LIBRARY BOARD Packet - 7/21/2020CITY OF MUSKEGO
LIBRARY BOARD AGENDA
07/21/2020
5:00 PM
Library Meeting Room 4, S73 W16663 Janesville
Road
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CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
CONSENT AGENDA
1 Approval of minutes
June 16, 2020 Minutes
2 Place on file the Library Financial Reports
June 2020 Financial Reports
PRESIDENT’S REPORT
Information
DIRECTOR’S REPORT
Information
1 July 2020 Director's Report
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
1 Discussion: Library Operations Update
2 Discussion/Action: 2021 Operating Budget ApprovalPacket Page 1
3 Discussion/Action: 2021 Capital Budget Approval
4 Discussion/Action: COVID Response to Library Policies
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
NOTICE
PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality
may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at
the above-stated meeting other than the governmental body specifically referred to above in this notice.
Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and
services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100.
Packet Page 2
CITY OF MUSKEGO
LIBRARY BOARD MINUTES
06/16/2020
5:00 PM
Library Public Meeting Room 4, S73 W16663
Janesville Road
CALL TO ORDER
President Robertson called the meeting to order at 5:08 PM.
PLEDGE OF ALLEGIANCE
ROLL CALL
Present were President Robertson, Vice-President Konkel, Trustee Schroeder, Trustee Darkow,
Trustee Heinowski, Trustee Kangas, Trustee Blair and Director Larson.
Trustee Humphreys and Alderman Wolfe were excused.
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
CONSENT AGENDA
Trustee Darkow made a motion to approve the CONSENT AGENDA, Trustee Blair
seconded. Motion Passed 6 in favor.
1 Approval of minutes
May 19, 2020 Minutes
2 Place on file the Library Financial Reports
May 2020 Financial Reports
PRESIDENT’S REPORT
Information
President Robertson thanked the Director and Staff.
DIRECTOR’S REPORT
Information
1 June 2020 Director's Report
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
NEW BUSINESS Page 1 of 2
June 16, 2020 Minutes
Packet Page 3
Discussion update and possible action may be taken on any or all of the following:
1 Discussion: Update on Library Service Level 4
2 Discussion/Action: Muskego Public Library Service Program Notice
Vice-President Konkel made a motion to endorse the Muskego Public Library
Service Program Notice with the added change of “this decision will be reviewed
as circumstances change”, Trustee Schroeder seconded. Motion Passed 6 in
favor.
3 Discussion: 2021 Budget Discussion
4 Discussion/Action: appointment of Library Board Committees
Discussion made, no action voted on.
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
Trustee Darkow made a motion to adjourn, Trustee Schroeder seconded. Motion
Passed 6 in favor.
Meeting adjourned at 7:58 PM
NOTICE
PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality
may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at
the above-stated meeting other than the governmental body specifically referred to above in this notice.
Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and
services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100.
Page 2 of 2
June 16, 2020 Minutes
Packet Page 4
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1
Report dates: 6/1/2020-6/30/2020 Jul 06, 2020 02:28PM
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account =
"1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599"
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
AMAZON CAPITAL SERVICES
13VQ-6P4V-FD 1 Invoice SAFETY VESTS - COVID SUPPLIE 05/20/2020 06/09/2020 22.99 620 100.05.71.00.5701
16XG-F194-KV 1 Invoice PRINT 06/14/2020 07/14/2020 74.31 720 100.05.71.01.5711
1F1P-3QVJ-1Y 1 Invoice 500 TSHIRT BAGS 05/07/2020 06/23/2020 24.99 620 100.05.71.00.5702
1FGG-FP9X-M 1 Invoice SPRAY BOTTLES 06/02/2020 06/23/2020 62.97 620 100.05.71.00.5701
1FHX-VVX7-JX 1 Invoice PRINT 06/09/2020 07/14/2020 12.99 720 100.05.71.01.5711
1G6T-TX33-FY 1 Invoice CASE OF 1000 M GLOVES 05/09/2020 06/23/2020 60.20 620 100.05.71.00.5701
1HRP-HHY6-1 1 Invoice GLOVES - COVID 19 SUPPLIES 05/18/2020 06/09/2020 162.95 620 100.05.71.00.5701
1LRJ-4Y7L-Q 1 Invoice HAND SANITIZER - COVID 19 05/19/2020 06/09/2020 111.92 620 100.05.71.00.5701
1PX6-3DL1-DG 1 Invoice SUPPLIES 05/27/2020 07/14/2020 49.04 720 100.05.71.00.5701
1R69-413J-K7 1 Invoice SPRAY BOTTLES - COVID SUPPLI 05/27/2020 06/09/2020 22.99 620 100.05.71.00.5701
1TVX-WMVH- 1 Invoice 50 PAPER BAGS - COVID SUPPLIE 05/08/2020 06/23/2020 25.49 620 100.05.71.00.5702
1TVX-WMVH- 2 Invoice 500 FACE MASKS, 200 SM GLOVE 05/08/2020 06/23/2020 237.08 620 100.05.71.00.5701
1VVJ-Q37W-L 1 Invoice MIST SPRAYER FOR SANITIZER - 05/22/2020 06/09/2020 16.94 620 100.05.71.00.5701
1WL1-R3PH-J 1 Invoice 1000 WHITE PLASTIC BAGS 05/07/2020 06/23/2020 54.98 620 100.05.71.00.5702
Total AMAZON CAPITAL SERVICES:939.84
BAKER & TAYLOR COMPANY
0003210165 1 Invoice PRINT - CREDIT 05/15/2020 06/09/2020 7.79- 620 100.05.71.01.5711
2035250398 1 Invoice PRINT 05/20/2020 06/09/2020 183.14 620 100.05.71.01.5711
2035250399 1 Invoice PRINT 05/20/2020 06/09/2020 785.83 620 100.05.71.01.5711
2035250400 1 Invoice PRINT 05/20/2020 06/09/2020 121.17 620 100.05.71.01.5711
2035250404 1 Invoice PRINT 05/20/2020 06/09/2020 245.45 620 100.05.71.01.5711
2035250411 1 Invoice PRINT 05/20/2020 06/09/2020 217.35 620 100.05.71.01.5711
2035250414 1 Invoice PRINT 05/21/2020 06/09/2020 121.40 620 100.05.71.01.5711
2035250420 1 Invoice PRINT 05/20/2020 06/23/2020 18.14 620 100.05.71.01.5711
2035250422 1 Invoice PRINT 05/20/2020 06/09/2020 101.36 620 100.05.71.01.5711
2035250897 1 Invoice PRINT 05/21/2020 06/23/2020 337.49 620 100.05.71.01.5711
