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LIBRARY BOARD Packet - 12/19/2017
*Amended CITY OF MUSKEGO LIBRARY BOARD AGENDA December 19, 2017 5:00 PM Library Conference Room, S73 W16663 Janesville Road CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA 1. Approval of minutes from November 21st, 2017 2. Library Financial Reports from November 2017 PRESIDENT’S REPORT Information DIRECTOR’S REPORT Information UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: 1. 2017 Action Plan Annual Summary 2. Review Trustee Essentials Chapter 6: Evaluating the Library Director 3. Library Director Goals 2018 4. Furniture Proposal Update for Children's Area Renovation 5. *Bay Lane Mutual Aid Agreement COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT NOTICE PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100. 12/14/2017 sireapps.cityofmuskego.org/Meetings/cache/6/ldipzw4av1xk0jy2dgncfsag/80012142017020720524.htm http://sireapps.cityofmuskego.org/Meetings/cache/6/ldipzw4av1xk0jy2dgncfsag/80012142017020720524.htm 1/2 Unapproved CITY OF MUSKEGO LIBRARY BOARD MINUTES November 21, 2017 5:00 PM Library Conference Room, S73 W16663 JANESVILLE RD CALL TO ORDER President Robertson called the meeting to order at 5:03 PM PLEDGE OF ALLEGIANCE ROLL CALL Present were trustees Robertson, Schaefer, Konkel, Stuart, Darkow, Heinowski, Keil, Ald. Borgman and Library Director Larson. Trustee Tomaszewski was excused. STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA Approval of Minutes from October 17, 2017 Trustee Darkow made a motion to approve the minutes from October 17, 2017, Ald. Borgman seconded. Motion Passed 8 in favor. Library Financial Reports from October, 2017 Trustee Konkel made a motion to place on file the Library Financial Reports from October, 2017, Trustee Darkow seconded. Motion Passed 8 in favor. PRESIDENT’S REPORT Information DIRECTOR’S REPORT Information UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: Drawings and specifications for Children's Area Renovation Review Trustee Essentials Chapter 17: Membership in the Library System 2018 Annual Addendum to the Bridges Library System Member Library & CAFE Agreement 12/14/2017 sireapps.cityofmuskego.org/Meetings/cache/6/ldipzw4av1xk0jy2dgncfsag/80012142017020720524.htm http://sireapps.cityofmuskego.org/Meetings/cache/6/ldipzw4av1xk0jy2dgncfsag/80012142017020720524.htm 2/2 Ald. Borgman made a motion to approve the 2018 Annual Addendum to the Bridges Library System Member Library & CAFE Agreement, Trustee Schaefer seconded. Motion Passed 8 in favor. Review Annual Library Board Timeline COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Ald. Borgman made a motion to approve ADJOURNMENT, Trustee Darkow seconded. Motion Passed 8 in favor. CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1 Period: 11/17 Dec 12, 2017 02:52PM 2017-17 2017-17 2017-17 2017-17 % Actual Over / Adopted Amended YTD Current Month To (Under) Account Number Account Title Budget Budget Actual Actual Budget Budget GENERAL FUND CULTURE, REC AND EDUCATION 100.05.71.00.5101 SALARY & WAGES 586,070.00 586,070.00 494,256.74 40,324.67 84.33% 91,813.26- 100.05.71.00.5102 OVERTIME 2,000.00 2,000.00 .00 .00 .00 2,000.00- 100.05.71.00.5201 FICA 46,603.00 46,603.00 38,471.98 3,225.44 82.55% 8,131.02- 100.05.71.00.5202 PENSION 38,119.00 38,119.00 31,411.61 2,539.47 82.40% 6,707.39- 100.05.71.00.5203 HEALTH 71,580.00 71,580.00 54,343.59 2,216.65 75.92% 17,236.41- 100.05.71.00.5204 LIFE 1,282.00 1,282.00 1,184.14 97.66 92.37% 97.86- 100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00 100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 21,120.00 21,120.00 18,485.00 1,905.00 87.52% 2,635.00- 100.05.71.00.5302 MILEAGE 1,200.00 1,200.00 1,246.02 85.61 103.84% 46.02 100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 1,416.02 575.00 40.46% 2,083.98- 100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 1,130.00 .00 86.92% 170.00- 100.05.71.00.5401 LIBRARY EQUIPMENT 19,000.00 19,000.00 14,819.34 .00 78.00% 4,180.66- 100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 36,000.00 36,000.00 34,662.69 11,496.62 96.29% 1,337.31- 100.05.71.00.5505 COMPUTER CHARGES 33,390.00 33,390.00 25,406.59 94.57 76.09% 7,983.41- 100.05.71.00.5602 TELEPHONE 300.00 300.00 200.00 25.00 66.67% 100.00- 100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 9,800.00 9,800.00 5,756.92 153.16 58.74% 4,043.08- 100.05.71.00.5702 PROCESSING SUPPLIES 16,400.00 16,400.00 14,477.72 1,244.97 88.28% 1,922.28- 100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,500.00 3,500.00 2,818.60 .00 80.53% 681.40- 100.05.71.00.5740 LIBRARY GRANT EXPENSE 1,592.00 1,592.00 2,193.18 1,593.18 137.76% 601.18 100.05.71.00.5752 LIBRARY FRIENDS EXPENSE 5,000.00 5,000.00 6,320.52 487.99 126.41% 1,320.52 100.05.71.00.5774 LIBRARY REPLACEMENT 1,300.00 1,300.00 256.76 .00 19.75% 1,043.24- 100.05.71.00.5835 HOUSEKEEPING SERVICES 38,500.00 38,500.00 33,539.00 3,049.00 87.11% 4,961.00- 100.05.71.00.5910 GAS & ELECTRIC 80,000.00 80,000.00 58,614.99 6,255.66 73.27% 21,385.01- 100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 1,702.68 .00 68.11% 797.32- 100.05.71.00.6062 PROGRAMMING 5,000.00 5,000.00 5,701.05 48.59 114.02% 701.05 100.05.71.01.5711 PRINT MATERIALS 115,000.00 115,000.00 95,514.05 14,202.97 83.06% 19,485.95- 100.05.71.01.5713 PRINT MATERIALS - ADULT .00 .00 .00 .00 .00 .00 100.05.71.02.5711 AUDIO VISUAL MATERIALS 50,000.00 50,000.00 42,465.22 4,072.29 84.93% 7,534.78- 100.05.71.03.5711 ELECTRONIC MATERIALS 16,000.00 16,000.00 12,167.15 200.25 76.04% 3,832.85- 100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V. .00 .00 .00 .00 .00 .00 100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00 100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00 100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00 100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00 100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00 100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00 100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00 100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00 100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00 Total LIBRARY DEPARTMENT: 1,206,056.00 1,206,056.00 998,561.56 93,893.75 82.80% 207,494.44- CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1 Report dates: 11/1/2017-11/30/2017 Dec 12, 2017 04:30PM Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report].Description = {<>} "1099 adjustment" Invoice