LIBRARY BOARD STRATEGIC PLANNING COMMITTEE Packet - 7/14/2020CITY OF MUSKEGO
LIBRARY BOARD STRATEGIC PLANNING
COMMITTEE AGENDA
07/14/2020
5:00 PM
Library Conference Room, S73 W16663 Janesville
Road
This meeting will also be accessible via Zoom: https://us02web.zoom.us/j/84799709076
Meeting ID: 847 9970 9076
Call using 312-626-6799
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
APPROVAL OF MINUTES
October 15, 2019 Meeting Minutes
CHAIRPERSON’S REPORT
UNFINISHED BUSINESS
NEW BUSINESS
Discussion: 2021 Library Capital Budget
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
NOTICE
PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality
may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at
the above-stated meeting other than the governmental body specifically referred to above in this notice.
Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and
services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100.
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CITY OF MUSKEGO
LIBRARY BOARD STRATEGIC PLANNING
COMMITTEE MINUTES
10/15/2019
6:00 PM
Library Conference Room, S73 W16663 Janesville
Road
CALL TO ORDER
Trustee Konkel called the meeting to order at 6:29 PM.
PLEDGE OF ALLEGIANCE
ROLL CALL
Present were Trustees Darkow, Humphreys, Konkel, and Director Larson.
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
APPROVAL OF MINUTES
Trustee Darkow made a motion to approve the October 03, 2019 Minutes. Trustee
Humphreys seconded. Motion Passed 3 in favor.
October 03, 2019 Meeting Minutes
CHAIRPERSON’S REPORT
UNFINISHED BUSINESS
Discussion: Strategic Plan 2020-2023
NEW BUSINESS
Action: Vote to Recommend Strategic Plan to Full Library Board
Trustee Darkow made a motion to approve Recommend Strategic Plan to Full
Library Board. Trustee Humphreys seconded. Motion Passed 3 in favor.
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
Trustee Darkow made a motion to adjourn. Trustee Humphreys seconded.
Motion Passed 3 in favor.
Meeting adjourned at 7:28 PM.Page 1 of 2
October 15, 2019 Meeting Minutes
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NOTICE
PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality
may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at
the above-stated meeting other than the governmental body specifically referred to above in this notice.
Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and
services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100.
Page 2 of 2
October 15, 2019 Meeting Minutes
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LIBRARY ‐ 5 YR PROPOSED CAPITAL PLAN
as of 07/14/20
2021‐2025
Expenditure Schedule ‐ PROPOSED
Project Name Account #TOTAL 2021 2022 2023 2024 2025
Carpeting/Flooring 410.08.90.71.6507 $122,931 $116,363 $6,568 $0 $0 $0
Public Furniture 410.08.90.71.6511 $78,490 $16,000 $16,000 $46,490 $0 $0
Young Adult Area Redesign 410.08.90.71.6513 $54,000 $54,000 $0 $0 $0 $0
RFID 410.08.90.71.6514 $90,000 $0 $90,000 $0 $0 $0
Service Desks Redesign 410.08.90.71.6515 $57,000 $37,000 $20,000 $0 $0 $0
Additional Study Rooms $50,000 $0 $0 $50,000 $0 $0
Public Restroom Renovation 410.08.90.71.6516 $50,000 $0 $0 $50,000 $0 $0
Storage Shed 410.08.90.71.6515 $7,590 $0 $0 $0 $7,590 $0
Parking Lot Repair/Repave $125,400 $0 $0 $0 $125,400 $0
Roof Replacement $180,000 $0 $0 $0 $0 $180,000
TOTAL EXPENDITURES $815,411 $223,363 $132,568 $146,490 $132,990 $180,000
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Discussion: 2021 Library Capital Budget
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Young Adult Area Redesign
Background: This project need has been confirmed through our 2019 Strategic Planning Process,
Community Survey, Teen Survey, and Needs Assessment performed (see subsequent document for
summary analysis).
Plans for the area are based on young adult feedback and needs assessment observational data.
