LIBRARY BOARD Packet - 1/21/2020CITY OF MUSKEGO
LIBRARY BOARD AGENDA
01/21/2020
5:00 PM
Library Conference Room, S73 W16663 Janesville
Road
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
CONSENT AGENDA
1 Approval of minutes
December 17, 2019 Minutes
2 Place on file the Library Financial Reports
December 2019 Financial Reports
PRESIDENT’S REPORT
Information
DIRECTOR’S REPORT
Information
1 January 2020 Director's Report
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
1 Discusson/Action: Library Board Policy Review: Library Meeting Rooms, Computer and
Internet Use, and Materials for Posting
2 Discussion/Action: RFID Technology Analysis Report
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAWPacket Page 1
ADJOURNMENT
NOTICE
PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality
may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at
the above-stated meeting other than the governmental body specifically referred to above in this notice.
Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and
services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100.
Packet Page 2
CITY OF MUSKEGO
LIBRARY BOARD MINUTES
12/17/2019
5:00 PM
Library Conference Room, S73 W16663 Janesville
Road
CALL TO ORDER
President Robertson called the meeting to order at 5:11 PM.
PLEDGE OF ALLEGIANCE
ROLL CALL
Present were Trustees Blair, Darkow, Konkel, Schroeder, President Robertson and Director
Larson. Alderman Wolfe, Trustees Heinowski, Jung, and Humphreys were excused.
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
CONSENT AGENDA
1 Approval of minutes
Trustee Blair made a motion to approve the CONSENT AGENDA, Trustee
Schroeder seconded. Motion Passed 3 in favor, 1 abstention.
November 19, 2019 Minutes
2 Place on file the Library Financial Reports
November 2019 Financial Reports
PRESIDENT’S REPORT
Information
DIRECTOR’S REPORT
Information
1 December 2019 Director's Report
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
Page 1 of 2
December 17, 2019 Minutes
Packet Page 3
1 Discussion: 2019 Action Plan Progress Update
2 Action: 2020-2023 Strategic Plan
Trustee Blair made a motion to approve the 2020-2023 Strategic Plan, Trustee
Darkow seconded. Motion Passed 4 in favor.
Trustee Konkel made an amendment to the motion to give Brittany the authority to
make minor stylistic and/or grammatical edits to the 2020-2023 Strategic Plan,
Trustee Schroeder seconded. The amended motion Passed 4 in favor.
The 2020-2023 Strategic Plan is approved and Brittany is given the authority to
make minor stylistic and/or grammatical edits to the 2020-2023 Strategic Plan.
3 Discussion/Action: 2020 Action Plan
Trustee Konkel made a motion to approve the 2020 Action Plan, Trustee Darkow
seconded. Motion Passed 4 in favor.
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
Trustee Blair made a motion to adjourn, Trustee Darkow seconded. Motion Passed
4 in favor.
Meeting adjourned at 6:05 PM
NOTICE
PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality
may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at
the above-stated meeting other than the governmental body specifically referred to above in this notice.
Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and
services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100.
Page 2 of 2
December 17, 2019 Minutes
Packet Page 4
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1
Report dates: 12/1/2019-12/31/2019 Jan 13, 2020 01:20PM
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account =
"1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599"
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
AMAZON CAPITAL SERVICES
14NK-N1R3-Q 1 Invoice BOOK TAPE 11/12/2019 12/10/2019 272.25 1219 100.05.71.00.5702
14NK-N1R3-Q 2 Invoice VGA TO HDMI CABLE CONVERTE 11/12/2019 12/10/2019 19.99 1219 100.05.71.00.5701
17HD-DL6Q-F7 1 Invoice ENVELOPES, ADHESIVE REMOVE 11/13/2019 12/10/2019 70.46 1219 100.05.71.00.5701
191F-414C-R9 1 Invoice SWIFFER & REFILLS 12/09/2019 12/24/2019 27.48 1219 100.05.71.00.5703
191F-414C-R9 2 Invoice MUSKEGO LIBRARY STAMPS (2) 12/09/2019 12/24/2019 24.98 1219 100.05.71.00.5702
191F-414C-R9 3 Invoice FLAGS, SANDWICH BOARDS, DRY 12/09/2019 12/24/2019 427.94 1219 100.05.71.00.5701
1C39-D1D4-D 1 Invoice PRINT 12/04/2019 12/24/2019 165.85 1219 100.05.71.01.5711
1D6L-XVDN-X 1 Invoice PRINT 11/02/2019 12/10/2019 621.03 1219 100.05.71.01.5711
1GPX-7RWT-D 1 Invoice JINGLE ON JANESVILLE -CRAFT 11/26/2019 12/24/2019 28.97 1219 100.05.71.00.6062
1MV6-W6GQ-J 1 Invoice JINGLE ON JANESVILLE -BACKDR 12/04/2019 12/24/2019 43.99 1219 100.05.71.00.6062
1MV6-W6GQ-J 2 Invoice LABELS, PENS, PEDESTRIAN CR 12/04/2019 12/24/2019 126.82 1219 100.05.71.00.5701
Total AMAZON CAPITAL SERVICES:1,829.76
AXIOM, INC.
