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LIBRARY BOARD Packet - 9/18/2018CITY OF MUSKEGO LIBRARY BOARD AGENDA 09/18/2018 5:00 PM Library Conference Room, S73 W16663 Janesville Road CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA 1 Approval of minutes August 21, 2018 Minutes 2 Place on file the Library Financial Reports Financial Reports PRESIDENT’S REPORT Information 1 Welcome New Trustee(s) DIRECTOR’S REPORT Information 1 September 2018 Director's Report UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: 1 Action: Review and possible updates to Library Board of Trustees Bylaws Article V: Committees 2 Action: Nomination for Library Board Strategic Planning Committee VacancyPacket Page 1 3 Discussion: 2017 Library Annual Report 4 Discussion: 2018 City of Muskego Salary Study COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT NOTICE PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100. Packet Page 2 CITY OF MUSKEGO LIBRARY BOARD MINUTES August 21, 2018 5:00 PM Library Conference Room, S73 W16663 JANESVILLE RD CALL TO ORDER President Robertson called the meeting to order at 5:00PM. PLEDGE OF ALLEGIANCE ROLL CALL Present were Trustees Heinowski, Konkel, Jung, Schroeder, President Robertson and Director Larson. Trustees Keil, Darkow, Tomaszewski, and Alderman Kapusta were excused. Trustee Jung left at 6:00PM. STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA Trustee Jung made a motion to approve the CONSENT AGENDA, Trustee Schroeder seconded. Motion Passed 5 in favor. Approval of minutes from July 17, 2018 July 17, 2018 Minutes Place on file the Library Financial Reports Financial Reports PRESIDENT’S REPORT DIRECTOR’S REPORT August '18 Director's Report UNFINISHED BUSINESS NEW BUSINESS Action: Waukesha County Library Standards Certification Trustee Jung made a motion to approve the Waukesha County Library Standards Page 1 of 2 August 21, 2018 Minutes Packet Page 3 Certification, Trustee Schroeder seconded. Motion Passed 5 in favor. Action: Mobile Beacon Contract Trustee Schroeder made a motion to approve the Mobile Beacon contract, Trustee Konkel seconded. Motion Passed 5 in favor. Discussion: 2019-2023 Capital Plan Discussion: ALA Library Bill of Rights COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Trustee Konkel made a motion to adjourn, Trustee Schroeder seconded. Motion Passed 4 in favor. Meeting adjourned at 6:30PM. Page 2 of 2 August 21, 2018 Minutes Packet Page 4 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1 Report dates: 8/1/2018-8/31/2018 Sep 07, 2018 11:28AM Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report].Description = {<>} "1099 adjustment" Invoice Detail.Type = {>} "adjustments" Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599" Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number BAKER & TAYLOR COMPANY 0003111665 1 Invoice PRINT 08/06/2018 08/28/2018 36.44- 818 100.05.71.01.5711 2033856425 1 Invoice PRINT 07/18/2018 08/14/2018 500.15 818 100.05.71.01.5711 2033857297 1 Invoice PRINT 07/18/2018 08/14/2018 362.97 818 100.05.71.01.5711 2033861320 1 Invoice PRINT 07/19/2018 08/14/2018 123.28 818 100.05.71.01.5711 2033882038 1 Invoice PRINT 07/30/2018 08/28/2018 283.93 818 100.05.71.01.5711 2033886483 1 Invoice REPLACEMENT 08/01/2018 08/28/2018 10.77 818 100.05.71.00.5774 2033886483 2 Invoice PRINT 08/01/2018 08/28/2018 1,388.78 818 100.05.71.01.5711 2033886596 1 Invoice PRINT 08/01/2018 08/28/2018 1,354.03 818 100.05.71.01.5711 2033888276 1 Invoice PRINT 08/02/2018 08/28/2018 662.30 818 100.05.71.01.5711 2033898604 1 Invoice PRINT 08/07/2018 08/28/2018 1,262.81 818 100.05.71.01.5711 2033904672 1 Invoice PRINT 08/09/2018 08/28/2018 2,299.91 818 100.05.71.01.5711 5015092821 1 Invoice PRINT 07/18/2018 08/14/2018 282.68 818 100.05.71.01.5711 5015100854 1 Invoice PRINT 07/25/2018 08/14/2018 34.63 818 100.05.71.01.5711 5015109840 1 Invoice PRINT 08/01/2018 08/28/2018 231.66 818 100.05.71.01.5711 5015119148 1 Invoice PRINT 08/08/2018 08/28/2018 75.89 818 100.05.71.01.5711 Total BAKER & TAYLOR COMPANY:8,837.35 BAKER & TAYLOR ENTERTAINMENT B00027280 1 Invoice AV 07/18/2018 08/14/2018 10.79 818 100.05.71.02.5711 B94617940 1 Invoice AV 07/13/2018 08/14/2018 521.89 818 100.05.71.02.5711 B94644230 1 Invoice AV 07/14/2018 08/14/2018 28.79 818 100.05.71.02.5711 B94690200 1 Invoice AV 07/15/2018 08/14/2018 16.55 818 100.05.71.02.5711 B94859500 1 Invoice AV 07/17/2018 08/14/2018 17.98 818 100.05.71.02.5711 H00046200 1 Invoice AV 07/18/2018 08/14/2018 25.99 818 100.05.71.02.5711 H00159560 1 Invoice AV 07/19/2018 08/14/2018 11.96 818 100.05.71.02.5711 H00491800 1 Invoice AV 07/24/2018 08/14/2018 203.77 818 100.05.71.02.5711 