LIBRARY BOARD Packet - 2/20/2018
CITY OF MUSKEGO
LIBRARY BOARD AGENDA
February 20, 2018
5:00 PM
Library Conference Room, S73 W16663 Janesville
Road
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
CONSENT AGENDA
1. Approval of minutes - January 16, 2018
2. Library Financial Reports
PRESIDENT’S REPORT
Information
DIRECTOR’S REPORT
Information
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
1. Updates from the 2017 Action Plan Summary (Deferred from the January 16th meeting)
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
1. Approve 2017 Library State Annual Report
2. Approve Statement of System of Library Effectiveness (Page 8 of Annual Report)
3. Approve 2018 Action Plan
NOTICE OF CLOSED SESSION
1. Following conclusion of consideration of the above portion of its regularly scheduled
agenda, the Library Board will meet to vote on a motion to convene in Closed Session
for discussion/action relative to:
Overview of the Library Director's Evaluation
and to take such further action as may be necessary and appropriate with respect to such
matters.
A Closed Session for the above purpose is authorized pursuant to the provisions of
19.85(1)(c) Wis. Stats., Considering employment, promotion, compensation or
performance evaluation data of any public employee over which the governing body has
jurisdiction or exercises responsibility.
Upon conclusion of the Closed Session, the Library Board will convene in Open Session
to consider its public agenda, including motions to recommend approval or rejection of
the above-listed deliberations or any of the public agenda items that have not been acted
upon.
OPEN SESSION
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
NOTICE
PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality
may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at
the above-stated meeting other than the governmental body specifically referred to above in this notice.
Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and
services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100.
Unapproved
CITY OF MUSKEGO
LIBRARY BOARD MINUTES
January 16, 2018
5:00 PM
Library Conference Room, S73 W16663
JANESVILLE RD
CALL TO ORDER
President Robertson called the meeting to order at 5:00 PM
PLEDGE OF ALLEGIANCE
ROLL CALL
Present were trustees Robertson, Schaefer, Konkel, Tomaszewski, Stuart, Keil, Darkow,
Heinowski, Ald. Borgman and Library Director Larson.
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
CONSENT AGENDA
Ald. Borgman made a motion to approve the CONSENT AGENDA, Trustee Heinowski
seconded.
Motion Passed 9 in favor.
Approval of minutes - December 19, 2017
Library Financial Reports
PRESIDENT’S REPORT
Information
DIRECTOR’S REPORT
Information
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
Updates from the 2017 Action Plan Summary
Trustee Konkel made a motion to defer Updates from the 2017 Action Plan Summary,
Ald. Borgman seconded.
Motion Passed 9 in favor.
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
Children's Area Redesign: Construction Bids and Furniture Proposal Approval
Ald. Borgman made a motion to approve Children's Area Redesign: Construction
Bids and Furniture Proposal Approval (all in favor), Trustee Darkow seconded.
Trustee Keil opposed first alternate bid option.
Motion Passed 8 in favor 1 opposed.
NOTICE OF CLOSED SESSION
Trustee Schaefer made a motion to approve NOTICE OF CLOSED SESSION, Trustee
Stuart seconded.
Motion Passed 9 in favor.
Following conclusion of consideration of the above portion of its regularly scheduled agenda,
the Library Board will meet to vote on a motion to convene in Closed Session for
discussion/action relative to:
Discussion with Regard to the Library Director's Evaluation
and to take such further action as may be necessary and appropriate with respect to such
matters.
A Closed Session for the above purpose is authorized pursuant to the provisions of 19.85(1)(c)
Wis. Stats., Considering employment, promotion, compensation or performance evaluation
data of any public employee over which the governing body has jurisdiction or exercises
responsibility.
Upon conclusion of the Closed Session, the Library Board will convene in Open Session to
consider its public agenda, including motions to recommend approval or rejection of the above-
listed deliberations or any of the public agenda items that have not been acted upon.
OPEN SESSION
Trustee Schaefer made a motion to approve OPEN SESSION, Trustee Stuart
seconded.
Motion Passed 9 in favor.
