LIBRARY BOARD Packet - 4/21/2020 (3)CITY OF MUSKEGO
LIBRARY BOARD AGENDA
04/21/2020
5:00 PM
Online Meeting, S73 W16663 Janesville Road
This meeting will not be held at the Muskego Public Library due to the COVID-19 virus
pandemic and subsequent state of emergency declared by the City of Muskego. Any comments
which the public wishes to make regarding an item on the Library Board agenda may be
communicated to the library via email at blarson@cityofmuskego.org and they will be directed
to the Library Director and Library Board Trustees. Any email comments for the Library Board
must be received by 4:30 PM on the date of the meeting.
Interested parties may also participate in the meeting directly by downloading the ZOOM app
located at http://zoom.us and utilize this unique ID to join: 844-8188-4191.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
CONSENT AGENDA
1 Approval of minutes
February 18, 2020 Minutes
2 Place on file the Library Financial Reports
February 2020 Financial Reports
March 2020 Financial Reports
PRESIDENT’S REPORT
Information
DIRECTOR’S REPORT
Information
1 April 2020 Director's Report
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:Packet Page 1
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
1 Discussion: COVID-19 Response
2 Discussion/Action: Allowable Costs Worksheet
3 Discussion/Action: Appointment of Nominating Committee for Board Officers
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
NOTICE
PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality
may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at
the above-stated meeting other than the governmental body specifically referred to above in this notice.
Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and
services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100.
Packet Page 2
CITY OF MUSKEGO
LIBRARY BOARD MINUTES
02/18/2020
5:00 PM
Library Conference Room, S73 W16663 Janesville
Road
CALL TO ORDER
President Robertson called the meeting to order at 5:06 PM.
PLEDGE OF ALLEGIANCE
ROLL CALL
Present were Trustees Blair, Konkel, Heinowski, Humphreys, Alderman Wolfe, President
Robertson and Director Larson. Trustees Darkow, Jung and Schroeder were excused.
Trustee Blair left at 5:29 PM.
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
CONSENT AGENDA
Trustee Blair made a motion to approve the CONSENT AGENDA, Trustee
Humphreys seconded. Motion Passed 5 in favor.
1 Approval of minutes
December 17, 2019 Minutes
January 21, 2020 Minutes
2 Place on file the Library Financial Reports
December 2019 Financial Reports
January 2020 Financial Reports
PRESIDENT’S REPORT
Information
DIRECTOR’S REPORT
Information
1 February 2020 Director's Report
Page 1 of 2
February 18, 2020 Minutes
Packet Page 3
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
1 Discussion/Action: Library Board Policy Review: Library Meeting Rooms, Computer
and Internet Use, and Materials for Posting
Trustee Konkel made a motion to approve the updates to the Library Meeting
Rooms, Computer and Internet Use, and Materials for Posting policies, Trustee
Blair seconded. Motion Passed 5 in favor.
2 Dicussion: RFID Technology Analysis Report
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
1 Discussion/Action: Approval of 2019 Muskego Public Library State Annual Report
Trustee Humphreys made a motion to approve the 2019 Muskego Public Library
State Annual Report, Trustee Konkel seconded. Motion Passed 4 in favor.
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
Trustee Konkel made a motion to adjourn, Trustee Humphreys seconded. Motion
Passed 4 in favor.
Meeting adjourned at 6:13 PM
NOTICE
PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality
may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at
the above-stated meeting other than the governmental body specifically referred to above in this notice.
Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and
services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100.
Page 2 of 2
February 18, 2020 Minutes
Packet Page 4
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1
Report dates: 2/1/2020-2/29/2020 Mar 02, 2020 03:04PM
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account =
"1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599"
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
AMAZON CAPITAL SERVICES
13H3-9QCQ-K 1 Invoice 2 POWER STRIPS 01/19/2020 02/11/2020 9.77 220 100.05.71.00.5701
13H3-9QCQ-K 2 Invoice PRINT 01/19/2020 02/11/2020 23.98 220 100.05.71.01.5711
197F-NPK3-GF 1 Invoice PRINT 01/27/2020 02/11/2020 305.39 220 100.05.71.01.5711
19FG-LHX3-1D 1 Invoice REPLACEMENT 01/15/2020 02/11/2020 98.55 220 100.05.71.00.5774
1N3J-D6JC-CG 1 Invoice 1 CORDLESS PHONE- LIBRARY 01/23/2020 02/11/2020 223.75 220 100.05.71.00.5505
1Q9Q-3TRT-4 1 Invoice TAPE, LABEL PEELERS, POSTCA 01/15/2020 02/11/2020 60.23 220 100.05.71.00.5701
1Q9Q-3TRT-4 2 Invoice KIDS PROGRAMMING PRIZES 01/15/2020 02/11/2020 16.99 220 100.05.71.00.6062
Total AMAZON CAPITAL SERVICES:738.66
BAKER & TAYLOR COMPANY
0003195933 1 Invoice PRINT CREDIT 01/07/2020 02/11/2020 7.02- 1219 100.05.71.01.5711
2035055278 1 Invoice PRINT 01/16/2020 02/11/2020 1,118.82 220 100.05.71.02.5711
2035063692 1 Invoice PRINT 01/21/2020 02/11/2020 313.62 220 100.05.71.01.5711
2035065794 1 Invoice AV 01/22/2020 02/11/2020 14.85 220 100.05.71.02.5711
2035065794 2 Invoice PRINT 01/22/2020 02/11/2020 2,392.71 220 100.05.71.01.5711
2035079224 1 Invoice PRINT 01/28/2020 02/25/2020 347.85 220 100.05.71.01.5711
2035080296 1 Invoice PRINT 01/29/2020 02/25/2020 143.55 220 100.05.71.01.5711
2035089850 1 Invoice PRINT 02/03/2020 02/25/2020 1,058.02 220 100.05.71.01.5711
2035091719 1 Invoice PRINT 02/04/2020 02/25/2020 1,264.71 220 100.05.71.01.5711
2035099162 1 Invoice PRINT 02/07/2020 02/25/2020 574.06 220 100.05.71.01.5711
2035101219 1 Invoice PRINT 02/10/2020 02/25/2020 1,258.72 220 100.05.71.01.5711
5015991897 1 Invoice PRINT 01/29/2020 02/25/2020 42.45 220 100.05.71.01.5711
Total BAKER & TAYLOR COMPANY:8,522.34
BAKER & TAYLOR ENTERTAINMENT
H43389140 1 Invoice AV 01/21/2020 02/11/2020 138.86 220 100.05.71.02.5711
H43423090 1 Invoice AV 01/21/2020 02/11/2020 11.88 220 100.05.71.02.5711
H43423190 1 Invoice AV 01/21/2020 02/11/2020 64.01 220 100.05.71.02.5711
H43426620 1 Invoice AV 01/21/2020 02/11/2020 10.79 220 100.05.71.02.5711
H43434300 1 Invoice AV 01/21/2020 02/11/2020 139.29 220 100.05.71.02.5711
H43624030 1 Invoice AV 01/28/2020 02/25/2020 56.13 220 100.05.71.02.5711
H43624031 1 Invoice AV 01/28/2020 02/25/2020 159.77 220 100.05.71.02.5711
H43647210 1 Invoice AV 01/28/2020 02/25/2020 188.43 220 100.05.71.02.5711
H43694600 1 Invoice AV 01/30/2020 02/25/2020 11.88 220 100.05.71.02.5711
H43751290 1 Invoice AV 02/03/2020 02/25/2020 32.39 220 100.05.71.02.5711
H43751291 1 Invoice AV 02/03/2020 02/25/2020 28.79 220 100.05.71.02.5711
H43825860 1 Invoice AV 02/04/2020 02/25/2020 92.12 220 100.05.71.02.5711
H43897520 1 Invoice AV 02/06/2020 02/25/2020 11.03 220 100.05.71.02.5711
Total BAKER & TAYLOR ENTERTAINMENT:945.37
BRODART CO.
