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Landfill Standing Commitee Packet - 11/6/2017 CITY OF MUSKEGO LANDFILL STANDING COMMITTEE AGENDA November 6, 2017 5:00 PM Conference Room, Gas Building, Advanced Disposal Emerald Park Landfill, LLC, W124 S10629 124th Street Muskego, WI 53150 CALL TO ORDER ROLL CALL STATEMENT OF PUBLIC NOTICE APPROVAL OF MINUTES OPEN FORUM (Limit to 5 Minutes/Person) Opportunity for citizens to address the committee on issues relevant to the current landfill operation. COMPLIANCE OFFICER REPORT STATUS OF PROJECTS 1 Clay Extraction 2 Household Hazardous Waste 3 MMSD Project 4 Electronic Recycling 5 Residential Drop-Off Site 6 Well Testing for Well Water Protection Area 7 Plan Modification Issues 8 Property Protection/Sociological NEW BUSINESS CONTINUING BUSINESS OTHER BUSINESS 1 Review Payments made from Committee Funds 2 Establish Meeting Dates for 2018 COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW CITIZEN COMMENTARY Landfill Standing Committee Agenda 2 November 6, 2017 (Limited to 15 Minutes) Time for citizens to respond to agenda items discussed at this meeting. ADJOURNMENT NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE-STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE-STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, PLEASE CALL MUSKEGO CITY HALL AT (262) 679-4145. CITY OF MUSKEGO LANDFILL STANDING COMMITTEE MINUTES September 11, 2017 5:00 PM Conference Room, Gas Building, Advanced Disposal Emerald Park Landfill, LLC, W124 S10629 124th Street Muskego, WI 53150 CALL TO ORDER Mr. Slocomb called the meeting to order at 5:01 PM. ROLL CALL Present: Mr. Mark Slocomb, Ald. Eileen Madden, Mr. Don Mateicka, Mr. Roland Kieffer, Mr. Greg Burmeister, Mr. Harvey Schweitzer, Ms. Rebecca Mattano, Mr. Dan Flamini, Engineering Tech, Mr. Scott Kroger, Director of Public Works and Development Not Present: Mr. Michael Cowling, Mr. Patrick Murray Guests: Mr. Michael Hackney, Mr. Brett Coogan, Mr. Jo Spear, Jr. STATEMENT OF PUBLIC NOTICE The meeting was posted in accordance with open meeting laws. APPROVAL OF MINUTES OF THE JUNE 5TH, 2017 MEETING Alderman Madden made a motion to approve the minutes of June 5, 2017, Rebecca Mattano seconded. Motion Passed 7 in favor. OPEN FORUM (Limit to 5 Minutes/Person) Opportunity for citizens to address the committee on issues relevant to the current landfill operation. COMPLIANCE OFFICER REPORT Mr. Spears stated they are continuing their weekly visits to the Landfill. The 7 South area construction is on schedule and is to be completed by December 2017. STATUS OF PROJECTS 1 Clay Extraction Clay extraction is almost completed. Roughly 70,000 cubic yards is stock piled for daily cover and contractor use. 2 Household Hazardous Waste Ms. Mattano presented the Landfill Committee with a budget spreadsheet to review. Costs are down just over 12% from last year and they have potential to meet budget this year. The contract with Veolia needs to be renewed. Landfill Standing Committee Agenda 2 September 11, 2017 3 MMSD Project The gas project is going well and will require a few minor shut downs for maintenance. 4 Electronic Recycling 5 Residential Drop-Off Site It was suggested to move the drop-off site near the future entrance off Parklawn in Spring- Summer of 2018. The Landfill Committee agreed the move was a good idea as long as the area was well screened. 6 Well Testing for Well Water Protection Area 7 Plan Modification Issues 8 Property Protection/Sociological NEW BUSINESS 1 Confirm a New Recording Secretary Alderman Madden made a motion to approve the confirmation of a new recording secretary, Scott Kroeger, seconded by Don Mateicka Sr. Motion Passed 7 in favor. CONTINUING BUSINESS OTHER BUSINESS 1 Review Payments made from Committee Funds 2 Confirm Next Meeting Date: November 6, 2017 at 5:00 PM COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW CITIZEN COMMENTARY (Limited to 15 Minutes) Time for citizens to respond to agenda items discussed at this meeting. ADJOURNMENT Alderman Madden made a motion to adjourn at 5:35PM, seconded by Don Mateicka Sr. Motion Passed 7 in favor. Respectfully Submitted, Wendy Fredlund Transcribing Secretary CITY OF MUSKEGO Detail Ledger - Landfill Committee Detail Ledger Page: 1 Period: 01/17 - 