LIBRARY BOARD Packet - 8/15/2017
CITY OF MUSKEGO
LIBRARY BOARD AGENDA
August 15, 2017
5:00 PM
Library Conference Room, S73 W16663 Janesville
Road
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
City Residents and Taxpayers Only – Speakers will be limited to making comments
related to all agenda items excluding closed session items relating to employment and
labor issues.
Comments will be limited to three minutes per speaker per agenda item. There will be no
discussion by/with the Library Board during Public Comment.
APPROVAL OF MINUTES from July 18, 2017
LIBRARY FINANCIAL REPORTS from July 2017
PRESIDENT’S REPORT
Information
DIRECTOR’S REPORT
Information
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
1. Resolution #002-2017 - Approval of Agreement between the Muskego Public Library
and FEH Associates, Inc., DBA FEH Design
2. Certification of Eligibility for Exemption from County Levy Based on Standards
Compliance
3. Proposed 2018 Library Budget
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
NOTICE
PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality
may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at
the above-stated meeting other than the governmental body specifically referred to above in this notice.
Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and
services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100.
Unapproved
CITY OF MUSKEGO
LIBRARY BOARD MINUTES
July 18, 2017
5:00 PM
Library Conference Room, S73 W16663
JANESVILLE RD
CALL TO ORDER
President Robertson called the meeting to order at 5:03 pm.
PLEDGE OF ALLEGIANCE
ROLL CALL
Present were Trustees Robertson, Konkel, Heinowski, Darkow, Keil, Tomaszewski, Alderman
Borgman, and Director Saylor. Also present were Gregg Baum of FEH Design and Children's
Librarian Bussen. Trustees Schaefer and Stuart were excused.
STATEMENT OF PUBLIC NOTICE
Director Saylor stated that the meeting was noticed in accordance with the open meeting law.
PUBLIC COMMENT
City Residents and Taxpayers Only – Speakers will be limited to making comments
related to all agenda items excluding closed session items relating to employment and
labor issues.
Comments will be limited to three minutes per speaker per agenda item. There will be
no discussion by/with the Library Board during Public Comment.
APPROVAL OF MINUTES from June 20, 2017
Ald. Borgman made a motion to APPROVE THE MINUTES from June 20, 2017,
Trustee Darkow seconded.
Motion Passed 7 in favor.
LIBRARY FINANCIAL REPORTS from June 2017
Trustee Darkow made a motion to place on file the LIBRARY FINANCIAL REPORTS
from June 2017, Trustee Tomaszewski seconded.
Motion Passed 7 in favor.
PRESIDENT’S REPORT
Information
DIRECTOR’S REPORT
Information
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
Presentation by Gregg Baum of FEH Design
Trustee Tomaszewski made a motion to approve moving the Presentation by Gregg
Baum of FEH Design to follow immediately after approval of the financial reports,
Trustee Darkow seconded.
Motion Passed 7 in favor.
2018 Library budget discussion
2018 Library capital requests
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
Ald. Borgman made a motion to ADJOURN at 7:10 pm, Trustee Darkow seconded.
Motion Passed 7 in favor.
CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1
Period: 07/17 Aug 02, 2017 09:44AM
2017-17 2017-17 2017-17 2017-17 % Actual Over /
Adopted Amended YTD Current month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.4140 LIBRARY GRANTS REVENUE 1,592.00 1,592.00 .00 .00 .00 1,592.00-