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
Ald. Borgman made a motion to approve ADJOURNMENT, Trustee Darkow seconded.
Motion Passed 9 in favor.
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1
Report dates: 1/1/2018-1/31/2018 Feb 14, 2018 01:50PM
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999"
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
BAKER & TAYLOR COMPANY
2033386231 1 Invoice PRINT 12/20/2017 01/09/2018 1,053.05 1217 100.05.71.01.5711
2033406406 1 Invoice PRINT 01/02/2018 01/23/2018 352.33 118 100.05.71.01.5711
2033418660 1 Invoice PRINT 01/05/2018 01/23/2018 1,106.36 118 100.05.71.01.5711
2033428831 1 Invoice PRINT 01/10/2018 01/23/2018 1,336.30 118 100.05.71.01.5711
2033430747 1 Invoice AV 01/11/2018 01/23/2018 345.46 118 100.05.71.02.5711
2033430747 2 Invoice PRINT 01/11/2018 01/23/2018 32.73 118 100.05.71.01.5711
5014810390 1 Invoice PRINT 12/20/2017 01/09/2018 39.43 1217 100.05.71.01.5711
5014825589 1 Invoice PRINT 01/03/2018 01/23/2018 27.81 118 100.05.71.01.5711
5014835684 1 Invoice PRINT 01/10/2018 01/23/2018 118.41 118 100.05.71.01.5711
5014844442 1 Invoice PRINT 01/17/2018 02/13/2018 50.77 218 100.05.71.01.5711
Total BAKER & TAYLOR COMPANY:4,462.65
BAKER & TAYLOR ENTERTAINMENT
B75938130 1 Invoice AV 12/19/2017 01/09/2018 79.88 1217 100.05.71.02.5711
B77824370 1 Invoice AV 01/04/2018 01/23/2018 11.98 118 100.05.71.02.5711
B79148800 1 Invoice AV 01/16/2018 02/13/2018 1,193.93 218 100.05.71.02.5711
B79327320 1 Invoice AV 01/17/2018 02/13/2018 43.87 218 100.05.71.02.5711
B79813640 1 Invoice AV 01/23/2018 02/13/2018 79.17 218 100.05.71.02.5711
T71013600 1 Invoice AV 12/08/2017 01/09/2018 12.04 1217 100.05.71.02.5711
T71494830 1 Invoice AV 12/11/2017 01/09/2018 100.77 1217 100.05.71.02.5711
T74406950 1 Invoice AV 01/16/2018 02/13/2018 12.22 218 100.05.71.02.5711
Total BAKER & TAYLOR ENTERTAINMENT:1,533.86
CDW GOVERNMENT, INC
LDG7955 1 Invoice COMPUTER CHARGES 12/15/2017 01/09/2018 207.12 1217 100.05.71.00.5505
LFN4217 1 Invoice LIBRARY-HANDHELP SCANNER S 12/21/2017 02/13/2018 51.78 1217 100.05.71.00.5505
LFQ6484 1 Invoice RETURN-LIB. SCANNER STANDS-12/21/2017 02/13/2018 51.78-1217 100.05.71.00.5505
Total CDW GOVERNMENT, INC:207.12
COMPLETE OFFICE OF WIS
233239 1 Invoice SUPPLIES 01/16/2018 02/13/2018 119.85 218 100.05.71.00.5701
Total COMPLETE OFFICE OF WIS:119.85
COMPUTYPE, INC
627984 1 Invoice PROCESSING 12/19/2017 01/09/2018 1,041.78 1217 100.05.71.00.5702
