LIBRARY BOARD Packet - 9/19/2017
CITY OF MUSKEGO
LIBRARY BOARD AGENDA
September 19, 2017
5:00 PM
Library Conference Room, S73 W16663 Janesville
Road
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
City Residents and Taxpayers Only – Speakers will be limited to making comments
related to all agenda items excluding closed session items relating to employment and
labor issues. Comments will be limited to three minutes per speaker per agenda item.
There will be no discussion by/with the Library Board during Public Comment.
APPROVAL OF MINUTES from September 13, 2017
LIBRARY FINANCIAL REPORTS from August 2017
PRESIDENT’S REPORT
Information
DIRECTOR’S REPORT
Information
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
1. Continue conversation regarding half-time children's assistant position
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
1. Commitment of Funds for Children's Area Redesign
NOTICE OF CLOSED SESSION
1. Filling the vacancy of Library Director
The Library Board of the City of Muskego will meet at approximately 5:00 pm, or as
soon thereafter as time permits, on Tuesday, September 19, 2017 in the Library
Conference Room, Muskego Public Library, S73 W16663 Janesville Road, Muskego,
Wisconsin, following conclusion of consideration of the above portion of its regularly
scheduled agenda, to vote on a motion to convene in closed session at said time and
place for discussion/action relative to: Discussion/action relative to continuing the
process for filling the position of Library Director for the Muskego Public Library and to
take such further action as may be necessary and appropriate with respect to such
matters.
A closed session for the above purpose is authorized pursuant to the provisions of Wis.
Stats. Section §19.85(1)(c), which authorizes a governmental body, upon motion duly
made and carried, to meet in closed session to consider employment, promotion,
compensation or performance evaluation data of any public employee over which the
governmental body has jurisdiction or exercises responsibility.
Upon conclusion of the closed session, the Library Board will convene in open session to
consider its public agenda, including motions to recommend approval or rejection of the
above-listed deliberations or any of the public agenda items that have not been acted
upon.
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
NOTICE
PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality
may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at
the above-stated meeting other than the governmental body specifically referred to above in this notice.
Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and
services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100.
Unapproved
CITY OF MUSKEGO
LIBRARY BOARD MINUTES
September 13, 2017
3:00 PM
Library Conference Room, S73 W16663
JANESVILLE RD
CALL TO ORDER
President Robertson called the meeting to order at 3:01 pm.
PLEDGE OF ALLEGIANCE
ROLL CALL
Present were Trustees Robertson, Tomaszewski, Keil, Heinowski, Darkow, Konkel, and
Alderman Borgman. Trustees Schaefer and Stuart were excused.
STATEMENT OF PUBLIC NOTICE
The meeting was noticed in accordance with the open meeting law.
PUBLIC COMMENT
APPROVAL OF MINUTES from August 15, 2017
Ald. Borgman made a motion to APPROVE THE MINUTES from August 15, 2017,
Trustee Darkow seconded.
Motion Passed 7 in favor.
PRESIDENT’S REPORT
Information
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
NOTICE OF CLOSED SESSION
Alderman Borgman made a motion to enter closed session pursuant to: the
provisions of Wis. Stats. Section §19.85(1)(c), which authorizes a governmental body,
upon motion duly made and carried, to meet in closed session to consider
employment, promotion, compensation or performance evaluation data of any public
employee over which the governmental body has jurisdiction or exercises
responsibility, more specifically discussion relative to filling the position of Library
Director. Trustee Tomaszewski seconded. Motion passed 7 in favor. Upon conclusion
of the closed session, the Library Board will convene in open session to consider its
public agenda, including motions to recommend approval or rejection of the above-
listed deliberations or any of the public agenda items that have not been acted upon.
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
Ald. Borgman made a motion to adjourn at 5:40 pm, Trustee Darkow seconded.
Motion Passed 7 in favor.
CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1
Period: 08/17 Sep 01, 2017 01:50PM
2017-17 2017-17 2017-17 2017-17 % Actual Over /
Adopted Amended YTD Current month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.4140 LIBRARY GRANTS REVENUE 1,592.00 1,592.00 .00 .00 .00 1,592.00-
100.05.71.00.4150 LIBRARY - SYSTEM, ETC 112,845.00 112,845.00 56,806.50 .00 50.34% 56,038.50-
100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,300.00 1,300.00 1,059.01 82.84 81.46% 240.99-
100.05.71.00.4313 LIBRARY FINES 17,000.00 17,000.00 12,388.10 2,850.04 72.87% 4,611.90-
100.05.71.00.4314 LIBRARY TAXABLE REVENUE 9,000.00 9,000.00 5,315.87 650.00 59.07% 3,684.13-
100.05.71.00.4542 LIBRARY PHONE USE .00 .00 .00 .00 .00 .00
100.05.71.00.4544 ROOM RENTAL 1,000.00 1,000.00 950.00 .00 95.00% 50.00-
100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 .00 .00 .00 .00 .00
100.05.71.00.4552 LIBRARY FRIENDS REVENUE 5,000.00 5,000.00 4,227.66 869.88 84.55% 772.34-
Total LIBRARY DEPARTMENT: 147,737.00 147,737.00 80,747.14 4,452.76 54.66% 66,989.86-
CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1
Period: 08/17 Sep 01, 2017 01:37PM
2017-17 2017-17 2017-17 2017-17 % Actual Over /
Adopted Amended YTD Current Month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.5101 SALARY & WAGES 586,070.00 586,070.00 354,778.93 39,139.07 60.54% 231,291.07-
100.05.71.00.5102 SALARIES & WAGES - OVERTIME 2,000.00 2,000.00 .00 .00 .00 2,000.00-
100.05.71.00.5201 FICA 46,603.00 46,603.00 27,597.75 3,042.68 59.22% 19,005.25-
100.05.71.00.5202 PENSION 38,119.00 38,119.00 22,595.92 2,458.22 59.28% 15,523.08-
100.05.71.00.5203 HEALTH 71,580.00 71,580.00 43,231.18 4,447.88 60.40% 28,348.82-
100.05.71.00.5204 LIFE 1,282.00 1,282.00 864.24 111.12 67.41% 417.76-
100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00
100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 21,120.00 21,120.00 13,570.00 1,505.00 64.25% 7,550.00-
100.05.71.00.5302 MILEAGE 1,200.00 1,200.00 782.80 14.98 65.23% 417.20-
100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 371.02 .00 10.60% 3,128.98-
100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 1,130.00 .00 86.92% 170.00-
100.05.71.00.5401 LIBRARY EQUIPMENT 19,000.00 19,000.00 12,322.75 434.04 64.86% 6,677.25-
100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 36,000.00 36,000.00 17,279.58 2,777.14 48.00% 18,720.42-
100.05.71.00.5505 COMPUTER CHARGES 33,390.00 33,390.00 25,722.88 94.57 77.04% 7,667.12-
100.05.71.00.5602 TELEPHONE 300.00 300.00 125.00 25.00 41.67% 175.00-
100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 9,800.00 9,800.00 4,986.19 374.59 50.88% 4,813.81-
100.05.71.00.5702 PROCESSING SUPPLIES 16,400.00 16,400.00 11,631.34 379.60 70.92% 4,768.66-
100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,500.00 3,500.00 2,122.81 837.97 60.65% 1,377.19-
100.05.71.00.5740 LIBRARY GRANT EXPENSE 1,592.00 1,592.00 .00 .00 .00 1,592.00-
100.05.71.00.5752 LIBRARY FRIENDS EXPENSE 5,000.00 5,000.00 5,019.81 792.15 100.40% 19.81
100.05.71.00.5774 LIBRARY REPLACEMENT 1,300.00 1,300.00 204.58 .00 15.74% 1,095.42-
100.05.71.00.5835 HOUSEKEEPING SERVICES 38,500.00 38,500.00 24,392.00 3,049.00 63.36% 14,108.00-
100.05.71.00.5910 GAS & ELECTRIC 80,000.00 80,000.00 38,985.18 7,126.25 48.73% 41,014.82-
100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 1,290.52 .00 51.62% 1,209.48-
100.05.71.00.6062 PROGRAMMING 5,000.00 5,000.00 5,484.12 942.90 109.68% 484.12
100.05.71.01.5711 PRINT MATERIALS 115,000.00 115,000.00 64,236.90 6,823.08 55.86% 50,763.10-
100.05.71.01.5713 PRINT MATERIALS - ADULT .00 .00 .00 .00 .00 .00