100.05.71.00.4150 LIBRARY - SYSTEM, ETC 112,845.00 112,845.00 56,806.50 .00 50.34% 56,038.50-
100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,300.00 1,300.00 976.17 185.75 75.09% 323.83-
100.05.71.00.4313 LIBRARY FINES 17,000.00 17,000.00 9,548.81 1,379.50 56.17% 7,451.19-
100.05.71.00.4314 LIBRARY TAXABLE REVENUE 9,000.00 9,000.00 4,742.63 915.84 52.70% 4,257.37-
100.05.71.00.4542 LIBRARY PHONE USE .00 .00 .00 .00 .00 .00
100.05.71.00.4544 ROOM RENTAL 1,000.00 1,000.00 950.00 300.00 95.00% 50.00-
100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 .00 .00 .00 .00 .00
100.05.71.00.4552 LIBRARY FRIENDS REVENUE 5,000.00 5,000.00 3,357.78 .00 67.16% 1,642.22-
Total LIBRARY DEPARTMENT: 147,737.00 147,737.00 76,381.89 2,781.09 51.70% 71,355.11-
CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1
Period: 07/17 Aug 02, 2017 09:30AM
2017-17 2017-17 2017-17 2017-17 % Actual Over /
Adopted Amended YTD Current Month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.5101 SALARY & WAGES 586,070.00 586,070.00 297,137.14 18,857.85 50.70% 288,932.86-
100.05.71.00.5102 SALARIES & WAGES - OVERTIME 2,000.00 2,000.00 .00 .00 .00 2,000.00-
100.05.71.00.5201 FICA 46,603.00 46,603.00 23,057.78 1,409.34 49.48% 23,545.22-
100.05.71.00.5202 PENSION 38,119.00 38,119.00 18,981.57 1,180.27 49.80% 19,137.43-
100.05.71.00.5203 HEALTH 71,580.00 71,580.00 31,585.42 .00 44.13% 39,994.58-
100.05.71.00.5204 LIFE 1,282.00 1,282.00 642.00 .00 50.08% 640.00-
100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00
100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 21,120.00 21,120.00 10,560.00 .00 50.00% 10,560.00-
100.05.71.00.5302 MILEAGE 1,200.00 1,200.00 739.14 29.96 61.60% 460.86-
100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 371.02 .00 10.60% 3,128.98-
100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 1,130.00 .00 86.92% 170.00-
100.05.71.00.5401 LIBRARY EQUIPMENT 19,000.00 19,000.00 11,888.71 2,962.51 62.57% 7,111.29-
100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 36,000.00 36,000.00 14,502.44 60.00 40.28% 21,497.56-
100.05.71.00.5505 COMPUTER CHARGES 33,390.00 33,390.00 25,628.31 198.62 76.75% 7,761.69-
100.05.71.00.5602 TELEPHONE 300.00 300.00 100.00 25.00 33.33% 200.00-
100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 9,800.00 9,800.00 4,611.60 1,559.43 47.06% 5,188.40-
100.05.71.00.5702 PROCESSING SUPPLIES 16,400.00 16,400.00 11,251.74 2,494.26 68.61% 5,148.26-
100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,500.00 3,500.00 1,284.84 .00 36.71% 2,215.16-
100.05.71.00.5740 LIBRARY GRANT EXPENSE 1,592.00 1,592.00 .00 .00 .00 1,592.00-
100.05.71.00.5752 LIBRARY FRIENDS EXPENSE 5,000.00 5,000.00 4,227.66 502.66 84.55% 772.34-
100.05.71.00.5774 LIBRARY REPLACEMENT 1,300.00 1,300.00 204.58 30.11 15.74% 1,095.42-
100.05.71.00.5835 HOUSEKEEPING SERVICES 38,500.00 38,500.00 21,343.00 3,049.00 55.44% 17,157.00-
100.05.71.00.5910 GAS & ELECTRIC 80,000.00 80,000.00 31,858.93 5,688.51 39.82% 48,141.07-
100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 980.36 .00 39.21% 1,519.64-
100.05.71.00.6062 PROGRAMMING 5,000.00 5,000.00 4,541.22 1,427.21 90.82% 458.78-
100.05.71.01.5711 PRINT MATERIALS 115,000.00 115,000.00 57,413.82 6,938.43 49.93% 57,586.18-
100.05.71.01.5713 PRINT MATERIALS - ADULT .00 .00 .00 .00 .00 .00
100.05.71.02.5711 AUDIO VISUAL MATERIALS 50,000.00 50,000.00 23,625.44 2,137.74 47.25% 26,374.56-
