LIBRARY BOARD Packet - 3/17/2020CITY OF MUSKEGO
LIBRARY BOARD AGENDA
03/17/2020
5:00 PM
Library Conference Room, S73 W16663 Janesville
Road
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
CONSENT AGENDA
1 Approval of minutes
February 18, 2020 Minutes
2 Place on file the Library Financial Reports
February 2020 Financial Reports
PRESIDENT’S REPORT
Information
DIRECTOR’S REPORT
Information
1 March 2020 Director's Report
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
1 Discussion/Action: Appointment of Library Board Treasurer Position
2 Discussion: Pandemic Preparedness
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
Packet Page 1
ADJOURNMENT
NOTICE
PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality
may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at
the above-stated meeting other than the governmental body specifically referred to above in this notice.
Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and
services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100.
Packet Page 2
CITY OF MUSKEGO
LIBRARY BOARD MINUTES
02/18/2020
5:00 PM
Library Conference Room, S73 W16663 Janesville
Road
CALL TO ORDER
President Robertson called the meeting to order at 5:06 PM.
PLEDGE OF ALLEGIANCE
ROLL CALL
Present were Trustees Blair, Konkel, Heinowski, Humphreys, Alderman Wolfe, President
Robertson and Director Larson. Trustees Darkow, Jung and Schroeder were excused.
Trustee Blair left at 5:29 PM.
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
CONSENT AGENDA
Trustee Blair made a motion to approve the CONSENT AGENDA, Trustee
Humphreys seconded. Motion Passed 5 in favor.
1 Approval of minutes
December 17, 2019 Minutes
January 21, 2020 Minutes
2 Place on file the Library Financial Reports
December 2019 Financial Reports
January 2020 Financial Reports
PRESIDENT’S REPORT
Information
DIRECTOR’S REPORT
Information
1 February 2020 Director's Report
Page 1 of 2
February 18, 2020 Minutes
Packet Page 3
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
1 Discussion/Action: Library Board Policy Review: Library Meeting Rooms, Computer
and Internet Use, and Materials for Posting
Trustee Konkel made a motion to approve the updates to the Library Meeting
Rooms, Computer and Internet Use, and Materials for Posting policies, Trustee
Blair seconded. Motion Passed 5 in favor.
2 Dicussion: RFID Technology Analysis Report
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
1 Discussion/Action: Approval of 2019 Muskego Public Library State Annual Report
Trustee Humphreys made a motion to approve the 2019 Muskego Public Library
State Annual Report, Trustee Konkel seconded. Motion Passed 4 in favor.
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
Trustee Konkel made a motion to adjourn, Trustee Humphreys seconded. Motion
Passed 4 in favor.
Meeting adjourned at 6:13 PM
NOTICE
PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality
may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at
the above-stated meeting other than the governmental body specifically referred to above in this notice.
Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and
services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100.
Page 2 of 2
February 18, 2020 Minutes
Packet Page 4
Director’s Report
March 17th, 2020
1. Adult Services Update (from Elke Saylor, Head of Reference and Samantha Quail, Adult
Services Librarian): March is a quiet month for adult programming, but we do have The
Retirement Classroom folks back for presentations on Medicare, Social Security Strategies, and
Estate Planning 101. Also, Jolyn is starting up her spring Crafternoon series with a leather plant
hanger project. We are offering two new services we are very excited about. We now have one
designated “Vacation Hotspot.” People can reserve it for specific dates to take along on a
vacation or Up North. We have also set up a procedure that allows people to reserve one of our
study rooms for an exam or private meeting. We require 24 hours’ notice for the reservation
and have time limits of four hours during school hours and two hours after school lets out. Both
services are being rolled out slowly so we can identify any issues we might have overlooked in
our planning. So far the study room reservations have been very successful and we already have
one hotspot reservation
2. Children’s Update (from Abby Bussen, Children’s Librarian):
February was filled with engaging programs, school visits, and library love. In addition to our
regularly scheduled programs, we met with nearly 600 students at area schools and raised
excitement about reading and the library. Kids took on engineering challenges in our Junk
Drawer Engineers program and the kids of ATLAS showed the community that “Kindness Rocks”.