H01077280 1 Invoice AV 07/31/2018 08/28/2018 73.39 818 100.05.71.02.5711 H01142630 1 Invoice AV 07/31/2018 08/28/2018 230.17 818 100.05.71.02.5711 H01657250 1 Invoice AV 08/06/2018 08/28/2018 46.79 818 100.05.71.02.5711 H01704380 1 Invoice AV 08/07/2018 08/28/2018 106.51 818 100.05.71.02.5711 H01704381 1 Invoice AV 08/07/2018 08/28/2018 26.61 818 100.05.71.02.5711 H01704382 1 Invoice AV 08/07/2018 08/28/2018 7.19 818 100.05.71.02.5711 H01755300 1 Invoice AV 08/07/2018 08/28/2018 1,131.97 818 100.05.71.02.5711 H01938830 1 Invoice AV 08/08/2018 08/28/2018 14.39 818 100.05.71.02.5711 H02019350 1 Invoice AV 08/08/2018 08/28/2018 17.99 818 100.05.71.02.5711 H02230830 1 Invoice AV 08/10/2018 08/28/2018 12.95 818 100.05.71.02.5711 H02590620 1 Invoice AV 08/14/2018 08/28/2018 342.59 818 100.05.71.02.5711 Q28666740 1 Invoice AV 07/17/2018 08/14/2018 49.62 818 100.05.71.02.5711 T83367400 1 Invoice AV 07/13/2018 08/14/2018 134.51 818 100.05.71.02.5711 T84246760 1 Invoice AV 07/31/2018 08/28/2018 14.39 818 100.05.71.02.5711 T84584290 1 Invoice AV 08/08/2018 08/28/2018 148.88 818 100.05.71.02.5711 Total BAKER & TAYLOR ENTERTAINMENT:3,195.67 COMPUTYPE, INC 636323 1 Invoice SPINE KIT - LABELS 08/07/2018 08/28/2018 551.78 818 100.05.71.00.5702 Page 1 of 8 Financial Reports Packet Page 5 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2 Report dates: 8/1/2018-8/31/2018 Sep 07, 2018 11:28AM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number Total COMPUTYPE, INC:551.78 DEMCO EDUCATIONAL CORP 6420692 1 Invoice SINGLE DVD SECURITY CASES 07/31/2018 08/28/2018 441.75 818 100.05.71.00.5702 6426295 1 Invoice MULTI DVD CASES - PROCESSIN 08/09/2018 08/28/2018 139.99 818 100.05.71.00.5702 Total DEMCO EDUCATIONAL CORP:581.74 ELM USA, INC. 13569 1 Invoice BLURAY DISK PADS 07/30/2018 08/28/2018 74.95 818 100.05.71.00.5702 Total ELM USA, INC.:74.95 FINDAWAY WORLD,LLC 262714 1 Invoice AV 07/13/2018 08/28/2018 467.92 818 100.05.71.02.5711 Total FINDAWAY WORLD,LLC:467.92 FIRST BUSINESS 3469/082818 1 Invoice KIDS AREA - MAINTENANCE/JANI 07/27/2018 08/28/2018 304.89 818 410.08.90.71.6508 3469/082818 2 Invoice SUPPLIES 07/27/2018 08/28/2018 9.99 818 100.05.71.00.5701 3469/082818 3 Invoice PROGRAMMING - GENERAL 07/27/2018 08/28/2018 152.96 818 100.05.71.00.6062 3469/082818 4 Invoice LEADERSHIP INSTITUTE - BRITTA 07/27/2018 08/28/2018 300.00 818 100.05.71.00.5303 3897/082818 1 Invoice FOL - ADULT PROGRAMMING 07/27/2018 08/28/2018 2.79 818 100.05.71.00.6062 3897/082818 2 Invoice REPLACEMENT 07/27/2018 08/28/2018 94.73 818 100.05.71.00.5774 3905/082818 1 Invoice ELECTRONIC MATERIAL 07/27/2018 08/28/2018 361.76 818 100.05.71.03.5711 3905/082818 2 Invoice FOL - YA PROGRAMMING 07/27/2018 08/28/2018 47.94 818 100.05.71.00.6062 3913/082818 1 Invoice FOL - KIDS PROGRAMMING 07/27/2018 08/28/2018 703.99 818 100.05.71.00.6062 3913/082818 2 Invoice ROTARY DONATION - SRP KIDS P 07/27/2018 08/28/2018 139.66 818 503.05.00.00.6007 Total FIRST BUSINESS:2,118.71 IMPACT ACQUISTIONS LLC 1162180 1 Invoice LIBRARY PRINT COPIES 07/16/2018 08/14/2018 360.76 818 100.05.71.00.5401 Total IMPACT ACQUISTIONS LLC:360.76 JANI-KING INC- MILW REGION MIL08180159 3 Invoice CLEANING - LIBRARY AUGUST 08/01/2018 08/14/2018 3,049.00 818 100.05.71.00.5835 MIL09180158 3 Invoice CLEANING/LIB SEP 09/01/2018 09/11/2018 3,049.00 918 100.05.71.00.5835 Total JANI-KING INC- MILW REGION:6,098.00 KUJAWA ENTERPRISES INC. 118272 1 Invoice PLANT MAINT - AUG 08/01/2018 08/14/2018 61.00 818 100.05.71.00.5415 Total KUJAWA ENTERPRISES INC.:61.00 MICROMARKETING LLC 729889 1 Invoice AV 07/24/2018 08/14/2018 207.47 818 100.05.71.02.5711 729962 1 Invoice AV 07/24/2018 08/14/2018 42.45 818 100.05.71.02.5711 730562 1 Invoice AV 07/26/2018 08/14/2018 19.99 818 100.05.71.02.5711 731114 1 Invoice AV 07/31/2018 08/14/2018 39.99 818 100.05.71.02.5711 732205 1 Invoice AV 08/07/2018 08/28/2018 114.98 818 100.05.71.02.5711 732404 1 Invoice AV 08/07/2018 08/28/2018 47.49 818 100.05.71.02.5711 Page 2 of 8 Financial Reports Packet Page 6 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3 Report dates: 8/1/2018-8/31/2018 Sep 07, 2018 11:28AM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number Total MICROMARKETING LLC:472.37 MIDWEST TAPE 96290360 1 Invoice AV 07/23/2018 08/14/2018 124.92 818 100.05.71.02.5711 96312020 1 Invoice AV 07/31/2018 08/28/2018 41.99 818 100.05.71.02.5711 96330163 1 Invoice AV 08/06/2018 08/28/2018 83.98 818 100.05.71.02.5711 96347079 1 Invoice AV 08/14/2018 08/28/2018 120.97 818 100.05.71.02.5711 Total MIDWEST TAPE:371.86 NABCO ENTRANCES 90056281 1 Invoice DOOR MAINTENANCE 06/28/2018 08/14/2018 139.00 818 100.05.71.00.5415 Total NABCO ENTRANCES:139.00 PENGUIN