Detail.Type = {>} "adjustments" Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999" Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number BAKER & TAYLOR COMPANY 0003027924 1 Invoice PRINT 10/27/2017 11/14/2017 32.29- 1117 100.05.71.01.5711 0003027925 1 Invoice PRINT 10/27/2017 11/14/2017 9.85- 1117 100.05.71.01.5711 0003031379 1 Invoice PRINT 11/08/2017 12/12/2017 44.91- 1217 100.05.71.01.5711 2033245958 1 Invoice PRINT 10/19/2017 11/14/2017 1,990.62 1117 100.05.71.01.5711 2033256917 1 Invoice PRINT 10/25/2017 11/14/2017 1,230.35 1117 100.05.71.01.5711 2033259696 1 Invoice PRINT 10/26/2017 11/14/2017 626.60 1117 100.05.71.01.5711 2033269955 1 Invoice PRINT 11/01/2017 11/14/2017 854.91 1117 100.05.71.01.5711 2033276394 1 Invoice PRINT MATERIALS 11/03/2017 11/14/2017 1,162.77 1117 100.05.71.01.5711 2033279717 1 Invoice PRINT MATERIALS 11/03/2017 11/14/2017 676.73 1117 100.05.71.01.5711 2033282073 1 Invoice PRINT MATERIALS 11/04/2017 11/14/2017 966.15 1117 100.05.71.01.5711 2033298320 1 Invoice PRINT 11/12/2017 12/12/2017 501.23 1217 100.05.71.01.5711 2033312903 1 Invoice PRINT 11/19/2017 12/12/2017 579.93 1217 100.05.71.01.5711 5014743979 1 Invoice PRINT 10/25/2017 11/14/2017 75.56 1117 100.05.71.01.5711 5014752503 1 Invoice PRINT 11/01/2017 11/14/2017 98.69 1117 100.05.71.01.5711 5014759787 1 Invoice PRINT 11/08/2017 12/12/2017 78.68 1217 100.05.71.01.5711 5014768474 1 Invoice PRINT 11/15/2017 12/12/2017 219.46 1217 100.05.71.01.5711 Total BAKER & TAYLOR COMPANY:8,974.63 BAKER & TAYLOR ENTERTAINMENT B64695200 1 Invoice AV 10/24/2017 11/14/2017 17.99 1117 100.05.71.02.5711 B64865330 1 Invoice AV 10/25/2017 11/14/2017 851.39 1117 100.05.71.02.5711 B64921650 1 Invoice AV 10/26/2017 11/14/2017 21.59 1117 100.05.71.02.5711 B65329730 1 Invoice AV 10/31/2017 11/14/2017 33.11 1117 100.05.71.02.5711 B65329731 1 Invoice AV 10/31/2017 11/14/2017 43.12 1117 100.05.71.02.5711 B65329732 1 Invoice AV 10/31/2017 11/14/2017 43.18 1117 100.05.71.02.5711 B65633780 1 Invoice AUDIO VISUAL MATERIALS 11/03/2017 11/14/2017 16.55 1117 100.05.71.02.5711 B66043470 1 Invoice AV 11/07/2017 11/28/2017 21.59 1117 100.05.71.02.5711 B66142430 1 Invoice AV 11/07/2017 12/12/2017 134.70 1217 100.05.71.02.5711 B67086200 1 Invoice AV 11/14/2017 12/12/2017 21.56 1217 100.05.71.02.5711 B67086201 1 Invoice AV 11/14/2017 12/12/2017 53.97 1217 100.05.71.02.5711 B67291750 1 Invoice AV 11/15/2017 12/12/2017 318.29 1217 100.05.71.02.5711 B67296730 1 Invoice AV 11/15/2017 12/12/2017 501.56 1217 100.05.71.02.5711 B67389010 1 Invoice AV 11/16/2017 12/12/2017 10.75 1217 100.05.71.02.5711 B68066490 1 Invoice AV 11/21/2017 12/12/2017 39.58 1217 100.05.71.02.5711 B68118200 1 Invoice AV 11/21/2017 12/12/2017 21.56 1217 100.05.71.02.5711 T66907610 1 Invoice AV 11/03/2017 12/12/2017 13.67 1217 100.05.71.02.5711 T67169550 1 Invoice AV 11/07/2017 12/12/2017 10.79 1217 100.05.71.02.5711 Total BAKER & TAYLOR ENTERTAINMENT:2,174.95 BATTERIES PLUS LLC P482 1 Invoice MAINTENANCE OF BLDG AND GR 08/29/2017 11/14/2017 115.36 1117 100.05.71.00.5415 Total BATTERIES PLUS LLC:115.36 DEMCO EDUCATIONAL CORP 6238035 1 Invoice PROCESSING 10/23/2017 11/14/2017 200.29 1117 100.05.71.00.5702 6241748 1 Invoice PROCESSING 10/26/2017 11/14/2017 120.16 1117 100.05.71.00.5702 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2 Report dates: 11/1/2017-11/30/2017 Dec 12, 2017 04:30PM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number 6243530 1 Invoice PROCESSING 10/30/2017 11/14/2017 241.01 1117 100.05.71.00.5702 6248354 1 Invoice PROCESSING 11/03/2017 11/28/2017 154.33 1117 100.05.71.00.5702 Total DEMCO EDUCATIONAL CORP:715.79 ELLIOTT'S ACE HARDWARE 601005/111417 2 Invoice LIBRARY MAINTENANCE 10/31/2017 11/14/2017 77.04 1117 100.05.71.00.5415 Total ELLIOTT'S ACE HARDWARE:77.04 FINDAWAY WORLD,LLC 233482 1 Invoice AV 10/27/2017 11/14/2017 139.98 1117 100.05.71.02.5711 233582 1 Invoice AV 10/30/2017 11/14/2017 439.93 1117 100.05.71.02.5711 235930 1 Invoice AV 11/22/2017 12/12/2017 371.93 1217 100.05.71.02.5711 236235 1 Invoice AV 11/22/2017 12/12/2017 19.99 1217 100.05.71.02.5711 Total FINDAWAY WORLD,LLC:971.83 FIRST BUSINESS 3871 1 Invoice GRANT 10/27/2017 11/28/2017 1,548.33 1117 100.05.71.00.5740 3871 2 Invoice PROGRAMMING 10/27/2017 11/28/2017 34.34 1117 100.05.71.00.6062 3889/112817 1 Invoice AV 10/27/2017 11/28/2017 83.96 1117 100.05.71.02.5711 3897/112817 1 Invoice FOL 10/27/2017 11/28/2017 20.81 1117 100.05.71.00.5752 3897/112817 2 Invoice AV 10/27/2017 11/28/2017 37.13 1117 100.05.71.02.5711 3905/112817 1 Invoice FOL 10/27/2017 11/28/2017 31.40 1117 100.05.71.00.5752 3905/112817 2 Invoice ELECTRONIC 10/27/2017 11/28/2017 200.25 1117 100.05.71.03.5711 3913/112817 1 Invoice FOL 10/27/2017 11/28/2017 225.14 1117 100.05.71.00.5752 3913/112817 2 Invoice AV 10/27/2017 11/28/2017 195.86 1117 100.05.71.02.5711 3913/112817 3 Invoice GRANT 10/27/2017 11/28/2017 44.85 1117 100.05.71.00.5740 4273/112817 2 Invoice LIBRARY ROOM 4 PROJECT 10/27/2017 11/28/2017 79.01 1117 100.05.71.00.5415 4273/112817 5 Invoice LIBRARY MAINT 10/27/2017 11/28/2017 18.94 1117 100.05.71.00.5415 4273/112817 6 Invoice LIBRARY CONTROLS PROJECT - I 10/27/2017 11/28/2017 34.97 1117 100.05.71.00.5415 Total FIRST BUSINESS:2,554.99 G & O THERMAL SUPPPLY CO. 054371 1 Invoice MAINTENANCE 11/02/2017 11/28/2017 1,547.50 1117 100.05.71.00.5415 Total G & O THERMAL SUPPPLY CO.:1,547.50 JAMES IMAGING SYSTEMS INC (lease) 343882528 1 Invoice LIBRARY EQUIPMENT 11/09/2017 12/12/2017 451.17 1217 100.05.71.00.5401 Total JAMES IMAGING SYSTEMS INC (lease):451.17 KUJAWA ENTERPRISES INC. 113125 1 Invoice MAINTENANCE 11/17/2017 12/12/2017 61.00 1217 100.05.71.00.5415 Total KUJAWA ENTERPRISES INC.:61.00 MICROMARKETING LLC 692093 1 Invoice AV 10/06/2017 11/14/2017 8.50 1117 100.05.71.02.5711 694102 1 Invoice AV 10/24/2017 11/14/2017 198.38 1117 100.05.71.02.5711 694562 1 Invoice AUDIO VISUAL MATERIALS 10/26/2017 11/14/2017 158.48 1117 100.05.71.02.5711 694878 1 Invoice AV 10/31/2017 11/28/2017 25.99 1117 100.05.71.02.5711 695181 1 Invoice AV 11/02/2017 11/28/2017 342.50 1117 100.05.71.02.5711 695678 1 Invoice AV 11/07/2017 12/12/2017 40.00 1217 100.05.71.02.5711 696062 1 Invoice AV 11/09/2017 12/12/2017 30.00 1217 100.05.71.02.5711 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3 Report dates: 11/1/2017-11/30/2017 Dec 12, 2017 04:30PM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number 696064 1 Invoice AV 11/09/2017 12/12/2017 39.99 1217 100.05.71.02.5711 696847 1 Invoice AV 