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Landfill Standing Commitee Packet - 9/11/2017 CITY OF MUSKEGO LANDFILL STANDING COMMITTEE AGENDA September 11, 2017 5:00 PM Conference Room, Gas Building, Advanced Disposal Emerald Park Landfill, LLC, W124 S10629 124th Street Muskego, WI 53150 CALL TO ORDER ROLL CALL STATEMENT OF PUBLIC NOTICE APPROVAL OF MINUTES OF THE JUNE 5TH, 2017 MEETING OPEN FORUM (Limit to 5 Minutes/Person) Opportunity for citizens to address the committee on issues relevant to the current landfill operation. COMPLIANCE OFFICER REPORT STATUS OF PROJECTS 1 Clay Extraction 2 Household Hazardous Waste 3 MMSD Project 4 Electronic Recycling 5 Residential Drop-Off Site 6 Well Testing for Well Water Protection Area 7 Plan Modification Issues 8 Property Protection/Sociological NEW BUSINESS 1 Confirm a New Recording Secretary CONTINUING BUSINESS OTHER BUSINESS 1 Review Payments made from Committee Funds 2 Confirm Next Meeting Date: November 6, 2017 at 5:00 PM Landfill Standing Committee Agenda 2 September 11, 2017 COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW CITIZEN COMMENTARY (Limited to 15 Minutes) Time for citizens to respond to agenda items discussed at this meeting. ADJOURNMENT NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE-STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE-STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, PLEASE CALL MUSKEGO CITY HALL AT (262) 679-4145. CITY OF MUSKEGO LANDFILL STANDING COMMITTEE MINUTES June 5, 2017 4:00 PM Conference Room, Gas Building, Advanced Disposal Emerald Park Landfill, LLC, W124 S10629 124th Street Muskego, WI 53150 CALL TO ORDER The meeting was called to order at 4:45PM. ROLL CALL Present: Mr. Mark Slocomb, Ald. Eileen Madden, Mr. Don Mateicka, Mr. Roland Keifer, Mr. Michael Cowling, Mr. Patrick Murray, Mr. Greg Burmeister, Mr. Harvey Schweitzer, Ms. Rebecca Mattano, Engineering Tech Dan Flamini Guests: Mr. Jo Spear of JSA, Mr. Michael Hackney, Mr. Brett Coogan STATEMENT OF PUBLIC NOTICE It was noted that the meeting was posted in accordance with the open meeting law. APPROVAL OF MINUTES OF THE MARCH 6, 2017 MEETING. Patrick Murray made a motion to approve MINUTES of March 6, 2017. Harvey Schweitzer seconded. Motion Passed 9 in favor 0 opposed Don Mateicka made a motion to correct the minutes to state November 7, 2016. Greg Burmeister seconded. Motion Passed 9 in favor 0 opposed OPEN FORUM (Limit to 5 Minutes/Person) Opportunity for citizens to address the committee on issues relevant to the current landfill operation. COMPLIANCE OFFICER REPORT Trenching was done and filled in throughout the month of May. Access roads were cleaned out and filled in as well. Construction was completed in Area 4 (South side of landfill.) STATUS OF PROJECTS 1 Clay Extraction Excavation has begun on 180,000 cubic yards of clay. Will be creating area 7 South A that covers roughly 6 acres. Area 7 South B covering roughly 3 acres will be created next year. Landfill Standing Committee Agenda 2 June 5, 2017 2 Household Hazardous Waste Two businesses have been identified as using the site. Letters were sent. Approval has been granted for scanners and computers. Implementation is planned for July. Will save approximately 80-100 hours of staff time overall. 3 MMSD Project 4 Electronic Recycling 5 Residential Drop-Off Site Couple of complaints were resolved. 6 Well Testing for Well Water Protection Area 7 Plan Modification Issues New basin depth will be two feet lower than originally designed. 8 Property Protection/Sociological NEW BUSINESS 1 Landfill Tour Starting at 4:00 PM (regular meeting to follow in conference room) Committee members agreed the annual landfill tour is worthwhile and that it was a well-run site. 2 Address clean-up of road in front of landfill per Compliance Officer's request from last meeting. 3 Landfill Odor Issues The Committee as a whole discussed the overall odor issues. CONTINUING BUSINESS OTHER BUSINESS 1 Review Payments made from Committee Funds 2 Confirm next meeting date: September 11, 2017 at 5:00 PM. COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW CITIZEN COMMENTARY (Limited to 15 Minutes) Time for citizens to respond to agenda items discussed at this meeting. ADJOURNMENT Landfill Standing Committee Agenda 3 June 5, 2017 Patrick Murray made a motion to ADJOURN at 5:42PM. Michael Cowling seconded. Motion Passed 9 in favor 0 opposed NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE-STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE-STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, MUSKEGO CITY HALL, (262) 679-4136. CITY OF MUSKEGO BALANCE SHEET AUGUST 31, 2017 EPI STANDING COMMITTEE FUND ASSETS 207.00.00.00.1001 EQUITY IN POOLED CASH 95,565.23 TOTAL ASSETS 95,565.23 LIABILITIES AND EQUITY FUND EQUITY 207.00.00.00.3510 FUND BAL UNRESERV DESIGNATED 8,581.27 207.