LIBRARY BOARD Packet - 6/16/2020CITY OF MUSKEGO
LIBRARY BOARD AGENDA
06/16/2020
5:00 PM
Library Public Meeting Room 4, S73 W16663
Janesville Road
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
CONSENT AGENDA
1 Approval of minutes
May 19, 2020 Minutes
2 Place on file the Library Financial Reports
May 2020 Financial Reports
PRESIDENT’S REPORT
Information
DIRECTOR’S REPORT
Information
1 June 2020 Director's Report
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
1 Discussion: Update on Library Service Level 4
2 Discussion/Action: Muskego Public Library Service Program Notice
3 Discussion: 2021 Budget Discussion
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4 Discussion/Action: appointment of Library Board Committees
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
NOTICE
PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality
may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at
the above-stated meeting other than the governmental body specifically referred to above in this notice.
Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and
services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100.
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CITY OF MUSKEGO
LIBRARY BOARD MINUTES
05/19/2020
5:00 PM
Online Meeting
This meeting will not be held at the Muskego Public Library due to the COVID-19 virus pandemic. It will
be held virtually via Zoom. Any comments which the public wishes to make regarding an item on the
Library Board agenda may be communicated to the library via email at blarson@cityofmuskego.org and
they will be directed to the Library Director and Library Board Trustees. Any email comments for the
Library Board must be received by 4:30 PM on the date of the meeting.
Interested parties may also participate in the meeting directly by calling 646-558-8656 or downloading the
ZOOM app located at http://zoom.us and utilize this unique ID to join: 834 1949 8990. You may also use
this link on a computer: https://us02web.zoom.us/j/83419498990
CALL TO ORDER
Vice President Konkel called the meeting to order at 5:03 PM.
PLEDGE OF ALLEGIANCE
ROLL CALL
Present were Vice President Konkel, Trustee Schroeder, Trustee Darkow, Trustee Heinowski,
Trustee Humphreys, Trustee Kangas, Trustee Blair and Director Larson.
President Robertson and Alderman Wolfe were excused.
Trustee Schroeder left at 5:48PM.
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
No public comment was submitted via the notified method.
CONSENT AGENDA
Trustee Blair made a motion to approve the CONSENT AGENDA, Trustee Darkow
seconded. Motion Passed 7 in favor.
1 Approval of minutes
April 21, 2020 Minutes
2 Place on file the Library Financial Reports
April 2020 Financial Reports
PRESIDENT’S REPORT Page 1 of 2
May 19, 2020 Minutes
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Information
DIRECTOR’S REPORT
Information
1 May 2020 Director's Report
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
1 Discussion/Action: Election of Board Officers
Trustee Schroeder made a motion to approve the Election of Board Officers,
Trustee Darkow seconded. Motion Passed 7 in favor.
2 Discussion: Curbside Service Update
3 Discussion: Library 2020 Budget Update
4 Discussion/Action: Library Reopening Plan Update
Trustee Darkow made a motion to approve the Library Reopening Plan Update,
Trustee Blair seconded. Motion Passed 6 in favor.
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
Trustee Darkow made a motion to adjourn, Trustee Blair seconded. Motion Passed
6 in favor.
Meeting adjourned at 7:16 PM
NOTICE
PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality
may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at
the above-stated meeting other than the governmental body specifically referred to above in this notice.
Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and
services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100.
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May 19, 2020 Minutes
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CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1
Report dates: 5/1/2020-5/31/2020 Jun 01, 2020 02:59PM
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account =
"1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599"
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
AMAZON CAPITAL SERVICES
1HPN-W7P1-J 1 Invoice GLOVES, HAND SANITIZER- COVI 05/06/2020 05/26/2020 87.56 520 100.05.71.00.5701
1LWD-79QR-9 1 Invoice APRONS - COVID SUPPLIES 05/05/2020 05/26/2020 23.78 520 100.05.71.00.5701
1N7D-4R3J-CD 1 Invoice GLOVES - COVID SUPPLIES 04/27/2020 05/26/2020 16.64 520 100.05.71.00.5701
1Q49-YD9H-67 1 Invoice BAGS - COVID SUPPLIES 04/23/2020 05/26/2020 24.71 520 100.05.71.00.5702
1Q49-YD9H-T 1 Invoice SLEEVES - COVID SUPPLIES 04/25/2020 05/26/2020 29.98 520 100.05.71.00.5701
1VGF-DPD4-3 1 Invoice MASKS, HAND SANITIZER, GLOVE 04/21/2020 05/26/2020 140.74 520 100.05.71.00.5701
1VVV-676R-6P 1 Invoice PLASTIC BAGS - COVID SUPPLIES 04/28/2020 05/26/2020 31.98 520 100.05.71.00.5702
1VYC-K371-49 1 Invoice FACE MASKS - COVID SUPPLIES 04/27/2020 05/26/2020 41.00 520 100.05.71.00.5701
Total AMAZON CAPITAL SERVICES:396.39
BAKER & TAYLOR COMPANY
0003208259 1 Invoice PRINT 04/15/2020 05/12/2020 3.59- 520 100.05.71.01.5711
2035179643 1 Invoice PRINT 03/17/2020 05/12/2020 319.25 520 100.05.71.01.5711
2035181514 1 Invoice PRINT 03/18/2020 05/12/2020 454.59 520 100.05.71.01.5711
2035186117 1 Invoice PRINT 03/23/2020 05/12/2020 398.09 520 100.05.71.01.5711
5016099773 1 Invoice PRINT 03/19/2020 05/12/2020 25.41 520 100.05.71.01.5711
5016108511 1 Invoice PRINT 03/25/2020 05/12/2020 50.14 520 100.05.71.01.5711
Total BAKER & TAYLOR COMPANY:1,243.89
BAKER & TAYLOR ENTERTAINMENT
H44743650 1 Invoice AV 03/17/2020 05/12/2020 122.34 520 100.05.71.02.5711
H44743651 1 Invoice AV 03/17/2020 05/12/2020 17.96 520 100.05.71.02.5711
H44833310 1 Invoice AV 03/24/2020 05/12/2020 61.89 520 100.05.71.02.5711
H634223CM 1 Invoice AV 04/21/2020 05/12/2020 32.39- 520 100.05.71.02.5711
Total BAKER & TAYLOR ENTERTAINMENT:169.80
CARDMEMBER SERVICE (ELAN)
3469/052620 3 Invoice CURBSIDE SIGN - COVID SUPPLIE 04/27/2020 05/26/2020 60.40 520 100.05.71.00.5701
3469/052620 1 Invoice ZOOM PRO & WEBINAR 04/27/2020 05/26/2020 49.08 520 100.05.71.00.5303
3469/052620 2 Invoice BAGS - COVID SUPPLIES 04/27/2020 05/26/2020 41.67 520 100.05.71.00.5702
4273/052620 1 Invoice KEYS FOR LIBRARY 04/27/2020 05/26/2020 21.50 520 100.05.71.00.5415
Total CARDMEMBER SERVICE (ELAN):172.65
EAGLE MEDIA, INC.