100.05.71.03.5711 ELECTRONIC MATERIALS 16,000.00 16,000.00 11,574.55 .00 72.34% 4,425.45-
100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V. .00 .00 .00 .00 .00 .00
100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00
100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00
100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00
100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00
100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00
100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00
100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00
100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00
100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00
Total LIBRARY DEPARTMENT: 1,206,056.00 1,206,056.00 609,241.27 48,550.90 50.52% 596,814.73-
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1
Report dates: 7/1/2017-7/31/2017 Aug 02, 2017 09:17AM
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999"
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
BAKER & TAYLOR COMPANY
2032976079 1 Invoice PRINT 07/03/2017 07/11/2017 390.20 717 100.05.71.01.5711
2032976101 1 Invoice PRINT 07/03/2017 07/11/2017 311.51 717 100.05.71.01.5711
2032991653 1 Invoice PRINT 07/15/2017 07/25/2017 741.12 717 100.05.71.01.5711
2032992016 1 Invoice PRINT 07/15/2017 07/25/2017 2,735.43 717 100.05.71.01.5711
2032996337 1 Invoice PRINT 07/15/2017 07/25/2017 717.32 717 100.05.71.01.5711
2033012528 1 Invoice PRINT 07/20/2017 07/25/2017 329.23 717 100.05.71.01.5711
2033027080 1 Invoice PRINT 07/27/2017 08/08/2017 1,371.50 817 100.05.71.01.5711
5014616748 1 Invoice PRINT 07/15/2017 07/25/2017 78.53 717 100.05.71.01.5711
5014623825 1 Invoice PRINT 07/15/2017 07/25/2017 46.56 717 100.05.71.01.5711
5014630764 1 Invoice PRINT 07/20/2017 07/25/2017 28.80 717 100.05.71.01.5711
Total BAKER & TAYLOR COMPANY:6,750.20
BAKER & TAYLOR ENTERTAINMENT
B53811380 1 Invoice AV 07/15/2017 07/25/2017 35.47 717 100.05.71.02.5711
B54096020 1 Invoice AV 07/15/2017 07/25/2017 231.43 717 100.05.71.02.5711
B54342650 1 Invoice AV 07/15/2017 07/25/2017 71.27 717 100.05.71.02.5711
B54342651 1 Invoice AV 07/15/2017 07/25/2017 36.70 717 100.05.71.02.5711
B54342652 1 Invoice AV 07/15/2017 07/25/2017 14.39 717 100.05.71.02.5711
B54342653 1 Invoice AV 07/15/2017 07/25/2017 35.99 717 100.05.71.02.5711
B54494410 1 Invoice AV 07/15/2017 07/25/2017 16.66 717 100.05.71.02.5711
B54535340 1 Invoice AV 07/15/2017 07/25/2017 11.98 717 100.05.71.02.5711
B54912790 1 Invoice AV 07/20/2017 07/25/2017 57.53 717 100.05.71.02.5711
B54912791 1 Invoice AV 07/20/2017 07/25/2017 28.79 717 100.05.71.02.5711
B55307330 1 Invoice AV 07/20/2017 07/25/2017 131.89 717 100.05.71.02.5711
B55308680 1 Invoice AV 07/29/2017 08/08/2017 138.38 817 100.05.71.02.5711
B55629730 1 Invoice AV 07/29/2017 08/08/2017 18.68 817 100.05.71.02.5711
B55629731 1 Invoice AV 07/29/2017 08/08/2017 82.73 817 100.05.71.02.5711
B55629732 1 Invoice AV 07/29/2017 08/08/2017 43.18 817 100.05.71.02.5711
B55629733 1 Invoice AV 07/29/2017 08/08/2017 43.18 817 100.05.71.02.5711
B55629734 1 Invoice AV 07/29/2017 08/08/2017 35.99 817 100.05.71.02.5711
B55629735 1 Invoice AV 07/29/2017 08/08/2017 14.39 817 100.05.71.02.5711
B55764530 1 Invoice AV 07/29/2017 08/08/2017 12.73 817 100.05.71.02.5711
B55810940 1 Invoice AV 07/29/2017 08/08/2017 23.02 817 100.05.71.02.5711
T60823700 1 Invoice AV 07/20/2017 07/25/2017 38.03 717 100.05.71.02.5711
T61442360 1 Invoice AV 07/29/2017 08/08/2017 11.89 817 100.05.71.02.5711
