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LANDFILL STANDING COMMITTEE Packet - 10/1/2018CITY OF MUSKEGO LANDFILL STANDING COMMITTEE AGENDA 10/01/2018 5:00 PM Conference Room, Gas Building, Advanced Disposal Emerald Park Landfill, LLC, W124 S10629 124th Street Muskego, WI 53150 CALL TO ORDER ROLL CALL STATEMENT OF PUBLIC NOTICE APPROVAL OF MINUTES Approval of Minutes of the July 9, 2018 Meeting OPEN FORUM (Limit to 5 Minutes/Person) Opportunity for citizens to address the committee on issues relevant to the current landfill operation. COMPLIANCE OFFICER REPORT STATUS OF PROJECTS Discussion update. No formal action may be taken on any of the following: Clay Extraction Household Hazardous Waste MMSD Project Electronic Recycling Residential Drop-Off Site Well Testing for Well Water Protection Area Plan Modification Issues Property Protection/Sociological NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: CONTINUING BUSINESS Discussion update and possible action may be taken on any or all of the following: Packet Page 1 Landfill Standing Committee Agenda 2 10/1/2018 5:00:00 PM OTHER BUSINESS Review Payments made from Committee Funds Establish Meeting and Annual Tour Dates for 2019 COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW CITIZEN COMMENTARY (Limited to 15 Minutes) Time for citizens to repsond to agenda items discussed at this meeting. ADJOURNMENT NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE-STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE-STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, PLEASE CALL MUSKEGO CITY HALL, (262) 679-4145. Packet Page 2 CITY OF MUSKEGO LANDFILL STANDING COMMITTEE MINUTES July 9, 2018 5:00 PM Conference Room, Gas Building, Advanced Disposal Emerald Park Landfill, LLC, W124 S10629 124th Street Muskego, WI 53150 CALL TO ORDER Alderperson Madden called the meeting to order at 5:10 PM. ROLL CALL Present: Rebecca Mattano, Don Mateicka, Sr., Roland Kieffer, Patrick Murray, Ald. Eileen Madden, Greg Burmeister, Harvey Schweitzer, Scott Kroeger, Director of Public Works and Development Absent: Mark Slocomb, Michael Cowling Guests: Mike Hackney, Jo Spear, Jr., Analiese Smith (who will be replacing Rebecca Mattano) STATEMENT OF PUBLIC NOTICE The meeting was posted in accordance with the Wisconsin open meeting laws. APPROVAL OF MINUTES OF THE APRIL 9, 2018 MEETING Mr. Kieffer made a motion to approve the minutes of the April 9, 2018, meeting, Mr. Schweitzer seconded. Motion Passed 7 in favor. OPEN FORUM (Limit to 5 Minutes/Person) Opportunity for citizens to address the committee on issues relevant to the current landfill operation. COMPLIANCE OFFICER REPORT Mr. Spear stated an electrical change was made and was in contact with Mr. Schweitzer about possible odors at that time. Some work is being done in Phase 7 South, and also in Phases 1- 3 to bring those areas to final elevation for the DNR. STATUS OF PROJECTS Clay Extraction Mr. Hackney stated none at this time. MMSD Project Mr. Hackney stated the only major shut down was during an electrical upgrade. Electronic Recycling Page 1 of 3 Approval of Minutes of the July 9, 2018 Meeting Packet Page 3 Mr. Hackney stated no issues. Pick up is every Tuesday. Residential Drop-Off Site Mr. Hackney stated no issues at this time. Well Testing for Well Water Protection Area