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LIBRARY BOARD Packet - 10/16/2018 (2)CITY OF MUSKEGO LIBRARY BOARD AGENDA 10/16/2018 5:00 PM Library Conference Room, S73 W16663 Janesville Road CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA 1 Approval of minutes September 18, 2018 Minutes 2 Place on file the Library Financial Reports Financial Reports PRESIDENT’S REPORT Information DIRECTOR’S REPORT Information 1 October 2018 Director's Report UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: 1 Action: Review and possible updates to Library Board of Trustees Bylaws Article V: Committees NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: 1 Discussion: Integrating technology into Library Board Meetings COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAWPacket Page 1 ADJOURNMENT NOTICE PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100. Packet Page 2 CITY OF MUSKEGO LIBRARY BOARD MINUTES September 18, 2018 5:00 PM Library Conference Room, S73 W16663 JANESVILLE RD CALL TO ORDER President Robertson called the meeting to order at 5:00 PM. PLEDGE OF ALLEGIANCE ROLL CALL Present were Trustees Konkel, Jung, Darkow, Keil, Schroeder, Blair, President Robertson and Director Larson. Trusees Heinowski and Alderman Kapusta were excused. STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA Trustee Konkel made a motion to approve the CONSENT AGENDA, Trustee Schroeder seconded. Motion Passed 7 in favor. Approval of minutes August 21, 2018 Minutes Place on file the Library Financial Reports Financial Reports PRESIDENT’S REPORT Welcome New Trustee(s) DIRECTOR’S REPORT September 2018 Director's Report UNFINISHED BUSINESS NEW BUSINESS Action: Review and possible updates to Library Board of Trustees Bylaws Article V: Committees Page 1 of 2 September 18, 2018 Minutes Packet Page 3 Discussion ensued. Straw poll taken, Board agreed to vote on updates to Article V of the bylaws at the October 16th, 2018 meeting. Action: Nomination for Library Board Strategic Planning Committee Vacancy Trustee Schroeder made a motion to approve the nomination of Trustee Darkow to the Library Board Strategic Planning Committee, Trustee Jung seconded. Motion Passed 7 in favor. Discussion: 2017 Library Annual Report Discussion: 2018 City of Muskego Salary Study COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Trustee Blair made a motion to adjourn, Trustee Darkow seconded. Motion Passed 7 in favor. Meeting adjourned at 6:25 PM Page 2 of 2 September 18, 2018 Minutes Packet Page 4 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1 Report dates: 9/1/2018-9/30/2018 Oct 02, 2018 09:13AM Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report].Description = {<>} "1099 adjustment" Invoice Detail.Type = {>} "adjustments" Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599" Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number ASI SIGNAGE INNOVATIONS IOWA 4122-01 1 Invoice KIDS AREA - STACK/DIRECTIONA 09/10/2018 09/25/2018 3,281.00 918 410.08.90.71.6508 Total ASI SIGNAGE INNOVATIONS:3,281.00 BAKER & TAYLOR COMPANY 2033918326 1 Invoice PRINT 08/16/2018 09/11/2018 474.10 918 100.05.71.01.5711 2033932371 1 Invoice PRINT 08/22/2018 09/11/2018 754.70 918 100.05.71.01.5711 2033949265 1 Invoice PRINT 08/29/2018 09/25/2018 501.96 918 100.05.71.01.5711 2033953446 1 Invoice PRINT 08/30/2018 