100.05.71.02.5711 AUDIO VISUAL MATERIALS 50,000.00 50,000.00 26,073.78 2,448.34 52.15% 23,926.22-
100.05.71.03.5711 ELECTRONIC MATERIALS 16,000.00 16,000.00 11,574.55 .00 72.34% 4,425.45-
100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V. .00 .00 .00 .00 .00 .00
100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00
100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00
100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00
100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00
100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00
100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00
100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00
100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00
100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00
Total LIBRARY DEPARTMENT: 1,206,056.00 1,206,056.00 716,373.83 76,823.58 59.40% 489,682.17-
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1
Report dates: 8/1/2017-8/31/2017 Sep 11, 2017 01:06PM
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999"
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
BAKER & TAYLOR COMPANY
0002995422 1 Invoice PRINT RETURN 08/10/2017 08/22/2017 16.24-817 100.05.71.01.5711
0002998966 1 Invoice RETURNS 08/31/2017 09/12/2017 12.41- 917 100.05.71.01.5711
2033032694 1 Invoice PRINT 08/01/2017 08/08/2017 2,288.01 817 100.05.71.01.5711
2033037538 1 Invoice PRINT 08/01/2017 08/08/2017 81.24 817 100.05.71.01.5711
2033037538 2 Invoice AV 08/01/2017 08/08/2017 32.98 817 100.05.71.02.5711
2033053467 1 Invoice PRINT 08/16/2017 08/22/2017 773.91 817 100.05.71.01.5711
2033063168 1 Invoice PRINT 08/16/2017 08/22/2017 869.68 817 100.05.71.01.5711
2033072813 1 Invoice PRINT 08/16/2017 08/22/2017 898.86 817 100.05.71.01.5711
2033081318 1 Invoice PRINT 08/24/2017 09/12/2017 408.44 917 100.05.71.01.5711
2033081318 2 Invoice REPLACEMENTS 08/24/2017 09/12/2017 52.18 917 100.05.71.00.5774
2033088237 1 Invoice PRINT 08/24/2017 09/12/2017 1,036.41 917 100.05.71.01.5711
2033090622 1 Invoice PRINT 08/24/2017 09/12/2017 984.29 917 100.05.71.01.5711
2033091124 1 Invoice PRINT 08/30/2017 09/12/2017 147.55 917 100.05.71.01.5711
2033096724 1 Invoice PRINT 08/30/2017 09/12/2017 727.63 917 100.05.71.01.5711
5014645899 1 Invoice PRINT 08/04/2017 08/08/2017 60.08 817 100.05.71.01.5711
5014653138 1 Invoice PRINT 08/10/2017 08/22/2017 138.44 817 100.05.71.01.5711
5014660688 1 Invoice PRINT 08/17/2017 08/22/2017 117.69 817 100.05.71.01.5711
5014668756 1 Invoice PRINT 08/30/2017 09/12/2017 41.57 917 100.05.71.01.5711
Total BAKER & TAYLOR COMPANY:8,630.31
BAKER & TAYLOR ENTERTAINMENT
B56238160 1 Invoice AV 08/04/2017 08/08/2017 11.88 817 100.05.71.02.5711
B56238161 1 Invoice AV 08/04/2017 08/08/2017 128.76 817 100.05.71.02.5711
B56238162 1 Invoice AV 08/04/2017 08/08/2017 57.58 817 100.05.71.02.5711
B56238163 1 Invoice AV 08/04/2017 08/08/2017 9.35 817 100.05.71.02.5711
B56296410 1 Invoice AV 08/04/2017 08/08/2017 16.66 817 100.05.71.02.5711
B56346070 1 Invoice AV 08/04/2017 08/08/2017 10.18 817 100.05.71.02.5711
B56492790 1 Invoice AV 08/04/2017 08/08/2017 11.98 817 100.05.71.02.5711
B56492800 1 Invoice AV 08/04/2017 08/08/2017 11.98 817 100.05.71.02.5711
B56899510 1 Invoice AV 08/10/2017 08/22/2017 64.76 817 100.05.71.02.5711
B56899511 1 Invoice AV 08/10/2017 08/22/2017 5.03 817 100.05.71.02.5711
B56899512 1 Invoice AV 08/10/2017 08/22/2017 64.77 817 100.05.71.02.5711
B56899513 1 Invoice AV 08/10/2017 08/22/2017 28.79 817 100.05.71.02.5711
B56899514 1 Invoice AV 08/10/2017 08/22/2017 14.39 817 100.05.71.02.5711
B57314330 1 Invoice AV 08/16/2017 08/22/2017 86.38 817 100.05.71.02.5711
B57509120 1 Invoice AV 08/16/2017 08/22/2017 258.05 817 100.05.71.02.5711