Total COMPUTYPE, INC:1,041.78
COVELLI, GENE
CO021318-LIB 1 Invoice PROGRAMMING 01/25/2018 02/13/2018 200.00 218 100.05.71.00.6062
Total COVELLI, GENE:200.00
DEMCO EDUCATIONAL CORP
6277168 1 Invoice LIBRARY EQUIPMENT 12/27/2017 01/09/2018 1,946.00 1217 100.05.71.00.5401
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2
Report dates: 1/1/2018-1/31/2018 Feb 14, 2018 01:50PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
Total DEMCO EDUCATIONAL CORP:1,946.00
EBSCO SUBSCRIPTION SERVICES
P 1552741 1 Invoice PRINT 11/27/2017 01/09/2018 4,985.68 118 100.05.71.01.5711
Total EBSCO SUBSCRIPTION SERVICES:4,985.68
FINDAWAY WORLD,LLC
239114 1 Invoice AV 12/20/2017 01/09/2018 324.95 1217 100.05.71.02.5711
239267 1 Invoice ELECTRONIC MATERIALS 12/21/2017 01/09/2018 2,699.82 1217 100.05.71.03.5711
242170 1 Invoice AV 01/23/2018 02/13/2018 334.94 218 100.05.71.02.5711
Total FINDAWAY WORLD,LLC:3,359.71
FIRST BUSINESS
3469/012318 1 Invoice SUPPLIES 12/28/2017 01/23/2018 12.50 1217 100.05.71.00.5701
3871/012318 1 Invoice PROGRAMMING 12/28/2017 01/23/2018 33.00 1217 100.05.71.00.6062
3871/012318 2 Invoice ELECTRONIC 12/28/2017 01/23/2018 522.56 1217 100.05.71.03.5711
3897/012318 1 Invoice AV 12/28/2017 01/23/2018 355.10 1217 100.05.71.02.5711
3897/012318 2 Invoice ELECTRONIC 12/28/2017 01/23/2018 522.56 1217 100.05.71.03.5711
3905/012318 1 Invoice ELECTRONIC 12/28/2017 01/23/2018 119.76 1217 100.05.71.03.5711
3905/012318 2 Invoice FRIENDS 12/28/2017 01/23/2018 49.14 1217 100.05.71.00.4150
3913/012318 1 Invoice LIBRARY SYSTEM 12/28/2017 01/23/2018 263.34 1217 100.05.71.00.4150
4273/012318 1 Invoice LIBRARY MAINT 12/28/2017 01/23/2018 35.00 1217 100.05.71.00.5415
Total FIRST BUSINESS:1,912.96
INGERSOLL LIGHTING
117394 1 Invoice MAINTENANCE 01/18/2018 02/13/2018 870.00 218 100.05.71.00.5415
Total INGERSOLL LIGHTING:870.00
JAMES IMAGING SYSTEMS INC
795690 1 Invoice LIB. EQUIP.01/05/2018 02/13/2018 1,084.01 218 100.05.71.00.5401
Total JAMES IMAGING SYSTEMS INC:1,084.01
JAMES IMAGING SYSTEMS INC (lease)
348349747 1 Invoice LIBRARY EQUIPMENT 01/10/2018 01/23/2018 631.90 118 100.05.71.00.5401
Total JAMES IMAGING SYSTEMS INC (lease):631.90
JANI-KING INC- MILW REGION
7965.00 3 Invoice CLEANING LIBRARY - JANUARY 01/01/2018 01/09/2018 3,049.00 118 100.05.71.00.5835
MIL02180159 3 Invoice CLEANING - LIBRARY 02/01/2018 02/13/2018 3,049.00 218 100.05.71.00.5835
Total JANI-KING INC- MILW REGION:6,098.00
KUJAWA ENTERPRISES INC.