11/14/2017 12/12/2017 39.99 1217 100.05.71.02.5711 Total MICROMARKETING LLC:883.83 MIDWEST TAPE 95592344 1 Invoice AV 11/20/2017 12/12/2017 79.78 1217 100.05.71.02.5711 Total MIDWEST TAPE:79.78 MUSKEGO PUBLIC LIBRARY MU112817-LIB 1 Invoice EXPENSES 11/15/2017 11/28/2017 34.88 1117 100.05.71.00.5701 Total MUSKEGO PUBLIC LIBRARY:34.88 PENGUIN RANDOM HOUSE LLC 1084683430 1 Invoice AV 10/20/2017 11/14/2017 35.00 1117 100.05.71.02.5711 1084731759 1 Invoice AV 10/23/2017 11/14/2017 200.00 1117 100.05.71.02.5711 1084753515 1 Invoice AV 10/24/2017 11/14/2017 35.00 1117 100.05.71.02.5711 1084761949 1 Invoice AV 10/24/2017 11/14/2017 45.00 1117 100.05.71.02.5711 1084765101 1 Invoice AUDIO VISUAL MATERIALS 10/27/2017 11/14/2017 65.00 1117 100.05.71.02.5711 1084811290 1 Invoice AUDIO VISUAL MATERIALS 10/27/2017 11/14/2017 55.00 1117 100.05.71.02.5711 1084873493 1 Invoice AV 11/01/2017 11/28/2017 60.00 1117 100.05.71.02.5711 1084881698 1 Invoice AV 11/01/2017 11/28/2017 70.00 1117 100.05.71.02.5711 1084986867 1 Invoice AV 11/10/2017 12/12/2017 45.00 1217 100.05.71.02.5711 1085093053 1 Invoice AV 11/14/2017 12/12/2017 307.00 1217 100.05.71.02.5711 1184761949 1 Invoice AV 10/24/2017 11/14/2017 476.97 1117 100.05.71.02.5711 Total PENGUIN RANDOM HOUSE LLC:1,393.97 ROUNDY'S SUPERMARKETS INC. 63885 8 Invoice PICK N SAVE GIFT CARDS 10/31/2017 11/14/2017 575.00 1117 100.05.71.00.5303 Total ROUNDY'S SUPERMARKETS INC.:575.00 SAFEWAY PEST MANAGEMENT INC. 9092/111417 3 Invoice PEST CONTROL LIBRARY - OCTO 10/31/2017 11/14/2017 30.00 1117 100.05.71.00.5415 Total SAFEWAY PEST MANAGEMENT INC.:30.00 STAFF ELECTRIC, INC. 001-934728 1 Invoice MAINTENANCE 10/31/2017 11/28/2017 468.55 1117 100.05.71.00.5415 Total STAFF ELECTRIC, INC.:468.55 THE SHERWIN WILLIAMS CO 5876-8 1 Invoice OFFICE SUPPLIES AND EXPENSE 10/24/2017 11/14/2017 48.33 1117 100.05.71.00.5701 Total THE SHERWIN WILLIAMS CO:48.33 TIME WARNER CABLE 063003301102 1 Invoice COMPUTER CHARGES 10/24/2017 11/14/2017 94.57 1117 100.05.71.00.5505 Total TIME WARNER CABLE:94.57 U.S. CELLULAR 0217758849 6 Invoice MONTHLY CHARGE-LIBRARY 10/28/2017 11/28/2017 25.00 1117 100.05.71.00.5602 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 4 Report dates: 11/1/2017-11/30/2017 Dec 12, 2017 04:30PM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number Total U.S. CELLULAR:25.00 WAUKESHA COUNTY TREASURER 2017-0000020 1 Invoice PROGRAMMING 11/07/2017 11/14/2017 14.25 1117 100.05.71.00.6062 Total WAUKESHA COUNTY TREASURER:14.25 WE ENERGIES 5499-564-961/ 1 Invoice LIBRARY - GAS 10/27/2017 11/14/2017 837.88 1117 100.05.71.00.5910 5499-564-961/ 2 Invoice LIBRARY - ELECTRIC 10/27/2017 11/14/2017 5,417.78 1117 100.05.71.00.5910 Total WE ENERGIES:6,255.66 Grand Totals:27,548.08 Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report].Description = {<>} "1099 adjustment" Invoice Detail.Type = {>} "adjustments" Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999" CITY OF MUSKEGO BALANCE SHEET NOVEMBER 30, 2017 FEDERATED LIBRARY SYSTEM FUND ASSETS 503.00.00.00.1001 EQUITY IN POOLED CASH 121,997.90 TOTAL ASSETS 121,997.90 LIABILITIES AND EQUITY FUND EQUITY 503.00.00.00.3510 FUND BALANCE-RESERVED 14,784.97 503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT 105,977.15 REVENUE OVER EXPENDITURES - YTD 1,235.78 TOTAL FUND EQUITY 121,997.90 TOTAL LIABILITIES AND EQUITY 121,997.90 CITY OF MUSKEGO BALANCE SHEET NOVEMBER 30, 2017 LIBRARY EXPANSION TRUST FUND ASSETS 502.00.00.00.1001 EQUITY IN POOLED CASH ( 32,897.00) 502.00.00.00.1011 CASH IN BANK- LIBRARY-1B 12,844.42 502.00.00.00.1105 LIBRARY INVESTMENTS 43,655.69 TOTAL ASSETS 23,603.11 LIABILITIES AND EQUITY FUND EQUITY 502.00.00.00.3501 FUND BALANCE-RESERVED 61,692.95 502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 38,355.97) REVENUE OVER EXPENDITURES - YTD 266.13 TOTAL FUND EQUITY 23,603.11 TOTAL LIABILITIES AND EQUITY 23,603.11 Director’s Report December 19th, 2017 1. Adult Services Update (from Elke Saylor, Head of Reference and Samantha Quail, Adult Services Librarian): The adult services staff has been busy wrapping up end-of-the-year programs and material orders, and is busy planning and booking programs for 2018. For the first half of 2018, adult programming will have to compete for space in Room 4 with all of the regular children’s programs which will be a bit of a juggling act, but we are up for the challenge. This month we hosted a very successful and popular Gentle Yoga series offered for free by a woman working on her certification as a yoga instructor. We are hoping to bring her back next year, provided we can afford her fees. On 12/14, we hosted a “Holiday Musicale,” a festive piano recital by children of all ages. The Friends provided treats and sold used books and media, among them many Christmas titles. We are already fielding regular questions about AARP Tax Aide appointments. Our wonderful group of tax wizards is indeed coming back to Muskego and we will start taking reservation on January 3rd. 2. Children’s Update (from Abby Bussen, Children’s Librarian): In November, the children’s department wrapped up Secret Agent Spy Club, hosted a Comic Book Book Club and Read Aloud Crowd, and began a new evening program series, DIY Toy Lab. We also hosted a drop-in program for the Wisconsin Science Festival with STEAM stations that allowed families to explore KEVA Planks, Strawbees, Ozobots, and Snap Circuits in series of challenges that allowed them to create and design collaboratively. Our regular storytime schedule, plus sensory playdate and Rock the Block LEGO club, went on as usual, tipping our yearly attendance total over 19,000 as of the end of November. We are hoping to crack 20,000 by the end of December, setting a new record for children’s program attendance at Muskego Public Library! In addition to our full schedule of programming, we continued our outreach to schools and childcare facilities with several Travelling Tales. Perhaps our biggest news is that all the shelves and books are missing from the children’s area! With the combined effort of staff, George Wolwark, and a crew from the DPW, we were able to move all of the books and *almost* all of the shelving to the Great Room, the open space between the Young Adult collection and the public computers. We are so incredibly pleased to be able to keep these materials in circulation while the Children’s Area renovation is happening and are expressing to our patrons that while the Children’s Area will be off limits beginning at the end of January, all of our materials are available and we will continue our regular programming in Meeting Room 4 until the project is complete. What a year it’s been! 3. Young Adult Update (from Amanda Hyland, Young Adult Librarian): Teen programs for December includes a scavenger hunt where teens have to find characters from the holiday movie “The Nightmare Before Christmas.” Teen Advisory Board is moving to a virtual chat group so teens can participate remotely anytime and anywhere. These chat group meetings will take place through the WhatsApp App and teens will be able to talk freely about the library, and be notified about programs and possible volunteer projects. Starting in January, the library will offer a monthly gaming program for teens in which they can hang out with friends and play video games. A series of signage has been developed and posted throughout the library and online to communicate to our patrons the upcoming Children’s Area renovation. 