B57509121 1 Invoice AV 08/16/2017 08/22/2017 97.17 817 100.05.71.02.5711
B57509122 1 Invoice AV 08/16/2017 08/22/2017 61.15 817 100.05.71.02.5711
B58144830 1 Invoice AV 08/24/2017 09/12/2017 237.51 917 100.05.71.02.5711
B58144831 1 Invoice AV 08/24/2017 09/12/2017 28.79 917 100.05.71.02.5711
B58144832 1 Invoice AV 08/24/2017 09/12/2017 76.30 917 100.05.71.02.5711
B58144833 1 Invoice AV 08/24/2017 09/12/2017 20.14 917 100.05.71.02.5711
B58538150 1 Invoice AV 08/30/2017 09/12/2017 10.79 917 100.05.71.02.5711
B58545090 1 Invoice AV 08/30/2017 09/12/2017 82.22 917 100.05.71.02.5711
B587318CM 1 Invoice AV RETURN 08/10/2017 08/22/2017 17.99-817 100.05.71.02.5711
T62275760 1 Invoice AV 08/24/2017 09/12/2017 33.98 917 100.05.71.02.5711
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2
Report dates: 8/1/2017-8/31/2017 Sep 11, 2017 01:06PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
Total BAKER & TAYLOR ENTERTAINMENT:1,410.60
BRODART CO.
476934 1 Invoice MISC PROCESSING SUPPLIES 08/10/2017 08/22/2017 379.60 817 100.05.71.00.5702
Total BRODART CO.:379.60
CINNABAR MEDIA VENTURES
1010209 1 Invoice AV 08/04/2017 08/08/2017 326.45 817 100.05.71.02.5711
Total CINNABAR MEDIA VENTURES:326.45
COMPLETE OFFICE OF WIS
120619 1 Invoice MISC OFFICE SUPPLIES 08/10/2017 08/22/2017 167.35 817 100.05.71.00.5701
123419 1 Invoice FOL EXPENSES 08/16/2017 08/22/2017 30.12 817 100.05.71.00.5752
123419 2 Invoice MISC OFFICE SUPPLIES 08/16/2017 08/22/2017 142.53 817 100.05.71.00.5701
93531 3 Invoice PAPER PRODUCTS - LIBRARY 08/03/2017 08/08/2017 777.62 817 100.05.71.00.5703
94270 2 Invoice PAPER PRODUCTS - LIBRARY 08/03/2017 08/08/2017 52.22 817 100.05.71.00.5703
Total COMPLETE OFFICE OF WIS:1,169.84
DEMCO EDUCATIONAL CORP
6187356 1 Invoice MISC OFFICE SUPPLIES 08/24/2017 09/12/2017 192.99 917 100.05.71.00.5701
Total DEMCO EDUCATIONAL CORP:192.99
ELLIOTS ACE HARDWARE
601005/082217 2 Invoice LIBRARY MAINT 08/17/2017 08/22/2017 13.98 817 100.05.71.00.5415
Total ELLIOTS ACE HARDWARE:13.98
FINDAWAY WORLD,LLC
223124 1 Invoice AV 08/24/2017 09/12/2017 445.93 917 100.05.71.02.5711
225933 1 Invoice AV 08/24/2017 09/12/2017 331.94 917 100.05.71.02.5711
Total FINDAWAY WORLD,LLC:777.87
FIRST BUSINESS
3871/082217 1 Invoice PRINT 07/27/2017 08/22/2017 223.61 817 100.05.71.01.5711
3871/082217 2 Invoice REFUND-SALES TAX 07/27/2017 08/22/2017 2.68- 817 100.05.71.01.5711
3871/082217 3 Invoice PROGRAMMING 07/27/2017 08/22/2017 712.18 817 100.05.71.00.6062
3889/082217 1 Invoice AV 07/27/2017 08/22/2017 192.94 817 100.05.71.02.5711
3889/082217 2 Invoice MISC OFFICE SUPPLIES 07/27/2017 08/22/2017 15.70 817 100.05.71.00.5701
3897/082217 1 Invoice PROGRAMMING 07/27/2017 08/22/2017 50.72 817 100.05.71.00.6062
3913/082217 1 Invoice AV 07/27/2017 08/22/2017 40.97 817 100.05.71.02.5711
3913/082217 2 Invoice FOL-PR 07/27/2017 08/22/2017 726.89 817 100.05.71.00.5752
Total FIRST BUSINESS:1,960.33
GRAYBAR
991924949 1 Invoice ULTRASONIC SENSOR - LIBRARY 08/03/2017 08/08/2017 219.62 817 100.05.71.00.5415
Total GRAYBAR:219.62
JAMES IMAGING SYSTEMS INC (lease)
337194260 1 Invoice PUBLIC PRINT STATION 08/30/2017 09/12/2017 428.07 917 100.05.71.00.5401
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3
Report dates: 8/1/2017-8/31/2017 Sep 11, 2017 01:06PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
Total JAMES IMAGING SYSTEMS INC (lease):428.07
JANI-KING INC- MILW REGION
MIL09170146 3 Invoice CLEANING/LIB SEPT 08/31/2017 09/12/2017 3,049.00 917 100.05.71.00.5835
MIL8170149 3 Invoice CLEANING - LIB 08/03/2017 08/08/2017 3,049.00 817 100.05.71.00.5835
Total JANI-KING INC- MILW REGION:6,098.00
KUJAWA ENTERPRISES INC.