RANDOM HOUSE LLC 1080297145 1 Invoice AV 07/12/2018 08/14/2018 450.00 818 100.05.71.02.5711 1080516925 1 Invoice AV 07/19/2018 08/14/2018 45.00 818 100.05.71.02.5711 1080610189 1 Invoice AV 07/24/2018 08/14/2018 40.00 818 100.05.71.02.5711 1080775950 1 Invoice AV 08/03/2018 08/28/2018 60.00 818 100.05.71.02.5711 1080838579 1 Invoice AV 08/03/2018 08/28/2018 35.00 818 100.05.71.02.5711 1080906301 1 Invoice AV 08/07/2018 08/28/2018 35.00 818 100.05.71.02.5711 Total PENGUIN RANDOM HOUSE LLC:665.00 QUALITY AWARDS LLC 28360 1 Invoice SUPPLIES - NAME TAG 08/02/2018 08/14/2018 10.50 818 100.05.71.00.5701 Total QUALITY AWARDS LLC:10.50 SAFEWAY PEST MANAGEMENT INC. 9092/082818 3 Invoice PEST CONTROL LIB - JUN & JULY 08/10/2018 08/28/2018 60.00 818 100.05.71.00.5415 Total SAFEWAY PEST MANAGEMENT INC.:60.00 SIGNELEMENTS 738441 1 Invoice CHILDREN'S AREA REDESIGN WI 07/19/2018 08/14/2018 587.50 818 410.08.90.71.6508 Total SIGNELEMENTS:587.50 TIAA COMMERCIAL FINANCE, INC. 5486540 1 Invoice COPIER/PRINTER LEASE 9/1/18-9/ 08/10/2018 08/28/2018 336.55 818 100.05.71.00.5401 Total TIAA COMMERCIAL FINANCE, INC.:336.55 TIME WARNER CABLE 063003301/081 1 Invoice BUSINESS INTERNET 07/29-08/28/ 07/24/2018 08/14/2018 94.57 818 100.05.71.00.5505 Total TIME WARNER CABLE:94.57 U.S. CELLULAR 0261499535 7 Invoice MONTHLY CHARGE- LIBRARY 07/28/2018 08/14/2018 10.00 818 100.05.71.00.5602 Total U.S. CELLULAR:10.00 USA FIRE PROTECTION 261566 1 Invoice DRY SYSTEM TRIPPED - DRAIN L 07/30/2018 08/28/2018 708.00 818 100.05.71.00.5415 Page 3 of 8 Financial Reports Packet Page 7 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 4 Report dates: 8/1/2018-8/31/2018 Sep 07, 2018 11:28AM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number Total USA FIRE PROTECTION:708.00 WE ENERGIES 5499-564-961/ 1 Invoice LIBRARY - GAS 07/30/2018 08/14/2018 666.25 818 100.05.71.00.5910 5499-564-961/ 2 Invoice LIBRARY - ELECTRIC 07/30/2018 08/14/2018 6,055.70 818 100.05.71.00.5910 Total WE ENERGIES:6,721.95 Grand Totals: 32,525.18 Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report].Description = {<>} "1099 adjustment" Invoice Detail.Type = {>} "adjustments" Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599" Page 4 of 8 Financial Reports Packet Page 8 CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1 Period: 08/18 Sep 07, 2018 11:05AM 2018-18 2018-18 2018-18 2018-18 % Actual Over / Adopted Amended YTD Current Month To (Under) Account Number Account Title Budget Budget Actual Actual Budget Budget GENERAL FUND CULTURE, REC AND EDUCATION 100.05.71.00.5101 SALARY & WAGES 613,713.00 613,713.00 388,685.77 45,235.53 63.33% 225,027.23- 100.05.71.00.5102 OVERTIME 2,000.00 2,000.00 302.49 286.22 15.12% 1,697.51- 100.05.71.00.5201 FICA 48,484.00 48,484.00 30,324.63 3,522.43 62.55% 18,159.37- 100.05.71.00.5202 PENSION 39,332.00 39,332.00 24,002.80 2,799.36 61.03% 15,329.20- 100.05.71.00.5203 HEALTH 91,083.00 91,083.00 35,388.93 6,412.58 38.85% 55,694.07- 100.05.71.00.5204 LIFE 1,420.00 1,420.00 877.52 125.06 61.80% 542.48- 100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00 100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 18,060.00 18,060.00 14,630.00 1,600.00 81.01% 3,430.00- 100.05.71.00.5302 MILEAGE 1,200.00 1,200.00 1,454.36 183.12 121.20% 254.36 100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 871.25 300.00 24.89% 2,628.75- 100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 823.00 .00 63.31% 477.00- 100.05.71.00.5401 LIBRARY EQUIPMENT 20,500.00 20,500.00 13,535.73 1,033.86 66.03% 6,964.27- 100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 36,700.00 36,700.00 19,947.06 968.00 54.35% 16,752.94- 100.05.71.00.5505 COMPUTER CHARGES 41,040.00 41,040.00 24,368.06 94.57 59.38% 16,671.94- 100.05.71.00.5602 TELEPHONE 300.00 300.00 80.00 10.00 26.67% 220.00- 100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 8,000.00 8,000.00 5,752.40 20.49 71.91% 2,247.60- 100.05.71.00.5702 PROCESSING SUPPLIES 17,500.00 17,500.00 9,635.67 1,208.47 55.06% 7,864.33- 100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,800.00 3,800.00 1,212.85 .00 31.92% 2,587.15- 100.05.71.00.5740 LIBRARY GRANT EXPENSE .00 .00 .00 .00 .00 .00 100.05.71.00.5752 LIBRARY FRIENDS EXPENSE .00 .00 .00 .00 .00 .00 100.05.71.00.5774 LIBRARY REPLACEMENT 1,300.00 1,300.00 292.43 105.50 22.49% 1,007.57- 100.05.71.00.5835 HOUSEKEEPING SERVICES 38,000.00 38,000.00 24,392.00 3,049.00 64.19% 13,608.00- 100.05.71.00.5910 GAS & ELECTRIC 75,000.00 75,000.00 40,747.15 6,721.95 54.33% 34,252.85- 100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 1,290.52 .00 51.62% 1,209.48- 100.05.71.00.6062 PROGRAMMING 6,000.00 6,000.00 8,233.91 907.68 137.23% 