LIBRARY BOARD STRATEGIC PLANNING COMMITTEE Packet - 6/27/2018CITY OF MUSKEGO
LIBRARY BOARD STRATEGIC PLANNING
COMMITTEE AGENDA
06/27/2018
1:00 PM
Library Conference Room, S73 W16663 Janesville
Road
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
APPROVAL OF MINUTES
1 February 7, 2018 Minutes
CHAIRPERSON’S REPORT
NEW BUSINESS
1 2019 - 2023 Capital Discussion
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
NOTICE
PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality
may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at
the above-stated meeting other than the governmental body specifically referred to above in this notice.
Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and
services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100.
Packet Page 1
Unapproved
CITY OF MUSKEGO
LIBRARY BOARD STRATEGIC PLANNING
COMMITTEE MINUTES
February 7, 2018
5:00 PM
Library Conference Room, S73 W16663
JANESVILLE RD
CALL TO ORDER
Trustee Konkel call the meeting to order at 5:00 PM
PLEDGE OF ALLEGIANCE
ROLL CALL
Present were Trustees Konkel, Tomaszewski, Keil, Library Director Larson and Librarian
Saylor
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
APPROVAL OF MINUTES - July 12, 2017
Trustee Tomaszewski made a motion to approve APPROVAL OF MINUTES - July 12,
2017, Trustee Keil seconded.
Motion Passed 3 in favor.
CHAIRPERSON’S REPORT
NEW BUSINESS
2018 Action Plan
Trustee Tomaszewski made a motion to approve 2018 Action Plan, Trustee Keil
seconded.
Motion Passed 3 in favor.
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
Trustee Tomaszewski made a motion to approve ADJOURNMENT, Trustee Keil
seconded.
Motion Passed 3 in favor.
Page 1 of 1
February 7, 2018 Minutes
Packet Page 2
S73W16663 W Janesville Rd Muskego, WI 53150
P 262.971.2100 W cityofmuskego.org/library
IDEAS. INFORMATION. COMMUNITY
2019 Captial Request Review Below are items that remain outstanding from the 2017-2019 Library Strategic Plan. The goal of this list is to use it to help assess if any objectives require capital funds requests for 2019. Items in RED are objectives that have been identified as requiring capital funds to complete. In Fall 2018 the Strategic Planning Committee will meet to formally build the 2019 Action Plan and present it to the Library Board.
Strategic Initiative – Facility -Replace soft chairs in Fiction Area and Media Room (8). Capital funds: $10,000 -Improve wayfinding signage to designate specific Library areas -Replace carpeting throughout Library. Capital funds for 2019: $20,000 -Add an additional self-check station. Note: move to 2020 with RFID -Give the Young Adult area a unique look (color, furnishings). Capital funds: $30,000. Note: this was originally slated for 2020 but due to the financial impact of RFID in 2020 as well as the work impact of multiple staff projects in 2020, I recommend moving the YA area redesign to 2019. a. Create comfortable, functional workspaces for individual and group work in the Young Adult Area -Parking lot sealcoating. Capital funds: $7,000
Strategic Initiative – Services -Implement daily storytimes for a variety of age groups CONTINUE -Provide programming for school-age children with a focus on STEAM concepts CONTINUE -Offer regular adult level movie and documentary screenings CONTINUE
Page 1 of 11
2019 - 2023 Capital Discussion
Packet Page 3
S73W16663 W Janesville Rd Muskego, WI 53150
P 262.971.2100 W cityofmuskego.org/library
IDEAS. INFORMATION. COMMUNITY
-Strengthen programming geared towards seniors (example, Memory Cafes) CONTINUE -Create programming targeted towards patrons in their 20s and 30s -Explore homebound delivery services -Provide annual staff training sessions CONTINUE -Provide access to membership in professional organizations CONTINUE -Provide access to online and off-site training CONTINUE -Provide updated and remove outdated formats in response to changes in technology and user habits CONTINUE -Analyze circulation trends to identify borrowing habits and provide relevant collections CONTINUE
Strategic Initiative – Communication and Outreach -The Library Board and staff review the marketing plan annually for continued viability and update CONTINUE -Continue school visits at public and parochial schools -Promote library services through collaboration with community businesses such as daycare centers, medical providers, and senior living facilities CONTINUE -Collaborate with the school district to create programs for special needs children -Communicate the value and needs of the Library to the Muskego Common Council, other elected officials, and the public through annual reports CONTINUE -Library staff and Library Board Trustees participate in legislative advocacy events CONTINUE -Apply for grants to support additional services and programs CONTINUE -Build Strategic Plan for 2020-2023
Page 2 of 11
2019 - 2023 Capital Discussion
Packet Page 4
S73W16663 W Janesville Rd Muskego, WI 53150
P 262.971.2100 W cityofmuskego.org/library
IDEAS. INFORMATION. COMMUNITY
2020 and Beyond Several large projects that were part of the 2017-2019 Strategic Plan have been pushed out beyond 2019. These are listed here, along with estimated capital requests.