Furniture: $27,318.68
Shelving: $5,662.80
Privacy and Sound Absorption Screens: $5,079.00
Signage: $3,380.74
Cordless Shades: $2,900.00
Electrical Work: $1,000.00
Paint: $1,500.00
TOTAL: $46,841.22
Option 1 add on if full carpeting project not viable in 2021:
Carpeting: rough estimate $6,500
TOTAL WITH OPTION 1 ADD ON: $53,341.22
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Discussion: 2021 Library Capital Budget
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Works Cited:
1.Velasquez, Jennifer. “A Place of Their Own: Creating Spaces Where Teens Can Thrive.” American Libraries. September/October
2016, pp. 48-53.
2.Young Adult Library Services Association. Speaking Up for Library Services to Teens: A Guide to Advocacy , The Campaign for
America’s Libraries.
3.Afterschool Essentials: Research and Polling. Afterschool Alliance, 2012.
4.Lange, Alexandra. “Young Adult Architecture: Public Libraries Offer Teenagers Space Where No One Tells Them to Sit Up or Be
Quiet.” Curbed, Curbed Network, 24 May 2018, www.curbed.com/2018/5/24/17389648/library-architecture-teens-public-space.
5.Muskego Public Library. Teens VS Adults Space Assessment, November 2019.
6.Muskego Public Library. Teen Space Assessment, October 2019.
7.Muskego Public Library. Teen Survey, February 2018.
8.Muskego Public Library. Student Exam Week Assessment, January 2019.
9.Pisarski, Alyssa. “Finding a Place for the Tween.” Children & Libraries: The Journal of the Association for Library Service to
Children, vol. 12, no. 3, Fall 2014, pp.13-16.
10.Young Adult Library Services Association. Speaking Up for Library Services to Teens: A Guide to Advocacy , The Campaign for
America’s Libraries.
11.Muskego Public Library. Community Feedback Boards, June 2019.
Booth
Seating 82 % 82 % Large Work
Spaces 67 % Flexible
Seating 65 % Modern
Lounge Area11
Muskego teens want to see:
“My favorite part about the library is the sense of community.
Regardless of what night it is, there’s always someone I know
here to hang out with. It’s the perfect quiet place to study all the
while hanging out with friends and having a good time.”
-Erik, MHS Grade 12
2019 Community Feedback Survey
78% of respondents ranked
updating the 6th-12th grade study
space as the highest priority project.
Add more tables, chairs, and places
to study, maybe somewhere to
relax for a study break.
-Meredith, MHS Grade 11
My favorite thing about the library
is the plethora of knowledge and
information available at all times.
-Riley, MHS Grade 12
8.
Library Staff ASKED and LISTENED to
what the COMMUNITY thinks and wants!
I like that I can always rely
on the library as a location
to study at.
-Sheila, MHS Grade 12 Our proposal
The Muskego Public Library’s goal is to provide the teens of the
community with a free, safe, public space that provides
opportunities for teens to grow intellectually, emotionally, and
socially. This space needs to be both virtual and physical, a place
for hanging out, creating content, working collaboratively, and
individually to further their education.
The Muskego Public Library is looking to redesign the existing
Young Adult Area with comfortable furniture, effective lighting,
creative study spaces, and technology. By investing in this space,
the Library will have a successful teen area that benefits
today’s and tomorrow’s youth while creating lifelong library users.
S73W16663 Janesville Road, Muskego WI 53150
www.cityofmuskego.org/library, 262-971-2100
Has designated staff who are professionally trained to
serve teens.
Sponsors services, programming and activities that address
teens’ interests and needs.
Provides teens with an adequate space of their own.
Includes teens in creating their own space, services,
resources and programs.2
How does the Muskego Public Library
support teens?
Space is power. The allotment of space
in public buildings clearly illustrates which
groups matter and which groups do not.1
Young Adult Library Services
Needs Assessment
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Discussion: 2021 Library Capital Budget
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1.
The Library currently has a MAKESHIFT Young Adult Area!