4. Children’s Area Update: The Children’s Collection was successfully moved to the Great Room where it will remain for the duration of the renovation. The bid documents were released to potential contractors on November 29th and a walk through of the Children’s Area space for contractors occurred on Wednesday, December 13th (attendance was positive). Bids are due January 4th at 2pm. The Library Board will review the construction bids on January 16th and we will send a recommended contractor and furniture proposal to the Common Council for their January 23rd meeting. Potential fundraising opportunities are being investigated for furnishings. A construction committee has been formed (Brittany, Elke, Robin, Neil, Linda, Abby) and will commence with the start of construction. Weekly emails will report the progress, and this process will be used to address any issues that come up. 5. Other Updates: a. Interviews for the Administrative Services Assistant position the board approved at the October 2017 Library Board will begin at the end of December. b. The part time Children’s Services Assistant position that the Library Board approved as part of the 2018 Library Budget has been posted internally. c. There will be a new signage process for meeting rooms. d. Board member introductions with Brittany. 6. Staff Continuing Education/Outreach: Samantha Quail, Adult Services Librarian, met with the Head of Technical Service at Waukesha Public Library and the IT technician. Waukesha is looking at adding label printers to replace their current method of processing books and wanted to see how our label printing and processing workflow was done. 7. Employee Anniversaries in December: None 2017 Action Plan Written Summary Progress on the development of the 2018 Action Plan Page 11 (Implementation) of the Strategic Plan indicates that: “In Fall, the Director and Library staff will develop a detailed action plan to be reviewed by the Strategic Planning Committee with strategies and costs needed to implement plan initiatives and goal-related activities. Initiatives and activities will be prioritized, factoring in available resources and capacities.” Update: Due to the departure of the previous library director in June, and the absence of a director from June-October , there has currently been no formal planning done for the 2018 Action Plan. At the November Library Board Meeting it was decided that the Strategic Planning Committee would meet with the Library Director in Winter 2018 to discuss the 2018 Action Plan. The Director and Library Staff will meet soon to begin development of a detailed action plan to be reviewed by the Strategic Planning Committee. Progress on the 2017 Action Plan Page 11 (Implementation) of the Strategic Plan indicates that: “The Director will communicate progress to the Library Board three times per year to update its members on the current action plan. Verbal updates will be given at the May and September Board meetings, and an annual written summary will be presented at the December Board meeting” 43 Total Action Items in 2017 Action Plan Completed: 25/43 Planning completed in 2017/Completion in 2018: 10/43 Future Objective: 8/43 Facility - Action Items GOALS AND ACTION ITEMS Update the Library facility to increase patron comfort and functionality, encouraging increased usage of all Library areas, both inside and outside the perimeter of our building. Replace eight stuffed chairs in the Magazine Area Completed Replace carpeting in the Children’s Area Planning completed in 2017/Completion in 2018 Explore outside funding opportunities for exterior benches Future Objective Update HVAC controls Completed Completed Make physical and technological improvements to enhance growth potential for new and existing services and programs, increasing usage and attendance, as well as improving the patron experience. Install ceiling-mounted LED projector, appropriately sized pull-down screen and sound system in Meeting Room 4 Completed Install wall-mounted smart television with speaker in Meeting Room 3 Future Objective Install wall-mounted smart television in Meeting Rooms 1 and 2 Future Objective Work with City IT staff to evaluate the Library’s wireless signal throughout the public areas of the building and make recommended improvements Completed Work with the Friends of the Library to find the best solution for providing coffee to patrons Completed • Update the Children’s and Young Adult areas to create more inviting and distinct spaces for youth and families, while increasing interactive programming and learning opportunities. Work with an architectural firm to reimagine a vibrant Children’s Area Completed Equip the Children’s Area with child-friendly, age-appropriate furniture Planning completed in 2017/Completion in 2018 Equip the Children’s Area with child-appropriate workspaces Planning completed in 2017/Completion in 2018 Create an Early Literacy Center (space, furniture, interactive equipment) Planning completed in 2017/Completion in 2018 Install a noise barrier between the Adult and Children’s Areas Planning completed in 2017/Completion in 2018 Explore creating a parenting collection Planning completed in 2017/Completion in 2018 Update staff work areas and service desks to improve ergonomics and efficiency while facilitating streamlined patron and staff interactions. Purchase ergonomic chairs to replace current staff task chairs Completed Services - Action Items GOALS AND ACTION ITEMS Place a strong focus on programs and