/2020 85.00 920 100.05.71.00.5752
3905/092220 1 Invoice ADULT/YA MAKE & TAKE SEP 08/27/2020 09/22/2020 74.40 920 100.05.71.00.6062
3905/092220 2 Invoice FOL - SRP 08/27/2020 09/22/2020 600.00 920 100.05.71.00.5752
3913/092220 1 Invoice FOL - SRP 08/27/2020 09/22/2020 300.00 920 100.05.71.00.5752
3913/092220 2 Invoice ABBY CE - ASSESSING/ADVOCATI 08/27/2020 09/22/2020 175.00 920 100.05.71.00.5303
Total CARDMEMBER SERVICE (ELAN):1,575.61
FINDAWAY WORLD LLC
326917 1 Invoice AV 08/19/2020 09/08/2020 459.92 920 100.05.71.02.5711
Total FINDAWAY WORLD LLC:459.92
IMPACT ACQUISTIONS LLC
1887436 1 Invoice PUBLIC MFD 09/01/20-11/30/20 + O 09/02/2020 09/22/2020 332.53 920 100.05.71.00.5401
Total IMPACT ACQUISTIONS LLC:332.53
KUJAWA ENTERPRISES INC.
135050 1 Invoice SEP20 PLANT MAINT 09/02/2020 09/22/2020 61.00 920 100.05.71.00.5415
Total KUJAWA ENTERPRISES INC.:61.00
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September 2020 Financial Reports
Packet Page 6
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3
Report dates: 9/1/2020-9/30/2020 Oct 05, 2020 02:45PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
MICROMARKETING LLC
818537 1 Invoice AV 07/31/2020 09/08/2020 35.00 920 100.05.71.02.5711
819777 1 Invoice AV 08/12/2020 09/08/2020 40.00 920 100.05.71.02.5711
819914 1 Invoice AV 08/12/2020 09/08/2020 257.42 920 100.05.71.02.5711
820298 1 Invoice AV 08/18/2020 09/22/2020 44.99 920 100.05.71.02.5711
Total MICROMARKETING LLC:377.41
MIDWEST TAPE
99275274 1 Invoice AV 08/18/2020 09/08/2020 38.99 920 100.05.71.02.5711
99328042 1 Invoice AV 09/01/2020 09/22/2020 114.97 920 100.05.71.02.5711
Total MIDWEST TAPE:153.96
QUALITY AWARDS LLC
30189 1 Invoice QTY: 2 STAFF NAME BADGE 09/15/2020 09/22/2020 21.00 920 100.05.71.00.5701
Total QUALITY AWARDS LLC:21.00
SAFEWAY PEST MANAGEMENT INC.
642055 1 Invoice AUG20 PEST CONTROL 08/17/2020 09/08/2020 35.00 920 100.05.71.00.5415
Total SAFEWAY PEST MANAGEMENT INC.:35.00
TIME WARNER CABLE
063003301083 1 Invoice 08/29/20-09/28/20 BUSINESS INTE 08/30/2020 09/22/2020 99.98 920 100.05.71.00.5505
Total TIME WARNER CABLE:99.98
U.S. CELLULAR
0392616940 6 Invoice MONTHLY CHARGE- LIBRARY 08/28/2020 09/22/2020 20.00 920 100.05.71.00.5602
Total U.S. CELLULAR:20.00
WE ENERGIES
5499-564-961/ 1 Invoice LIBRARY 08/31/2020 09/22/2020 6,146.23 920 100.05.71.00.5910
Total WE ENERGIES:6,146.23
Grand Totals: 22,325.83
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account =
"1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599"
Page 3 of 7
September 2020 Financial Reports
Packet Page 7
CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1
Period: 09/20 Oct 05, 2020 02:56PM
2020-20 2020-20 2020-20 2020-20 % Actual Over /
Adopted Amended YTD Current Month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.5101 SALARY & WAGES 663,692.43 663,692.43 461,459.17 24,547.06 69.53% 202,233.26-
100.05.71.00.5102 OVERTIME 2,000.00 2,000.00 .00 .00 .00 2,000.00-
100.05.71.00.5201 FICA 52,394.27 52,394.27 35,066.75 1,957.87 66.93% 17,327.52-
100.05.71.00.5202 PENSION 39,635.32 39,635.32 27,493.49 1,463.27 69.37% 12,141.83-
100.05.71.00.5203 HEALTH 108,019.98 108,019.98 80,066.85 6,591.31 74.12% 27,953.13-
100.05.71.00.5204 LIFE 1,219.82 1,219.82 845.95 92.55 69.35% 373.87-
100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00
100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 19,200.00 19,200.00 14,800.00 2,000.00 77.08% 4,400.00-
100.05.71.00.5302 MILEAGE 2,000.00 2,000.00 273.86 .00 13.69% 1,726.14-
100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 453.20 224.08 12.95% 3,046.80-
100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 955.39 .00 73.49% 344.61-
100.05.71.00.5401 LIBRARY EQUIPMENT 19,900.00 19,900.00 11,575.36 388.52 58.17% 8,324.64-
100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 36,700.00 36,700.00 30,151.03 96.00 82.16% 6,548.97-
100.05.71.00.5505 COMPUTER CHARGES 40,325.00 40,325.00 25,802.18 99.98 63.99% 14,522.82-
100.05.71.00.5602 TELEPHONE 720.00 720.00 190.00 20.00 26.39% 530.00-
100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 8,000.00 8,000.00 6,654.98 23.12 83.19% 1,345.02-
100.05.71.00.5702 PROCESSING SUPPLIES 17,500.00 17,500.00 4,170.00 .00 23.83% 13,330.00-
100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,800.00 3,800.00 743.48 68.15 19.57% 3,056.52-
100.05.71.00.5740 LIBRARY GRANT EXPENSE 1,556.00 1,556.00 975.00 .00 62.66% 581.00-
100.05.71.00.5752 LIBRARY FRIENDS EXPENSE 5,000.00 5,000.00 4,928.09 1,491.28 98.56% 71.91-
100.05.71.00.5774 LIBRARY REPLACEMENT 1,300.00 1,300.00 156.88 .00 12.07% 1,143.12-
100.05.71.00.5835 HOUSEKEEPING SERVICES 38,000.00 38,000.00 28,125.00 3,125.00 74.01% 9,875.00-