09/25/2018 782.73 918 100.05.71.01.5711 2033959381 1 Invoice PRINT 09/05/2018 09/25/2018 1,295.36 918 100.05.71.01.5711 2033974367 1 Invoice PRINT 09/10/2018 09/25/2018 309.76 918 100.05.71.01.5711 2033975610 1 Invoice PRINT 09/10/2018 09/25/2018 1,049.35 918 100.05.71.01.5711 5015127825 1 Invoice PRINT 08/15/2018 09/11/2018 115.29 918 100.05.71.01.5711 5015137645 1 Invoice PRINT 08/22/2018 09/11/2018 15.58 918 100.05.71.01.5711 5015147609 1 Invoice PRINT 08/29/2018 09/25/2018 67.40 918 100.05.71.01.5711 5015147610 1 Invoice PRINT 08/29/2018 09/25/2018 15.22 918 100.05.71.01.5711 5015156253 1 Invoice PRINT 09/05/2018 09/25/2018 284.65 918 100.05.71.01.5711 5015165663 1 Invoice PRINT 09/12/2018 09/25/2018 79.62 918 100.05.71.01.5711 Total BAKER & TAYLOR COMPANY:5,745.72 BAKER & TAYLOR ENTERTAINMENT H03119950 1 Invoice AV 08/20/2018 09/11/2018 626.81 918 100.05.71.02.5711 h03325960 1 Invoice AV 08/22/2018 09/11/2018 271.27 918 100.05.71.02.5711 h03325961 1 Invoice AV 08/22/2018 09/11/2018 41.00 918 100.05.71.02.5711 H03914930 1 Invoice AV 08/27/2018 09/11/2018 35.99 918 100.05.71.02.5711 H03971430 1 Invoice AV 08/28/2018 09/11/2018 206.53 918 100.05.71.02.5711 H03971431 1 Invoice AV 08/28/2018 09/11/2018 21.54 918 100.05.71.02.5711 H03971432 1 Invoice AV 08/28/2018 09/11/2018 10.79 918 100.05.71.02.5711 H04141400 1 Invoice AV 08/29/2018 09/25/2018 638.37 918 100.05.71.02.5711 H04196440 1 Invoice AV 08/30/2018 09/25/2018 14.98 918 100.05.71.02.5711 H04592940 1 Invoice AV 09/05/2018 09/25/2018 67.60 918 100.05.71.02.5711 H04592941 1 Invoice AV 09/05/2018 09/25/2018 44.57 918 100.05.71.02.5711 H04592942 1 Invoice AV 09/05/2018 09/25/2018 17.98 918 100.05.71.02.5711 H04764170 1 Invoice AV 09/05/2018 09/25/2018 39.59 918 100.05.71.02.5711 H04815290 1 Invoice AV 09/06/2018 09/25/2018 11.03 918 100.05.71.02.5711 H05227860 1 Invoice AV 09/11/2018 09/25/2018 93.56 918 100.05.71.02.5711 H05227861 1 Invoice AV 09/11/2018 09/25/2018 14.39 918 100.05.71.02.5711 T85227330 1 Invoice AV 08/18/2018 09/11/2018 219.52 918 100.05.71.02.5711 T85798200 1 Invoice AV 08/30/2018 09/25/2018 11.88 918 100.05.71.02.5711 Total BAKER & TAYLOR ENTERTAINMENT:2,387.40 BRODART CO. 508248 1 Invoice PROCESSING 08/16/2018 09/11/2018 447.20 918 100.05.71.00.5702 508838 1 Invoice KIDS AREA - ACRYLIC DISPLAYS 08/24/2018 09/11/2018 93.63 918 410.08.90.71.6508 Total BRODART CO.:540.83 Page 1 of 8 Financial Reports Packet Page 5 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2 Report dates: 9/1/2018-9/30/2018 Oct 02, 2018 09:13AM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number CDW GOVERNMENT, INC NZP0708 1 Invoice SELF CHECK RECEIPT PAPER 08/30/2018 09/25/2018 79.53 918 100.05.71.00.5702 Total CDW GOVERNMENT, INC:79.53 ELLIOTT'S ACE HARDWARE 601005/092518 2 Invoice LIBRARY MAINTENANCE 08/31/2018 09/25/2018 22.05 918 100.05.71.00.5415 Total ELLIOTT'S ACE HARDWARE:22.05 ELM USA, INC. 8398 AAA 1 Invoice PROCESSING SUPPLIES -DISK PA 02/05/2018 09/25/2018 168.95 918 100.05.71.00.5702 Total ELM USA, INC.:168.95 FEH DESIGN 109308 1 Invoice KIDS AREA-CHANGE ORDER 1 SE 08/27/2018 09/11/2018 1,919.98 918 410.08.90.71.6508 Total FEH DESIGN:1,919.98 FINDAWAY WORLD,LLC 264783 1 Invoice AV 08/15/2018 09/11/2018 386.94 918 100.05.71.02.5711 266010 1 Invoice AV 08/31/2018 09/25/2018 39.99 918 100.05.71.02.5711 Total FINDAWAY