They decorated valentines and painted encouraging messages on rocks to share. We had 47
ATLAS attendees in just one February evening!
In March, there will be moving and shaking with JumpBunch and the return of a Dance Party.
School age children will create games in ATLAS and participate in wild chemistry experiments in
our Junk Drawer Chemists program
3. Young Adult Update (from Amanda Hyland, Young Adult Librarian): During the month of
February there was a “Name that Candy Bar” contest for teens which they had to identify
different candy bars by the appearance of the candy bars’ insides. Staff also started to
collaborate with the National Juniors Honor Society at Lake Denoon Middle School as students
want to volunteer their time by putting on a program for the community at the Library. Amanda
and Courtney met with NJHS students on February 25 to discuss possible program ideas and
expectations.
4. Circulation (from Jane Matusinec, Circulation Supervisor): Circulation staff is preparing for 2
weeks of a Food for Fines event. It will run from April 13-April 25. We will begin promoting this
Page 1 of 3
March 2020 Director's Report
Packet Page 5
April 1st. This community outreach event will allow patrons to reduce overdue fines (from
Muskego library only) by bringing in non-perishables for the Muskego Food Pantry. One food
item = $1 reduction in fines. We hope this event will build goodwill toward the library and at
the same time replenish the food pantry shelves.
5. Director Updates:
a. Dates of Note: April 21st is the next Library Board Meeting.
b. Thank you and Welcome! Thank you to Jordan Jung for serving on the Library Board.
Welcome to Nancy Kangas who will be joining the Board in Jordan’s place.
c. Food for Fines: The Library will once again run a food for fines campaign in Mid-April
during National Library week. The goal is to collect money for the food pantry and allow
our patrons an opportunity to pay down some of their fines through community giving.
6. Continuing Education: Brittany attended a Job Center Resources Workshop through WCTC to
assess our job resources folder.
7. Employee Anniversaries in March : Jolyn Lobe, Reference Assistant (12 years), Michele Hansen,
Admin. Services Assistant (2 years)
Page 2 of 3
March 2020 Director's Report
Packet Page 6
JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL FEB YTD
Checkouts
2019 21,785 21,507 24,231 23,645 21,420 26,506 30,895 26,132 21,640 22,944 20,647 18,821 280,173 43,292
2020 21,884 21,299 43,183 43,183
% Change 0.5% (1.0%)(84.6%) (0.3%)
Overdrive Checkouts (E‐books, E‐Audio, E‐Video)
2019 2,247 2,119 2,302 2,198 2,232 2,262 2,455 2,351 2,312 2,358 2,220 2,202 27,258 4,366
2020 2,500 2,432 4,932 4,932
% Change 11.3% 14.8%(81.9%) 13.0%
Self‐Service Transaction Percentage of Total Circ (Self‐check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts)
2019 56.4% 60.6% 62.5% 63.0% 65.6% 63.3% 65.1% 65.2% 66.6% 62.9% 64.0% 65.3% 63.4% 58.5%
2020 62.1% 57.8%60.0% 60.0%
Library Visits*
2019 10,151 11,418 12,525 13,775 10,701 14,463 14,851 13,447 10,803 12,373 11,118 10,601 146,224 21,569
2020 12,240 12,144 24,384 24,384
% Change 20.6% 6.4%(83.3%) 13.1%
Reference Transactions (DPI defined)
2019 1,182 1,123 1,067 995 1,002 1,211 1,331 1,215 1,171 1,118 987 878 13,280 2,305
2020 1,201 1,029 2,230 2,230
% Change 1.6% (8.4%)(83.2%) (3.2%)
Technical/Other Information Transactions
2019 0 576 528 427 492 3,152 4,030 1,362 481 536 450 346 12,380 576
2020 768 873 1,641 1,641
TOTAL % Change 66.6% 11.9% (100.0%) (100.0%) (100.0%) (100.0%) (100.0%) (100.0%) (100.0%) (100.0%) (100.0%) (100.0%) (84.9%) 34.4%
Meeting Room Use
2019 78 89 107 97 91 87 87 68 78 96 106 78 1,062 167
2020 94 97 191 191
% Change 20.5% 9.0%(82.0%) 14.4%
*Library Visits in APR'19 appear high. We worked with the gate company to check and service the gate. Counter was down Jun '19 Wk 4. JUN '19 visits for Wk 4 based on Wk 2 & 3 avg
Monthly Statistics for Muskego Public Library 2020
Page 3 of 3
March 2020 Director's Report
Packet Page 7
Muskego Public Library Board of Trustees Bylaws, Page 1 of 5
Adopted by the Board of Trustees of the Muskego Public Library on May 19, 2015.
