LIBRARY BOARD Packet - 2/18/2020CITY OF MUSKEGO
LIBRARY BOARD AGENDA
02/18/2020
5:00 PM
Library Conference Room, S73 W16663 Janesville
Road
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
CONSENT AGENDA
1 Approval of minutes
December 17, 2019 Minutes
January 21, 2020 Minutes
2 Place on file the Library Financial Reports
December 2019 Financial Reports
January 2020 Financial Reports
PRESIDENT’S REPORT
Information
DIRECTOR’S REPORT
Information
1 February 2020 Director's Report
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
1 Discussion/Action: Library Board Policy Review: Library Meeting Rooms, Computer
and Internet Use, and Materials for Posting
2 Dicussion: RFID Technology Analysis Report
Packet Page 1
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
1 Discussion/Action: Approval of 2019 Muskego Public Library State Annual Report
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
NOTICE
PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality
may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at
the above-stated meeting other than the governmental body specifically referred to above in this notice.
Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and
services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100.
Packet Page 2
CITY OF MUSKEGO
LIBRARY BOARD MINUTES
12/17/2019
5:00 PM
Library Conference Room, S73 W16663 Janesville
Road
CALL TO ORDER
President Robertson called the meeting to order at 5:11 PM.
PLEDGE OF ALLEGIANCE
ROLL CALL
Present were Trustees Blair, Darkow, Konkel, Schroeder, President Robertson and Director
Larson. Alderman Wolfe, Trustees Heinowski, Jung, and Humphreys were excused.
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
CONSENT AGENDA
1 Approval of minutes
Trustee Blair made a motion to approve the CONSENT AGENDA, Trustee
Schroeder seconded. Motion Passed 3 in favor, 1 abstention.
November 19, 2019 Minutes
2 Place on file the Library Financial Reports
November 2019 Financial Reports
PRESIDENT’S REPORT
Information
DIRECTOR’S REPORT
Information
1 December 2019 Director's Report
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
Page 1 of 2
December 17, 2019 Minutes
Packet Page 3
1 Discussion: 2019 Action Plan Progress Update
2 Action: 2020-2023 Strategic Plan
Trustee Blair made a motion to approve the 2020-2023 Strategic Plan, Trustee
Darkow seconded. Motion Passed 4 in favor.
Trustee Konkel made an amendment to the motion to give Brittany the authority to
make minor stylistic and/or grammatical edits to the 2020-2023 Strategic Plan,
Trustee Schroeder seconded. The amended motion Passed 4 in favor.
The 2020-2023 Strategic Plan is approved and Brittany is given the authority to
make minor stylistic and/or grammatical edits to the 2020-2023 Strategic Plan.
3 Discussion/Action: 2020 Action Plan
Trustee Konkel made a motion to approve the 2020 Action Plan, Trustee Darkow
seconded. Motion Passed 4 in favor.
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
Trustee Blair made a motion to adjourn, Trustee Darkow seconded. Motion Passed
4 in favor.
Meeting adjourned at 6:05 PM
NOTICE
PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality
may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at
the above-stated meeting other than the governmental body specifically referred to above in this notice.
Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and
services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100.
Page 2 of 2
December 17, 2019 Minutes
Packet Page 4
CITY OF MUSKEGO
LIBRARY BOARD MINUTES
01/21/2020
5:00 PM
Library Conference Room, S73 W16663 Janesville
Road
CALL TO ORDER
President Robertson called the meeting to order at 5:29 PM.
PLEDGE OF ALLEGIANCE
ROLL CALL
Present were Trustees Darkow, Konkel, Heinowski, President Robertson and Director Larson.
A quorum was not met. No business was conducted.
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
CONSENT AGENDA
1 Approval of minutes
December 17, 2019 Minutes
2 Place on file the Library Financial Reports
December 2019 Financial Reports
PRESIDENT’S REPORT
Information
DIRECTOR’S REPORT
Information
1 January 2020 Director's Report
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
Page 1 of 2
January 21, 2020 Minutes
Packet Page 5
1 Discusson/Action: Library Board Policy Review: Library Meeting Rooms, Computer and
Internet Use, and Materials for Posting
Discussion/Action: RFID Technology Analysis Report
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
NOTICE
PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality
may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at
the above-stated meeting other than the governmental body specifically referred to above in this notice.
Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and
services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100.
Page 2 of 2
January 21, 2020 Minutes
Packet Page 6
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1
Report dates: 12/1/2019-12/31/2019 Jan 13, 2020 01:20PM
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account =
"1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599"
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
AMAZON CAPITAL SERVICES
14NK-N1R3-Q 1 Invoice BOOK TAPE 11/12/2019 12/10/2019 272.25 1219 100.05.71.00.5702
14NK-N1R3-Q 2 Invoice VGA TO HDMI CABLE CONVERTE 11/12/2019 12/10/2019 19.99 1219 100.05.71.00.5701
17HD-DL6Q-F7 1 Invoice ENVELOPES, ADHESIVE REMOVE 11/13/2019 12/10/2019 70.46 1219 100.05.71.00.5701
191F-414C-R9 1 Invoice SWIFFER & REFILLS 12/09/2019 12/24/2019 27.48 1219 100.05.71.00.5703
191F-414C-R9 2 Invoice MUSKEGO LIBRARY STAMPS (2) 12/09/2019 12/24/2019 24.98 1219 100.05.71.00.5702
191F-414C-R9 3 Invoice FLAGS, SANDWICH BOARDS, DRY 12/09/2019 12/24/2019 427.94 1219 100.05.71.00.5701
1C39-D1D4-D 1 Invoice PRINT 12/04/2019 12/24/2019 165.85 1219 100.05.71.01.5711
1D6L-XVDN-X 1 Invoice PRINT 11/02/2019 12/10/2019 621.03 1219 100.05.71.01.5711
1GPX-7RWT-D 1 Invoice JINGLE ON JANESVILLE -CRAFT 11/26/2019 12/24/2019 28.97 1219 100.05.71.00.6062
1MV6-W6GQ-J 1 Invoice JINGLE ON JANESVILLE -BACKDR 12/04/2019 12/24/2019 43.99 1219 100.05.71.00.6062
1MV6-W6GQ-J 2 Invoice LABELS, PENS, PEDESTRIAN CR 12/04/2019 12/24/2019 126.82 1219 100.05.71.00.5701
Total AMAZON CAPITAL SERVICES:1,829.76
AXIOM, INC.
JC39139 1 Invoice SHELVING FRAMES FOR MEDIA R 12/12/2019 12/24/2019 244.50 1219 410.08.90.71.6511
JC39140 1 Invoice FREIGHT CHARGES 12/12/2019 12/24/2019 249.00 1219 100.05.71.00.5701
Total AXIOM, INC.:493.50
BAKER & TAYLOR COMPANY
2034935955 1 Invoice PRINT 11/12/2019 12/10/2019 1,893.45 1219 100.05.71.01.5711
2034941951 1 Invoice PRINT 11/13/2019 12/10/2019 1,185.18 1219 100.05.71.01.5711
2034944900 1 Invoice PRINT 11/14/2019 12/10/2019 342.15 1219 100.05.71.01.5711
2034954123 1 Invoice PRINT 11/19/2019 12/10/2019 557.89 1219 100.05.71.01.5711
2034962873 1 Invoice PRINT 11/22/2019 12/24/2019 189.38 1219 100.05.71.01.5711
2034969198 1 Invoice AV 11/26/2019 12/24/2019 10.97 1219 100.05.71.02.5711
2034969198 2 Invoice PRINT 11/26/2019 12/24/2019 195.51 1219 100.05.71.01.5711
2034971852 1 Invoice PRINT 11/27/2019 12/24/2019 185.03 1219 100.05.71.01.5711
2034972215 1 Invoice PRINT 11/27/2019 12/24/2019 1,869.15 1219 100.05.71.01.5711
2034972596 1 Invoice PRINT 11/27/2019 12/24/2019 174.93 1219 100.05.71.01.5711
2034980566 1 Invoice PRINT 12/03/2019 12/24/2019 1,828.31 1219 100.05.71.01.5711
2034980832 1 Invoice PRINT 12/03/2019 12/24/2019 1,755.32 1219 100.05.71.01.5711
2034985296 1 Invoice PRINT 12/05/2019 12/24/2019 703.07 1219 100.05.71.01.5711
2034991902 1 Invoice PRINT 12/10/2019 12/24/2019 248.74 1219 100.05.71.01.5711
2034994672 1 Invoice PRINT 12/11/2019 12/24/2019 246.18 1219 100.05.71.01.5711
2034994721 1 Invoice PRINT 12/12/2019 12/24/2019 176.20 1219 100.05.71.01.5711
5015843148 1 Invoice PRINT 11/13/2019 12/10/2019 57.58 1219 100.05.71.01.5711
5015858615 1 Invoice PRINT 11/20/2019 12/10/2019 128.78 1219 100.05.71.01.5711
5015873341 1 Invoice PRINT 11/27/2019 12/24/2019 50.08 1219 100.05.71.01.5711
5015883944 1 Invoice PRINT 12/04/2019 12/24/2019 139.18 1219 100.05.71.02.5711
5015896143 1 Invoice PRINT 12/11/2019 12/24/2019 38.19 1219 100.05.71.01.5711
Total BAKER & TAYLOR COMPANY:11,975.27
BAKER & TAYLOR ENTERTAINMENT
H40946390 1 Invoice AV 10/29/2019 12/10/2019 256.09 1219 100.05.71.02.5711
H41020560 1 Invoice AV 10/31/2019 12/10/2019 28.79 1219 100.05.71.02.5711
H41058770 1 Invoice AV 11/01/2019 12/10/2019 144.19 1219 100.05.71.02.5711
Page 1 of 8
December 2019 Financial Reports
Packet Page 7
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2