09/17 Oct 30, 2017 11:36AM Report Criteria: Actual Amounts Accounts With Balances Or Activity Summarize Payroll Detail Print Period Totals Print Grand Totals Include FUNDs: 207,213 Page and Total by FUND Include BALANCE SHEETs: None All Segments Tested for Total Breaks Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance INTEREST ON INVESTMENTS 01/01/2017 (00/17) Balance 207.01.00.00.4531 .00 01/31/2017 JE 1101 JAN INT - FUTURE PARKLAND 9.56- 01/31/2017 (01/17) Period Totals and Balance .00 *9.56-*9.56- 02/28/2017 JE 2073 FEB INT - FUTURE PARKLAND 9.45- 02/28/2017 (02/17) Period Totals and Balance .00 *9.45-*19.01- 03/31/2017 JE 3071 MAR INT - FUTURE PARKLAND 11.01- 03/31/2017 (03/17) Period Totals and Balance .00 *11.01-*30.02- 04/30/2017 JE 4132 APR INT - FUTURE PARKLAND 11.36- 04/30/2017 (04/17) Period Totals and Balance .00 *11.36-*41.38- 05/31/2017 JE 5075 MAY INT - FUTURE PARKLAND 12.83- 05/31/2017 (05/17) Period Totals and Balance .00 *12.83-*54.21- 06/30/2017 JE 6080 JUNE INT - FUTURE PARKLAND 13.48- 06/30/2017 (06/17) Period Totals and Balance .00 *13.48-*67.69- 07/31/2017 JE 7086 JULY INT - FUTURE PARKLAND 15.92- 07/31/2017 (07/17) Period Totals and Balance .00 *15.92-*83.61- 08/31/2017 JE 8102 AUG INT - FUTURE PARKLAND 18.11- 08/31/2017 (08/17) Period Totals and Balance .00 *18.11-*101.72- 09/30/2017 JE 9045 SEPT INT - FUTURE PARKLAND 18.07- 09/30/2017 (09/17) Period Totals and Balance .00 *18.07-*119.79- YTD Encumbrance .00 YTD Actual -119.79 Total -119.79 YTD Budget -90.00 Unearned (29.79) LANDFILL HOST FEES 01/01/2017 (00/17) Balance 207.01.00.00.4560 .00 01/20/2017 CR 1392837 2017 STANDING COMMITTEE - ADVANCED D 10,000.00- 01/31/2017 (01/17) Period Totals and Balance .00 *10,000.00-*10,000.00- 09/30/2017 (09/17) Period Totals and Balance .00 *.00 *10,000.00- YTD Encumbrance .00 YTD Actual -10,000.00 Total -10,000.00 YTD Budget -10,000.00 Unearned .00 LANDFILL NEGOTIATING COMM.01/01/2017 (00/17) Balance 207.01.00.00.6055 .00 03/22/2017 AP 373 MATEICKA, SR. DON 70.00 03/22/2017 AP 387 MURRAY, PATRICK 70.00 03/22/2017 AP 388 KIEFFER, ROLAND 70.00 03/22/2017 AP 400 SLOCOMB, MARK 70.00 03/22/2017 AP 420 BURMEISTER,GREG 70.00 03/22/2017 AP 432 SCHWEITZER, HARVEY 70.00 03/22/2017 AP 459 MATTANO, REBECCA 70.00 03/31/2017 (03/17) Period Totals and Balance 490.00 *.00 *490.00 06/20/2017 AP 355 MATEICKA, SR. DON 61.25 06/20/2017 AP 371 MURRAY, PATRICK 61.25 06/20/2017 AP 372 KIEFFER, ROLAND 61.25 06/20/2017 AP 390 SLOCOMB, MARK 50.00 06/20/2017 AP 392 COWLING, MICHAEL 50.00 06/20/2017 AP 443 BURMEISTER,GREG 61.25 06/20/2017 AP 448 SCHWEITZER, HARVEY 61.25 06/20/2017 AP 477 MATTANO, REBECCA 50.00 06/30/2017 (06/17) Period Totals and Balance 456.25 *.00 *946.25 CITY OF MUSKEGO Detail Ledger - Landfill Committee Detail Ledger Page: 2 Period: 01/17 - 09/17 Oct 30, 2017 11:36AM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance 09/30/2017 (09/17) Period Totals and Balance .00 *.00 *946.25 YTD Encumbrance .00 YTD Actual 946.25 Total 946.25 YTD Budget 5,000.00 Unexpended 4,053.75 ADMINISTRATIVE CHARGES 01/01/2017 (00/17) Balance 207.01.00.00.6057 .00 06/30/2017 JE 6142 ALLOCATE AUDIT/ADMIN FEES 750.00 06/30/2017 (06/17) Period Totals and Balance 750.00 *.00 *750.00 09/30/2017 (09/17) Period Totals and Balance .00 *.00 *750.00 YTD Encumbrance .00 YTD Actual 750.00 Total 750.00 YTD Budget 1,500.00 Unexpended 750.00 Number of Transactions: 26 Number of Accounts: 4 Debit Credit Proof Total EPI STANDING COMMITTEE FUND:1,696.25 10,119.79-8,423.54- Number of Transactions: 26 Number of Accounts: 4 Debit Credit Proof Grand Totals: 1,696.25 10,119.79-8,423.54- Report Criteria: Actual Amounts Accounts With Balances Or Activity Summarize Payroll Detail Print Period Totals Print Grand Totals Include FUNDs: 207,213 Page and Total by FUND Include BALANCE SHEETs: None All Segments Tested for Total Breaks CITY OF MUSKEGO BALANCE SHEET SEPTEMBER 30, 2017 EPI STANDING COMMITTEE FUND ASSETS 207.00.00.00.1001 EQUITY IN POOLED CASH 95,601.41 TOTAL ASSETS 95,601.41 LIABILITIES AND EQUITY FUND EQUITY 207.00.00.00.3510 FUND BAL UNRESERV DESIGNATED 8,581.27 207.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT 78,596.60 REVENUE OVER EXPENDITURES - YTD 8,423.54 TOTAL FUND EQUITY 95,601.41 TOTAL LIABILITIES AND EQUITY 95,601.41