WORLD,LLC:426.93 FIRST BUSINESS 3469/092518 1 Invoice PLSR & LEADERSHIP CONFEREN 08/28/2018 09/25/2018 250.91 918 100.05.71.00.5303 3469/092518 2 Invoice OUR WI MAG - 2YR SUB - PRINT 08/28/2018 09/25/2018 34.98 918 100.05.71.01.5711 3469/092518 3 Invoice CLASS 1 NOTICE - STAFF CARPE 08/28/2018 09/25/2018 33.50 918 100.05.71.00.5415 3469/092518 4 Invoice CREATE/EDUCATE GRANT - PRO 08/28/2018 09/25/2018 144.99 918 100.05.71.00.6062 3871/092518 1 Invoice AV - MAKERS KIT 08/28/2018 09/25/2018 914.62 918 100.05.71.02.5711 3871/092518 2 Invoice CREATE&EDUCATE GRANT -PRO 08/28/2018 09/25/2018 615.89 918 100.05.71.00.6062 3897/092518 1 Invoice CREATE & EDUCATE GRANT - PR 08/28/2018 09/25/2018 737.90 918 100.05.71.00.6062 3897/092518 2 Invoice LEADERSHIP CONFERENCE 08/28/2018 09/25/2018 292.08 918 100.05.71.00.5303 3905/092518 1 Invoice FOL - YA PROGRAMMING 08/28/2018 09/25/2018 584.06 918 100.05.71.00.6062 3905/092518 2 Invoice ELECTRONIC MATERIALS 08/28/2018 09/25/2018 115.65 918 100.05.71.03.5711 3913/092518 1 Invoice ROTARY DONATION - SRP 08/28/2018 09/25/2018 59.90 918 503.05.00.00.6007 3913/092518 2 Invoice PRINT 08/28/2018 09/25/2018 46.51 918 100.05.71.01.5711 3913/092518 3 Invoice FOL - KIDS PROGRAMMING 08/28/2018 09/25/2018 841.39 918 100.05.71.00.6062 Total FIRST BUSINESS:4,672.38 GRAYBAR 9305874263 1 Invoice LIGHTBULBS 08/28/2018 09/25/2018 45.30 918 100.05.71.00.5415 Total GRAYBAR:45.30 JANI-KING INC- MILW REGION MIL10180160 3 Invoice CLEANING - LIBRARY OCTOBER 10/01/2018 10/09/2018 3,049.00 1018 100.05.71.00.5835 Total JANI-KING INC- MILW REGION:3,049.00 KEVA PLANKS EDUCATION 2826 1 Invoice CREATE & EDUCATE GRANT 08/27/2018 09/11/2018 375.00 918 100.05.71.00.6062 Total KEVA PLANKS EDUCATION:375.00 Page 2 of 8 Financial Reports Packet Page 6 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3 Report dates: 9/1/2018-9/30/2018 Oct 02, 2018 09:13AM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number KUJAWA ENTERPRISES INC. 119275 1 Invoice SEPT '18 PLANT MAINTENANCE 09/04/2018 09/25/2018 61.00 918 100.05.71.00.5415 Total KUJAWA ENTERPRISES INC.:61.00 LIBRARY IDEAS, LLC 64023 1 Invoice AV 08/27/2018 09/11/2018 302.79 918 100.05.71.02.5711 Total LIBRARY IDEAS, LLC:302.79 MICROMARKETING LLC 733625 1 Invoice AV 08/16/2018 09/11/2018 35.00 918 100.05.71.02.5711 734210 1 Invoice AV 08/21/2018 09/11/2018 85.99 918 100.05.71.02.5711 735062 1 Invoice AV 08/28/2018 09/25/2018 84.98 918 100.05.71.02.5711 Total MICROMARKETING LLC:205.97 MIDWEST TAPE 96366705 1 Invoice AV 08/21/2018 09/11/2018 41.99 918 100.05.71.02.5711 96366707 1 Invoice AV 08/21/2018 09/11/2018 74.98 918 100.05.71.02.5711 96383080 1 Invoice AV 08/27/2018 09/11/2018 154.96 918 100.05.71.02.5711 96404397 1 Invoice AV 09/04/2018 09/25/2018 34.99 918 100.05.71.02.5711 Total MIDWEST TAPE:306.92 MOBILE BEACON MO091118 1 Invoice HOT SPOT SERVICE 11/01/18-11/0 08/30/2018 09/11/2018 600.00 918 100.05.71.00.5505 Total MOBILE BEACON:600.00 RECORDED BOOKS 75994447 1 Invoice AV 08/29/2018 09/11/2018 19.99 918 100.05.71.02.5711 Total RECORDED BOOKS:19.99 SAFEWAY PEST MANAGEMENT INC. 9092/092518 3 Invoice PEST CONTROL - LIBRARY AUGU 09/10/2018 09/25/2018 30.00 918 100.05.71.00.5415 Total SAFEWAY PEST MANAGEMENT INC.:30.00 THE REESE GROUP, LLC RE091118-LIB 1 Invoice KIDS AREA 08/29/2018 09/11/2018 8,609.65 918 410.08.90.71.6508 