Report dates: 12/1/2019-12/31/2019 Jan 13, 2020 01:20PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
H41058800 1 Invoice AV 11/01/2019 12/10/2019 190.70 1219 100.05.71.02.5711
H41089400 1 Invoice AV 11/04/2019 12/10/2019 28.79 1219 100.05.71.02.5711
H41113520 1 Invoice AV 11/04/2019 12/10/2019 14.23 1219 100.05.71.02.5711
H41128140 1 Invoice AV 11/05/2019 12/10/2019 47.50 1219 100.05.71.02.5711
H41128141 1 Invoice AV 11/05/2019 12/10/2019 261.17 1219 100.05.71.02.5711
H41261090 1 Invoice AV 11/09/2019 12/10/2019 12.73 1219 100.05.71.02.5711
H41312440 1 Invoice AV 11/12/2019 12/10/2019 41.74 1219 100.05.71.02.5711
H41312441 1 Invoice AV 11/12/2019 12/10/2019 21.59 1219 100.05.71.02.5711
H41425920 1 Invoice AV 11/15/2019 12/10/2019 10.79 1219 100.05.71.02.5711
H41439200 1 Invoice AV 11/16/2019 12/10/2019 157.60 1219 100.05.71.02.5711
H41441780 1 Invoice AV 11/16/2019 12/10/2019 25.26 1219 100.05.71.02.5711
H41509490 1 Invoice AV 11/19/2019 12/10/2019 43.12 1219 100.05.71.02.5711
H41670330 1 Invoice AV 11/23/2019 12/24/2019 53.97 1219 100.05.71.02.5711
H41733260 1 Invoice AV 11/26/2019 12/24/2019 190.75 1219 100.05.71.02.5711
H41923730 1 Invoice AV 12/03/2019 12/24/2019 228.14 1219 100.05.71.02.5711
H41932030 1 Invoice AV 12/03/2019 12/24/2019 25.16 1219 100.05.71.02.5711
H41937450 1 Invoice AV 12/03/2019 12/24/2019 35.99 1219 100.05.71.02.5711
H41993810 1 Invoice AV 12/04/2019 12/24/2019 17.99 1219 100.05.71.02.5711
H42044720 1 Invoice AV 12/06/2019 12/24/2019 21.59 1219 100.05.71.02.5711
H42122470 1 Invoice AV 12/09/2019 12/24/2019 181.23 1219 100.05.71.02.5711
H42135310 1 Invoice AV 12/10/2019 12/24/2019 158.27 1219 100.05.71.02.5711
H42154130 1 Invoice AV 12/10/2019 12/24/2019 11.03 1219 100.05.71.02.5711
H42203520 1 Invoice AV 12/11/2019 12/24/2019 28.79 1219 100.05.71.02.5711
Total BAKER & TAYLOR ENTERTAINMENT:2,237.20
BAYCOM INC
PB1426 1 Invoice 2 SECURITY CAMERAS 11/30/2019 12/24/2019 4,487.85 1219 410.08.90.71.6514
Total BAYCOM INC:4,487.85
COMPLETE OFFICE OF WIS
518736 2 Invoice MISC PAPER PRODUCTS - LIBRA 12/04/2019 12/24/2019 487.78 1219 100.05.71.00.5703
518750 1 Invoice PEN HOLDERS/ORGANIZERS 12/04/2019 12/24/2019 20.92 1219 100.05.71.00.5701
520097 1 Invoice PAPER TOWELS - LIBRARY 12/05/2019 12/24/2019 114.87 1219 100.05.71.00.5703
Total COMPLETE OFFICE OF WIS:623.57
DEPT OF ADMINISTRATION
505-00000427 1 Invoice TEACH 7/1/19-12/31/19 12/12/2019 12/24/2019 600.00 1219 100.05.71.00.5505
Total DEPT OF ADMINISTRATION:600.00
ELLIOTT'S ACE HARDWARE
601005/122419 4 Invoice LIBRARY MAINT 11/30/2019 12/24/2019 19.42 1219 100.05.71.00.5415
Total ELLIOTT'S ACE HARDWARE:19.42
FINDAWAY WORLD LLC
306061 1 Invoice AV 11/26/2019 12/24/2019 542.91 1219 100.05.71.02.5711
Total FINDAWAY WORLD LLC:542.91
FIRST BUSINESS
3469/122419 1 Invoice REPLACEMENT - HOT SPOT 11/27/2019 12/24/2019 15.00 1219 100.05.71.00.5774
3469/122419 2 Invoice GRANT - 3D PRINTER CART 11/27/2019 12/24/2019 781.00 1219 100.05.71.00.5740
3469/122419 3 Invoice IN-SERVICE 11/27/2019 12/24/2019 155.79 1219 100.05.71.00.5303
3469/122419 4 Invoice SHIPPING - OPERATION GRATITU 11/27/2019 12/24/2019 474.95 1219 100.05.71.00.5701
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December 2019 Financial Reports
Packet Page 8
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3
Report dates: 12/1/2019-12/31/2019 Jan 13, 2020 01:20PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
3469/122419 5 Invoice HOT SPOT SERVICE 11/27/2019 12/24/2019 120.00 1219 100.05.71.00.5505
3469/122419 6 Invoice WLA TRUSTEE MEMBERSHIP - B 11/27/2019 12/24/2019 50.00 1219 100.05.71.00.5305
3871/122419 1 Invoice CRAFTERNOON SUPPLIES 11/27/2019 12/24/2019 72.01 1219 100.05.71.00.6062
3897/122419 1 Invoice NOOK CASE 11/27/2019 12/24/2019 40.98 1219 100.05.71.00.5702
3897/122419 2 Invoice ELECTRONIC MATERIALS 11/27/2019 12/24/2019 .02 1219 100.05.71.03.5711
3905/122419 1 Invoice TEEN - FRIENDS OF LIBRARY 11/27/2019 12/24/2019 31.63 1219 100.05.71.00.5752
3913/122419 1 Invoice KIDS - FOL 11/27/2019 12/24/2019 45.03 1219 100.05.71.00.5752
3913/122419 2 Invoice PRINT 11/27/2019 12/24/2019 179.90 1219 100.05.71.01.5711
Total FIRST BUSINESS:1,966.31
JANI-KING INC- MILW REGION
MIL12190142 6 Invoice DECEMBER 2019 CLEANING SER 12/01/2019 12/10/2019 2,637.18 1219 100.05.71.00.5835
Total JANI-KING INC- MILW REGION:2,637.18
KUJAWA ENTERPRISES INC.
129543 1 Invoice DEC INTERIOR PLANT MAINT 12/02/2019 12/24/2019 61.00 1219 100.05.71.00.5415
Total KUJAWA ENTERPRISES INC.:61.00
MICROMARKETING LLC
792932 1 Invoice AV 11/05/2019 12/10/2019 72.49 1219 100.05.71.02.5711
794089 1 Invoice AV 11/14/2019 12/10/2019 142.98 1219 100.05.71.02.5711
794349 1 Invoice AV 11/19/2019 12/24/2019 94.98 1219 100.05.71.02.5711
795787 1 Invoice AV 12/03/2019 12/24/2019 217.48 1219 100.05.71.02.5711
796206 1 Invoice AV 12/05/2019 12/24/2019 39.99 1219 100.05.71.02.5711
Total MICROMARKETING LLC:567.92
MIDWEST TAPE
98192716 1 Invoice AV 11/11/2019 12/10/2019 33.73 1219 100.05.71.02.5711
98192717 1 Invoice AV 11/11/2019 12/10/2019 428.89 1219 100.05.71.02.5711
98241932 1 Invoice AV 11/23/2019 12/24/2019 261.93 1219 100.05.71.02.5711
98290644 1 Invoice AV 12/03/2019 12/24/2019 49.99 1219 100.05.71.02.5711
98318646 1 Invoice AV 12/09/2019 12/24/2019 29.99 1219 100.05.71.02.5711
Total MIDWEST TAPE:804.53
TIME WARNER CABLE
063003301/122 1 Invoice 11/29/19-12/28/19 BUSINESS INTE 11/30/2019 12/24/2019 99.98 1219 100.05.71.00.5505
Total TIME WARNER CABLE:99.98
U.S. CELLULAR
0343990945 7 Invoice MONTHLY CHARGE- LIBRARY 11/28/2019 12/24/2019 10.00 1219 100.05.71.00.5602
Total U.S. CELLULAR:10.00
USA FIRE PROTECTION
1046-F023110 1 Invoice SPRINKLER REPARI - DATA CLOS 11/23/2019 12/24/2019 551.00 1219 100.05.71.00.5415
Total USA FIRE PROTECTION:551.00
VOYA SUBSCRIPTIONS
VO121019-LIB 1 Invoice PRINT 10/21/2019 12/10/2019 62.00 1219 100.05.71.01.5711
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December 2019 Financial Reports
Packet Page 9
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 4
Report dates: 12/1/2019-12/31/2019 Jan 13, 2020 01:20PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
Total VOYA SUBSCRIPTIONS:62.00
WE ENERGIES
5499-564-961/ 1 Invoice LIBRARY 11/27/2019 12/10/2019 4,970.30 1219 100.05.71.00.5910
Total WE ENERGIES:4,970.30
Grand Totals: 34,539.70
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account =
"1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599"
Page 4 of 8
December 2019 Financial Reports
Packet Page 10
CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1
Period: 12/19 Jan 06, 2020 02:33PM
2019-19 2019-19 2019-19 2019-19 % Actual Over /
Adopted Amended YTD Current month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.4140 LIBRARY GRANTS REVENUE 1,556.00 1,556.00 1,548.85 1,548.85 99.54% 7.15-
100.05.71.00.4150 LIBRARY - SYSTEM, ETC 117,784.00 117,784.00 118,193.06 155.06 100.35% 409.06
100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,300.00 1,300.00 2,482.07 787.25 190.93% 1,182.07
100.05.71.00.4313 LIBRARY FINES 17,000.00 17,000.00 13,797.82 1,160.53 81.16% 3,202.18-
100.05.71.00.4314 LIBRARY TAXABLE REVENUE 9,000.00 9,000.00 7,541.06 .00 83.79% 1,458.94-
100.05.71.00.4542 LIBRARY PHONE USE .00 .00 .00 .00 .00 .00
100.05.71.00.4544 ROOM RENTAL 1,000.00 1,000.00 2,593.75 .00 259.38% 1,593.75
100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 .00 .00 .00 .00 .00
100.05.71.00.4552 LIBRARY FRIENDS REVENUE 5,000.00 5,000.00 6,903.71 314.77 138.07% 1,903.71
Total LIBRARY DEPARTMENT:152,640.00 152,640.00 153,060.32 3,966.46 100.28% 420.32
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December 2019 Financial Reports
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CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1
Period: 12/19 Jan 06, 2020 02:12PM
2019-19 2019-19 2019-19 2019-19 % Actual Over /
Adopted Amended YTD Current Month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.5101 SALARY & WAGES 655,505.44 655,505.44 629,314.35 67,078.18 96.00% 26,191.09-
100.05.71.00.5102 OVERTIME 2,000.00 2,000.00 1,391.19 .00 69.56% 608.81-
100.05.71.00.5201 FICA 51,767.97 51,767.97 48,324.68 5,137.94 93.35% 3,443.29-
100.05.71.00.5202 PENSION 38,889.59 38,889.59 36,489.75 3,913.89 93.83% 2,399.84-
100.05.71.00.5203 HEALTH 86,246.41 86,246.41 106,881.15 8,764.07 123.93% 20,634.74
100.05.71.00.5204 LIFE 1,609.34 1,609.34 1,196.21 92.60 74.33% 413.13-
100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00
100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 19,200.00 19,200.00 19,200.00 1,600.00 100.00%.00
100.05.71.00.5302 MILEAGE 2,000.00 2,000.00 1,097.42 52.20 54.87% 902.58-