549332 1 Invoice ACRYLIC LITERATURE DISPLAY 01/27/2020 02/11/2020 84.33 220 100.05.71.00.5701
Total BRODART CO.:84.33
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February 2020 Financial Reports
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CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2
Report dates: 2/1/2020-2/29/2020 Mar 02, 2020 03:04PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
CARDMEMBER SERVICE (ELAN)
3469/021120 1 Invoice BRITTANY - WLA CONF REGISTR 01/27/2020 02/11/2020 25.00 220 100.05.71.00.5303
3871/021120 1 Invoice MEETING ROOM TECH 01/27/2020 02/11/2020 105.00 1219 100.05.71.00.5505
3871/021120 2 Invoice ELKE WLA MEMBERSHIP THRU 3/ 01/27/2020 02/11/2020 156.00 220 100.05.71.00.5305
3905/021120 1 Invoice TEEN EXAM SNACKS PROGRAMM 01/27/2020 02/11/2020 104.86 220 100.05.71.00.6062
3905/021120 2 Invoice TEEN FOL 01/27/2020 02/11/2020 11.74 220 100.05.71.00.5752
3913/021120 1 Invoice KIDS AREA CHALKBOARD SUPPL 01/27/2020 02/11/2020 23.14 220 100.05.71.00.5701
3913/021120 2 Invoice KIDS FOL 01/27/2020 02/11/2020 117.60 220 100.05.71.00.5752
4273/021120 2 Invoice SNAP IN CFL LAMPHOLDER 01/27/2020 02/11/2020 431.20 220 100.05.71.00.5415
Total CARDMEMBER SERVICE (ELAN):974.54
COMPLETE OFFICE OF WIS
583922 1 Invoice MISC PAPER PRODUCTS - LIBRA 02/14/2020 02/25/2020 211.88 220 100.05.71.00.5703
Total COMPLETE OFFICE OF WIS:211.88
DEMCO EDUCATIONAL CORP
6761193 1 Invoice 20 7+ SECURITY DVD CASES 01/29/2020 02/11/2020 127.93 220 100.05.71.00.5702
Total DEMCO EDUCATIONAL CORP:127.93
ELLIOTT'S ACE HARDWARE
601005/022520 3 Invoice LIBRARY MAINT 01/31/2020 02/25/2020 25.00 220 100.05.71.00.5415
Total ELLIOTT'S ACE HARDWARE:25.00
FINDAWAY WORLD LLC
311707 1 Invoice AV 01/22/2020 02/11/2020 363.94 220 100.05.71.02.5711
Total FINDAWAY WORLD LLC:363.94
HEARTLAND BUSINESS SYSTEMS
358369-H 1 Invoice LIB. VEEAM ANNUAL 01/31/2020 02/25/2020 662.00 220 100.05.71.00.5505
Total HEARTLAND BUSINESS SYSTEMS:662.00
IMPACT ACQUISTIONS LLC
1626489 1 Invoice PUBLIC PRINTER12/1/19-2/29/20B 12/02/2019 02/11/2020 349.84 1219 100.05.71.00.5401
1669874 1 Invoice PAPERCUT RENEWAL-PUBLIC PR 01/16/2020 02/11/2020 630.19 220 100.05.71.00.5505
Total IMPACT ACQUISTIONS LLC:980.03
JANI-KING INC- MILW REGION
MIL03200141 3 Invoice CLEANING - LIBRARY MARCH 03/01/2020 03/10/2020 3,125.00 320 100.05.71.00.5835
Total JANI-KING INC- MILW REGION:3,125.00
KUJAWA ENTERPRISES INC.
130770 1 Invoice FEB20 - INTERIOR PLANT MAINT 02/03/2020 02/25/2020 61.00 220 100.05.71.00.5415
Total KUJAWA ENTERPRISES INC.:61.00
MICROMARKETING LLC
801326 1 Invoice AV 01/23/2020 02/25/2020 26.25 220 100.05.71.02.5711
802065 1 Invoice AV 01/30/2020 02/25/2020 187.25 220 100.05.71.02.5711
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February 2020 Financial Reports
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CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3
Report dates: 2/1/2020-2/29/2020 Mar 02, 2020 03:04PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
Total MICROMARKETING LLC:213.50
MIDWEST TAPE
98516916 1 Invoice AV 01/24/2020 02/11/2020 151.96 220 100.05.71.02.5711
98565837 1 Invoice AV 02/04/2020 02/25/2020 74.98 220 100.05.71.02.5711
Total MIDWEST TAPE:226.94
MUSKEGO PUBLIC LIBRARY
MU021120-LIB 1 Invoice KIDS PROGRAMMING 10/16/2019 02/11/2020 9.88 1219 100.05.71.00.6062
MU021120-LIB 2 Invoice DISTILLED WATER FOR DISK CLE 10/16/2019 02/11/2020 8.69 1219 100.05.71.00.5702
Total MUSKEGO PUBLIC LIBRARY:18.57
SAFEWAY PEST MANAGEMENT INC.
627294 1 Invoice JAN '20 PEST MAINTENANCE 01/20/2020 02/11/2020 35.00 220 100.05.71.00.5415
Total SAFEWAY PEST MANAGEMENT INC.:35.00
TIME WARNER CABLE
063003301/022 1 Invoice 01/29/20-02/28/20 BUSINESS INTE 01/30/2020 02/25/2020 99.98 220 100.05.71.00.5505
Total TIME WARNER CABLE:99.98
U.S. CELLULAR
0354712489 6 Invoice MONTHLY CHARGE-LIBRARY 01/28/2020 02/25/2020 20.00 220 100.05.71.00.5602
Total U.S. CELLULAR:20.00
USA FIRE PROTECTION
1046-F024843 1 Invoice NOV19 QUARTERLY DRY SPRINK 12/19/2019 02/25/2020 180.00 1219 100.05.71.00.5415
Total USA FIRE PROTECTION:180.00
WAUKESHA COUNTY TREASURER
2020-0000000 1 Invoice FOL - BOOKPAGES 2020 SUBSCRI 01/14/2020 02/25/2020 243.00 220 100.05.71.00.5752
2020-0000002 1 Invoice 1000 CAFE CARDS 01/15/2020 02/11/2020 158.00 220 100.05.71.00.5701
2020-0000005 1 Invoice FOL -MOVIE LICENSES 2020 01/17/2020 02/25/2020 508.00 220 100.05.71.00.5752
2020-0000007 1 Invoice 2020 SHARED DATABASE 01/17/2020 02/11/2020 2,721.00 220 100.05.71.03.5711
2020-0000010 1 Invoice 2020 FLIPSTER EMAGAZINE 01/20/2020 02/11/2020 1,955.00 220 100.05.71.03.5711
2020-0000012 1 Invoice 2020 ADVANTAGE PROGRAM 01/20/2020 02/11/2020 3,502.00 220 100.05.71.03.5711
2020-0000015 1 Invoice 2020 GALE COURSES 01/20/2020 02/11/2020 2,856.00 220 100.05.71.03.5711
2020-0000017 1 Invoice 2020 CAFE ANNUAL SUPPORT 01/20/2020 02/11/2020 19,857.00 220 100.05.71.00.5505
2020-0000019 1 Invoice 3 CASES BPA/BPS CIRC PAPER 01/22/2020 02/11/2020 168.00 220 100.05.71.00.5701
Total WAUKESHA COUNTY TREASURER:31,968.00
WE ENERGIES
5499-564-961/ 3 Invoice LIBRARY 02/03/2020 02/25/2020 5,613.59 220 100.05.71.00.5910
Total WE ENERGIES:5,613.59
Grand Totals: 55,197.60
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February 2020 Financial Reports
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CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 4
Report dates: 2/1/2020-2/29/2020 Mar 02, 2020 03:04PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account =
"1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599"
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February 2020 Financial Reports
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CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1
Period: 02/20 Mar 02, 2020 03:30PM
2020-20 2020-20 2020-20 2020-20 % Actual Over /
Adopted Amended YTD Current month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.4140 LIBRARY GRANTS REVENUE 1,556.00 1,556.00 .00 .00 .00 1,556.00-
100.05.71.00.4150 LIBRARY - SYSTEM, ETC 117,784.00 117,784.00 156.00 156.00 .13% 117,628.00-
100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,300.00 1,300.00 274.37 80.25 21.11% 1,025.63-
100.05.71.00.4313 LIBRARY FINES 17,000.00 17,000.00 2,282.94 1,288.90 13.43% 14,717.06-
100.05.71.00.4314 LIBRARY TAXABLE REVENUE 9,000.00 9,000.00 1,750.00 775.00 19.44% 7,250.00-
100.05.71.00.4542 LIBRARY PHONE USE .00 .00 .00 .00 .00 .00
100.05.71.00.4544 ROOM RENTAL 1,000.00 1,000.00 350.00 150.00 35.00% 650.00-
100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 .00 .00 .00 .00 .00
100.05.71.00.4552 LIBRARY FRIENDS REVENUE 5,000.00 5,000.00 883.89 707.56 17.68% 4,116.11-