113964 1 Invoice MAINTENANCE 01/03/2018 01/23/2018 61.00 118 100.05.71.00.5415
Total KUJAWA ENTERPRISES INC.:61.00
MICROMARKETING LLC
701022 1 Invoice AV 12/14/2017 01/09/2018 55.99 1217 100.05.71.02.5711
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3
Report dates: 1/1/2018-1/31/2018 Feb 14, 2018 01:50PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
Total MICROMARKETING LLC:55.99
MIDWEST TAPE
95686808 1 Invoice AV 12/22/2017 01/09/2018 78.72 1217 100.05.71.02.5711
95706405 1 Invoice AV 01/02/2018 01/23/2018 149.06 118 100.05.71.02.5711
95745787 1 Invoice AV 01/16/2018 02/13/2018 41.99 218 100.05.71.02.5711
95762478 1 Invoice AV 01/23/2018 02/13/2018 36.74 218 100.05.71.02.5711
95762480 1 Invoice AV 01/23/2018 02/13/2018 128.07 218 100.05.71.02.5711
Total MIDWEST TAPE:434.58
MILWAUKEE JOURNAL SENTINEL
MJ0092662/01 1 Invoice PRINT 01/11/2018 01/23/2018 137.16 118 100.05.71.01.5711
Total MILWAUKEE JOURNAL SENTINEL:137.16
PAULINE HAASS PUBLIC LIBRARY
10029 1 Invoice REPLACEMENT 01/24/2018 02/13/2018 20.00 218 100.05.71.00.5774
Total PAULINE HAASS PUBLIC LIBRARY:20.00
PENGUIN RANDOM HOUSE LLC
1085961743 1 Invoice AV 01/09/2018 02/13/2018 10.00 218 100.05.71.02.5711
1085983364 1 Invoice AV 01/10/2018 02/13/2018 35.00 218 100.05.71.02.5711
1086075530 1 Invoice AV 01/17/2018 02/13/2018 40.00 218 100.05.71.02.5711
Total PENGUIN RANDOM HOUSE LLC:85.00
SAFEWAY PEST MANAGEMENT INC.
9092/012318 2 Invoice PEST CONTROL - LIBRARY 01/08/2018 01/23/2018 30.00 1217 100.05.71.00.5415
Total SAFEWAY PEST MANAGEMENT INC.:30.00
TIME WARNER CABLE
063003301/012 1 Invoice COMPUTER CHARGES 12/27/2017 01/23/2018 94.57 118 100.05.71.00.5505
Total TIME WARNER CABLE:94.57
U.S. CELLULAR
0227380343 7 Invoice MONTHLY CHARGE- LIBRARY 12/28/2017 01/23/2018 10.00 118 100.05.71.00.5602
Total U.S. CELLULAR:10.00
USA FIRE PROTECTION
USA049577 1 Invoice MAINTENANCE 12/05/2017 01/23/2018 180.00 1217 100.05.71.00.5415
Total USA FIRE PROTECTION:180.00
WAUKESHA COUNTY TREASURER
2018-0000006 1 Invoice ELECTRONIC 01/18/2018 02/13/2018 1,278.00 218 100.05.71.03.5711
2018-0000008 1 Invoice ELECTRONIC 01/18/2018 02/13/2018 2,027.00 218 100.05.71.03.5711
Total WAUKESHA COUNTY TREASURER:3,305.00
WE ENERGIES
5499-564-961/1 Invoice LIBRARY - GAS 12/29/2017 01/23/2018 2,200.91 1217 100.05.71.00.5910
5499-564-961/2 Invoice LIBRARY - ELECTRIC 12/29/2017 01/23/2018 4,218.04 1217 100.05.71.00.5910
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 4
Report dates: 1/1/2018-1/31/2018 Feb 14, 2018 01:50PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
Total WE ENERGIES:6,418.95
WILS
488274 1 Invoice ELECTRONIC 01/25/2018 02/13/2018 3,090.00 218 100.05.71.03.5711
Total WILS:3,090.00
Grand Totals: 42,375.77
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999"
CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1
Period: 01/18 Feb 14, 2018 02:02PM
2018-18 2018-18 2018-18 2018-18 % Actual Over /
Adopted Amended YTD Current Month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.5101 SALARY & WAGES 613,713.00 613,713.00 34,171.79 34,171.79 5.57%579,541.21-
100.05.71.00.5102 OVERTIME 2,000.00 2,000.00 .00 .00 .00 2,000.00-
100.05.71.00.5201 FICA 48,484.00 48,484.00 2,717.92 2,717.92 5.61%45,766.08-
100.05.71.00.5202 PENSION 39,332.00 39,332.00 2,135.56 2,135.56 5.43%37,196.44-
100.05.71.00.5203 HEALTH 91,083.00 91,083.00 2,216.65 2,216.65 2.43%88,866.35-
100.05.71.00.5204 LIFE 1,420.00 1,420.00 103.28 103.28 7.27%1,316.72-
100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00