2,233.91 100.05.71.01.5711 PRINT MATERIALS 115,000.00 115,000.00 63,920.78 8,826.58 55.58% 51,079.22- 100.05.71.01.5713 PRINT MATERIALS - ADULT .00 .00 .00 .00 .00 .00 100.05.71.02.5711 AUDIO VISUAL MATERIALS 50,000.00 50,000.00 24,414.20 5,172.82 48.83% 25,585.80- 100.05.71.03.5711 ELECTRONIC MATERIALS 16,000.00 16,000.00 12,835.77 361.76 80.22% 3,164.23- 100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V..00 .00 .00 .00 .00 .00 100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00 100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00 100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00 100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00 100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00 100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00 100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00 100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00 100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00 Total LIBRARY DEPARTMENT:1,251,732.00 1,251,732.00 748,019.28 88,944.98 59.76% 503,712.72- Page 5 of 8 Financial Reports Packet Page 9 CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1 Period: 08/18 Sep 06, 2018 02:40PM 2018-18 2018-18 2018-18 2018-18 % Actual Over / Adopted Amended YTD Current month To (Under) Account Number Account Title Budget Budget Actual Actual Budget Budget GENERAL FUND CULTURE, REC AND EDUCATION 100.05.71.00.4140 LIBRARY GRANTS REVENUE .00 .00 1,539.78 .00 .00 1,539.78 100.05.71.00.4150 LIBRARY - SYSTEM, ETC 116,472.00 116,472.00 60,629.30 .00 52.05% 55,842.70- 100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,300.00 1,300.00 982.17 98.47 75.55% 317.83- 100.05.71.00.4313 LIBRARY FINES 17,000.00 17,000.00 11,000.08 1,492.68 64.71% 5,999.92- 100.05.71.00.4314 LIBRARY TAXABLE REVENUE 9,000.00 9,000.00 6,094.83 718.00 67.72% 2,905.17- 100.05.71.00.4542 LIBRARY PHONE USE .00 .00 .00 .00 .00 .00 100.05.71.00.4544 ROOM RENTAL 1,000.00 1,000.00 1,318.75 275.00 131.88% 318.75 100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 .00 .00 .00 .00 .00 100.05.71.00.4552 LIBRARY FRIENDS REVENUE .00 .00 3,504.83 238.86 .00 3,504.83 Total LIBRARY DEPARTMENT:144,772.00 144,772.00 85,069.74 2,823.01 58.76% 59,702.26- Page 6 of 8 Financial Reports Packet Page 10 CITY OF MUSKEGO BALANCE SHEET AUGUST 31, 2018 LIBRARY EXPANSION TRUST FUND ASSETS 502.00.00.00.1001 EQUITY IN POOLED CASH ( 32,897.00) 502.00.00.00.1011 CASH IN BANK- LIBRARY-1B 12,858.17 502.00.00.00.1105 LIBRARY INVESTMENTS 44,165.52 TOTAL ASSETS 24,126.69 LIABILITIES AND EQUITY FUND EQUITY 502.00.00.00.3501 FUND BALANCE-RESERVED 61,692.95 502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 38,004.86) REVENUE OVER EXPENDITURES - YTD 438.60 TOTAL FUND EQUITY 24,126.69 TOTAL LIABILITIES AND EQUITY 24,126.69 Page 7 of 8 Financial Reports Packet Page 11 CITY OF MUSKEGO BALANCE SHEET DECEMBER 31, 2018 FEDERATED LIBRARY SYSTEM FUND ASSETS 503.00.00.00.1001 EQUITY IN POOLED CASH 33,665.16 TOTAL ASSETS 33,665.16 LIABILITIES AND EQUITY FUND EQUITY 503.00.00.00.3510 FUND BALANCE-RESERVED 14,784.97 503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT 107,712.93 REVENUE OVER EXPENDITURES - YTD ( 88,972.40) TOTAL FUND EQUITY 33,525.50 TOTAL LIABILITIES AND EQUITY 33,525.50 Page 8 of 8 Financial Reports Packet Page 12 Director’s Report September 18th, 2018 1. Adult Services Update (from Elke Saylor, Head of Reference and Samantha Quail, Adult Services Librarian): With cooler weather, programming for adults is picking up again. This month, the Muskego Health and Wellness Center offered a program about maintaining bone health and the Spice House enticed with a talk about the lure and lore of spices. On Saturday 9/22, Mark Moran will return to Muskego for a sixth time to appraise antiques and collectibles. This ever popular program is filled to capacity, but spectators are always welcome and Mark is a lot of fun to watch and listen to. Jolyn continues to offer her Tuesday evening Crochet Group and is starting to offer “Crafternoons” for adults again. 