resources for children, especially related to early literacy, while concurrently expanding interactive learning opportunities through technology. In 2016, the Library began offering all storytime programming on a year-round basis. Completed During the 2016 calendar year, the Library began providing programming for school age children with a focus on STEAM concepts. Completed Work with the Friends of the Library to explore funding options for equipping the storytime room with a Smartboard Future Objective Develop early literacy kits for checkout Completed In 2016, the Library started providing tablets loaded with children’s activities for checkout. Completed Formulate a plan for early literacy education for parents Future Objective Provide engaging services and programming to attract young adults. Enhance Library potential as a study and collaborative learning center for teens. Develop a marketing initiative to grow and expand the role of the Teen Advisory Board Planning started in 2017 / Completion in 2018 With improved presentation equipment in meeting room 4, the Library will offer regular gaming activities for teens Planning completed in 2017/Completion in 2018 Offer 4 STEAM / Maker programs for teens Completed Develop innovative and appealing programming plus enhance existing services for a wide range of adults. Implement regular movie matinees for adults Planning completed in 2017/Completion in 2018 In 2016, the Library began offering Memory Cafes and will explore other options to provide programming geared towards seniors Completed Explore creating a lecture series Future Objective Develop all staff by providing access to high-quality professional development and continuing education opportunities. Continue to provide staff training sessions Completed Provide access to membership in professional organizations Completed Provide access to online and off-site training Completed • Engage well-trained staff to grow and maintain a balanced and relevant collection in a variety of formats, print and otherwise. An ever-evolving collection serves to educate, enrich, and entertain patrons of all ages. We consistently explore innovative materials to meet the need of the public. Continue to provide updated and remove outdated formats Completed Focus on analyzing the children’s collection in anticipation of redesigning the Children’s Area Completed Communication & Outreach - Action Items GOALS AND ACTION ITEMS Increase awareness and communication regarding Library resources, services, programs, and opportunities. Review and update marketing plan Completed The library recently installed a digital display screen near the checkout desk. Staff will determine if other areas of the library could benefit from having a digital display screen Completed Collaborate and build partnerships with schools, non-profits, businesses, organizations, and community groups to expand service capacities and increase engagement with the Library. The Children’s Librarian will visit each elementary school classroom twice over the course of the year Completed Work with the elementary schools to promote the All-Abilities Storytime Completed Reach out to daycare centers, preschools, and parochial schools in Muskego about Library services Completed The YA librarian will explore collaboration opportunities with the middle school and high school Future Objective Planning started in 2017 / Completion in 2018 Increase library advocacy and secure funding resources to maintain desired service levels. Create an Annual Report Document Completed Increase the library’s presence at Library Legislative Day in Madison Future Objective Apply for at least one grant each for Adult, Young Adult and Children’s services to support additional services and programs Completed Work with the Friends on creating an appropriate planned giving opportunity Future Objective Evaluating the Director TE6-1 6 Evaluating the Director Evaluating the library director is often one of the more difficult tasks faced by a public library board of trustees, but it doesn’t need to be. It is only difficult when a board is unsure of the process to follow or the criteria to be used to evaluate the job performance of their director. The following is a discussion of the methodology and criteria a board may use to carry out the review. Though this Essential is a discussion of evaluating the director, some of these methods may be used by the director to evaluate other staff. There are several good reasons for carrying out a review of your library director: A review provides the director with formal feedback on his/her job performance. A review can be a tool for motivation, encouragement, and direction. A review can provide the board with valuable information about the operations and performance of the library. A review can help to establish a record of unsatisfactory performance if there is ever cause to discipline the director or terminate employment. A review can give the board and the director a formal opportunity to evaluate the job description and adjust it as necessary. A well-executed performance review is the culmination of formal and informal communication carried out throughout the year regarding the activities of the director. Problems are best brought to the attention of the director as they occur, rather than stored up for the annual review. Success, accomplishment, and simple hard work or dedication should be acknowledged as it is observed, as well as at the annual review. Who Should Carry Out the Review? Though it is the board as a whole that is responsible for oversight of library operations and the activities of the library director, often boards decide to delegate the task of developing a preliminary evaluation of the director to a personnel committee or specially appointed committee of the board. Whether the whole board takes part or a committee does the work depends on the makeup of the board and the time available to board members. Often a board may have experienced managers or human resource professionals among its members. Other board members may be less experienced in personnel management. The key here is consistency and deciding ahead of time who will take part. At any rate, the entire board should review, discuss, and approve the final written evaluation. Those charged with carrying out the evaluation should avoid relying on chance comments from library employees. Comments solicited from employees with the knowledge of the director can be helpful when solicited in a formal, organized In This Trustee Essential Reasons for evaluating the director Who should carry out the review The basis and criteria for the review Methods and questions to consider TE6-2 Trustee Essentials: A Handbook for Wisconsin Public Library Trustees fashion. Board members should bear in mind that the director is hired to manage the daily operations of the library on behalf of the board and community. The chain of communications should always flow from library employees through the director to the board. The Basis for the Review The performance review should be based on three factors: 1. The director’s performance as it relates to a written job description (see attached sample form, which incorporates points from the sample job description furnished with Trustee Essential #5). 