Total LIBRARY DEPARTMENT:152,640.00 152,640.00 5,697.20 3,157.71 3.73% 146,942.80-
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February 2020 Financial Reports
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CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1
Period: 02/20 Mar 06, 2020 03:27PM
2020-20 2020-20 2020-20 2020-20 % Actual Over /
Adopted Amended YTD Current Month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.5101 SALARY & WAGES 663,692.43 663,692.43 83,356.67 50,486.33 12.56% 580,335.76-
100.05.71.00.5102 OVERTIME 2,000.00 2,000.00 .00 .00 .00 2,000.00-
100.05.71.00.5201 FICA 52,394.27 52,394.27 6,361.24 3,854.42 12.14% 46,033.03-
100.05.71.00.5202 PENSION 39,635.32 39,635.32 4,962.47 3,005.94 12.52% 34,672.85-
100.05.71.00.5203 HEALTH 108,019.98 108,019.98 17,528.14 8,764.07 16.23% 90,491.84-
100.05.71.00.5204 LIFE 1,219.82 1,219.82 185.20 92.60 15.18% 1,034.62-
100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00
100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 19,200.00 19,200.00 3,200.00 1,600.00 16.67% 16,000.00-
100.05.71.00.5302 MILEAGE 2,000.00 2,000.00 163.68 109.50 8.18% 1,836.32-
100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 25.00 25.00 .71% 3,475.00-
100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 156.00 156.00 12.00% 1,144.00-
100.05.71.00.5401 LIBRARY EQUIPMENT 19,900.00 19,900.00 1,401.09 .00 7.04% 18,498.91-
100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 36,700.00 36,700.00 1,898.20 1,837.20 5.17% 34,801.80-
100.05.71.00.5505 COMPUTER CHARGES 40,325.00 40,325.00 21,672.90 21,472.92 53.75% 18,652.10-
100.05.71.00.5602 TELEPHONE 720.00 720.00 20.00 20.00 2.78% 700.00-
100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 8,000.00 8,000.00 557.45 503.47 6.97% 7,442.55-
100.05.71.00.5702 PROCESSING SUPPLIES 17,500.00 17,500.00 127.93 127.93 .73% 17,372.07-
100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,800.00 3,800.00 211.88 211.88 5.58% 3,588.12-
100.05.71.00.5740 LIBRARY GRANT EXPENSE 1,556.00 1,556.00 .00 .00 .00 1,556.00-
100.05.71.00.5752 LIBRARY FRIENDS EXPENSE 5,000.00 5,000.00 1,455.39 880.34 29.11% 3,544.61-
100.05.71.00.5774 LIBRARY REPLACEMENT 1,300.00 1,300.00 98.55 98.55 7.58% 1,201.45-
100.05.71.00.5835 HOUSEKEEPING SERVICES 38,000.00 38,000.00 6,250.00 3,125.00 16.45% 31,750.00-
100.05.71.00.5910 GAS & ELECTRIC 75,000.00 75,000.00 5,613.59 5,613.59 7.48% 69,386.41-
100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 .00 .00 .00 2,500.00-
100.05.71.00.6062 PROGRAMMING 7,000.00 7,000.00 521.85 121.85 7.46% 6,478.15-
100.05.71.01.5711 PRINT MATERIALS 115,000.00 115,000.00 11,073.51 7,725.06 9.63% 103,926.49-
100.05.71.01.5713 PRINT MATERIALS - ADULT .00 .00 .00 .00 .00 .00
100.05.71.02.5711 AUDIO VISUAL MATERIALS 50,000.00 50,000.00 3,511.33 2,883.42 7.02% 46,488.67-
100.05.71.03.5711 ELECTRONIC MATERIALS 18,375.00 18,375.00 11,034.00 11,034.00 60.05% 7,341.00-
100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V..00 .00 .00 .00 .00 .00
100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00
100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00
100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00
100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00
100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00
100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00
100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00
100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00
100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00
Total LIBRARY DEPARTMENT:1,333,637.82 1,333,637.82 181,386.07 123,749.07 13.60% 1,152,251.75
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February 2020 Financial Reports
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CITY OF MUSKEGO
BALANCE SHEET
FEBRUARY 29, 2020
FEDERATED LIBRARY SYSTEM FUND
ASSETS
503.00.00.00.1001 EQUITY IN POOLED CASH 36,035.60
TOTAL ASSETS 36,035.60
LIABILITIES AND EQUITY
FUND EQUITY
503.00.00.00.3510 FUND BALANCE-RESERVED 14,784.97
503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT 21,250.63
REVENUE OVER EXPENDITURES - YTD 1,000.00
TOTAL FUND EQUITY 37,035.60
TOTAL LIABILITIES AND EQUITY 37,035.60
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CITY OF MUSKEGO
BALANCE SHEET
FEBRUARY 29, 2020
LIBRARY EXPANSION TRUST FUND
ASSETS
502.00.00.00.1001 EQUITY IN POOLED CASH ( 32,897.00)
502.00.00.00.1011 CASH IN BANK- LIBRARY-1B 12,932.19
502.00.00.00.1105 LIBRARY INVESTMENTS 45,573.99
TOTAL ASSETS 25,609.18
LIABILITIES AND EQUITY
FUND EQUITY
502.00.00.00.3501 FUND BALANCE-RESERVED 61,692.95
502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 36,083.77)
TOTAL FUND EQUITY 25,609.18
TOTAL LIABILITIES AND EQUITY 25,609.18
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CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1
Report dates: 3/1/2020-3/31/2020 Apr 01, 2020 02:39PM
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account =
"1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599"
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
AMAZON CAPITAL SERVICES
11HK-KTLV-3Q 1 Invoice 6PK TOTES & STICKERS 02/05/2020 03/10/2020 63.12 320 100.05.71.00.5701
17MF-D4VG-1 1 Invoice CRAFTERNOON 02/23/2020 04/14/2020 128.83 420 100.05.71.00.6062
17MF-D4VG-3 1 Invoice AV 02/23/2020 04/14/2020 43.96 420 100.05.71.02.5711
17QQ-RTMW-9 1 Invoice PRINT 03/09/2020 04/14/2020 49.77 420 100.05.71.01.5711
19DW-ZXFG-H 1 Invoice AV 01/31/2020 03/10/2020 52.74 320 100.05.71.02.5711
1DXP-1DFH-J6 1 Invoice PRINT 02/12/2020 03/10/2020 112.37 320 100.05.71.01.5711
1HC4-779K-1H 1 Invoice AV 03/08/2020 04/14/2020 84.85 420 100.05.71.02.5711
1J33-VXG4-4X 1 Invoice CAMERA MICROPHONE, TRIPOD, 03/16/2020 04/14/2020 95.98 420 100.05.71.00.5401
1JVH-KGDW-H 1 Invoice SUPPLIES 02/20/2020 03/10/2020 266.08 320 100.05.71.00.5701
1LV4-YGWG-7 1 Invoice FOL - KIDS 03/09/2020 04/14/2020 61.99 420 100.05.71.00.5752
1N3M-YCWN- 1 Invoice AV 02/23/2020 04/14/2020 121.71 420 100.05.71.02.5711
1NHN-DQRY-9 1 Invoice AV 02/03/2020 03/10/2020 130.71 320 100.05.71.02.5711
1PLV-MJN4-43 1 Invoice PRINT 02/24/2020 04/14/2020 517.96 420 100.05.71.01.5711
1RWN-HP6L-9 1 Invoice ELECTRONIC MATERIALS 02/10/2020 03/10/2020 143.68 320 100.05.71.03.5711
1TLP-GVXF-X 1 Invoice AV 01/29/2020 03/10/2020 160.19 320 100.05.71.02.5711
1V1V-XVFT-4F 1 Invoice CARDSTOCK 02/20/2020 04/14/2020 31.99 420 100.05.71.00.5701
Total AMAZON CAPITAL SERVICES:2,065.93
AMS ALARM, LLC
T40836-0220 1 Invoice FIRE ALARM MONITORING 2/20-1/ 03/03/2020 03/24/2020 612.00 320 100.05.71.00.5415
Total AMS ALARM, LLC:612.00
BAKER & TAYLOR COMPANY
2035105389 1 Invoice PRINT 02/11/2020 03/10/2020 350.32 320 100.05.71.01.5711