2021 2000 2012 2013
City builds the
Muskego Public
Library with a
specified Adult Area
and a Kids Area. No
Young Adult Area!
Staff creates a
makeshift area for
teens in the back of
the library where
the Reference
Collection was.
Library hires 1st
Young Adult
Librarian in effort to
provide more
services and
programs for teens.
Staff begins
redesign process of
the Young Adult
Area.
3.
8,351
YA items
checked
out
1,709 teens
are library
cardholders
41 teen
programs
At the Library
1,331 teens
participated
3,092 teens enrolled
at Muskego HS,
Lake Denoon MS &
Muskego Lakes MS
Teens in Muskego are a BIG part of the Library and the
community! In 2019….
210 summer
reading
participants
40 teens
volunteered
at the Library!
Why We Need to Invest in the Young Adult Area
2.
The PROBLEMS with the makeshift Young Adult Area!
IMPRACTICAL
Tables too small for studying
Few outlets to plug in devices
Little space for group work
FORCED FIT
Teen space housed in the
OLD REFERENCE SECTION!
Reference = Dictionaries, atlases,
encyclopedias, phone books,
& almanacs!
AGED FURNITURE
Rug is ripped
Couches are stained
Broken chairs and tables
NO DESIGN/ERS
Exposed
No boundaries or privacy
Poor lighting
No programming space
Why We Need to Invest in the Young Adult Area
The Library is OPEN 62 hours a week!
The local middle schools and high school libraries are not open during the evenings,
weekends, and in the summer, but the Library is!
1253hrs
year
Muskego Lakes/
Lake Denoon
Middle School
Libraries
1693hrs
year
Muskego
High School
Library
3087hrs
year
Muskego
Public Library
Homeschoolers solely rely on the public library not only for its collection, but also as a
gathering place to meet with other homeschoolers from surrounding communities.
4.
6.
Muskego Teens heavily USE the Library during school nights!
On an average night at the Library
VS
OF PATRONS5
(Excluding meeting room use)
TEENS
Make up
61%
ADULTS
Make up
39%
46 Teens a night
on average study
at the Library
during final exams8
At any given hour
between 5pm-8pm
there are 8—9 teens
using the library6
47% of teens say they
use the library at least
2 - 3 times a month7
7.
We need LIFELONG Library users!
It is important that the library remain relevant and connected to patrons continuously
throughout childhood and adolescence to reinforce the significance of library services and
encourage lifelong library users.9
Traditionally libraries have invested most heavily in services to children and adults. It ’s
time for that to change. Investing in YA services isn’t just good for teens; it’s good for our
libraries and communities.10
The Library is a FREE and SAFE place for teens to use!
15 million
students are
unsupervised &
alone between
3-6pm
8 in 10
Americans want
teens to have a
safe place to go
after school3
Kids have playgrounds, adults have Starbucks, but where else can teenagers meet indoors,
without charge, and do whatever: play video games, do homework, craft, chat?4
5. 2pm - 6pm
are the peak
hours for
juvenile crime
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Discussion: 2021 Library Capital Budget
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Muskego Public Library Accessibility Scan Remediation - ADA Accessible Furniture
Tables listed below do not currently meet 2010 ADA knee clearance standards.
OPAC Table
Print Station
Business Center Table
Microfiche Table
Study Carrel
ADA Requirement:
306.3.3 Minimum Required Depth. Where knee clearance is required under an element as part of a clear
floor space, the knee clearance shall be 11 inches (280 mm) deep minimum at 9 inches (230 mm) above the
finish floor or ground, and 8 inches (205 mm) deep minimum at 27 inches (685 mm) above the finish floor or
ground.
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Discussion: 2021 Library Capital Budget
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New Reference Desk
Our current reference desk is twenty years old and showing some wear and tear. It is also lacking some
features that would enhance our ability to serve patrons of all ages. The new desk should:
Fill roughly the same footprint.
Have workstations in the corners with ample workspace to the left and right of the computer.