Muskego Public Library Board of Trustees Bylaws
Article I
Identification
This organization is the Board of Trustees of the Muskego Public Library, located in Muskego Wisconsin,
established by the Wisconsin municipality of Muskego, according to the provisions of Chapter 43 of the
Wisconsin Statutes, and exercising the powers and assuming the duties granted to it under said statute.
Article II
Membership
Section 1. Number and Qualifications. The library board shall consist of nine members. A minimum of seven
members must be residents of the municipality. One member shall be a member of the Common Council. In
addition, one member must be a school district administrator or his or her representative [Municipal Code
1.05 (7)(a), Wisconsin Statutes Section 43.54(1)].
Section 2. Appointments and Terms of Office. Appointments shall be made by the Mayor subject to
confirmation of the Common Council. The Mayor shall appoint the citizen members for staggered three- year
terms. The appointed alderperson and school district representative shall serve a one-year term [Municipal
Code 1.05 (7)(b), Wisconsin Statutes Section 43.54(1)].
Section 3. Reimbursement for Expenses. No compensation shall be paid to the members of a Library
Board for their services, except as allowed by Wisconsin Statute 43.57(d).
Section 4. Meeting Attendance. Three consecutive absences by an appointed member from regularly
scheduled meetings shall operate to vacate the member’s office. An absence excused by the board
president for good cause shall not be considered an absence here under (Municipal Code 1.05 (11).
Article III
Officers
Section 1. The officers shall be a president, a vice president, and a treasurer, elected from among the
appointed trustees at the annual meeting of the Board. No member shall hold more than one office at a
time. Vacancies in office shall be filled by vote at the next regular meeting of the Board after the vacancy
occurs.
Page 1 of 5
Discussion/Action: Appointment of Library Board...
Packet Page 8
Muskego Public Library Board of Trustees Bylaws, Page 2 of 5
Adopted by the Board of Trustees of the Muskego Public Library on May 19, 2015.
Section 2. A nominating committee shall be appointed by the president and shall present a slate of officers at
the annual meeting. Additional nominations may be made from the floor at that time.
Section 3. Officers shall serve a term of one year from the annual meeting at which they are elected and until
their successors are duly elected.
Section 4. The president shall preside at meetings of the Board, authorize calls for special meetings, appoint
all committees, execute all documents authorized by the Board, serve as an ex-officio voting member of all
committees except the nominating committee and generally perform all duties associated with the office of
president.
Section 5. The vice president, in the event of the absence or disability of the president, or of a vacancy in that
office, shall assume and perform the duties and functions of the president.
Section 6. The library director, or his or her designee, shall keep true and accurate minutes of all meetings of
the Board, shall issue notice of all regular and special meetings, and shall perform such other duties as are
generally associated with the office of secretary.
Section 7. The treasurer shall check over vouchers payable and report the amount of expenditures made
during the previous month.
Section 8. In the absence of all officers at a board meeting, the Library Board members present shall elect a
temporary President for that meeting.
Article IV
Meetings
Section 1. Regular Meetings. The regular meetings shall be held each month, the date and hour to be set by
the Board at its annual meeting.
Section 2. Annual Meeting. The annual meeting, which shall be for the purpose of the election of officers,
shall be held at the time of the regular meeting in May of each year.
Section 3. Agendas and Notices. Meeting agendas and notices shall indicate the time, date, and place of the
meeting and indicate all subject matters intended for consideration at the meeting. The library director, in
consultation with the President of the Library Board, shall prepare the agenda. Any board member wishing to
place an item on the agenda must notify either the Library Director or President at least three business days
prior to the meeting.