100.05.71.00.5910 GAS & ELECTRIC 75,000.00 75,000.00 40,907.09 6,146.23 54.54% 34,092.91-
100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 1,613.49 .00 64.54% 886.51-
100.05.71.00.6062 PROGRAMMING 7,000.00 7,000.00 1,717.89 510.51 24.54% 5,282.11-
100.05.71.01.5711 PRINT MATERIALS 115,000.00 115,000.00 74,360.04 10,338.12 64.66% 40,639.96-
100.05.71.01.5713 PRINT MATERIALS - ADULT .00 .00 .00 .00 .00 .00
100.05.71.02.5711 AUDIO VISUAL MATERIALS 50,000.00 50,000.00 21,515.31 2,927.83 43.03% 28,484.69-
100.05.71.03.5711 ELECTRONIC MATERIALS 18,375.00 18,375.00 15,443.96 .00 84.05% 2,931.04-
100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V..00 .00 .00 .00 .00 .00
100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00
100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00
100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00
100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00
100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00
100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00
100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00
100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00
100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00
Total LIBRARY DEPARTMENT:1,333,637.82 1,333,637.82 890,444.44 62,110.88 66.77% 443,193.38-
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September 2020 Financial Reports
Packet Page 8
CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1
Period: 09/20 Oct 05, 2020 03:22PM
2020-20 2020-20 2020-20 2020-20 % Actual Over /
Adopted Amended YTD Current month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.4140 LIBRARY GRANTS REVENUE 1,556.00 1,556.00 1,122.24 .00 72.12% 433.76-
100.05.71.00.4150 LIBRARY - SYSTEM, ETC 117,784.00 117,784.00 60,997.00 .00 51.79% 56,787.00-
100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,300.00 1,300.00 1,038.20 287.81 79.86% 261.80-
100.05.71.00.4313 LIBRARY FINES 17,000.00 17,000.00 5,082.16 717.80 29.90% 11,917.84-
100.05.71.00.4314 LIBRARY TAXABLE REVENUE 9,000.00 9,000.00 3,850.91 594.00 42.79% 5,149.09-
100.05.71.00.4542 LIBRARY PHONE USE .00 .00 .00 .00 .00 .00
100.05.71.00.4544 ROOM RENTAL 1,000.00 1,000.00 825.00 200.00 82.50% 175.00-
100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 .00 .00 .00 .00 .00
100.05.71.00.4552 LIBRARY FRIENDS REVENUE 5,000.00 5,000.00 3,454.35 .00 69.09% 1,545.65-
Total LIBRARY DEPARTMENT:152,640.00 152,640.00 76,369.86 1,799.61 50.03% 76,270.14-
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September 2020 Financial Reports
Packet Page 9
CITY OF MUSKEGO
BALANCE SHEET
SEPTEMBER 30, 2020
LIBRARY EXPANSION TRUST FUND
ASSETS
502.00.00.00.1001 EQUITY IN POOLED CASH ( 32,897.00)
502.00.00.00.1011 CASH IN BANK- LIBRARY-1B 12,940.95
502.00.00.00.1105 LIBRARY INVESTMENTS 45,781.49
TOTAL ASSETS 25,825.44
LIABILITIES AND EQUITY
FUND EQUITY
502.00.00.00.3501 FUND BALANCE-RESERVED 61,692.95
502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 36,083.77)
REVENUE OVER EXPENDITURES - YTD 216.26
TOTAL FUND EQUITY 25,825.44
TOTAL LIABILITIES AND EQUITY 25,825.44
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September 2020 Financial Reports
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CITY OF MUSKEGO
BALANCE SHEET
SEPTEMBER 30, 2020
FEDERATED LIBRARY SYSTEM FUND
ASSETS
503.00.00.00.1001 EQUITY IN POOLED CASH 37,234.81
TOTAL ASSETS 37,234.81
LIABILITIES AND EQUITY
FUND EQUITY
503.00.00.00.3510 FUND BALANCE-RESERVED 14,784.97
503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT 21,250.63
REVENUE OVER EXPENDITURES - YTD 1,199.21
TOTAL FUND EQUITY 37,234.81
TOTAL LIABILITIES AND EQUITY 37,234.81
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September 2020 Financial Reports
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Director’s Report
October 20th, 2020
1. Reference Update (from Elke Saylor - Head of Reference, Samantha Quail - Adult Services
Librarian, Jolyn Lobe and Laura Boeck, Reference Assistants):
Local author Joanne Nelson will be gave a virtual presentational on Monday September 28th called
“Memoirs and Remembering.” Joanne teaches workshops for aspiring authors, and her presentation
explored the process of remembering as it pertains to writing your own memoirs, and included
some writing prompts and a reading from her own memoir This Is How We Leave. Our next virtual
program will be on Wednesday October 28th at 6:30PM with the Paranormal Investigators of
Milwaukee (PIM). Founded in 2007, PIM conducts investigations in private homes and businesses
that report supernatural activity. Using the scientific method and equipment they attempt to
separate the explainable from the unexplainable. To register check the library website.