JC39139 1 Invoice SHELVING FRAMES FOR MEDIA R 12/12/2019 12/24/2019 244.50 1219 410.08.90.71.6511
JC39140 1 Invoice FREIGHT CHARGES 12/12/2019 12/24/2019 249.00 1219 100.05.71.00.5701
Total AXIOM, INC.:493.50
BAKER & TAYLOR COMPANY
2034935955 1 Invoice PRINT 11/12/2019 12/10/2019 1,893.45 1219 100.05.71.01.5711
2034941951 1 Invoice PRINT 11/13/2019 12/10/2019 1,185.18 1219 100.05.71.01.5711
2034944900 1 Invoice PRINT 11/14/2019 12/10/2019 342.15 1219 100.05.71.01.5711
2034954123 1 Invoice PRINT 11/19/2019 12/10/2019 557.89 1219 100.05.71.01.5711
2034962873 1 Invoice PRINT 11/22/2019 12/24/2019 189.38 1219 100.05.71.01.5711
2034969198 1 Invoice AV 11/26/2019 12/24/2019 10.97 1219 100.05.71.02.5711
2034969198 2 Invoice PRINT 11/26/2019 12/24/2019 195.51 1219 100.05.71.01.5711
2034971852 1 Invoice PRINT 11/27/2019 12/24/2019 185.03 1219 100.05.71.01.5711
2034972215 1 Invoice PRINT 11/27/2019 12/24/2019 1,869.15 1219 100.05.71.01.5711
2034972596 1 Invoice PRINT 11/27/2019 12/24/2019 174.93 1219 100.05.71.01.5711
2034980566 1 Invoice PRINT 12/03/2019 12/24/2019 1,828.31 1219 100.05.71.01.5711
2034980832 1 Invoice PRINT 12/03/2019 12/24/2019 1,755.32 1219 100.05.71.01.5711
2034985296 1 Invoice PRINT 12/05/2019 12/24/2019 703.07 1219 100.05.71.01.5711
2034991902 1 Invoice PRINT 12/10/2019 12/24/2019 248.74 1219 100.05.71.01.5711
2034994672 1 Invoice PRINT 12/11/2019 12/24/2019 246.18 1219 100.05.71.01.5711
2034994721 1 Invoice PRINT 12/12/2019 12/24/2019 176.20 1219 100.05.71.01.5711
5015843148 1 Invoice PRINT 11/13/2019 12/10/2019 57.58 1219 100.05.71.01.5711
5015858615 1 Invoice PRINT 11/20/2019 12/10/2019 128.78 1219 100.05.71.01.5711
5015873341 1 Invoice PRINT 11/27/2019 12/24/2019 50.08 1219 100.05.71.01.5711
5015883944 1 Invoice PRINT 12/04/2019 12/24/2019 139.18 1219 100.05.71.02.5711
5015896143 1 Invoice PRINT 12/11/2019 12/24/2019 38.19 1219 100.05.71.01.5711
Total BAKER & TAYLOR COMPANY:11,975.27
BAKER & TAYLOR ENTERTAINMENT
H40946390 1 Invoice AV 10/29/2019 12/10/2019 256.09 1219 100.05.71.02.5711
H41020560 1 Invoice AV 10/31/2019 12/10/2019 28.79 1219 100.05.71.02.5711
H41058770 1 Invoice AV 11/01/2019 12/10/2019 144.19 1219 100.05.71.02.5711
Page 1 of 8
December 2019 Financial Reports
Packet Page 5
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2
Report dates: 12/1/2019-12/31/2019 Jan 13, 2020 01:20PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
H41058800 1 Invoice AV 11/01/2019 12/10/2019 190.70 1219 100.05.71.02.5711
H41089400 1 Invoice AV 11/04/2019 12/10/2019 28.79 1219 100.05.71.02.5711
H41113520 1 Invoice AV 11/04/2019 12/10/2019 14.23 1219 100.05.71.02.5711
H41128140 1 Invoice AV 11/05/2019 12/10/2019 47.50 1219 100.05.71.02.5711
H41128141 1 Invoice AV 11/05/2019 12/10/2019 261.17 1219 100.05.71.02.5711
H41261090 1 Invoice AV 11/09/2019 12/10/2019 12.73 1219 100.05.71.02.5711
H41312440 1 Invoice AV 11/12/2019 12/10/2019 41.74 1219 100.05.71.02.5711
H41312441 1 Invoice AV 11/12/2019 12/10/2019 21.59 1219 100.05.71.02.5711
H41425920 1 Invoice AV 11/15/2019 12/10/2019 10.79 1219 100.05.71.02.5711
H41439200 1 Invoice AV 11/16/2019 12/10/2019 157.60 1219 100.05.71.02.5711
H41441780 1 Invoice AV 11/16/2019 12/10/2019 25.26 1219 100.05.71.02.5711
H41509490 1 Invoice AV 11/19/2019 12/10/2019 43.12 1219 100.05.71.02.5711
H41670330 1 Invoice AV 11/23/2019 12/24/2019 53.97 1219 100.05.71.02.5711
H41733260 1 Invoice AV 11/26/2019 12/24/2019 190.75 1219 100.05.71.02.5711
H41923730 1 Invoice AV 12/03/2019 12/24/2019 228.14 1219 100.05.71.02.5711
H41932030 1 Invoice AV 12/03/2019 12/24/2019 25.16 1219 100.05.71.02.5711
H41937450 1 Invoice AV 12/03/2019 12/24/2019 35.99 1219 100.05.71.02.5711
H41993810 1 Invoice AV 12/04/2019 12/24/2019 17.99 1219 100.05.71.02.5711
H42044720 1 Invoice AV 12/06/2019 12/24/2019 21.59 1219 100.05.71.02.5711
H42122470 1 Invoice AV 12/09/2019 12/24/2019 181.23 1219 100.05.71.02.5711
H42135310 1 Invoice AV 12/10/2019 12/24/2019 158.27 1219 100.05.71.02.5711
H42154130 1 Invoice AV 12/10/2019 12/24/2019 11.03 1219 100.05.71.02.5711
H42203520 1 Invoice AV 12/11/2019 12/24/2019 28.79 1219 100.05.71.02.5711
Total BAKER & TAYLOR ENTERTAINMENT:2,237.20
BAYCOM INC
PB1426 1 Invoice 2 SECURITY CAMERAS 11/30/2019 12/24/2019 4,487.85 1219 410.08.90.71.6514
Total BAYCOM INC:4,487.85
COMPLETE OFFICE OF WIS
518736 2 Invoice MISC PAPER PRODUCTS - LIBRA 12/04/2019 12/24/2019 487.78 1219 100.05.71.00.5703
518750 1 Invoice PEN HOLDERS/ORGANIZERS 12/04/2019 12/24/2019 20.92 1219 100.05.71.00.5701
520097 1 Invoice PAPER TOWELS - LIBRARY 12/05/2019 12/24/2019 114.87 1219 100.05.71.00.5703
Total COMPLETE OFFICE OF WIS:623.57
DEPT OF ADMINISTRATION
505-00000427 1 Invoice TEACH 7/1/19-12/31/19 12/12/2019 12/24/2019 600.00 1219 100.05.71.00.5505
Total DEPT OF ADMINISTRATION:600.00
ELLIOTT'S ACE HARDWARE
601005/122419 4 Invoice LIBRARY MAINT 11/30/2019 12/24/2019 19.42 1219 100.05.71.00.5415
Total ELLIOTT'S ACE HARDWARE:19.42
FINDAWAY WORLD LLC
306061 1 Invoice AV 11/26/2019 12/24/2019 542.91 1219 100.05.71.02.5711
Total FINDAWAY WORLD LLC:542.91