Total BAKER & TAYLOR ENTERTAINMENT:1,134.30
COMPLETE OFFICE OF WIS
113044 1 Invoice MISC OFFICE SUPPLIES 07/29/2017 08/08/2017 49.01 817 100.05.71.00.5701
113044 2 Invoice HOUSEKEEPING SUPPLIES 07/29/2017 08/08/2017 8.13 817 100.05.71.00.5703
113044 3 Invoice FRIENDS EXP 07/29/2017 08/08/2017 35.14 817 100.05.71.00.5752
Total COMPLETE OFFICE OF WIS:92.28
DEMCO EDUCATIONAL CORP
6155526 1 Invoice BOOK TRUCKS 07/15/2017 07/25/2017 2,002.00 717 100.05.71.00.5401
6161904 1 Invoice MISC PROCESSING SUPPLIES 07/15/2017 07/25/2017 2,494.26 717 100.05.71.00.5702
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2
Report dates: 7/1/2017-7/31/2017 Aug 02, 2017 09:17AM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
Total DEMCO EDUCATIONAL CORP:4,496.26
FINDAWAY WORLD,LLC
221225 1 Invoice AV 07/15/2017 07/25/2017 55.99 717 100.05.71.02.5711
Total FINDAWAY WORLD,LLC:55.99
FIRST BUSINESS
3871/072517 1 Invoice FOL - PR 06/27/2017 07/25/2017 86.42 717 100.05.71.00.5752
3889/072517 1 Invoice AV 06/27/2017 07/25/2017 184.51 717 100.05.71.02.5711
3897/072517 1 Invoice FOL - PR 06/27/2017 07/25/2017 139.99 717 100.05.71.00.5752
3913/072517 1 Invoice PRINT 06/27/2017 07/25/2017 45.85 717 100.05.71.01.5711
3913/072517 2 Invoice FOL - PR 06/27/2017 07/25/2017 152.75 717 100.05.71.00.5752
3913/072517 3 Invoice PROGRAMMING 06/27/2017 07/25/2017 520.75 717 100.05.71.00.6062
Total FIRST BUSINESS:1,130.27
JAMES IMAGING SYSTEMS INC
759759 1 Invoice LIBRARY FRIENDS EXPENSE 07/20/2017 07/25/2017 123.50 717 100.05.71.00.5752
759759 2 Invoice LIBRARY BACK OFFICE PRINTER 07/20/2017 07/25/2017 960.51 717 100.05.71.00.5401
759759 3 Invoice LIBRARY BACK OFFICE OVERAGE 07/20/2017 07/25/2017 906.46 717 100.05.71.00.6062
Total JAMES IMAGING SYSTEMS INC:1,990.47
JAMES IMAGING SYSTEMS INC (lease)
334984101 1 Invoice PUBLIC PRINT STATION 07/29/2017 08/08/2017 434.04 817 100.05.71.00.5401
Total JAMES IMAGING SYSTEMS INC (lease):434.04
JM BRENNAN, INC.
SALES000087 1 Invoice HVAC MAINTENANCE 07/29/2017 08/08/2017 1,750.00 817 100.05.71.00.5415
Total JM BRENNAN, INC.:1,750.00
KC'S INFLATABLES, LLC
207-293 1 Invoice JAMMIN' ON JANESVILLE 07/29/2017 08/08/2017 180.00 817 100.05.71.00.6062
Total KC'S INFLATABLES, LLC:180.00
MICROMARKETING LLC
678237 1 Invoice AV 07/15/2017 07/25/2017 44.99 717 100.05.71.02.5711
679295 1 Invoice AV 07/15/2017 07/25/2017 44.99 717 100.05.71.02.5711
680348 1 Invoice AV 07/29/2017 08/08/2017 52.49 817 100.05.71.02.5711
680601 1 Invoice AV 07/29/2017 08/08/2017 39.99 817 100.05.71.02.5711
680662 1 Invoice AV 07/29/2017 08/08/2017 40.00 817 100.05.71.02.5711
680862 1 Invoice AV 07/29/2017 08/08/2017 39.99 817 100.05.71.02.5711
Total MICROMARKETING LLC:262.45
MIDWEST TAPE
95180094 1 Invoice AV 07/15/2017 07/25/2017 37.84 717 100.05.71.02.5711
95196378 1 Invoice AV 07/15/2017 07/25/2017 11.13 717 100.05.71.02.5711
Total MIDWEST TAPE:48.97
OUR WISCONSIN
OU080817 1 Invoice PRINT 07/29/2017 08/08/2017 18.98 817 100.05.71.01.5711
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3
Report dates: 7/1/2017-7/31/2017 Aug 02, 2017 09:17AM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
Total OUR WISCONSIN:18.98
PENGUIN RANDOM HOUSE LLC
1082854642 1 Invoice AV 07/15/2017 07/25/2017 45.00 717 100.05.71.02.5711
Total PENGUIN RANDOM HOUSE LLC:45.00
PROFORMA
90N8401478 1 Invoice CLOTHING ORDER - LIBRARY 07/20/2017 07/25/2017 316.98 717 100.05.71.00.5701
Total PROFORMA:316.98
SAFEWAY PEST MANAGEMENT INC.