The library added 5 new Book Club Kits this month. Book Club Kits contain 10 copies of a title, along
with a discussion guide, in a tote bag. They make finding titles for a book discussion easier on the
organizers, who don’t have to worry about placing multiple copies of the book on hold, or not
having enough copies of the title available in the system. New additions to this collection include:
American Dirt by Jeanine Cummins, The Guest List by Lucy Foley, and The Vanishing Half by Brit
Bennett.
Thanks to the Bridges Library System, Muskego patrons now have access to HelpNow, an online
tutoring and study tool. HelpNow offers access to live online tutors daily from 2PM-11PM, a 24/7
writing lab, test preparation, online meeting spaces, curated lessons and tutorials, and more. This
service is intended to supplement and assist students and caregivers, particularly during after school
hours or who are participating in remote learning. Anyone with a library card can access HelpNow
for free at www.bridgeslibrarysystem.org/helpnow
2. Children’s Update (from Abby Bussen, Children’s Librarian):
After our summer reading program wrapped up in August, we spent a couple weeks contemplating
adding more virtual program options to our 2 weekly live programs. We suspected that, based on
our previous views and feedback, the community would be interested in more virtual programs for
preschool and elementary-school children, but with an asynchronous delivery. After collecting
survey results, our suspicions were confirmed! Feedback gathered unanimously supported us adding
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October 2020 Director's Report
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more virtual programs, but having those virtual programs NOT be live. To fit that need, we created 4
virtual programs that debut on our YouTube channel: Preschool Power (a virtual version of our very
popular live program with a take & make element that fits the monthly theme); Books for Babies (a
short and sweet book and songs for the littlest listeners); ATLAS (a virtual version of our after-school
program with a monthly focus and take & make elements); and Read-Aloud Roundup (where we
select one author to focus on all month, then read the first 30-or-so pages of 4-5 different books by
that author and invite listeners to check out the book to finish reading the story if they liked it).
Those, along with our Stay-in Storytime and Stay-in Singalong, have been well received by the
community and we look forward to continuing them for as long as necessary. Looking forward to
November, we’ll be co-hosting a virtual paleontology program called Colossal Fossils with 3 other
area libraries. We hope to have great turn out for these super fun, informative paleontology
programs! Watch for more information about those coming out October 19!
3. Young Adult Update (from Amanda Hyland, Young Adult and Marketing Librarian):
The beginning of September brought take and makes available for teens (and adults) to pick up at
the Reference Desk. September’s craft was dot painting mandalas and October’s craft was yarn ball
pumpkins. This fall the Young Adult Librarian has begun categorizing the kids chapter books by
putting them into specific genres. She is also working on bringing back a modified monthly calendar
for November and working with one of the Reference Librarians on some upcoming collection
drives.
4. Circulation Update (from Jane Matusinec, Circulation Supervisor):
The circulation staff recently completed the shifting of the children’s picture book collection into
their “neighborhoods.” This new arrangement should make it easier for patrons to find books to
suit their children’s interests. This project has been in the works for a couple of years, so sit is very
exciting to see it completed. Our shelver, Keri, was instrumental in getting this task done. The
categories include such topics as Adventures and Tales, Animals, My Community, and Nature.
Our newly hired circulation aide, Mary, is adapting very well to her position. She began on Sept 18.
Supervisory staff is working with her to complete the library onboarding checklist.
We will be interviewing applicants soon for the open shelver position. The posting recently closed
for this position.