00130309 1 Invoice 5 CURBSIDE PICKUP SIGNS - COV 05/11/2020 05/26/2020 100.00 520 100.05.71.00.5701
Total EAGLE MEDIA, INC.:100.00
FINDAWAY WORLD LLC
317689 1 Invoice AV 03/17/2020 05/12/2020 395.93 520 100.05.71.02.5711
317706 1 Invoice AV 03/17/2020 05/12/2020 42.74 520 100.05.71.02.5711
Total FINDAWAY WORLD LLC:438.67
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May 2020 Financial Reports
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CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2
Report dates: 5/1/2020-5/31/2020 Jun 01, 2020 02:59PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
G & O THERMAL SUPPPLY CO.
6102533-00 1 Invoice LIBRARY MAINTENANCE 05/14/2020 05/26/2020 962.80 520 100.05.71.00.5415
Total G & O THERMAL SUPPPLY CO.:962.80
JANI-KING INC- MILW REGION
MIL05200113 3 Invoice LIBRARY 05/01/2020 05/12/2020 3,125.00 520 100.05.71.00.5835
Total JANI-KING INC- MILW REGION:3,125.00
JM BRENNAN, INC.
SALES000115 1 Invoice PREVENTATIVE MAINTENANCE - 03/19/2020 05/26/2020 1,488.12 520 100.05.71.00.5415
Total JM BRENNAN, INC.:1,488.12
KUJAWA ENTERPRISES INC.
131709 1 Invoice APR 20 PLANT MAINT 04/10/2020 05/26/2020 61.00 520 100.05.71.00.5415
132338 1 Invoice MAY 20 PLANT MAINT 05/06/2020 05/26/2020 61.00 520 100.05.71.00.5415
Total KUJAWA ENTERPRISES INC.:122.00
MICROMARKETING LLC
806874 1 Invoice AV 03/12/2020 05/12/2020 39.99 520 100.05.71.02.5711
807727 1 Invoice AV 03/19/2020 05/12/2020 84.49 520 100.05.71.02.5711
Total MICROMARKETING LLC:124.48
TIAA COMMERCIAL FINANCE, INC.
20340429/0526 1 Invoice 06/01/20-06/30/20 STAFF PRINTER 05/10/2020 05/26/2020 336.55 520 100.05.71.00.5401
Total TIAA COMMERCIAL FINANCE, INC.:336.55
TIME WARNER CABLE
063003301/052 1 Invoice 04/29/20-05/28/20 BUSINESS INTE 04/30/2020 05/26/2020 99.98 520 100.05.71.00.5505
Total TIME WARNER CABLE:99.98
U.S. CELLULAR
0370844138 6 Invoice MONTHLY CHARGE- LIBRARY 04/28/2020 05/26/2020 20.00 520 100.05.71.00.5602
Total U.S. CELLULAR:20.00
WE ENERGIES
5499-564-961/ 1 Invoice LIBRARY 05/01/2020 05/26/2020 4,150.00 520 100.05.71.00.5910
Total WE ENERGIES:4,150.00
Grand Totals: 12,950.33
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May 2020 Financial Reports
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CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3
Report dates: 5/1/2020-5/31/2020 Jun 01, 2020 02:59PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account =
"1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599"
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May 2020 Financial Reports
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CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1
Period: 05/20 Jun 01, 2020 03:38PM
2020-20 2020-20 2020-20 2020-20 % Actual Over /
Adopted Amended YTD Current month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.4140 LIBRARY GRANTS REVENUE 1,556.00 1,556.00 .00 .00 .00 1,556.00-
100.05.71.00.4150 LIBRARY - SYSTEM, ETC 117,784.00 117,784.00 60,997.00 60,425.00 51.79% 56,787.00-
100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,300.00 1,300.00 443.75 .00 34.13% 856.25-
100.05.71.00.4313 LIBRARY FINES 17,000.00 17,000.00 3,267.41 217.20 19.22% 13,732.59-
100.05.71.00.4314 LIBRARY TAXABLE REVENUE 9,000.00 9,000.00 1,726.27 .00 19.18% 7,273.73-
100.05.71.00.4542 LIBRARY PHONE USE .00 .00 .00 .00 .00 .00
100.05.71.00.4544 ROOM RENTAL 1,000.00 1,000.00 200.00 .00 20.00% 800.00-
100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 .00 .00 .00 .00 .00
100.05.71.00.4552 LIBRARY FRIENDS REVENUE 5,000.00 5,000.00 883.89 .00 17.68% 4,116.11-
Total LIBRARY DEPARTMENT:152,640.00 152,640.00 67,518.32 60,642.20 44.23% 85,121.68-
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May 2020 Financial Reports
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CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1
Period: 05/20 Jun 01, 2020 03:27PM
2020-20 2020-20 2020-20 2020-20 % Actual Over /
Adopted Amended YTD Current Month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.5101 SALARY & WAGES 663,692.43 663,692.43 235,384.67 25,385.65 35.47% 428,307.76-
100.05.71.00.5102 OVERTIME 2,000.00 2,000.00 .00 .00 .00 2,000.00-
100.05.71.00.5201 FICA 52,394.27 52,394.27 17,868.27 1,855.67 34.10% 34,526.00-
100.05.71.00.5202 PENSION 39,635.32 39,635.32 14,031.95 1,511.78 35.40% 25,603.37-
100.05.71.00.5203 HEALTH 108,019.98 108,019.98 37,806.28 .00 35.00% 70,213.70-
100.05.71.00.5204 LIFE 1,219.82 1,219.82 370.40 .00 30.37% 849.42-
100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00
100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 19,200.00 19,200.00 6,400.00 .00 33.33% 12,800.00-
100.05.71.00.5302 MILEAGE 2,000.00 2,000.00 273.86 .00 13.69% 1,726.14-
100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 81.88 49.08 2.34% 3,418.12-
100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 405.00 .00 31.15% 895.00-
100.05.71.00.5401 LIBRARY EQUIPMENT 19,900.00 19,900.00 7,983.82 336.55 40.12% 11,916.18-
100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 36,700.00 36,700.00 16,280.07 2,594.42 44.36% 20,419.93-
100.05.71.00.5505 COMPUTER CHARGES 40,325.00 40,325.00 24,049.80 99.98 59.64% 16,275.20-
100.05.71.00.5602 TELEPHONE 720.00 720.00 110.00 20.00 15.28% 610.00-
100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 8,000.00 8,000.00 2,210.24 500.10 27.63% 5,789.76-
100.05.71.00.5702 PROCESSING SUPPLIES 17,500.00 17,500.00 1,624.45 98.36 9.28% 15,875.55-
100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,800.00 3,800.00 586.30 .00 15.43% 3,213.70-
100.05.71.00.5740 LIBRARY GRANT EXPENSE 1,556.00 1,556.00 .00 .00 .00 1,556.00-
100.05.71.00.5752 LIBRARY FRIENDS EXPENSE 5,000.00 5,000.00 1,774.06 .00 35.48% 3,225.94-
100.05.71.00.5774 LIBRARY REPLACEMENT 1,300.00 1,300.00 121.50 .00 9.35% 1,178.50-
100.05.71.00.5835 HOUSEKEEPING SERVICES 38,000.00 38,000.00 15,625.00 3,125.00 41.12% 22,375.00-
100.05.71.00.5910 GAS & ELECTRIC 75,000.00 75,000.00 19,552.42 4,150.00 26.07% 55,447.58-
