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LANDFILL STANDING COMMITTEE Packet - 10/5/2020CITY OF MUSKEGO LANDFILL STANDING COMMITTEE AGENDA 10/05/2020 5:00 PM Muskego City Hall, Council Chambers, W182S8200 Racine Avenue, Advanced Disposal Emerald Park Landfill, LLC, W124 S10629 124th Street Muskego, WI 53150 **Please note this meeting has been MOVED to CITY HALL.** CALL TO ORDER ROLL CALL STATEMENT OF PUBLIC NOTICE APPROVAL OF MINUTES Approval of Minutes of the June 29, 2020 Meeting OPEN FORUM (Limit to 5 Minutes/Person) Opportunity for citizens to address the committee on issues relevant to the current landfill operation. COMPLIANCE OFFICER REPORT STATUS OF PROJECTS Discussion update. No formal action may be taken on any of the following: Household Hazardous Waste Clay Extraction MMSD Project Electronic Recycling Residential Drop-Off Site Well Testing for Well Water Protection Area Plan Modification Issues Property Protection/Sociological NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: CONTINUING BUSINESS Discussion update and possible action may be taken on any or all of the following:Packet Page 1 Landfill Standing Committee Agenda 2 10/5/2020 5:00:00 PM Update on Odor Complaints OTHER BUSINESS Review Payments made from Committee Funds Establish Meeeting and Annual Tour Dates for 2021 COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW CITIZEN COMMENTARY (Limited to 15 Minutes) Time for citizens to repsond to agenda items discussed at this meeting. ADJOURNMENT NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE-STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE-STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, PLEASE CALL MUSKEGO CITY HALL, (262) 679-4145. Packet Page 2 CITY OF MUSKEGO LANDFILL STANDING COMMITTEE MINUTES June 29, 2020 5:00 PM Muskego City Hall, Council Chambers, W182S8200 Racine Avenue CALL TO ORDER Chairperson Slocomb called the meeting to order at 5:06 PM. ROLL CALL Present: Analiese Smith, Roland Kieffer, Patrick Murray, Mark Slocomb, Ald. Eileen Madden, Harvey Schweitzer, Scott Kroeger, Director of Public Works and Development Absent: Michael Cowling, Greg Burmeister Guests: Jo Spear, Jr.; Jake Margelofsky and Chad Siegle, Advanced Disposal Services; Tyler Field, Tetra Tech; STATEMENT OF PUBLIC NOTICE The meeting was posted in accordance with the Wisconsin open meeting laws. APPROVAL OF MINUTES OF THE JANUARY 6, 2020 MEETING Ald. Madden made a motion to approve the minutes of the January 6, 2020 meeting, Ms. Smith seconded. Motion Passed 6 in favor. OPEN FORUM (Limit to 5 Minutes/Person) Opportunity for citizens to address the committee on issues relevant to the current landfill operation. COMPLIANCE OFFICER REPORT Mr. Spear stated he is continuing weekly audits. To date one individual has called to complain 91 times. The seep repairs have been finished. STATUS OF PROJECTS Clay Extraction Mr. Margelofsky stated only used for daily cover at this time. A relocation of the compost pile is proposed for a future date. MMSD Project Mr. Margelofsky stated recently MMSD was having issues on their end and were not able to send gases regularly. Page 1 of 3 Approval of Minutes of the June 29, 2020 Meeting Packet Page 3 Electronic Recycling Mr. Margelofsky stated pickups are weekly, occasionally bi-weekly to keep up with demand. Residential Drop-Off Site Mr. Margelofsky stated currently the site is, “as-is.” The new area is ready to go as soon as management gives the go ahead. Well Testing for Well Water Protection Area Mr. Margelofsky stated no issues at this time. Would need to contact Frank at ESC for further