Circulation staff is evaluating the use of a new return bin in the book drop room. We are trying to
provide staff with a better option than the ramps that have been in use. The outside book drop is
used for all returns at this time so the quantity of books returned there has increased dramatically.
We will continue to use this new bin and evaluate the pros and cons to see if it will be a permanent
solution.
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October 2020 Director's Report
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5. Other Updates:
a. Dates of Note: Next Library Board Meeting is November 17th. Start thinking about the
December Board Meeting on December 15th? Can you attend?
b. Friends of the Library: The Friends of the Library are thinking of running a “Garden
Walk” fundraiser in June 2021. Do you know of anyone locally who has a great garden
to tour? The Friends also have an Amazon Smile account. Please help spread the word
for them!
c. Training and Evaluations: Staff have been taking classes and attending webinars on such
topics as diversity and inclusion, collection care, technology, and more. Brittany is
working on developing training for November 3rd as well as setting up a new training
and education model for 2021. Managers and Brittany have been meeting with staff to
go through mid-year (technically ¾ year) evaluations as a check in to ensure staff have
the support they need for their work and goals.
d. Jingle on Janesville: I spoke with Santa and he thought it best to sit this year out (which
was going to be my thoughts anyway). I did still express interest in being part of the
Jingle Bell scavenger hunt with the Chamber of Commerce like last year.
6. Employee Anniversaries: Keri Bongey (Shelver) 3 years, Brittany Larson (Director) 3 years
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October 2020 Director's Report
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JAN FEB MAR**APR**MAY**JUN JUL AUG SEPT OCT NOV DEC TOTAL SEPT YTD
Checkouts
2019 21,785 21,507 24,231 23,645 21,420 26,506 30,895 26,132 21,640 22,944 20,647 18,821 280,173 217,761
2020 21,884 21,299 12,709 764 4,550 13,486 17,606 17,385 16,801 126,484 126,484
% Change 0.5%(1.0%)(47.6%)(96.8%)(78.8%)(49.1%)(43.0%)(33.5%)(22.4%)(54.9%)(41.9%)
Overdrive Checkouts (E-books, E-Audio, E-Video)
2019 2,247 2,119 2,302 2,198 2,232 2,262 2,455 2,351 2,312 2,358 2,220 2,202 27,258 20,478
2020 2,500 2,432 2,651 2,956 2,946 2,966 3,371 3,317 2,968 26,107 26,107
% Change 11.3%14.8%15.2%34.5%32.0%31.1%37.3%41.1%28.4%(4.2%)27.5%
Kanopy Play Withdrawal
2019 21 29 53 41 75 54 44 62 56 59 58 53 605 435
2020 58 69 92 79 56 48 45 37 50 534 534
% Change TOTAL 176.2%137.9%73.6%92.7%(25.3%)(11.1%)2.3%(40.3%)(10.7%)(11.7%)22.8%
Kanopy Play Withdrawal Value
2019 $42 $58 $106 $82 $165 $111 $103 $145 $142 $130 $143 $121 $1,348 $954
2020 $140 $153 $214 $181 $106 $114 $114 $89 $115 $1,226 $1,226
% Change 233.3%163.8%101.9%120.7%(35.8%)2.7%10.7%(38.6%)(19.0%)(9.1%)28.5%
Self-Service Transaction Percentage of Total Circ (Self-check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts)
2019 56.4%60.6%62.5%63.0%65.6%63.3%65.1%65.2%66.6%62.9%64.0%65.3%63.4%63.2%
2020 62.1%57.8%64.7%84.1%47.6%49.2%54.9%55.7%56.1%57.5%57.5%
Curbside Pickups
42 1,335 1,425 279 207 126 3,414
Library Visits*
2019 10,151 11,418 12,525 13,775 10,701 14,463 14,851 13,447 10,803 12,373 11,118 10,601 146,224 112,133
2020 12,240 12,144 6,643 0 18 2,949 6,362 6,911 6,631 53,898 53,898
% Change 20.6%6.4%(47.0%)(100.0%)(99.8%)(79.6%)(57.2%)(48.6%)(38.6%)(63.1%)(51.9%)
Reference Transactions (DPI defined)
2019 1,182 1,123 1,067 995 1,002 1,211 1,331 1,215 1,171 1,118 987 878 13,280 10,297
2020 1,201 1,029 574 15 438 822 864 814 902 6,659 6,659
% Change 1.6%(8.4%)(46.2%)(98.5%)(56.3%)(32.1%)(35.1%)(33.0%)(23.0%)(49.9%)(35.3%)
Technical/Other Information Transactions
2019 0 576 528 427 492 3,152 4,030 1,362 481 536 450 346 12,380 11,048
2020 768 873 655 27 868 639 882 908 868 6,488 6,488
TOTAL % Change 66.6%11.9%(22.9%)(97.0%)(12.6%)(66.5%)(67.4%)(33.2%)7.1%(100.0%)(100.0%)(100.0%)(48.8%)(38.4%)
Meeting Room Use
2019 78 89 107 97 91 87 87 68 78 96 106 78 1,062 782
2020 94 97 50 0 1 24 27 37 43 373 373
% Change 20.5%9.0%(53.3%)(100.0%)(98.9%)(72.4%)(69.0%)(45.6%)(44.9%)(64.9%)(52.3%)
*Library Visits in APR'19 appear high. We worked with the gate company to check and service the gate. Counter was down Jun '19 Wk 4. JUN '19 visits for Wk 4 based on Wk 2 & 3 avg.