100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 670.64 .00 26.83% 1,829.36-
100.05.71.00.6062 PROGRAMMING 7,000.00 7,000.00 1,038.85 .00 14.84% 5,961.15-
100.05.71.01.5711 PRINT MATERIALS 115,000.00 115,000.00 29,594.94 1,243.89 25.73% 85,405.06-
100.05.71.01.5713 PRINT MATERIALS - ADULT .00 .00 .00 .00 .00 .00
100.05.71.02.5711 AUDIO VISUAL MATERIALS 50,000.00 50,000.00 10,407.50 732.95 20.82% 39,592.50-
100.05.71.03.5711 ELECTRONIC MATERIALS 18,375.00 18,375.00 15,154.17 .00 82.47% 3,220.83-
100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V..00 .00 .00 .00 .00 .00
100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00
100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00
100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00
100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00
100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00
100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00
100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00
100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00
100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00
Total LIBRARY DEPARTMENT:1,333,637.82 1,333,637.82 459,406.07 41,703.43 34.45% 874,231.75-
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May 2020 Financial Reports
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CITY OF MUSKEGO
BALANCE SHEET
MAY 31, 2020
FEDERATED LIBRARY SYSTEM FUND
ASSETS
503.00.00.00.1001 EQUITY IN POOLED CASH 37,034.81
TOTAL ASSETS 37,034.81
LIABILITIES AND EQUITY
FUND EQUITY
503.00.00.00.3510 FUND BALANCE-RESERVED 14,784.97
503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT 21,250.63
REVENUE OVER EXPENDITURES - YTD 999.21
TOTAL FUND EQUITY 37,034.81
TOTAL LIABILITIES AND EQUITY 37,034.81
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May 2020 Financial Reports
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CITY OF MUSKEGO
BALANCE SHEET
MAY 31, 2020
LIBRARY EXPANSION TRUST FUND
ASSETS
502.00.00.00.1001 EQUITY IN POOLED CASH ( 32,897.00)
502.00.00.00.1011 CASH IN BANK- LIBRARY-1B 12,938.25
502.00.00.00.1105 LIBRARY INVESTMENTS 45,738.83
TOTAL ASSETS 25,780.08
LIABILITIES AND EQUITY
FUND EQUITY
502.00.00.00.3501 FUND BALANCE-RESERVED 61,692.95
502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 36,083.77)
REVENUE OVER EXPENDITURES - YTD 170.90
TOTAL FUND EQUITY 25,780.08
TOTAL LIABILITIES AND EQUITY 25,780.08
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May 2020 Financial Reports
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Director’s Report
June 16th, 2020
1. Reference Update (from Elke Saylor - Head of Reference, Samantha Quail - Adult Services
Librarian, Amanda Hyland – Young Adult and Marketing Librarian, and Abby Bussen – Children’s
Librarian):
As we focus on returning to the building full time, we are finally able to release orders for materials
from April, May and June. That means a lot of unpacking and a lot of cataloging is waiting for the
librarians, and new materials will soon be available to patrons.
We will watch the impact this may have on our spending for the remainder of the year.
Programs for adults have also been impacted. There are a number of programs that were canceled
over the past three months, and we are unsure when we may be able to begin offering live
programs again. One issue is the willingness of presenters to venture forth. We have already had a
cancellation for September from a gentleman whose immune system is compromised. We will be
creative and innovative in what we offer and how we offer it. One upcoming program illustrates that
point. On June 23, Chad Lewis will be giving a virtual presentation of “Bizarre History of Wisconsin”
via Zoom. We worked with local senior living facilities to promote this program and per their
suggestion are offering it at 3pm. To register follow this link on our Facebook page
https://www.facebook.com/events/258880662094877/ and visit the “tickets” link.
The Summer Reading Program is going live on June 15th for all ages with the Beanstack app. To
register and see all the hard work staff have put into creating this program, visit
https://muskegopubliclibrary.beanstack.org/. Paper versions will be available for those who need
them.
2. Children’s Update (from Abby Bussen, Children’s Librarian):
Summer reading has been the primary focus for the Children’s department! The virtual program
Beanstack has been set up, with badges, activities, and prizes planned. Marketing through videos
and Facebook were created and deployed online and to the schools. Pre-registration began the first
week in June and the official start date is June 15th. Many families have already pre-registered! We
have coordinated with our popular summer performers who have planned virtual summer programs
to entertain families, including Zoo Zort, Nikki Flynn the magician, Comedy Sportz and more.
Families who do not have access to internet or who are not able to use the online version may use a
paper log. Abby continues to provide virtual story times and sing-alongs twice a week. The
programs are posted on Facebook after so that kids can watch them over and over (which they do!).
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3. Young Adult Update (from Amanda Hyland, Young Adult and Marketing Librarian)
The month of May has been devoted to working on Summer Reading. The Library will offer the
Teen Summer Reading Program not only in-house with paper logs, but virtually as well. For patrons
opting to go virtually, they will need to use an online app/website called Beanstack. This app allows
patrons to log their minutes, write reviews, and participate in a variety of activities. Amanda has
time been spent a lot time learning how to use Beanstack, creating the program for Beanstack, and
also creating activities. Amanda has created a variety of trivia contests and escape rooms that teens
can do online through Beanstack including: a Harry Potter and Hunger Games escape room, Dr.