Page 2 of 5
Discussion/Action: Appointment of Library Board...
Packet Page 9
Muskego Public Library Board of Trustees Bylaws, Page 3 of 5
Adopted by the Board of Trustees of the Muskego Public Library on May 19, 2015.
Section 4. Minutes. Minutes of all meetings shall, at a minimum, indicate board members present, all items
of business, all motions (except those that were withdrawn), and the result of all votes taken. Current board
minutes shall be posted in the library.
Section 5. Special Meetings. Special meetings may be called at the direction of the president, and shall be
called at the written request of three or more members for the transaction of business as stated in the call
for the meeting. Except in cases of emergency, at least 48 hours notice shall be given. In no case may less
than two hours notice be given.
Section 6. Quorum. A quorum for the transaction of business at any meeting shall consist of five or more
members of the Board present in person.
Section 7. Open Meetings Law Compliance. All Board meetings and all committee meetings shall be held in
compliance with Wisconsin’s open meetings law (Wisconsin Statutes Sections 19.81 to 19.98).
Section 8. Parliamentary Authority. The rules contained in Robert’s Rules of Order, latest revised edition
shall govern the parliamentary procedure of the meetings, in all cases in which they are not inconsistent with
these bylaws and any statutes applicable to this Board.
Article V
Committees
Section 1. Standing Committees. Generally, there are no standing committees of the Board.
Section 2. Nominating Committee. (See Article III, Section 2.)
Section 3. Ad Hoc Committees. Ad hoc committees for the study of special projects shall be appointed by the
president, with the approval of the Board, to serve until the final report of the work for which they were
appointed has been filed. These committees may also include staff and public representatives, as well as
outside experts.
Section 4. No committee shall have other than advisory powers.
Page 3 of 5
Discussion/Action: Appointment of Library Board...
Packet Page 10
Muskego Public Library Board of Trustees Bylaws, Page 4 of 5
Adopted by the Board of Trustees of the Muskego Public Library on May 19, 2015.
Article VI
Duties of the Board of Trustees
Section 1. Legal responsibility for the operation of the Muskego Public Library is vested in the Board of
Trustees. Subject to state and federal law, the Board has the power and duty to determine rules and
regulations governing library operations and services.
Section 2. The Board shall select, appoint and supervise a properly certified and competent library director,
and determine the duties and compensation of all library positions.
Section 3. The Board shall approve the budget and make sure that adequate funds are provided to finance
the approved budget.
Section 4. The Board shall have exclusive control of the expenditure of all moneys collected, donated or
appropriated for the library fund and shall audit and approve all library expenditures.
Section 5. The Board shall supervise and maintain buildings and grounds, as well as regularly review various
physical and building needs to see that they meet the requirements of the total library program.
Section 6. The Board shall study and support legislation that will bring about the greatest good to the
greatest number of library users.
Section 7. The Board shall cooperate with other public officials and boards and maintain vital public relations.
Section 8. The Board shall approve and submit the required annual report to the Division for Libraries,
Technology, and Community Learning.
Article VII
Library Director
The library director shall be appointed by the Board of Trustees and shall be accountable to the Board. The
library director shall be considered the executive officer of the library under the direction and review of the
Board, and subject to the policies established by the Board. The director shall act as technical advisor to the
Board. The director shall be invited to attend all Board meetings (but may be excused from closed sessions)
and shall have no vote.
Page 4 of 5
Discussion/Action: Appointment of Library Board...
Packet Page 11
Muskego Public Library Board of Trustees Bylaws, Page 5 of 5
Adopted by the Board of Trustees of the Muskego Public Library on May 19, 2015.
Article VIII
Conflict of Interest
Section 1. Board members may not in their private capacity negotiate, bid for, or enter into a contract with
the Muskego Public Library in which they have a direct or indirect financial interest.
Section 2. A board member shall withdraw from Board discussion, deliberation, and vote on any matter in
which the Board member, an immediate family member, or an organization with which the Board member is
associated has a financial interest.