Monthly Statistics for Muskego Public Library 2020
**The Library was closed to the Public beginning 03/16/2020 due to the COVID-19 pandemic. At the beginning of May, we began Curbside Pickup. On 5/28, we allowed patrons to schedule
Computer Use, Faxing, Card Registration, Meeting Room 4. On 6/18, we re-opened to the public for browsing (while continuing curbsiide).
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October 2020 Director's Report
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as of 10/14/20
Expenses Related to COVID-19
Budget Category/Items Quantity Total Cost
CONFERENCES & TRAINING 6 294$
Zoom 6 294$ NOTE: We received a $147.24 LSTA Connectivity Grant to offset 3 months of Zoom
HOUSEKEEPING SUPPLIES 1,161 345$
Gloves 600 57$
Masks 154 82$
Hand Sanitizer 7 189$
Sanitizing Wipes 400 17$
LIBRARY EQUIPMENT 27 2,776$
Virtual Storytime Tech 4 96$
Sneeze Guard 8 1,272$
Miscellaneous 1 56$
Air Purifiers/Filters 14 1,352$
OFFICE SUPPLIES 13,818 5,068$
Gloves 4,300 364$
Masks 6,162 2,678$
Sleeves 100 30$
Aprons 100 24$
Vests 20 46$
Signage 12 376$
Hand Sanitizer 42 860$
Sanitizing Wipes 2,740 244$
Virtual Storytime Equipment 9 169$
Miscellaneous 283 155$
Face Shields 50 123$
PROCESSING SUPPLIES 3,600 211$
Bags 3,600 211$
Grand Total 18,612 8,695$
Muskego Public Library COVID-19 Budget Impact (Period: 3/15/20-
10/14/20)
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MUSKEGO PUBLIC LIBRARY - REVENUE OFFSET
09/30/20 YTD
YTD Actuals vs
YTD Budget ANNUAL ANNUAL
ANNUAL
PROJECTION vs
BUDGET
REVENUE YTD ACTUALS YTD BUDGET OVER/(UNDER)PROJECTION BUDGET OVER/(UNDER)COMMENTS
LIBRARY GRANT REV 1,122$ 1,167$ (45)$ 2,678$ 1,556$ 1,122$
LIBRARY - SYSTEM, ETC 60,997$ 88,338$ (27,341)$ 121,422$ 117,784$ 3,638$
LIBRARY LOST & DAMAGED 1,038$ 975$ 63$ 1,373$ 1,300$ 73$ Revenue Impacted By Closure
LIBRARY FINES 5,082$ 12,750$ (7,668)$ 6,474$ 17,000$ (10,526)$ Revenue Impacted By Closure
LIBRARY TAXABLE REVENUE 3,851$ 6,750$ (2,899)$ 5,404$ 9,000$ (3,596)$ Revenue Impacted By Closure
ROOM RENTAL 825$ 750$ 75$ 885$ 1,000$ (115)$ Revenue Impacted By Closure
LIBRARY FRIENDS REV 3,454$ 3,750$ (296)$ 5,000$ 5,000$ -$
TOTAL 76,370$ 114,480$ (38,110)$ 143,236$ 152,640$ (9,404)$
Total Revenue Impacted by Closure 10,796$ 21,225$ (10,429)$ 14,136$ 28,300$ (14,164)$ See Yellow Cells above
TOTAL REVENUE LOSS TO OFFSET (10,526)$
SAVINGS/OPPORTUNITY ANNUAL ANNUAL SAVINGS
USED TO OFFSET REVENUE LOSS YTD ACTUALS YTD BUDGET PROJECTION BUDGET OPPORTUNITY COMMENTS
GAS & ELECTRIC 40,907$ 56,250$ 58,665$ 75,000$ 16,335$ Great Room light replacement project driving savings
TOTAL OPPORTUNITY FOR SAVINGS 40,907$ #N/A 58,665$ 75,000$ 16,335$
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Background Notes for Kanopy vs Hoopla Discussion
Kanopy (available as of 2019) and Hoopla (available as a trial as of April 2020) both offer
streaming film options to library patrons with a valid library card. They both operate on a credit
per month system to help libraries control costs and provides instant access to its resources (as
opposed to being placed on a wait list). This model means you pay for what you use, but that
costs vary from month to month. Both allow you to cancel with a month’s notice. However,
there are some differences:
Kanopy only offers streaming film. Hoopla also offers music albums, digital audiobooks,
digital comics, and digital books.
Hoopla also offers a download for offline viewing option but Kanopy only streams video,
so you will always need an Internet connection to use Kanopy.