100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 18,060.00 18,060.00 1,905.00 1,905.00 10.55%16,155.00-
100.05.71.00.5302 MILEAGE 1,200.00 1,200.00 16.90 16.90 1.41%1,183.10-
100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 .00 .00 .00 3,500.00-
100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 .00 .00 .00 1,300.00-
100.05.71.00.5401 LIBRARY EQUIPMENT 20,500.00 20,500.00 1,715.91 631.90 8.37%18,784.09-
100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 36,700.00 36,700.00 1,420.76 61.00 3.87%35,279.24-
100.05.71.00.5505 COMPUTER CHARGES 41,040.00 41,040.00 19,559.14 94.57 47.66%21,480.86-
100.05.71.00.5602 TELEPHONE 300.00 300.00 10.00 10.00 3.33%290.00-
100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 8,000.00 8,000.00 119.85 .00 1.50%7,880.15-
100.05.71.00.5702 PROCESSING SUPPLIES 17,500.00 17,500.00 229.39 .00 1.31%17,270.61-
100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,800.00 3,800.00 .00 .00 .00 3,800.00-
100.05.71.00.5740 LIBRARY GRANT EXPENSE .00 .00 .00 .00 .00 .00
100.05.71.00.5752 LIBRARY FRIENDS EXPENSE .00 .00 .00 .00 .00 .00
100.05.71.00.5774 LIBRARY REPLACEMENT 1,300.00 1,300.00 20.00 .00 1.54%1,280.00-
100.05.71.00.5835 HOUSEKEEPING SERVICES 38,000.00 38,000.00 6,098.00 3,049.00 16.05%31,902.00-
100.05.71.00.5910 GAS & ELECTRIC 75,000.00 75,000.00 6,422.29 .00 8.56%68,577.71-
100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 .00 .00 .00 2,500.00-
100.05.71.00.6062 PROGRAMMING 6,000.00 6,000.00 290.00 .00 4.83%5,710.00-
100.05.71.01.5711 PRINT MATERIALS 115,000.00 115,000.00 9,760.19 8,096.78 8.49%105,239.81-
100.05.71.01.5713 PRINT MATERIALS - ADULT .00 .00 .00 .00 .00 .00
100.05.71.02.5711 AUDIO VISUAL MATERIALS 50,000.00 50,000.00 2,778.99 506.50 5.56%47,221.01-
100.05.71.03.5711 ELECTRONIC MATERIALS 16,000.00 16,000.00 6,395.00 .00 39.97%9,605.00-
100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V..00 .00 .00 .00 .00 .00
100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00
100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00
100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00
100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00
100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00
100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00
100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00
100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00
100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00
Total LIBRARY DEPARTMENT:1,251,732.00 1,251,732.00 98,086.62 55,716.85 7.84%1,153,645.38
CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1
Period: 01/18 Feb 14, 2018 01:55PM
2018-18 2018-18 2018-18 2018-18 % Actual Over /
Adopted Amended YTD Current month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.4140 LIBRARY GRANTS REVENUE .00 .00 .00 .00 .00 .00
100.05.71.00.4150 LIBRARY - SYSTEM, ETC 116,472.00 116,472.00 1,082.48 1,082.48 .93%115,389.52-
100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,300.00 1,300.00 76.08 .00 5.85%1,223.92-
100.05.71.00.4313 LIBRARY FINES 17,000.00 17,000.00 1,015.18 .00 5.97%15,984.82-
100.05.71.00.4314 LIBRARY TAXABLE REVENUE 9,000.00 9,000.00 778.00 .00 8.64%8,222.00-
100.05.71.00.4542 LIBRARY PHONE USE .00 .00 .00 .00 .00 .00
100.05.71.00.4544 ROOM RENTAL 1,000.00 1,000.00 .00 .00 .00 1,000.00-
100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 .00 .00 .00 .00 .00
100.05.71.00.4552 LIBRARY FRIENDS REVENUE .00 .00 .00 .00 .00 .00
Total LIBRARY DEPARTMENT:144,772.00 144,772.00 2,951.74 1,082.48 2.04%141,820.26-