2035250951 1 Invoice PRINT 05/21/2020 06/09/2020 87.05 620 100.05.71.01.5711
2035251060 1 Invoice PRINT 05/21/2020 06/23/2020 1,878.83 620 100.05.71.01.5711
2035254834 1 Invoice PRINT 05/22/2020 06/23/2020 1,109.60 620 100.05.71.01.5711
2035266806 1 Invoice PRINT 05/29/2020 06/23/2020 3,998.59 620 100.05.71.01.5711
2035268886 1 Invoice PRINT 06/01/2020 07/14/2020 909.78 720 100.05.71.01.5711
2035276345 1 Invoice PRINT 06/04/2020 07/14/2020 1,575.78 720 100.05.71.01.5711
2035278183 1 Invoice PRINT 06/04/2020 07/14/2020 519.50 720 100.05.71.01.5711
2035289686 1 Invoice PRINT 06/10/2020 07/14/2020 941.10 720 100.05.71.01.5711
2035300385 1 Invoice PRINT 06/15/2020 07/14/2020 874.56 720 100.05.71.01.5711
2035309728 1 Invoice PRINT 06/18/2020 07/14/2020 2,296.54 720 100.05.71.01.5711
5016172219 1 Invoice PRINT 05/20/2020 06/09/2020 42.87 620 100.05.71.01.5711
5016173238 1 Invoice PRINT 05/21/2020 06/09/2020 123.62 620 100.05.71.01.5711
5016173239 1 Invoice PRINT 05/21/2020 06/09/2020 143.86 620 100.05.71.01.5711
5016173240 1 Invoice PRINT 05/21/2020 06/09/2020 80.49 620 100.05.71.01.5711
5016173241 1 Invoice PRINT 05/21/2020 06/09/2020 107.12 620 100.05.71.01.5711
5016173242 1 Invoice PRINT 05/21/2020 06/09/2020 46.77 620 100.05.71.01.5711
5016173243 1 Invoice PRINT 05/20/2020 06/09/2020 30.18 620 100.05.71.01.5711
5016173244 1 Invoice PRINT 05/20/2020 06/09/2020 30.18 620 100.05.71.01.5711
5016173245 1 Invoice PRINT 05/21/2020 06/09/2020 89.75 620 100.05.71.01.5711
5016173246 1 Invoice PRINT 05/21/2020 06/09/2020 28.61 620 100.05.71.01.5711
5016173247 1 Invoice PRINT 05/21/2020 06/09/2020 42.89 620 100.05.71.01.5711
Page 1 of 8
June 2020 Financial Reports
Packet Page 5
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2
Report dates: 6/1/2020-6/30/2020 Jul 06, 2020 02:28PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
5016173248 1 Invoice PRINT 05/21/2020 06/09/2020 160.31 620 100.05.71.01.5711
5016173250 1 Invoice PRINT 05/21/2020 06/09/2020 81.17 620 100.05.71.01.5711
5016182347 1 Invoice PRINT 05/27/2020 06/23/2020 85.62 620 100.05.71.01.5711
5016210629 1 Invoice PRINT 06/10/2020 07/14/2020 173.30 720 100.05.71.01.5711
Total BAKER & TAYLOR COMPANY:17,581.61
BAKER & TAYLOR ENTERTAINMENT
H44904880 1 Invoice AV 05/20/2020 06/09/2020 92.12 620 100.05.71.02.5711
H44984000 1 Invoice AV 05/20/2020 06/09/2020 46.78 620 100.05.71.02.5711
H45884610 1 Invoice AV 05/20/2020 06/09/2020 11.98 620 100.05.71.02.5711
H45886600 1 Invoice AV 05/20/2020 06/09/2020 11.88 620 100.05.71.02.5711
H47130970 1 Invoice AV 05/26/2020 06/23/2020 190.55 620 100.05.71.02.5711
H47131230 1 Invoice AV 05/26/2020 06/23/2020 320.20 620 100.05.71.02.5711
H47145480 1 Invoice AV 05/27/2020 06/23/2020 10.18 620 100.05.71.02.5711
H47161790 1 Invoice AV 05/27/2020 06/23/2020 12.73 620 100.05.71.02.5711
H47187720 1 Invoice AV 05/28/2020 06/23/2020 14.36 620 100.05.71.02.5711
H47330020 1 Invoice AV 06/01/2020 07/14/2020 12.74 720 100.05.71.02.5711
H47371930 1 Invoice AV 06/02/2020 07/14/2020 21.59 720 100.05.71.02.5711
H47372700 1 Invoice AV 06/02/2020 07/14/2020 18.71 720 100.05.71.02.5711
H47376580 1 Invoice AV 06/02/2020 07/14/2020 11.88 720 100.05.71.02.5711
H47506870 1 Invoice AV 06/05/2020 07/14/2020 564.19 720 100.05.71.02.5711
H47662450 1 Invoice AV 06/09/2020 07/14/2020 41.74 720 100.05.71.02.5711
H47875980 1 Invoice AV 06/16/2020 07/14/2020 21.56 720 100.05.71.02.5711
H47876180 1 Invoice AV 06/16/2020 07/14/2020 14.39 720 100.05.71.02.5711
H47914100 1 Invoice AV 06/17/2020 07/14/2020 17.99 720 100.05.71.02.5711
T23977280 1 Invoice AV 06/06/2020 06/23/2020 43.18 620 100.05.71.02.5711
Total BAKER & TAYLOR ENTERTAINMENT:1,478.75
CARDMEMBER SERVICE (ELAN)
3469/062320 1 Invoice SAFETY SHIELDS - COVID 05/28/2020 06/23/2020 1,272.00 620 100.05.71.00.5401
3469/062320 2 Invoice MAY20 ZOOM PRO & WEBINAR -C 05/28/2020 06/23/2020 49.08 620 100.05.71.00.5303
3469/062320 3 Invoice 5 STEEL POLES AND BOLTS FOR 05/28/2020 06/23/2020 154.46 620 100.05.71.00.5701
3905/062320 1 Invoice GIFT CARD FOR NATIONAL LIBRA 05/28/2020 06/23/2020 54.95 620 100.05.71.00.6062
4273/062320 1 Invoice 12" GRATE 05/28/2020 06/23/2020 14.54 620 100.05.71.00.5415
Total CARDMEMBER SERVICE (ELAN):1,545.03
EAGLE PARK BREWING COMPANY
3731 1 Invoice 7 GALLONS HAND SANITIZER - C 05/11/2020 06/09/2020 189.00 620 100.05.71.00.5701
Total EAGLE PARK BREWING COMPANY:189.00
ELLIOTT'S ACE HARDWARE
601005/062320 1 Invoice LIBRARY MAINT 05/31/2020 06/23/2020 11.68 620 100.05.71.00.5415
Total ELLIOTT'S ACE HARDWARE:11.68
FINDAWAY WORLD LLC
319955 1 Invoice AV 05/26/2020 06/09/2020 427.93 620 100.05.71.02.5711
Total FINDAWAY WORLD LLC:427.93
GRAINGER
9509285186 1 Invoice WIRE FOR LIGHTING 04/20/2020 06/23/2020 58.70 620 100.05.71.00.5415
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June 2020 Financial Reports
Packet Page 6
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3
Report dates: 6/1/2020-6/30/2020 Jul 06, 2020 02:28PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
Total GRAINGER :58.70
IMPACT ACQUISTIONS LLC
1807763 1 Invoice PUBLIC MFD 06/01/20-08/31/20 06/05/2020 06/23/2020 328.00 620 100.05.71.00.5401
Total IMPACT ACQUISTIONS LLC:328.00
JANI-KING INC- MILW REGION
MIL06200114 3 Invoice MONTHLY CLEANING FEE - LIBRA 06/01/2020 06/09/2020 3,125.00 620 100.05.71.00.5835
MIL07200123 3 Invoice MONTHLY CLEANING - LIBRARY 07/01/2020 07/14/2020 3,125.00 720 100.05.71.00.5835
Total JANI-KING INC- MILW REGION:6,250.00
JM BRENNAN, INC.
SALES000118 1 Invoice HVAC PREVENTATIVE MAINTENA 04/30/2020 06/23/2020 1,965.00 620 100.05.71.00.5415
SALES000118 1 Invoice REPAIR COND 1 LEAK 05/19/2020 06/23/2020 7,999.36 620 100.05.71.00.5415
Total JM BRENNAN, INC.:9,964.36
KUJAWA ENTERPRISES INC.