2035112071 1 Invoice PRINT 02/13/2020 03/10/2020 289.59 320 100.05.71.01.5711
2035121085 1 Invoice PRINT 02/18/2020 03/10/2020 183.42 320 100.05.71.01.5711
2035121381 1 Invoice PRINT 02/18/2020 03/10/2020 1,966.10 320 100.05.71.01.5711
2035131707 1 Invoice PRINT 02/24/2020 03/24/2020 357.91 320 100.05.71.01.5711
2035138558 2 Invoice PRINT 02/25/2020 03/24/2020 158.08 320 100.05.71.01.5711
2035138558 1 Invoice REPLACEMENT 02/25/2020 03/24/2020 22.95 320 100.05.71.00.5774
2035149415 1 Invoice PRINT 03/02/2020 03/24/2020 1,474.90 320 100.05.71.01.5711
2035151021 1 Invoice PRINT 03/03/2020 03/24/2020 1,673.30 320 100.05.71.01.5711
2035156691 2 Invoice PRINT 03/05/2020 03/24/2020 294.98 320 100.05.71.01.5711
2035156691 1 Invoice HUNTING - FISHING BOOKS PURC 03/05/2020 03/24/2020 48.05 320 503.05.00.00.6007
2035161575 1 Invoice PRINT 03/07/2020 03/24/2020 312.58 320 100.05.71.01.5711
2035166621 1 Invoice PRINT 03/10/2020 03/24/2020 2,411.04 320 100.05.71.01.5711
2035169109 1 Invoice PRINT 03/11/2020 03/24/2020 1,041.31 320 100.05.71.01.5711
2035171480 1 Invoice PRINT 03/12/2020 03/24/2020 269.94 320 100.05.71.01.5711
2035173697 1 Invoice PRINT 03/13/2020 04/14/2020 433.42 420 100.05.71.01.5711
2035173697 2 Invoice DONATION: SURE FIRE WHITETAI 03/13/2020 04/14/2020 12.74 420 503.05.00.00.6007
5016023444 1 Invoice PRINT 02/12/2020 03/10/2020 56.67 320 100.05.71.01.5711
5016038807 1 Invoice PRINT 02/19/2020 03/24/2020 61.79 320 100.05.71.01.5711
5016054749 1 Invoice PRINT 02/26/2020 03/24/2020 46.10 320 100.05.71.01.5711
5016070659 1 Invoice PRINT 03/04/2020 03/24/2020 88.11 320 100.05.71.01.5711
5016086268 1 Invoice PRINT 03/11/2020 03/24/2020 84.69 320 100.05.71.01.5711
Page 1 of 9
March 2020 Financial Reports
Packet Page 13
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2
Report dates: 3/1/2020-3/31/2020 Apr 01, 2020 02:39PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
Total BAKER & TAYLOR COMPANY:11,637.99
BAKER & TAYLOR ENTERTAINMENT
H44050650 1 Invoice AV 02/12/2020 03/10/2020 129.15 320 100.05.71.02.5711
H44050660 1 Invoice AV 02/12/2020 03/10/2020 167.03 320 100.05.71.02.5711
H44061930 1 Invoice AV 02/12/2020 03/10/2020 604.45 320 100.05.71.02.5711
H44078490 1 Invoice AV 02/13/2020 03/10/2020 33.10 320 100.05.71.02.5711
H44086930 1 Invoice AV 02/13/2020 03/10/2020 14.36 320 100.05.71.02.5711
H44103130 1 Invoice AV 02/14/2020 03/10/2020 14.39 320 100.05.71.02.5711
H44104300 1 Invoice AV 02/14/2020 03/10/2020 17.99 320 100.05.71.02.5711
H44108810 1 Invoice AV 02/14/2020 03/10/2020 10.18 320 100.05.71.02.5711
H44138580 1 Invoice AV 02/17/2020 03/10/2020 10.79 320 100.05.71.02.5711
H44151260 1 Invoice AV 02/17/2020 03/10/2020 13.67 320 100.05.71.02.5711
H44164260 1 Invoice AV 02/18/2020 03/10/2020 10.18 320 100.05.71.02.5711
H44164261 1 Invoice AV 02/18/2020 03/10/2020 115.03 320 100.05.71.02.5711
H44164262 1 Invoice AV 02/18/2020 03/10/2020 21.26 320 100.05.71.02.5711
H44207720 1 Invoice AV 02/19/2020 03/24/2020 14.39 320 100.05.71.02.5711
H44241230 1 Invoice AV 02/20/2020 03/24/2020 12.22 320 100.05.71.02.5711
H44241580 1 Invoice AV 02/20/2020 03/24/2020 17.27 320 100.05.71.02.5711
H44255410 1 Invoice AV 02/21/2020 03/24/2020 10.79 320 100.05.71.02.5711
H44277240 1 Invoice AV 02/22/2020 03/24/2020 12.73 320 100.05.71.02.5711
H44318850 1 Invoice AV 02/25/2020 03/24/2020 39.58 320 100.05.71.02.5711
H44318851 1 Invoice AV 02/25/2020 03/24/2020 16.55 320 100.05.71.02.5711
H44318852 1 Invoice AV 02/25/2020 03/24/2020 16.55 320 100.05.71.02.5711
H44399630 1 Invoice AV 02/28/2020 03/24/2020 25.19 320 100.05.71.02.5711
H44478920 1 Invoice AV 03/03/2020 03/24/2020 143.82 320 100.05.71.02.5711
H44478921 1 Invoice AV 03/03/2020 03/24/2020 43.18 320 100.05.71.02.5711
H44488470 1 Invoice AV 03/03/2020 03/24/2020 11.03 320 100.05.71.02.5711
H44501770 1 Invoice AV 03/03/2020 03/24/2020 584.44 320 100.05.71.02.5711
H44519800 1 Invoice AV 03/04/2020 03/24/2020 14.03 320 100.05.71.02.5711
H44615510 1 Invoice AV 03/10/2020 04/14/2020 22.31 420 100.05.71.02.5711
H44615511 1 Invoice AV 03/10/2020 04/14/2020 80.60 420 100.05.71.02.5711
H44627480 1 Invoice AV 03/11/2020 04/14/2020 20.39 420 100.05.71.02.5711
H44661600 1 Invoice AV 03/11/2020 04/14/2020 10.75 420 100.05.71.02.5711
Total BAKER & TAYLOR ENTERTAINMENT:2,257.40
CARDMEMBER SERVICE (ELAN)
3469/041420 1 Invoice PARKING FOR LIB LEG DAY 02/26/2020 04/14/2020 7.80 420 100.05.71.00.5303
3469/041420 2 Invoice BUTTON MAKER 02/26/2020 04/14/2020 399.95 420 100.05.71.00.5701
3871/041420 1 Invoice PRINT - WALL ST JOURNAL 02/26/2020 04/14/2020 539.88 420 100.05.71.01.5711
3897/041420 1 Invoice AV 02/26/2020 04/14/2020 125.89 420 100.05.71.02.5711
3905/041420 1 Invoice TEEN HS EXAM STUDY SURVEY 02/26/2020 04/14/2020 25.00 420 100.05.71.00.6062
3905/041420 2 Invoice FOL - TEENS 02/26/2020 04/14/2020 88.10 420 100.05.71.00.5752
3905/041420 3 Invoice SUPPLIES 02/26/2020 04/14/2020 8.40 420 100.05.71.00.5701
3913/041420 1 Invoice FOL - KIDS 02/26/2020 04/14/2020 83.46 420 100.05.71.00.5752
3913/041420 2 Invoice PRINT 02/26/2020 04/14/2020 135.72 420 100.05.71.01.5711
Total CARDMEMBER SERVICE (ELAN):1,414.20
COVELLI, GENE
CO031020-LIB 1 Invoice JOJ DJ GINO DEPOSIT 02/26/2020 03/10/2020 100.00 320 100.05.71.00.6062
Total COVELLI, GENE:100.00
EBSCO INFORMATION SERVICES
1588796 1 Invoice PRINT 03/04/2020 03/24/2020 4,336.07 320 100.05.71.01.5711
Page 2 of 9
March 2020 Financial Reports
Packet Page 14
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3
Report dates: 3/1/2020-3/31/2020 Apr 01, 2020 02:39PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
Total EBSCO INFORMATION SERVICES:4,336.07
ELLIOTT'S ACE HARDWARE
601005/032420 2 Invoice LIBRARY MAINT 02/29/2020 03/24/2020 27.88 320 100.05.71.00.5415
Total ELLIOTT'S ACE HARDWARE:27.88
FINDAWAY WORLD LLC
314692 1 Invoice AV 02/14/2020 03/10/2020 423.93 320 100.05.71.02.5711
315452 1 Invoice AV 02/21/2020 03/10/2020 39.98 320 100.05.71.02.5711
316207 1 Invoice AV 02/27/2020 03/24/2020 47.49 320 100.05.71.02.5711
316437 1 Invoice AV 02/28/2020 03/24/2020 47.49 320 100.05.71.02.5711
316457 1 Invoice AV 02/28/2020 03/24/2020 1,947.08 320 100.05.71.02.5711
Total FINDAWAY WORLD LLC:2,505.97
HEARTLAND BUSINESS SYSTEMS
362302-H 1 Invoice LIB- PALO ALTO RENEWAL 02/20/2020 03/10/2020 1,405.14 320 100.05.71.00.5505
Total HEARTLAND BUSINESS SYSTEMS:1,405.14
IMPACT ACQUISTIONS LLC
1721807 1 Invoice PUBLIC MFD 3/1/20-5/31/20+OVG 1 03/02/2020 03/24/2020 362.29 320 100.05.71.00.5401
Total IMPACT ACQUISTIONS LLC:362.29
KC'S INFLATABLES, LLC
KC031020-LIB 1 Invoice JOJ GAMES 50% DEPOSIT 02/22/2020 03/10/2020 100.00 320 100.05.71.00.6062
Total KC'S INFLATABLES, LLC:100.00
KUJAWA ENTERPRISES INC.