Total THE REESE GROUP, LLC:8,609.65 TIAA COMMERCIAL FINANCE, INC. 5561744 1 Invoice COPIER/PRINTER LEASE 09/10/2018 09/25/2018 336.55 918 100.05.71.00.5401 Total TIAA COMMERCIAL FINANCE, INC.:336.55 TIME WARNER CABLE 063003301/092 1 Invoice SPECTRUM INTERNET 08/29/18-9/ 08/25/2018 09/25/2018 94.57 918 100.05.71.00.5505 Total TIME WARNER CABLE:94.57 U.S. CELLULAR 0266465280 7 Invoice MONTHLY CHARGE- LIBRARY 08/28/2018 09/25/2018 10.00 918 100.05.71.00.5602 Page 3 of 8 Financial Reports Packet Page 7 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 4 Report dates: 9/1/2018-9/30/2018 Oct 02, 2018 09:13AM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number Total U.S. CELLULAR:10.00 WE ENERGIES 5499-564-961/ 1 Invoice LIBRARY - GAS 08/28/2018 09/11/2018 617.23 918 100.05.71.00.5910 5499-564-961/ 2 Invoice LIBRARY - ELECTRIC 08/28/2018 09/11/2018 6,292.53 918 100.05.71.00.5910 Total WE ENERGIES:6,909.76 Grand Totals: 40,201.27 Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report].Description = {<>} "1099 adjustment" Invoice Detail.Type = {>} "adjustments" Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599" Page 4 of 8 Financial Reports Packet Page 8 CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1 Period: 09/18 Oct 01, 2018 03:56PM 2018-18 2018-18 2018-18 2018-18 % Actual Over / Adopted Amended YTD Current Month To (Under) Account Number Account Title Budget Budget Actual Actual Budget Budget GENERAL FUND CULTURE, REC AND EDUCATION 100.05.71.00.5101 SALARY & WAGES 613,713.00 613,713.00 411,386.32 45,271.51 67.03% 202,326.68- 100.05.71.00.5102 OVERTIME 2,000.00 2,000.00 302.49 .00 15.12% 1,697.51- 100.05.71.00.5201 FICA 48,484.00 48,484.00 32,139.58 3,497.60 66.29% 16,344.42- 100.05.71.00.5202 PENSION 39,332.00 39,332.00 25,391.91 2,766.12 64.56% 13,940.09- 100.05.71.00.5203 HEALTH 91,083.00 91,083.00 43,500.18 6,334.30 47.76% 47,582.82- 100.05.71.00.5204 LIFE 1,420.00 1,420.00 1,002.58 125.06 70.60% 417.42- 100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00 100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 18,060.00 18,060.00 16,230.00 1,600.00 89.87% 1,830.00- 100.05.71.00.5302 MILEAGE 1,200.00 1,200.00 1,503.96 57.23 125.33% 303.96 100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 1,414.24 542.99 40.41% 2,085.76- 100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 823.00 .00 63.31% 477.00- 100.05.71.00.5401 LIBRARY EQUIPMENT 20,500.00 20,500.00 13,872.28 336.55 67.67% 6,627.72- 100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 36,700.00 36,700.00 20,138.91 191.85 54.87% 16,561.09- 100.05.71.00.5505 COMPUTER CHARGES 41,040.00 41,040.00 25,062.63 694.57 61.07% 15,977.37- 100.05.71.00.5602 TELEPHONE 300.00 300.00 90.00 10.00 30.00% 210.00- 100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 8,000.00 8,000.00 5,752.40 .00 71.91% 2,247.60- 100.05.71.00.5702 PROCESSING SUPPLIES 17,500.00 17,500.00 10,331.35 695.68 59.04% 7,168.65- 100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,800.00 3,800.00 1,212.85 .00 31.92% 2,587.15- 100.05.71.00.5740 LIBRARY GRANT EXPENSE .00 .00 .00 .00 .00 .00 100.05.71.00.5752 LIBRARY FRIENDS EXPENSE .00 .00 .00 .00 .00 .00 100.05.71.00.5774 LIBRARY REPLACEMENT 1,300.00 1,300.00 292.43 .00 22.49% 1,007.57- 100.05.71.00.5835 HOUSEKEEPING SERVICES 38,000.00 38,000.00 27,441.00 3,049.00 