2. A list of objectives for the preceding year jointly written and agreed upon by the director and the board. 3. The success of the library in carrying out service programs, as well as the director’s contribution to that success. The director’s job description should be kept up to date and be a realistic statement of the work that needs to be done. The director needs to know what is expected. For example, what role will the director play in fundraising? Is the director the primary fundraiser, or is a volunteer or member of the board the primary fundraiser? Is the director expected to work a service desk? Is the director expected to attend every city council meeting? A director should not be faulted for failing to do something that was never officially decided at the time of hire or at a later board meeting. Including a discussion of the director’s job description at the time of hire and during the annual performance review provides an opportunity to change the job description as the needs of the organization change. Job descriptions need to change as technology and environmental factors affect them. The library director is the resident authority on what is new at the library and how tasks change in light of new priorities. Board members can learn a lot about the library by discussing changes in staff job descriptions with the director. Establishing a list of objectives for the director is important to assure continued growth for the director as an individual as well as for the organization . Some objectives may be project oriented, such as completing a weeding of the collection in the coming year, or upgrading the automation system. Other objectives may be more personal, such as those contributing to professional development . Though the director should be the one primarily responsible for suggesting his or her objectives for the coming year, they should be discussed and agreed upon by the board. The objectives of the director should be closely related to the strategic plan of the library. Establishing objectives can be an exercise in creativity in searching for new ways to improve the library. Failure to attain some objectives does not necessarily indicate poor job performance. Many times, outside factors may have prevented success or a director may simply have been too ambitious in the number of projects planned for a year. Some objectives may not be reached because they were experimental in nature. The important factors to remember when evaluating Evaluating the Director TE6-3 objectives are progress, initiative, and the willingness of the director to expand the limits of his or her work and understanding. A director who accomplishes all of his/her objectives may be an exceptional employee or may simply have been quite conservative in what he or she set out to do. Assessing the degree to which the director contributes to the success of the organization can be especially helpful to library boards as they evaluate the director. Library board members are continually viewing the library from the outside, since they do not participate in the daily management of the organization. Good board members are library users who experience library services first hand. As community leaders, they are aware of the image of the library within the community. The library board needs to be able to examine the resources of the library and the resourcefulness of the director and see how these have been utilized to manage library services successfully. Examining resource management is a far more reliable tool for reviewing the library director than relying on subjective comments from individuals. The board has a variety of resources at its disposal by which to evaluate resource management. The monthly financial statement and statistical reports are good examples. Your library system office can also suggest a variety of output measures by which the board may judge the success of the library and, by extension, the success of the director. How to Conduct the Review When conducting the annual formal performance review, it is very helpful to have the director fill out review forms as a self-assessment. The board, or review committee, should fill out a second set of forms. By comparing assessments, the director and board can easily establish areas of agreement and work to resolve disagreements. All discussions of the director’s job performance should be carried out in legally posted closed session meetings. (See Trustee Essential #14: The Library Board and the Open Meetings Law.) The director’s self-assessments may or may not be considered part of the permanent record; however, the director should have the opportunity to respond in writing to reviews placed in his or her permanent file . Written comments should always be part of the permanent record with one copy kept at the library and a second copy kept at city hall. No performance review should ever be placed in a personnel file without the knowledge of the director. The director should sign the review indicating that he or she has been given the opportunity to read and discuss the evaluation. Signing a review should not be construed as agreement. The basis of the evaluation should be the up-to-date job description and the annual performance objectives agreed to by the director and board. See the Sample Annual Library Board Calendar (attached to Trustee Essential #4: Effective Board Meetings and Trustee Participation) for a possible evaluation timetable. There are many forms available for your adaptation and use when evaluating a director. Your library system office should be able to furnish you with some samples. (See also the attached