100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 2,478.07 155.79 70.80% 1,021.93-
100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 1,057.03 .00 81.31% 242.97-
100.05.71.00.5401 LIBRARY EQUIPMENT 19,900.00 19,900.00 17,185.47 2,052.76- 86.36% 2,714.53-
100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 36,700.00 36,700.00 47,197.82 631.42 128.60% 10,497.82
100.05.71.00.5505 COMPUTER CHARGES 42,190.00 42,190.00 29,662.74 819.98 70.31% 12,527.26-
100.05.71.00.5602 TELEPHONE 300.00 300.00 130.00 10.00 43.33% 170.00-
100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 8,000.00 8,000.00 4,953.05 1,390.08 61.91% 3,046.95-
100.05.71.00.5702 PROCESSING SUPPLIES 17,500.00 17,500.00 11,985.41 338.21 68.49% 5,514.59-
100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,800.00 3,800.00 2,432.95 630.13 64.03% 1,367.05-
100.05.71.00.5740 LIBRARY GRANT EXPENSE 1,556.00 1,556.00 1,548.85 781.00 99.54% 7.15-
100.05.71.00.5752 LIBRARY FRIENDS EXPENSE 5,000.00 5,000.00 5,993.95 76.66 119.88% 993.95
100.05.71.00.5774 LIBRARY REPLACEMENT 1,300.00 1,300.00 669.63 15.00 51.51% 630.37-
100.05.71.00.5835 HOUSEKEEPING SERVICES 38,000.00 38,000.00 35,791.98 2,637.18 94.19% 2,208.02-
100.05.71.00.5910 GAS & ELECTRIC 75,000.00 75,000.00 66,159.50 4,970.30 88.21% 8,840.50-
100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 1,702.68 .00 68.11% 797.32-
100.05.71.00.6062 PROGRAMMING 6,500.00 6,500.00 5,375.29 144.97 82.70% 1,124.71-
100.05.71.01.5711 PRINT MATERIALS 115,000.00 115,000.00 109,620.65 12,853.90 95.32% 5,379.35-
100.05.71.01.5713 PRINT MATERIALS - ADULT .00 .00 .00 .00 .00 .00
100.05.71.02.5711 AUDIO VISUAL MATERIALS 50,000.00 50,000.00 40,966.16 4,302.71 81.93% 9,033.84-
100.05.71.03.5711 ELECTRONIC MATERIALS 17,095.00 17,095.00 16,852.48 .02 98.58% 242.52-
100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V..00 .00 .00 .00 .00 .00
100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00
100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00
100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00
100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00
100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00
100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00
100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00
100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00
100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00
Total LIBRARY DEPARTMENT:1,302,359.75 1,302,359.75 1,245,658.46 114,343.47 95.65% 56,701.29-
Page 6 of 8
December 2019 Financial Reports
Packet Page 12
CITY OF MUSKEGO
BALANCE SHEET
DECEMBER 31, 2019
FEDERATED LIBRARY SYSTEM FUND
ASSETS
503.00.00.00.1001 EQUITY IN POOLED CASH 36,035.60
TOTAL ASSETS 36,035.60
LIABILITIES AND EQUITY
FUND EQUITY
503.00.00.00.3510 FUND BALANCE-RESERVED 14,784.97
503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT 19,080.63
REVENUE OVER EXPENDITURES - YTD 2,170.00
TOTAL FUND EQUITY 36,035.60
TOTAL LIABILITIES AND EQUITY 36,035.60
Page 7 of 8
December 2019 Financial Reports
Packet Page 13
CITY OF MUSKEGO
BALANCE SHEET
DECEMBER 31, 2019
LIBRARY EXPANSION TRUST FUND
ASSETS
502.00.00.00.1001 EQUITY IN POOLED CASH ( 32,897.00)
502.00.00.00.1011 CASH IN BANK- LIBRARY-1B 12,929.35
502.00.00.00.1105 LIBRARY INVESTMENTS 45,510.90
TOTAL ASSETS 25,543.25
LIABILITIES AND EQUITY
FUND EQUITY
502.00.00.00.3501 FUND BALANCE-RESERVED 61,692.95
502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 37,139.92)
REVENUE OVER EXPENDITURES - YTD 990.22
TOTAL FUND EQUITY 25,543.25
TOTAL LIABILITIES AND EQUITY 25,543.25
Page 8 of 8
December 2019 Financial Reports
Packet Page 14
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1
Report dates: 1/1/2020-1/31/2020 Feb 06, 2020 02:16PM
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account =
"1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599"
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
4IMPRINT INC
8034788 1 Invoice MPL TABLECLOTH 12/30/2019 01/28/2020 179.53 1219 100.05.71.00.5701
8049200 1 Invoice EAR BUDS 01/06/2020 01/28/2020 298.09 1219 100.05.71.00.5701
Total 4IMPRINT INC:477.62
AMAZON CAPITAL SERVICES
14RP-PPGC-3 1 Invoice PRINT 12/19/2019 01/14/2020 29.99 1219 100.05.71.01.5711
14RP-PPGC-7 1 Invoice PRINT 12/19/2019 01/14/2020 50.70 1219 100.05.71.01.5711
14VT-7YQH-XL 1 Invoice GLASS JARS WITH LIDS 01/08/2020 01/28/2020 53.98 120 100.05.71.00.5701
14VT-7YQH-XL 2 Invoice FOL - BOOK SALE SUPPLIES 01/08/2020 01/28/2020 24.30 120 100.05.71.00.5752
14Y1-CHLN-4P 3 Invoice FURNITURE SLIDERS, BAGS, TAP 12/25/2019 01/14/2020 94.74 1219 100.05.71.00.5701
14Y1-CHLN-4P 1 Invoice ANTI-FATIGUE MATS 12/25/2019 01/14/2020 178.25 1219 100.05.71.00.5702
14Y1-CHLN-4P 2 Invoice FOL - BOOK SALE SUPPLIES - AV 12/25/2019 01/14/2020 24.30 1219 100.05.71.00.5752
16YV-YKVL-6 1 Invoice DRIVE FOR PUBLIC MACHINES 12/11/2019 01/14/2020 37.98 1219 100.05.71.00.5505
1DPW-1R4W-J 1 Invoice STUDY PACK SUPPLIES 12/22/2019 01/14/2020 117.54 1219 100.05.71.00.6062
1G6P-H1LC-K 1 Invoice PRINT RETURN 01/20/2020 01/28/2020 19.04- 1219 100.05.71.01.5711
1KCR-DN4K-F 1 Invoice FOL - KIDS 01/09/2020 01/28/2020 323.50 120 100.05.71.00.5752
1L7J-NW4G-94 1 Invoice SWITCH & ACCESSORIES 12/17/2019 01/14/2020 500.86 1219 100.05.71.00.5701
1NPV-WPKF-1 1 Invoice ELECTRIC KETTLE - MAC TO HDM 12/19/2019 01/14/2020 32.48 1219 100.05.71.00.5701
1NPV-WPKF-1 2 Invoice VACUUM, DUST PAN/BROOM, SO 12/19/2019 01/14/2020 188.82 1219 100.05.71.00.5703
1NPV-WPKF-4 1 Invoice PRINT 12/19/2019 01/14/2020 118.50 1219 100.05.71.01.5711
1P9R-XJWP-J4 2 Invoice CHANGING TABLE, RECYCLING BI 12/11/2019 01/14/2020 577.94 1219 100.05.71.00.5701
1P9R-XJWP-J4 1 Invoice HAND SANITIZING WIPES 12/11/2019 01/14/2020 65.78 1219 100.05.71.00.5703
1T97-9L9W-L9 1 Invoice PRINT 12/18/2019 01/14/2020 31.86 1219 100.05.71.01.5711
1TGL-44ND-P 2 Invoice 500 BEFORE 15 FOLDERS 12/26/2019 01/28/2020 59.96 1219 100.05.71.00.6062
1TGL-44ND-P 1 Invoice STORAGE CONTAINERS 12/26/2019 01/28/2020 27.98 1219 100.05.71.00.5701
1WVF-FC3K-N 1 Invoice ELECTRONIC MATERIALS 12/22/2019 01/14/2020 174.49 1219 100.05.71.03.5711
1XWR-L6GG-7 1 Invoice ELECTRONIC MATERIALS 12/23/2019 01/14/2020 59.99 1219 100.05.71.03.5711
Total AMAZON CAPITAL SERVICES:2,754.90
BAKER & TAYLOR COMPANY
0003195654 1 Invoice PRINT CREDIT 01/06/2020 01/28/2020 14.99- 1219 100.05.71.01.5711
2034998512 1 Invoice PRINT 12/13/2019 01/14/2020 2,856.42 1219 100.05.71.01.5711
2035000406 1 Invoice PRINT 12/14/2019 01/14/2020 528.82 1219 100.05.71.01.5711
2035000986 1 Invoice PRINT 12/16/2019 01/14/2020 4,778.31 1219 100.05.71.01.5711
2035003802 2 Invoice PRINT 12/17/2019 01/14/2020 149.33 1219 100.05.71.01.5711
2035003802 1 Invoice AV 12/17/2019 01/14/2020 16.49 1219 100.05.71.02.5711
2035006030 1 Invoice PRINT 12/18/2019 01/14/2020 240.81 1219 100.05.71.01.5711
2035007693 1 Invoice PRINT 12/18/2019 01/14/2020 423.89 1219 100.05.71.01.5711
2035016264 1 Invoice PRINT 12/24/2019 01/28/2020 647.78 1219 100.05.71.01.5711
2035032439 1 Invoice PRINT 01/03/2020 01/28/2020 224.42 120 100.05.71.01.5711
2035036705 1 Invoice PRINT 01/08/2020 01/28/2020 721.94 120 100.05.71.01.5711
2035046727 1 Invoice PRINT 01/13/2020 01/28/2020 1,610.80 120 100.05.71.01.5711
2035050025 1 Invoice PRINT 01/14/2020 01/28/2020 605.58 120 100.05.71.01.5711
5015909141 1 Invoice PRINT 12/18/2019 01/14/2020 92.01 1219 100.05.71.01.5711
5015946472 1 Invoice PRINT 01/08/2020 01/28/2020 86.18 120 100.05.71.01.5711
5015961342 1 Invoice PRINT 01/15/2020 01/28/2020 73.13 120 100.05.71.01.5711
NS19120261 1 Invoice MARC PROFILER 2/1/20-1/31/21 12/02/2019 01/14/2020 100.00 120 100.05.71.00.5505
Page 1 of 8
January 2020 Financial Reports
Packet Page 15
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2
Report dates: 1/1/2020-1/31/2020 Feb 06, 2020 02:16PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
Total BAKER & TAYLOR COMPANY:13,140.92
BAKER & TAYLOR ENTERTAINMENT
H42299960 1 Invoice AV 12/16/2019 01/14/2020 16.49 1219 100.05.71.02.5711
H42306050 1 Invoice AV 12/16/2019 01/14/2020 17.96 1219 100.05.71.02.5711
H42324130 1 Invoice AV 12/16/2019 01/14/2020 538.44 1219 100.05.71.02.5711
H42324340 1 Invoice AV 12/16/2019 01/14/2020 21.59 1219 100.05.71.02.5711
H42328340 1 Invoice AV 12/16/2019 01/14/2020 21.56 1219 100.05.71.02.5711
H42978590 1 Invoice AV 01/08/2020 01/28/2020 321.15 120 100.05.71.02.5711
H42990190 1 Invoice AV 01/09/2020 01/28/2020 28.79 120 100.05.71.02.5711
H43143750 1 Invoice AV 01/14/2020 01/28/2020 142.50 120 100.05.71.02.5711
Total BAKER & TAYLOR ENTERTAINMENT:1,108.48
BUILDING SERVICE INC.