559124 1 Invoice PEST CONTROL 07/20/2017 07/25/2017 30.00 717 100.05.71.00.5415
Total SAFEWAY PEST MANAGEMENT INC.:30.00
TIME WARNER CABLE
063003301/072 1 Invoice BUSINESS INTERNET 07/20/2017 07/25/2017 198.62 717 100.05.71.00.5505
Total TIME WARNER CABLE:198.62
U.S. CELLULAR
0198967539 7 Invoice Monthly Charge- Library 07/19/2017 07/25/2017 25.00 717 100.05.71.00.5602
Total U.S. CELLULAR:25.00
VERITIV OPERATING COMPANY
517-67267508 1 Invoice MISC OFFICE SUPPLIES 07/15/2017 07/25/2017 674.75 717 100.05.71.00.5701
Total VERITIV OPERATING COMPANY:674.75
WE ENERGIES
5499-564-961/1 Invoice LIBRARY - GAS 07/06/2017 07/11/2017 523.67 717 100.05.71.00.5910
5499-564-961/2 Invoice LIBRARY - ELECTRIC 07/06/2017 07/11/2017 5,164.84 717 100.05.71.00.5910
Total WE ENERGIES:5,688.51
Grand Totals:25,323.07
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999"
CITY OF MUSKEGO
BALANCE SHEET
JULY 31, 2017
FEDERATED LIBRARY SYSTEM FUND
ASSETS
503.00.00.00.1001 EQUITY IN POOLED CASH 121,386.90
TOTAL ASSETS 121,386.90
LIABILITIES AND EQUITY
FUND EQUITY
503.00.00.00.3510 FUND BALANCE-RESERVED 14,784.97
503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT 105,977.15
REVENUE OVER EXPENDITURES - YTD 624.78
TOTAL FUND EQUITY 121,386.90
TOTAL LIABILITIES AND EQUITY 121,386.90
CITY OF MUSKEGO
BALANCE SHEET
JULY 31, 2017
LIBRARY EXPANSION TRUST FUND
ASSETS
502.00.00.00.1001 EQUITY IN POOLED CASH ( 32,897.00)
502.00.00.00.1010 CASH - LIBRARY 12,869.48
502.00.00.00.1105 LIBRARY INVESTMENTS 43,483.00
TOTAL ASSETS 23,455.48
LIABILITIES AND EQUITY
FUND EQUITY
502.00.00.00.3501 FUND BALANCE-RESERVED 61,692.95
502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 38,355.97)
REVENUE OVER EXPENDITURES - YTD 118.50
TOTAL FUND EQUITY 23,455.48
TOTAL LIABILITIES AND EQUITY 23,455.48
S73W16663 W Janesville Rd Muskego, WI 53150
P 262.971.2100 W cityofmuskego.org/library
IDEAS. INFORMATION. COMMUNITY
Director’s Report
August, 2017
1. Children’s update (from Abby Bussen, Children’s Librarian): With summer reading in full swing, July went by in a flash! We welcomed performers Fox and Branch, David Seebach, and Zoozort for three incredible Tuesday afternoon programs. Ms. Abby & Ms. Jane also hosted two successful parties: 1) a Star Wars Party, with cakes and cookies from Slice Bakery, costumed characters from the WI 501st Garrison, and lots of fun crafts; and 2) a Harry Potter Birthday Party, with cakes from Slice Bakery and lots of fun games and activities for attendees. Two JumpBunch programs, two Tae Kwon Do programs, and lots of storytimes made July a full, busy month with record attendance and summer reading registration. 2. Young Adult update (from Amanda Hyland, Young Adult/Marketing Librarian): During the month of August the main event for the teens is the After Hours Teen Pizza Party. At this lock-in teens will play a series of silly mini-games, enjoy pizza and ice cream, make crafts, and hang out with their friends. The silhouette contest and the weekly brain teasers will continue until August 12. Summer reading prizes for the teens will be drawn on Saturday, August 12. 3. Adult Services update (from Samantha Quail: Adult Librarian): This is the fifth year of running our Adult Summer Reading Program, and it continues to be a success. Participation has grown every year, and adult registrations saw a 46% increase from our 2016 registrations. We received many donations in the form of admission tickets, merchandise, and gift certificates from area businesses to give out as prizes; the estimated total donated was $1,267. We have a wide variety of programs coming up in August and September. On September 5th illusionist Bill Pack will amaze us with his "Mind Games." Representatives from the Greater Wisconsin Agency on Aging Resources and the Retirement Classroom will be returning to host programs on Medicare and Social Security on September 13th and 18th. Two musical programs will be held, one a look into the iconic music of the Star Wars films on August 23rd, and a performance by vocalist Julie Thompson on September 27th. The Muskego Health & Wellness Center’s Dr. Janice Jurack will be presenting a series of programs related to health this fall, the first of which will be on overcoming stress on September 19th. September and October will once again be Muskego’s turn to host Memory Cafés as well. We were able to book Wisconsin Poet Laureate Karla Huston for our September 19th Café, and the Waukesha Aging and Disability Resource Center will be conducting free Memory Screenings at the library on September 13th. 4. Director Search update: The Search and Screen Committee has received 13 applications and narrowed the field to 5 applicants to interview. Interviews will be scheduled during the week of August 21st.