CITY OF MUSKEGO
BALANCE SHEET
JANUARY 31, 2018
LIBRARY EXPANSION TRUST FUND
ASSETS
502.00.00.00.1001 EQUITY IN POOLED CASH ( 32,897.00)
502.00.00.00.1011 CASH IN BANK- LIBRARY-1B 12,845.46
502.00.00.00.1105 LIBRARY INVESTMENTS 43,739.63
TOTAL ASSETS 23,688.09
LIABILITIES AND EQUITY
FUND EQUITY
502.00.00.00.3501 FUND BALANCE-RESERVED 61,692.95
502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 38,004.86)
TOTAL FUND EQUITY 23,688.09
TOTAL LIABILITIES AND EQUITY 23,688.09
CITY OF MUSKEGO
BALANCE SHEET
JANUARY 31, 2018
FEDERATED LIBRARY SYSTEM FUND
ASSETS
503.00.00.00.1001 EQUITY IN POOLED CASH 122,497.90
TOTAL ASSETS 122,497.90
LIABILITIES AND EQUITY
FUND EQUITY
503.00.00.00.3510 FUND BALANCE-RESERVED 14,784.97
503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT 107,712.93
TOTAL FUND EQUITY 122,497.90
TOTAL LIABILITIES AND EQUITY 122,497.90
Director’s Report
February 20th, 2018
1. Adult Services Update (from Elke Saylor, Head of Reference and Samantha Quail, Adult
Services Librarian): With the holidays and the (usually) coldest month of the year behind us,
February programming is in full swing. Our wonderful AARP TaxAide representatives are back
preparing free tax returns for 25 individuals/couples each Tuesday through April 10th. We are
already fully booked through March 20th.
The Libraries Transform campaign is off to a great start at all 28 Bridges libraries. You may have
seen billboards along I94, heard the interview on WUWM’s Lake Effect or seen the segment on
Channel 12 – we are making quite a splash. Even the American Library Association has featured
our efforts! Our Libraries Transform programs are coming up on Saturday February 24th. We are
offering two programs on that day hosted by Wisconsin author Kathleen Ernst. She is doing one
presentation at 11am for kids about the American Girl books she has written, followed at 2pm
by a presentation about her Old World Wisconsin mystery series for adult readers. Remember: if
you attend any of the featured programs at three different libraries, you can enter a drawing for
Amazon gift cards.
This month we are also kicking off our film series for adults and are eager to see what kind of
turnout we will get. After a brief break, Sam is restarting the Sit and Swipe tablet classes for
seniors. She has found a volunteer who is taking over half of the classes which is wonderful.
A curator from Old World Wisconsin will talk about some of their historic collections on 2/20,
and Waukesha County is providing Narcan training to registered participants on Tuesday 2/27.
2. Children’s Update (from Abby Bussen, Children’s Librarian): January was an eventful month for
the Children’s Department. After a very brief winter holiday break, we began our usual
storytime routine in our new spring location, Meeting Room 4. Staff and storytime families
spent the first few weeks adapting to this new space and all are very happy it is so near the
restrooms! After-school programming included Cook! Book!, where participants would prepare
and cook a simple food item and listen to Ms. Abby read a new part of Fortunately, the Milk by
Neil Gaiman each night. The recipes were delicious and the book is hilarious! Perhaps most
exciting for the children’s area was the emptying of the children’s area in anticipation of the
construction. We look forward to watching that project develop as we make ourselves
temporarily comfortable in our new spaces, both the shelving space for our books and our
programming space.