2. Children’s Update (from Abby Bussen, Children’s Librarian): August brought us to the conclusion of our 2018 summer reading program, our most successful one to date! We registered 1,238 children (up 9 from 2017 despite All-Day Playground discontinuing their participation in our summer reading program, which typically accounted for 220-250 extra registered children). The newly minted Bay Lane Elementary won the coveted Traveling Trophy with 37% of their student population registered. St. Paul's came in a close second place with 32% of their student population registered. We would love to see participation percentages from all schools in our area increase over the next 5 years, so the children's department is exploring ways to develop connections with students, teachers, parents, and administrators. Program attendance from June 1 to August 31 topped out at 8,250, up from 7,466 in 2017. Some of our most successful programs of the summer were the Intergalactic Tea Party (with the Wisconsin 501st Garrison) and ZooZort. Small tweaks to our reading log participation portion, moving from weekly slips to summer-long booklets, were well received by the public and we have a few small adjustments in mind for 2019. With September as a bit of a down month, hosting only our 6 weekly storytimes, we're looking forward to starting lots of fun programs in October, including Sweet Eats 2, Bots for Tots, Dance Party, and all of our greatest hits (Sensory Playdate, Read Aloud Crowd, Rock the Block! Lego Club, and Family Picturebook Brunch)! 3. Young Adult Update (from Amanda Hyland, Young Adult Librarian): The Teen Summer Reading Program ended on Saturday, August 11 with the After Hours Pizza Party. Teens played multiple mini-games and enjoyed pizza and ice cream. 198 teens participated in the summer reading program and earned 1,713 raffle tickets for the End of Summer Reading Raffle. Page 1 of 3 September 2018 Director's Report Packet Page 13 4. Other Updates: a. Dates of Note: October 2nd: Bridges Trustee Dinner, October 13th: Friends Craft Beer and Wine Fundraiser, October 16th Library Board Meeting, October 22nd: City of Muskego Public Hearing b. 2019 Budget Update: Brittany presented the Library’s 2019 Capital budget request to the Committee of the Whole on 9/11/2018. All projects were approved through this first stage. Based on a more recent conversation with DPW, they recommend using the money requested for sealcoating towards first patching the parking lot, or the seal coating won’t be effective. Seal coating can come later. Through the month of September and October the Council will continue to meet to discuss the operating budget, salary study, and capital requests, with a final vote on October 23rd. c. Strategic Planning Committee: The Strategic Planning Committee will be meeting in October to discuss initial timelines for the 2019 strategic planning process. d. Personnel Committee: The Personnel Committee should meet in October to review the director evaluation form. 5. Continuing Education: Brittany attended the WI New Library Director Boot Camp. 6. Employee Anniversaries in September: Elke Saylor, Head of Public Services (6 years). Samantha Quail, Adult Services Librarian (6 years), Heather Ziolecki (4 years), Keri Bongey (1 year). Page 2 of 3 September 2018 Director's Report Packet Page 14 JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL AUG YTD Checkouts 2017 23,280 22,488 25,479 22,564 21,917 28,959 29,044 25,946 20,266 22,451 20,987 16,966 280,347 199,677 2018 23,110 21,362 23,503 23,882 19,768 31,869 29,619 26,983 200,096 200,096 % Change -0.7%-5.0%-7.8%5.8%-9.8%10.0%2.0%4.0%0.2% eBook Checkouts 2017 1,654 1,453 1,774 1,700 1,568 1,683 1,717 1,729 1,654 1,669 1,507 1,592 19,700 13,278 2018 1,889 1,798 1,997 1,906 1,771 1,869 2,086 2,149 15,465 15,465 % Change 14.2%23.7%12.6%12.1%12.9%11.1%21.5%24.3%16.5% Self-Service Transaction Percentage of Total Circ (Self-check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts) 2017 56.4%56.5%57.3%59.4%57.7%51.7%59.1%55.7%60.0%59.1%58.6%66.8%57.1%56.6% 2018 56.9%57.3%60.1%61.3%62.4%57.5%60.1%59.3%59.3%59.3% Library Visits 2017 10,901 11,146 13,100 10,339 10,600 14,598 13,934 12,585 9,812 10,788 9,897 7,786 135,486 97,203 2018 10,641 11,097 11,784 11,417 9,779 16,604 15,926 12,967 100,214 100,214 % Change -2.4%-0.4%-10.0%10.4%-7.7%13.7%14.3%3.0%3.1% Reference Transactions 2017 1,224 1,237 1,425 1,080 1,133 992 1,077 1,206 874 1,064 979 932 13,223 9,374 2018 1,387 1,249 1,407 1,362 1,043 1,196 1,138 1,185 9,967 9,967 % Change 13.3%1.0%-1.3%26.1%-7.9%20.6%5.7%-1.7%6.3% Meeting Room Use 2017 88 96 99 76 88 69 76 84 79 87 85 68 995 676 2018 101 93 102 95 82 72 84 74 703 703 % Change 14.8%-3.1%3.0%25.0%-6.8%4.3%10.5%-11.9%4.0% Monthly Statistics for Muskego Public Library 2018 Page 3 of 3 September 2018 Director's Report Packet Page 15 Muskego Public Library Board of Trustees Bylaws, Page 1 of 5 Adopted by the Board of Trustees of the Muskego Public Library on May 19, 2015. Muskego Public Library Board of Trustees Bylaws Article I Identification This organization is the Board of Trustees of the Muskego Public Library, located in Muskego Wisconsin, established by the Wisconsin municipality of Muskego, according to the provisions of Chapter 43 of the Wisconsin Statutes, and