Hoopla is aimed more at popular entertainment, where Kanopy focuses more on
documentaries and independent and classic films.
Hoopla is going to be a resource that most if not all of the libraries in our system will adopt. There is
value in having similar digital resources as we share patrons amongst our member libraries. If we adopt
Hoopla we will also receive a grant from the Bridges Library System for $3,863. There is no such grant
for Kanopy and as of now we are the only library in our system that subscribes to it.
Kanopy usage between January 2020-April 2020 was on the rise overall compared to last year. However
June-August 2020 saw a decline in usage, not only compared to earlier this year but compared to
Kanopy 2019 numbers. This could be due to digital fatigue from the pandemic, nice weather from the
summer and more entertainment options available. Since Hoopla’s trial launched in April 2020 it is also
possible that interest in Hoopla diverted usage from Kanopy. It is difficult to say with so many variables.
While I will continue to watch Kanopy’s usage with interest as the weather gets colder again, it is my
recommendation that we cancel Kanopy in November, making December 2020 the last month of
payment.
The Bridges Library System will most likely be funding Hoopla for the rest of 2020 (after the trial funds
are gone) to bridge the gap between the trial ending and the 2021 budget which will transition to
individual member libraries paying for Hoopla (with the backing of the Hoopla grant from Bridges). If
usage exceeds the grant dollars the library will be responsible for the remaining costs. Additional funds
were set aside in anticipation of either maintaining Kanopy or adopting Hoopla. I believe between the
grant and these funds it will cover the costs.
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Discussion/Action: Hoopla Digital Platform vs Kanopy
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ANNUAL
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL YTD
PLAY WITHDRAWAL
KANOPY 2019 21 29 53 41 75 54 44 62 56 59 58 53 605 435
KANOPY/HOOPLA 2020 58 69 92 310 167 135 137 123 135 1226 1226
KANOPY 2020 58 69 92 79 56 48 45 37 50 534 534
HOOPLA 2020 0 0 0 231 111 87 92 86 85 692 692
% Change TOTAL 176.2%137.9%73.6%656.1%122.7%150.0%211.4%98.4%141.1%102.6%181.8%
% Change Kanopy ONLY 176.2%137.9%73.6%92.7%(25.3%)(11.1%)2.3%(40.3%)(10.7%)(11.7%)22.8%
WITHDRAWAL VALUE $
KANOPY 2019 $42 $58 $106 $82 $165 $111 $103 $145 $142 $130 $143 $121 $1,348 $954
KANOPY/HOOPLA 2020 $140 $153 $214 $450 $289 $282 $301 $283 $304 $2,416 $2,416
KANOPY 2020 $140 $153 $214 $181 $106 $114 $114 $89 $115 $1,226 $1,226
HOOPLA 2020 $0 $0 $0 $269 $183 $168 $187 $194 $189 $1,190 $1,190
% Change 233.3%163.8%101.9%449.1%75.3%154.0%192.1%95.0%113.8%79.2%153.2%
% Change Kanopy ONLY 233.3%163.8%101.9%120.7%(35.8%)2.7%10.7%(38.6%)(19.0%)(9.1%)28.5%
2020 HOOPLA CONTENT Hoopla Content % of Total
Digital Audiobook 81 54 44 42 48 50 319 319 46%
Digital Comics 2 0 0 2 4 2 10 10 1%
Digital Ebook 56 38 27 25 21 22 189 189 27%
Digital Movie 36 13 14 17 9 1 90 90 13%
Digital Music 13 1 1 5 3 2 25 25 4%
Digital Television 43 5 1 1 1 8 59 59 9%
TOTAL 0 0 0 231 111 87 92 86 85 0 0 0 692 692 100%
MUSKEGO PUBLIC LIBRARY KANOPY AND HOOPLA MONTHLY USAGE
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Discussion/Action: Hoopla Digital Platform vs Kanopy
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Background Notes for updates to the Library Trustee Bylaws
The City of Muskego’s Ordinance was recently updated by the Mayor and Council. Previously
the Ordinance stated the Mayor appoints a Council member to a term of one year. The update
was made at the October 2020 Council meeting to bring the City Ordinance in line with
Wisconsin Statute 43 with states all members of the Board shall be appointed by the Mayor for
a term of three years.
The sections of the Trustee Bylaws that reference this change have been updated and are in red.
Before you is a draft for a first read. I recommend a discussion at this meeting with a vote to update the
Bylaws at the November 2020 Library Board meeting.
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COMMON COUNCIL - CITY OF MUSKEGO
ORDINANCE #1451
AN ORDINANCE TO AMEND CHAPTER 12, SECTION 12-7.,
OF THE MUNICIPAL CODE OF THE CITY OF MUSKEGO
(Library Board)
THE COMMON COUNCIL OF THE CITY OF MUSKEGO, WISCONSIN DO ORDAIN AS
FOLLOWS:
SECTION 1: Chapter 12, Section 12-7., of the Municipal Code of the City of Muskego, is
hereby amended to read as follows:
12-7. Library Board.