131205 1 Invoice MAR20 PLANT MAINTENANCE 03/01/2020 03/24/2020 61.00 320 100.05.71.00.5415
Total KUJAWA ENTERPRISES INC.:61.00
MAYO CLINIC HEALTH LETTER
MA032420-LIB 1 Invoice PRINT 03/03/2020 03/24/2020 31.52 320 100.05.71.01.5711
Total MAYO CLINIC HEALTH LETTER:31.52
MICROMARKETING LLC
801704 1 Invoice AV 01/28/2020 03/24/2020 49.48 320 100.05.71.02.5711
802773 1 Invoice AV 02/06/2020 03/24/2020 34.95 320 100.05.71.02.5711
803087 1 Invoice AV 02/11/2020 03/10/2020 35.00 320 100.05.71.02.5711
806325 1 Invoice AV 03/10/2020 03/24/2020 205.47 320 100.05.71.02.5711
Total MICROMARKETING LLC:324.90
MIDWEST TAPE
98578795 1 Invoice AV 02/10/2020 03/10/2020 39.98 320 100.05.71.02.5711
98629547 1 Invoice AV 02/18/2020 03/10/2020 39.99 320 100.05.71.02.5711
98700021 1 Invoice AV 03/03/2020 03/24/2020 149.96 320 100.05.71.02.5711
98727780 1 Invoice AV 03/10/2020 04/14/2020 124.97 420 100.05.71.02.5711
Total MIDWEST TAPE:354.90
Page 3 of 9
March 2020 Financial Reports
Packet Page 15
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 4
Report dates: 3/1/2020-3/31/2020 Apr 01, 2020 02:39PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
SAFEWAY PEST MANAGEMENT INC.
629385 1 Invoice FEB20 PEST CONTROL 02/17/2020 03/10/2020 35.00 320 100.05.71.00.5415
631357 1 Invoice MAR20 PEST/INSECT CONTROL 03/16/2020 03/24/2020 35.00 320 100.05.71.00.5415
Total SAFEWAY PEST MANAGEMENT INC.:70.00
SIEMENS INDUSTRY, INC.
5445920285 1 Invoice 03/01/20-02/28/21 FIRE SERVICE A 03/01/2020 03/24/2020 1,932.00 320 100.05.71.00.5415
Total SIEMENS INDUSTRY, INC.:1,932.00
TIAA COMMERCIAL FINANCE, INC.
20340429/0324 1 Invoice 4/1/20-4/30/20 STAFF PRINTER LE 03/10/2020 03/24/2020 336.55 320 100.05.71.00.5401
6941214 1 Invoice 03/01/20-03/31/20 STAFF PRINTER 02/10/2020 03/24/2020 564.00 320 100.05.71.00.5401
Total TIAA COMMERCIAL FINANCE, INC.:900.55
TIME WARNER CABLE
063003301/032 1 Invoice LIBRARY CONNECTION 03/01/2020 03/24/2020 99.98 320 100.05.71.00.5505
Total TIME WARNER CABLE:99.98
U.S. CELLULAR
0360100332 6 Invoice MONTHLY CHARGE- LIBRARY 02/28/2020 03/24/2020 20.00 320 100.05.71.00.5602
0360100332 7 Invoice MONTHLY CHARGE- FINANCE 02/28/2020 03/24/2020 30.00 320 100.05.71.00.5602
Total U.S. CELLULAR:50.00
USA FIRE PROTECTION
1046-F029364 1 Invoice FEB20 QUARTERLY DRY SPRINKL 02/26/2020 03/24/2020 180.00 320 100.05.71.00.5415
Total USA FIRE PROTECTION:180.00
WAUKESHA COUNTY TREASURER
2020-0000021 1 Invoice 100 CD JEWEL CASES 02/11/2020 03/10/2020 185.00 320 100.05.71.00.5702
Total WAUKESHA COUNTY TREASURER:185.00
WE ENERGIES
5499-564-961/ 1 Invoice LIBRARY 03/03/2020 03/24/2020 5,006.48 320 100.05.71.00.5910
Total WE ENERGIES:5,006.48
Grand Totals: 36,021.20
Page 4 of 9
March 2020 Financial Reports
Packet Page 16
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 5
Report dates: 3/1/2020-3/31/2020 Apr 01, 2020 02:39PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account =
"1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599"
Page 5 of 9
March 2020 Financial Reports
Packet Page 17
CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1
Period: 03/20 Apr 01, 2020 03:57PM
2020-20 2020-20 2020-20 2020-20 % Actual Over /
Adopted Amended YTD Current month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.4140 LIBRARY GRANTS REVENUE 1,556.00 1,556.00 .00 .00 .00 1,556.00-
100.05.71.00.4150 LIBRARY - SYSTEM, ETC 117,784.00 117,784.00 572.00 416.00 .49% 117,212.00-
100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,300.00 1,300.00 443.75 169.38 34.13% 856.25-
100.05.71.00.4313 LIBRARY FINES 17,000.00 17,000.00 3,067.66 784.72 18.05% 13,932.34-
100.05.71.00.4314 LIBRARY TAXABLE REVENUE 9,000.00 9,000.00 1,832.00 82.00 20.36% 7,168.00-
100.05.71.00.4542 LIBRARY PHONE USE .00 .00 .00 .00 .00 .00
100.05.71.00.4544 ROOM RENTAL 1,000.00 1,000.00 350.00 .00 35.00% 650.00-
100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 .00 .00 .00 .00 .00
100.05.71.00.4552 LIBRARY FRIENDS REVENUE 5,000.00 5,000.00 883.89 .00 17.68% 4,116.11-
Total LIBRARY DEPARTMENT:152,640.00 152,640.00 7,149.30 1,452.10 4.68% 145,490.70-
Page 6 of 9
March 2020 Financial Reports
Packet Page 18
CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1
Period: 03/20 Apr 02, 2020 01:26PM
2020-20 2020-20 2020-20 2020-20 % Actual Over /
Adopted Amended YTD Current Month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.5101 SALARY & WAGES 663,692.43 663,692.43 133,880.40 25,268.57 20.17% 529,812.03-
100.05.71.00.5102 OVERTIME 2,000.00 2,000.00 .00 .00 .00 2,000.00-
100.05.71.00.5201 FICA 52,394.27 52,394.27 10,218.53 1,990.36 19.50% 42,175.74-
100.05.71.00.5202 PENSION 39,635.32 39,635.32 7,974.45 1,509.01 20.12% 31,660.87-
100.05.71.00.5203 HEALTH 108,019.98 108,019.98 26,292.21 8,764.07 24.34% 81,727.77-
100.05.71.00.5204 LIFE 1,219.82 1,219.82 277.80 92.60 22.77% 942.02-
100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00
100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 19,200.00 19,200.00 4,800.00 1,600.00 25.00% 14,400.00-
100.05.71.00.5302 MILEAGE 2,000.00 2,000.00 273.86 85.68 13.69% 1,726.14-
100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 25.00 .00 .71% 3,475.00-
100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 156.00 .00 12.00% 1,144.00-
100.05.71.00.5401 LIBRARY EQUIPMENT 19,900.00 19,900.00 2,663.93 1,262.84 13.39% 17,236.07-
100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 36,700.00 36,700.00 4,781.08 2,882.88 13.03% 31,918.92-
100.05.71.00.5505 COMPUTER CHARGES 40,325.00 40,325.00 23,178.02 1,505.12 57.48% 17,146.98-
100.05.71.00.5602 TELEPHONE 720.00 720.00 70.00 50.00 9.72% 650.00-
100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 8,000.00 8,000.00 886.65 329.20 11.08% 7,113.35-
100.05.71.00.5702 PROCESSING SUPPLIES 17,500.00 17,500.00 312.93 185.00 1.79% 17,187.07-
100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,800.00 3,800.00 211.88 .00 5.58% 3,588.12-
100.05.71.00.5740 LIBRARY GRANT EXPENSE 1,556.00 1,556.00 .00 .00 .00 1,556.00-
100.05.71.00.5752 LIBRARY FRIENDS EXPENSE 5,000.00 5,000.00 1,455.39 .00 29.11% 3,544.61-
100.05.71.00.5774 LIBRARY REPLACEMENT 1,300.00 1,300.00 121.50 22.95 9.35% 1,178.50-
100.05.71.00.5835 HOUSEKEEPING SERVICES 38,000.00 38,000.00 9,375.00 3,125.00 24.67% 28,625.00-
100.05.71.00.5910 GAS & ELECTRIC 75,000.00 75,000.00 10,620.07 5,006.48 14.16% 64,379.93-
100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 .00 .00 .00 2,500.00-
100.05.71.00.6062 PROGRAMMING 7,000.00 7,000.00 721.85 200.00 10.31% 6,278.15-
100.05.71.01.5711 PRINT MATERIALS 115,000.00 115,000.00 26,674.30 15,600.79 23.20% 88,325.70-
100.05.71.01.5713 PRINT MATERIALS - ADULT .00 .00 .00 .00 .00 .00
100.05.71.02.5711 AUDIO VISUAL MATERIALS 50,000.00 50,000.00 9,039.12 5,527.79 18.08% 40,960.88-
100.05.71.03.5711 ELECTRONIC MATERIALS 18,375.00 18,375.00 11,177.68 143.68 60.83% 7,197.32-
100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V..00 .00 .00 .00 .00 .00
100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00
100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00
100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00
100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00
100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00
100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00
100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00
100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00
100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00
Total LIBRARY DEPARTMENT:1,333,637.82 1,333,637.82 285,187.65 75,152.02 21.38% 1,048,450.17
Page 7 of 9
March 2020 Financial Reports
Packet Page 19
CITY OF MUSKEGO
BALANCE SHEET
MARCH 31, 2020
FEDERATED LIBRARY SYSTEM FUND
ASSETS
503.00.00.00.1001 EQUITY IN POOLED CASH 36,035.60
TOTAL ASSETS 36,035.60
LIABILITIES AND EQUITY
FUND EQUITY
503.00.00.00.3510 FUND BALANCE-RESERVED 14,784.97
503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT 21,250.63
REVENUE OVER EXPENDITURES - YTD 1,011.95
TOTAL FUND EQUITY 37,047.55
TOTAL LIABILITIES AND EQUITY 37,047.55
Page 8 of 9
March 2020 Financial Reports
Packet Page 20
CITY OF MUSKEGO
BALANCE SHEET
MARCH 31, 2020
LIBRARY EXPANSION TRUST FUND
ASSETS
502.00.00.00.1001 EQUITY IN POOLED CASH ( 32,897.00)
502.00.00.00.1011 CASH IN BANK- LIBRARY-1B 12,932.19
502.00.00.00.1105 LIBRARY INVESTMENTS 45,573.99
TOTAL ASSETS 25,609.18
LIABILITIES AND EQUITY
FUND EQUITY
502.00.00.00.3501 FUND BALANCE-RESERVED 61,692.95
502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 36,083.77)