Who Puzzling Portraits, Star Wars Silhouette Contest, Word Cloud Contest, Hayao Miyazaki Contest,
etc.
4. Circulation Update (from Jane Matusinec, Circulation Supervisor)
Even though our building has been mostly closed to the public, the circulation staff has been busy
providing patrons with curbside delivery service. While this is certainly not our normal business as
usual, the staff has done a great job of pulling together to serve our customers. We have had great
support from our reference co-workers in order to provide timely service to our patrons.
From May 13 through June 9, we have delivered over 5200 items curbside.
We have also assisted patrons with getting library cards and sending faxes by appointment over the
last 2 weeks.
We are now in the final preparations for Service Level 4. We are carefully planning out the
placement of our checkout areas with social distancing in mind. We are creating easy-to-understand
signage to make our facility easy to use and as welcoming as possible when welcome back the
public.
Since our closure, more than 60 people have made digital library cards and had access to ebooks and
audio books. We will be contacting these patrons to encourage them to come on in to get a library
card so that they can take full advantage of our library.
5. Other Updates:
a. Dates of Note: Next Library Board Meeting is July 21st. A strategic planning meeting will
be scheduled before the July Full Board meeting to discuss capital projects connected to
the strategic plan.
b. 2021 Budget: July the Board will vote on the 2021 Capital and Operating budgets.
c. Friends of the Library: The Friends are aware of the impact to fundraising and we met
on June 8th to begin to strategize. The Book Sale revenue losses are around $903 YTD
compared to 2019. Brittany is working with the Friends to plan when to start accepting
donations and when Friends volunteers are able to start managing the book sale again.
Fundraising planning will begin again. A hearty and fond farewell to the President of the
Friends Lawrence Bunting and executive Friends Board member Carolyn Bunting. They
will be leaving Muskego to travel for a couple of years but will remain Friends of the
Library in spirit. Thank you to the Buntings for your years of service and support to the
Library.
d. Grants: Michele attended an accessibility workshop and was a awarded a $975 grant to
use on improving accessibility at our library. We will be purchasing accessible tables for
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June 2020 Director's Report
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our study rooms. Brittany applied for a WILs grant and is waiting to hear the results. A
Bridges grant will reimburse us for Zoom costs from April-June. Brittany will explore
more grants in the coming weeks.
e. Federal Reimbursement: Brittany checked in with City Finance and right now the City’s
COVID expenses are below the Federal reimbursement threshold. The Library will
continue to track COVID expenses in case this threshold is met and reimbursement
becomes possible.
6. Employee Anniversaries: Lois Cotton, Library Aide (1 year), Stephanie Kinzel, Shelver (1 year)
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JAN FEB MAR**APR**MAY**JUN JUL AUG SEPT OCT NOV DEC TOTAL MAY** YTD
Checkouts
2019 21,785 21,507 24,231 23,645 21,420 26,506 30,895 26,132 21,640 22,944 20,647 18,821 280,173 112,588
2020 21,884 21,299 12,709 764 4,550 61,206 61,206
% Change 0.5%(1.0%)(47.6%)(96.8%)(78.8%)(78.2%)(45.6%)
Overdrive Checkouts (E-books, E-Audio, E-Video)
2019 2,247 2,119 2,302 2,198 2,232 2,262 2,455 2,351 2,312 2,358 2,220 2,202 27,258 11,098
2020 2,500 2,432 2,651 2,956 2,946 13,485 13,485
% Change 11.3%14.8%15.2%34.5%32.0%(50.5%)21.5%
Kanopy Play Withdrawal
2019 21 29 53 41 75 54 44 62 56 59 58 53 605 219
2020 58 69 92 79 56 354 354
% Change TOTAL 176.2%137.9%73.6%92.7%(25.3%)(41.5%)61.6%
Kanopy Play Withdrawal Value
2019 $42 $58 $106 $82 $165 $111 $103 $145 $142 $130 $143 $121 $1,348 $453
2020 $140 $153 $214 $181 $106 $794 $794
% Change 233.3%163.8%101.9%120.7%(35.8%)(41.1%)75.3%
Self-Service Transaction Percentage of Total Circ (Self-check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts)
2019 56.4%60.6%62.5%63.0%65.6%63.3%65.1%65.2%66.6%62.9%64.0%65.3%63.4%61.6%
2020 62.1%57.8%64.7%84.1%47.6%60.9%60.9%
Curbside Pickups
42 1,335 1,377
Library Visits*
2019 10,151 11,418 12,525 13,775 10,701 14,463 14,851 13,447 10,803 12,373 11,118 10,601 146,224 58,570
2020 0 0 0 18 18 18
% Change (100.0%)(100.0%)(100.0%)(99.8%)(100.0%)(100.0%)
Reference Transactions (DPI defined)
2019 1,182 1,123 1,067 995 1,002 1,211 1,331 1,215 1,171 1,118 987 878 13,280 5,369
2020 1,201 1,029 574 15 438 3,257 3,257
% Change 1.6%(8.4%)(46.2%)(98.5%)(56.3%)(75.5%)(39.3%)
Technical/Other Information Transactions
2019 0 576 528 427 492 3,152 4,030 1,362 481 536 450 346 12,380 2,023
2020 768 873 655 27 868 3,191 3,191
TOTAL % Change 66.6%11.9%(22.9%)(97.0%)(12.6%)(100.0%)(100.0%)(100.0%)(100.0%)(100.0%)(100.0%)(100.0%)(74.9%)(12.8%)
Meeting Room Use
2019 78 89 107 97 91 87 87 68 78 96 106 78 1,062 462
2020 94 97 50 0 1 242 242
% Change 20.5%9.0%(53.3%)(100.0%)(98.9%)(77.2%)(47.6%)
*Library Visits in APR'19 appear high. We worked with the gate company to check and service the gate. Counter was down Jun '19 Wk 4. JUN '19 visits for Wk 4 based on Wk 2 & 3 avg.
Monthly Statistics for Muskego Public Library 2020
**The Library was closed to the Public beginning 03/16/2020 due to the COVID-19 pandemic. At the beginning of May, we began Curbside Pickup. On 5/28, we allowed patrons to schedule
Computer Use, Faxing, Card Registration, Meeting Room 4.