details. (Frank was present at the last meeting.) Plan Modification Issues Mr. Margelofsky said they are obtaining rejected “dirty” recycled glass from John’s Disposal to use for daily cover. They will also be using shredder fluff that was previously approved for additional daily cover. Property Protection/Sociological Mr. Siegle stated he was previously working with Mike Hackney on a house that was purchased back in February on Union Church Road. Household Hazardous Waste Ms. Smith stated the site was closed temporarily due to COVID-19. Costs are currently down 55%, but expect to make that up with extra staffing costs now that the site is open again. After completing the 2019 numbers, the site was over budget by $10,000. Ms. Smith also stated that the College Court, HHW site is closed. She said if the HHW collection is able to permanently move to the Landfill site, it would require a contract Amendment by the Committee. NEW BUSINESS CONTINUING BUSINESS Updates on Odor Complaints Mr. Margelofsky explained to the Committee that a drone flyover was completed for surface emissions and another flyover for the 2nd quarter. A few areas (nine total areas were over 500ppm) of concern were found, especially around the wells. Bentonite was used to help seal around the wells. The clay tends to dry out and crack over time and in heat, which in turn allows the smell to escape. Mr. Field discussed that it will take two to three months for the radio control operations to be functional between the lift station and landfill. Parts suppliers are behind due to COVID. Chairman Slocomb asked again since this is an update on odors, what else is being done? Mr. Margelofsky stated one person is strictly performing regular maintenance on the wells. Discussions have been in the works regarding new infrastructure such as new/replacement wells and a possibly new force main. Weekly meetings are held with upper management as odors are a number one priority. The system as a whole is being reevaluated to find equipment that may have been neglected. On a side note, the merger with Waste Management has been delayed until September 30, 2020. Page 2 of 3 Approval of Minutes of the June 29, 2020 Meeting Packet Page 4 OTHER BUSINESS Review Payments made from Committee Funds Confirm Next Meeting Date: October 5, 2020 at 5:00 PM The Committee would prefer to meet at the Gas Building, if possible. COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW CITIZEN COMMENTARY (Limited to 15 Minutes) Time for citizens to respond to agenda items discussed at this meeting. Mr. Schweitzer stated he was happy with the progress so far that Jake and Chad have made on the odors. ADJOURNMENT Mr. Murray made a motion to adjourn at 6:04 PM, Ald. Madden seconded. Motion Passed 6 in favor. Respectfully Submitted, Wendy Fredlund Transcribing Secretary Page 3 of 3 Approval of Minutes of the June 29, 2020 Meeting Packet Page 5 CITY OF MUSKEGO BALANCE SHEET SEPTEMBER 30, 2020 EPI STANDING COMMITTEE FUND ASSETS 207.00.00.00.1001 EQUITY IN POOLED CASH 117,775.20 TOTAL ASSETS 117,775.20 LIABILITIES AND EQUITY FUND EQUITY 207.00.00.00.3510 FUND BAL UNRESERV DESIGNATED 8,581.27 207.