S73W16663 W Janesville Rd Muskego, WI 53150
P 262.971.2100 W cityofmuskego.org/library
IDEAS. INFORMATION. COMMUNITY
5. Building update: The materials for the scheduled upgrade of the library HVAC controls have been purchased and work should take place around the end of the month according to George Wolwark. The plants in tall planters have been delivered and now enhance the media room and the adult reading. 6. Planned AV upgrade of meeting room 4: Staff from the IT Department and the Library are in conversation with InfoCor about this installation. George has agreed to move the Screen to the other side of Room 4 to help us keep down costs. 7. Employee Anniversaries in July: 40 years Linda Brown (Circulation Supervisor) 16years Suzette Roushia (aide) 16 years Jean Satorius (aide) Staff organized a surprise celebration for Linda on 8/2, her actual anniversary date, with cake and small gifts containing 40 small items each.
JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC Through July
Checkouts
2016 22,245 22,848 24,440 23,347 20,907 28,189 27,854 27,839 21,826 22,138 21,843 18,649 169,830
2017 23,280 22,488 25,479 22,564 21,917 28,959 29,044 173,731
% Change 4.7%-1.6%4.3%-3.4%4.8%2.7%4.3%2.3%
eBook Checkouts
2016 1,654 1,528 1,647 1,522 1,563 1,446 1,547 1,500 1,455 1,491 1,365 1,497 10,907
2017 1,654 1,453 1,774 1,700 1,568 1,683 1,717 11,549
% Change 0.0%-4.9%7.7%11.7%0.3%16.4%11.0%5.9%
Self-Service Transaction Percentage of Total Circ (Self-check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts)
2016 57.0%57.1%57.7%55.7%59.5%55.1%57.4%57.3%56.5%60.6%62.5%62.4%57.1%
2017 56.4%56.5%57.3%59.4%57.7%51.7%59.1%56.9%
Library Visits
2016 11,004 11,575 12,858 11,846 10,365 14,063 12,930 13,343 9,936 10,884 10,061 8,356 84,641
2017 10,901 11,146 13,100 10,339 10,600 14,598 13,934 84,618
% Change -0.9%-3.7%1.9%-12.7%2.3%3.8%7.8%-0.03%
Reference Transactions
2016 1,323 1,415 1,434 1,244 1,069 1,279 1,166 1,239 1,129 1,148 924 893 8,930
2017 1,224 1,237 1,425 1,080 1,133 992 1,077 8,168
% Change -7.5%-12.6%-0.6%-13.2%6.0%-22.4%-7.6%-8.5%
Meeting Room Use
2016 82 83 98 83 81 76 47 64 66 82 91 82 550
2017 88 96 99 76 88 69 76 592
% Change 7.3%15.7%1.0%-8.4%8.6%-9.2%61.7%7.6%
Monthly Statistics for Muskego Public Library 2017
MUSKEGO PUBLIC LIBRARY BOARD – CITY OF MUSKEGO
RESOLUTION #002-2017
APPROVAL OF AGREEMENT BETWEEN THE MUSKEGO PUBLIC LIBRARY AND FEH
ASSOCIATES, INC. DBA FEH DESIGN
WHEREAS, In January of 2017, the Library Board President designated a Task Force to review
proposals and recommend an architectural firm to provide the necessary professional services
for the Library’s Children’s Area redesign project; and
WHEREAS, The Task Force reviewed the submitted proposals, met and interviewed three firms
and recommended that the Library Board select FEH Design; and
WHEREAS, On February 21, 2017, the Library Board approved the Task Force’s recommendation
to select FEH Design; and
WHEREAS, The Muskego City Attorney has reviewed the attached AIA Form of Agreement
between the Muskego Public Library Board and FEH Design, and has recommended approval .
NOW, THEREFORE, BE IT RESOLVED, That the Muskego Public Library Board, upon
recommendation of the Task Force, does hereby approve the attached AIA Form of Agreement
between the Muskego Public Library Board and FEH Design.