A. Membership. The Library Board shall consist of nine members. A minimum of seven
members must be residents of the municipality. One member shall be a member of the
Common Council. In addition, one member must be a school district administrator or his
or her representative.
B. Appointment and terms. Appointments shall be made by the Mayor subject to
confirmation of the Common Council. The Mayor shall appoint the citizen members for
staggered three-year terms. The appointed Alderperson and school district
representative shall serve a three-year term.
C. The Library Board is governed by §§ 43.54 through 43.58, Wis. Stats.
SECTION 2: The several sections of this Ordinance are declared to be severable. If any
section or portion thereof shall be declared by a decision of a court of competent jurisdiction to
be invalid, unlawful, or unenforceable, such decision shall apply only to the specific section or
portion thereof directly specified in the decision, and not affect the validity of all other provisions,
sections, or portion thereof of the Ordinance which shall remain in full force and effect. Any
other Ordinance whose terms are in conflict with the provisions of this Ordinance is hereby
repealed as to those terms that conflict.
SECTION 3: This Ordinance shall be in full force and effect from and after its passage and
publication.
PASSED AND APPROVED THIS XXTH DAY OF OCTOBER 2020.
CITY OF MUSKEGO
_______________________________
Rick Petfalski, Mayor
ATTEST:First reading: September 22, 2020
Clerk-Treasurer
Ordinance Published:
9/2020jmb
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Ordinance #1451 - An Ordinance to Amend Chapter 12,...
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Discussion/Action: Muskego Public Library Board of...
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Muskego Public Library Board of Trustees Bylaws, Page 1 of 5
Adopted by the Board of Trustees of the Muskego Public Library on October 16, 2018.
Muskego Public Library Board of Trustees Bylaws
Article I
Identification
This organization is the Board of Trustees of the Muskego Public Library, located in Muskego Wisconsin,
established by the Wisconsin municipality of Muskego, according to the provisions of Chapter 43 of the
Wisconsin Statutes, and exercising the powers and assuming the duties granted to it under said statute.
Article II
Membership
Section 1. Number and Qualifications. The library board shall consist of nine members. A minimum of seven
members must be residents of the municipality. One member shall be a member of the Common Council. In
addition, one member must be a school district administrator or his or her representative [Municipal Code
Chapter 12, Section 12-7.,Wisconsin Statutes Section 43.54(1)].
Section 2. Appointments and Terms of Office. Appointments shall be made by the Mayor subject to
confirmation of the Common Council. The Mayor shall appoint the citizen members for staggered three- year
terms. The appointed alderperson and school district representative shall serve a one-year term The
appointed Alderperson and school district representative shall serve a three-year term [Municipal Code
Chapter 12, Section 12-7., Wisconsin Statutes Section 43.54(1)].
Section 3. Reimbursement for Expenses. No compensation shall be paid to the members of a Library
Board for their services, except as allowed by Wisconsin Statute 43.57(d).
Section 4. Meeting Attendance. Three consecutive absences by an appointed member from regularly
scheduled meetings shall operate to vacate the member’s office. An absence excused by the board
president for good cause shall not be considered an absence here under (Municipal Code Chapter 12, Section
12-9).
Article III
Officers
Section 1. The officers shall be a president, a vice president, and a treasurer, elected from among the
appointed trustees at the annual meeting of the Board. No member shall hold more than one office at a
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Muskego Public Library Board of Trustees Bylaws, Page 2 of 5
Adopted by the Board of Trustees of the Muskego Public Library on October 16, 2018.
time. Vacancies in office shall be filled by vote at the next regular meeting of the Board after the vacancy
occurs.
Section 2. A nominating committee shall be appointed by the president and shall present a slate of officers at
the annual meeting. Additional nominations may be made from the floor at that time.
Section 3. Officers shall serve a term of one year from the annual meeting at which they are elected and until
their successors are duly elected.
Section 4. The president shall preside at meetings of the Board, authorize calls for special meetings, appoint
all committees, execute all documents authorized by the Board, serve as an ex-officio voting member of all
committees except the nominating committee and generally perform all duties associated with the office of
president.
Section 5. The vice president, in the event of the absence or disability of the president, or of a vacancy in that
office, shall assume and perform the duties and functions of the president.
Section 6. The library director, or his or her designee, shall keep true and accurate minutes of all meetings of
the Board, shall issue notice of all regular and special meetings, and shall perform such other duties as are
generally associated with the office of secretary.
Section 7. The treasurer shall check over vouchers payable and report the amount of expenditures made
during the previous month.
Section 8. In the absence of all officers at a board meeting, the Library Board members present shall elect a
temporary President for that meeting.
Article IV
Meetings
Section 1. Regular Meetings. The regular meetings shall be held each month, the date and hour to be set by
the Board at its annual meeting.
Section 2. Annual Meeting. The annual meeting, which shall be for the purpose of the election of officers,
shall be held at the time of the regular meeting in May of each year.
