Loading...
LIBRARY BOARD Packet - 10/17/2017 CITY OF MUSKEGO LIBRARY BOARD AGENDA October 17, 2017 5:00 PM Library Conference Room, S73 W16663 Janesville Road CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT City Residents and Taxpayers Only – Speakers will be limited to making comments related to all agenda items excluding closed session items relating to employment and labor issues. Comments will be limited to three minutes per speaker per agenda item. There will be no discussion by/with the Library Board during Public Comment APPROVAL OF MINUTES from September 19, 2017 LIBRARY FINANCIAL REPORTS from September 2017 PRESIDENT’S REPORT Information DIRECTOR’S REPORT Information UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: 1. Resolution #003-2017 - Approval of Amendment between the Muskego Public Library and FEH Associates, Inc., DBA FEH Design 2. Administrative Services Assistant job description - draft COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT NOTICE PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100. Unapproved CITY OF MUSKEGO LIBRARY BOARD MINUTES September 19, 2017 5:00 PM Library Conference Room, S73 W16663 JANESVILLE RD CALL TO ORDER President Robertson called the meeting to order at 5:04 PM PLEDGE OF ALLEGIANCE ROLL CALL Present were trustees Robertson, Konkel, Heinowski, Stuart, Ald. Borgman and Interim Director Saylor. Trustee Tomaszewski arrived late. Trustees Darkow, Schaefer, and Keil were excused. STATEMENT OF PUBLIC NOTICE Interim Director Saylor stated the meeting was noticed in accordance with Wisconsin Public Meeting Law. PUBLIC COMMENT City Residents and Taxpayers Only – Speakers will be limited to making comments related to all agenda items excluding closed session items relating to employment and labor issues. Comments will be limited to three minutes per speaker per agenda item. There will be no discussion by/with the Library Board during Public Comment. APPROVAL OF MINUTES from September 13, 2017 Ald. Borgman made a motion to approve the minutes from September 13, 2017, Trustee Stuart seconded. Motion Passed 5 in favor. LIBRARY FINANCIAL REPORTS from August 2017 Trustee Konkel made a motion to place on file the LIBRARY FINANCIAL REPORTS from August 2017, Ald. Borgman seconded. Motion Passed 5 in favor. PRESIDENT’S REPORT Information DIRECTOR’S REPORT Information UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: Continue conversation regarding half-time children's assistant position NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: Commitment of Funds for Children's Area Redesign Trustee Konkel made a motion to approve Commitment of Funds not to exceed $100,000 for Children's Area Redesign, Ald. Borgman seconded. Motion Passed 6 in favor. NOTICE OF CLOSED SESSION Alderman Borgman made a motion to enter closed session pursuant to: the provisions of Wis. Stats. Section §19.85(1)(c), which authorizes a governmental body, upon motion duly made and carried, to meet in closed session to consider employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Trustee Stuart seconded. Motion passed 6 in favor. Upon conclusion of the closed session, the Library Board will convene in open session to consider its public agenda, including motions to recommend approval or rejection of the above- listed deliberations or any of the public agenda items that have not been acted upon. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Ald. Borgman made a motion to adjourn, Trustee Stuart seconded. Motion Passed 6 in favor. CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1 Period: 09/17 Oct 12, 2017 12:06PM 2017-17 2017-17 2017-17 2017-17 % Actual Over / Adopted Amended YTD Current month To (Under) Account Number Account Title Budget Budget Actual Actual Budget Budget GENERAL FUND CULTURE, REC AND EDUCATION 100.05.71.00.4140 LIBRARY GRANTS REVENUE 1,592.00 1,592.00 .00 .00 .00 1,592.00- 100.05.71.00.4150 LIBRARY - SYSTEM, ETC 112,845.00 112,845.00 56,806.50 .00 50.34% 56,038.50- 100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,300.00 1,300.00 1,293.82 234.81 99.52% 6.18- 100.05.71.00.4313 LIBRARY FINES 17,000.00 17,000.00 13,097.45 698.60 77.04% 3,902.55- 100.05.71.00.4314 LIBRARY TAXABLE REVENUE 9,000.00 9,000.00 5,856.08 573.00 65.07% 3,143.92- 100.05.71.00.4542 LIBRARY PHONE USE .00 .00 .00 .00 .00 .00 100.05.71.00.4544 ROOM RENTAL 1,000.00 1,000.00 950.00 .00 95.00% 50.00- 100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 .00 .00 .00 .00 .00 100.05.71.00.4552 LIBRARY FRIENDS REVENUE 5,000.00 5,000.00 5,019.81 792.15 100.40% 19.81 Total LIBRARY DEPARTMENT: 147,737.00 147,737.00 83,023.66 2,298.56 56.20% 64,713.34- CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1 Period: 09/17 Oct 12, 2017 11:41AM 2017-17 2017-17 2017-17 2017-17 % Actual Over / Adopted Amended YTD Current Month To (Under) Account Number Account Title Budget Budget Actual Actual Budget Budget GENERAL FUND CULTURE, REC AND EDUCATION 100.05.71.00.5101 SALARY & WAGES 586,070.00 586,070.00 414,417.77 59,638.84 70.71% 171,652.23- 100.05.71.00.5102 OVERTIME 2,000.00 2,000.00 .00 .00 .00 2,000.00- 100.05.71.00.5201 FICA 46,603.00 46,603.00 32,175.38 4,577.63 69.04% 14,427.62- 100.05.71.00.5202 PENSION 38,119.00 38,119.00 26,384.50 3,788.58 69.22% 11,734.50- 100.05.71.00.5203 HEALTH 71,580.00 71,580.00 47,679.06 4,447.88 66.61% 23,900.94- 100.05.71.00.5204 LIFE 1,282.00 1,282.00 975.36 111.12 76.08% 306.64- 100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00 100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 21,120.00 21,120.00 15,075.00 1,505.00 71.38% 6,045.00- 100.05.71.00.5302 MILEAGE 1,200.00 1,200.00 913.13 130.33 76.09% 286.87- 100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 556.02 185.00 15.89% 2,943.98- 100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 1,130.00 .00 86.92% 170.00- 100.05.71.00.5401 LIBRARY EQUIPMENT 19,000.00 19,000.00 13,176.81 428.07 69.35% 5,823.19- 100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 36,000.00 36,000.00 22,267.28 673.50 61.85% 13,732.72- 100.05.71.00.5505 COMPUTER CHARGES 33,390.00 33,390.00 25,817.45 94.57 77.32% 7,572.55- 100.05.71.00.5602 TELEPHONE 300.00 300.00 150.00 25.00 50.00% 150.00- 100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 9,800.00 9,800.00 5,531.15 478.88 56.44% 4,268.85- 100.05.71.00.5702 PROCESSING SUPPLIES 16,400.00 16,400.00 12,760.64 160.00 77.81% 3,639.36- 100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,500.00 3,500.00 2,818.60 695.79 80.53% 681.40- 100.05.71.00.5740 LIBRARY GRANT EXPENSE 1,592.00 1,592.00 60.00 60.00 3.77% 1,532.00- 100.05.71.00.5752 LIBRARY FRIENDS EXPENSE 5,000.00 5,000.00 5,605.37 585.56 112.11% 605.37 100.05.71.00.5774 LIBRARY REPLACEMENT 1,300.00 1,300.00 256.76 52.18 19.75% 1,043.24- 100.05.71.00.5835 HOUSEKEEPING SERVICES 38,500.00 38,500.00 30,490.00 3,049.00 79.19% 8,010.00- 100.05.71.00.5910 GAS & ELECTRIC 80,000.00 80,000.00 52,359.33 7,056.65 65.45% 27,640.67- 100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 1,290.52 .00 51.62% 1,209.48- 100.05.71.00.6062 PROGRAMMING 5,000.00 5,000.00 5,579.92 .00 111.60% 579.92 100.05.71.01.5711 PRINT MATERIALS 115,000.00 115,000.00 76,616.33 7,351.06 66.62% 38,383.67- 100.05.71.01.5713 PRINT MATERIALS - ADULT .00 .00 .00 .00 .00 .00 100.05.71.02.5711 AUDIO VISUAL MATERIALS 50,000.00 50,000.00 35,756.55 7,509.06 71.51% 14,243.45- 100.05.71.03.5711 ELECTRONIC MATERIALS 16,000.00 16,000.00 11,966.90 392.35 74.79% 4,033.10- 100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V. .00 .00 .00 .00 .00 .00 100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00 100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00 