72.21% 10,559.00- 100.05.71.00.5910 GAS & ELECTRIC 75,000.00 75,000.00 47,656.91 6,909.76 63.54% 27,343.09- 100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 1,290.52 .00 51.62% 1,209.48- 100.05.71.00.6062 PROGRAMMING 6,000.00 6,000.00 11,533.14 3,299.23 192.22% 5,533.14 100.05.71.01.5711 PRINT MATERIALS 115,000.00 115,000.00 69,747.99 5,827.21 60.65% 45,252.01- 100.05.71.01.5713 PRINT MATERIALS - ADULT .00 .00 .00 .00 .00 .00 100.05.71.02.5711 AUDIO VISUAL MATERIALS 50,000.00 50,000.00 28,978.82 4,564.62 57.96% 21,021.18- 100.05.71.03.5711 ELECTRONIC MATERIALS 16,000.00 16,000.00 12,951.42 115.65 80.95% 3,048.58- 100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V..00 .00 .00 .00 .00 .00 100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00 100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00 100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00 100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00 100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00 100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00 100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00 100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00 100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00 Total LIBRARY DEPARTMENT:1,251,732.00 1,251,732.00 810,046.91 85,888.93 64.71% 441,685.09- Page 5 of 8 Financial Reports Packet Page 9 CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1 Period: 09/18 Oct 01, 2018 03:47PM 2018-18 2018-18 2018-18 2018-18 % Actual Over / Adopted Amended YTD Current month To (Under) Account Number Account Title Budget Budget Actual Actual Budget Budget GENERAL FUND CULTURE, REC AND EDUCATION 100.05.71.00.4140 LIBRARY GRANTS REVENUE .00 .00 1,539.78 .00 .00 1,539.78 100.05.71.00.4150 LIBRARY - SYSTEM, ETC 116,472.00 116,472.00 60,629.30 .00 52.05% 55,842.70- 100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,300.00 1,300.00 1,047.84 65.67 80.60% 252.16- 100.05.71.00.4313 LIBRARY FINES 17,000.00 17,000.00 12,480.16 1,480.08 73.41% 4,519.84- 100.05.71.00.4314 LIBRARY TAXABLE REVENUE 9,000.00 9,000.00 6,826.04 810.00 75.84% 2,173.96- 100.05.71.00.4542 LIBRARY PHONE USE .00 .00 .00 .00 .00 .00 100.05.71.00.4544 ROOM RENTAL 1,000.00 1,000.00 1,318.75 .00 131.88% 318.75 100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 .00 .00 .00 .00 .00 100.05.71.00.4552 LIBRARY FRIENDS REVENUE .00 .00 4,259.55 754.72 .00 4,259.55 Total LIBRARY DEPARTMENT:144,772.00 144,772.00 88,101.42 3,110.47 60.86% 56,670.58- Page 6 of 8 Financial Reports Packet Page 10 CITY OF MUSKEGO BALANCE SHEET SEPTEMBER 30, 2018 LIBRARY EXPANSION TRUST FUND ASSETS 502.00.00.00.1001 EQUITY IN POOLED CASH ( 32,897.00) 502.00.00.00.1011 CASH IN BANK- LIBRARY-1B 12,860.57 502.00.00.00.1105 LIBRARY INVESTMENTS 44,240.39 TOTAL ASSETS 24,203.96 LIABILITIES AND EQUITY FUND EQUITY 502.00.00.00.3501 FUND BALANCE-RESERVED 61,692.95 502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 38,004.86) REVENUE OVER EXPENDITURES - YTD 515.87 TOTAL FUND EQUITY 24,203.96 TOTAL LIABILITIES AND EQUITY 24,203.96 Page 7 of 8 Financial Reports Packet Page 11 CITY OF MUSKEGO BALANCE SHEET SEPTEMBER 30, 2018 FEDERATED LIBRARY SYSTEM FUND ASSETS 503.00.00.00.1001 EQUITY IN POOLED CASH 33,565.60 TOTAL ASSETS 33,565.60 LIABILITIES AND EQUITY FUND EQUITY 503.00.00.00.3510 FUND BALANCE-RESERVED 