BE IT FURTHER RESOLVED That the Library Board President is hereby authorized to execute the
agreement in the name of the Library Board and the City Attorney is authorized to make
substantive changes to the agreement as may be necessary in order to preserve the general
intent thereof.
Public Library Board
City of Muskego
Adopted:
Defeated:
Introduced: August 15, 2017
ATTEST: Elke Saylor, Interim Library Director
To: Muskego Public Library Board of Trustees
From: Connie Meyer, Bridges Library System Director
Re: Waukesha County Library Standards Certification
Date: July 31, 2017
Wisconsin Statute 43.63(2) allows Waukesha County municipalities that tax their residents for
libraries the opportunity to exempt their residents from the county library levy if two criteria are
met:
1) The municipal tax rate for library services is equal to or above the rate of the county library
tax, and
2) The library meets or exceed the Waukesha County adopted library standards.
Exemption from the county library tax, therefore, is a two-step process. The library board
must complete the form beginning on page 2 of this document and return it to our office by
September 30. The municipality must certify its library tax rate in a separate process.
After a year-long planning process as well as a countywide library board approval process, the
County Board approved new county library standards. I’ve calculated your library’s requirements
and they are shown in tables 1-3 of this document. These will look familiar because they are the
same requirements your board discussed this spring.
The information that your municipality needs in order to certify its qualification for the exemption
from Waukesha County’s library levy will be sent to the municipality in mid-August, immediately
after the state publishes its Equalized Assessed Values data for 2017. Because Eq ualized Assessed
Values change each year and are a factor in the formula to make the calculations, we must wait for
that data before providing the information.
Please complete the form Certification of Eligibility for Exemption from County Library Levy Based
on Standards Compliance on pages 2-4 and send those pages (with original signatures) to our office
by September 30. This form constitutes your library’s certification for compliance with the library
standards portion required for exemption from the Waukesha County library levy.
Thank you for providing outstanding library services to the citizens of Waukesha County!
Library Board Certification of Eligibility for Exemption from County Library Tax
Wisc. Stat. 43.11(3) authorizes County library standards. Waukesha County Code Chapter 11
requires municipalities to satisfy requirements for exemption from next year’s library levy no
later than September 30 of this year. New Minimums to Exempt and Quality Assurance
Standards were approved as a part of the adoption of the Waukesha County Library Plan 2017-
2021 by the Waukesha County Board on July 25, 2017. To satisfy requirements for exemption
from next year’s county library tax levy this form must be completed by the library board and
submitted to the Bridges Library System no later than September 30 of this year.
Name of Library Muskego Public Library
Date Form Completed:
Library Board President Name:
Library Board President Signature:
Library Director’s Signature:
Step 1: Review your Library’s Library Service Effort Ratio (LSER) Calculation
The LSER is designed to demonstrate that a library community is providing for most of the needs
of its residents. For your information, the Library Service Effort Ratio (LSER) is calculated as
follows:
Lending by your library to your own residents
PLUS lending to other Waukesha County library community’s residents
DIVIDED by total circulation by your residents at all Waukesha County libraries
Table 1.
If your LSER ratio is higher than your listed target rate, you will see a “Yes” in Table 1 above and may
skip to step 3 on this form. Please note, even if there is a “YES ” listed above, you are encouraged to
complete step 2 for the purposes of assessment. However, if your LSER is higher than your required
target, step 2 is not required for the purposes of meeting the minimum for the standards portion of
the county library tax exemption. If there is a “NO” in Table 1 for your library, you must complete
step 2. All libraries must complete step 3.
Target Rate Actual Rate
90.00%103.70%YES
Eligible for Exemption Based on LSER?Library Services Effort Ratio (LSER)
Pass (Yes/No)
Step 2: Review your Library’s data from the 2016 state annual report and indicate whether or not
your library will meet its minimum requirements in 2017. Please circle “Yes” or No” in the last
column in Table 2. (Completing this table is required if LSER = “NO” in step 1.)
Table 2.
Library Muskego Municipal Pop. 24,534
Category
Minimum to
Exempt
Library Actuals
from 2016
annual report
Met Minimum
during 2016
(Yes/No)
Will Meet
Minimum in
2017? (Circle
one)
Materials
Expenditures/Capita
$5.41/capita
$7.35/capita
Yes
Yes
No
Number Hours
Open/Week
57 62
Yes
Yes
No
Budgeted Staff in FTE
13.38
13.80
Yes
Yes
No
Collection Size
103,000
116,582
Yes
Yes
No
Public
Computers/Internet
Access Devices
17
38
Yes
Yes
No
Wireless Internet
Access
Yes
Yes
Yes
Yes
No
Step 3. Review and Report on Quality Assurance Standards by circling “Yes” or “No” in Table 3
below. (Completing this Table is required.)