100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00 100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00 100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00 100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00 100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00 100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00 100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00 Total LIBRARY DEPARTMENT: 1,206,056.00 1,206,056.00 841,809.83 102,996.05 69.80% 364,246.17- CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1 Report dates: 9/1/2017-9/30/2017 Oct 12, 2017 12:10PM Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report].Description = {<>} "1099 adjustment" Invoice Detail.Type = {>} "adjustments" Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999" Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number BAKER & TAYLOR COMPANY 2033104235 1 Invoice PRINT 09/14/2017 09/26/2017 2,636.82 917 100.05.71.01.5711 2033107219 1 Invoice PRINT 09/14/2017 09/26/2017 169.06 917 100.05.71.01.5711 2033107219 2 Invoice AV 09/14/2017 09/26/2017 91.70 917 100.05.71.02.5711 2033107378 1 Invoice PRINT 09/14/2017 09/26/2017 427.02 917 100.05.71.01.5711 2033120903 1 Invoice PRINT 09/14/2017 09/26/2017 410.89 917 100.05.71.01.5711 5014676955 1 Invoice PRINT 09/06/2017 09/12/2017 77.02 917 100.05.71.01.5711 5014684057 1 Invoice PRINT 09/14/2017 09/26/2017 172.40 917 100.05.71.01.5711 Total BAKER & TAYLOR COMPANY:3,984.91 BAKER & TAYLOR ENTERTAINMENT B58785540 1 Invoice AV 09/06/2017 09/12/2017 80.56 917 100.05.71.02.5711 B58831900 1 Invoice AV 09/06/2017 09/12/2017 177.05 917 100.05.71.02.5711 B58831901 1 Invoice AV 09/06/2017 09/12/2017 39.57 917 100.05.71.02.5711 B58831902 1 Invoice AV 09/06/2017 09/12/2017 97.89 917 100.05.71.02.5711 B58831903 1 Invoice AV 09/06/2017 09/12/2017 35.99 917 100.05.71.02.5711 B58831904 1 Invoice AV 09/06/2017 09/12/2017 35.97 917 100.05.71.02.5711 B59021790 1 Invoice AV 09/06/2017 09/12/2017 1,947.75 917 100.05.71.02.5711 B59239640 1 Invoice AV 09/07/2017 09/12/2017 124.31 917 100.05.71.02.5711 B59596540 1 Invoice AV 09/06/2017 09/12/2017 33.19 917 100.05.71.02.5711 B59596541 1 Invoice AV 09/06/2017 09/12/2017 63.33 917 100.05.71.02.5711 B59596542 1 Invoice AV 09/06/2017 09/12/2017 156.78 917 100.05.71.02.5711 B59596543 1 Invoice AV 09/06/2017 09/12/2017 125.95 917 100.05.71.02.5711 B59596544 1 Invoice AV 09/06/2017 09/12/2017 29.49 917 100.05.71.02.5711 B59596545 1 Invoice AV 09/06/2017 09/12/2017 7.91 917 100.05.71.02.5711 B59739700 1 Invoice AV 09/14/2017 09/26/2017 39.59 917 100.05.71.02.5711 B59959000 1 Invoice AV 09/14/2017 09/26/2017 46.79 917 100.05.71.02.5711 B60264740 1 Invoice AV 09/14/2017 09/26/2017 10.18 917 100.05.71.02.5711 B60264741 1 Invoice AV 09/14/2017 09/26/2017 11.88 917 100.05.71.02.5711 B60264742 1 Invoice AV 09/14/2017 09/26/2017 92.36 917 100.05.71.02.5711 B60264743 1 Invoice AV 09/14/2017 09/26/2017 13.64 917 100.05.71.02.5711 B60264744 1 Invoice AV 09/14/2017 09/26/2017 157.54 917 100.05.71.02.5711 B60264745 1 Invoice AV 09/14/2017 09/26/2017 64.04 917 100.05.71.02.5711 B60264746 1 Invoice AV 09/14/2017 09/26/2017 17.99 917 100.05.71.02.5711 B60264747 1 Invoice AV 09/14/2017 09/26/2017 5.03 917 100.05.71.02.5711 Total BAKER & TAYLOR ENTERTAINMENT:3,414.78 BRODART CO. 478646 1 Invoice PROCESSING SUPPLIES 09/06/2017 09/12/2017 160.00 917 100.05.71.00.5702 Total BRODART CO.:160.00 BUILDING SERVICE INC. 124158 2 Invoice PUBLIC FURNITURE 09/14/2017 09/26/2017 756.00 917 503.05.00.00.6007 Total BUILDING SERVICE INC.:756.00 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2 Report dates: 9/1/2017-9/30/2017 Oct 12, 2017 12:10PM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number COMPLETE OFFICE OF WIS 140870 1 Invoice MISC OFFICE SUPPLIES 09/14/2017 09/26/2017 111.91 917 100.05.71.00.5701 141597 