132940 1 Invoice JUN20 PLANT MAINT 06/04/2020 06/23/2020 61.00 620 100.05.71.00.5415
Total KUJAWA ENTERPRISES INC.:61.00
MICROMARKETING LLC
809417 1 Invoice AV 04/30/2020 06/09/2020 50.99 620 100.05.71.02.5711
809542 1 Invoice AV 04/30/2020 06/09/2020 114.97 620 100.05.71.02.5711
810637 1 Invoice AV 05/16/2020 06/23/2020 171.48 620 100.05.71.02.5711
811156 1 Invoice AV 05/22/2020 06/23/2020 89.99 620 100.05.71.02.5711
811639 1 Invoice AV 05/29/2020 06/23/2020 29.99 620 100.05.71.02.5711
812327 1 Invoice AV 06/05/2020 07/14/2020 146.96 720 100.05.71.02.5711
Total MICROMARKETING LLC:604.38
SAFEWAY PEST MANAGEMENT INC.
635221 1 Invoice MAY20 PEST CONTROL 05/18/2020 06/09/2020 35.00 620 100.05.71.00.5415
Total SAFEWAY PEST MANAGEMENT INC.:35.00
TIAA COMMERCIAL FINANCE, INC.
7277154 1 Invoice 07/01/20-07/31/20 STAFF PRINTER 06/10/2020 06/23/2020 336.55 620 100.05.71.00.5401
Total TIAA COMMERCIAL FINANCE, INC.:336.55
TIME WARNER CABLE
063003301/062 1 Invoice 05/29/20-06/28/20 BUSINESS INTE 05/30/2020 06/23/2020 99.98 620 100.05.71.00.5505
Total TIME WARNER CABLE:99.98
U.S. CELLULAR
0376157909 6 Invoice MONTHLY CHARGE- LIBRARY 05/28/2020 06/23/2020 20.00 620 100.05.71.00.5602
Total U.S. CELLULAR:20.00
USA FIRE PROTECTION
1046-F034991 1 Invoice DRY SPRINKLER SYSTEM REPAIR 06/11/2020 06/23/2020 2,725.00 620 100.05.71.00.5415
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June 2020 Financial Reports
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CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 4
Report dates: 6/1/2020-6/30/2020 Jul 06, 2020 02:28PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
Total USA FIRE PROTECTION:2,725.00
WE ENERGIES
5499-564-961/ 1 Invoice LIBRARY 06/02/2020 06/23/2020 4,712.11 620 100.05.71.00.5910
Total WE ENERGIES:4,712.11
WISCONSIN LIBRARY ASSOCIATION
8940 1 Invoice BRITTANY WLA MEMBERSHIP TH 01/20/2020 06/23/2020 260.89 620 100.05.71.00.5305
Total WISCONSIN LIBRARY ASSOCIATION:260.89
Grand Totals: 47,629.81
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account =
"1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599"
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June 2020 Financial Reports
Packet Page 8
CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1
Period: 06/20 Jul 06, 2020 03:13PM
2020-20 2020-20 2020-20 2020-20 % Actual Over /
Adopted Amended YTD Current Month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.5101 SALARY & WAGES 663,692.43 663,692.43 311,518.62 50,748.30 46.94% 352,173.81-
100.05.71.00.5102 OVERTIME 2,000.00 2,000.00 .00 .00 .00 2,000.00-
100.05.71.00.5201 FICA 52,394.27 52,394.27 23,678.30 3,831.96 45.19% 28,715.97-
100.05.71.00.5202 PENSION 39,635.32 39,635.32 18,567.29 3,023.56 46.85% 21,068.03-
100.05.71.00.5203 HEALTH 108,019.98 108,019.98 55,334.42 8,764.07 51.23% 52,685.56-
100.05.71.00.5204 LIFE 1,219.82 1,219.82 555.60 92.60 45.55% 664.22-
100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00
100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 19,200.00 19,200.00 9,600.00 1,600.00 50.00% 9,600.00-
100.05.71.00.5302 MILEAGE 2,000.00 2,000.00 273.86 .00 13.69% 1,726.14-
100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 130.96 49.08 3.74% 3,369.04-
100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 665.89 260.89 51.22% 634.11-
100.05.71.00.5401 LIBRARY EQUIPMENT 19,900.00 19,900.00 9,920.37 1,936.55 49.85% 9,979.63-
100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 36,700.00 36,700.00 29,150.35 12,870.28 79.43% 7,549.65-
100.05.71.00.5505 COMPUTER CHARGES 40,325.00 40,325.00 24,149.78 99.98 59.89% 16,175.22-
100.05.71.00.5602 TELEPHONE 720.00 720.00 130.00 20.00 18.06% 590.00-
100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 8,000.00 8,000.00 3,251.74 1,041.50 40.65% 4,748.26-
100.05.71.00.5702 PROCESSING SUPPLIES 17,500.00 17,500.00 1,729.91 105.46 9.89% 15,770.09-
100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,800.00 3,800.00 586.30 .00 15.43% 3,213.70-
100.05.71.00.5740 LIBRARY GRANT EXPENSE 1,556.00 1,556.00 .00 .00 .00 1,556.00-
100.05.71.00.5752 LIBRARY FRIENDS EXPENSE 5,000.00 5,000.00 1,774.06 .00 35.48% 3,225.94-
100.05.71.00.5774 LIBRARY REPLACEMENT 1,300.00 1,300.00 121.50 .00 9.35% 1,178.50-
100.05.71.00.5835 HOUSEKEEPING SERVICES 38,000.00 38,000.00 18,750.00 3,125.00 49.34% 19,250.00-
100.05.71.00.5910 GAS & ELECTRIC 75,000.00 75,000.00 24,264.53 4,712.11 32.35% 50,735.47-
100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 1,089.05 .00 43.56% 1,410.95-
100.05.71.00.6062 PROGRAMMING 7,000.00 7,000.00 1,093.80 54.95 15.63% 5,906.20-
100.05.71.01.5711 PRINT MATERIALS 115,000.00 115,000.00 39,885.99 10,291.05 34.68% 75,114.01-
100.05.71.01.5713 PRINT MATERIALS - ADULT .00 .00 .00 .00 .00 .00
100.05.71.02.5711 AUDIO VISUAL MATERIALS 50,000.00 50,000.00 12,046.81 1,639.31 24.09% 37,953.19-
100.05.71.03.5711 ELECTRONIC MATERIALS 18,375.00 18,375.00 15,154.17 .00 82.47% 3,220.83-
100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V..00 .00 .00 .00 .00 .00
100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00
100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00
100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00
100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00
100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00
100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00
100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00
100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00
100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00
Total LIBRARY DEPARTMENT:1,333,637.82 1,333,637.82 603,423.30 104,266.65 45.25% 730,214.52-
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June 2020 Financial Reports
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CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1
Period: 06/20 Jul 06, 2020 03:49PM
2020-20 2020-20 2020-20 2020-20 % Actual Over /