Mr. Hackney stated no issues at this time. Plan Modification Issues Mr. Hackney handed out a report for the Committee to review. It also includes a 2017 annual report from the WDNR. Property Protection/Sociological Mr. Hackney stated he was notified of a house on 8 Mile Road that was for sale. Household Hazardous Waste Ms. Mattano handed out the updated summary sheet. Currently about 14% under budget only through May. She also stated scanning of resident driver’s licenses has been a great time saver. NEW BUSINESS Landfill Tour Starting at 4:00 PM Everyone agreed the tour was worthwhile. Mr. Schweitzer and Mr. Hackney discussed the street sweeping schedule. It is to be done weekly, especially on Hwy 45. Mr. Hackney presented the Landfill Committee a spreadsheet beginning in July 2017, regarding a longtime vendor that was dumping shingles and Construction & Demolition (C&D) loads. Suspicion was raised when the tonnage of the loads was changing from the past. The vendor always came in with tarped trucks and told the attendants what was inside. Again, this was a longtime, generally honest, vendor. In July of 2017, the Landfill started taking pictures and keeping track of what was brought in after the load was dumped. Currently the Landfill is suing the vendor (who is no longer dumping) for payments dating back to July 2017. Mr. Hackney is asking the Landfill Committee to return to each of their municipalities and discuss reimbursement of host fees as presented on the spreadsheet. The State has already paid back their portion to the Landfill. Mr. Hackney explained to the Committee that this is a way for everyone to share in the liability. CONTINUING BUSINESS OTHER BUSINESS Review Payments made from Committee Funds Confirm Next Meeting Date: October 1st, 2018 at 5:00 PM Page 2 of 3 Approval of Minutes of the July 9, 2018 Meeting Packet Page 4 COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW CITIZEN COMMENTARY (Limited to 15 Minutes) Time for citizens to respond to agenda items discussed at this meeting. ADJOURNMENT Mr. Murray made a motion to adjourn at 5:50 PM, Mr. Schweitzer seconded. Motion Passed 7 in favor. Respectfully Submitted, Wendy Fredlund Transcribing Secretary Page 3 of 3 Approval of Minutes of the July 9, 2018 Meeting Packet Page 5 CITY OF MUSKEGO BALANCE SHEET SEPTEMBER 30, 2018 EPI STANDING COMMITTEE FUND ASSETS 207.00.00.00.1001 EQUITY IN POOLED CASH 102,969.99 TOTAL ASSETS 102,969.99 LIABILITIES AND EQUITY FUND EQUITY 207.00.00.00.3510 FUND BAL UNRESERV DESIGNATED 8,581.27 207.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT 85,630.15 REVENUE OVER EXPENDITURES - YTD 8,758.57 TOTAL FUND EQUITY 102,969.99 TOTAL LIABILITIES AND EQUITY 102,969.99 Page 1 of 3 Review Payments made from Committee Funds Packet Page 6 CITY OF MUSKEGO Detail Ledger - Landfill Committee Detail Ledger Page: 1 Period: 01/18 - 12/18 Sep 19, 2018 04:10PM Report Criteria: Actual Amounts Accounts With Balances Or Activity Summarize Payroll Detail Print Period Totals Print Grand Totals Include FUNDs: 207,213 Page and Total by FUND Include BALANCE SHEETs: None All Segments Tested for Total Breaks Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance INTEREST ON INVESTMENTS 01/01/2018 (00/18) Balance 207.01.00.00.4531 .00 01/31/2018 JE 1088 JAN INT - FUTURE PARKLAND 24.56- 01/31/2018 (01/18) Period Totals and Balance .00 *24.56- *24.56- 02/28/2018 JE 2070 FEB INT - FUTURE PARKLAND 23.03- 02/28/2018 (02/18) Period Totals and Balance .00 *23.03- *47.59- 03/31/2018 JE 3058 MAR INT - FUTURE PARKLAND 28.26- 03/31/2018 (03/18) Period Totals and Balance .00 *28.26- *75.85- 04/30/2018 JE 4135 APR INT - FUTURE PARKLAND 30.56- 04/30/2018 (04/18) Period Totals and Balance .00 *30.56- *106.41- 05/31/2018 JE 5056 MAY INT - FUTURE PARKLAND 33.09- 05/31/2018 (05/18) Period Totals and Balance .00 *33.09- *139.50- 06/30/2018 JE 6053 JUNE INT - FUTURE PARKLAND 33.31- 06/30/2018 (06/18) Period Totals and Balance .00 *33.31- *172.81- 07/31/2018 JE 7083 JULY INT - FUTURE PARKLAND 35.76- 07/31/2018 (07/18) Period Totals and Balance .00 *35.76- *208.57- 12/31/2018 (12/18) Period Totals and Balance .00 *.00 *208.57- YTD Encumbrance .00 YTD Actual -208.57 Total -208.57 YTD Budget -145.00 Unearned (63.57) LANDFILL HOST FEES 01/01/2018 (00/18) Balance 207.01.00.00.4560 .00 01/22/2018 CR 1424329 2018 STANDING COMMITTEE - ADVANCED D 10,000.00- 01/31/2018 (01/18) Period Totals and Balance .00 * 10,000.00- * 10,000.00- 12/31/2018 (12/18) Period Totals and Balance .00 *.00 * 10,000.00- YTD Encumbrance .00 YTD Actual -10,000.00 Total -10,000.00 YTD Budget -10,000.00 Unearned .00 LANDFILL NEGOTIATING COMM.01/01/2018 (00/18) Balance 207.01.00.00.6055 .00 01/25/2018 AP 140 MATEICKA, SR. DON 50.00 01/25/2018 AP 150 MURRAY, PATRICK 50.00 01/25/2018 AP 153 KIEFFER, ROLAND 50.00 01/25/2018 AP 197 SLOCOMB, MARK 50.00 01/25/2018 AP 206 COWLING, MICHAEL 50.00 01/25/2018 AP 227 BURMEISTER,GREG 50.00 01/25/2018 AP 252 SCHWEITZER, HARVEY 50.00 01/25/2018 AP 291 MATTANO, REBECCA 50.00 02/28/2018 (02/18) Period Totals and Balance 400.00 *.00 *400.00 04/12/2018 AP 358 MATEICKA, SR. DON 50.00 04/12/2018 AP 367 KIEFFER, ROLAND 50.00 04/12/2018 AP 384 SLOCOMB, MARK 50.00 04/12/2018 AP 397 COWLING, MICHAEL 50.00 04/12/2018 AP 443 SCHWEITZER, HARVEY 50.00 04/24/2018 AP 481 MATTANO, REBECCA 50.00 04/30/2018 (04/18) Period Totals and Balance 300.00 *.00 *700.00 12/31/2018 (12/18) Period Totals and Balance .00 *.00 *700.00 YTD Encumbrance .00 YTD Actual 700.00 Total 700.00 YTD Budget 5,000.00 Unexpended 4,300.00 Page 2 of 3 Review Payments made from Committee Funds Packet Page 7 CITY OF MUSKEGO Detail Ledger - Landfill Committee Detail Ledger Page: 2 Period: 01/18 - 12/18 Sep 19, 2018 04:10PM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance ADMINISTRATIVE CHARGES 01/01/2018 (00/18) Balance 207.01.00.00.6057 .00 06/30/2018 JE 6113 ALLOCATE AUDIT/ADMIN FEES 750.00 06/30/2018 (06/18) Period Totals and Balance 750.00 *.00 *750.00 12/31/2018 (12/18) Period Totals and Balance .00 *.00 *750.00 YTD Encumbrance .00 YTD Actual 750.00 Total 750.00 YTD Budget 1,500.00 Unexpended 750.00 Number of Transactions: 23 Number of Accounts: 4 Debit Credit Proof Total EPI STANDING COMMITTEE FUND:1,450.00 10,208.57-8,758.57- Number of Transactions: 23 Number of Accounts: 4 Debit Credit Proof Grand Totals: 1,450.00 10,208.57-8,758.57- Report Criteria: Actual Amounts Accounts With Balances Or Activity Summarize Payroll Detail Print Period Totals Print Grand Totals Include FUNDs: 207,213 Page and Total by FUND Include BALANCE SHEETs: None All Segments Tested for Total Breaks Page 3 of 3 Review Payments made from Committee Funds Packet Page 8