Strategic Initiative – Facility -Reimagine Circulation Service Area 2020. Capital funds: $25,000. -Explore RFID system 2020. Capital funds: $90,000. -Redesign reference desk 2021. Capital funds: $15,000. These are capital projects that have surfaced, that should be built into the 2020-2023 Library Strategic Plan. Since the city requests a five-year revolving capital plan, these are being suggested now as placeholders and will be discussed at depth later during the strategic planning process. 2020: RFID, carpeting, circulation service area redesign 2021: reference desk redesign, carpeting, recover public meeting room chairs 2022: security cameras, replace furniture in Library Board room 2023: Public bathroom redesign
Unknowns TBD by July Library Board Meeting -Waiting for project estimate quotes for YA redesign and Great Room furnishings. -Unsure if we will get “new to us” desks or we may need to add this capital project. -If we don’t do the staff area carpeting in 2018 we will need to roll it over to 2019.
Page 3 of 11
2019 - 2023 Capital Discussion
Packet Page 5
Capital Projects Request Form -
CITY OF MUSKEGO
5-YEAR CAPITAL IMPROVEMENTS PROGRAM
DETAILED PROJECT DESCRIPTION
Project No:
Account No:410.08.90.71.6507
A.PROJECT IDENTIFICATION
1. Project Name:Carpeting/Flooring
2. Department:Library
3. Description:2019: Young Adult Area, Magazine Area, Meeting Rooms
2020: Adult Stacks
2021: Great Room, Media Area, Study Rooms
B.EXPENDITURE SCHEDULE
Subproj.Expend. category TOTAL 2019 2020 2021 2022 2023
Equipment 0
Vehicle Replacement 0
Stormwater 0
Arch/Engineering 0
Land/ROW/Site Prep 0
Construction 0
Testing 0
Other 77,000 22,000 23,000 32,000
TOTAL 77,000 22,000 23,000 32,000 0 0
C.FUNDING SOURCE(S)
Fund Revenue category
100 Gen Fd Op Budget 0
605 Water Working Cap.0
601 Sewer Working Cap.0
401 Trnsfr w/in CPF 0
GO Borrowing 0
Water Borrowing 0
Sewer Borrowing 0
100 Gen Fund Balance 0
Other Fund Fd Bal 0
State Aid 0
210 Landfill Funds 0
202 Park Ded. Funds 0
Forfeiture Funds 0
Stormwater Funds 0
Other Source 0
TOTAL 0 0 0 0 0 0
D.ANNUAL OPERATING IMPACT (if any)
1. Personnel 0
2. Materials 0
3. Total Cost 0
4. Offsetting Rev or Savings 0
5. Net impact 0 0 0 0 0 0
E.DESCRIPTION HISTORY
Original Date:
Revised Date:
Page 4 of 11
2019 - 2023 Capital Discussion
Packet Page 6
Capital Projects Request Form -
CITY OF MUSKEGO
5-YEAR CAPITAL IMPROVEMENTS PROGRAM
DETAILED PROJECT DESCRIPTION
Project No:
Account No:410.08.90.71.6511
A.PROJECT IDENTIFICATION
1. Project Name:Public Furniture
2. Department:Library
3. Description:
2019: 4 soft chairs for Fiction Area, 4 soft chairs for Media Room
2021: Reupholster all public meeting room chairs (188)
2022: Replace furniture in Library Board room.