Adopted Amended YTD Current month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.4140 LIBRARY GRANTS REVENUE 1,556.00 1,556.00 975.00 975.00 62.66% 581.00-
100.05.71.00.4150 LIBRARY - SYSTEM, ETC 117,784.00 117,784.00 60,997.00 .00 51.79% 56,787.00-
100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,300.00 1,300.00 483.44 39.69 37.19% 816.56-
100.05.71.00.4313 LIBRARY FINES 17,000.00 17,000.00 3,402.79 117.93 20.02% 13,597.21-
100.05.71.00.4314 LIBRARY TAXABLE REVENUE 9,000.00 9,000.00 2,200.77 474.50 24.45% 6,799.23-
100.05.71.00.4542 LIBRARY PHONE USE .00 .00 .00 .00 .00 .00
100.05.71.00.4544 ROOM RENTAL 1,000.00 1,000.00 400.00 200.00 40.00% 600.00-
100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 .00 .00 .00 .00 .00
100.05.71.00.4552 LIBRARY FRIENDS REVENUE 5,000.00 5,000.00 883.89 .00 17.68% 4,116.11-
Total LIBRARY DEPARTMENT:152,640.00 152,640.00 69,342.89 1,807.12 45.43% 83,297.11-
Page 6 of 8
June 2020 Financial Reports
Packet Page 10
CITY OF MUSKEGO
BALANCE SHEET
JUNE 30, 2020
LIBRARY EXPANSION TRUST FUND
ASSETS
502.00.00.00.1001 EQUITY IN POOLED CASH ( 32,897.00)
502.00.00.00.1011 CASH IN BANK- LIBRARY-1B 12,939.29
502.00.00.00.1105 LIBRARY INVESTMENTS 45,765.45
TOTAL ASSETS 25,807.74
LIABILITIES AND EQUITY
FUND EQUITY
502.00.00.00.3501 FUND BALANCE-RESERVED 61,692.95
502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 36,083.77)
REVENUE OVER EXPENDITURES - YTD 198.56
TOTAL FUND EQUITY 25,807.74
TOTAL LIABILITIES AND EQUITY 25,807.74
Page 7 of 8
June 2020 Financial Reports
Packet Page 11
CITY OF MUSKEGO
BALANCE SHEET
JUNE 30, 2020
FEDERATED LIBRARY SYSTEM FUND
ASSETS
503.00.00.00.1001 EQUITY IN POOLED CASH 37,034.81
TOTAL ASSETS 37,034.81
LIABILITIES AND EQUITY
FUND EQUITY
503.00.00.00.3510 FUND BALANCE-RESERVED 14,784.97
503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT 21,250.63
REVENUE OVER EXPENDITURES - YTD 999.21
TOTAL FUND EQUITY 37,034.81
TOTAL LIABILITIES AND EQUITY 37,034.81
Page 8 of 8
June 2020 Financial Reports
Packet Page 12
Director’s Report
July 21st, 2020
1. Reference Update (from Elke Saylor - Head of Reference, Samantha Quail - Adult Services
Librarian):
All the librarians have been super busy catching up with ordering, receiving and cataloging all the
materials that were released in March through June when we were working from home and/or
focused solely on curbside services. We feel like we are finally getting on track to tackle collection
development one month at a time again.
Summer tends to be a slower programming month for adults and this year of course the offerings
are even slimmer. The virtual Summer Reading Program, however, has 261 registered adults which
is impressive! We also offered one virtual program (“Bizarre Wisconsin,” by Chad Lewis) using Zoom.
We promoted this presentation specifically to Tudor Oaks, as they have the capacity to stream via
Zoom within their assisted living facility. We are still waiting to hear from them how many residents
tuned in, but we had 16 patrons watch the Zoom presentation and quite a few more who watched
at least part of it on Facebook. At this time, Samantha and Elke are reaching out to presenters we
have booked for the fall to discuss their availability/willingness to offer in-person or virtual
programs. Jolyn meanwhile has turned her Crafternoons into a Make and Take craft kit. For this
month it is a beaded leather plant hanger, an example of which id hanging at the Reference Desk.
2. Children’s Update (from Abby Bussen, Children’s Librarian)
We successfully launched our Summer Reading Program in the virtual platform, Beanstack. 587
children are signed up! Promotional videos in the leadup to the launch were posted on YouTube and
Facebook and were shared in the schools. Though we have not seen quite the number of registrants
as usual, we're happy to be able to offer this critical service, especially after a school year that ended
so oddly. Reading during the summer is going to play a huge role in school readiness for the fall,
however the 2020-2021 school year ends up looking.
We continue our virtual storytime programming and have added in virtual performers in place of our
usual Tuesday performances. We've hosted a magician, a live animal show, an improv comedy act,
and a local hip-hop artist all online via livestreaming on our Facebook page.
Looking to July, we'll continue to host these virtual programs and are analyzing adding grab & go
options to enhance virtual storytimes and virtual programs in the fall.
3. Young Adult Update (from Amanda Hyland, Young Adult and Marketing Librarian)
The Young Adult and Marketing Librarian started working from the library on June 1. Since
returning she has been busy ordering and cataloging books and catching up on tasks that could not
Page 1 of 3
July 2020 Director's Report
Packet Page 13
be completed from home. A great deal of time has been devoted to getting a detailed budget for it
the Teen Area Redesign Project. Other than that, on June 15, the Library launched its’ Virtual Teen
Summer Reading Program. Since then 63 teens have signed up for the program and have read a
total of 17,467 minutes.
4. Circulation Update (from Jane Matusinec, Circulation Supervisor)
We continue to see large numbers of items being returned. Almost 1000 items retrieved from the
bookdrop room throughout the day on Monday, 7/13. We are still missing almost 300 items from
patrons with due dates of June 1. Jane has been sending out emails and making phone calls to these
patrons. Some report not knowing how to return items or did not realize that we have been open.
Overdue notices and due date notifications have been going out once again. Jane and Brittany will
evaluate the number of items still out on July 27 and decide if it is time to send out bills.
5. Other Updates:
a. Dates of Note: Next Library Board Meeting is August 18th.