143919 1 Invoice STUDY PODS FOR GREAT ROOM 12/31/2019 01/28/2020 3,906.24 1219 100.05.71.00.5401
143922 1 Invoice GREAT ROOM FURNITURE 12/31/2019 01/28/2020 12,375.20 1219 410.08.90.71.6511
Total BUILDING SERVICE INC.:16,281.44
CDW GOVERNMENT, INC
WDW5484 1 Invoice WIRELESS ACCESS POINT 12/18/2019 01/14/2020 560.96 1219 100.05.71.00.5505
WFG8555 1 Invoice 2 WIRELESS ACCESS POINTS 12/19/2019 01/14/2020 1,121.92 1219 100.05.71.00.5505
WFK8457 1 Invoice DOCUMENT CAMERA 12/20/2019 01/14/2020 256.58 1219 100.05.71.00.5701
WFQ2841 1 Invoice LIBRARY- 3 AP LICENSES 12/22/2019 01/14/2020 338.40 1219 100.05.71.00.5505
WFT8080 1 Invoice LIB- AIRTAMES 12/23/2019 01/14/2020 1,187.43 1219 100.05.71.00.5505
Total CDW GOVERNMENT, INC:3,465.29
DEMCO EDUCATIONAL CORP
6739839 1 Invoice "NEW" TAPE & CLASSIFICATION L 12/17/2019 01/14/2020 193.80 1219 100.05.71.00.5702
6741882 2 Invoice BOOKMARKS 12/19/2019 01/14/2020 24.60 1219 100.05.71.00.5701
6741882 1 Invoice 18 CD CASE 12/19/2019 01/14/2020 72.25 1219 100.05.71.00.5702
6742020 1 Invoice DVD SECURITY CASE - SINGLE 12/19/2019 01/14/2020 191.60 1219 100.05.71.00.5702
Total DEMCO EDUCATIONAL CORP:482.25
EBSCO SUBSCRIPTION SERVICES
2004382 1 Invoice PRINT 01/13/2020 01/28/2020 26.40 120 100.05.71.01.5711
Total EBSCO SUBSCRIPTION SERVICES:26.40
FINDAWAY WORLD LLC
308186 1 Invoice REPLACEMENT 12/17/2019 01/14/2020 19.99 1219 100.05.71.00.5774
309004 1 Invoice AV 12/24/2019 01/14/2020 581.90 1219 100.05.71.02.5711
Total FINDAWAY WORLD LLC:601.89
FIRST BUSINESS
3469/012820 1 Invoice MEETING ROOM TECH (TV/WALL 12/27/2019 01/28/2020 3,000.00 1219 100.05.71.00.5505
3469/012820 2 Invoice ACRYLIC HOLDERS, LAMINATOR 12/27/2019 01/28/2020 147.11 1219 100.05.71.00.5701
3469/012820 3 Invoice JINGLE ON JANESVILLE DECORA 12/27/2019 01/28/2020 72.19 1219 100.05.71.00.6062
3871/012820 2 Invoice MEETING ROOM TECH (TV/WALL 12/27/2019 01/28/2020 449.94 1219 100.05.71.00.5505
3871/012820 1 Invoice CRAFTERNOON 12/27/2019 01/28/2020 15.47 1219 100.05.71.00.6062
3871/012820 3 Invoice DISC TRAINING 12/27/2019 01/28/2020 967.50 1219 100.05.71.00.5303
3871/012820 4 Invoice REUSABLE FRAME 12/27/2019 01/28/2020 130.02 1219 100.05.71.00.5701
3905/012820 2 Invoice TEEN HOLIDAY PROGRAMMING 12/27/2019 01/28/2020 284.33 1219 100.05.71.00.6062
Page 2 of 8
January 2020 Financial Reports
Packet Page 16
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3
Report dates: 1/1/2020-1/31/2020 Feb 06, 2020 02:16PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
3905/012820 1 Invoice FOL - TEEN 12/27/2019 01/28/2020 12.59 1219 100.05.71.00.5752
3913/012820 1 Invoice FOL - KIDS 12/27/2019 01/28/2020 107.81 1219 100.05.71.00.5752
4273/012820 2 Invoice WHEEL CASTERS - LIBRARY 12/27/2019 01/28/2020 64.32 1219 100.05.71.00.5415
Total FIRST BUSINESS:5,251.28
IMPACT ACQUISTIONS LLC
1664237 7 Invoice BASE AND OVERAGE CHARGES - 01/10/2020 01/28/2020 727.99 120 100.05.71.00.5410
Total IMPACT ACQUISTIONS LLC:727.99
INGERSOLL LIGHTING
118856 1 Invoice LIBRARY LIGHTING 01/23/2020 02/11/2020 1,285.00 220 100.05.71.00.5415
Total INGERSOLL LIGHTING:1,285.00
JANI-KING INC- MILW REGION
MIL01200142 3 Invoice JAN CLEANING - LIBRARY 01/01/2020 01/14/2020 3,125.00 120 100.05.71.00.5835
MIL02200141 3 Invoice CLEANING - LIBRARY - FEB 02/01/2020 02/11/2020 3,125.00 220 100.05.71.00.5835
Total JANI-KING INC- MILW REGION:6,250.00
JUMP BUNCH OF WAUKESHA-LAKE COUNTRY
JU012820-LIB 1 Invoice 03.05.20 & 03.12.20 JUMP BUNCH 11/27/2019 01/28/2020 400.00 120 100.05.71.00.6062
Total JUMP BUNCH OF WAUKESHA-LAKE COUNTRY:400.00
KUJAWA ENTERPRISES INC.
130149 1 Invoice JAN PLANT MAINT 01/03/2020 01/28/2020 61.00 120 100.05.71.00.5415
Total KUJAWA ENTERPRISES INC.:61.00
MARCO TECHNOLOGIES LLC
INV7126224 1 Invoice LIB- PHONE PROGRAMMING CON 12/19/2019 01/14/2020 907.50 1219 100.05.71.00.5505
Total MARCO TECHNOLOGIES LLC:907.50
MICROMARKETING LLC
796896 1 Invoice AV 12/12/2019 01/14/2020 35.00 1219 100.05.71.02.5711
797228 1 Invoice AV 12/17/2019 01/14/2020 29.99 1219 100.05.71.02.5711
797497 1 Invoice AV 12/19/2019 01/14/2020 39.99 1219 100.05.71.02.5711
798613 1 Invoice AV 12/31/2019 01/28/2020 90.48 120 100.05.71.02.5711
Total MICROMARKETING LLC:195.46
MIDWEST TAPE
98430341 1 Invoice AV 01/03/2020 01/28/2020 44.99 120 100.05.71.02.5711
Total MIDWEST TAPE:44.99
NABCO ENTRANCES
90093171 1 Invoice FRONT DOOR INSPECTED AND P 12/18/2019 01/14/2020 206.98 1219 100.05.71.00.5415
Total NABCO ENTRANCES:206.98
QUALITY AWARDS LLC
29684 1 Invoice STAFF NAME TAGS 12/20/2019 01/14/2020 231.00 1219 100.05.71.00.5701
Page 3 of 8
January 2020 Financial Reports
Packet Page 17
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 4
Report dates: 1/1/2020-1/31/2020 Feb 06, 2020 02:16PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
Total QUALITY AWARDS LLC:231.00
SAFEWAY PEST MANAGEMENT INC.
