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LANDFILL STANDING COMMITTEE Packet - 1/6/2020CITY OF MUSKEGO LANDFILL STANDING COMMITTEE AGENDA 01/06/2020 5:00 PM Conference Room, Gas Building, Advanced Disposal Emerald Park Landfill, LLC, W124 S10629 124th Street Muskego, WI 53150 CALL TO ORDER ROLL CALL STATEMENT OF PUBLIC NOTICE APPROVAL OF MINUTES Approval of Minutes of the October 7, 2019 Meeting OPEN FORUM (Limit to 5 Minutes/Person) Opportunity for citizens to address the committee on issues relevant to the current landfill operation. COMPLIANCE OFFICER REPORT STATUS OF PROJECTS Discussion update. No formal action may be taken on any of the following: Clay Extraction Household Hazardous Waste MMSD Project Electronic Recycling Residential Drop-Off Site Well Testing for Well Water Protection Area Plan Modification Issues Property Protection/Sociological NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: CONTINUING BUSINESS Discussion update and possible action may be taken on any or all of the following: Update on Odor Complaints Packet Page 1 Landfill Standing Committee Agenda 2 1/6/2020 5:00:00 PM OTHER BUSINESS Review Payments made from Committee Funds Confirm Next Meeting Date: April 6, 2020 at 5:00 PM COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW CITIZEN COMMENTARY (Limited to 15 Minutes) Time for citizens to repsond to agenda items discussed at this meeting. ADJOURNMENT NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE-STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE-STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, PLEASE CALL MUSKEGO CITY HALL, (262) 679-4145. Packet Page 2 CITY OF MUSKEGO LANDFILL STANDING COMMITTEE MINUTES October 7, 2019 5:00 PM Conference Room, Gas Building, Advanced Disposal Emerald Park Landfill, LLC, W124 S10629 124th Street Muskego, WI 53150 CALL TO ORDER Chairperson Slocomb called the meeting to order at 5:03 PM. ROLL CALL Present: Analiese Smith, Roland Kieffer, Patrick Murray, Mark Slocomb, Ald. Eileen Madden, Michael Cowling, Greg Burmeister, Harvey Schweitzer, Scott Kroeger, Director of Public Works and Development Guests: Mike Hackney and Jo Spear, Jr., Scott Albrecht, Jack Lyman and Ryan Brudos, Landfill neighbors; Brian Schlomann and Bryan Lee, Dog Club STATEMENT OF PUBLIC NOTICE The meeting was posted in accordance with the Wisconsin open meeting laws. APPROVAL OF MINUTES OF THE JULY 1, 2019 MEETING Ald. Madden made a motion to approve the minutes of the July 1, 2019 meeting, Mr. Cowling seconded. Motion Passed 8 in favor. OPEN FORUM (Limit to 5 Minutes/Person) Opportunity for citizens to address the committee on issues relevant to the current landfill operation. Mr. Lyman (who lives next to the dog training area) expressed concern about the area looking like a junk yard and the ash trees coming down. COMPLIANCE OFFICER REPORT Mr. Spear stated lightening took down the plant for five days. They recently had an issue with a flooded pipe. He also said this past weekend there was an issue with one of the vacuums, which removes the gas from the Landfill. STATUS OF PROJECTS Clay Extraction Mr. Hackney stated a small amount of clay was removed in September. Household Hazardous Waste Page 1 of 3 Approval of Minutes of the October 7, 2019 Meeting Packet Page 3 Ms. Smith handed out the quarterly report. She stated that Walworth and Washington Counties would be joining HHW. This will help spread out the cost to run the program. MMSD Project No updates at this time. Electronic Recycling Mr. Hackney stated the container is always filled with many items. Residential Drop-Off Site Mr. Hackney stated he has not received any complaints. Still plan to move this area. Well Testing for Well Water Protection Area Mr. Hackney stated no issues at this time. Plan Modification Issues Mr. Hackney stated none at this time. Property Protection/Sociological Mr. Hackney stated none at this time. NEW