FIRST BUSINESS
3469/122419 1 Invoice REPLACEMENT - HOT SPOT 11/27/2019 12/24/2019 15.00 1219 100.05.71.00.5774
3469/122419 2 Invoice GRANT - 3D PRINTER CART 11/27/2019 12/24/2019 781.00 1219 100.05.71.00.5740
3469/122419 3 Invoice IN-SERVICE 11/27/2019 12/24/2019 155.79 1219 100.05.71.00.5303
3469/122419 4 Invoice SHIPPING - OPERATION GRATITU 11/27/2019 12/24/2019 474.95 1219 100.05.71.00.5701
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December 2019 Financial Reports
Packet Page 6
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3
Report dates: 12/1/2019-12/31/2019 Jan 13, 2020 01:20PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
3469/122419 5 Invoice HOT SPOT SERVICE 11/27/2019 12/24/2019 120.00 1219 100.05.71.00.5505
3469/122419 6 Invoice WLA TRUSTEE MEMBERSHIP - B 11/27/2019 12/24/2019 50.00 1219 100.05.71.00.5305
3871/122419 1 Invoice CRAFTERNOON SUPPLIES 11/27/2019 12/24/2019 72.01 1219 100.05.71.00.6062
3897/122419 1 Invoice NOOK CASE 11/27/2019 12/24/2019 40.98 1219 100.05.71.00.5702
3897/122419 2 Invoice ELECTRONIC MATERIALS 11/27/2019 12/24/2019 .02 1219 100.05.71.03.5711
3905/122419 1 Invoice TEEN - FRIENDS OF LIBRARY 11/27/2019 12/24/2019 31.63 1219 100.05.71.00.5752
3913/122419 1 Invoice KIDS - FOL 11/27/2019 12/24/2019 45.03 1219 100.05.71.00.5752
3913/122419 2 Invoice PRINT 11/27/2019 12/24/2019 179.90 1219 100.05.71.01.5711
Total FIRST BUSINESS:1,966.31
JANI-KING INC- MILW REGION
MIL12190142 6 Invoice DECEMBER 2019 CLEANING SER 12/01/2019 12/10/2019 2,637.18 1219 100.05.71.00.5835
Total JANI-KING INC- MILW REGION:2,637.18
KUJAWA ENTERPRISES INC.
129543 1 Invoice DEC INTERIOR PLANT MAINT 12/02/2019 12/24/2019 61.00 1219 100.05.71.00.5415
Total KUJAWA ENTERPRISES INC.:61.00
MICROMARKETING LLC
792932 1 Invoice AV 11/05/2019 12/10/2019 72.49 1219 100.05.71.02.5711
794089 1 Invoice AV 11/14/2019 12/10/2019 142.98 1219 100.05.71.02.5711
794349 1 Invoice AV 11/19/2019 12/24/2019 94.98 1219 100.05.71.02.5711
795787 1 Invoice AV 12/03/2019 12/24/2019 217.48 1219 100.05.71.02.5711
796206 1 Invoice AV 12/05/2019 12/24/2019 39.99 1219 100.05.71.02.5711
Total MICROMARKETING LLC:567.92
MIDWEST TAPE
98192716 1 Invoice AV 11/11/2019 12/10/2019 33.73 1219 100.05.71.02.5711
98192717 1 Invoice AV 11/11/2019 12/10/2019 428.89 1219 100.05.71.02.5711
98241932 1 Invoice AV 11/23/2019 12/24/2019 261.93 1219 100.05.71.02.5711
98290644 1 Invoice AV 12/03/2019 12/24/2019 49.99 1219 100.05.71.02.5711
98318646 1 Invoice AV 12/09/2019 12/24/2019 29.99 1219 100.05.71.02.5711
Total MIDWEST TAPE:804.53
TIME WARNER CABLE
063003301/122 1 Invoice 11/29/19-12/28/19 BUSINESS INTE 11/30/2019 12/24/2019 99.98 1219 100.05.71.00.5505
Total TIME WARNER CABLE:99.98
U.S. CELLULAR
0343990945 7 Invoice MONTHLY CHARGE- LIBRARY 11/28/2019 12/24/2019 10.00 1219 100.05.71.00.5602
Total U.S. CELLULAR:10.00
USA FIRE PROTECTION
1046-F023110 1 Invoice SPRINKLER REPARI - DATA CLOS 11/23/2019 12/24/2019 551.00 1219 100.05.71.00.5415
Total USA FIRE PROTECTION:551.00
VOYA SUBSCRIPTIONS
VO121019-LIB 1 Invoice PRINT 10/21/2019 12/10/2019 62.00 1219 100.05.71.01.5711
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December 2019 Financial Reports
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CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 4
Report dates: 12/1/2019-12/31/2019 Jan 13, 2020 01:20PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
Total VOYA SUBSCRIPTIONS:62.00
WE ENERGIES
5499-564-961/ 1 Invoice LIBRARY 11/27/2019 12/10/2019 4,970.30 1219 100.05.71.00.5910
Total WE ENERGIES:4,970.30
Grand Totals: 34,539.70
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account =
"1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599"
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December 2019 Financial Reports
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CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1
Period: 12/19 Jan 06, 2020 02:33PM
2019-19 2019-19 2019-19 2019-19 % Actual Over /
Adopted Amended YTD Current month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.4140 LIBRARY GRANTS REVENUE 1,556.00 1,556.00 1,548.85 1,548.85 99.54% 7.15-
100.05.71.00.4150 LIBRARY - SYSTEM, ETC 117,784.00 117,784.00 118,193.06 155.06 100.35% 409.06
100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,300.00 1,300.00 2,482.07 787.25 190.93% 1,182.07
100.05.71.00.4313 LIBRARY FINES 17,000.00 17,000.00 13,797.82 1,160.53 81.16% 3,202.18-
100.05.71.00.4314 LIBRARY TAXABLE REVENUE 9,000.00 9,000.00 7,541.06 .00 83.79% 1,458.94-
100.05.71.00.4542 LIBRARY PHONE USE .00 .00 .00 .00 .00 .00
100.05.71.00.4544 ROOM RENTAL 1,000.00 1,000.00 2,593.75 .00 259.38% 1,593.75
100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 .00 .00 .00 .00 .00
100.05.71.00.4552 LIBRARY FRIENDS REVENUE 5,000.00 5,000.00 6,903.71 314.77 138.07% 1,903.71
Total LIBRARY DEPARTMENT:152,640.00 152,640.00 153,060.32 3,966.46 100.28% 420.32
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December 2019 Financial Reports