Page 4 of 4
June 2020 Director's Report
Packet Page 15
Expenses Related to COVID‐19
Budget Category/Items Quantity Total Cost
CONFERENCES & TRAINING 2 98$
Zoom 2 98$
LIBRARY EQUIPMENT 12 1,368$
Virtual Storytime Tech 4 96$
Sneeze Guard 8 1,272$
OFFICE SUPPLIES 7441 2,074$
Gloves 4300 364$
Masks 700 331$
Sleeves 100 30$
Aprons 100 24$
Vests 20 46$
Signage 11 319$
Hand Sanitizer 27 352$
Sanitizing Wipes 2100 214$
Virtual Storytime Equipment 9 169$
Miscellaneous 24 103$
Face Shields 50 123$
PROCESSING SUPPLIES 2600 181$
Bags 2600 181$
Grand Total 10055 3,721$
Muskego Public Library COVID‐19 Budget Impact (Period:
Page 1 of 5
Discussion: Update on Library Service Level 4
Packet Page 16
MUSKEGO PUBLIC LIBRARY ‐ REVENUE OFFSET
ACTUALS THROUGH MAY 2020
Actuals vs Budget
REVENUE YTD ACTUALS PROJECTED YTD BUDGET INC/(DEC)COMMENTS
LIBRARY GRANT REV ‐$ 648$ (648)$
LIBRARY ‐ SYSTEM, ETC 60,997$ 49,077$ 11,920$
LIBRARY LOST & DAMAGED 444$ 542$ (98)$ Revenue Impacted By Closure
LIBRARY FINES 3,267$ 7,083$ (3,816)$ Revenue Impacted By Closure
LIBRARY TAXABLE REVENUE 1,726$ 3,750$ (2,024)$ Revenue Impacted By Closure
ROOM RENTAL 200$ 417$ (217)$ Revenue Impacted By Closure
LIBRARY FRIENDS REV 884$ 2,083$ (1,199)$
TOTAL 67,518$ 63,600$ 3,918$
Total Revenue Impacted by Closure 5,637$ 11,792$ (6,154)$ See Yellow Cells above
Plus addtl LIBRARY ‐ SYSTEM, ETC revenue 3,638$ 3,638$ Actuals from system/other county reimbursement will be > than budget
TOTAL REVENUE LOSS TO OFFSET (2,516)$
EXPENSE SAVINGS/OPPORTUNITY PROJECTION ANNUAL
USED TO OFFSET REVENUE LOSS YTD ACTUALS (CAP SPEND) BUDGET OPPORTUNITY COMMENTS
AUDIO VISUAL MATERIALS 10,408$ 43,050$ 50,000$ 6,950$
MILEAGE 274$ 2,000$ 2,000$ ‐$
CONFERENCES & TRAINING 82$ 3,500$ 3,500$ ‐$
ELECTRONIC MATERIALS 15,154$ 16,611$ 18,375$ 1,764$ Typically earmarked for nooks, but could be used to cover revenue loss
PROGRAMMING 1,039$ 7,000$ 7,000$ ‐$
PRINT MATERIALS 29,595$ 115,000$ 115,000$ ‐$ Check in with the Librarians in October
PROCESSING SUPPLIES 1,624$ 17,500$ 17,500$ ‐$
OFFICE SUPPLIES 2,210$ 8,000$ 8,000$ ‐$
TOTAL OPPORTUNITY FOR SAVINGS 60,386$ 212,661$ 221,375$ 8,714$
Page 2 of 5
Discussion: Update on Library Service Level 4
Packet Page 17
Muskego Public Library Services Update
The Library will open to the public for in-person browsing and other services starting June 18th. These are
subject to change dependent on pandemic conditions and recommendations of health agencies.
Protective Measures: The Muskego Public Library is committed to the safety of our patrons and staff.
1. Staff will wear masks and adopt a building cleaning schedule.
2. The public is strongly encouraged to wear masks (masks will be provided).
3. Social distancing measures will be set up.
4. Library materials will be quarantined for 72 hours after return.
Open Hours: Monday through Thursday, 10:00 am to 8:00 pm
Friday and Saturday, 9:00 am to 4:30 pm
Curbside Delivery: Monday through Thursday, 10am to 6pm
Friday and Saturday, 9am to 4:30pm
Public Space: In-building browsing and checkout available. Children’s browsing by appointment.
The Library has been set up along these guidelines:
*Please limit your time in the Library
* Public Computers: 8 stations, 1 hour limit; by appointment or sign up
* No children’s playgroups, or other social interactive activities
* Seating, carrels and tables – arranged for one person per space
* Study rooms and exam proctoring available
Children’s Notice: Children under the age of 12 must be accompanied by an adult.
Programs: All in-person Library programs are canceled for until further notice. Virtual programs
will be available, including our online summer reading challenge for all ages.
Meeting Rooms: One public meeting room can be reserved for groups of 15 or less.
Please visit our website (www.cityofmuskego.org/956/COVID-19) for updates
Brittany Larson
Library Director
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Discussion: Update on Library Service Level 4
Packet Page 18
Muskego Library Facebook Statistics
Facebook: Prior to the pandemic Facebook had only been used as a location where we post advertisements for upcoming in-person programs.