Sample Performance Appraisal Form.) Here are some key questions to consider in the evaluation process: TE6-4 Trustee Essentials: A Handbook for Wisconsin Public Library Trustees How well has the director utilized the resources available to him/her? Is library service provided efficiently and effectively at your public library? Does the community like and respect the director? Is he/she accessible? Do people enjoy coming to the library? Is the library in good financial shape? Does the director stay within the budget and provide clear and timely reports to the board? Does the annual budget, as initially drafted by the director, adequately reflect the needs for library service in the community? Is the director successful in obtaining necessary funding (with the help and involvement of the board)? Does the director communicate effectively to staff? Is he/she a good supervisor? Is use of the library increasing? If not, why not? (Success is not strictly the responsibility of the director, but of course he/she has much direct influence.) Is the director creative, willing to try new things, and does he or she give considerable effort to making programs work? Does the director accurately and fully provide the board with the information you need to do your job? Does the director provide the board with well-considered advice? Has the director put appropriate effort into achievement of the annual objectives agreed to between the board and director? Is the director striving to accomplish the goals and objectives of the library’s strategic plan? This Trustee Essential was written to give library trustees a brief overview of the general performance evaluation process. Those boards contemplating establishing a review process, or trustees taking part for the first time, are well advised to contact their system office for assistance. Sources of Additional Information Attached Sample Performance Appraisal Form Your regional library system staff (See Trustee Tool B: Library System Map and Contact Information.) Trustee Essentials: A Handbook for Wisconsin Public Library Trustees was prepared by the DLT with the assistance of the Trustee Handbook Revision Task Force. © 2002, 2012, 2015, 2016 Wisconsin Department of Public Instruction. Duplication and distri- bution for not-for-profit purposes are permitted with this copyright no- tice. This publication is also available online at http://dpi.wi.gov/pld/boa rds-directors/trustee- essentials-handbook Evaluating the Director TE6-5 Sample Performance Appraisal Form [Note: This sample should be adapted to reflect the job description of your director and the needs of your local library.] Job Title: LIBRARY DIRECTOR Name: __________________________________ Date: ______________ Reason for Appraisal: End of Probation___ Annual___ Final___ Other___ Administrative Services Specific Duties: 1. Act as the library board’s executive officer. 2. Serve as the technical adviser to the board. 3. Implement the policies of the library as established by the board. 4. Prepare the draft of the annual library budget for board discussion and approval. 5. Participate in the presentation of the adopted budget to local officials. 6. Receive and expend library funds according to established guidelines, and maintain accurate and up-to-date records showing the status of library finances. 7. Recruit, select, hire, supervise, evaluate, and terminate if necessary, library staff in conformity with library policy and state and federal law (and any applicable local civil service regulations and/or union contracts). 8. Prepare library board meeting agendas and necessary reports in cooperation with the library board president, and notify board members of scheduled meetings. 9. Prepare state annual report for review and approval by the library board. 10. Inform and advise the library board as to local, regional, state, and national developments in the library field and work to maintain communication with other area libraries and the library system. Rating: Excellent < 6 5 4 3 2 1 > Poor Narrative evaluation and assessment of effort in achievement of annual objectives: TE6-6 Trustee Essentials: A Handbook for Wisconsin Public Library Trustees Collection Management Specific Duties: 1. Select or direct the selection of materials for all media and all age groups, based on the library’s approved collection development policy. 2. Catalog and classify library materials according to accepted standards and maintain the public catalog. 3. Process materials to provide appeal, protection, and control. 4. Develop and maintain a regular weeding schedule. 5. Periodically review the collection development policy and make recommendations to the library board for revisions. 6. Oversee the shelving and organization of materials. 7. Prepare and distribute overdue notices to users with overdue or lost materials. 8. Maintain an accurate and up-to-date database of user registrations and activities, including information adequate to support reimbursement requests for nonresident borrowing. Rating: Excellent < 6 5 4 3 2 1 > Poor Narrative evaluation and assessment of effort in achievement of annual objectives: Service and Service Promotion: Specific Duties: 1. Develop and execute an array of service programs to address the various needs of users and to make the library more accessible to all. These might include: preparation and dissemination of bibliographies of popular topics and genre collections; tours of the library for school, daycare, and homeschooling groups; inclusion of interesting displays of an educational or cultural nature; presentations to local organizations or groups on the benefits offered by the library; provision of story time sessions for small children, and teen and adult book discussion sessions; support of a summer reading program; acquisition of special materials and provision of accommodations to encourage use of the library by individuals with special needs; development of a homebound service for residents unable to visit the library. 2. Provide friendly and efficient direct assistance to users checking out materials, requesting directional or community information, or seeking materials or information on specific topics. Evaluating the Director TE6-7 3. Prepare news releases and submissions to the media to announce new or special services and events that spotlight the library. 4. Assist and guide local volunteer groups (e.g., Library Friends) who wish to help with library promotion, fundraising, and enhancement of services. 