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CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1
Period: 12/19 Jan 06, 2020 02:12PM
2019-19 2019-19 2019-19 2019-19 % Actual Over /
Adopted Amended YTD Current Month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.5101 SALARY & WAGES 655,505.44 655,505.44 629,314.35 67,078.18 96.00% 26,191.09-
100.05.71.00.5102 OVERTIME 2,000.00 2,000.00 1,391.19 .00 69.56% 608.81-
100.05.71.00.5201 FICA 51,767.97 51,767.97 48,324.68 5,137.94 93.35% 3,443.29-
100.05.71.00.5202 PENSION 38,889.59 38,889.59 36,489.75 3,913.89 93.83% 2,399.84-
100.05.71.00.5203 HEALTH 86,246.41 86,246.41 106,881.15 8,764.07 123.93% 20,634.74
100.05.71.00.5204 LIFE 1,609.34 1,609.34 1,196.21 92.60 74.33% 413.13-
100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00
100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 19,200.00 19,200.00 19,200.00 1,600.00 100.00%.00
100.05.71.00.5302 MILEAGE 2,000.00 2,000.00 1,097.42 52.20 54.87% 902.58-
100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 2,478.07 155.79 70.80% 1,021.93-
100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 1,057.03 .00 81.31% 242.97-
100.05.71.00.5401 LIBRARY EQUIPMENT 19,900.00 19,900.00 17,185.47 2,052.76- 86.36% 2,714.53-
100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 36,700.00 36,700.00 47,197.82 631.42 128.60% 10,497.82
100.05.71.00.5505 COMPUTER CHARGES 42,190.00 42,190.00 29,662.74 819.98 70.31% 12,527.26-
100.05.71.00.5602 TELEPHONE 300.00 300.00 130.00 10.00 43.33% 170.00-
100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 8,000.00 8,000.00 4,953.05 1,390.08 61.91% 3,046.95-
100.05.71.00.5702 PROCESSING SUPPLIES 17,500.00 17,500.00 11,985.41 338.21 68.49% 5,514.59-
100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,800.00 3,800.00 2,432.95 630.13 64.03% 1,367.05-
100.05.71.00.5740 LIBRARY GRANT EXPENSE 1,556.00 1,556.00 1,548.85 781.00 99.54% 7.15-
100.05.71.00.5752 LIBRARY FRIENDS EXPENSE 5,000.00 5,000.00 5,993.95 76.66 119.88% 993.95
100.05.71.00.5774 LIBRARY REPLACEMENT 1,300.00 1,300.00 669.63 15.00 51.51% 630.37-
100.05.71.00.5835 HOUSEKEEPING SERVICES 38,000.00 38,000.00 35,791.98 2,637.18 94.19% 2,208.02-
100.05.71.00.5910 GAS & ELECTRIC 75,000.00 75,000.00 66,159.50 4,970.30 88.21% 8,840.50-
100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 1,702.68 .00 68.11% 797.32-
100.05.71.00.6062 PROGRAMMING 6,500.00 6,500.00 5,375.29 144.97 82.70% 1,124.71-
100.05.71.01.5711 PRINT MATERIALS 115,000.00 115,000.00 109,620.65 12,853.90 95.32% 5,379.35-
100.05.71.01.5713 PRINT MATERIALS - ADULT .00 .00 .00 .00 .00 .00
100.05.71.02.5711 AUDIO VISUAL MATERIALS 50,000.00 50,000.00 40,966.16 4,302.71 81.93% 9,033.84-
100.05.71.03.5711 ELECTRONIC MATERIALS 17,095.00 17,095.00 16,852.48 .02 98.58% 242.52-
100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V..00 .00 .00 .00 .00 .00
100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00
100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00
100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00
100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00
100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00
100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00
100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00
100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00
100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00
Total LIBRARY DEPARTMENT:1,302,359.75 1,302,359.75 1,245,658.46 114,343.47 95.65% 56,701.29-
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December 2019 Financial Reports
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CITY OF MUSKEGO
BALANCE SHEET
DECEMBER 31, 2019
FEDERATED LIBRARY SYSTEM FUND
ASSETS
503.00.00.00.1001 EQUITY IN POOLED CASH 36,035.60
TOTAL ASSETS 36,035.60
LIABILITIES AND EQUITY
FUND EQUITY
503.00.00.00.3510 FUND BALANCE-RESERVED 14,784.97
503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT 19,080.63
REVENUE OVER EXPENDITURES - YTD 2,170.00
TOTAL FUND EQUITY 36,035.60
TOTAL LIABILITIES AND EQUITY 36,035.60
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CITY OF MUSKEGO
BALANCE SHEET
DECEMBER 31, 2019
LIBRARY EXPANSION TRUST FUND
ASSETS
502.00.00.00.1001 EQUITY IN POOLED CASH ( 32,897.00)
502.00.00.00.1011 CASH IN BANK- LIBRARY-1B 12,929.35
502.00.00.00.1105 LIBRARY INVESTMENTS 45,510.90
TOTAL ASSETS 25,543.25
LIABILITIES AND EQUITY
FUND EQUITY
502.00.00.00.3501 FUND BALANCE-RESERVED 61,692.95
502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 37,139.92)
REVENUE OVER EXPENDITURES - YTD 990.22
TOTAL FUND EQUITY 25,543.25
TOTAL LIABILITIES AND EQUITY 25,543.25
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Director’s Report
January 21st, 2020
1. Adult Services Update (from Elke Saylor, Head of Reference and Samantha Quail, Adult
Services Librarian): January is a month to regroup and reset for the adult services staff. Armed
with new goals, we are mapping out what to accomplish in the year ahead of us. Our immediate
concern is booking paid programs for 2020 and submitting funding requests to the Friends.