623224 1 Invoice NOV PEST CONTROL 11/18/2019 01/14/2020 35.00 1219 100.05.71.00.5415
625384 1 Invoice DEC 19 PEST CONTROL 12/16/2019 01/14/2020 35.00 1219 100.05.71.00.5415
Total SAFEWAY PEST MANAGEMENT INC.:70.00
SCHOLASTIC, INC
20828522 1 Invoice FOL - KIDS 01/08/2020 01/28/2020 227.25 120 100.05.71.00.5752
Total SCHOLASTIC, INC:227.25
TIAA COMMERCIAL FINANCE, INC.
20340429/0114 1 Invoice 01/01/20-01/31/20 STAFF PRINTER 12/10/2019 01/14/2020 336.55 120 100.05.71.00.5401
6856527 1 Invoice 02/01/20-02/29/20 STAFF PRINTER 01/10/2020 01/28/2020 336.55 120 100.05.71.00.5401
Total TIAA COMMERCIAL FINANCE, INC.:673.10
TIME WARNER CABLE
063003301/012 1 Invoice INTERNET 12/29/19-01/28/20 12/30/2019 01/28/2020 99.98 120 100.05.71.00.5505
722974301/011 1 Invoice LIB- INTERNET CONNECTION-SPE 12/28/2019 01/14/2020 126.11 120 100.05.71.00.5505
Total TIME WARNER CABLE:226.09
U.S. CELLULAR
0349352317 6 Invoice MONTHY CHARGE- LIBRARY 12/28/2019 01/28/2020 20.00 1219 100.05.71.00.5602
Total U.S. CELLULAR:20.00
WE ENERGIES
5499-564-961/ 1 Invoice LIBRARY 01/03/2020 01/28/2020 5,412.89 1219 100.05.71.00.5910
Total WE ENERGIES:5,412.89
Grand Totals: 60,529.72
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account =
"1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599"
Page 4 of 8
January 2020 Financial Reports
Packet Page 18
CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1
Period: 01/20 Feb 06, 2020 01:40PM
2020-20 2020-20 2020-20 2020-20 % Actual Over /
Adopted Amended YTD Current month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.4140 LIBRARY GRANTS REVENUE 1,556.00 1,556.00 .00 .00 .00 1,556.00-
100.05.71.00.4150 LIBRARY - SYSTEM, ETC 117,784.00 117,784.00 .00 .00 .00 117,784.00-
100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,300.00 1,300.00 194.12 194.12 14.93% 1,105.88-
100.05.71.00.4313 LIBRARY FINES 17,000.00 17,000.00 994.04 994.04 5.85% 16,005.96-
100.05.71.00.4314 LIBRARY TAXABLE REVENUE 9,000.00 9,000.00 975.00 975.00 10.83% 8,025.00-
100.05.71.00.4542 LIBRARY PHONE USE .00 .00 .00 .00 .00 .00
100.05.71.00.4544 ROOM RENTAL 1,000.00 1,000.00 200.00 200.00 20.00% 800.00-
100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 .00 .00 .00 .00 .00
100.05.71.00.4552 LIBRARY FRIENDS REVENUE 5,000.00 5,000.00 176.33 176.33 3.53% 4,823.67-
Total LIBRARY DEPARTMENT:152,640.00 152,640.00 2,539.49 2,539.49 1.66% 150,100.51-
Page 5 of 8
January 2020 Financial Reports
Packet Page 19
CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1
Period: 01/20 Feb 06, 2020 01:51PM
2020-20 2020-20 2020-20 2020-20 % Actual Over /
Adopted Amended YTD Current Month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.5101 SALARY & WAGES 663,692.43 663,692.43 32,870.34 32,870.34 4.95% 630,822.09-
100.05.71.00.5102 OVERTIME 2,000.00 2,000.00 .00 .00 .00 2,000.00-
100.05.71.00.5201 FICA 52,394.27 52,394.27 2,506.82 2,506.82 4.78% 49,887.45-
100.05.71.00.5202 PENSION 39,635.32 39,635.32 1,956.53 1,956.53 4.94% 37,678.79-
100.05.71.00.5203 HEALTH 108,019.98 108,019.98 8,764.07 8,764.07 8.11% 99,255.91-
100.05.71.00.5204 LIFE 1,219.82 1,219.82 92.60 92.60 7.59% 1,127.22-
100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00
100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 19,200.00 19,200.00 1,600.00 1,600.00 8.33% 17,600.00-
100.05.71.00.5302 MILEAGE 2,000.00 2,000.00 54.18 54.18 2.71% 1,945.82-
100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 .00 .00 .00 3,500.00-
100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 .00 .00 .00 1,300.00-
100.05.71.00.5401 LIBRARY EQUIPMENT 19,900.00 19,900.00 673.10 673.10 3.38% 19,226.90-
100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 36,700.00 36,700.00 61.00 61.00 .17% 36,639.00-
100.05.71.00.5505 COMPUTER CHARGES 40,325.00 40,325.00 199.98 199.98 .50% 40,125.02-
100.05.71.00.5602 TELEPHONE 720.00 720.00 .00 .00 .00 720.00-
100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 8,000.00 8,000.00 53.98 53.98 .67% 7,946.02-
100.05.71.00.5702 PROCESSING SUPPLIES 17,500.00 17,500.00 .00 .00 .00 17,500.00-
100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,800.00 3,800.00 .00 .00 .00 3,800.00-
100.05.71.00.5740 LIBRARY GRANT EXPENSE 1,556.00 1,556.00 .00 .00 .00 1,556.00-
100.05.71.00.5752 LIBRARY FRIENDS EXPENSE 5,000.00 5,000.00 575.05 575.05 11.50% 4,424.95-
100.05.71.00.5774 LIBRARY REPLACEMENT 1,300.00 1,300.00 .00 .00 .00 1,300.00-
100.05.71.00.5835 HOUSEKEEPING SERVICES 38,000.00 38,000.00 3,125.00 3,125.00 8.22% 34,875.00-
100.05.71.00.5910 GAS & ELECTRIC 75,000.00 75,000.00 .00 .00 .00 75,000.00-
100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 .00 .00 .00 2,500.00-
100.05.71.00.6062 PROGRAMMING 7,000.00 7,000.00 400.00 400.00 5.71% 6,600.00-
100.05.71.01.5711 PRINT MATERIALS 115,000.00 115,000.00 3,348.45 3,348.45 2.91% 111,651.55-
100.05.71.01.5713 PRINT MATERIALS - ADULT .00 .00 .00 .00 .00 .00
100.05.71.02.5711 AUDIO VISUAL MATERIALS 50,000.00 50,000.00 627.91 627.91 1.26% 49,372.09-
100.05.71.03.5711 ELECTRONIC MATERIALS 18,375.00 18,375.00 .00 .00 .00 18,375.00-
100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V..00 .00 .00 .00 .00 .00
100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00
100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00
100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00
100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00
100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00
100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00
100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00
100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00
100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00
Total LIBRARY DEPARTMENT:1,333,637.82 1,333,637.82 56,909.01 56,909.01 4.27% 1,276,728.81
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January 2020 Financial Reports
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CITY OF MUSKEGO
BALANCE SHEET
JANUARY 31, 2020
FEDERATED LIBRARY SYSTEM FUND
ASSETS
503.00.00.00.1001 EQUITY IN POOLED CASH 36,035.60
TOTAL ASSETS 36,035.60
LIABILITIES AND EQUITY
FUND EQUITY
503.00.00.00.3510 FUND BALANCE-RESERVED 14,784.97
503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT 21,250.63
TOTAL FUND EQUITY 36,035.60
TOTAL LIABILITIES AND EQUITY 36,035.60
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January 2020 Financial Reports
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CITY OF MUSKEGO
BALANCE SHEET
JANUARY 31, 2020
LIBRARY EXPANSION TRUST FUND
ASSETS
502.00.00.00.1001 EQUITY IN POOLED CASH ( 32,897.00)
502.00.00.00.1011 CASH IN BANK- LIBRARY-1B 12,932.19
502.00.00.00.1105 LIBRARY INVESTMENTS 45,573.99
TOTAL ASSETS 25,609.18
LIABILITIES AND EQUITY
FUND EQUITY
502.00.00.00.3501 FUND BALANCE-RESERVED 61,692.95
502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 36,083.77)
TOTAL FUND EQUITY 25,609.18
TOTAL LIABILITIES AND EQUITY 25,609.18
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January 2020 Financial Reports
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Director’s Report
February 18th, 2020
1. Adult Services Update (from Elke Saylor, Head of Reference and Samantha Quail, Adult
Services Librarian): In an attempt to try something new, the adult services staff booked a series
of cooking programs led by a registered dietician for 2020. The first class covered Slow Cooker
and Freezer Meals and had a limit of 25 participants. 68 people called to register! Due to a
family emergency the presenter had to cancel at the last minute but we were able to find a
replacement and could accommodate 30 people for the first class and schedule a second class in
early March for the remainder of the interested parties.
Sam has been working on creating “Binge Boxes,” sets of 5-7 DVDs on a theme that can be
checked out as one bundle to be enjoyed on a snowy weekend or any other excuse for some
binge-watching. Topics include: Jane Austen, Girls’ Night Favorites, Jason Bourne Series, Wes
Andersen, etc. We are starting off with nine sets and will continue to add to this collection.
2. Children’s Update (from Abby Bussen, Children’s Librarian): Music Makers continues to be a
popular program in January (100 attendees on one day)! Everyone needs to get the wiggles out
to beat the cold weather blues. We will be running our Junk Drawer Engineer program
throughout February to help support STEAM learning. The after school ATLAS program with
Courtney started again in January much to the delight of the parents and kids. 38 children
stopped by in one day! Abby has been busy in January and February visiting schools and getting
kids excited about the library and reading.
3. Young Adult Update (from Amanda Hyland, Young Adult Librarian): During the month of
January there was a “Find the Yeti” scavenger hunt for teens. Every day teens could scavenge
the library and if they found a yeti they got a piece of candy. On Friday, January 24 the Library
held its’ first “Hide n’ Seek in the Dark” after the library closed to the public. Not only did the
teens play hide n’ seek, but also ghost in the graveyard and sardines. The Library saw a rise of
teen attendance during semester exams. On average there were 46 teens here a night between
January 20 – 22. Staff handed out snacks bags to teens studying with the intent of building
stronger relations and showing support in their academics.