14,784.97 503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT 107,712.93 REVENUE OVER EXPENDITURES - YTD ( 88,932.30) TOTAL FUND EQUITY 33,565.60 TOTAL LIABILITIES AND EQUITY 33,565.60 Page 8 of 8 Financial Reports Packet Page 12 Director’s Report October 16th, 2018 1. Adult Services Update (from Elke Saylor, Head of Reference and Samantha Quail, Adult Services Librarian): As we pack all of our work belongings into boxes in anticipation of the staff area recarpeting project, we also keep in mind an assortment of programs scheduled for this month. For one, the Retirement Classroom folks are back with a series of financial literacy classes for soon-to-be retirees. These classes are always well attended and they are offered at no cost to the Library. As a follow-up to the Friends Craft Beer & Wine Tasting event, we are hosting Wisconsin’s own Matthew Janzen to talk about his recent book “The State of Craft Beer, and on October23rd and Linda Godfrey will be back with a program about spooky occurrences in Wisconsin with “Monsters among us.” 2. Children’s Update (from Abby Bussen, Children’s Librarian): September was a planning month for the children’s department. While all regular storytimes continued as per usual, our evening and weekend programs were on hiatus as we planned for our fall and winter programs, coming off the back of summer reading. As families settle into their school-year routine, so do we! Looking ahead, we have Sweet Eats 2: Attack of the Snack in October, Lots of Bots in November, and Make+Give in December for our school-aged Wednesday evening programs. We also have moved Read Aloud Crowd to Saturday mornings to avoid any conflicts with after-school programs and Thursday night NFL games. Our Saturday programs now include Read Aloud Crowd, Rock the Block LEGO Club, and Family Picturebook Brunch, frequently on different weekends, in an attempt to offer a greater spread of programs to busy families. Sensory Playdates begin again in October, and we’ve begun offering a new monthly program called Bots for Tots, which introduces coding and robotics to young children. Dance Party in October will begin an every-other-month Wednesday morning program offering for preschool-aged children. In addition to this full schedule, we also are happy to announce we won an IMLS grant from the DPI to purchase maker kits for use by MNSD classroom teachers. The items have been purchased and with the cooperation of Toni Heinowski (of MNSD), we hope to get them introduced in classrooms before the end of the year. We have also ramped up our Traveling Tales, on-demand storytimes we offer to childcare facilities and 4K classrooms in the community. Perhaps most excitingly, we are on a trajectory to surpass our 2017 program attendance total for children’s programming which will hopefully allow us to continue our trend of increasing yearly attendance for the 3rd year in a row. Page 1 of 3 October 2018 Director's Report Packet Page 13 3. Young Adult Update (from Amanda Hyland, Young Adult Librarian): For Young Adult programming during September, there was a “What in the World” Contest in the Teen Area, where teens had to match fictional literary worlds to their creators. Amanda attended Teen Think Tank on September 13 at the Delafield Public Library and met with other teen librarians to talk about programming. She also attended Tech Days at the Franklin Library on September 27 where Jason Griffey talked about technology and what to expect for the future of libraries. September 23-29 was Banned Books Week and she created additional posts for Facebook highlighting information about libraries and censorship. 