Now, it is where we post our virtual programs, activities, and many information and education updates. To give context to the statistics as they
changed, here is a timeline of Library operations during the pandemic:
March 15th-April 28th: virtual services and electronic collection access only
April 29th-May 27th: curbside service added in addition to virtual services*
May 28th-present: in-building appointments in addition to curbside and virtual services
*Wisconsin Stay At Home Order lifted May 13th
Facebook Analytics Comparison FEBRUARY 2020 MARCH 2020 APRIL 2020 MAY 2020
TOTAL DAILY PAGE CONSUMPTION (clicks on any library content) 721 8,292 6,869 2,594
TOTAL ENGAGED USERS (clicks or stories created) 714 6,417 5,695 2,493
TOTAL DAILY VIDEO VIEWS (viewed for at least 30 seconds) 0 3,338 3,326 1,309
TOTAL DAILY PAGE VIEWS 276 2,219 4,439 2,624
TOTAL DAILY PAGE VIEWS (UNIQUE USERS) 127 800 1,507 809
Page 4 of 5
Discussion: Update on Library Service Level 4
Packet Page 19
ANNUAL
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL YTD
PLAY WITHDRAWAL
KANOPY 2019 21 29 53 41 75 54 44 62 56 59 58 53 605 219
KANOPY/HOOPLA 2020 58 69 92 310 167 696 696
KANOPY 2020 58 69 92 79 56 354 354
HOOPLA 2020 0 0 0 231 111 342 342
% Change TOTAL 176.2% 137.9% 73.6% 656.1% 122.7%15.0%217.8%
% Change Kanopy ONLY 176.2% 137.9% 73.6% 92.7% (25.3%)(41.5%) 61.6%
WITHDRAWAL VALUE $
KANOPY 2019 $42 $58 $106 $82 $165 $111 $103 $145 $142 $130 $143 $121 $1,348 $453
KANOPY/HOOPLA 2020 $140 $153 $214 $450 $289 $1,246 $1,246
KANOPY 2020 $140 $153 $214 $181 $106 $794 $794
HOOPLA 2020 $0 $0 $0 $269 $183 $452 $452
% Change 233.3% 163.8% 101.9% 449.1% 75.3%(7.5%) 175.2%
% Change Kanopy ONLY 233.3% 163.8% 101.9% 120.7% (35.8%)(41.1%) 75.3%
2020 HOOPLA CONTENT
Digital Audiobook 81 54 135 135 39%
Digital Comics 2 0 2 2 1%
Digital Ebook 56 38 94 94 27%
Digital Movie 36 13 49 49 14%
Digital Music 13 1 14 14 4%
Digital Television 43 5 48 48 14%
TOTAL 0 0 0 231 111 0000000342342 100%
MUSKEGO PUBLIC LIBRARY KANOPY AND HOOPLA MONTHLY USAGE
Page 5 of 5
Discussion: Update on Library Service Level 4
Packet Page 20
S73W16663 W Janesville Rd
Muskego, WI 53150
P 262.971.2100
W cityofmuskego.org/library
IDEAS. INFORMATION. COMMUNITY
Notice About Muskego Public Library Programs
The Muskego Public Library will be offering virtual programming until further notice and a virtual summer
reading challenge this summer. In-person programming provides unique challenges in the midst of a
pandemic, chief among them:
1. Access to presenters
2. Close quarters gatherings
3. Challenges maintaining social distance and hygiene with younger crowds
We will continue to work hard bringing the community access to virtual programs alongside a variety of
other services.
Please visit our website (www.cityofmuskego.org/956/COVID-19) for updates
Muskego Public Library Board
6/16/2020 Brittany Larson
Library Director
Page 1 of 1
Discussion/Action: Muskego Public Library Service...
Packet Page 21
2021 Budget Discussion Background
Capital Projects
The purpose for today’s discussion is to provide initial review of capital projects that were planned for
2021 and beyond (based on previous years’ planning). It will give returning and new Board members a
chance to both be reminded of the existing plans and also see these potential projects in light of the
current circumstances. Some of the numbers are updated and some are still estimates that I am
working with vendors to firm up before the July meeting when the vote will take place to send the
budget recommendations to Council. The goal at the end of this discussion is for Trustees to have a
better sense of the potential projects, and think in the coming month how they fit into the existing
strategic plan (and what may need to change or be re-prioritized based on the pandemic). Trustees
will be able to ask questions that will help guide me in my final month of project planning and budget
numbers.
I will then meet with the Strategic Planning Committee to discuss the project details and final numbers
and they will work with me to make a recommendation to the full Library Board about the capital
project request.
Operating Budget
The operating budget is presented as an initial review based on previous year’s actuals and future
vision based on the strategic plan and library needs. Trustees will be able to review and provide
guidance at the June meeting and it will be voted on at the July meeting.
Page 1 of 7
Discussion: 2021 Budget Discussion
Packet Page 22
LIBRARY - 5 YR PROPOSED CAPITAL PLAN
as of 6-16-20
2021-2025
Expenditure Schedule - PROPOSED
Project Name Account #TOTAL 2021 2022 2023 2024 2025
Carpeting/Flooring 410.08.90.71.6507 $122,931 $116,363 $6,568 $0 $0 $0
Public Furniture 410.08.90.71.6511 $78,490 $16,000 $16,000 $46,490 $0 $0
Young Adult Area Redesign 410.08.90.71.6513 $32,000 $32,000 $0 $0 $0 $0
RFID 410.08.90.71.6514 $90,000 $0 $90,000 $0 $0 $0
Service Desks Redesign 410.08.90.71.6515 $40,000 $20,000 $20,000 $0 $0 $0
Additional Study Rooms $50,000 $0 $0 $50,000 $0 $0
Public Restroom Renovation 410.08.90.71.6516 $50,000 $0 $0 $50,000 $0 $0
Storage Shed 410.08.90.71.6515 $7,590 $0 $0 $0 $7,590 $0
Parking Lot Repair/Repave $125,400 $0 $0 $0 $125,400 $0
Roof Replacement $180,000 $0 $0 $0 $0 $180,000
TOTAL EXPENDITURES $776,411 $184,363 $132,568 $146,490 $132,990 $180,000
Page 2 of 7
Discussion: 2021 Budget Discussion
Packet Page 23
S73W16663 W Janesville Rd
Muskego, WI 53150
P 262.971.2100
W cityofmuskego.org/library
IDEAS. INFORMATION. COMMUNITY
Great Room Carpeting Logistics Options
Yellow notes are items still being investigated. This information will be gathered before the strategic
planning committee meeting in July to help make a final decision on cost of capital carpeting project.
Issue: How to carpet underneath the shelving with the least amount of impact.
Impact Factors: money, staff time, accessibility to collection.
1. Rent wooden carts from a moving company and have staff move the books.
The cost for option 4 is # carts (factoring month of time needed) + staff time to take collection
down and put back + someone’s time (DPW? Moving company?) to take down and put the
shelves back up. The intangible costs include taking the four meeting rooms offline for a month
to store the books (possibly), doubling the time of the project (disruptive), and making the
collection difficult to browse (if on carts in great room) and impossible to browse/use (if stored
in meeting rooms). Cost of this option being investigated.
*Note: this project cannot be done the same way the children’s area re-carpeting went due to the fact
that the Great Room is the area being recarpeted (and was the storage area of the books).
2. Inquire with carpeting company on possibility of carpeting around the shelves. Would quality
and durability be sacrificed? Creates limits on future reorganizing.
3. Hire a moving company to remove shelves/books and store while install takes place. Inquire
about a quote. Could be just as expensive as option 1.
4. $25,000 to have Adair lift up the shelves (with books on them) to carpet under them.