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February 2020 Director's Report
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4. Director Updates:
a. Dates of Note: March 17th is the next Library Board Meeting.
b. Advocacy: Brittany attended Library Legislative Day at in Madison to discuss library
system funding with legislators.
c. Strategic Planning documents: The 2020-2023 Strategic Plan and 2020 Action Plan were
approved at the December 2019 Board Meeting. Styling and formatting will be done to
have them match our other professional documents and then they will be posted on the
Library website soon.
d. Peanut Butter: The Library is collecting peanut butter during the month of February.
Spread (haha) the word. Our goal is 500 jars.
5. Continuing Education: Brittany took part in Librarian’s Guide to Homelessness Core Training. It
covers de-escalation, mental illness, relationship building, and more. Sam and Brittany attended
a Bridge’s Inclusivity meeting.
6. Employee Anniversaries in February: Laurie Krueger - 20 years (Library Aide), Amanda Hyland -
7 years (YA Librarian), Jane Matusinec - 7 years (Circulation Supervisor).
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February 2020 Director's Report
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JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL JAN YTD
Checkouts
2019 21,785 21,507 24,231 23,645 21,420 26,506 30,895 26,132 21,640 22,944 20,647 18,821 280,173 21,785
2020 21,884 21,884 21,884
% Change 0.5%(92.2%)0.5%
Overdrive Checkouts (E-books, E-Audio, E-Video)
2019 2,247 2,119 2,302 2,198 2,232 2,262 2,455 2,351 2,312 2,358 2,220 2,202 27,258 2,247
2020 2,500 2,500 2,500
% Change 11.3%(90.8%)11.3%
Self-Service Transaction Percentage of Total Circ (Self-check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts)
2019 56.4%60.6%62.5%63.0%65.6%63.3%65.1%65.2%66.6%62.9%64.0%65.3%63.4%56.4%
2020 62.1%62.1%62.1%
Library Visits*
2019 10,151 11,418 12,525 13,775 10,701 14,463 14,851 13,447 10,803 12,373 11,118 10,601 146,224 10,151
2020 12,240 12,240 12,240
% Change 20.6%(91.6%)20.6%
Reference Transactions (DPI defined)
2019 1,182 1,123 1,067 995 1,002 1,211 1,331 1,215 1,171 1,118 987 878 13,280 1,182
2020 1,201 1,201 1,201
% Change 1.6%(91.0%)1.6%
Technical/Other Information Transactions
2019 0 576 528 427 492 3,152 4,030 1,362 481 536 450 346 12,380 -
2020 768 768 768
% Change 66.6%(100.0%)(100.0%)(100.0%)(100.0%)(100.0%)(100.0%)(100.0%)(100.0%)(100.0%)(100.0%)(100.0%)(92.3%)66.6%
Meeting Room Use
2019 78 89 107 97 91 87 87 68 78 96 106 78 1,062 78
2020 94 94 94
% Change 20.5%(91.1%)20.5%
*Library Visits in APR'19 appear high. We worked with the gate company to check and service the gate. Counter was down Jun '19 Wk 4. JUN '19 visits for Wk 4 based on Wk 2 & 3 avg.
Monthly Statistics for Muskego Public Library 2020
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February 2020 Director's Report
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Adopted by the Board of Trustees of the Muskego Public Library on April 17, 2018.
Library Meeting Rooms Policy
The Library’s meeting rooms consist of four rooms in the lobby and one outdoor amphitheater. Primary
use of the Library’s meeting rooms is for Library programming. Library and City use of meeting rooms
ranks as first priority and the Library reserves the right to cancel an existing reservation if the room is
needed by the Library or City to be determined at their sole discretion. Whenever possible, 24 hour
notice will be given.
Reservations can be made starting September 1st for the following calendar year. Organizations are
limited to two evening reservations per month. An evening reservation is a meeting that starts at 5:00
pm or later, or a meeting that starts any time before 5:00 pm and ends at 6:00 pm or later. A parent
organization and its sub-groups will be considered as separate entities if this is specified at the time of
application.
When the rooms are not needed for Library or City activities, they are available for use for other
organizations as follows:
Non-profit, civic, and community organizations.
o There is no charge for non-profit organizations.
o Proof of tax exempt status may be required to establish eligibility to use the rooms
without a fee.
Individual, private, and commercial uses by Muskego residents or Muskego businesses.
o The fee to use rooms 1, 2, or 3 is $25.00 per hour or pro-rated portion by the half hourof
an hour.
o The fee to use room 4 or the amphitheater is $50.00 per hour or pro-rated portion by the
half hour of an hour.
o The fee is payable at the time of application.
o If an organization does not notify the Library of a meeting cancellation before its
scheduled start time the fee will not be refunded.
Meeting rooms may not be used for any purpose which, in the opinion of the Director and/or Library
Board, may interfere with the normal use of the Library.
The Library Board subscribes to the tenets of the American Library Association’s Bill of Rights, which
states in part, “Libraries which make exhibit spaces and meeting rooms available to the public they
serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations
of individuals or groups requesting their use.” Use of the meeting rooms does not constitute an
endorsement by the Library of the views of those utilizing Library meeting rooms.
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Adopted by the Board of Trustees of the Muskego Public Library on April 17, 2018.
How To Apply for Use of a Room
Meeting room applications are available at the reference desk and on the Library’s website. The
completed and signed application form may be returned to the reference desk, emailed, faxed, or
mailed, or completed through the online form to the Library. Meeting rooms are assigned by Library
staff based on the size of the group expected and room availability. Organizations may not reserve more
than two rooms at the same time on a regular basis.
The application must be signed by an authorized adult representative of the organization who shall be
personally responsible for the conduct at the meeting and for any damages incurred.
Although telephone applications will not be accepted, the reference staff will provide the current
availability of a room over the telephone. A completed application form must be on file at the Library
for a reservation to be approved.
Room Hours
The Library’s meeting rooms are available during Library hours. Organizations may stay up to an hour
past closing time with prior permission from the Library Director or the Director’s designee.
Organizations leaving after the Library has closed must make sure exterior doors are closed securely.
Room Capacity and Equipment
The Library has four public meeting rooms available, with capacities ranging from 25 to 100. Each
room is equipped with tables and chairs. Extra tables and chairs are available for organizations to meet
their individual needs. The Library does not assume responsibility for and is unable to assist
organizations in setting up their rooms. When the meeting is concluded, all furniture must be arranged
according to the chart posted in the room.
Upon request the Library has equipment available on a first come first serve basis (see Meeting Room
Application). The Library has free wireless Internet access. Library staff is unable to provide technical
support to meeting room users.
Kitchen
A shared kitchen is available. Access to the kitchen must be requested on the application form.
Members of other organizations using meeting rooms may be using the kitchen at the same time. The
kitchen must be left clean, with all food and residue removed. Organizations must provide their own
cleaning supplies.
Study Rooms
The Library has four study rooms available on a first come, first serve basis. These rooms cannot be
reserved in advance.
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Adopted by the Board of Trustees of the Muskego Public Library on April 17, 2018.
Library Amphitheater
The Library’s outdoor amphitheater can be reserved for use during regular Library hours. No
equipment or furniture is available for amphitheater use. Events held in the outdoor amphitheater may
not disturb neighboring properties. All refuse must be removed from the Library property. Trash bins
are not available, and the Library’s dumpster may not be used.
Regulations for Meeting Rooms Use
1. All advertisements, announcements, press releases, fliers, and any other meeting-related
promotional material must clearly state who is sponsoring the meeting, and mention the
meeting is not endorsed by the Muskego Public Library.
2. The name, address, telephone number, or email address of the Muskego Public Library may not
be used as the contact information of any organization meeting at the Library.
3. Displays, posters, and literature connected with the meeting may not be placed anywhere in the
Library except in the meeting room while the meeting is taking place. With the permission of the
Library staff, directional signage may be placed elsewhere in the Library.
4. Each group will be admitted to and must vacate the meeting room at the scheduled time. Set up
and clean up time must be included in the scheduled time block.
5. If an organization does not show up within twenty minutes of their scheduled starting time
without advanced notice the reservation will be cancelled.
6. If an organization fails to show up without prior notification for three reservations in a calendar
year, any future reservations the organization has on file will be cancelled.
7. Groups using the meeting rooms are not permitted to charge registration or admission fees at
the event and/or require the purchase of an item as a condition of meeting attendance.
Membership dues and voluntary incidental donations (such as coffee money) may be collected.
8. The Library reserves the right to monitor all meetings held on its premises.
9. The use of lighted candles or other sources of flame and smoke are prohibited.
10. At least one adult must be present at the meeting.
11. Materials may not be affixed to the walls or ceilings of the meeting rooms. Library installations
or postings may not be removed for any reason.
12. Individuals who attend meetings in the Library must abide by the Library’s Code of Conduct and
Safe Child policies.
13. The Library is not responsible for equipment or materials owned by an organization. The
Library does not provide storage space.
14. The room must be left clean, with all residue cleaned off of tables and carpeting. Organizations
must provide their own cleaning supplies. Organizations or individuals may be charged for
anything beyond a reasonable and customary cleaning activity.
15. For and in consideration of meeting room and Library facilities usage, any person or group using
same hereby agrees to indemnify and hold harmless the Muskego Public Library from any and
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Adopted by the Board of Trustees of the Muskego Public Library on April 17, 2018.
all actions or lawsuits relating to its use of such rooms and facilities. Further, such person or
group agrees to reimburse the Muskego Public Library for any and all repair costs and for any
and all damage as may be caused directly or indirectly to the room and/or facilities by such use
thereof. If any organization refuses to pay for repairs, the matter will be referred to the City
Attorney for legal action.
Any organization or individual found in violation of any of the requirements included in this policy may
be prohibited from future meeting room use.
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Computer and Internet Use Policy, Page 1 of 1
Adopted by the Board of Trustees of the Muskego Public Library on March 20, 2018.
Computer and Internet Use Policy
The Muskego Public Library provides computer and Internet access. Patrons using Library computers
and patrons accessing the Library’s wireless network with their personal electronic devices are subject
to this policy. Library staff is available for basic assistance only.