110651 1 Invoice PLANT SERVICE 08/10/2017 08/22/2017 180.50 817 100.05.71.00.5415
110651 2 Invoice PLANTS - FOL 08/10/2017 08/22/2017 1,494.00 817 503.05.00.00.6007
110831 1 Invoice PLANT SERVICE 08/10/2017 08/22/2017 61.00 817 100.05.71.00.5415
Total KUJAWA ENTERPRISES INC.:1,735.50
LAKELAND SUPPLY, INC.
098859 2 Invoice POLICE DEPT RESTROOM SUPPL 08/17/2017 08/22/2017 222.56 817 100.05.71.00.5415
Total LAKELAND SUPPLY, INC.:222.56
MICROMARKETING LLC
682177 1 Invoice AV 08/10/2017 08/22/2017 52.50 817 100.05.71.02.5711
682502 1 Invoice AV 08/10/2017 08/22/2017 34.99 817 100.05.71.02.5711
684926 1 Invoice AV 08/31/2017 09/12/2017 112.48 917 100.05.71.02.5711
685448 1 Invoice AV 08/31/2017 09/12/2017 44.99 917 100.05.71.02.5711
685524 1 Invoice AV 08/31/2017 09/12/2017 8.50 917 100.05.71.02.5711
Total MICROMARKETING LLC:253.46
PENGUIN RANDOM HOUSE LLC
1083170767 1 Invoice AV 08/10/2017 08/22/2017 45.00 817 100.05.71.02.5711
1083209848 1 Invoice AV 08/10/2017 08/22/2017 205.00 817 100.05.71.02.5711
1083470323 1 Invoice AV 08/30/2017 09/12/2017 75.00 917 100.05.71.02.5711
1083499201 1 Invoice AV 08/31/2017 09/12/2017 35.00 917 100.05.71.02.5711
1083509489 1 Invoice AV 08/31/2017 09/12/2017 85.00 917 100.05.71.02.5711
1083533814 1 Invoice AV 08/31/2017 09/12/2017 40.00 917 100.05.71.02.5711
Total PENGUIN RANDOM HOUSE LLC:485.00
RECYCLE TECHNOLOGIES, INC.