Sam has completed a thorough assessment and reorganization of the media area complete with
attractive and informative signage to guide patrons to the collection of their choice. She has also
completed the refurnishing project of the Great Room and peripheral work areas in the adult
area. Make sure to take look at the fun new pieces that will hopefully enhance our patrons’
experience in using the library for study, meetings and quiet reading.
2. Children’s Update (from Abby Bussen, Children’s Librarian): As we wrap up another successful
year of programming, it’s always exciting to see our final programming numbers roll in and
compare them to previous years. Our 2019 annual attendance total of 25,081 surpasses any
year prior – and we thought our 2018 total of 23,226 was impressive! Our weekly storytimes
continue to bring in new audiences while maintaining their dedicated regulars. The addition of a
Thursday afternoon program for elementary school children, as well as passive programs like
scavenger hunts and guessing contests, allows us to continue increasing our programming
capacity for older children. We also had record high enrollment in our summer reading program.
In 2020, we look forward to continue offering these people pleasing programs while also
creating new internal collaboration opportunities for full-family engagement in the library. We
also hope to bust out the inflatable dinosaur costume much more often in 2020. Its versatility
makes it a real powerhouse in promotions!
3. Young Adult Update (from Amanda Hyland, Young Adult Librarian): During the month of
December, the Library offered two Stop and Drop programs where parents could stop by the
library with their children and watch Christmas cartoons, make Christmas crafts, and enjoy
snacks while having their Christmas presents wrapped. The Children’s Department was
responsible for the crafts and snacks and the Young Adult Librarian was responsible for working
with the Muskego High School Key Club to provide free gift wrapping. The program went well,
the community was very appreciative, and hopefully the Library will offer this program next
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Christmas. During December there was also a Buddy the Elf Trivia Contest and a DIY Snow Globe
program for teens.
4. Circulation Update (from Jane Matusinec, Circulation Supervisor): We are enjoying the small
but impactful updates to our area—fan, cushy floor mats, new dustbuster! Our number of
borrowers keeps trending up. We have increased every year since 2017; 4050 in 2017, 4122 in
2018 and 4150 last year.
5. Director Updates:
a. Dates of Note: February 18th is the next Library Board Meeting.
b. Outreach: Sam attended a Health Fair at the Heritage Senior Center and made library
cards!
c. Strategic Planning documents: The 2020-2023 Strategic Plan and 2020 Action Plan were
approved at the December 2019 Board Meeting. Styling and formatting will be done to
have them match our other professional documents and then they will be posted on the
Library website.
d. Mobile App update: Brittany served on the technology committee to help with the
request for purchase process. The vendor has been selected. Development will begin
and could take up to 9 months. It is very exciting and will provide good customer
service support to our patrons, including a virtual library card, calendar reminders sent
to your phone for library events, and push notifications alerting you when an item is
coming due. I will update you on more details as the design is underway.
e. Hoopla trial: The library system will begin a Hoopla trial (paid for by the library system)
in the spring. It is an electronic platform with streaming film, electronic audiobooks,
and streaming music. If the trial is successful the member libraries in the system will
need to vote on whether we all will pay for the service in the future.
f. Projects: Now that January has commenced, Brittany is working on team development,
the state annual report, setting up the 2020 budget, and researching RFID.
6. Continuing Education: Brittany was voted to be the President of the Alliance of Public Libraries
(APL) for the Bridges Library System in 2020.