The Library has chosen to install filtering software which blocks access to certain sites. Patrons should
be aware no filtering software is totally effective. The ultimate responsibility for appropriate use rests
with the patron. Library staff may reevaluate access to specific sites if a patron questions the filtering
software’s handling of the site. On a limited basis, Library staff may disengage the Internet filter when
access to a site is deemed reasonable.
Examples of unacceptable uses include, but are not limited to:
Any illegal activity
Display of explicit or pornographic materials
Harassment of other users or violation of their privacy
Destruction of or damage to equipment, software, or data belonging to the Library
Use of non‐Library paper in the printer/photocopier
Unauthorized copying of copyrighted materials
Unauthorized changes to the setup or configuration of the software or hardware
Food and/or open beverages at or near Library computers.
Loud and/or excessive conversation at or near Library computers.
Use of non‐Library paper in the printer/photocopier is limited to paper with staff permission. Staff
may turn away any material deemed not suitable for the library equipment.
The Library does not restrict access to any material by age, and leaves the responsibility for children’s
use of its materials to each child’s parent or legal guardian. Parents are strongly encouraged to monitor
their own child’s use of the Library and its materials, including any computer and Internet use.
Library users have the right to confidentiality and privacy. However, internet users should be advised
that because security is technologically difficult to achieve, electronic transactions and files on library
computers as well as connection to the Library wi‐fi is not secure and should be used with caution.
The Muskego Public Library assumes no responsibility for any damages, direct or indirect, arising from
the use of its equipment and resources, or use of personal equipment.
Failure to comply with this policy or with Library staff directions may result in restriction or
suspension of the patron’s access to Library resources and/or other Library privileges.
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Adopted by the Board of Trustees of the Muskego Public Library on June 20, 2017.
Materials for Posting Policy
The Library maintains space for non-profit community groups and government agencies to post
information about their organization, services, or events. Preference will be given to local events and
announcements. Approval of materials does not indicate endorsement by the Library.
All materials for posting must be submitted for approval by designated Library staff members.
Approved materials shall be marked with the date of posting and staff initials and will be posted as
space permits. Library staff may remove material posted more than 30 days. Any materials posted
without approval will be removed and discarded.
Materials which will not be approved for posting include personal requests, commercial
advertisements of products or services, campaign literature, and any materials deemed discriminatory.
Decisions may be appealed to the library board. Postings related to lifeforms at risk (i.e. lost pet) will
be allowed.
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RFID (Radio Frequency Identification) Analysis Report: Muskego Public Library
Site Visits Completed: New Berlin Public Library and Mukwonago Public Library
Email Research: Fort Atkinson, Waterloo
Vendor Presentations Attended: Envisionware, Bibliotheca
1. Goal of this report: To identify whether to accept grant money in an estimated total of $9,196
from Bridges Library System to cover RFID tags to upgrade the collection. The scope of this
report does not include final project budget, implementation timeline, or vendor selection.
2. Bridges Library System RFID Landscape: The Bridges Library System has 24 member libraries
across Waukesha and Jefferson County. Currently five libraries have RFID technology
(Waukesha, Pewaukee, Fort Atkinson, New Berlin, and Mukwonago). Eight libraries have made
the decision to convert to RFID (Jefferson, Watertown, Waterloo, Hartland, Big Bend,
Menomonee Falls, Johnson Creek, and Town Hall Library). In the entire library system, Muskego
ranks 10th out of 24 in terms of overall circulation. Of the nine libraries with higher circulation,
7/9 have or will be converting to RFID to maximize its efficiencies.
3. Benefits of RFID: The benefits of upgrading to RFID include:
a. Faster check-in/out times for library materials for patrons and staff.
b. Simplified and more reliable self-check steps for the check-in/out process for patrons.
c. Increased accuracy of library circulation records due to RFID check-in/out technology.
d. An inventory function to assist with accuracy of collection locations and shelf ready status.
e. Reduction of repetitive movements by staff regarding check-in/out processes.
f. Having the same check-in/out technology and processes as neighboring libraries would
eliminate confusion and create a seamless customer service experience for our patrons.
Note: The libraries in closest proximity to Muskego (New Berlin and Big Bend) will both have
RFID.
g. Improved library system material sharing processes. Note: A large portion of intersystem
sharing occurs between New Berlin and Big Bend (who have RFID).
h. Potential for increased security of library materials due to newer technology.
4. Reality of RFID: Despite increased efficiencies, our research from other libraries already using
RFID concluded that staff handling of library materials is still necessary at every stage of their
current workflow processes. Each item still needs to be handled to assess condition, to make
repairs, to review hold/transit notes, and to sort/shelve items to their final destination. While
there would be increased efficiencies with RFID, the efficiencies are not enough to replace staff
positions and discover cost savings in this way. However efficiencies of RFID could lead to some
reclaimed time that would quickly be redirected to faster processing of new library materials,
repair of damaged materials, cleaning of media discs, or an added pick list rotation to increase
the speed of transits.
5. Project Timeline: The acceptance deadline to take advantage of the one-time cost savings grant
through the Bridges System is the end of January. The timeline to roll out the upgrade would be
dependent on the approval of capital funding by the Library Board and then ultimately the City
Council. Currently the Library’s RFID capital request is built into our five year capital plan in
2022.
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6. Staff Impact: RFID conversion requires each physical item in our collection (around 119,500
items) to be reprocessed with a new RFID tag. When the RFID tag is inserted, record
information will also have to be inputted into the data fields of this tag so that the technology
can recognize each item. Because each staff member already has a full slate of daily
responsibilities and projects, additional wages will need to be set aside in the operational
budget of the project’s implementation year. A minimum rough estimate of $4,000-$5,000
additional wages could be required if all work must be done outside of employees’ normal
working hours (presuming part time employment). This estimate could be higher if vendor
supplied project hour estimates are off.
7. Financial Implications: Converting to RFID requires a one-time capital project to invest in
hardware. The current estimate in our 5-year capital plan is $90,000, however early estimates
indicate there could be cost savings on this amount in addition to the cost savings the grant
would provide. After the initial capital expense, there will be annual operational expenses
moving forward. However initial estimates indicate that these annual operational expenses will
yield cost savings.
Report Recommendation: After our research and site visits conducted by the Library Director, Brittany
Larson, and Circulation Supervisor, Jane Matusinec, it is my recommendation that the Muskego Public
Library accept the grant of an estimated $9,196 to purchase RFID tags with the plans for future upgrade
to RFID technology. There are no restrictions on the grant. Even if capital funding is delayed, it would
be fiscally advantageous to accept this grant and would lower the overall cost of this project for the
Library. Additionally, due to a current cooperative purchasing agreement between three systems in
southeastern Wisconsin for RFID tags, the tag cost is at a current low of around $0.10 per tag instead of
$1 per tag.
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Wisconsin Department of Public Instruction
PUBLIC LIBRARY ANNUAL REPORT
PI-2401 (Rev. 1-20)
Wis. Stat. §§ 43.05(4) & 43.58(6)
FOR THE YEAR 2019
INSTRUCTIONS: Complete and return two (2) original signed copies
of the form and attachments to your system headquarters.
Board-approved, signed annual reports for 2019 are due to the DPI
Division for Libraries and Technology no later than February 29, 2020.
I.GENERAL INFORMATION
1.Name of Library 2.Public Library System
3a. Head Librarian First Name 3b. Head Librarian Last Name 4a. Certification Grade 4b. Certification Type 5.Certification
Expiration Date
6a. Street Address 6b. Mailing Address or PO Box 7.City / Village / Town 8a. ZIP 8b. ZIP4 9.County
10.Library Phone Number 11.Fax Number 12.Library E-mail Address of Director
13.Library Website URL 14.No. of Branches 15.No. of Bookmobiles
Owned
16.No. of Other Public
Service Outlets
17.Does your library operate
a books-by-mail program?
18.Some public libraries are legally organized as joint libraries, with neighboring municipalities or a county and muni-
cipality joining to operate a library. Is your library such a joint library legally established under Wis. Stat. s. 43.53?
19a. Winter Hours Open per Week 19b. Number of Winter Weeks 19c. Summer Hours Open per Week 19d. Number of Summer Weeks
20.Square Footage of Public Library 21.Did your library or a branch move to a new facility or expand an
existing facility during the fiscal year?
22. DUNS Number Nine digits
II.LIBRARY COLLECTION
a.Number
Owned / Leased b.Number Added
1. Books in Print Non-periodical printed publications
2. Electronic Books E-books
3. Audio Materials
4. Electronic Audio Materials Downloadable
5. Video Materials
6. Electronic Video Materials Downloadable
7. Other Materials Owned Describe
8. Electronic Collections Locally Owned or Leased
9. Total Electronic Collections Local, regional, and state
10. Subscriptions Include periodicals and newspapers, exclude those in electronic format
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Page 2 PI-2401
III. LIBRARY SERVICES
1.Circulation Transactions 2.Interlibrary Loans
a.Total Circulation b.Children’s Materials a.Items Loaned Provided to b.Items Received Received from
3.Number of Registered Users 4.Reference Transactions 5.Library Visits
a.Resident b.Nonresident c.TOTAL a.Method b.Annual Count a.Method b.Annual Count
6.Uses of Public Internet Computers 7.Uses of Public Wireless Internet 9a. Local Electronic
Collection Retrievals
9d. Total Electronic
Collection Retrievalsa. Method b.Annual Count a. Method b.Annual Count
10.Uses of Electronic Materials by Users of Your Library
a.E-Books b.E-Audio c.E-Video d.Total Uses of Electronic Works e.Uses of Children’s Electronic Materials
11.Programs and Program Attendance Annual Count 11.Number of Public Use Computers
a. Children (0-11)b. Young Adult (12-18)c. Other (all ages)d. TOTAL a.Total b.Internet Access
Number of
Programs
Total
Attendance
IV. LIBRARY GOVERNANCE
Library Board Members. List all members of the library board as of the date of this report. List the president first. Indicate vacancies. Report changes
to the Division for Libraries and Technology as they occur. When reporting such changes, indicate the departing board members.
First Name Last Name Street Address City ZIP+4 Email Address
PRESIDENT
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
No. of Library Board Members
Include vacancies in this count
8. Number of
Website Visits
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PI-2401 Page 3
V. LIBRARY OPERATING REVENUE
Report operating revenue only. Do not report capital receipts here.