4. Other Updates: a. Dates of Note: October 22nd: City of Muskego Public Hearing, October 23rd: Final vote on City Budget, November 20th: Library Board Meeting b. 2019 Budget Update: Brittany attended the Council’s second half of the operating budget discussion on 10/9, with the Council making a final vote on the City’s budget on October 23rd. If the salary study is finalized on October 23rd, the Library Board will need to formerly approve it at the November meeting. c. Strategic Planning Committee: The Strategic Planning Committee will be meeting in October to discuss initial timelines for the 2019 strategic planning process. The 2019 Action Plan and a framework for the 2020-2022 strategic plan will be presented to the full Board in November or December. d. Update on Friends Craft Beer and Wine Tasting e. Carpeting Project: October 22nd-November 2nd the staff area will be re-carpeted. The staff area will be off limits, and staff will be working in an alternate location in the Library. f. Jingle on Janesville: The Library will be hosting a tree lighting ceremony as part of a Chamber event on Saturday, November 24th. Santa and Mrs. Claus will be present for pictures! This is a new program. 5. Continuing Education: Amanda Hyland attended the Teen Think Tank and the Tech Days conference. Brittany will be applying to sit on the LSTA (Library Services and Technology Act) Committee for the state. Three Trustees (Trustee Robertson, Jung, and Schroeder) attended the Bridges Trustee dinner and networked with other Trustees from the System on October 2nd. 6. Employee Anniversaries in October: Keri Bongey - shelver (1 year), Grace Cotton - shelver (1 year), Brittany Larson - director (1 year). Page 2 of 3 October 2018 Director's Report Packet Page 14 JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL SEPT YTD Checkouts 2017 23,280 22,488 25,479 22,564 21,917 28,959 29,044 25,946 20,266 22,451 20,987 16,966 280,347 219,943 2018 23,110 21,362 23,503 23,882 19,768 31,869 29,619 26,983 19,914 220,010 220,010 % Change -0.7%-5.0%-7.8%5.8%-9.8%10.0%2.0%4.0%-1.7%0.0% eBook Checkouts 2017 1,654 1,453 1,774 1,700 1,568 1,683 1,717 1,729 1,654 1,669 1,507 1,592 19,700 14,932 2018 1,889 1,798 1,997 1,906 1,771 1,869 2,086 2,149 1,977 17,442 17,442 % Change 14.2%23.7%12.6%12.1%12.9%11.1%21.5%24.3%19.5%16.8% Self-Service Transaction Percentage of Total Circ (Self-check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts) 2017 56.4%56.5%57.3%59.4%57.7%51.7%59.1%55.7%60.0%59.1%58.6%66.8%57.1%57.0% 2018 56.9%57.3%60.1%61.3%62.4%57.5%60.1%59.3%62.9%59.6%59.6% Library Visits 2017 10,901 11,146 13,100 10,339 10,600 14,598 13,934 12,585 9,812 10,788 9,897 7,786 135,486 107,015 2018 10,641 11,097 11,784 11,417 9,779 16,604 15,926 12,967 9,449 109,662 109,662 % Change -2.4%-0.4%-10.0%10.4%-7.7%13.7%14.3%3.0%-3.7%2.5% Reference Transactions 2017 1,224 1,237 1,425 1,080 1,133 992 1,077 1,206 874 1,064 979 932 13,223 10,248 2018 1,387 1,249 1,407 1,362 1,043 1,196 1,138 1,185 1,126 11,093 11,093 % Change 