3 Invoice PAPER PRODUCTS - LIBRARY 09/14/2017 09/26/2017 695.79 917 100.05.71.00.5703 Total COMPLETE OFFICE OF WIS:807.70 DEMCO EDUCATIONAL CORP 6202585 1 Invoice SUPPLIES 09/05/2017 09/26/2017 298.50 917 100.05.71.00.5701 Total DEMCO EDUCATIONAL CORP:298.50 FIRST BUSINESS 3871/092617 1 Invoice HOTSPOTS GRANT 08/28/2017 09/26/2017 60.00 917 100.05.71.00.5740 3871/092617 2 Invoice WLA CONFERENCE 08/28/2017 09/26/2017 185.00 917 100.05.71.00.5303 3871/092617 3 Invoice PRINT 08/28/2017 09/26/2017 53.01 917 100.05.71.01.5711 3889/092617 1 Invoice AV 08/28/2017 09/26/2017 1,111.26 917 100.05.71.02.5711 3889/092617 2 Invoice MISC SUPPLIES 08/28/2017 09/26/2017 34.72 917 100.05.71.00.5701 3905/092617 1 Invoice PRINT 08/28/2017 09/26/2017 71.36 917 100.05.71.01.5711 3905/092617 2 Invoice FOL - PR 08/28/2017 09/26/2017 243.08 917 100.05.71.00.5752 3905/092617 3 Invoice ELECTRONIC MATERIAL 08/28/2017 09/26/2017 392.35 917 100.05.71.03.5711 3905/092617 4 Invoice MERCHANDISE RETURN 08/28/2017 09/26/2017 1.58- 917 100.05.71.00.5752 3905/092617 5 Invoice MERCHANDISE RETURN 08/28/2017 09/26/2017 2.50- 917 100.05.71.00.5752 3913/092617 1 Invoice FOL-PR 08/28/2017 09/26/2017 346.56 917 100.05.71.00.5752 3913/092617 2 Invoice AV 08/28/2017 09/26/2017 707.83 917 100.05.71.02.5711 Total FIRST BUSINESS:3,201.09 GRAYBAR 993227320 1 Invoice GENERAL ELECTRICL LIGHTING - 09/06/2017 09/12/2017 87.50 917 100.05.71.00.5415 Total GRAYBAR:87.50 KUJAWA ENTERPRISES INC. 111463 1 Invoice PLANT CARE 09/01/2017 09/26/2017 61.00 917 100.05.71.00.5415 Total KUJAWA ENTERPRISES INC.:61.00 MICROMARKETING LLC 683389 1 Invoice AV 09/06/2017 09/12/2017 59.99 917 100.05.71.02.5711 685858 1 Invoice AV 09/06/2017 09/12/2017 119.97 917 100.05.71.02.5711 686041 1 Invoice AV 09/06/2017 09/12/2017 79.98 917 100.05.71.02.5711 686331 1 Invoice AV 09/14/2017 09/26/2017 59.99 917 100.05.71.02.5711 686679 1 Invoice AV 09/14/2017 09/26/2017 39.99 917 100.05.71.02.5711 Total MICROMARKETING LLC:359.92 PENGUIN RANDOM HOUSE LLC 1083785516 1 Invoice AV 09/14/2017 09/26/2017 155.00 917 100.05.71.02.5711 Total PENGUIN RANDOM HOUSE LLC:155.00 SAFEWAY PEST MANAGEMENT INC. 9092/092617 3 Invoice PEST CONTROL LIBRARY - JULY 09/16/2017 09/26/2017 60.00 917 100.05.71.00.5415 Total SAFEWAY PEST MANAGEMENT INC.:60.00 TIME WARNER CABLE 063003301082 1 Invoice INTERNET CONNECTION 09/06/2017 09/12/2017 94.57 917 100.05.71.00.5505 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3 Report dates: 9/1/2017-9/30/2017 Oct 12, 2017 12:10PM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number Total TIME WARNER CABLE:94.57 U.S. CELLULAR 0208308319 7 Invoice Monthly Charge- Library 09/15/2017 09/26/2017 25.00 917 100.05.71.00.5602 Total U.S. CELLULAR:25.00 WE ENERGIES 5499-564-961/1 Invoice LIBRARY - GAS 09/06/2017 09/12/2017 838.00 917 100.05.71.00.5910 5499-564-961/2 Invoice LIBRARY - ELECTRIC 09/06/2017 09/12/2017 6,218.65 917 100.05.71.00.5910 Total WE ENERGIES:7,056.65 Grand Totals:20,522.62 Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report].Description = {<>} "1099 adjustment" Invoice Detail.Type = {>} "adjustments" Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999" Director’s Report October, 2017 1. The adult Crafternoon program started again on September 18th. Attendees made photo holders out of polymer clay, and on October 6th art pictures with aluminum foil. Our next project on October 16th is a Halloween themed mobile. Attendance to this program has been very good with about 10-12 people attending each time. The September Memory Café had great turnout with 28 combined attendees and volunteers. Muskego will be hosting a pumpkin painting Memory Café on October 17th, which Basse's Country Delight has graciously donated 20 pumpkins for. That same evening we will continue the Halloween spirit with a presentation by the Paranormal