The URL can be used to link to this page

Library Board Strategic Packet - 2/7/2018 CITY OF MUSKEGO LIBRARY BOARD STRATEGIC PLANNING COMMITTEE AGENDA February 7, 2018 5:00 PM Library Conference Room, S73 W16663 Janesville Road CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT APPROVAL OF MINUTES - July 12, 2017 CHAIRPERSON’S REPORT NEW BUSINESS 2018 Action Plan COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT NOTICE PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100. Unapproved CITY OF MUSKEGO LIBRARY BOARD STRATEGIC PLANNING COMMITTEE MINUTES July 12, 2017 10:00 AM Library Conference Room, S73 W16663 JANESVILLE RD CALL TO ORDER Chairperson Konkel called the meeting to order at 10:25 am. PLEDGE OF ALLEGIANCE ROLL CALL Present were Trustees Konkel, Tomaszewski, and Interim Director Saylor. Trustee Keil was excused. STATEMENT OF PUBLIC NOTICE Interim Director Saylor stated that the meeting was noticed in accordance with the open meeting law. PUBLIC COMMENT City Residents and Taxpayers Only – Speakers will be limited to making comments related to all agenda items excluding closed session items relating to employment and labor issues. Comments will be limited to three minutes per speaker per agenda item. There will be no discussion by/with the Library Board Strategic Planning Committee during Public Comment. APPROVAL OF MINUTES from November 2, 2016 Trustee Tomaszewski made a motion to APPROVE THE MINUTES from November 2, 2016, Trustee Konkel seconded. Motion Passed 2 in favor. CHAIRPERSON’S REPORT NEW BUSINESS Capital Budget Recommendations No action taken. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Trustee Tomaszewski made a motion to ADJOURN at 11:20 am, Trustee Konkel seconded. Motion Passed 2 in favor. S73W16663 Janesville Road, Muskego WI 53150 www.cityofmuskego.org Facility - Action Items GOALS AND ACTION ITEMS Update the Library facility to increase patron comfort and funcƟonality, encouraging increased usage of all Library areas, both inside and outside the perimeter of our building. Replace carpeƟng in the Children’s Area Explore outside funding opportuniƟes for exterior benches Replace furniture in Great Room with new seaƟng, tables, and lamps Make physical and technological improvements to enhance growth potenƟal for new and exisƟng services and programs, increasing usage and aƩendance, as well as improving the patron experience. Install wall‐mounted smart television with speaker in MeeƟng Room 3 Install wall‐mounted smart television in MeeƟng Rooms 1 and 2 Work to ﬁnd the best soluƟon for providing coffee to patrons Separate the copy funcƟon from the print funcƟon to improve patron transacƟons InvesƟgate purchase of outdoor projecƟon screen for outdoor movies GOALS AND ACTION ITEMS Place a strong focus on programs and resources for children, especially related to early literacy, while concurrently expanding interacƟve learning opportuniƟes through technology. Explore funding opƟons for equipping the storyƟme room with a Smartboard Develop early literacy kits for checkout Develop maker kits for checkout Formulate a plan for early literacy educaƟon for parents ConƟnue STEAM based programming for school‐age children in new maker space area Plan and execute the “500 Books Before 15” program Explore designing a new type of story Ɵme to expand offerings Provide story Ɵme programming to external groups such as daycare centers, preschools, and parochial schools Services - Action Items Update the Children’s and Young Adult areas to create more inviƟng and disƟnct spaces for youth and families, while increasing interacƟve programming and learning opportuniƟes. Equip the Children’s Area with child‐friendly, age‐appropriate furniture Equip the Children’s Area with child‐appropriate workspaces Create an Early Literacy Center (space, furniture, interacƟve equipment) Install a noise barrier between the Adult and Children’s Areas Explore creaƟng a parenƟng collecƟon Plan and create capital budget esƟmate for Young Adult Area update Update staff work areas and service desks to improve ergonomics and efficiency while facilitaƟng streamlined patron and staff interacƟons. Plan and execute remodel of staff area (paint, carpet, installaƟon of city hall cubicle furniture) InvesƟgate staff impact of RFID conversion and design a work plan Provide engaging services and programming to aƩract young adults. Enhance Library potenƟal as a study and collaboraƟve learning center for teens. Develop a markeƟng iniƟaƟve to grow and expand the role of the Teen Advisory Board With improved presentaƟon equipment in meeƟng room 4, the Library will offer regular gaming acƟviƟes for teens Experiment with a craŌ/service project for teens to assess visibility Experiment with a team based escape room event for teens and possibly offering one for grade school children Develop innovaƟve and appealing programming plus enhance exisƟng services for a wide range of adults. The Library will conƟnue to offer Memory Cafes and will explore other opƟons to provide programming geared towards seniors Implement regular movie maƟnees for adults Explore creaƟng a lecture series Explore an off‐site book discussion opportunity at a local company Create Caregiver Kits to add to the collecƟon Develop all staff by providing access to high‐quality professional development and conƟnuing educaƟon opportuniƟes. ConƟnue to provide staff training sessions Provide access to membership in professional organizaƟons Provide access to online and off‐site training Engage well‐trained staff to grow and maintain a balanced and relevant collecƟon in a variety of formats, print and otherwise. An ever‐evolving collecƟon serves to educate, enrich, and entertain patrons of all ages. We consistently explore innovaƟve materials to meet the need of the public. ConƟnue to provide updated and remove outdated formats GOALS AND ACTION ITEMS Increase awareness and communicaƟon regarding Library resources, services, programs, and opportuniƟes. Plan and market a welcome back program for the redesigned Children’s Area Plan a passive program to introduce families to the redesigned Children’s Area Add unique Muskego Public Library historical newspaper holdings to State Historical Society Market new kits (Early Literacy Kits, Maker Kits, Caregiver Kits) to appropriate audience groups The Library will parƟcipate in community events like Jammin on Janesville to promote services Collaborate and build partnerships with schools, non‐proﬁts, businesses, organizaƟons, and community groups to expand service capaciƟes and increase engagement with the Library. The Children’s Librarian will visit each elementary school classroom twice over the course of the year The YA librarian will explore collaboraƟon opportuniƟes with the middle school and high school The YA librarian will design, distribute, and evaluate a teen survey regarding library services Run focus groups on the senior residence communiƟes to assess and enhance library services Increase library advocacy and secure funding resources to maintain desired service levels. Increase the library’s presence at Library LegislaƟve Day in Madison Apply for at least one grant each for Adult, Young Adult and Children’s services to support addiƟonal services and programs InvesƟgate local organizaƟons for Children’s Area RenovaƟon donaƟons Work with the Friends on creaƟng an appropriate planned giving opportunity Communication and Outreach - Action Items