exercising the powers and assuming the duties granted to it under said statute. Article II Membership Section 1. Number and Qualifications. The library board shall consist of nine members. A minimum of seven members must be residents of the municipality. One member shall be a member of the Common Council. In addition, one member must be a school district administrator or his or her representative [Municipal Code 1.05 (7)(a), Wisconsin Statutes Section 43.54(1)]. Section 2. Appointments and Terms of Office. Appointments shall be made by the Mayor subject to confirmation of the Common Council. The Mayor shall appoint the citizen members for staggered three- year terms. The appointed alderperson and school district representative shall serve a one-year term [Municipal Code 1.05 (7)(b), Wisconsin Statutes Section 43.54(1)]. Section 3. Reimbursement for Expenses. No compensation shall be paid to the members of a Library Board for their services, except as allowed by Wisconsin Statute 43.57(d). Section 4. Meeting Attendance. Three consecutive absences by an appointed member from regularly scheduled meetings shall operate to vacate the member’s office. An absence excused by the board president for good cause shall not be considered an absence here under (Municipal Code 1.05 (11). Article III Officers Section 1. The officers shall be a president, a vice president, and a treasurer, elected from among the appointed trustees at the annual meeting of the Board. No member shall hold more than one office at a time. Vacancies in office shall be filled by vote at the next regular meeting of the Board after the vacancy occurs. Page 1 of 5 Action: Review and possible updates to Library Board of... Packet Page 16 Muskego Public Library Board of Trustees Bylaws, Page 2 of 5 Adopted by the Board of Trustees of the Muskego Public Library on May 19, 2015. Section 2. A nominating committee shall be appointed by the president and shall present a slate of officers at the annual meeting. Additional nominations may be made from the floor at that time. Section 3. Officers shall serve a term of one year from the annual meeting at which they are elected and until their successors are duly elected. Section 4. The president shall preside at meetings of the Board, authorize calls for special meetings, appoint all committees, execute all documents authorized by the Board, serve as an ex-officio voting member of all committees except the nominating committee and generally perform all duties associated with the office of president. Section 5. The vice president, in the event of the absence or disability of the president, or of a vacancy in that office, shall assume and perform the duties and functions of the president. Section 6. The library director, or his or her designee, shall keep true and accurate minutes of all meetings of the Board, shall issue notice of all regular and special meetings, and shall perform such other duties as are generally associated with the office of secretary. Section 7. The treasurer shall check over vouchers payable and report the amount of expenditures made during the previous month. Section 8. In the absence of all officers at a board meeting, the Library Board members present shall elect a temporary President for that meeting. Article IV Meetings Section 1. Regular Meetings. The regular meetings shall be held each month, the date and hour to be set by the Board at its annual meeting. Section 2. Annual Meeting. The annual meeting, which shall be for the purpose of the election of officers, shall be held at the time of the regular meeting in May of each year. Section 3. Agendas and Notices. Meeting agendas and notices shall indicate the time, date, and place of the meeting and indicate all subject matters intended for consideration at the meeting. The library director, in consultation with the President of the Library Board, shall prepare the agenda. Any board member wishing to place an item on the agenda must notify either the Library Director or President at least three business days prior to the meeting. Page 2 of 5 Action: Review and possible updates to Library Board of... Packet Page 17 Muskego Public Library Board of Trustees Bylaws, Page 3 of 5 Adopted by the Board of Trustees of the Muskego Public Library on May 19, 2015. Section 4. Minutes. Minutes of all meetings shall, at a minimum, indicate board members present, all items of business, all motions (except those that were withdrawn), and the result of all votes taken. Current board minutes shall be posted in the library. Section 5. Special Meetings. Special meetings may be called at the direction of the president, and shall be called at