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COMMITTEE OF THE WHOLE Packet - 2/13/2018 CITY OF MUSKEGO COMMITTEE OF THE WHOLE AGENDA February 13, 2018 6:00 PM City Hall, W182 S8200 Racine Avenue CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE APPROVAL OF AGENDA APPROVAL OF MINUTES - January 23, 2018 NEW BUSINESS 1. Road Bonds for Little Muskego Lake Private Dredging Projects 2. Little Muskego Lake Drawdown Update 3. Discuss Little Muskego Lake District Request - Launch Fees 4. Discuss Rental of City Facility Storage Areas COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Possible reconvening of the Committee of the Whole immediately following Common Council Meeting of the same date to continue work on agenda items NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE-STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE-STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, MUSKEGO CITY HALL, (262) 679-4100. Unapproved CITY OF MUSKEGO COMMITTEE OF THE WHOLE MINUTES January 23, 2018 6:30 PM City Hall, W182 S8200 Racine Avenue CALL TO ORDER Mayor Chiaverotti called the meeting to order at 6:54 p.m. ROLL CALL Present: Aldermen Wolfe, Hammel, Borgman, Kapusta, Kubacki and Madden. Also present: City Attorney Warchol, Police Chief Rens, Public Works and Development Director Kroeger, Recreation Manager Dunn and Deputy Clerk Blenski. Absent: Alderman Engelhardt. STATEMENT OF PUBLIC NOTICE The Deputy Clerk stated that the meeting was noticed in accordance with the open meeting law. APPROVAL OF MINUTES – December 12, 2018 Alderman Madden made a motion to approve. Alderman Wolfe seconded; motion carried. NEW BUSINESS Review Special Events Planning Guide and Permit Application Mayor Chiaverotti distributed documentation for review. She would like the City to consider implementing a permit process for special events and neighborhood activities. Police Chief Rens, Public Works and Development Director Kroeger and Recreation Manager Dunn were present to provide the rationale for doing so. The Mayor noted that this is still a work in progress; the City Attorney needs to review the documents and the application process. It is anticipated that the Planning Guide will be beneficial to those organizing an event. She also stated that it is important that the City be consistent with all organizations and individuals who are planning an event or neighborhood activity. Chief Rens:  There are more and more events taking place in the City that require police presence. This is becoming a burden on City resources.  Many communities are charging for the police to be present at special events.  If the City continues not to have some type of charge for special events, more and more groups will want to hold an event in Muskego.  City Departments need to know about special events in advance so adequate planning can take place. Committee of the Whole January 23, 2018 2 Director Kroeger:  The application and permit process will provide contact information. If there is an issue, the City needs to know who to contact. When an event takes place on City property, there has to be accountability.  Coordination and planning are also important. The City needs to know where and when an event will take place to determine that it will not interfere with any ongoing projects or maintenance work.  Signage must also be addressed. Numerous signs are being located that do not conform to the City’s Code.  Other communities already have a similar process in place or are considering doing so. Manager Dunn:  More and more events are being held in the community.  The fees will not deter events from being held in Muskego.  Events are being held with no communication or contact with anyone at the City.  This will protect the City as well as those planning and attending an event. COW Members: Ald. Wolfe – Expressed appreciation for all the work that was done. He is not against, but questioned if the fees are just another tax. Ald. Hammel – Supports, but does not want to see existing community events discontinued as a result of the fees. Ald. Kubacki and Madden – Support. Ald. Borgman – Police presence at events is a community service. Conclusion: The consensus was unanimous to continue to finalize the process. Mayor Chiaverotti stated that an Ordinance will have to be adopted in the future. She thanked the staff that did the research and were involved in creating the Planning Guide and Permit Applications. ADJOURNMENT Alderman Wolfe made a motion to adjourn at 7:18 p.m. Alderman Kubacki seconded; motion carried. Minutes taken and transcribed by Jill Blenski, Deputy Clerk.