1.Local Municipal Appropriations for Library Service Only joint libraries report more than one municipality here
Municipality Type Name Amount
Subtotal 1
2.County
a.Home County Appropriation for Library Service Subtotal 2a
b.Other County Payments for Library Services
County Name Amount County Name Amount
Subtotal 2b
3.State Funds
a.Public Library System State Funds
Description Amount Description Amount
b.Funds Carried Forward from Previous Year c.Other State Funded Program
Subtotal 3
4.Federal Funds Name of program—for LSTA grant awards, grant number and project title
Program or Project Amount
Subtotal 4
5.Contract Income From other governmental units, libraries, agencies, library systems, etc.
Name Amount Name Amount
Subtotal 5
6.Funds Carried Forward Do
not include state aid. Report
state funds in 3b above.
7.All Other
Operating
Income
8.Total Operating
Income
Add 1 through 7
9. What is the current year annual
appropriation provided by your gover-
ning body(ies) for your public library?
10. Was your library’s municipality
exempt from the county library tax for
the report year? Wis. Stat. s. 43.64(2)
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Page 4 PI-2401
VI. LIBRARY OPERATING EXPENDITURES
Report operating expenditures from all sources. Do not report capital expenditures here.
1.Salaries and Wages Include maintenance, security, plant operations 2.Employee Benefits Include maintenance, security, plant operations
3.Library Collection Expenditures
a.Print Materials b.Electronic Materials c.Audiovisual Materials d.All Other Library Materials e.Subtotal 3
4.Contracts for Services Include contracts with other libraries, municipalities, and library systems here. Include service provider.
Provider Amount Provider Amount
Subtotal 4Subtotal 4
5.Other Operating Expenditures
6.Total Operating Expenditures Add 1 through 5
7.Of the expenditures reported in item 6, what were operating expenditures from federal program sources?
VII. LIBRARY CAPITAL REVENUE, EXPENDITURES, DEBT RETIREMENT, AND RENT
1.Capital Income and Expenditures by Source of Income.
Do not report any expenditures reported above. Provide a brief description of any expenditures.
Source Brief Description of Expenditure Revenue Expenditure
a.Federal
b.State
c.Municipal
d.County
e.Other
2.Debt Retirement 3.Rent Paid to Municipality/County Total Revenue Total Expenditure
VIII.OTHER FUNDS HELD BY THE LIBRARY BOARD IX.TRUST FUNDS
All funds under the library board’s control must be reported. Report in this
section any funds in the library board’s control (except Trust Funds) that
have not been reported in a previous section. Wis. Stat. s. 43.58(6)(a)
1.Total Amount of Other
Funds at End of Year
1.Total Amount of Trust Funds Held by the
Library Board at End of Year
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X.STAFF
1.Personnel Listing. Libraries with 15 or fewer employees may report all staff under 1a. Libraries with more than 15 employees, list head librarian,
chief assistants, branch librarians, division heads, and other supervisory personnel in 1a. and all other positions in 1b.
a.Employees Holding the Title of Librarian. Indicate advanced degrees in Type of Staff.
Position
Type of
Staff
Annual
Salary
Hours
Worked
per Week Position Type of Staff
Annual
Salary
Hours
Worked
per Week
Director / Head Librarian
b.Other Paid Staff See instructions
Position
Type of
Staff
Total
Annual
Wages
Hours
Worked
per Week Position Type of Staff
Total
Annual
Wages
Hours
Worked
per Week
2.Library Staff Full-Time Equivalents (FTEs). Divide the total hours worked per week for each category by 40 to determine full-time equivalents.
a.Persons Holding the Title of Librarian b.All Other Paid Staff (FTE)
Include maintenance, plant
operations, and security
c.Total Library Staff
(FTE)Master’s Degree from an ALA
Accredited Program (FTE)
Other Persons Holding the
Title of Librarian (FTE)
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XI. PUBLIC LIBRARY LOANS OF MATERIAL TO NONRESIDENTS
1.Of the total circulation reported for your library from Section III, item 1, what was the total circulation to nonresidents See instructions for definition
of nonresident
Divide nonresident circulation among the following categories. The total of 2
through 6 below should not be greater than the number reported in item 1 above.
a.Those with
a Library
b. Those without
a Library c. Subtotal
2.Circulation to Nonresidents Living in Your County
3.Circulation to Nonresidents Living in Another County in Your System
4.Circulation to Nonresidents Living in an Adjacent County Not in Your System
5.Circulation to All Other Wisconsin Residents 6.Circulation to Persons from Out of the State
7.Are the answers to items 1 through 6 based
on actual count or survey/sample?
8a. Does your library deny access to any
residents of adjacent public library systems
on the basis of Wis. Stat. s. 43.17(11)(b)?
8b. If yes, do you allow residents in adjacent
systems to purchase library cards?
9.Circulation to Nonresidents Living in an Adjacent County Who Do Not Have a Local Public Library
Name of County Circulation Name of County Circulation
a. f.
b. g.
c. h.
d. i.
e. j.
XII. TECHNOLOGY
1.Does your library provide
wireless Internet access for
patrons’ mobile devices?
2.What type of Internet connection do
you have? Mark all that apply
a.State TEACH line
b.Other broadband connection
Local cable, telco, community
network, etc.
3.Does your library use any type of Internet
filtering software or service?
a.Yes, on all Internet workstations
b.Yes, on some Internet workstations
c.No filtering on any Internet workstation
a.Children (0-11)b.Young Adult (12-18)c. Other (all ages)d. TOTAL1.Self-directed Activities Planned,
independent activities available for a
definite time period which introduce
participants to any of the broad range of
library services or activities that directly
provide information to participants.Total Self-directed
Activity Participation
a. First Name b. Last Name c. Email Address
XIII.SELF-DIRECTED ACTIVITIES, STAFF SERVING YOUTH / ADULTS
Number of Self-
directed Activities
2.Name and email address of primary staff person who serves as the children, youth, or teen librarian. Only the primary person is displayed here.
a. First Name b. Last Name c. Email Address
3. Name and email address of primary staff person who serves as the librarian for adults. Only the primary person is displayed here.
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XIV. PUBLIC LIBRARY ASSURANCE OF COMPLIANCE WITH
SYSTEM MEMBERSHIP REQUIREMENTS
We assure the Public Library System of which this library is a member and the Division for Libraries and Technology, Department of Public Instruction
that this public library is in compliance with the following requirements for public library system membership as listed in Wis. Stats.
A check (X) or a mark in the checkbox indicates compliance with the requirement.
The library is established under s. 43.52 (municipalities), s. 43.53 (joint libraries), or s. 43.57 (consolidated county libr aries and county library
services) of the Wisconsin Statutes [s. 43.15(4)(c)1].
The library is free for the use of the inhabitants of the municipality by which it is established and maintained [s. 43.52(2), 73 Op. Atty. Gen.
86(1984), and OAG 30-89].
The library's board membership complies with statutory requirements regarding appointment, length of term, number of members and
composition. [s. 43.54 (municipal and joint libraries), s. 43.57(4) & (5) (consolidated and country library services), and s. 43.60(3) (library extension
and interchange)].
The library board has exclusive control of the expenditure of all moneys collected, donated, or appropriated for the library fund [s. 43.58(1)].
The library director is present in the library at least 10 hours a week while library is open to the public, less leave time [s. 43.15(4)(c)6]
The library board supervises the administration of the library, appoints the librarian, who appoints such other assistants and employees as the
library board deems necessary, and prescribes their duties and compensation [s. 43.58(4)].
The library is authorized by the municipal governing board to participate in your public library system [s. 43.15(4)(c)3].
The library has entered into a written agreement with the public library system board to participate in the system and its ac tivities, to participate in
interlibrary loan of materials with other system libraries, and to provide, to any resident of the system area, the same library services, on the same
terms, that are provided to the residents of the municipality or county that established the member library. This shall not p rohibit a municipal,
county, or joint public library from giving preference to its residents in library group programs held for children or adults if the library limits the
number of persons who may participate in the group program, or from providing remote access to a library's online resources only to its residents.
[s. 43.15(4)(c)4].
The library's head librarian holds the appropriate grade level of public librarian certification from the Department of Public Instruction
[s. 43.15(4)(c)6 and Administrative Code Rules PI 6.03].
The library annually is open to the public an average of at least 20 hours each week except that for a library in existence on June 3, 2006, annually
is open to the public an average of at least 20 hours or the number of hours each week that the library was open to the public in 2005, whichever
is fewer [s. 43.15(4)(c)7].
The library annually spends at least $2,500 on library materials. [s. 43.15(4)(c)8].
XV. CERTIFICATION
I CERTIFY THAT, to the best of my knowledge, the information provided in this annual report and any attachments are true and accurate and the
library board has reviewed and approved this report.
President, Library Board of Trustees Signature
Name of President Print or type Date Signed
Library Director / Head Librarian Signature
Name of Director / Head Librarian Print or type Date Signed DR
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STATEMENT CONCERNING PUBLIC LIBRARY SYSTEM EFFECTIVENESS
As required by Wis. Stat. s. 43.58(6)(c), the following statement that the library system either did or did not
provide effective leadership and adequately meet the needs of the library must be completed and approved by
the library board. The response should be made in the context of the public library system's statutory
responsibilities and the funding which it has available to meet those responsibilities.
County
The ______________________________________ Board of Trustees hereby states that in 2019, the
Name of Public Library
_______________________________________
Name of Public Library System / Service
did provide effective leadership and adequately meet the needs of the library.
did not provide effective leadership and adequately meet the needs of the library.
Indicate with an X one of the following two statements.
Explanation of library board’s response. Attach additional sheets if necessary.
Note: With the approval of the library board of trustees, this statement may be submitted separately from the Annual Report form that is sent to
your library system, as an e-mail attachment to LibraryReport@dpi.wi.gov.
CERTIFICATION
The preceding statement was approved by the Public Library Board of Trustees.
Division staff will compile the statements received for each library system and, as required by Wis. Stat. s. 43.05(14), conduct a review of a public library
system if at least 30 percent of the libraries in participating municipalities that include at least 30 percent of the population of all participating municipal-
ities report that the public library system did not adequately meet the needs of the library. This statement may be provided to your public library system.
President, Library Board of Trustees Signature
Name of President Print or type Date Signed
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COMMENTS
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