6. Employee Anniversaries: Debbie Mortenson (Library Aide), 13 years
Page 2 of 3
July 2020 Director's Report
Packet Page 14
JAN FEB MAR**APR**MAY**JUN JUL AUG SEPT OCT NOV DEC TOTAL JUN YTD
Checkouts
2019 21,785 21,507 24,231 23,645 21,420 26,506 30,895 26,132 21,640 22,944 20,647 18,821 280,173 139,094
2020 21,884 21,299 12,709 764 4,550 13,486 74,692 74,692
% Change 0.5%(1.0%)(47.6%)(96.8%)(78.8%)(49.1%)(73.3%)(46.3%)
Overdrive Checkouts (E-books, E-Audio, E-Video)
2019 2,247 2,119 2,302 2,198 2,232 2,262 2,455 2,351 2,312 2,358 2,220 2,202 27,258 13,360
2020 2,500 2,432 2,651 2,956 2,946 2,966 16,451 16,451
% Change 11.3%14.8%15.2%34.5%32.0%31.1%(39.6%)23.1%
Kanopy Play Withdrawal
2019 21 29 53 41 75 54 44 62 56 59 58 53 605 273
2020 58 69 92 79 56 48 402 402
% Change TOTAL 176.2%137.9%73.6%92.7%(25.3%)(11.1%)(33.6%)47.3%
Kanopy Play Withdrawal Value
2019 $42 $58 $106 $82 $165 $111 $103 $145 $142 $130 $143 $121 $1,348 $564
2020 $140 $153 $214 $181 $106 $114 $908 $908
% Change 233.3%163.8%101.9%120.7%(35.8%)2.7%(32.6%)61.0%
Self-Service Transaction Percentage of Total Circ (Self-check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts)
2019 56.4%60.6%62.5%63.0%65.6%63.3%65.1%65.2%66.6%62.9%64.0%65.3%63.4%61.9%
2020 62.1%57.8%64.7%84.1%47.6%49.2%58.8%58.8%
Curbside Pickups
42 1,335 1,425 2,802
Library Visits*
2019 10,151 11,418 12,525 13,775 10,701 14,463 14,851 13,447 10,803 12,373 11,118 10,601 146,224 73,033
2020 12,240 12,144 6,643 0 18 2,949 33,994 33,994
% Change 20.6%6.4%(47.0%)(100.0%)(99.8%)(79.6%)(76.8%)(53.5%)
Reference Transactions (DPI defined)
2019 1,182 1,123 1,067 995 1,002 1,211 1,331 1,215 1,171 1,118 987 878 13,280 6,580
2020 1,201 1,029 574 15 438 822 4,079 4,079
% Change 1.6%(8.4%)(46.2%)(98.5%)(56.3%)(32.1%)(69.3%)(38.0%)
Technical/Other Information Transactions
2019 0 576 528 427 492 3,152 4,030 1,362 481 536 450 346 12,380 5,175
2020 768 873 655 27 868 639 3,830 3,830
TOTAL % Change 66.6%11.9%(22.9%)(97.0%)(12.6%)(66.5%)(100.0%)(100.0%)(100.0%)(100.0%)(100.0%)(100.0%)(69.2%)(32.7%)
Meeting Room Use
2019 78 89 107 97 91 87 87 68 78 96 106 78 1,062 549
2020 94 97 50 0 1 24 266 266
% Change 20.5%9.0%(53.3%)(100.0%)(98.9%)(72.4%)(75.0%)(51.5%)
*Library Visits in APR'19 appear high. We worked with the gate company to check and service the gate. Counter was down Jun '19 Wk 4. JUN '19 visits for Wk 4 based on Wk 2 & 3 avg.
-
Monthly Statistics for Muskego Public Library 2020
**The Library was closed to the Public beginning 03/16/2020 due to the COVID-19 pandemic. At the beginning of May, we began Curbside Pickup. On 5/28, we allowed patrons to schedule
Computer Use, Faxing, Card Registration, Meeting Room 4.
Page 3 of 3
July 2020 Director's Report
Packet Page 15
Expenses Related to COVID-19
Budget Category/Items Quantity Total Cost
CONFERENCES & TRAINING 4 196$
Zoom 4 196$
LIBRARY EQUIPMENT 12 1,368$
Virtual Storytime Tech 4 96$
Sneeze Guard 8 1,272$
OFFICE SUPPLIES 13,646 4,914$
Gloves 4,300 364$
Masks 6,100 2,619$
Sleeves 100 30$
Aprons 100 24$
Vests 20 46$
Signage 11 319$
Hand Sanitizer 42 860$
Sanitizing Wipes 2,740 244$
Virtual Storytime Equipment 9 169$
Miscellaneous 174 116$
Face Shields 50 123$
PROCESSING SUPPLIES 3,600 211$
Bags 3,600 211$
Grand Total 17,262 6,689$
Muskego Public Library COVID-19 Budget Impact (Period: March 15-July 16)
Page 1 of 3
Discussion: Library Operations Update
Packet Page 16
MUSKEGO PUBLIC LIBRARY - REVENUE OFFSET
ACTUALS THROUGH JUN 2020
Actuals vs Budget
REVENUE YTD ACTUALS PROJECTED YTD BUDGET INC/(DEC)COMMENTS
LIBRARY GRANT REV 975$ 778$ 197$
LIBRARY - SYSTEM, ETC 60,997$ 58,892$ 2,105$
LIBRARY LOST & DAMAGED 483$ 650$ (167)$ Revenue Impacted By Closure
LIBRARY FINES 3,403$ 8,500$ (5,097)$ Revenue Impacted By Closure
LIBRARY TAXABLE REVENUE 2,201$ 4,500$ (2,299)$ Revenue Impacted By Closure
ROOM RENTAL 400$ 500$ (100)$ Revenue Impacted By Closure
LIBRARY FRIENDS REV 884$ 2,500$ (1,616)$
TOTAL 69,343$ 76,320$ (6,977)$
Total Revenue Impacted by Closure 6,487$ 14,150$ (7,663)$ See Yellow Cells above
Plus addtl LIBRARY - SYSTEM, ETC revenue 3,638$ 3,638$ Actuals from system/other county reimbursement will be > than budget
TOTAL REVENUE LOSS TO OFFSET (4,025)$
SAVINGS/OPPORTUNITY PROJECTION ANNUAL
USED TO OFFSET REVENUE LOSS YTD ACTUALS (CAP SPEND)BUDGET OPPORTUNITY COMMENTS
AUDIO VISUAL MATERIALS 12,047$ 43,050$ 50,000$ 6,950$
MILEAGE 274$ 2,000$ 2,000$ -$
CONFERENCES & TRAINING 131$ 3,500$ 3,500$ -$
ELECTRONIC MATERIALS 15,154$ 16,611$ 18,375$ 1,764$ Typically earmarked for nooks, but could be used to cover revenue loss
PROGRAMMING 1,094$ 7,000$ 7,000$ -$
PRINT MATERIALS 39,886$ 115,000$ 115,000$ -$ Check in with the Librarians in October
PROCESSING SUPPLIES 1,730$ 17,500$ 17,500$ -$
-$
TOTAL OPPORTUNITY FOR SAVINGS 70,316$ 204,661$ 213,375$ 8,714$
Page 2 of 3
Discussion: Library Operations Update
Packet Page 17
ANNUAL
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL YTD
PLAY WITHDRAWAL
KANOPY 2019 21 29 53 41 75 54 44 62 56 59 58 53 605 273
KANOPY/HOOPLA 2020 58 69 92 310 167 135 831 831
KANOPY 2020 58 69 92 79 56 48 402 402
HOOPLA 2020 0 0 0 231 111 87 429 429
% Change TOTAL 176.2%137.9%73.6%656.1%122.7%150.0%37.4%204.4%
% Change Kanopy ONLY 176.2%137.9%73.6%92.7%(25.3%)(11.1%)(33.6%)47.3%
WITHDRAWAL VALUE $
KANOPY 2019 $42 $58 $106 $82 $165 $111 $103 $145 $142 $130 $143 $121 $1,348 $564
KANOPY/HOOPLA 2020 $140 $153 $214 $450 $289 $282 $1,528 $1,528
KANOPY 2020 $140 $153 $214 $181 $106 $114 $908 $908
HOOPLA 2020 $0 $0 $0 $269 $183 $168 $620 $620
% Change 233.3%163.8%101.9%449.1%75.3%154.0%13.4%171.0%
% Change Kanopy ONLY 233.3%163.8%101.9%120.7%(35.8%)2.7%(32.6%)61.0%
2020 HOOPLA CONTENT Hoopla Content % of Total
Digital Audiobook 81 54 44 179 179 42%
Digital Comics 2 0 0 2 2 0%
Digital Ebook 56 38 27 121 121 28%
Digital Movie 36 13 14 63 63 15%
Digital Music 13 1 1 15 15 3%
Digital Television 43 5 1 49 49 11%
TOTAL 0 0 0 231 111 87 0 0 0 0 0 0 429 429 100%
MUSKEGO PUBLIC LIBRARY KANOPY AND HOOPLA MONTHLY USAGE
Page 3 of 3
Discussion: Library Operations Update
Packet Page 18
as of 03.06.20
2019
ACTUAL BUDGET BUDGET
% 2021 BUDGET
to 2020 BUDGET
Over/(Under)
2020 BUDGET 2021 COMMENTS
100.05.71.00.5101 SALARY & WAGES 629,314 663,692 663,692 100%-
We may need to increase depending on how we plan the logistics/what method we use for the
carpeting project and for RFID in 2022.