13.3%1.0%-1.3%26.1%-7.9%20.6%5.7%-1.7%28.8%8.2% Meeting Room Use 2017 88 96 99 76 88 69 76 84 79 87 85 68 995 755 2018 101 93 102 95 82 72 84 74 65 768 768 % Change 14.8%-3.1%3.0%25.0%-6.8%4.3%10.5%-11.9%-17.7%1.7% Monthly Statistics for Muskego Public Library 2018 Page 3 of 3 October 2018 Director's Report Packet Page 15 Memo October 16th, 2018 From: Brittany Larson, Library Director To: Muskego Public Library Board RE: Action: Review and possible updates to Library Board of Trustees Bylaws Article V: Committees At the September 18th Library Board Meeting, the Board reviewed Article V: Committees of the Library Board of Trustees Bylaws (see following page). Discussion ensued about the vague nature of Article V, Section 1: “Standing Committees. Generally, there are no standing committees of the Board.” To create a better directive that allows for standing committees as needed, the Board discussed updating Article V, Section 1 to the following: “Standing Committees. Standing committees can be appointed based on the need of the Library and at the behest of the Board.” The Library Board took a straw poll on September 18th in favor of this change, and agreed to vote on this update at the October 16th meeting. Page 1 of 2 Action: Review and possible updates to Library Board of... Packet Page 16 Muskego Public Library Board of Trustees Bylaws, Page 3 of 5 Adopted by the Board of Trustees of the Muskego Public Library on May 19, 2015. Section 4. Minutes. Minutes of all meetings shall, at a minimum, indicate board members present, all items of business, all motions (except those that were withdrawn), and the result of all votes taken. Current board minutes shall be posted in the library. Section 5. Special Meetings. Special meetings may be called at the direction of the president, and shall be called at the written request of three or more members for the transaction of business as stated in the call for the meeting. Except in cases of emergency, at least 48 hours notice shall be given. In no case may less than two hours notice be given. Section 6. Quorum. A quorum for the transaction of business at any meeting shall consist of five or more members of the Board present in person. Section 7. Open Meetings Law Compliance. All Board meetings and all committee meetings shall be held in compliance with Wisconsin’s open meetings law (Wisconsin Statutes Sections 19.81 to 19.98). Section 8. Parliamentary Authority. The rules contained in Robert’s Rules of Order, latest revised edition shall govern the parliamentary procedure of the meetings, in all cases in which they are not inconsistent with these bylaws and any statutes applicable to this Board. Article V Committees Section 1. Standing Committees. Generally, there are no standing committees of the Board. Section 2. Nominating Committee. (See Article III, Section 2.) Section 3. Ad Hoc Committees. Ad hoc committees for the study of special projects shall be appointed by the president, with the approval of the Board, to serve until the final report of the work for which they were appointed has been filed. These committees may also include staff and public representatives, as well as outside experts. Section 4. No committee shall have other than advisory powers. Page 2 of 2 Action: Review and possible updates to Library Board of... Packet Page 17