TOTAL FUND EQUITY 25,609.18
TOTAL LIABILITIES AND EQUITY 25,609.18
Page 9 of 9
March 2020 Financial Reports
Packet Page 21
Director’s Report
April 21st, 2020
1. Reference Update (from Elke Saylor - Head of Reference, Samantha Quail - Adult Services
Librarian, Amanda Hyland – Young Adult and Marketing Librarian, and Abby Bussen – Children’s
Librarian):
It has been an interesting month….
All reference staff is working from home and over the past month we have settled into a routine away
from the building. Without access to the collection and only virtual access to our patrons, we have had
to pivot and reinvent what we do and how we do it. It has been hard, but it is also leading to much
innovation and creative thinking that may guide us long after this pandemic is over.
Elke works with Brittany to plan and assign a variety of tasks to staff and monitors progress with weekly
phone calls. We are asking staff to track what they work on using a daily task tracker and to submit
reports for any continuing education offerings they take advantage of as well as any special projects
they work on. We are placing great emphasis on making sure all staff feel supported and regularly
intersperse some team-building activities such as sending out the occasional brain teaser or Mad Lib.
Amanda designed and engaged staff and patrons in a “Spirit Week” on Facebook, where every day
featured photos of staff and patrons in a different setting (pink day, Disney day, work with your pet day,
etc.). Amanda has also taken the lead on designing a National Library Week campaign that encourages
staff participation, patron engagement, and the chance to win a prize. Check out this campaign on
Facebook, running April 19th-April 25th. We would love to see Library Trustees involved!
We monitor the reference email, Facebook Messenger and the main phone line on a daily rotation and
respond to patrons promptly. After an initial flurry of questions about how to access our digital content,
queries have dropped off to just a couple per day. AARP TaxAide has discontinued all tax services, so
staff has called patrons with scheduled appointments and informed them of their cancellations. We
make sure our webpage is updated regularly to indicate cancelled programs and address needs
prompted by the current situation. Sam has added a special page with COVID19 resources from library-
related FAQs to pandemic updates and trusted educational resources. We are also pushing a lot of
content on Facebook with posts for all ages. Abby’s virtual story times on Tuesdays and Thursdays reign
supreme, but we also post information about our digital resources (many of which have added
additional free content), important updates, craft how-tos, etc.
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As mentioned, Abby streams two digital story times on Facebook each week, which children’s staff
afterwards close-captions, edits and archives. The feedback to these offerings has been stunningly
positive! The children’s staff also continues to offer the ever popular “Would you rather…” passive
program on Facebook and has offered a bingo activity for families stuck at home.
With the start of summer reading less than two months away, all librarians in the system are scrambling
to prepare for a new reality. It seems increasingly unlikely that this will be a “normal” summer reading
program with scores of families attending big, splashy programs and coming into the library multiple
times a week. In cooperation with other librarians across the State and the DPI, Abby has researched
software options to allow for virtual engagement with families and tracking of summer reading time and
early literacy related activities. Just a few days ago, the State agreed to fund a multi-year purchase of
Beanstack software that will be available to all libraries across the state. Each library will be able to do
some customization to the software which can be used for all ages.
All staff has been planning future programs such as Crafternoons, story times, etc., but we are also
working on creating some programs to engage adults online. Watch our Facebook page to find out
more.
We are also working on some projects that we never seem to find time for under normal circumstances,
such as creating procedure manuals for Interlibrary Loan and Reference Services. We hope these
documents will streamline the training of new staff members down the line. There are also many
webinars and tutorials we make use of to learn new skills and gather ideas to better serve our patrons.
Topmost on our minds is our need to support those affected by job loss and financial difficulties when
we reopen. We are creating strategic initiatives to address those needs, and are also thinking of ways to
leverage the power of the Library to support Muskego’s businesses when we can open our doors to the
public again.
2. Circulation Update (from Jane Matusinec, Circulation Supervisor)
The circulation aides and shelvers have been participating in webinars and online training on a wide
variety of subjects while they are working from their homes. They are learning about the latest trends in
library services, how to provide high quality customer service, how to deal with patrons with dementia
and special needs, and the basics of converting our library to RFID just to name just a few of the
topics. Many staff people are honing their technology and communication skills by taking Gale
Courses. All circulation staff are submitting reports about what they have learned to their supervisor so
that their new knowledge can be shared with their coworkers when we return to the library.
3. Other Updates:
a. Dates of Note: Next Library Board Meeting is May 19th.
b. Budget Forecasting: I am monitoring the impact of the COVID-19 pandemic to our
revenue and expenses. I will have a better idea of impact next month. Additionally, as a
friendly reminder we will begin our 2021 budget discussions in June!
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c. Friends of the Library: The Friends are aware of the potential impact to fundraising and
are ready to meet again and continue their efforts when it is safe to do so.
d. Note of Thanks: I am incredibly proud of all of the Library Staff for their hard work,
creativity, and strength as they have found new ways to create library services, learn
new approaches, and think of the good of our patrons and community.
4. Continuing Education: Staff have been taking part in many different trainings to educate on running
virtual programs, supporting different patron groups, and safe materials handling.
5. Employee Anniversaries: Laura Boeck, Reference Assistant (20 years), Stacy Rogowski, Library Aide
(3 years), Susan Folz, Library Aide (2 years)
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JAN FEB MAR**APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL MAR** YTD
Checkouts
2019 21,785 21,507 24,231 23,645 21,420 26,506 30,895 26,132 21,640 22,944 20,647 18,821 280,173 67,523
2020 21,884 21,299 12,709 55,892 55,892
% Change 0.5%(1.0%)(47.6%)(80.1%)(17.2%)
Overdrive Checkouts (E-books, E-Audio, E-Video)
2019 2,247 2,119 2,302 2,198 2,232 2,262 2,455 2,351 2,312 2,358 2,220 2,202 27,258 6,668
2020 2,500 2,432 2,651 7,583 7,583
% Change 11.3%14.8%15.2%(72.2%)13.7%
Self-Service Transaction Percentage of Total Circ (Self-check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts)
2019 56.4%60.6%62.5%63.0%65.6%63.3%65.1%65.2%66.6%62.9%64.0%65.3%63.4%59.9%
2020 62.1%57.8%64.7%61.1%61.1%
Library Visits*
2019 10,151 11,418 12,525 13,775 10,701 14,463 14,851 13,447 10,803 12,373 11,118 10,601 146,224 34,094
2020 12,240 12,144 24,384 24,384
% Change 20.6%6.4%(83.3%)(28.5%)
Reference Transactions (DPI defined)
2019 1,182 1,123 1,067 995 1,002 1,211 1,331 1,215 1,171 1,118 987 878 13,280 3,372
2020 1,201 1,029 574 2,804 2,804
% Change 1.6%(8.4%)(46.2%)(78.9%)(16.8%)
Technical/Other Information Transactions
2019 0 576 528 427 492 3,152 4,030 1,362 481 536 450 346 12,380 1,104
2020 768 873 655 2,296 2,296
TOTAL % Change 66.6%11.9%(22.9%)(100.0%)(100.0%)(100.0%)(100.0%)(100.0%)(100.0%)(100.0%)(100.0%)(100.0%)(80.1%)13.9%
Meeting Room Use
2019 78 89 107 97 91 87 87 68 78 96 106 78 1,062 274
2020 94 97 50 241 241
% Change 20.5%9.0%(53.3%)(77.3%)(12.0%)
*Library Visits in APR'19 appear high. We worked with the gate company to check and service the gate. Counter was down Jun '19 Wk 4. JUN '19 visits for Wk 4 based on Wk 2 & 3 avg.