7. Employee Anniversaries in January: None!
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JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL DEC YTD
Checkouts
2018 23,110 21,362 23,503 23,882 19,768 31,869 29,619 26,983 19,914 22,871 21,165 19,678 283,724 283,724
2019 21,785 21,507 24,231 23,645 21,420 26,506 30,895 26,132 21,640 22,944 20,647 18,821 280,173 280,173
% Change (5.7%)0.7%3.1%(1.0%)8.4%(16.8%)4.3%(3.2%)8.7%0.3%(2.4%)(4.4%)(1.3%)(1.3%)
Overdrive Checkouts (E-books, E-Audio, E-Video)
2018 1,889 1,798 1,997 1,906 1,771 1,869 2,086 2,149 1,977 2,047 2,071 2,036 23,596 23,596
2019 2,247 2,119 2,302 2,198 2,232 2,262 2,455 2,351 2,312 2,358 2,220 2,202 27,258 27,258
% Change 19.0%17.9%15.3%15.3%26.0%21.0%17.7%9.4%16.9%15.2%7.2%8.2%15.5%15.5%
Self-Service Transaction Percentage of Total Circ (Self-check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts)
2018 56.9%57.3%60.1%61.3%62.4%57.5%60.1%59.3%62.9%60.7%42.4%62.8%58.6%58.6%
2019 56.4%60.6%62.5%63.0%65.6%63.3%65.1%65.2%66.6%62.9%64.0%65.3%63.4%63.4%
Library Visits*
2018 10,641 11,232 11,784 11,417 9,779 16,604 15,926 12,967 9,449 11,902 10,948 9,360 142,006 142,006
2019 10,151 11,418 12,525 13,775 10,701 14,463 14,851 13,447 10,803 12,373 11,118 10,601 146,224 146,224
% Change (4.6%)1.7%6.3%20.7%9.4%(12.9%)(6.8%)3.7%14.3%4.0%1.5%13.3%3.0%3.0%
Reference Transactions (DPI defined)
2018 1,387 1,249 1,407 1,362 1,043 1,196 1,138 1,185 1,126 1,105 985 915 14,098 14,098
2019 1,182 1,123 1,067 995 1,002 1,211 1,331 1,215 1,171 1,118 987 878 13,280 13,280
% Change (14.8%)(10.1%)(24.2%)(26.9%)(3.9%)1.3%17.0%2.5%4.0%1.2%0.2%(4.0%)(5.8%)(5.8%)
Technical/Other Information Transactions
2018 0 -
2019 576 528 427 492 3,152 4,030 1,362 481 536 450 346 12,380 12,380
% Change (14.8%)36.0%13.4%4.4%43.2%264.8%371.1%117.5%46.7%49.7%45.9%33.8%82.0%82.0%
Meeting Room Use
2018 101 93 102 95 82 72 84 74 65 82 90 69 1,009 1,009
2019 78 89 107 97 91 87 87 68 78 96 106 78 1,062 1,062
% Change (22.8%)(4.3%)4.9%2.1%11.0%20.8%3.6%(8.1%)20.0%17.1%17.8%13.0%5.3%5.3%
*Library Visits in APR'19 appear high. We worked with the gate company to check and service the gate. Counter was down Jun '19 Wk 4. JUN '19 visits for Wk 4 based on Wk 2 & 3 avg.
Monthly Statistics for Muskego Public Library 2019
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Adopted by the Board of Trustees of the Muskego Public Library on April 17, 2018.
Library Meeting Rooms Policy
The Library’s meeting rooms consist of four rooms in the lobby and one outdoor amphitheater. Primary
use of the Library’s meeting rooms is for Library programming. Library and City use of meeting rooms
ranks as first priority and the Library reserves the right to cancel an existing reservation if the room is
needed by the Library or City to be determined at their sole discretion. Whenever possible, 24 hour
notice will be given.
Reservations can be made starting September 1st for the following calendar year. Organizations are
limited to two evening reservations per month. An evening reservation is a meeting that starts at 5:00
pm or later, or a meeting that starts any time before 5:00 pm and ends at 6:00 pm or later. A parent
organization and its sub-groups will be considered as separate entities if this is specified at the time of
application.
When the rooms are not needed for Library or City activities, they are available for use for other
organizations as follows:
Non-profit, civic, and community organizations.
o There is no charge for non-profit organizations.
o Proof of tax exempt status may be required to establish eligibility to use the rooms
without a fee.
Individual, private, and commercial uses by Muskego residents or Muskego businesses.
o The fee to use rooms 1, 2, or 3 is $25.00 per hour or pro-rated portion by the half hourof
an hour.
o The fee to use room 4 or the amphitheater is $50.00 per hour or pro-rated portion by the
half hour of an hour.
o The fee is payable at the time of application.
o If an organization does not notify the Library of a meeting cancellation before its
scheduled start time the fee will not be refunded.
Meeting rooms may not be used for any purpose which, in the opinion of the Director and/or Library
Board, may interfere with the normal use of the Library.
The Library Board subscribes to the tenets of the American Library Association’s Bill of Rights, which
states in part, “Libraries which make exhibit spaces and meeting rooms available to the public they
serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations
of individuals or groups requesting their use.” Use of the meeting rooms does not constitute an
endorsement by the Library of the views of those utilizing Library meeting rooms.
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Adopted by the Board of Trustees of the Muskego Public Library on April 17, 2018.
How To Apply for Use of a Room
Meeting room applications are available at the reference desk and on the Library’s website. The
completed and signed application form may be returned to the reference desk, emailed, faxed, or
mailed, or completed through the online form to the Library. Meeting rooms are assigned by Library
staff based on the size of the group expected and room availability. Organizations may not reserve more
than two rooms at the same time on a regular basis.
The application must be signed by an authorized adult representative of the organization who shall be
personally responsible for the conduct at the meeting and for any damages incurred.
Although telephone applications will not be accepted, the reference staff will provide the current
availability of a room over the telephone. A completed application form must be on file at the Library
for a reservation to be approved.
Room Hours
The Library’s meeting rooms are available during Library hours. Organizations may stay up to an hour
past closing time with prior permission from the Library Director or the Director’s designee.
Organizations leaving after the Library has closed must make sure exterior doors are closed securely.
Room Capacity and Equipment
The Library has four public meeting rooms available, with capacities ranging from 25 to 100. Each
room is equipped with tables and chairs. Extra tables and chairs are available for organizations to meet
their individual needs. The Library does not assume responsibility for and is unable to assist
organizations in setting up their rooms. When the meeting is concluded, all furniture must be arranged
according to the chart posted in the room.
Upon request the Library has equipment available on a first come first serve basis (see Meeting Room
Application). The Library has free wireless Internet access. Library staff is unable to provide technical
support to meeting room users.