Page 3 of 7
Discussion: 2021 Budget Discussion
Packet Page 24
Muskego Public Library Accessibility Scan Remediation - ADA Accessible Furniture
Tables listed below do not currently meet 2010 ADA knee clearance standards.
OPAC Table
Print Station
Business Center Table
Microfiche Table
Study Carrel
ADA Requirement:
306.3.3 Minimum Required Depth. Where knee clearance is required under an element as part of a clear
floor space, the knee clearance shall be 11 inches (280 mm) deep minimum at 9 inches (230 mm) above the
finish floor or ground, and 8 inches (205 mm) deep minimum at 27 inches (685 mm) above the finish floor or
ground.
Page 4 of 7
Discussion: 2021 Budget Discussion
Packet Page 25
Works Cited:
1.Velasquez, Jennifer. “A Place of Their Own: Creating Spaces Where Teens Can Thrive.” American Libraries. September/October
2016, pp. 48-53.
2.Young Adult Library Services Association. Speaking Up for Library Services to Teens: A Guide to Advocacy , The Campaign for
America’s Libraries.
3.Afterschool Essentials: Research and Polling. Afterschool Alliance, 2012.
4.Lange, Alexandra. “Young Adult Architecture: Public Libraries Offer Teenagers Space Where No One Tells Them to Sit Up or Be
Quiet.” Curbed, Curbed Network, 24 May 2018, www.curbed.com/2018/5/24/17389648/library-architecture-teens-public-space.
5.Muskego Public Library. Teens VS Adults Space Assessment, November 2019.
6.Muskego Public Library. Teen Space Assessment, October 2019.
7.Muskego Public Library. Teen Survey, February 2018.
8.Muskego Public Library. Student Exam Week Assessment, January 2019.
9.Pisarski, Alyssa. “Finding a Place for the Tween.” Children & Libraries: The Journal of the Association for Library Service to
Children, vol. 12, no. 3, Fall 2014, pp.13-16.
10.Young Adult Library Services Association. Speaking Up for Library Services to Teens: A Guide to Advocacy , The Campaign for
America’s Libraries.
11.Muskego Public Library. Community Feedback Boards, June 2019.
Booth
Seating 82 % 82 % Large Work
Spaces 67 % Flexible
Seating 65 % Modern
Lounge Area11
Muskego teens want to see:
“My favorite part about the library is the sense of community.
Regardless of what night it is, there’s always someone I know
here to hang out with. It’s the perfect quiet place to study all the
while hanging out with friends and having a good time.”
-Erik, MHS Grade 12
2019 Community Feedback Survey
78% of respondents ranked
updating the 6th-12th grade study
space as the highest priority project.
Add more tables, chairs, and places
to study, maybe somewhere to
relax for a study break.
-Meredith, MHS Grade 11
My favorite thing about the library
is the plethora of knowledge and
information available at all times.
-Riley, MHS Grade 12
8.
Library Staff ASKED and LISTENED to
what the COMMUNITY thinks and wants!
I like that I can always rely
on the library as a location
to study at.
-Sheila, MHS Grade 12 Our proposal
The Muskego Public Library’s goal is to provide the teens of the
community with a free, safe, public space that provides
opportunities for teens to grow intellectually, emotionally, and
socially. This space needs to be both virtual and physical, a place
for hanging out, creating content, working collaboratively, and
individually to further their education.
The Muskego Public Library is looking to redesign the existing
Young Adult Area with comfortable furniture, effective lighting,
creative study spaces, and technology. By investing in this space,
the Library will have a successful teen area that benefits
today’s and tomorrow’s youth while creating lifelong library users.
S73W16663 Janesville Road, Muskego WI 53150
www.cityofmuskego.org/library, 262-971-2100
Has designated staff who are professionally trained to
serve teens.
Sponsors services, programming and activities that address
teens’ interests and needs.
Provides teens with an adequate space of their own.
Includes teens in creating their own space, services,
resources and programs.2
How does the Muskego Public Library
support teens?
Space is power. The allotment of space
in public buildings clearly illustrates which
groups matter and which groups do not.1
Young Adult Library Services
Needs Assessment
Page 5 of 7
Discussion: 2021 Budget Discussion
Packet Page 26
1.
The Library currently has a MAKESHIFT Young Adult Area!
2021 2000 2012 2013
City builds the
Muskego Public
Library with a
specified Adult Area
and a Kids Area. No
Young Adult Area!
Staff creates a
makeshift area for
teens in the back of
the library where
the Reference
Collection was.
Library hires 1st
Young Adult
Librarian in effort to
provide more
services and
programs for teens.
Staff begins
redesign process of
the Young Adult
Area.
3.
8,351
YA items
checked
out
1,709 teens
are library
cardholders
41 teen
programs
At the Library
1,331 teens
participated
3,092 teens enrolled
at Muskego HS,
Lake Denoon MS &
Muskego Lakes MS
Teens in Muskego are a BIG part of the Library and the
community! In 2019….
210 summer
reading
participants
40 teens
volunteered
at the Library!
Why We Need to Invest in the Young Adult Area
2.
The PROBLEMS with the makeshift Young Adult Area!
IMPRACTICAL
Tables too small for studying
Few outlets to plug in devices
Little space for group work
FORCED FIT
Teen space housed in the
OLD REFERENCE SECTION!
Reference = Dictionaries, atlases,
encyclopedias, phone books,
& almanacs!
AGED FURNITURE
Rug is ripped
Couches are stained
Broken chairs and tables
NO DESIGN/ERS
Exposed
No boundaries or privacy
Poor lighting
No programming space
Why We Need to Invest in the Young Adult Area
The Library is OPEN 62 hours a week!
The local middle schools and high school libraries are not open during the evenings,
weekends, and in the summer, but the Library is!
1253hrs
year
Muskego Lakes/
Lake Denoon
Middle School
Libraries
1693hrs
year
Muskego
High School
Library
3087hrs
year
Muskego
Public Library
Homeschoolers solely rely on the public library not only for its collection, but also as a
gathering place to meet with other homeschoolers from surrounding communities.
4.
6.
Muskego Teens heavily USE the Library during school nights!
On an average night at the Library
VS
OF PATRONS5
(Excluding meeting room use)
TEENS
Make up
61%
ADULTS
Make up
39%
46 Teens a night
on average study
at the Library
during final exams8
At any given hour
between 5pm-8pm
there are 8—9 teens
using the library6
47% of teens say they
use the library at least
2 - 3 times a month7
7.
We need LIFELONG Library users!