Monthly Statistics for Muskego Public Library 2020
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COVID-19 Response Updates
-Library Building Update:
-Facility Upkeep, Book drop
-Budget Forecast:
-Expenses, Revenue, Friends Fundraising
-Staffing:
-Duties, Projects, Training
-Virtual Statistics:
-Patron questions, Online collection statistics
-Governor’s New Stay at Home Order
-Public Library closure status and curbside pick-up exception
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Below is the list of updates I have provided to the Board on and since our closure.
3/15/2020 Library Board Update I
I wanted to let you know that I have made the difficult decision to close the Library starting
Monday after consultation with Aaron in response to the public health concern of COVID-19.
Library staff will still report as there is still much to be done and we are working to see what
services we can still offer (online programming through Facebook, promoting electronic content,
etc). I had first intended (and preferred) to broach the topic of closure at the Board meeting
Tuesday as we discussed my pandemic preparedness document, but as is the usual as of late,
circumstances evolved fast and it drove my need to close the Library prior to the full Board
meeting. This also means that the Library Board Meeting will be cancelled, as the meeting
would not be open to the public otherwise. The public has been notified via Facebook,
subscriber email Newsflash, and the local news outlet closings. On Monday we will update the
website and post signs.
This decision was not made lightly, as we recognize that the closure of many public locations
may make the Library a more valuable resource than ever for education and entertainment.
However it is precisely that reason why this decision was made. We witnessed a 99% increase in
circulation this Saturday. In addition, almost all Waukesha County libraries, including
neighboring libraries of New Berlin, Big Bend, and Milwaukee Public Libraries are all closing as
of Sunday. These are libraries that share patron business with us and there is real concern that
our visitor numbers would continue to increase (normally not a bad thing) but in times where
large gatherings are discouraged by public health officials it is of concern. Additional factors
include the unique challenge of patrons using our resources, returning them and recirculating
without procedures in place to ensure cleanliness.
I will be working with the staff on Monday to determine what modified services we may be able
to offer. We will be answering the phones.
We hope to reopen to the public as soon as possible, but anticipate this lasting at least a couple of
weeks. I will be monitoring the situation closely and taking continued guidance from state and
local public health officials.
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3/24/2020 Library Board Update II
Below is a list of updates for you:
1. Welcome to Nancy Kangas! She accepted the open Trustee position since Jordan could no
longer continue with his term.
2. Aaron is approving the Library's invoices as interim treasurer until we can get to our next
meeting and you can appoint a new Treasurer.
3. Speaking of our next meeting. The City is investigating Zoom as a way to run virtual
meetings that will still be accessible to the public. I will update you on the status of our next
meeting (April 21st) as this is finalized.
4. A brief background of the Library's Closure: On March 16th I, in consultation with the Library
Board President, closed the Muskego Library to the public out of concern for public health. I
later emailed the entire Board to inform you of this. Our March Board meeting was also
canceled for lack of a virtual option that would be reasonably accessible to the public. Staff
immediately began working to advertise and create online content as well as field patron
questions about due dates, fines, and card renewals. By March 19th it became apparent to me
that it would not be safe to keep staff in the building. Staff were sent home with guidelines and
technology for working remote.
5. Current Library Services: We are fortunate to be able to offer a variety of online services that
give patrons access to library content. Staff are hard at work developing online content,
responding to patron questions remotely, and special projects and training. Here is a list of what
the Library is offering:
-virtual story times: check our facebook page! Our second story time was viewed over 900 times
over the course of two days!
-virtual reference: staff continue to check the reference email and respond to questions via
Facebook. Additionally, staff are posting at least three posts a week to their target audience
(adults, teen, and children).
-virtual library cards (patrons without a library card may sign up for a virtual library card that
will give them immediate access to online resources).
-access to thousands of electronic books, electronic audio books, and electronic magazines
through Overdrive/Libby/Flipster
-access to our electronic databases, including educational articles and Consumer Reports
magazine. Ancestry.com (a genealogy database previously limited to onsite use) has been made
accessible at home thanks to the generosity of the company).
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-access to Gale Courses, our electronic classroom with instructor led classes on business,
technology, customer service, etc.
-access to Kanopy, our streaming film collection that includes (among other types) classics,
documentaries, and children's films.
-on April 1st, our system wide trial for Hoopla will begin, offering patrons even more electronic
books, audio books, streaming film, and streaming music.
4/14/2020 Library Board Update III
Library Services Updates
1. Library staff continue to answer community questions via phone, email, and social media.
2. Staff are planning and executing virtual story times weekly. The videos are now tracking at between
900-1,800 views on average.
3. Librarians are currently working on setting up a virtual summer reading program for the community (for
adults, teens, and children).
4. Library Managers are currently working at a county library system level to plan reopening strategies (to
be implemented when safe to do so). I will share this plan with you all in greater detail, but it involves a
phased reopening of services to avoid reopening to large groups and encouraging a second wave of the
virus.
5. Staff are assisting patrons with signing up for virtual library cards and access to our electronic books and
magazines, electronic audiobooks, and streaming film.
6. Staff continue to build on our “Information Page” related to COVID-19, which guides patrons to
resources related to remote resources, financial assistance program resources, and more.
https://www.cityofmuskego.org/956/COVID-19
Library Staff Update
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1. All library staff are working fully remote, providing virtual services to patrons, working on planning and
special projects, and continuing education. Even Library Aides and Shelver positions are fully remote,
working on projects and continuing education. This allows for project and training development for
these positions that we typically can’t achieve (except for at in-service once a year).
2. All library staff have, at minimum, two formal check-ins with supervisors each week.
3. All library staff submit a task tracker to me each week, communicating work completed and allowing for
supervisor follow up.
4. All library staff are writing reports for special projects and continuing education efforts completed.
5. Library staff and project meetings are being conducted via Zoom.
Library Board Status
Currently we have a Board Meeting scheduled for next Tuesday, April 21st at 5pm. I will be
sending an update shortly about the status and format of this meeting.
Financial “payment approval reports” will continue to be updated by the Library Board
President until a new treasurer can be appointed.
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Library Name:
Description Annual Report Reference
2019 Actuals
(Per Annual Report)
2020 Municipal
Adopted Budget Library Notes or Comments
Revenues
Local Municipal Library Operating Revenue Section V, 1 (for 2019) and Section V, 9 (for 2020)$1,149,720 $1,180,997
Home County Operating Revenue Section V, 2(a)$51,254 $53,968
Other County Payments for Library Services Section V, 2(b)$66,784 $63,816
State Funds (e.g. Innovation Grant, Hotspots)Section V, 3 $1,704 $1,556 2020 based on budgeted Grant revenue
Federal Funds Section V, 4$0
Contract Income Section V, 5$0
Funds Carried Forward for Operations Section V, 6$0
All Other Operating Income Section V, 7 $33,319 $33,300
2020 based on Lost&Dmged, Fines, Taxable Rev, Room
Rental, Friends Rev
Indirect Cost Funding (If applicable and if not already
counted in Municipal Operating Revenue)N/A ‐ Field should match Indirect Cost field in
Expenditures listed below $62,462 $62,462 2020 is based on 2019 actuals
Total Revenues $1,365,243 $1,396,099
Expenditures
Operating Expenditures Section VI, 6 $1,280,893 $1,333,638 2020 based on budgeted Total Expenditures
Indirect Costs (If applicable and if not already counted
in another field)
N/A ‐ Field should match Indirect Cost Funding in
Revenues listed above $62,462 $62,462 2020 based on 2019 actuals
Total Operating Expenditures $1,343,355 $1,396,100
Library Capital and Debt Section VII (1 & 2)$50,171 No 2020 Capital Projects
Total Expenditures $1,393,526 $1,396,100
The information listed above is a correct statement of the Library's spending for 2019 actuals and 2020 budget. Please provide any additional comments in the box below.