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT 78,596.60 REVENUE OVER EXPENDITURES - YTD 8,387.36 TOTAL FUND EQUITY 95,565.23 TOTAL LIABILITIES AND EQUITY 95,565.23 CITY OF MUSKEGO Detail Ledger - Landfill Committee Detail Ledger Page: 1 Period: 01/17 - 08/17 Aug 30, 2017 09:35AM Report Criteria: Actual Amounts Accounts With Balances Or Activity Summarize Payroll Detail Print Period Totals Print Grand Totals Include FUNDs: 207,213 Page and Total by FUND Include BALANCE SHEETs: None All Segments Tested for Total Breaks Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance INTEREST ON INVESTMENTS 01/01/2017 (00/17) Balance 207.01.00.00.4531 .00 01/31/2017 JE 1101 JAN INT - FUTURE PARKLAND 9.56- 01/31/2017 (01/17) Period Totals and Balance .00 *9.56-*9.56- 02/28/2017 JE 2073 FEB INT - FUTURE PARKLAND 9.45- 02/28/2017 (02/17) Period Totals and Balance .00 *9.45-*19.01- 03/31/2017 JE 3071 MAR INT - FUTURE PARKLAND 11.01- 03/31/2017 (03/17) Period Totals and Balance .00 *11.01-*30.02- 04/30/2017 JE 4132 APR INT - FUTURE PARKLAND 11.36- 04/30/2017 (04/17) Period Totals and Balance .00 *11.36-*41.38- 05/31/2017 JE 5075 MAY INT - FUTURE PARKLAND 12.83- 05/31/2017 (05/17) Period Totals and Balance .00 *12.83-*54.21- 06/30/2017 JE 6080 JUNE INT - FUTURE PARKLAND 13.48- 06/30/2017 (06/17) Period Totals and Balance .00 *13.48-*67.69- 07/31/2017 JE 7086 JULY INT - FUTURE PARKLAND 15.92- 07/31/2017 (07/17) Period Totals and Balance .00 *15.92-*83.61- 08/31/2017 (08/17) Period Totals and Balance .00 *.00 *83.61- YTD Encumbrance .00 YTD Actual -83.61 Total -83.61 YTD Budget -90.00 Unearned 6.39 LANDFILL HOST FEES 01/01/2017 (00/17) Balance 207.01.00.00.4560 .00 01/20/2017 CR 1392837 2017 STANDING COMMITTEE - ADVANCED D 10,000.00- 01/31/2017 (01/17) Period Totals and Balance .00 *10,000.00-*10,000.00- 08/31/2017 (08/17) Period Totals and Balance .00 *.00 *10,000.00- YTD Encumbrance .00 YTD Actual -10,000.00 Total -10,000.00 YTD Budget -10,000.00 Unearned .00 LANDFILL NEGOTIATING COMM.01/01/2017 (00/17) Balance 207.01.00.00.6055 .00 03/22/2017 AP 373 MATEICKA, SR. DON 70.00 03/22/2017 AP 387 MURRAY, PATRICK 70.00 03/22/2017 AP 388 KIEFFER, ROLAND 70.00 03/22/2017 AP 400 SLOCOMB, MARK 70.00 03/22/2017 AP 420 BURMEISTER,GREG 70.00 03/22/2017 AP 432 SCHWEITZER, HARVEY 70.00 03/22/2017 AP 459 MATTANO, REBECCA 70.00 03/31/2017 (03/17) Period Totals and Balance 490.00 *.00 *490.00 06/20/2017 AP 355 MATEICKA, SR. DON 61.25 06/20/2017 AP 371 MURRAY, PATRICK 61.25 06/20/2017 AP 372 KIEFFER, ROLAND 61.25 06/20/2017 AP 390 SLOCOMB, MARK 50.00 06/20/2017 AP 392 COWLING, MICHAEL 50.00 06/20/2017 AP 443 BURMEISTER,GREG 61.25 06/20/2017 AP 448 SCHWEITZER, HARVEY 61.25 06/20/2017 AP 477 MATTANO, REBECCA 50.00 06/30/2017 (06/17) Period Totals and Balance 456.25 *.00 *946.25 08/31/2017 (08/17) Period Totals and Balance .00 *.00 *946.25 YTD Encumbrance .00 YTD Actual 946.25 Total 946.25 YTD Budget 5,000.00 Unexpended 4,053.75 CITY OF MUSKEGO Detail Ledger - Landfill Committee Detail Ledger Page: 2 Period: 01/17 - 08/17 Aug 30, 2017 09:35AM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance ADMINISTRATIVE CHARGES 01/01/2017 (00/17) Balance 207.01.00.00.6057 .00 06/30/2017 JE 6142 ALLOCATE AUDIT/ADMIN FEES 750.00 06/30/2017 (06/17) Period Totals and Balance 750.00 *.00 *750.00 08/31/2017 (08/17) Period Totals and Balance .00 *.00 *750.00 YTD Encumbrance .00 YTD Actual 750.00 Total 750.00 YTD Budget 1,500.00 Unexpended 750.00 Number of Transactions: 24 Number of Accounts: 4 Debit Credit Proof Total EPI STANDING COMMITTEE FUND:1,696.25 10,083.61-8,387.36- Number of Transactions: 24 Number of Accounts: 4 Debit Credit Proof Grand Totals: 1,696.25 10,083.61-8,387.36- Report Criteria: Actual Amounts Accounts With Balances Or Activity Summarize Payroll Detail Print Period Totals Print Grand Totals Include FUNDs: 207,213 Page and Total by FUND Include BALANCE SHEETs: None All Segments Tested for Total Breaks