100.05.71.00.5102 SALARY & WAGES - OVERTIME 1,391 2,000 2,000 100%-
100.05.71.00.5201 FICA 48,325 52,394 52,394 100%-
100.05.71.00.5202 PENSION 36,490 39,635 39,635 100%-
100.05.71.00.5203 HEALTH INSURANCE 106,881 108,020 108,020 100%-
100.05.71.00.5204 LIFE INSURANCE 1,196 1,220 1,220 100%-
100.05.71.00.5205 FSA FEE EXPENSE - - - -
100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 19,200 19,200 19,200 100%-
100.05.71.01.5711 PRINT MATERIALS 119,528 115,000 115,000 100%-
100.05.71.02.5711 AUDIO VISUAL MATERIALS 42,286 50,000 43,400 87%(6,600)
$5,000 moved to Electronic Materials for Hoopla, $500 moved to Programming, $1100 moved
Library Equipment.
100.05.71.03.5711 ELECTRONIC MATERIALS 17,087 18,375 21,819 119%3,444 Increase in electronic materials will cover Hoopla. Database costs less due to Bridges subsidy.
100.05.71.00.5774 LIBRARY REPLACEMENT 690 1,300 1,300 100%-
100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 47,719 36,700 36,700 100%-
100.05.71.00.5602 TELEPHONE 150 720 720 100%-
100.05.71.00.5703 HOUSEKEEPING SUPPLIES 2,688 3,800 3,800 100%-
100.05.71.00.5835 HOUSEKEEPING SERVICES 35,792 38,000 44,760 118%6,760 Increase due to addition of every Friday cleaning +$6,760.
100.05.71.00.5910 GAS & ELECTRIC 71,572 75,000 75,000 100%-
100.05.71.00.5915 SEWER & WATER 1,703 2,500 2,500 100%-
100.05.71.00.5302 MILEAGE 1,097 2,000 2,000 100%-
100.05.71.00.5303 CONFERENCES & TRAINING 3,446 3,500 3,500 100%-
100.05.71.00.5305 DUES & MEMBERSHIPS 1,057 1,300 1,300 100%-
100.05.71.00.5401 LIBRARY EQUIPMENT 22,202 19,900 21,000 106%1,100
$1100 increase from AV excess. This could cover equipment prep for RFID and 3D printing
materials for programs.
100.05.71.00.5505 COMPUTER CHARGES/LIBRARY 37,372 40,325 38,300 95%(2,025) Reduction in web page maintenance costs.
100.05.71.00.5701 OFFICE SUPPLIES 7,454 8,000 8,000 100%- If we continue to purchase face masks, hand sanitizer, etc, do we need to increase this account?
100.05.71.00.5702 PROCESSING SUPPLIES 12,630 17,500 17,500 100%-
100.05.71.00.5740 LIBRARY GRANT EXP 1,549 1,556 3,863 248%2,307 Bridges Hoopla grant
100.05.71.00.5752 LIBRARY FRIENDS EXP 6,139 5,000 5,000 100%-
100.05.71.00.6062 PROGRAMMING 5,935 7,000 7,500 107%500 $500 increase from AV excess to cover anticipated loss of Friends fundraising revenue.
EXPENDITURE TOTAL 1,280,891 1,333,638 1,339,124 100%5,486
100.05.71.00.4140 LIBRARY GRANT REV 1,549 1,556 3,863 248%2,307 Bridges Hoopla grant. Innovation grant canceled in favor of subsidized database costs.
100.05.71.00.4150 LIBRARY - SYSTEM, ETC 118,193 117,784 133,957 114%16,173 Increase to $133,957 for Waukesha County Tax Funds Dist, Lakeshores Lib System, Jeff + Dod Rei
100.05.71.00.4274 LIBRARY LOST & DAMAGED 1,951 1,300 1,300 100%-
100.05.71.00.4313 LIBRARY FINES 13,798 17,000 17,000 100%-
100.05.71.00.4314 LIBRARY TAXABLE REVENUE 8,072 9,000 9,000 100%-
100.05.71.00.4544 ROOM RENTAL 2,594 1,000 1,000 100%-
100.05.71.00.4552 LIBRARY FRIENDS REV 6,904 5,000 5,000 100%-
REVENUE TOTAL 153,060 152,640 171,120 112%18,480
NET CITY SUPPORT FOR LIBRARY 1,127,831 1,180,998 1,168,004 (12,994)
3%-1%
Category Summaries
SALARIES TOTAL 630,706 665,692 665,692 100%0
BENEFITS TOTAL 212,092 220,469 220,469 100%0
SALARIES & BENEFITS 842,797 886,162 886,162 100%0
MATERIALS TOTAL 179,590 184,675 181,519 98%(3,156)
BUILDING & UTILITIES TOTAL 159,624 156,720 163,480 104%6,760
MISCELLANEOUS 98,880 106,081 107,963 102%1,882
------------------------------------------
TOTAL 1,280,891 1,333,638 1,339,124 100%5,486
2020
HR will calculate the wage/benefits to support the current staff levels.
2021
Draft as of 07.16.20 - Updated with Bridges Info
T:\Departments\Library\Admin Services\2021 Budget\Operating\Budget Planning\2021 Operating Budget - DraftPage 1 of 1
Discussion/Action: 2021 Operating Budget Approval
Packet Page 19
LIBRARY - 5 YR PROPOSED CAPITAL PLAN
as of 07/16/20
2021-2025
Expenditure Schedule - PROPOSED
Project Name Account #TOTAL 2021 2022 2023 2024 2025
Carpeting/Flooring 410.08.90.71.6507 $124,931 $118,363 $6,568 $0 $0 $0
Public Furniture 410.08.90.71.6511 $78,490 $16,000 $16,000 $46,490 $0 $0
Young Adult Area Redesign 410.08.90.71.6513 $56,000 $56,000 $0 $0 $0 $0
RFID 410.08.90.71.6514 $90,000 $0 $90,000 $0 $0 $0
Service Desks Redesign 410.08.90.71.6515 $77,000 $37,000 $40,000 $0 $0 $0
Additional Study Rooms $50,000 $0 $0 $50,000 $0 $0
Public Restroom Renovation 410.08.90.71.6516 $50,000 $0 $0 $50,000 $0 $0
Storage Shed 410.08.90.71.6515 $7,590 $0 $0 $0 $7,590 $0
Parking Lot Repair/Repave $125,400 $0 $0 $0 $125,400 $0
Roof Replacement $180,000 $0 $0 $0 $0 $180,000
TOTAL EXPENDITURES $839,411 $227,363 $152,568 $146,490 $132,990 $180,000
Page 1 of 10
Discussion/Action: 2021 Capital Budget Approval
Packet Page 20
Great Room Carpeting Logistics Options
Base estimate for carpet is $91,245 in addition to additional costs of final option selected below. Option in
red is recommended by the Library Director and endorsed by the Library Board Strategic Planning
Committee.
Regardless of the option, there are certain general disruptions that this project will create. These disruptions
make a short project timeline desirable.