3. Young Adult Update (from Amanda Hyland, Young Adult & Marketing Librarian): In January,
the Young Adult Librarian attended two continuing education programs: Libraries Rock! How to
be a Rock Star and the 2018 MCFLS Mock Elections. Teen programs for February include a
Fortune Cookie Trivia Contest, where teens must answer a trivia question at the Reference Desk
to win a piece of candy, and Level Up Gaming at the Library. Also in February, the Young Adult
Librarian will survey the teens at middle schools and high schools to learn what they know about
the library and the services it offers. For marketing, we will be taking photographs at different
stages of the Children’s Renovation and posting them on Facebook to keep the patrons
informed (and excited) about our progress!
4. Children’s Area Update: All of the insurance documents related to the liability coverage have
been obtained. The renovation area has been tarped off and work has begun! The staff parking
area is now for construction use only (construction parking, dumpster location, etc) for work
and safety needs. Staff will park along the fence in the patron lot in the interim. The Woman’s
Club has generously agreed to donate funds towards story time room and furniture items. Abby
put a lot of hard work into her request! I will be meeting with the full Lion’s Club in two weeks
to discuss the possibility of a requesting donation funds for a smart board.
5. Other Updates:
a. The Personnel Committee gave the Library Director 100 Day Evaluation on January 31st.
b. Brittany and Elke met with the Strategic Planning Committee on February 7th to draft the
2018 Action Plan.
c. Two roof leaks occurred on Monday, February 12th after a thaw in aisle 19 and in the
children’s area. We are investigating solutions.
d. Interviews have concluded for the Administrative Services Assistant position.
e. Brittany completed the Library State Annual Report .
f. Once it is clear on an exact end date for the project, I will need to propose a library
closure (2-3 days) to the Board for both an in service day and to move the collection and
furniture into the space.
6. Employee Anniversaries in February: Jane Matusinec (Children’s Assistant), Amanda Hyland
(Teen Librarian), and Laurie Krueger (Library Aide)
JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC Through Jan
Checkouts
2017 23,280 22,488 25,479 22,564 21,917 28,959 29,044 25,946 20,266 22,451 20,987 16,966 219,943
2018 23,110 23,110
% Change -0.7%
eBook Checkouts
2017 1,654 1,453 1,774 1,700 1,568 1,683 1,717 1,729 1,654 1,669 1,507 1,592 14,932
2018 1,889 1,889
% Change 14.2%
Self-Service Transaction Percentage of Total Circ (Self-check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts)
2017 56.4%56.5%57.3%59.4%57.7%51.7%59.1%55.7%60.0%59.1%58.6%66.8%57.1%
2018 56.9%
Library Visits
2017 10,901 11,146 13,100 10,339 10,600 14,598 13,934 12,585 9,812 10,788 9,897 7,786 107,015
2018 9,996 9,996
% Change -8.3%
Reference Transactions
2017 1,224 1,237 1,425 1,080 1,133 992 1,077 1,206 874 1,064 979 932 10,248
2018 1,350 1,350
% Change 10.3%
Meeting Room Use
2017 88 96 99 76 88 69 76 84 79 87 85 68 755
2018 75 75
% Change -14.8%
Monthly Statistics for Muskego Public Library 2018
S73W16663 Janesville Road, Muskego WI 53150
www.cityofmuskego.org
Facility - Action Items
GOALS AND ACTION ITEMS
Update the Library facility to increase patron comfort and funcƟonality, encouraging
increased usage of all Library areas, both inside and outside the perimeter of our building.
Replace carpeƟng in the Children’s Area
Explore outside funding opportuniƟes for exterior benches
Replace furniture in Great Room with new seaƟng, tables, and lamps
Make physical and technological improvements to enhance growth potenƟal for new and
exisƟng services and programs, increasing usage and aƩendance, as well as improving the
patron experience.
Install wall‐mounted smart television with speaker in MeeƟng Room 3
Install wall‐mounted smart television in MeeƟng Rooms 1 and 2
Work to find the best soluƟon for providing coffee to patrons
Separate the copy funcƟon from the print funcƟon to improve patron
transacƟons
InvesƟgate purchase of outdoor projecƟon screen for outdoor movies
GOALS AND ACTION ITEMS
Place a strong focus on programs and resources for children, especially related to early
literacy, while concurrently expanding interacƟve learning opportuniƟes through technology.