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT 100,688.06 REVENUE OVER EXPENDITURES - YTD 8,505.87 TOTAL FUND EQUITY 117,775.20 TOTAL LIABILITIES AND EQUITY 117,775.20 Page 1 of 3 Review Payments made from Committee Funds Packet Page 6 CITY OF MUSKEGO Detail Ledger - Landfill Committee Detail Ledger Page: 1 Period: 01/20 - 09/20 Sep 30, 2020 08:24AM Report Criteria: Actual Amounts Accounts With Balances Or Activity Summarize Payroll Detail Print Period Totals Print Grand Totals Include FUNDs: 207,213 Page and Total by FUND Include BALANCE SHEETs: None All Segments Tested for Total Breaks Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance INTEREST ON INVESTMENTS 01/01/2020 (00/20) Balance 207.01.00.00.4531 .00 01/31/2020 JE 1086 JAN INT - FUTURE PARKLAND 30.52- 01/31/2020 (01/20) Period Totals and Balance .00 *30.52- *30.52- 02/28/2019 JE 2066 FEB INT - FUTURE PARKLAND 27.77- 02/29/2020 (02/20) Period Totals and Balance .00 *27.77- *58.29- 03/31/2020 JE 3055 MAR INT - FUTURE PARKLAND 21.66- 03/31/2020 (03/20) Period Totals and Balance .00 *21.66- *79.95- 04/30/2020 JE 4139 APR INT - FUTURE PARKLAND 9.39- 04/30/2020 (04/20) Period Totals and Balance .00 *9.39- *89.34- 05/31/2020 JE 5063 MAY INT - FUTURE PARKLAND 3.81- 05/31/2020 (05/20) Period Totals and Balance .00 *3.81- *93.15- 06/30/2020 JE 6071 JUNE INT - FUTURE PARKLAND 2.58- 06/30/2020 (06/20) Period Totals and Balance .00 *2.58- *95.73- 07/31/2020 JE 7082 JULY INT - FUTURE PARKLAND 2.67- 07/31/2020 (07/20) Period Totals and Balance .00 *2.67- *98.40- 08/31/2020 JE 8087 AUG INT - FUTURE PARKLAND 2.47- 08/31/2020 (08/20) Period Totals and Balance .00 *2.47- *100.87- 09/30/2020 (09/20) Period Totals and Balance .00 *.00 *100.87- YTD Encumbrance .00 YTD Actual -100.87 Total -100.87 YTD Budget -400.00 Unearned 299.13 LANDFILL HOST FEES 01/01/2020 (00/20) Balance 207.01.00.00.4560 .00 01/29/2020 CR 1475266 STANDING COMMITTEE - ADVANCED DISPO 10,000.00- 01/31/2020 (01/20) Period Totals and Balance .00 * 10,000.00- * 10,000.00- 09/30/2020 (09/20) Period Totals and Balance .00 *.00 * 10,000.00- YTD Encumbrance .00 YTD Actual -10,000.00 Total -10,000.00 YTD Budget -10,000.00 Unearned .00 LANDFILL NEGOTIATING COMM.01/01/2020 (00/20) Balance 207.01.00.00.6055 .00 06/30/2020 AP 145 MURRAY, PATRICK 85.00 06/30/2020 AP 146 MURRAY, PATRICK 50.00 06/30/2020 AP 147 KIEFFER, ROLAND 85.00 06/30/2020 AP 148 KIEFFER, ROLAND 50.00 06/30/2020 AP 173 SLOCOMB, MARK 85.00 06/30/2020 AP 174 SLOCOMB, MARK 50.00 06/30/2020 AP 182 COWLING, MICHAEL 85.00 06/30/2020 AP 233 BURMEISTER,GREG 85.00 06/30/2020 AP 248 SCHWEITZER, HARVEY 85.00 06/30/2020 AP 249 SCHWEITZER, HARVEY 50.00 06/30/2020 AP 283 SMITH, ANALIESE 85.00 06/30/2020 AP 284 SMITH, ANALIESE 50.00 07/31/2020 (07/20) Period Totals and Balance 845.00 *.00 *845.00 09/30/2020 (09/20) Period Totals and Balance .00 *.00 *845.00 YTD Encumbrance .00 YTD Actual 845.00 Total 845.00 YTD Budget 5,000.00 Unexpended 4,155.00 Page 2 of 3 Review Payments made from Committee Funds Packet Page 7 CITY OF MUSKEGO Detail Ledger - Landfill Committee Detail Ledger Page: 2 Period: 01/20 - 09/20 Sep 30, 2020 08:24AM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance ADMINISTRATIVE CHARGES 01/01/2020 (00/20) Balance 207.01.00.00.6057 .00 06/30/2020 JE 6179 ALLOCATE AUDIT/ADMIN FEES 750.00 06/30/2020 (06/20) Period Totals and Balance 750.00 *.00 *750.00 09/30/2020 (09/20) Period Totals and Balance .00 *.00 *750.00 YTD Encumbrance .00 YTD Actual 750.00 Total 750.00 YTD Budget 1,500.00 Unexpended 750.00 Number of Transactions: 22 Number of Accounts: 4 Debit Credit Proof Total EPI STANDING COMMITTEE FUND:1,595.00 10,100.87-8,505.87- Number of Transactions: 22 Number of Accounts: 4 Debit Credit Proof Grand Totals: 1,595.00 10,100.87-8,505.87- Report Criteria: Actual Amounts Accounts With Balances Or Activity Summarize Payroll Detail Print Period Totals Print Grand Totals Include FUNDs: 207,213 Page and Total by FUND Include BALANCE SHEETs: None All Segments Tested for Total Breaks Page 3 of 3 Review Payments made from Committee Funds Packet Page 8