1. Relocation of public computers and copy/print service and reduction of public furniture.
2. Loss of access to study rooms.
3. Some or full loss of access to collection.
OPTION 1: Staff move books to rented carts, company disassemble/moves shelves, store carts
and shelves in meeting rooms. Carpet entire area.
OPTION 1 ADDITIONAL COSTS TOTAL: $21,096 + costs for company hired to drill + intangible costs of
injury risk and collection/meeting room unavailability for 9 weeks.
OPTION 2: Moving Company moves books and disassemble/moves shelves. Store books and
shelves outside in trailers. Carpet entire area.
OPTION 2 ADDITIONAL COSTS TOTAL: $72,800 + intangible costs of collection unavailability.
OPTION 3: Do not move books/do not disassemble shelves. Carpet company lifts shelves and
carpets underneath/entire area.
OPTION 3 ADDITIONAL COSTS TOTAL: $25,118. Fastest project timeline to lessen patron disruption,
keeps availability of meeting rooms, retains majority access to the collection, and eliminates injury risk
to staff.
OPTION 4: Do not move books or shelves. Carpet around the shelves (old carpet remains under
the shelves).
OPTION 4 ADDITIONAL COSTS TOTAL: $XXXX (cost estimate of attic stock unknown). Survey of
Library Directors across state strongly discourage this option based on their own carpeting project
Page 2 of 10
Discussion/Action: 2021 Capital Budget Approval
Packet Page 21
experiences (quality issues, maintenance/sustainability, restrictions on rearranging or additional patch
work required, storage of attic stock to avoid dye lot issues).
Page 3 of 10
Discussion/Action: 2021 Capital Budget Approval
Packet Page 22
Muskego Public Library Accessibility Scan Remediation - ADA Accessible Furniture
Tables listed below do not currently meet 2010 ADA knee clearance standards.
OPAC Table
Print Station
Business Center Table
Microfiche Table
Study Carrel
ADA Requirement:
306.3.3 Minimum Required Depth. Where knee clearance is required under an element as part of a clear
floor space, the knee clearance shall be 11 inches (280 mm) deep minimum at 9 inches (230 mm) above the
finish floor or ground, and 8 inches (205 mm) deep minimum at 27 inches (685 mm) above the finish floor or
ground.
Page 4 of 10
Discussion/Action: 2021 Capital Budget Approval
Packet Page 23
Works Cited:
1.Velasquez, Jennifer. “A Place of Their Own: Creating Spaces Where Teens Can Thrive.” American Libraries. September/October
2016, pp. 48-53.
2.Young Adult Library Services Association. Speaking Up for Library Services to Teens: A Guide to Advocacy , The Campaign for
America’s Libraries.
3.Afterschool Essentials: Research and Polling. Afterschool Alliance, 2012.
4.Lange, Alexandra. “Young Adult Architecture: Public Libraries Offer Teenagers Space Where No One Tells Them to Sit Up or Be
Quiet.” Curbed, Curbed Network, 24 May 2018, www.curbed.com/2018/5/24/17389648/library-architecture-teens-public-space.
5.Muskego Public Library. Teens VS Adults Space Assessment, November 2019.
6.Muskego Public Library. Teen Space Assessment, October 2019.
7.Muskego Public Library. Teen Survey, February 2018.
8.Muskego Public Library. Student Exam Week Assessment, January 2019.
9.Pisarski, Alyssa. “Finding a Place for the Tween.” Children & Libraries: The Journal of the Association for Library Service to
Children, vol. 12, no. 3, Fall 2014, pp.13-16.
10.Young Adult Library Services Association. Speaking Up for Library Services to Teens: A Guide to Advocacy , The Campaign for
America’s Libraries.
11.Muskego Public Library. Community Feedback Boards, June 2019.
Booth
Seating 82 % 82 % Large Work
Spaces 67 % Flexible
Seating 65 % Modern
Lounge Area11
Muskego teens want to see:
“My favorite part about the library is the sense of community.
Regardless of what night it is, there’s always someone I know
here to hang out with. It’s the perfect quiet place to study all the
while hanging out with friends and having a good time.”
-Erik, MHS Grade 12
2019 Community Feedback Survey
78% of respondents ranked
updating the 6th-12th grade study
space as the highest priority project.
Add more tables, chairs, and places
to study, maybe somewhere to
relax for a study break.
-Meredith, MHS Grade 11
My favorite thing about the library
is the plethora of knowledge and
information available at all times.
-Riley, MHS Grade 12
8.
Library Staff ASKED and LISTENED to
what the COMMUNITY thinks and wants!
I like that I can always rely
on the library as a location
to study at.
-Sheila, MHS Grade 12 Our proposal
The Muskego Public Library’s goal is to provide the teens of the
community with a free, safe, public space that provides
opportunities for teens to grow intellectually, emotionally, and
socially. This space needs to be both virtual and physical, a place
for hanging out, creating content, working collaboratively, and
individually to further their education.
The Muskego Public Library is looking to redesign the existing
Young Adult Area with comfortable furniture, effective lighting,
creative study spaces, and technology. By investing in this space,
the Library will have a successful teen area that benefits
today’s and tomorrow’s youth while creating lifelong library users.
S73W16663 Janesville Road, Muskego WI 53150
www.cityofmuskego.org/library, 262-971-2100
Has designated staff who are professionally trained to
serve teens.
Sponsors services, programming and activities that address
teens’ interests and needs.
Provides teens with an adequate space of their own.
Includes teens in creating their own space, services,
resources and programs.2
How does the Muskego Public Library
support teens?
Space is power. The allotment of space
in public buildings clearly illustrates which
groups matter and which groups do not.1
Young Adult Library Services
Needs Assessment
Page 5 of 10
Discussion/Action: 2021 Capital Budget Approval
Packet Page 24
1.
The Library currently has a MAKESHIFT Young Adult Area!
2021 2000 2012 2013
City builds the
Muskego Public
Library with a
specified Adult Area
and a Kids Area. No
Young Adult Area!
Staff creates a
makeshift area for
teens in the back of
the library where
the Reference
Collection was.
Library hires 1st
Young Adult
Librarian in effort to
provide more
services and
programs for teens.
Staff begins
redesign process of
the Young Adult
Area.
3.
8,351
YA items
checked
out
1,709 teens
are library
cardholders
41 teen
programs
At the Library
1,331 teens
participated
3,092 teens enrolled
at Muskego HS,
Lake Denoon MS &
Muskego Lakes MS
Teens in Muskego are a BIG part of the Library and the
community! In 2019….
210 summer
reading
participants
40 teens
volunteered
at the Library!
Why We Need to Invest in the Young Adult Area
2.
The PROBLEMS with the makeshift Young Adult Area!
IMPRACTICAL
Tables too small for studying
Few outlets to plug in devices
Little space for group work
FORCED FIT
Teen space housed in the
OLD REFERENCE SECTION!
Reference = Dictionaries, atlases,
encyclopedias, phone books,
& almanacs!
AGED FURNITURE
Rug is ripped
Couches are stained
Broken chairs and tables
NO DESIGN/ERS
Exposed
No boundaries or privacy
Poor lighting
No programming space
Why We Need to Invest in the Young Adult Area
The Library is OPEN 62 hours a week!
The local middle schools and high school libraries are not open during the evenings,
weekends, and in the summer, but the Library is!