It is important that the library remain relevant and connected to patrons continuously
throughout childhood and adolescence to reinforce the significance of library services and
encourage lifelong library users.9
Traditionally libraries have invested most heavily in services to children and adults. It ’s
time for that to change. Investing in YA services isn’t just good for teens; it’s good for our
libraries and communities.10
The Library is a FREE and SAFE place for teens to use!
15 million
students are
unsupervised &
alone between
3-6pm
8 in 10
Americans want
teens to have a
safe place to go
after school3
Kids have playgrounds, adults have Starbucks, but where else can teenagers meet indoors,
without charge, and do whatever: play video games, do homework, craft, chat?4
5. 2pm - 6pm
are the peak
hours for
juvenile crime
Page 6 of 7
Discussion: 2021 Budget Discussion
Packet Page 27
as of 03.06.20
2019
ACTUAL BUDGET BUDGET
% ACTUALS
to 2020
BUDGET
Over/(Under)
2020 BUDGET 2021 COMMENTS
100.05.71.00.5101 SALARY & WAGES 629,314 663,692 663,692 100%-
We may need to increase depending on how we plan the logistics/what method we use for the
carpeting project and for RFID in 2022.
100.05.71.00.5102 SALARY & WAGES - OVERTIME 1,391 2,000 2,000 100%-
100.05.71.00.5201 FICA 48,325 52,394 52,394 100%-
100.05.71.00.5202 PENSION 36,490 39,635 39,635 100%-
100.05.71.00.5203 HEALTH INSURANCE 106,881 108,020 108,020 100%-
100.05.71.00.5204 LIFE INSURANCE 1,196 1,220 1,220 100%-
100.05.71.00.5205 FSA FEE EXPENSE - - - -
100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 19,200 19,200 19,200 100%-
100.05.71.01.5711 PRINT MATERIALS 119,528 115,000 115,000 100%-
100.05.71.02.5711 AUDIO VISUAL MATERIALS 42,286 50,000 40,500 81%(9,500)
$5000 moved to Electronic Materials for Hoopla, $500 moved to Programming, $2900 moved to
Computers, $1100 moved Library Equipment.
100.05.71.03.5711 ELECTRONIC MATERIALS 17,087 18,375 23,375 127%5,000
Projections are $5000 a year for Hoopla based on the trial's monthly usage plus a projected
increase as awareness grows. This $5000 is covered by AV excess. Kanopy will be canceled if
Hoopla is brought on. There may be an increase in this account if Bridges funds a lesser share
of the electronic materials costs.
100.05.71.00.5774 LIBRARY REPLACEMENT 690 1,300 1,300 100%-
100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 47,719 36,700 36,700 100%-
100.05.71.00.5602 TELEPHONE 150 720 720 100%-
100.05.71.00.5703 HOUSEKEEPING SUPPLIES 2,688 3,800 3,800 100%-
100.05.71.00.5835 HOUSEKEEPING SERVICES 35,792 38,000 38,000 100%-
May need to increase budget if we decide to continue Friday cleanings. Every Friday +$6,760,
Only Summer Fridays (busiest months) +$1,690, Only Winter Fridays (Jan, Feb, Mar, Apr)
+$2,340.
100.05.71.00.5910 GAS & ELECTRIC 71,572 75,000 75,000 100%-
100.05.71.00.5915 SEWER & WATER 1,703 2,500 2,500 100%-
100.05.71.00.5302 MILEAGE 1,097 2,000 2,000 100%-
100.05.71.00.5303 CONFERENCES & TRAINING 3,446 3,500 3,500 100%-
100.05.71.00.5305 DUES & MEMBERSHIPS 1,057 1,300 1,300 100%-
100.05.71.00.5401 LIBRARY EQUIPMENT 22,202 19,900 21,000 106%1,100
$1100 increase from AV excess. This could cover equipment prep for RFID and 3D printing
materials for programs.
100.05.71.00.5505 COMPUTER CHARGES/LIBRARY 37,372 40,325 43,225 107%2,900
Library working with City IT to improve internet connection that was disrupted with fiber cut in
'16. May require increase in computer charges line item to pay for improved internet
connection with Spectrum. $900 increase from AV excess to cover Mobile App.
100.05.71.00.5701 OFFICE SUPPLIES 7,454 8,000 8,000 100%-
100.05.71.00.5702 PROCESSING SUPPLIES 12,630 17,500 17,500 100%-
100.05.71.00.5740 LIBRARY GRANT EXP 1,549 1,556 1,556 100%-
100.05.71.00.5752 LIBRARY FRIENDS EXP 6,139 5,000 5,000 100%-
100.05.71.00.6062 PROGRAMMING 5,935 7,000 7,500 107%500 $500 increase from AV excess to cover anticipated loss of Friends fundraising revenue.
EXPENDITURE TOTAL 1,280,891 1,333,638 1,333,638 100%0
100.05.71.00.4140 LIBRARY GRANT REV 1,549 1,556 1,556 100%-
100.05.71.00.4150 LIBRARY - SYSTEM, ETC 118,193 117,784 117,784 100%-
100.05.71.00.4274 LIBRARY LOST & DAMAGED 1,951 1,300 1,300 100%-
100.05.71.00.4313 LIBRARY FINES 13,798 17,000 17,000 100%-
100.05.71.00.4314 LIBRARY TAXABLE REVENUE 8,072 9,000 9,000 100%-
100.05.71.00.4544 ROOM RENTAL 2,594 1,000 1,000 100%-
100.05.71.00.4552 LIBRARY FRIENDS REV 6,904 5,000 5,000 100%-
REVENUE TOTAL 153,060 152,640 152,640 100%0
NET CITY SUPPORT FOR LIBRARY 1,127,831 1,180,998 1,180,998
3%0%
Category Summaries
SALARIES TOTAL 630,706 665,692 665,692 100%0
BENEFITS TOTAL 212,092 220,469 220,469 100%0
SALARIES & BENEFITS 842,797 886,162 886,162 100%0
MATERIALS TOTAL 179,590 184,675 180,175 98%(4,500)
BUILDING & UTILITIES TOTAL 159,624 156,720 156,720 100%0
MISCELLANEOUS 98,880 106,081 110,581 104%4,500
------------------------------------------
TOTAL 1,280,891 1,333,638 1,333,638 100%0
2020
HR will calculate the wage/benefits to support the current staff levels.
2021
Draft as of 06.16.20
T:\Departments\Library\Admin Services\2021 Budget\Operating\Budget Planning\2021 Operating Budget - Draft
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Discussion: 2021 Budget Discussion
Packet Page 28