Kitchen
A shared kitchen is available. Access to the kitchen must be requested on the application form.
Members of other organizations using meeting rooms may be using the kitchen at the same time. The
kitchen must be left clean, with all food and residue removed. Organizations must provide their own
cleaning supplies.
Study Rooms
The Library has four study rooms available on a first come, first serve basis. These rooms cannot be
reserved in advance.
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Adopted by the Board of Trustees of the Muskego Public Library on April 17, 2018.
Library Amphitheater
The Library’s outdoor amphitheater can be reserved for use during regular Library hours. No
equipment or furniture is available for amphitheater use. Events held in the outdoor amphitheater may
not disturb neighboring properties. All refuse must be removed from the Library property. Trash bins
are not available, and the Library’s dumpster may not be used.
Regulations for Meeting Rooms Use
1. All advertisements, announcements, press releases, fliers, and any other meeting-related
promotional material must clearly state who is sponsoring the meeting, and mention the
meeting is not endorsed by the Muskego Public Library.
2. The name, address, telephone number, or email address of the Muskego Public Library may not
be used as the contact information of any organization meeting at the Library.
3. Displays, posters, and literature connected with the meeting may not be placed anywhere in the
Library except in the meeting room while the meeting is taking place. With the permission of the
Library staff, directional signage may be placed elsewhere in the Library.
4. Each group will be admitted to and must vacate the meeting room at the scheduled time. Set up
and clean up time must be included in the scheduled time block.
5. If an organization does not show up within twenty minutes of their scheduled starting time
without advanced notice the reservation will be cancelled.
6. If an organization fails to show up without prior notification for three reservations in a calendar
year, any future reservations the organization has on file will be cancelled.
7. Groups using the meeting rooms are not permitted to charge registration or admission fees at
the event and/or require the purchase of an item as a condition of meeting attendance.
Membership dues and voluntary incidental donations (such as coffee money) may be collected.
8. The Library reserves the right to monitor all meetings held on its premises.
9. The use of lighted candles or other sources of flame and smoke are prohibited.
10. At least one adult must be present at the meeting.
11. Materials may not be affixed to the walls or ceilings of the meeting rooms. Library installations
or postings may not be removed for any reason.
12. Individuals who attend meetings in the Library must abide by the Library’s Code of Conduct and
Safe Child policies.
13. The Library is not responsible for equipment or materials owned by an organization. The
Library does not provide storage space.
14. The room must be left clean, with all residue cleaned off of tables and carpeting. Organizations
must provide their own cleaning supplies. Organizations or individuals may be charged for
anything beyond a reasonable and customary cleaning activity.
15. For and in consideration of meeting room and Library facilities usage, any person or group using
same hereby agrees to indemnify and hold harmless the Muskego Public Library from any and
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Adopted by the Board of Trustees of the Muskego Public Library on April 17, 2018.
all actions or lawsuits relating to its use of such rooms and facilities. Further, such person or
group agrees to reimburse the Muskego Public Library for any and all repair costs and for any
and all damage as may be caused directly or indirectly to the room and/or facilities by such use
thereof. If any organization refuses to pay for repairs, the matter will be referred to the City
Attorney for legal action.
Any organization or individual found in violation of any of the requirements included in this policy may
be prohibited from future meeting room use.
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Computer and Internet Use Policy, Page 1 of 1
Adopted by the Board of Trustees of the Muskego Public Library on March 20, 2018.
Computer and Internet Use Policy
The Muskego Public Library provides computer and Internet access. Patrons using Library computers
and patrons accessing the Library’s wireless network with their personal electronic devices are subject
to this policy. Library staff is available for basic assistance only.
The Library has chosen to install filtering software which blocks access to certain sites. Patrons should
be aware no filtering software is totally effective. The ultimate responsibility for appropriate use rests
with the patron. Library staff may reevaluate access to specific sites if a patron questions the filtering
software’s handling of the site. On a limited basis, Library staff may disengage the Internet filter when
access to a site is deemed reasonable.
Examples of unacceptable uses include, but are not limited to:
Any illegal activity
Display of explicit or pornographic materials
Harassment of other users or violation of their privacy
Destruction of or damage to equipment, software, or data belonging to the Library
Use of non‐Library paper in the printer/photocopier
Unauthorized copying of copyrighted materials
Unauthorized changes to the setup or configuration of the software or hardware
Food and/or open beverages at or near Library computers.
Loud and/or excessive conversation at or near Library computers.
Use of non‐Library paper in the printer/photocopier is limited to paper with staff permission. Staff
may turn away any material deemed not suitable for the library equipment.
The Library does not restrict access to any material by age, and leaves the responsibility for children’s
use of its materials to each child’s parent or legal guardian. Parents are strongly encouraged to monitor
their own child’s use of the Library and its materials, including any computer and Internet use.
Library users have the right to confidentiality and privacy. However, internet users should be advised
that because security is technologically difficult to achieve, electronic transactions and files on library
computers as well as connection to the Library wi‐fi is not secure and should be used with caution.
The Muskego Public Library assumes no responsibility for any damages, direct or indirect, arising from
the use of its equipment and resources, or use of personal equipment.
Failure to comply with this policy or with Library staff directions may result in restriction or
suspension of the patron’s access to Library resources and/or other Library privileges.
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Adopted by the Board of Trustees of the Muskego Public Library on June 20, 2017.
Materials for Posting Policy
The Library maintains space for non-profit community groups and government agencies to post
information about their organization, services, or events. Preference will be given to local events and
announcements. Approval of materials does not indicate endorsement by the Library.
All materials for posting must be submitted for approval by designated Library staff members.
Approved materials shall be marked with the date of posting and staff initials and will be posted as
space permits. Library staff may remove material posted more than 30 days. Any materials posted
without approval will be removed and discarded.