173405 3 Invoice LIGHT BULBS AND BATTERIES 08/03/2017 08/08/2017 32.04 817 100.05.71.00.5415
Total RECYCLE TECHNOLOGIES, INC.:32.04
TIME WARNER CABLE
063003301072 1 Invoice BUSINESS INTERNET CONNECTI 08/04/2017 08/08/2017 94.57 817 100.05.71.00.5505
Total TIME WARNER CABLE:94.57
U.S. CELLULAR
0203648985 7 Invoice Monthly Charge- Library 08/14/2017 08/22/2017 25.00 817 100.05.71.00.5602
Total U.S. CELLULAR:25.00
USA FIRE PROTECTION
257300 1 Invoice MOTOR FOR AIR COMPRESSOR 08/04/2017 08/08/2017 520.00 817 100.05.71.00.5415
257923 1 Invoice ANNUAL SPRINKLER INSPECTION 08/31/2017 09/12/2017 465.00 917 100.05.71.00.5415
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 4
Report dates: 8/1/2017-8/31/2017 Sep 11, 2017 01:06PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
Total USA FIRE PROTECTION:985.00
WE ENERGIES
5499-564-961/1 Invoice LIBRARY - GAS 08/09/2017 08/22/2017 790.40 817 100.05.71.00.5910
5499-564-961/2 Invoice LIBRARY - ELECTRIC 08/09/2017 08/22/2017 6,335.85 817 100.05.71.00.5910
Total WE ENERGIES:7,126.25
Grand Totals:32,567.04
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999"
CITY OF MUSKEGO
BALANCE SHEET
AUGUST 31, 2017
FEDERATED LIBRARY SYSTEM FUND
ASSETS
503.00.00.00.1001 EQUITY IN POOLED CASH 120,092.90
TOTAL ASSETS 120,092.90
LIABILITIES AND EQUITY
FUND EQUITY
503.00.00.00.3510 FUND BALANCE-RESERVED 14,784.97
503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT 105,977.15
REVENUE OVER EXPENDITURES - YTD ( 669.22)
TOTAL FUND EQUITY 120,092.90
TOTAL LIABILITIES AND EQUITY 120,092.90
CITY OF MUSKEGO
BALANCE SHEET
AUGUST 31, 2017
LIBRARY EXPANSION TRUST FUND
ASSETS
502.00.00.00.1001 EQUITY IN POOLED CASH ( 32,897.00)
502.00.00.00.1011 CASH IN BANK- LIBRARY-1B 12,849.80
502.00.00.00.1105 LIBRARY INVESTMENTS 43,543.21
TOTAL ASSETS 23,496.01
LIABILITIES AND EQUITY
FUND EQUITY
502.00.00.00.3501 FUND BALANCE-RESERVED 61,692.95
502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 38,355.97)
REVENUE OVER EXPENDITURES - YTD 159.03
TOTAL FUND EQUITY 23,496.01
TOTAL LIABILITIES AND EQUITY 23,496.01
Director’s Report
September, 2017
1. Administrative Services Librarian Paula House has tendered her resignation. Her last day will be
October 20, 2017. She and her husband are moving to Florida.
2. Children’s update (from Abby Bussen, Children’s Librarian): We’re happy to be looking back on a
very successful season of our Summer Reading Program, both because of across-the-board increases
in registration and program attendance…and because it can be quite exhausting for staff! Our
registration total for the summer of 2017 was 1,229 with 914 in-person registrations and 315
registrations through facilities participating in our childcare extension program. We were so pleased
that more childcare facilities decided to participate in the simplified reading plan we created
specifically for daycares. Facilities that participated were then treated to outreach storytimes from
members of our children’s staff. The 1,229 registrations this year are a marked increase from 2016,
with 903 registrations total. We experienced not only increased registration across all age ranges, but
increased participation, with more children turning in weekly and monthly sheets throughout the
summer. Over 128 offered programs, we were pleased to have 7,435 child and adult attendees. In
2016, we offered 119 programs for 5,248 attendees, so again, the increase is clear. We attribute this in
large part to increased partnership with and visits to public and parochial schools, which have
increased our visibility and recognition throughout the community. We have already started looking
ahead to not only programming for the 2017-2018 school year, but next year’s summer reading
program and what enhancements we can make that will benefit families and childcare facilities.
3. Young Adult update (from Amanda Hyland, Young Adult/Marketing Librarian): The Summer
Reading Program ended with the After Hours Pizza Party which was attended by 20 teens who had fun
playing mini games and eating pizza. The Young Adult Summer Reading program was a success with
198 participants, 519 reading logs handed in, and 120,825 minutes read. Now that summer is over and
school is in session, the Teen Advisory Board will meet in September to discuss the possibilities of
making TAB virtual by using social media to make participation more inclusive and
effective. Programs for October will include a John Green Contest and Teen Slime Time.
4. Adult Services update (from Samantha Quail: Adult Librarian): October will be an exciting month
for adult library programs. The Muskego Health and Wellness Center well be presenting the second
installment in their 3-part series on important health concerns. This month’s topic is “The Three
Highs, correcting high cholesterol, high blood pressure, and high blood sugar naturally” on October
3rd. A seven-week program series on senior fall prevention, hosted by the Waukesha ADRC, will
begin on October 4th and continue until November 15th. The next Memory Café will be on October
17th where we will be celebrating the autumn season with pumpkin painting and caramel apples. That
same evening, the Paranormal Investigators of Milwaukee will give us an inside peak into paranormal
activity investigations. Finally, the ever-popular Mark Moran will be returning on Saturday October
14th to perform antiques appraisals.