the written request of three or more members for the transaction of business as stated in the call for the meeting. Except in cases of emergency, at least 48 hours notice shall be given. In no case may less than two hours notice be given. Section 6. Quorum. A quorum for the transaction of business at any meeting shall consist of five or more members of the Board present in person. Section 7. Open Meetings Law Compliance. All Board meetings and all committee meetings shall be held in compliance with Wisconsin’s open meetings law (Wisconsin Statutes Sections 19.81 to 19.98). Section 8. Parliamentary Authority. The rules contained in Robert’s Rules of Order, latest revised edition shall govern the parliamentary procedure of the meetings, in all cases in which they are not inconsistent with these bylaws and any statutes applicable to this Board. Article V Committees Section 1. Standing Committees. Generally, there are no standing committees of the Board. Section 2. Nominating Committee. (See Article III, Section 2.) Section 3. Ad Hoc Committees. Ad hoc committees for the study of special projects shall be appointed by the president, with the approval of the Board, to serve until the final report of the work for which they were appointed has been filed. These committees may also include staff and public representatives, as well as outside experts. Section 4. No committee shall have other than advisory powers. Page 3 of 5 Action: Review and possible updates to Library Board of... Packet Page 18 Muskego Public Library Board of Trustees Bylaws, Page 4 of 5 Adopted by the Board of Trustees of the Muskego Public Library on May 19, 2015. Article VI Duties of the Board of Trustees Section 1. Legal responsibility for the operation of the Muskego Public Library is vested in the Board of Trustees. Subject to state and federal law, the Board has the power and duty to determine rules and regulations governing library operations and services. Section 2. The Board shall select, appoint and supervise a properly certified and competent library director, and determine the duties and compensation of all library positions. Section 3. The Board shall approve the budget and make sure that adequate funds are provided to finance the approved budget. Section 4. The Board shall have exclusive control of the expenditure of all moneys collected, donated or appropriated for the library fund and shall audit and approve all library expenditures. Section 5. The Board shall supervise and maintain buildings and grounds, as well as regularly review various physical and building needs to see that they meet the requirements of the total library program. Section 6. The Board shall study and support legislation that will bring about the greatest good to the greatest number of library users. Section 7. The Board shall cooperate with other public officials and boards and maintain vital public relations. Section 8. The Board shall approve and submit the required annual report to the Division for Libraries, Technology, and Community Learning. Article VII Library Director The library director shall be appointed by the Board of Trustees and shall be accountable to the Board. The library director shall be considered the executive officer of the library under the direction and review of the Board, and subject to the policies established by the Board. The director shall act as technical advisor to the Board. The director shall be invited to attend all Board meetings (but may be excused from closed sessions) and shall have no vote. Page 4 of 5 Action: Review and possible updates to Library Board of... Packet Page 19 Muskego Public Library Board of Trustees Bylaws, Page 5 of 5 Adopted by the Board of Trustees of the Muskego Public Library on May 19, 2015. Article VIII Conflict of Interest Section 1. Board members may not in their private capacity negotiate, bid for, or enter into a contract with the Muskego Public Library in which they have a direct or indirect financial interest. Section 2. A board member shall withdraw from Board discussion, deliberation, and vote on any matter in which the Board member, an immediate family member, or an organization with which the Board member is associated has a financial interest. Section 3. A board member may not receive anything of value that could reasonably be expected to influence his or her vote or other official action. Article IX General Section 1. An affirmative vote of the majority of all members of the Board present at the time shall be necessary to approve any action before the Board. The president may vote upon and may move or second a proposal before the Board. Section 2. Any rule or resolution