Materials which will not be approved for posting include personal requests, commercial
advertisements of products or services, campaign literature, and any materials deemed discriminatory.
Decisions may be appealed to the library board. Postings related to lifeforms at risk (i.e. lost pet) will
be allowed.
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RFID (Radio Frequency Identification) Analysis Report: Muskego Public Library
Site Visits Completed: New Berlin Public Library and Mukwonago Public Library
Email Research: Fort Atkinson, Waterloo
Vendor Presentations Attended: Envisionware, Bibliotheca
1. Goal of this report: To identify whether to accept grant money in an estimated total of $9,196
from Bridges Library System to cover RFID tags to upgrade the collection. The scope of this
report does not include final project budget, implementation timeline, or vendor selection.
2. Bridges Library System RFID Landscape: The Bridges Library System has 24 member libraries
across Waukesha and Jefferson County. Currently five libraries have RFID technology
(Waukesha, Pewaukee, Fort Atkinson, New Berlin, and Mukwonago). Eight libraries have made
the decision to convert to RFID (Jefferson, Watertown, Waterloo, Hartland, Big Bend,
Menomonee Falls, Johnson Creek, and Town Hall Library). In the entire library system, Muskego
ranks 10th out of 24 in terms of overall circulation. Of the nine libraries with higher circulation,
7/9 have or will be converting to RFID to maximize its efficiencies.
3. Benefits of RFID: The benefits of upgrading to RFID include:
a. Faster check-in/out times for library materials for patrons and staff.
b. Simplified and more reliable self-check steps for the check-in/out process for patrons.
c. Increased accuracy of library circulation records due to RFID check-in/out technology.
d. An inventory function to assist with accuracy of collection locations and shelf ready status.
e. Reduction of repetitive movements by staff regarding check-in/out processes.
f. Having the same check-in/out technology and processes as neighboring libraries would
eliminate confusion and create a seamless customer service experience for our patrons.
Note: The libraries in closest proximity to Muskego (New Berlin and Big Bend) will both have
RFID.
g. Improved library system material sharing processes. Note: A large portion of intersystem
sharing occurs between New Berlin and Big Bend (who have RFID).
h. Potential for increased security of library materials due to newer technology.
4. Reality of RFID: Despite increased efficiencies, our research from other libraries already using
RFID concluded that staff handling of library materials is still necessary at every stage of their
current workflow processes. Each item still needs to be handled to assess condition, to make
repairs, to review hold/transit notes, and to sort/shelve items to their final destination. While
there would be increased efficiencies with RFID, the efficiencies are not enough to replace staff
positions and discover cost savings in this way. However efficiencies of RFID could lead to some
reclaimed time that would quickly be redirected to faster processing of new library materials,
repair of damaged materials, cleaning of media discs, or an added pick list rotation to increase
the speed of transits.
5. Project Timeline: The acceptance deadline to take advantage of the one-time cost savings grant
through the Bridges System is the end of January. The timeline to roll out the upgrade would be
dependent on the approval of capital funding by the Library Board and then ultimately the City
Council. Currently the Library’s RFID capital request is built into our five year capital plan in
2022.
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6. Staff Impact: RFID conversion requires each physical item in our collection (around 119,500
items) to be reprocessed with a new RFID tag. When the RFID tag is inserted, record
information will also have to be inputted into the data fields of this tag so that the technology
can recognize each item. Because each staff member already has a full slate of daily
responsibilities and projects, additional wages will need to be set aside in the operational
budget of the project’s implementation year. A minimum rough estimate of $4,000-$5,000
additional wages could be required if all work must be done outside of employees’ normal
working hours (presuming part time employment). This estimate could be higher if vendor
supplied project hour estimates are off.
7. Financial Implications: Converting to RFID requires a one-time capital project to invest in
hardware. The current estimate in our 5-year capital plan is $90,000, however early estimates
indicate there could be cost savings on this amount in addition to the cost savings the grant
would provide. After the initial capital expense, there will be annual operational expenses
moving forward. However initial estimates indicate that these annual operational expenses will
yield cost savings.
Report Recommendation: After our research and site visits conducted by the Library Director, Brittany
Larson, and Circulation Supervisor, Jane Matusinec, it is my recommendation that the Muskego Public
Library accept the grant of an estimated $9,196 to purchase RFID tags with the plans for future upgrade
to RFID technology. There are no restrictions on the grant. Even if capital funding is delayed, it would
be fiscally advantageous to accept this grant and would lower the overall cost of this project for the
Library. Additionally, due to a current cooperative purchasing agreement between three systems in
southeastern Wisconsin for RFID tags, the tag cost is at a current low of around $0.10 per tag instead of
$1 per tag.
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Question: If we accept the grant, are we committed to implementing RFID within a certain amount of
time?
No, Bridges has no timeline restrictions for implementing RFID as a condition of our acceptance. The
tags have a shelf life on the roll of two years, but the tags could be inserted into the books (even if there
was a delay in capital funding) until such a time when the capital funds could be approved.
Question: How much would the processing costs and licensing costs increase the operating budget
moving forward annually? % increase or dollar estimate? Could our processing budget absorb it?
Staff Additional Hours Analysis
119,500 materials will need to be coded
286.8 hours to retag the 119,500 items in our library’s collection
14.5 starting wage for part time library aide, 17.32 current highest earner for part time library aide
Minimum additional wages (if all hours performed by part time library aide at beginning of wage scale),
$4,147
Maximum additional wages (if all hours performed by highest earning part time library aide),$4963.9
-caveats:
a. vendor supplied project hours estimates. Libraries that have converted believe it takes more
hours than the vendor suggests.
b. additional project hours may be completed by staff further along on the wage scale
c. if a full time staff member works overtime, then it will be time and a half.
Rough estimate of $4,000-$5,000 additional wages if all work must be done outside of employee’s
normal working hours (presuming part time employment). Could be higher if vendor project hour
estimates are unrealistic. There is the potential this could be double.
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