5. Building update: J.M. Brennan Inc. continues to work on the Controls project. The chairs for the
adult reading area have arrived.
6. Children’s Area update: On Wednesday 9/6, staff and Board members met with representatives
from FEH to fine-tune layout and design elements for the Children’s Area. We decided to meet
again on October 3 for a “95%” meeting which will be our final chance to give input on layout,
carpeting, colors, furniture etc. Gregg planned to attend the October Board meeting to present
the finalized concept to the full Board. One of the things discussed at the Design Session was the
need to involve a lighting engineer and Gregg suggested Brad Biddick from Henneman
Engineering with whom he has worked before. Unfortunately Brad cannot provide the required
construction documents by the October Board meeting, so Gregg suggests moving things back
one month. He assures me this will not impact the proposed timeline for bidding the project.
a. The currently scheduled “95%” meeting on October 3 is cancelled and will be
rescheduled for early November on a date TBD.
b. Gregg will attend the November Board meeting to present the finalized concept.
We introduced the FEH staff to George Wolwark, so they can consult with him regarding
building issues that may arise during construction and enlist his help with running data drops
etc. George will attend the November “95%” meeting.
7. Planned AV upgrade of Meeting Room 4: InfoCor will install the new equipment from 9/20-22,
and George will move the screen as soon as he has time and the room is available for several
days.
8. Employee Anniversaries in September:
5 years Elke Saylor (Head of Reference)
5 years Samantha Quail (Adult Librarian)
3 years Heather Ziolecki (aide)
IDEAS. INFORMATION. COMMUNITY
Library Board
9 Members
Director
1.0
Head of Reference
1.0
Adult Librarian
1.0
Young Adult and
Marketing Librarian
1.0
Children's Librarian
1.0
Reference Assistant
1.0
Children's Assistant
1.0
Reference Assistant
0.5
Children's Assistant
0.5
Circulation
Supervisor
1.0
Aide
0.5
Aide
0.5
Aide
0.5
Aide
0.5
Aide
0.5
Aide
0.5
Aide
0.5
Shelver
0.2
Shelver
0.2
Shelver
0.2
Shelver
0.2
Administrative
Services Librarian
1.0
JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC Through Aug
Checkouts
2016 22,245 22,848 24,440 23,347 20,907 28,189 27,854 27,839 21,826 22,138 21,843 18,649 197,669
2017 23,280 22,488 25,479 22,564 21,917 28,959 29,044 25,946 199,677
% Change 4.7%-1.6%4.3%-3.4%4.8%2.7%4.3%-6.8%1.0%
eBook Checkouts
2016 1,654 1,528 1,647 1,522 1,563 1,446 1,547 1,500 1,455 1,491 1,365 1,497 12,407
2017 1,654 1,453 1,774 1,700 1,568 1,683 1,717 1,729 13,278
% Change 0.0%-4.9%7.7%11.7%0.3%16.4%11.0%15.3%7.0%
Self-Service Transaction Percentage of Total Circ (Self-check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts)
2016 57.0%57.1%57.7%55.7%59.5%55.1%57.4%57.3%56.5%60.6%62.5%62.4%57.1%
2017 56.4%56.5%57.3%59.4%57.7%51.7%59.1%55.7%56.7%
Library Visits
2016 11,004 11,575 12,858 11,846 10,365 14,063 12,930 13,343 9,936 10,884 10,061 8,356 97,984
2017 10,901 11,146 13,100 10,339 10,600 14,598 13,934 12,585 97,203
% Change -0.9%-3.7%1.9%-12.7%2.3%3.8%7.8%-5.7%-0.8%
Reference Transactions
2016 1,323 1,415 1,434 1,244 1,069 1,279 1,166 1,239 1,129 1,148 924 893 10,169
2017 1,224 1,237 1,425 1,080 1,133 992 1,077 1,206 9,374
% Change -7.5%-12.6%-0.6%-13.2%6.0%-22.4%-7.6%-2.7%-7.8%
Meeting Room Use
2016 82 83 98 83 81 76 47 64 66 82 91 82 614
2017 88 96 99 76 88 69 76 84 676
% Change 7.3%15.7%1.0%-8.4%8.6%-9.2%61.7%31.3%10.1%
Monthly Statistics for Muskego Public Library 2017