Investigators of Milwaukee. The Sit and Swipe senior tablet training classes wrapped up this month. This fall we started offering the class twice a week instead of once a week, and were able to double the amount of students who could take the course. Mark Moran also returned to the library on October 14th for his always-popular antiques appraisal program. On November 1st local author Eric Schlehlein will present “Forged in Blood,” a true story about a brigade of Wisconsinite troops in the Civil War. The Muskego Health and Wellness Center’s Dr. Jurack will give the 3rd presentation in her health series on “Food and Your Mood” on November 7th, and the following evening the Pabst Mansion Foundation will take us on “A Pabst Mansion View,” a virtual tour of one of Milwaukee’s oldest and most beautiful homes. 2. Teen programs for October will include a John Green Book Contest and Teen Slime Time where teens can make their own slime. Teen Advisory Board is moving to a virtual chat group so teens can participate remotely anytime and anywhere. These chat group meetings will take place through the WhatsApp App and teens will be able to talk freely about the library, and be notified about programs and possible volunteer projects. 3. Winding down from summer reading and revving up for fall programming – that’s what we do in September! After a hiatus from programming during the first full week, we picked all of our regular weekly programming back up and added in an evening offering, I Heart Art, where kids were encouraged to try new process art styles in a creativity development workshop. We began our popular Sensory Playdate programming once more with a fun ABCs & 123s theme. We also enjoyed a fall wildlife performance by naturalist David Stokes, where attendees got to touch real animals and learn fun facts about the earth. We were invited to several after-school and satellite preschool locations for outreach storytimes. Looking ahead to October, we welcome KidsPlay on October 16 at 2:00, begin Secret Agent Spy Club meetings, and enjoy three book clubs: Comic Book Book Club (10/2), Read Aloud Crowd (10/5), and Family Picturebook Brunch (10/21). 4. Building update: J.M. Brennan Inc. continues to work on the Controls project. The AV upgrade in Meeting Room 4 is complete. JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC Through Sept Checkouts 2016 22,245 22,848 24,440 23,347 20,907 28,189 27,854 27,839 21,826 22,138 21,843 18,649 219,495 2017 23,280 22,488 25,479 22,564 21,917 28,959 29,044 25,946 20,266 219,943 % Change 4.7%-1.6%4.3%-3.4%4.8%2.7%4.3%-6.8%-7.1%0.2% eBook Checkouts 2016 1,654 1,528 1,647 1,522 1,563 1,446 1,547 1,500 1,455 1,491 1,365 1,497 13,862 2017 1,654 1,453 1,774 1,700 1,568 1,683 1,717 1,729 1,654 14,932 % Change 0.0%-4.9%7.7%11.7%0.3%16.4%11.0%15.3%13.7%7.7% Self-Service Transaction Percentage of Total Circ (Self-check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts) 2016 57.0%57.1%57.7%55.7%59.5%55.1%57.4%57.3%56.5%60.6%62.5%62.4%57.0% 2017 56.4%56.5%57.3%59.4%57.7%51.7%59.1%55.7%60.0%57.1% Library Visits 2016 11,004 11,575 12,858 11,846 10,365 14,063 12,930 13,343 9,936 10,884 10,061 8,356 107,920 2017 10,901 11,146 13,100 10,339 10,600 14,598 13,934 12,585 9,812 107,015 % Change -0.9%-3.7%1.9%-12.7%2.3%3.8%7.8%-5.7%-1.2%-0.8% Reference Transactions 2016 1,323 1,415 1,434 1,244 1,069 1,279 1,166 1,239 1,129 1,148 924 893 11,298 2017 1,224 1,237 1,425 1,080 1,133 992 1,077 1,206 874 10,248 % Change -7.5%-12.6%-0.6%-13.2%6.0%-22.4%-7.6%-2.7%-22.6%-9.3% Meeting Room Use 2016 82 83 98 83 81 76 47 64 66 82 91 82 680 2017 88 96 99 76 88 69 76 84 79 755 % Change 7.3%15.7%1.0%-8.4%8.6%-9.2%61.7%31.3%19.7%11.0% Monthly Statistics for Muskego Public Library 2017 MUSKEGO PUBLIC LIBRARY BOARD – CITY OF MUSKEGO RESOLUTION #003-2017 APPROVAL OF AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE MUSKEGO PUBLIC LIBRARY AND FEH ASSOCIATES, INC. DBA FEH DESIGN WHEREAS, In January of 2017, the Library Board President designated a Task Force to review proposals and recommend an architectural firm to provide the necessary professional services for the Library’s Children’s Area redesign project; and WHEREAS, The Task Force reviewed the submitted proposals, met and interviewed three firms and recommended that the Library Board select FEH Design; and WHEREAS, In February of 2017, the Library Board approved the Task Force’s recommendation to select FEH Design; and NOW, THEREFORE, BE IT RESOLVED, The Muskego Public Library Board, upon recommendation of the Task Force, does hereby approve the attached AIA Form of Amendment between the Muskego Public Library Board and FEH Design. BE IT FURTHER RESOLVED That the Library Board President is hereby authorized to execute the agreement in the name of the Library Board and the City Attorney is authorized to make substantive changes to the agreement as may be necessary in order to preserve the general intent thereof. DATED THIS 17TH DAY OF OCTOBER, 2017. This is to certify that this is a true and accurate copy of Resolution #003-2017 which was adopted by the Muskego Public Library Board of the City of Muskego. ____________________________ Library Director 10/2017 Administrative Services Librarian City of Muskego Position Description Name: Department: Library Position Title: Administrative Services Assistant Pay Grade: 14 FLSA: N Date: Reports To: Library Director Category D – Position IV & SC-3 (Position Classifications for Wisconsin Public Libraries, 4th Edition) Purpose of Position Responsible for providing and coordinating office, staff, and administrative support for the Library Director; for preparing Library Board agendas, reports, and minutes; and for other duties such as assisting in processing accounts, budget preparations, purchasing, and related functions. Duties and Responsibilities The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.  Checks and verifies invoices and prepares vouchers for payment of invoices according to proper library account categories. Organizes completed vouchers for review by the library director prior to th eir submission to the library board for final approval.  Counts and records daily cash receipts, periodic copy machine receipts; prepares deposits and makes daily desk change.  Orders library materials and supplies as authorized by the library director.  Acts as person-in-charge of facility when designated.  Prepares correspondence and reports, as assigned by the library director.  Records library board minutes, helps prepare agendas and related materials for regular library board and other special meetings as assigned by the library director.  Schedules meeting rooms and makes arrangements for equipment needed. Checks eligibility of groups using rooms. Types and distributes meeting room schedule.  Trains back-up in all necessary duties.  Provide reference services to patrons.  Provides reader’s advisory services to patrons.  Assists individuals and groups in using the library’s computer systems, such as Internet and OPACs.  Plans special interest displays, programs and projects; prepares routine publicity.  Performs light housekeeping.  Performs other related work. Knowledge and Abilities  Knowledge of generally accepted bookkeeping and basic accounting practices and procedures.  Ability to gather statistics, analyze information and write reports.  Ability to develop a working understanding of current library record keeping and filing systems.  Good interpersonal skills and ability to maintain and foster cooperative and courteous working relationship with the public, peers and supervisors.  Ability to perform assigned office and clerical tasks with minimum of supervision.  