__________________________________________________________________
Board President Date
__________________________________________________________________
Library Director Date
Muskego
Instructions: Fill out the following financial information as they pertain to prior year actuals and the current year budget. For prior year actual information, please verify that all applicable information matches the
reference fields certified in the annual report. For current year adopted budget information, please reflect the numbers adopted by your municipal entity, effective January 1st.
Allowable Cost Worksheet for Waukesha County Libraries ‐ in Bridges Library System
2020 based on budgeted System revenue
Allowable Costs Form for 2021 budget Muskego prepopulated ‐ FINAL DRAFT 4/16/2020 T:\Departments\Library\Admin Services\Annual Report\2020 State Report\Allowable Costs\Allowable Costs Form for 2021 budget
Muskego prepopulated ‐ FINAL DRAFT
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Muskego Public Library Board of Trustees Bylaws, Page 1 of 5
Adopted by the Board of Trustees of the Muskego Public Library on May 19, 2015.
Muskego Public Library Board of Trustees Bylaws
Article I
Identification
This organization is the Board of Trustees of the Muskego Public Library, located in Muskego Wisconsin,
established by the Wisconsin municipality of Muskego, according to the provisions of Chapter 43 of the
Wisconsin Statutes, and exercising the powers and assuming the duties granted to it under said statute.
Article II
Membership
Section 1. Number and Qualifications. The library board shall consist of nine members. A minimum of seven
members must be residents of the municipality. One member shall be a member of the Common Council. In
addition, one member must be a school district administrator or his or her representative [Municipal Code
1.05 (7)(a), Wisconsin Statutes Section 43.54(1)].
Section 2. Appointments and Terms of Office. Appointments shall be made by the Mayor subject to
confirmation of the Common Council. The Mayor shall appoint the citizen members for staggered three- year
terms. The appointed alderperson and school district representative shall serve a one-year term [Municipal
Code 1.05 (7)(b), Wisconsin Statutes Section 43.54(1)].
Section 3. Reimbursement for Expenses. No compensation shall be paid to the members of a Library
Board for their services, except as allowed by Wisconsin Statute 43.57(d).
Section 4. Meeting Attendance. Three consecutive absences by an appointed member from regularly
scheduled meetings shall operate to vacate the member’s office. An absence excused by the board
president for good cause shall not be considered an absence here under (Municipal Code 1.05 (11).
Article III
Officers
Section 1. The officers shall be a president, a vice president, and a treasurer, elected from among the
appointed trustees at the annual meeting of the Board. No member shall hold more than one office at a
time. Vacancies in office shall be filled by vote at the next regular meeting of the Board after the vacancy
occurs.
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Muskego Public Library Board of Trustees Bylaws, Page 2 of 5
Adopted by the Board of Trustees of the Muskego Public Library on May 19, 2015.
Section 2. A nominating committee shall be appointed by the president and shall present a slate of officers at
the annual meeting. Additional nominations may be made from the floor at that time.
Section 3. Officers shall serve a term of one year from the annual meeting at which they are elected and until
their successors are duly elected.
Section 4. The president shall preside at meetings of the Board, authorize calls for special meetings, appoint
all committees, execute all documents authorized by the Board, serve as an ex-officio voting member of all
committees except the nominating committee and generally perform all duties associated with the office of
president.
Section 5. The vice president, in the event of the absence or disability of the president, or of a vacancy in that
office, shall assume and perform the duties and functions of the president.
Section 6. The library director, or his or her designee, shall keep true and accurate minutes of all meetings of
the Board, shall issue notice of all regular and special meetings, and shall perform such other duties as are
generally associated with the office of secretary.
Section 7. The treasurer shall check over vouchers payable and report the amount of expenditures made
during the previous month.
Section 8. In the absence of all officers at a board meeting, the Library Board members present shall elect a
temporary President for that meeting.
Article IV
Meetings
Section 1. Regular Meetings. The regular meetings shall be held each month, the date and hour to be set by
the Board at its annual meeting.
Section 2. Annual Meeting. The annual meeting, which shall be for the purpose of the election of officers,
shall be held at the time of the regular meeting in May of each year.
Section 3. Agendas and Notices. Meeting agendas and notices shall indicate the time, date, and place of the
meeting and indicate all subject matters intended for consideration at the meeting. The library director, in
consultation with the President of the Library Board, shall prepare the agenda. Any board member wishing to
place an item on the agenda must notify either the Library Director or President at least three business days
prior to the meeting.
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Muskego Public Library Board of Trustees Bylaws, Page 3 of 5
Adopted by the Board of Trustees of the Muskego Public Library on May 19, 2015.
Section 4. Minutes. Minutes of all meetings shall, at a minimum, indicate board members present, all items
of business, all motions (except those that were withdrawn), and the result of all votes taken. Current board
minutes shall be posted in the library.
Section 5. Special Meetings. Special meetings may be called at the direction of the president, and shall be
called at the written request of three or more members for the transaction of business as stated in the call
for the meeting. Except in cases of emergency, at least 48 hours notice shall be given. In no case may less
than two hours notice be given.
Section 6. Quorum. A quorum for the transaction of business at any meeting shall consist of five or more
members of the Board present in person.
Section 7. Open Meetings Law Compliance. All Board meetings and all committee meetings shall be held in
compliance with Wisconsin’s open meetings law (Wisconsin Statutes Sections 19.81 to 19.98).
Section 8. Parliamentary Authority. The rules contained in Robert’s Rules of Order, latest revised edition
shall govern the parliamentary procedure of the meetings, in all cases in which they are not inconsistent with
these bylaws and any statutes applicable to this Board.
Article V
Committees
Section 1. Standing Committees. Generally, there are no standing committees of the Board.
Section 2. Nominating Committee. (See Article III, Section 2.)
Section 3. Ad Hoc Committees. Ad hoc committees for the study of special projects shall be appointed by the
president, with the approval of the Board, to serve until the final report of the work for which they were
appointed has been filed. These committees may also include staff and public representatives, as well as
outside experts.
Section 4. No committee shall have other than advisory powers.
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Muskego Public Library Board of Trustees Bylaws, Page 4 of 5
Adopted by the Board of Trustees of the Muskego Public Library on May 19, 2015.
Article VI
Duties of the Board of Trustees
Section 1. Legal responsibility for the operation of the Muskego Public Library is vested in the Board of
Trustees. Subject to state and federal law, the Board has the power and duty to determine rules and
regulations governing library operations and services.
Section 2. The Board shall select, appoint and supervise a properly certified and competent library director,
and determine the duties and compensation of all library positions.
Section 3. The Board shall approve the budget and make sure that adequate funds are provided to finance
the approved budget.
Section 4. The Board shall have exclusive control of the expenditure of all moneys collected, donated or
appropriated for the library fund and shall audit and approve all library expenditures.
Section 5. The Board shall supervise and maintain buildings and grounds, as well as regularly review various
physical and building needs to see that they meet the requirements of the total library program.
Section 6. The Board shall study and support legislation that will bring about the greatest good to the
greatest number of library users.
Section 7. The Board shall cooperate with other public officials and boards and maintain vital public relations.
Section 8. The Board shall approve and submit the required annual report to the Division for Libraries,
Technology, and Community Learning.
Article VII
Library Director
The library director shall be appointed by the Board of Trustees and shall be accountable to the Board. The
library director shall be considered the executive officer of the library under the direction and review of the
Board, and subject to the policies established by the Board. The director shall act as technical advisor to the
Board. The director shall be invited to attend all Board meetings (but may be excused from closed sessions)
and shall have no vote.
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Muskego Public Library Board of Trustees Bylaws, Page 5 of 5
Adopted by the Board of Trustees of the Muskego Public Library on May 19, 2015.
Article VIII
Conflict of Interest
Section 1. Board members may not in their private capacity negotiate, bid for, or enter into a contract with
the Muskego Public Library in which they have a direct or indirect financial interest.
Section 2. A board member shall withdraw from Board discussion, deliberation, and vote on any matter in
which the Board member, an immediate family member, or an organization with which the Board member is
associated has a financial interest.
Section 3. A board member may not receive anything of value that could reasonably be expected to
influence his or her vote or other official action.
Article IX
General
Section 1. An affirmative vote of the majority of all members of the Board present at the time shall be
necessary to approve any action before the Board. The president may vote upon and may move or second a
proposal before the Board.
Section 2. Any rule or resolution of the Board, whether contained in these bylaws or otherwise, may be
suspended temporarily in connection with business at hand, but such suspension, to be valid, may be taken
only at a meeting at which two-thirds of the members of the Board are present and two-thirds of those
present so approve.
Section 3. These bylaws may be amended at any regular meeting of the Board by majority vote of all
members of the Board, provided written notice of the proposed amendment shall have been delivered to all
members at least ten days prior to the meeting at which such action is proposed to be taken.
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