5. Prepare grant applications, when grant opportunities are offered, in order to supplement local funding of library operations and development. 6. Maintain records showing all programs offered and number of attendees at each program. 7. Continually investigate the value, costs, and logistics of adding library services, new media, and new technologies in order to keep the library current and proactive in its service provision to the public. 8. Conduct ongoing evaluations of existing library programs, services, policies, and procedures, and submit recommendations for improvements to the library board. Rating: Excellent < 6 5 4 3 2 1 > Poor Narrative evaluation and assessment of effort in achievement of annual objectives: Facilities Management Specific Duties: 1. Oversee care and maintenance of the library building and grounds. 2. Oversee the work of custodial staff. 3. Regularly review building needs and advise the board in its planning for future expansion or development. 4. Assess the adequacy of existing facilities in regard to the provision of automated services. Rating: Excellent < 6 5 4 3 2 1 > Poor Narrative evaluation and assessment of effort in achievement of annual objectives: Certification: Board President’s Signature __________________________ Date _________ Library Director’s Signature __________________________ Date _________ Trustee Essentials: A Handbook for Wisconsin Public Library Trustees was prepared by the DLT with the assistance of the Trustee Handbook Revision Task Force. © 2002, 2012, 2015, 2016 Wisconsin Department of Public Instruction. Duplication and distri- bution for not-for-profit purposes are permitted with this copyright no- tice. This publication is also available online at http://dpi.wi.gov/pld/boa rds-directors/trustee- essentials-handbook 2018 Library Director Goals Performance Ratings Score Description Detailed Information 1 Fails to meet expectations Fails to meet expectations 2 Partial achievement/Inconsistent results Achieved only a portion of the goal, or was not timely, or quality was not what was expected. 3 Meets expectations Achieved the planned results on time, within budget, and with acceptable quality. 4 Exceeds expectations Exceeds expectations in terms of timeliness and quality of results. # Goal Metric 1 Develop a staff professional development plan. • Professional staff will attend three continuing education programs or attend at least six hours of continuing education programs (including one that is Bridges System focused). • All other staff will attend at least one continuing education program. • The Director will develop an all staff in-service day. 2 Increase awareness of the library by cultivating community relationships. The Director will meet with a minimum of six local day cares, senior living facilities, and commercial entities to determine intersection points between these groups and the Library. 3 Locate opportunities to develop public library leadership skills. • Attend monthly APL meetings* • Participate in a minimum of four leadership webinars • Locate a Bridges Library Director mentor* • Attend WLA or a similar local library conference or workshop • Investigate the WLA Leadership Development Institute* 4 Perform a policy audit of the Library’s policies. Review all preexisting policies and compare to comparable libraries, looking for any needed updates or new policies. Present findings to the Library Board. 5 Project management of the Children’s Area renovation. • Act as owner representative for architect and contractor • Plan logistics of collection moves, balancing costs, staff physical effort, and project timeline. • Explore funding opportunities from outside groups 6 Update strategic plan designated library areas to both refresh and create more inviting spaces. • Coordinate the re-carpeting of staff area • Redesign Great Room space *Indicates a 100 day evaluation goal Goal Classification Goals 1, 2, 4, 5, and 6 are project based goals Goals 3 is a personal based goal Strategic Plan Tie-In Goal 1: “develop all staff…” (page 9, service) Goal 2: “collaborate and build partnerships…” (page 10, communication and outreach) Goal 3: “Continuous improvement…” (page 3, commitment and values) Goal 4: “Increase awareness and communication…” (page10, communication and outreach) Goal 5: “Update the Children’s area…” (page 7, facility) Goal 6: “Update the library facility…” & “Update staff work areas…” (page 6/7, facility) Furniture Proposal Update Children’s Area Renovation 2018 Fabric Samples Shelf Move •Completed in 11 days! •Next up: How to move it back? Budget •Construction Costs •Soft Costs •Furniture -Furnishings -Shelf move/shelf reconfig /placement Budget Update •Furniture budget: $56,000 •Current proposal :$64,571* (over $8,571) –Furnishings: $54,447 –Shelf move: $10,124 *This is not the final proposal number Scenarios If the construction portion of bid comes under budget (January 16th) If the various fundraising pursuits are achieved (February) Contingency Planning •Odds of these scenarios working are high. •If all scenarios fail, I have contingency options in place. •Goal: To remain a good steward of the library’s funds without sacrificing quality and scope of the project. Option 1 •Purchase cheaper furniture to reduce furnishings cost. •Pro: Remain in budget •Con: Sacrifice durability, quality. Likelihood of furniture lasting is low. •I do not recommend this option. FEH does not recommend this option. Option 2 •Purchase less furniture. •Pro: Remain in budget. Still have durable and quality furniture. •Con: Will have to use existing furniture to meet seating needs. Does not fit the design of the project. •I do not recommend this option. But it is preferred to Option 1 (FEH agrees). Option 3 •Perform shelf move/shelf reconfig /placement in- house (maintenance and DPW). •Pro: Remain in budget. Can then afford the quality and quantity of furniture for scope of project. •Con: George and DPW time taken up. •I recommend this option. So does George and the library staff. DPW has offered their support. Option 4 •Approve possibility of additional funds ($8,571) from the library system account just in case. •Pro: There is a plan in place in case various scenarios and Option 3 fail. It allows us to afford the quality and quantity of furniture needed for scope of project. The funds are there and not currently allocated. •Con: Uses funds that weren’t part of original probable cost plan.