Explore funding opƟons for equipping the storyƟme room with a Smartboard
Develop early literacy kits for checkout
Develop maker kits for checkout
Formulate a plan for early literacy educaƟon for parents
ConƟnue STEAM based programming for school‐age children in new maker
space area
Plan and execute the “500 Books Before 15” program
Explore designing a new type of story Ɵme to expand offerings
Provide story Ɵme programming to external groups such as daycare centers,
preschools, and parochial schools
Services - Action Items
Update the Children’s and Young Adult areas to create more inviƟng and disƟnct spaces for
youth and families, while increasing interacƟve programming and learning opportuniƟes.
Equip the Children’s Area with child‐friendly, age‐appropriate furniture
Equip the Children’s Area with child‐appropriate workspaces
Create an Early Literacy Center (space, furniture, interacƟve equipment)
Install a noise barrier between the Adult and Children’s Areas
Explore creaƟng a parenƟng collecƟon
Plan and create capital budget esƟmate for Young Adult Area update
Update staff work areas and service desks to improve ergonomics and efficiency while
facilitaƟng streamlined patron and staff interacƟons.
Plan and execute remodel of staff area (paint, carpet, installaƟon of city
hall cubicle furniture)
InvesƟgate staff impact of RFID conversion and design a work plan
Provide engaging services and programming to aƩract young adults. Enhance Library potenƟal
as a study and collaboraƟve learning center for teens.
Develop a markeƟng iniƟaƟve to grow and expand the role of the Teen
Advisory Board
With improved presentaƟon equipment in meeƟng room 4, the Library will
offer regular gaming acƟviƟes for teens
Experiment with a craŌ/service project for teens to assess viability
Experiment with a team based escape room event for teens and possibly
offering one for grade school children
Develop innovaƟve and appealing programming plus enhance exisƟng services for a wide range
of adults.
The Library will conƟnue to offer Memory Cafes and will explore other opƟons
to provide programming geared towards seniors
Implement regular movie maƟnees for adults
Explore creaƟng a lecture series
Explore an off‐site book discussion opportunity at a local company
Create Caregiver Kits to add to the collecƟon
Develop all staff by providing access to high‐quality professional development and conƟnuing
educaƟon opportuniƟes.
ConƟnue to provide staff training sessions
Provide access to membership in professional organizaƟons
Provide access to online and off‐site training
Engage well‐trained staff to grow and maintain a balanced and relevant collecƟon in a variety
of formats, print and otherwise. An ever‐evolving collecƟon serves to educate, enrich, and
entertain patrons of all ages. We consistently explore innovaƟve materials to meet the need of
the public.
ConƟnue to provide updated and remove outdated formats
GOALS AND ACTION ITEMS
Increase awareness and communicaƟon regarding Library resources, services, programs, and
opportuniƟes.
Plan and market a welcome back program for the redesigned Children’s Area
Plan a passive program to introduce families to the redesigned Children’s Area
Add unique Muskego Public Library historical newspaper holdings to State
Historical Society
Market new kits (Early Literacy Kits, Maker Kits, Caregiver Kits) to appropriate
audience groups
The Library will parƟcipate in community events like Jammin on Janesville
to promote services
Collaborate and build partnerships with schools, non‐profits, businesses, organizaƟons, and
community groups to expand service capaciƟes and increase engagement with the Library.
The Children’s Librarian will visit each elementary school classroom twice
over the course of the year
The YA librarian will explore collaboraƟon opportuniƟes with the middle
school and high school
The YA librarian will design, distribute, and evaluate a teen survey regarding
library services
Run focus groups on the senior residence communiƟes to assess and enhance
library services
Increase library advocacy and secure funding resources to maintain desired service levels.
Increase the library’s presence at Library LegislaƟve Day in Madison
Apply for at least one grant each for Adult, Young Adult and Children’s
services to support addiƟonal services and programs
InvesƟgate local organizaƟons for Children’s Area RenovaƟon donaƟons
Work with the Friends on creaƟng an appropriate planned giving
opportunity
Communication and Outreach
- Action Items