Have one workstation at the front of the desk to monitor incoming traffic and one in the back to
monitor computers, copier, the great room and study rooms. This improves service points for
patrons and security for staff. Currently the desk is structured in a way that makes it impossible
for staff to be at their computer stations and face our main service points.
Be one height all the way around to make it easier for children to see us and ask for help.
Have hidden cord management features to provide staff technology and patron demonstration
monitors.
Have ample storage space for our information and services.
Have one entrance into the work space with a swinging gate
Have working and secure drawers. 3 of 4 locking drawers are now broken.
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Discussion: 2021 Library Capital Budget
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We have been in touch with five companies and should have rough proposals by the next full Library
Board meeting. Since this is a 2021 project, costs are subject to change.
Demco: pending
Brodart: $33,789
LFI: pending
Nansen Group: pending
BCI: $ 27,372.00 plus 3.5-4% material cost increase for 2021 plus shipping and assembly (this is likely to
be the most expensive option)
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Discussion: 2021 Library Capital Budget
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Great Room Carpeting Logistics Options
Yellow notes are items still being investigated. Base estimate for carpet is $91,245 in addition to costs of
final option selected below.
Issue: How to carpet underneath the shelving with the least amount of impact.
Project Factors: money, staff time, accessibility to collection, disruption to patrons/services
General Disruption: Regardless of the option, there are certain general disruptions that this project will
create. These disruptions make a short project timeline desirable.
1. Relocation of public computers and copy/print service.
2. Reduction in public furniture (from Great Room).
3. Loss of access to study rooms.
4. Some or full loss of access to collection.
OPTION 1: Staff move books to rented carts, company disassemble/moves shelves, store carts
and shelves in meeting rooms. Carpet entire area.
OPTION 1 TOTAL: $17,156 + costs for company hired to drill + intangible costs
RECOMMENDATION: Do not recommend. Direct and Indirect costs total to at least $17,156
(before drilling costs), ignoring injury risk and collection/meeting room unavailability for an
extended project timeline of 9 weeks. The difference to have a company lift the shelves to avoid
the injury risk and service disruption is $7,844.
1. Additional Direct Costs: $7,900 for carts, $1,600 costs for company to disassemble, move
shelves, and rebuild. $XXXX costs for company to unscrew and redrill ranges into concrete.
2. Indirect Costs: $7,656 in staff time (productivity loss) to move the books
3. Intangible Costs: Timeline of project would be an estimated 9 weeks, much longer than any
other option. This length of time would mean much of the media, adult, and teen collections
would be unavailable for some or all of the 9 weeks as they would be stored on carts in the
meeting rooms. Meeting Rooms would be unavailable to patrons for some or all of the 9 weeks
since that is where the collection would be stored.
4. Option 1 Challenges: Injury risk and liability to staff, scale of project much larger than Children’s
Project. If the meeting rooms are used to store the collection and shelving then we cannot
relocate the public computer and copy/print services there.
5. Option 1 Note From Professional Library Mover: “I can’t even fathom doing it this way”
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Discussion: 2021 Library Capital Budget
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OPTION 2: Moving Company moves books and disassemble/moves shelves. Store books and
shelves outside in trailers. Carpet entire area.
OPTION 2 COST: $XXXX (quote pending) + intangible costs
RECOMMENDATION: TBD
1. Additional Direct Costs: $XXXX (quote pending for July 14th meeting)
2. Indirect Costs: None.
3. Intangible Costs: Losing portion of parking lot for four weeks. Loss of adult, teen, and media
collection for four weeks. Timeline TBD.
4. Option 2 Challenges: Involves coordinating with two companies.
5. Option 2 Note from Professional Library Mover: Temps in summer get to 150 degrees. They
have stored books in trailers if they have to.
OPTION 3: Do not move books/do not disassemble shelves. Carpet company lifts shelves and
carpets underneath/entire area.
OPTION 3 COSTS: $25,118
RECOMMENDATION: Highly recommend. Fastest project timeline to lessen patron disruption,
keeps availability of meeting rooms, retains majority access to the collection, and eliminates
injury risk to staff.