Ability to train and instruct others.  Ability to effectively present information and respond to questions from patrons.  Ability to operate library business machines properly  Knowledge of databases and search methods.  Ability to understand library policies and procedures and apply them to library operations.  Ability to use computer software and manage computer technology. Administrative Services Librarian  Ability to work independently, organize and prioritize work and respond to changing work demands.  Knowledge of library operations, services and materials.  Mobility: travel to meetings outside the library.  Understanding of basic library principles, procedures, technology, goals, and philosophy of service.  Willingness to maintain skills in above-mentioned areas through active participation in appropriate continuing education activities. Physical Demands of the Position  Ability to work in confined spaces.  Bending/twisting and reaching.  Climbing: ascending and descending short footstool.  Far vision at 20 feet or further; near vision at 20 inches or less.  Fingering: keyboarding, writing, filing, sorting, shelving, and processing.  Handling: processing, picking up and shelving library materials.  Lifting and carrying: 50 pounds or less.  Pushing and pulling: objects weighing 300-400 pounds on wheels.  Sitting, standing, walking, climbing, stooping, kneeling and crouching.  Talking and hearing; use of the telephone. Environmental Adaptability Ability to work under safe and comfortable conditions where exposure to environmental factors such as repetitive computer keyboard use and light repetitive lifting poses a risk of injury. Mental Requirements  Ability to apply technical knowledge.  Ability to comprehend and follow instructions: effectively follow i nstructions from supervisor.  Ability to deal with abstract and concrete variables.  Ability to interpret technical regulations and instructions.  Analytical skills: identify problems and opportunities; review possible alternative courses of action before selecting one; utilize information resources available when making decisions.  Communication skills: effectively communicate ideas and information both in written and verbal form.  Creative decision-making; effectively evaluate or make independent decisions based upon experience, knowledge or training, without supervision.  Mathematical ability: calculate basic arithmetic problems (addition, subtraction, multiplication and division) without the aid of a calculator.  Planning and organization skills: develop long-range plans to solve complex problems or take advantage of opportunities; establish systematic methods of accomplishing goals.  Problem-solving skills: develop feasible, realistic solutions to problems; recommend actions designed to prevent problems from occurring; refer problems to supervisor when necessary.  Reading ability: effectively read and understand information contained in memoranda, reports and bulletins, etc.  Time management: set priorities in order to meet assignment deadlines. Environmental and Working Conditions  Primarily an inside work environment.  Evening and weekend hours required. Education and Experience  Bachelor’s of Science in business administration from an accredited institution or relevant business or finance degree preferred. In lieu of degree, equivalent business and finance experience will be considered.  Experience in office management.  Experience in a public library or equivalent experience preferred. Administrative Services Librarian The City of Muskego is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. ___________________________ ___________________________ Employee's Signature Supervisor's Signature ___________________________ ___________________________ Date Date Approved by the Library Board – June, 2012