B.EXPENDITURE SCHEDULE
Subproj.Expend. category TOTAL 2019 2020 2021 2022 2023
Equipment 42,000 10,000 0 16,000 16,000
Vehicle Replacement 0
Stormwater 0
Arch/Engineering 0
Land/ROW/Site Prep 0
Construction 0
Testing 0
Other 0
TOTAL 42,000 10,000 0 16,000 16,000 0
C.FUNDING SOURCE(S)
Fund Revenue category
100 Gen Fd Op Budget 0
605 Water Working Cap.0
601 Sewer Working Cap.0
401 Trnsfr w/in CPF 0
GO Borrowing 0
Water Borrowing 0
Sewer Borrowing 0
100 Gen Fund Balance 0
Other Fund Fd Bal 0
State Aid 0
210 Landfill Funds 0
202 Park Ded. Funds 0
Forfeiture Funds 0
Stormwater Funds 0
Other Source 0
TOTAL 0 0 0 0 0 0
D.ANNUAL OPERATING IMPACT (if any)
1. Personnel 0
2. Materials 0
3. Total Cost 0
4. Offsetting Rev or Savings 0
5. Net impact 0 0 0 0 0 0
E.DESCRIPTION HISTORY
Original Date:
Revised Date:
Page 5 of 11
2019 - 2023 Capital Discussion
Packet Page 7
Capital Projects Request Form -
CITY OF MUSKEGO
5-YEAR CAPITAL IMPROVEMENTS PROGRAM
DETAILED PROJECT DESCRIPTION
Project No:
Account No:410.08.90.71.6504
A.PROJECT IDENTIFICATION
1. Project Name:Library Parking Lot Sealcoating
2. Department:Library
3. Description:The parking lot was last sealcoated in 2010.
B.EXPENDITURE SCHEDULE
Subproj.Expend. category TOTAL 2019 2020 2021 2022 2023
Equipment 7,000 7,000
Vehicle Replacement 0
Stormwater 0
Arch/Engineering 0
Land/ROW/Site Prep 0
Construction 0
Testing 0
Other 0
TOTAL 7,000 7,000 0 0 0 0
C.FUNDING SOURCE(S)
Fund Revenue category
100 Gen Fd Op Budget 0
605 Water Working Cap.0
601 Sewer Working Cap.0
401 Trnsfr w/in CPF 0
GO Borrowing 0
Water Borrowing 0
Sewer Borrowing 0
100 Gen Fund Balance 0
Other Fund Fd Bal 0
State Aid 0
210 Landfill Funds 0
202 Park Ded. Funds 0
Forfeiture Funds 0
Stormwater Funds 0
Other Source 0
TOTAL 0 0 0 0 0 0
D.ANNUAL OPERATING IMPACT (if any)
1. Personnel 0
2. Materials 0
3. Total Cost 0
4. Offsetting Rev or Savings 0
5. Net impact 0 0 0 0 0 0
E.DESCRIPTION HISTORY
Original Date:
Revised Date:
Page 6 of 11
2019 - 2023 Capital Discussion
Packet Page 8
Capital Projects Request Form -
CITY OF MUSKEGO
5-YEAR CAPITAL IMPROVEMENTS PROGRAM
DETAILED PROJECT DESCRIPTION
Project No:
Account No:410.08.90.71.6514
A.PROJECT IDENTIFICATION
1. Project Name:RFID
2. Department:Library
3. Description:Upgrade the Library to a Radio Frequency Identification System.
B.EXPENDITURE SCHEDULE
Subproj.Expend. category TOTAL 2019 2020 2021 2022 2023
Equipment 90,000 90,000
Vehicle Replacement 0
Stormwater 0
Arch/Engineering 0
Land/ROW/Site Prep 0
Construction 0
Testing 0
Other 0
TOTAL 90,000 0 90,000 0 0 0
C.FUNDING SOURCE(S)
Fund Revenue category
100 Gen Fd Op Budget 0
605 Water Working Cap.0
601 Sewer Working Cap.0
401 Trnsfr w/in CPF 0
GO Borrowing 0
Water Borrowing 0
Sewer Borrowing 0
100 Gen Fund Balance 0
Other Fund Fd Bal 0
State Aid 0
210 Landfill Funds 0
202 Park Ded. Funds 0
Forfeiture Funds 0
Stormwater Funds 0
Other Source 0
TOTAL 0 0 0 0 0 0
D.ANNUAL OPERATING IMPACT (if any)
1. Personnel 0
2. Materials 0
3. Total Cost 0
4. Offsetting Rev or Savings 0
5. Net impact 0 0 0 0 0 0
E.DESCRIPTION HISTORY
Original Date:
Revised Date:
Page 7 of 11
2019 - 2023 Capital Discussion
Packet Page 9
Capital Projects Request Form -
CITY OF MUSKEGO
5-YEAR CAPITAL IMPROVEMENTS PROGRAM
DETAILED PROJECT DESCRIPTION
Project No:
Account No:410.08.90.71.6513
A.PROJECT IDENTIFICATION
1. Project Name:Young Adult Area Redesign
2. Department:Library
3. Description:Update the Young Adult Area with functional spaces to accommodate individual and group use.
B.EXPENDITURE SCHEDULE
Subproj.Expend. category TOTAL 2019 2020 2021 2022 2023
Equipment 30,000 30,000 0
Vehicle Replacement 0
Stormwater 0
Arch/Engineering 0
Land/ROW/Site Prep 0
Construction 0
Testing 0
Other 0
TOTAL 30,000 30,000 0 0 0 0
C.FUNDING SOURCE(S)
Fund Revenue category
100 Gen Fd Op Budget 0
605 Water Working Cap.0
601 Sewer Working Cap.0
401 Trnsfr w/in CPF 0
GO Borrowing 0
Water Borrowing 0
Sewer Borrowing 0
100 Gen Fund Balance 0
Other Fund Fd Bal 0
State Aid 0
210 Landfill Funds 0
202 Park Ded. Funds 0
Forfeiture Funds 0
Stormwater Funds 0
Other Source 0
TOTAL 0 0 0 0 0 0
D.ANNUAL OPERATING IMPACT (if any)
1. Personnel 0
2. Materials 0
3. Total Cost 0
4. Offsetting Rev or Savings 0
5. Net impact 0 0 0 0 0 0
E.DESCRIPTION HISTORY
Original Date:
Revised Date:
Page 8 of 11
2019 - 2023 Capital Discussion
Packet Page 10
Capital Projects Request Form -
CITY OF MUSKEGO
5-YEAR CAPITAL IMPROVEMENTS PROGRAM
DETAILED PROJECT DESCRIPTION
Project No:
Account No:410.08.90.71.6515
A.PROJECT IDENTIFICATION
1. Project Name:Service Desks Redesign
2. Department:Library
3. Description:2020: Redesign Circulation Desk Area
2021: Redesign Reference Desk
B.EXPENDITURE SCHEDULE
Subproj.Expend. category TOTAL 2019 2020 2021 2022 2023
Equipment 40,000 25,000 15,000
Vehicle Replacement 0
Stormwater 0
Arch/Engineering 0
Land/ROW/Site Prep 0
Construction 0
Testing 0
Other 0
TOTAL 40,000 0 25,000 15,000 0 0
C.FUNDING SOURCE(S)
Fund Revenue category
100 Gen Fd Op Budget 0