Section 3. A board member may not receive anything of value that could reasonably be expected to
influence his or her vote or other official action.
Article IX
General
Section 1. An affirmative vote of the majority of all members of the Board present at the time shall be
necessary to approve any action before the Board. The president may vote upon and may move or second a
proposal before the Board.
Section 2. Any rule or resolution of the Board, whether contained in these bylaws or otherwise, may be
suspended temporarily in connection with business at hand, but such suspension, to be valid, may be taken
only at a meeting at which two-thirds of the members of the Board are present and two-thirds of those
present so approve.
Section 3. These bylaws may be amended at any regular meeting of the Board by majority vote of all
members of the Board, provided written notice of the proposed amendment shall have been delivered to all
members at least ten days prior to the meeting at which such action is proposed to be taken.
Page 5 of 5
Discussion/Action: Appointment of Library Board...
Packet Page 12
S73W16663 W Janesville Rd
Muskego, WI 53150
P 262.971.2100
W cityofmuskego.org/library
IDEAS. INFORMATION. COMMUNITY
Pandemic Preparedness Procedure
Background: Public libraries are uniquely suited to provide public health information in the case of cold
and flu season, as well as during potential or actual pandemics. Public libraries are also at increased
risk of germ and virus spreading due to the high traffic and by the very nature of our service industry
(high attendance programs, children’s programming, checking out items for home use). With this in
mind, the following procedure guidelines are recommended for consideration as a planned response
for pandemics.
1. Public Health Education:
a. Post handwashing signage in public and staff bathrooms
b. Post public health signage in visible areas (i.e. “cover your cough”)
c. Post reminders on social media about Library online resources
d. Prepare reference staff with a list of reliable resources regarding public health and
pandemic information for possible community inquiries.
2. Physical Building Cleaning:
a. The building is currently cleaned daily by a professional cleaning company
b. Staff each night wipe down the staff and public key boards and mice
c. The library currently sanitizes children’s toys weekly and story time items after each
session. In the event of a pandemic, these items will be removed from service.
d. Maintain awareness of emergency cleaning services available through the Library’s
professional cleaning company (and how to access) in the event of a confirmed case of
illness.
3. Service Offerings:
a. The Library recognizes it offers valuable services to the community. It is the goal of the
library to offer these services as long as it is safe to do so.
b. The Library recognizes that attendance at programs is a personal choice. Library staff
will (as appropriate) provide public service announcements encouraging patrons with
symptoms to not attend programs.
c. The Library Director will consult with public health resources and industry professionals
(City Hall, Waukesha County Public Health, CDC, DPI, Bridges Library System) to assess
conditions and determine if the Library should cancel any/all programs to encourage
community/social distancing.
d. Attempts will be made to determine if there are alternate ways to offer engaging services
(i.e. streaming or recorded options, passive programming options)
Page 1 of 2
Discussion: Pandemic Preparedness
Packet Page 13
S73W16663 W Janesville Rd
Muskego, WI 53150
P 262.971.2100
W cityofmuskego.org/library
IDEAS. INFORMATION. COMMUNITY
4. Library Staff:
a. Library Staff will receive an email outlining germ prevention strategies.
b. Library Staff will be given guidelines about when to stay home.
c. Library Staff will be reminded of the employee handbook sections related to sickness and
the benefits available to them (sick time, working remote if applicable, FMLA, unpaid
leave).
5. Library Closure:
a. The Library recognizes it provides valuable resources will remain open as long as it is
safe to do so.
b. Similar to winter closing procedures, in the event that City Hall closes, the Library will
automatically close.
c. If the Muskego-Norway School District closes, the Library will strongly consider closing.
d. If a confirmed case of the illness is found and traced back to a Library Staff member or
patron who has used the Library during a contagious period, the Library will immediately
shut down and call in professional cleaning services. It will remain closed until it is safe
to reopen.
e. Any other considerations for full Library closure will be done based on unique
circumstances as assessed by the Library Director.
f. In the event of a full Library closure, the “Library Closing” procedures will be followed.
Page 2 of 2
Discussion: Pandemic Preparedness
Packet Page 14