1253hrs
year
Muskego Lakes/
Lake Denoon
Middle School
Libraries
1693hrs
year
Muskego
High School
Library
3087hrs
year
Muskego
Public Library
Homeschoolers solely rely on the public library not only for its collection, but also as a
gathering place to meet with other homeschoolers from surrounding communities.
4.
6.
Muskego Teens heavily USE the Library during school nights!
On an average night at the Library
VS
OF PATRONS5
(Excluding meeting room use)
TEENS
Make up
61%
ADULTS
Make up
39%
46 Teens a night
on average study
at the Library
during final exams8
At any given hour
between 5pm-8pm
there are 8—9 teens
using the library6
47% of teens say they
use the library at least
2 - 3 times a month7
7.
We need LIFELONG Library users!
It is important that the library remain relevant and connected to patrons continuously
throughout childhood and adolescence to reinforce the significance of library services and
encourage lifelong library users.9
Traditionally libraries have invested most heavily in services to children and adults. It ’s
time for that to change. Investing in YA services isn’t just good for teens; it’s good for our
libraries and communities.10
The Library is a FREE and SAFE place for teens to use!
15 million
students are
unsupervised &
alone between
3-6pm
8 in 10
Americans want
teens to have a
safe place to go
after school3
Kids have playgrounds, adults have Starbucks, but where else can teenagers meet indoors,
without charge, and do whatever: play video games, do homework, craft, chat?4
5. 2pm - 6pm
are the peak
hours for
juvenile crime
Page 6 of 10
Discussion/Action: 2021 Capital Budget Approval
Packet Page 25
Page 7 of 10
Discussion/Action: 2021 Capital Budget Approval
Packet Page 26
Young Adult Area Redesign
Background: This project need has been confirmed through our 2019 Strategic Planning Process,
Community Survey, Teen Survey, and Needs Assessment performed (see subsequent document for
summary analysis).
Plans for the area are based on young adult feedback and needs assessment observational data.
Furniture: $29,934
Shelving: $5,663
Privacy and Sound Absorption Screens: $5,079
Signage: $3,380.74
Cordless Shades: $1,996.00
Outlets: $1,000.00
Carpeting: $9,043
Paint: $1,500.00
TOTAL: $57,596
Less $1,500 Bridges Innovation Grant
Final Total: $56,096
Page 8 of 10
Discussion/Action: 2021 Capital Budget Approval
Packet Page 27
New Reference Desk
Our current reference desk is twenty years old and showing some wear and tear. It is also lacking some
features that would enhance our ability to serve patrons of all ages. The new desk should:
Fill roughly the same footprint.
Have workstations in the corners with ample workspace to the left and right of the computer.
Have one workstation at the front of the desk to monitor incoming traffic and one in the back to
monitor computers, copier, the great room and study rooms. This improves service points for
patrons and security for staff. Currently the desk is structured in a way that makes it impossible
for staff to be at their computer stations and face our main service points.
Be one height all the way around to make it easier for children to see us and ask for help.
Have hidden cord management features to provide staff technology and patron demonstration
monitors.
Have ample storage space for our information and services.
Have one entrance into the work space with a swinging gate
Have working and secure drawers. 3 of 4 locking drawers are now broken.
Page 9 of 10
Discussion/Action: 2021 Capital Budget Approval
Packet Page 28
We have been in touch with five companies and should have rough proposals by the next full Library
Board meeting. Since this is a 2021 project, costs are subject to change.
Demco: pending
Brodart: $33,789 (includes shipping and install)
LFI: pending
Nansen Group: $24,327.56 (includes shipping and install)
BCI: $ 27,372.00 plus 3.5-4% material cost increase for 2021 plus shipping and assembly (this is likely to
be the most expensive option)
RECOMMENDED 2021 CAPITAL REQUEST: $37,000
Page 10 of 10
Discussion/Action: 2021 Capital Budget Approval
Packet Page 29
Background to Library Policy Emergency Response:
The Library Director has been documenting and reflecting on actions taken since March 15th to help
build a “Muskego Public Library Emergency Preparedness” document. This document will be reviewed
by the Board at some point in the near future and will help serve as a future guide for emergencies that
require a shift in library service operations. The “Library Policy Emergency Response” is one section of
this larger document.
During the course of the COVID-19 pandemic, there have been several times the Library Director has
had to make temporary adjustments to the Library Board policies to allow for effective Library
operations in the current environment. Best efforts were made to provide updates to the Library Board
via email, but for temporary (but persisting over a period of time) changes, it seems prudent to set up a
process to update the Board on these emergency decisions.
The goal of this agenda item is to endorse the process below.
Library Policy Emergency Response
In the event the Library experiences emergency circumstances that cause for an immediate and
persistent (but not permanent) change in standing Library Board policies, the Library Director has
authorization to act in the best interests of the Library, patrons, and staff.
At first opportunity the Library Director will communicate this update to the Board via email and make
this a topic at the next scheduled Board meeting. If individual feedback from the Board indicates that
this discussion is a time sensitive matter, the Library Director will work with the Library Board to
schedule an emergency special meeting at the first available opportunity (keeping in mind open
meeting laws). Temporary adjustments to the policy will be communicated to patrons through normal
Library marketing channels and will end as soon as circumstances allow.
Page 1 of 3
Discussion/Action: COVID Response to Library Policies
Packet Page 30
Below is a list of the recorded adjustments to Library policies that were made since March 15th. This
would be an example of what would be communicated to the Board via email and then discussed at the
next meeting:
Library Hours Policy
“The Library is open according to the following schedule: Monday-Thursday 9am-8:30pm, Friday-
Saturday 9am-5pm”
Temporary Adjustment: The Library’s hours are temporarily set to Monday-Thursday 10am-8pm and
Friday-Saturday 9am-4:30pm. The time in the morning helps the Library staff address the backlog of
quarantined materials and cataloging. The half hour at the end of the day is for cleaning the
workstations that aren’t done by the cleaning company.
Fines and Charges Policy
“Borrowing privileges will be denied when a user has unpaid fines or charges of $10 or more”
Temporary Adjustment: During curbside we allowed borrowing privileges to continue despite $10 or
more in fines because patrons were not allowed to enter the building to pay their fines.
Library Meeting Rooms Policy
“A shared kitchen is available”
“Organizations are limited to two evening reservations per month”
“The fee to use room 4 is $50 per hour”
“The fee is payable at the time of application”
“The Library has four public meeting rooms available, with capacities ranging from 25-100”
Temporary Adjustments:
The kitchen is temporarily not available for food for sanitary reasons.
We would like to place a one or two day time reservation limit per month, with an option to release the
room if no one needs it with 24 hours notice to that group (due to the decrease in available rooms it is
getting hard for some new organizations to schedule times when our weekly groups have already
reserved certain weekdays for the whole year).
Page 2 of 3
Discussion/Action: COVID Response to Library Policies
Packet Page 31
The fee to use room 4 was temporarily dropped to $25 an hour. Because we only had room 4 available
we didn’t feel it was right to charge them $50 an hour when in normal circumstances they could have
selected another room. Now that Room 1 is available we can decide if this waiver should continue.
We now allow patrons to pay for the fee at the time of the meeting. This is to allow them to limit the
number of visits to the Library.
The capacity for Room 1 has been reduced to 8 and Room 4 has been reduced to 15.
Safe Child Policy
“Children eight years of age and older may use the Library unattended”
Temporary Adjustment: Children twelve years of age and older may use the Library unattended.
During these times there is a higher level of responsibility required in the Library.
Page 3 of 3
Discussion/Action: COVID Response to Library Policies
Packet Page 32