BUSINESS Discuss Donation to the Muskego Police Dept K9 Unit Mr. Hackney stated he would ask Advanced Disposal for a $500 donation to the MPD K9 Unit. Ald. Madden will send a formal request letter. Discuss Complaint Received Against Dog Club Mr. Scholmann gave an update on a wetland scrape project and the dog club. Amendment to the Household Hazardous Waste Contract Ms. Smith presented the Annual HHW Amendment to the Committee. It will include a 1.3% increase in 2020. Chairperson Slocomb made a motion to accept the Annual HHW Contract Amendment. He requested a Roll Call Vote. Director Kroeger read the name of each member. (Ms. Smith did not vote.) Motion Passed 7 in favor. CONTINUING BUSINESS Updates on Odor Complaints Mr. Hackney believes the smell is coming off the new cell phase. There has been a concern Page 2 of 3 Approval of Minutes of the October 7, 2019 Meeting Packet Page 4 about too much water in the pipes, and the pumps not keeping up with removal. Advance Disposal believes they have a handle on this issue. OTHER BUSINESS Review Payments made from Committee Funds Establish Meeting and Annual Tour Dates for 2020 The Committee decided on the following dates for 2020: January 6th, April 6th, June 29th (with annual tour at 4:00 PM) and October 5th. COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW Mr. Spear asked for vacation the week of Christmas. Mr. Murray made a motion to grant Mr. Spear vacation the week of Christmas. Ald. Madden seconded. Motion Passed 8 in favor. The Committee discussed filling the vacant Racine County position due to the passing of Mr. Mateicka. Chairperson Slocomb said he would check the contract. Mr. Kieffer stated he would contact Racine County directly to get their input. CITIZEN COMMENTARY (Limited to 15 Minutes) Time for citizens to respond to agenda items discussed at this meeting. Mr. Brudos said his questions were answered throughout the meeting discussion. Mr. Lyman said he will continue to work with the dog club. ADJOURNMENT Mr. Murray made a motion to adjourn at 6:17 PM, Ald. Madden seconded. Motion Passed 8 in favor. Respectfully Submitted, Wendy Fredlund Transcribing Secretary Page 3 of 3 Approval of Minutes of the October 7, 2019 Meeting Packet Page 5 CITY OF MUSKEGO BALANCE SHEET DECEMBER 31, 2019 EPI STANDING COMMITTEE FUND ASSETS 207.00.00.00.1001 EQUITY IN POOLED CASH 109,988.48 TOTAL ASSETS 109,988.48 LIABILITIES AND EQUITY FUND EQUITY 207.00.00.00.3510 FUND BAL UNRESERV DESIGNATED 8,581.27 207.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT 93,186.90 REVENUE OVER EXPENDITURES - YTD 8,220.31 TOTAL FUND EQUITY 109,988.48 TOTAL LIABILITIES AND EQUITY 109,988.48 Page 1 of 3 Review Payments made from Committee Funds Packet Page 6 CITY OF MUSKEGO Detail Ledger - Landfill Committee Detail Ledger Page: 1 Period: 01/19 - 12/19 Dec 18, 2019 04:39PM Report Criteria: Actual Amounts Accounts With Balances Or Activity Summarize Payroll Detail Print Period Totals Print Grand Totals Include FUNDs: 207,213 Page and Total by FUND Include BALANCE SHEETs: None All Segments Tested for Total Breaks Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance INTEREST ON INVESTMENTS 01/01/2019 (00/19) Balance 207.01.00.00.4531 .00 01/31/2019 JE 1080 JAN INT - FUTURE PARKLAND 45.78- 01/31/2019 (01/19) Period Totals and Balance .00 *45.78- *45.78- 02/28/2019 JE 2071 FEB INT - FUTURE PARKLAND 41.27- 02/28/2019 (02/19) Period Totals and Balance .00 *41.27- *87.05- 03/31/2019 JE 3056 MAR INT - FUTURE PARKLAND 45.97- 03/31/2019 (03/19) Period Totals and Balance .00 *45.97- *133.02- 04/30/2019 JE 4138 APR INT - FUTURE PARKLAND 44.94- 04/30/2019 (04/19) Period Totals and Balance .00 *44.94- *177.96- 05/31/2019 JE 5069 MAY INT - FUTURE PARKLAND 45.78- 05/31/2019 (05/19) Period Totals and Balance .00 *45.78- *223.74- 06/30/2019 JE 6059 JUNE INT - FUTURE PARKLAND 43.86- 06/30/2019 (06/19) Period Totals and Balance .00 *43.86- *267.60- 07/31/2019 JE 7075 JULY INT - FUTURE PARKLAND 44.66- 07/31/2019 (07/19) Period Totals and Balance .00 *44.66- *312.26- 08/31/2019 JE 8085 AUG INT - FUTURE PARKLAND 40.80- 08/31/2019 (08/19) Period Totals and Balance .00 *40.80- *353.06- 09/30/2019 JE 9047 SEPT INT - FUTURE PARKLAND 39.74- 09/30/2019 (09/19) Period Totals and Balance .00 *39.74- *392.80- 10/31/2019 JE 10133 OCT INT - FUTURE PARKLAND 36.23- 10/31/2019 (10/19) Period Totals and Balance .00 *36.23- *429.03- 11/30/2019 JE 11090 NOV INT - FUTURE PARKLAND 31.28- 11/30/2019 (11/19) Period Totals and Balance .00 *31.28- *460.31- 12/31/2019 (12/19) Period Totals and Balance .00 *.00 *460.31- YTD Encumbrance .00 YTD Actual -460.31 Total -460.31 YTD Budget -375.00 Unearned (85.31) LANDFILL HOST FEES 01/01/2019 (00/19) Balance 207.01.00.00.4560 .00 01/29/2019 CR 1458888 STANDING COMMITTEE - ADVANCED DISPO 10,000.00- 01/31/2019 (01/19) Period Totals and Balance .00 * 10,000.00- * 10,000.00- 12/31/2019 (12/19) Period Totals and Balance .00 *.00 * 10,000.00- YTD Encumbrance .00 YTD Actual -10,000.00 Total -10,000.00 YTD Budget -10,000.00 Unearned .00 LANDFILL NEGOTIATING COMM.01/01/2019 (00/19) Balance 207.01.00.00.6055 .00 01/24/2019 AP 163 MATEICKA, SR. DON 52.50 01/24/2019 AP 167 MURRAY, PATRICK 52.50 01/24/2019 AP 169 KIEFFER, ROLAND 52.50 01/24/2019 AP 215 SLOCOMB, MARK 52.50 01/24/2019 AP 224 COWLING, MICHAEL 52.50 01/24/2019 AP 303 BURMEISTER,GREG 52.50 01/24/2019 AP 344 SCHWEITZER, HARVEY 52.50 01/24/2019 AP 490 SMITH, ANALIESE 52.50 02/28/2019 (02/19) Period Totals and Balance 420.00 *.00 *420.00 04/02/2019 AP 72 MATEICKA, SR. DON 52.50 04/02/2019 AP 78 MURRAY, PATRICK 52.50 Page 2 of 3 Review Payments made from Committee Funds Packet Page 7 CITY OF MUSKEGO Detail Ledger - Landfill Committee Detail Ledger Page: 2 Period: 01/19 - 12/19 Dec 18, 2019 04:39PM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance 04/02/2019 AP 79 KIEFFER, ROLAND 52.50 04/02/2019 AP 93 SLOCOMB, MARK 52.50 04/02/2019 AP 99 COWLING, MICHAEL 52.50 04/02/2019 AP 135 BURMEISTER,GREG 52.50 04/02/2019 AP 151 SCHWEITZER, HARVEY 52.50 04/02/2019 AP 185 SMITH, ANALIESE 52.50 04/30/2019 (04/19) Period Totals and Balance 420.00 *.00 *840.00 07/08/2019 AP 362 KIEFFER, ROLAND 50.00 07/08/2019 AP 376 SLOCOMB, MARK 50.00 07/08/2019 AP 381 COWLING, MICHAEL 50.00 07/08/2019 AP 404 BURMEISTER,GREG 50.00 07/08/2019 AP 424 SCHWEITZER, HARVEY 50.00 07/08/2019 AP 522 SMITH, ANALIESE 50.00 07/31/2019 (07/19) Period Totals and Balance 300.00 *.00 * 1,140.00 10/10/2019 AP 347 MURRAY, PATRICK 50.00 10/10/2019 AP 348 KIEFFER, ROLAND 50.00 10/10/2019 AP 360 SLOCOMB, MARK 50.00 10/10/2019 AP 371 COWLING, MICHAEL 50.00 10/10/2019 AP 389 BURMEISTER,GREG 50.00 10/10/2019 AP 408 SCHWEITZER, HARVEY 50.00 10/10/2019 AP 534 SMITH, ANALIESE 50.00 10/31/2019 (10/19) Period Totals and Balance 350.00 *.00 * 1,490.00 12/31/2019 (12/19) Period Totals and Balance .00 *.00 * 1,490.00 YTD Encumbrance .00 YTD Actual 1,490.00 Total 1,490.00 YTD Budget 5,000.00 Unexpended 3,510.00 ADMINISTRATIVE CHARGES 01/01/2019 (00/19) Balance 207.01.00.00.6057 .00 06/30/2019 JE 6192 ALLOCATE AUDIT/ADMIN FEES 750.00 06/30/2019 (06/19) Period Totals and Balance 750.00 *.00 *750.00 12/31/2019 (12/19) Period Totals and Balance .00 *.00 *750.00 YTD Encumbrance .00 YTD Actual 750.00 Total 750.00 YTD Budget 1,500.00 Unexpended 750.00 Number of Transactions: 42 Number of Accounts: 4 Debit Credit Proof Total EPI STANDING COMMITTEE FUND:2,240.00 10,460.31-8,220.31- Number of Transactions: 42 Number of Accounts: 4 Debit Credit Proof Grand Totals: 2,240.00 10,460.31-8,220.31- Report Criteria: Actual Amounts Accounts With Balances Or Activity Summarize Payroll Detail Print Period Totals Print Grand Totals Include FUNDs: 207,213 Page and Total by FUND Include BALANCE SHEETs: None All Segments Tested for Total Breaks Page 3 of 3 Review Payments made from Committee Funds Packet Page 8