Section 3. Agendas and Notices. Meeting agendas and notices shall indicate the time, date, and place of the
meeting and indicate all subject matters intended for consideration at the meeting. The library director, in
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Muskego Public Library Board of Trustees Bylaws, Page 3 of 5
Adopted by the Board of Trustees of the Muskego Public Library on October 16, 2018.
consultation with the President of the Library Board, shall prepare the agenda. Any board member wishing to
place an item on the agenda must notify either the Library Director or President at least three business days
prior to the meeting.
Section 4. Minutes. Minutes of all meetings shall, at a minimum, indicate board members present, all items
of business, all motions (except those that were withdrawn), and the result of all votes taken. Current board
minutes shall be posted in the library.
Section 5. Special Meetings. Special meetings may be called at the direction of the president, and shall be
called at the written request of three or more members for the transaction of business as stated in the call
for the meeting. Except in cases of emergency, at least 48 hours notice shall be given. In no case may less
than two hours notice be given.
Section 6. Quorum. A quorum for the transaction of business at any meeting shall consist of five or more
members of the Board present in person.
Section 7. Open Meetings Law Compliance. All Board meetings and all committee meetings shall be held in
compliance with Wisconsin’s open meetings law (Wisconsin Statutes Sections 19.81 to 19.98).
Section 8. Parliamentary Authority. The rules contained in Robert’s Rules of Order, latest revised edition
shall govern the parliamentary procedure of the meetings, in all cases in which they are not inconsistent with
these bylaws and any statutes applicable to this Board.
Article V
Committees
Section 1. Standing Committees. Standing committees can be appointed based on the need of the Library
and at the behest of the Board.
Section 2. Nominating Committee. (See Article III, Section 2.)
Section 3. Ad Hoc Committees. Ad hoc committees for the study of special projects shall be appointed by the
president, with the approval of the Board, to serve until the final report of the work for which they were
appointed has been filed. These committees may also include staff and public representatives, as well as
outside experts.
Section 4. No committee shall have other than advisory powers.
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Muskego Public Library Board of Trustees Bylaws, Page 4 of 5
Adopted by the Board of Trustees of the Muskego Public Library on October 16, 2018.
Article VI
Duties of the Board of Trustees
Section 1. Legal responsibility for the operation of the Muskego Public Library is vested in the Board of
Trustees. Subject to state and federal law, the Board has the power and duty to determine rules and
regulations governing library operations and services.
Section 2. The Board shall select, appoint and supervise a properly certified and competent library director,
and determine the duties and compensation of all library positions.
Section 3. The Board shall approve the budget and make sure that adequate funds are provided to finance
the approved budget.
Section 4. The Board shall have exclusive control of the expenditure of all moneys collected, donated or
appropriated for the library fund and shall audit and approve all library expenditures.
Section 5. The Board shall supervise and maintain buildings and grounds, as well as regularly review various
physical and building needs to see that they meet the requirements of the total library program.
Section 6. The Board shall study and support legislation that will bring about the greatest good to the
greatest number of library users.
Section 7. The Board shall cooperate with other public officials and boards and maintain vital public relations.
Section 8. The Board shall approve and submit the required annual report to the Division for Libraries,
Technology, and Community Learning.
Article VII
Library Director
The library director shall be appointed by the Board of Trustees and shall be accountable to the Board. The
library director shall be considered the executive officer of the library under the direction and review of the
Board, and subject to the policies established by the Board. The director shall act as technical advisor to the
Board. The director shall be invited to attend all Board meetings (but may be excused from closed sessions)
and shall have no vote.
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Discussion/Action: Muskego Public Library Board of...
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Muskego Public Library Board of Trustees Bylaws, Page 5 of 5
Adopted by the Board of Trustees of the Muskego Public Library on October 16, 2018.
Article VIII
Conflict of Interest
Section 1. Board members may not in their private capacity negotiate, bid for, or enter into a contract with
the Muskego Public Library in which they have a direct or indirect financial interest.
Section 2. A board member shall withdraw from Board discussion, deliberation, and vote on any matter in
which the Board member, an immediate family member, or an organization with which the Board member is
associated has a financial interest.
Section 3. A board member may not receive anything of value that could reasonably be expected to
influence his or her vote or other official action.
Article IX
General
Section 1. An affirmative vote of the majority of all members of the Board present at the time shall be
necessary to approve any action before the Board. The president may vote upon and may move or second a
proposal before the Board.
Section 2. Any rule or resolution of the Board, whether contained in these bylaws or otherwise, may be
suspended temporarily in connection with business at hand, but such suspension, to be valid, may be taken
only at a meeting at which two-thirds of the members of the Board are present and two-thirds of those
present so approve.
Section 3. These bylaws may be amended at any regular meeting of the Board by majority vote of all
members of the Board, provided written notice of the proposed amendment shall have been delivered to all
members at least ten days prior to the meeting at which such action is proposed to be taken.
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Discussion/Action: Muskego Public Library Board of...
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