605 Water Working Cap.0
601 Sewer Working Cap.0
401 Trnsfr w/in CPF 0
GO Borrowing 0
Water Borrowing 0
Sewer Borrowing 0
100 Gen Fund Balance 0
Other Fund Fd Bal 0
State Aid 0
210 Landfill Funds 0
202 Park Ded. Funds 0
Forfeiture Funds 0
Stormwater Funds 0
Other Source 0
TOTAL 0 0 0 0 0 0
D.ANNUAL OPERATING IMPACT (if any)
1. Personnel 0
2. Materials 0
3. Total Cost 0
4. Offsetting Rev or Savings 0
5. Net impact 0 0 0 0 0 0
E.DESCRIPTION HISTORY
Original Date:
Revised Date:
Page 9 of 11
2019 - 2023 Capital Discussion
Packet Page 11
Capital Projects Request Form -
CITY OF MUSKEGO
5-YEAR CAPITAL IMPROVEMENTS PROGRAM
DETAILED PROJECT DESCRIPTION
Project No:
Account No:
A.PROJECT IDENTIFICATION
1. Project Name:Security Cameras
2. Department:Library
3. Description:Appx 7 cameras to cover the front doors, meeting room hallway side doors, circulation desk
B.EXPENDITURE SCHEDULE
Subproj.Expend. category TOTAL 2019 2020 2021 2022 2023
Equipment 10,500 10,500
Vehicle Replacement 0
Stormwater 0
Arch/Engineering 0
Land/ROW/Site Prep 0
Construction 0
Testing 0
Other 0
TOTAL 10,500 0 0 0 10,500 0
C.FUNDING SOURCE(S)
Fund Revenue category
100 Gen Fd Op Budget 0
605 Water Working Cap.0
601 Sewer Working Cap.0
401 Trnsfr w/in CPF 0
GO Borrowing 0
Water Borrowing 0
Sewer Borrowing 0
100 Gen Fund Balance 0
Other Fund Fd Bal 0
State Aid 0
210 Landfill Funds 0
202 Park Ded. Funds 0
Forfeiture Funds 0
Stormwater Funds 0
Other Source 0
TOTAL 0 0 0 0 0 0
D.ANNUAL OPERATING IMPACT (if any)
1. Personnel 0
2. Materials 0
3. Total Cost 0
4. Offsetting Rev or Savings 0
5. Net impact 0 0 0 0 0 0
E.DESCRIPTION HISTORY
Original Date:
Revised Date:
Page 10 of 11
2019 - 2023 Capital Discussion
Packet Page 12
Capital Projects Request Form -
CITY OF MUSKEGO
5-YEAR CAPITAL IMPROVEMENTS PROGRAM
DETAILED PROJECT DESCRIPTION
Project No:
Account No:
A.PROJECT IDENTIFICATION
1. Project Name:Public Restroom Renovation
2. Department:Library
3. Description:Renovate the men's, women's and family restroom.
B.EXPENDITURE SCHEDULE
Subproj.Expend. category TOTAL 2019 2020 2021 2022 2023
Equipment 30,000 30,000
Vehicle Replacement 0
Stormwater 0
Arch/Engineering 0
Land/ROW/Site Prep 0
Construction 0
Testing 0
Other 0
TOTAL 30,000 0 0 0 0 30,000
C.FUNDING SOURCE(S)
Fund Revenue category
100 Gen Fd Op Budget 0
605 Water Working Cap.0
601 Sewer Working Cap.0
401 Trnsfr w/in CPF 0
GO Borrowing 0
Water Borrowing 0
Sewer Borrowing 0
100 Gen Fund Balance 0
Other Fund Fd Bal 0
State Aid 0
210 Landfill Funds 0
202 Park Ded. Funds 0
Forfeiture Funds 0
Stormwater Funds 0
Other Source 0
TOTAL 0 0 0 0 0 0
D.ANNUAL OPERATING IMPACT (if any)
1. Personnel 0
2. Materials 0
3. Total Cost 0
4. Offsetting Rev or Savings 0
5. Net impact 0 0 0 0 0 0
E.DESCRIPTION HISTORY
Original Date:
Revised Date:
Page 11 of 11
2019 - 2023 Capital Discussion
Packet Page 13