of the Board, whether contained in these bylaws or otherwise, may be suspended temporarily in connection with business at hand, but such suspension, to be valid, may be taken only at a meeting at which two-thirds of the members of the Board are present and two-thirds of those present so approve. Section 3. These bylaws may be amended at any regular meeting of the Board by majority vote of all members of the Board, provided written notice of the proposed amendment shall have been delivered to all members at least ten days prior to the meeting at which such action is proposed to be taken. Page 5 of 5 Action: Review and possible updates to Library Board of... Packet Page 20 FRIENDS OF THE MUSKEGO PUBLIC LIBRARY BOARD LAWRENCE BUNTING President RUSS JANKOWSKI Treasurer BARB FARMERIE Secretary SANDY SNYDER CAROL JILEK CAROLYN BUNTING NIKKI ACKERMAN SUPPORT THE FRIENDS JOIN THE FRIENDS SHOP THE BOOK SALE ATTEND WINE & BEER EVENT Who Used the Library MeeƟng Rooms in 2017? American Legion Auxiliary 356 ● Log Cabin Quilters ● Muskego Chair Caners Muskego CraŌers ● Muskego Lions Club ● Muskego VFW Post 8171 Senior Card Club ● Washington Club 4H ● AND MORE! IN 2017 THE FRIENDS OF THE MUSKEGO PUBLIC LIBRARY PROVIDED: $6,897 FOR KIDS’ PROGRAMS Family Picturebook Brunch Read Aloud Crowd DIY Toy Lab $900 FOR TEEN PROGRAMS Teen Slime Time Summer Reading Pizza Party Kindness Rocks $4,024 FOR ADULT PROGRAMS An Evening With John Gurda What’s It Worth A Pabst Mansion View 7 Blood drives run by the Red Cross 23 Boy Scout Troops 18 Girl Scout Troops 20 Homeowners’ AssociaƟons 4 Book Clubs THE MUSKEGO PUBLIC LIBRARY WAS PROUD TO WELCOME: Days open in 2017 297 995 Times MeeƟng Rooms were used by the public MUSKEGO PUBLIC LIBRARY BOARD AARON ROBERTSON President GAIL MILES KONKEL Vice President Tina Schaefer Treasurer ALD. NEIL BORGMAN Council RepresentaƟve TONI HEINOWSKI School District RepresentaƟve CAMILLE DARKOW ROBYN KEIL KYLE STUART TERRANCE TOMASZEWSKI S73W16663 JANESVILLE ROAD, MUSKEGO WI 53150 262‐971‐2100 WWW.CITYOFMUSKEGO.ORG/LIBRARY This year the Muskego Public Library implemented the 2017‐2019 Strategic Plan. The core areas of focus are the Facility, Services, and Community/Outreach. The steps we took this year followed the path of the strategic plan and supported our mission of Ideas, InformaƟon, and Community. Facility: We started renovaƟon planning for the Children’s Area. Services: We offered over 600 programs to inform and entertain over 23,000 people. Community: Groups of all types met at the library 995 Ɵmes. Outreach: Over 1,200 people signed up for the summer reading program! Throughout the year the Library engaged in creaƟng ideas, sharing informaƟon, and fostering community. We welcomed over 135,000 visitors to our Library in 2017, and look forward to conƟnuing to live out our mission and advance our strategic plan further in 2018. We look forward to seeing you soon! ‐ BriƩany Larson Director of Muskego Public Library A LETTER FROM THE DIRECTOR MUSKEGO PUBLIC LIBRARY 2017 ANNUAL REPORT Page 1 of 2 Discussion: 2017 Library Annual Report Packet Page 21 SERVICES Offered 4 STEAM / Maker prog Library offered Memory Cafes a geared towards seniors Analyzed the children’s collecƟ Children’s Area BUDGET AT A GLANCE SHOWCASE OF STRATEGIC PLAN GOALS COMPLETED IN 201 BIG MOVES... To clear the space for the Children’s Area remodel we moved: TOTAL OPERATING REVENUE $1,207,179 TOTAL OPERATING EXPENSES $1,114,534 38,691 BOOKS 3,557 DVDS 738 MUSIC CDS 654 AUDIO BOOKS 969 SHELVES FACILITY Replaced eight stuffed chairs in the Magazine Area Updated HVAC controls Installed LED projector, screen, and sound system in MeeƟng Room Worked with an architectural ﬁrm to reimagine a vibrant Children’s Area PROGRAMMING HIGHLIGHTS… Paranormal InvesƟgators of Milwaukee The History of Zoos Gentle Stretch Yoga Design/Dream/Do? Star Wars Tea Party Secret Agent Spy Club ZooZort Teen Pizza Party rams for teens and provided other programming on for the anƟcipated redesign of the COMMUNICATION & OUTREACH Reviewed and updated markeƟng plan The Children’s Librarian visited each elementary school classroom twice over the course of the year Reached out to daycare centers, preschools, and parochial schools in Muskego about Library services = 10,000 visitors 605 programs 23,118 attendees = 1 , 0 0 0 c a r d h o l d e r s 12 , 2 9 4 ca r d h o l d e r s 13,223 reference transactions 9,953 items added 11,914 ebooks downloaded 7,735 audiobooks downloaded 280,192 items checked out = 20,000 items checked out 1,229 summer reading participants SERVICES AND PROGRAMS 135,486 visitors 17 Page 2 of 2 Discussion: 2017 Library Annual Report Packet Page 22