1. Additional Direct Costs: $25,118 for shelf lifters and staff to move shelves
2. Indirect Costs: None.
3. Intangible Costs: Project timeline shortest of the four options. Estimated 2 weeks.
4. Option 3 Challenges: None.
5. Option 3 Considerations: Investigate not redrilling shelves. Most data so far indicates other
libraries do not (shelves are weighted down with books and aren’t a tipping hazard).
OPTION 4: Do not move books or shelves. Carpet around the shelves (old carpet remains under
the shelves).
OPTION 4 COSTS: $XXXX (estimate pending)
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Discussion: 2021 Library Capital Budget
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RECOMMENDATION: Do not recommend. Survey of Library Directors across state strongly
discourage this option based on their own carpeting project experiences (quality issues,
maintenance/sustainability, restrictions on rearranging or additional work required).
1. Additional Direct Costs: $XXXX for extra attic stock in case of future shelving rearrangement.
2. Indirect Costs: None.
3. Intangible Costs: Additional costs and work later to patch carpet later if shelves rearranged or if
carpeting install doesn’t work. It has been reported the carpet install takes quite a bit longer due
to the measuring and cutting time. Timeline TBD.
4. Option 4 Challenges: Would want to purchase more attic stock than usual to anticipate for the
future. Would need to find storage for this attic stock long term (storage is not in abundance).
Quality and sustainability of this type of install is questionable based on 21 libraries I spoke
with. 3 of 21 had the carpeting installed around the shelves and reported success so far. 18 of
21 do not recommend, and remark about carpet peeling up, rearranging restrictions later,
requiring additional costs for patchwork, etc. Main install challenges include:
Keeping the collection available:
“I do not recommend going around the shelves with the possible exception of shelving anchored
to a wall. Used stack moving equipment multiple times – so no need to load and unload shelving.
It also allows you to do the project sequentially – thereby keeping many sections available to the
public.”
Patching is not simple:
“Jefferson re-carpeted around the shelves. We used carpet squares. I guess it is an option for
permanent shelves and furniture but if at any point you might think of moving a shelf to another
location, your now left with replacing the carpet that was under the furniture. That happened
here in both our youth and adult area. Just to let you know it is not a simple one for one
replacement of the squares. If there is a partial square, then they have to rip that one and the
ones next to it to be able to keep things squared.”
Needing to Predict the Future (not only shelving but how much extra carpet to buy and store):
“I also whole-heartedly recommend carpeting under everything possible, instead of going
around. I'm so happy we did that, as we have moved things around a bit since we re-carpeted,
and haven't had to worry about patching or running out of spares.”
“It’s definitely a pain to move shelves but, as I’m sure you know, you’d lose all your flexibility for
moving those shelves down the road if you carpet around them. I think the flexibility of moving
shelves is important as the library continues to evolve in ways that are difficult to predict. (Who
had COVID on their radar?!!!!)
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Discussion: 2021 Library Capital Budget
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Quality Issues Can Happen:
“I inherited carpet that was carpeted around some of our shelving units. I would recommend
carpeting under units if possible. We do have some peeling and we did some rearranging of
collections while we were closed down. We moved some of the units that did not have carpet
under them to reveal the ugly older carpet. We now have to patch some areas and we were
almost unable to match the old carpet. We did not have enough leftover to do all of the patching.
If I had the choice to do it again, I would recommend carpet squares or wood laminate (which
would be more expensive but easier to clean and maintain). The Saukville library has wood
laminate and it looks amazing. Good luck! Carpeting is a big project!”
“We did this in our children's department several years ago and it was a nightmare. We used
carpet squares. The adhesive didn't stick well, and the squares were constantly sliding under the
shelves. In addition to that looking horrible, there was greater wear on the carpet. The edges
curled up and the carpet frayed. We ended up replacing it sooner than we would have, so I don't
know that the cost savings was worth it in the long run. If you're using broadloom it might be a
different story. For every carpeting project since that one, we have used Hallett Movers and have
always been satisfied with their work”
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Discussion: 2021 Library Capital Budget
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