Table 3.
Quality Assurance Standards Library Assurance for 2017
(circle one)
Effective Date
Library board member
orientations are provided
Yes
No
Immediately
Library website includes key
board/staff contact & meeting
info
Yes
No
Immediately
Library board conducts
director performance
evaluation
Yes
No
*9/30/2018
Library budgets for
professional development
Yes
No
*9/30/2018
Library has active strategic
plan
Yes
No
*9/30/2018
*Libraries are not required to circle “Yes” on items with effective date of 9/30/18 until 2018.
Please attach narrative for any items for which the library circles no and describe steps planned to
address the area(s) of non-compliance. Note: For each item in tables 2 and 3, libraries are able to
select “No” one time during the annual certification process for the five year planning period.
2015 2016 2017 2017 2017 2018
ACTUAL ACTUAL BUDGET ACTUAL PROJECTED BUDGET
EXPENDITURES ADOPTED thru 06/30 TOTAL PROPOSED
100.05.71 00.5101 SALARY & WAGES 609,546 563,962 586,070 257,303 586,070 613,027
100.05.71 00.5102 SALARY & WAGES - OVERTIME - - 2,000 2,000 1,000
100.05.71 00.5201 FICA 46,149 43,699 46,603 20,044 46,603 48,431
100.05.71 00.5202 PENSION 38,812 34,681 38,119 16,475 38,119 39,307
100.05.71 00.5203 HEALTH INSURANCE 125,013 72,539 71,580 31,585 71,580 91,083
100.05.71 00.5204 LIFE INSURANCE 1,405 1,206 1,282 642 1,282 1,420
100.05.71 00.5205 FSA FEE EXPENSE - - - - - -
100.05.71 00.5229 HEALTH INSURANCE ALLOWANCE 10,575 17,680 21,120 10,560 21,120 18,060
100.05.71 01.5711 PRINT MATERIALS 121,382 116,741 115,000 50,475 115,000 115,000
100.05.71 02.5711 AUDIO VISUAL MATERIALS 45,905 47,660 50,000 21,488 50,000 50,000
100.05.71 03.5711 ELECTRONIC MATERIALS 14,329 15,889 16,000 11,575 16,000 16,000
100.05.71 00.5774 LIBRARY REPLACEMENT - 637 1,300 174 1,300 1,300
100.05.71 00.5415 MAINTENANCE OF BLDG & GROUNDS 33,038 38,838 36,000 14,442 36,000 36,700
100.05.71 00.5602 TELEPHONE 321 275 300 75 300 300
100.05.71 00.5703 HOUSEKEEPING SUPPLIES 2,825 3,762 3,500 1,285 3,500 3,800
100.05.71 00.5835 HOUSEKEEPING SERVICES 36,638 36,588 38,500 18,294 38,500 38,000
100.05.71 00.5910 GAS & ELECTRIC 71,865 68,251 80,000 26,170 80,000 75,000
100.05.71 00.5915 SEWER & WATER 2,226 1,642 2,500 980 2,500 2,500
100.05.71 00.5302 MILEAGE 728 654 1,200 695 1,200 1,200
100.05.71 00.5303 CONFERENCES & TRAINING 1,997 2,868 3,500 371 3,500 3,500
100.05.71 00.5305 DUES & MEMBERSHIPS 1,006 1,034 1,300 1,130 1,300 1,300
100.05.71 00.5401 LIBRARY EQUIPMENT 13,106 13,509 19,000 8,926 19,000 20,500
100.05.71 00.5505 COMPUTER CHARGES/LIBRARY 33,053 30,929 33,390 25,430 33,390 41,000
100.05.71 00.5701 OFFICE SUPPLIES 20,543 20,237 9,800 3,052 9,800 8,000
100.05.71 00.5702 PROCESSING SUPPLIES - - 16,400 8,757 16,400 17,500
100.05.71 00.5740 LIBRARY GRANT EXP - 6,825 1,592 - 1,592 -
100.05.71 00.5752 LIBRARY FRIENDS EXP - 4,936 5,000 3,725 5,000 -
100.05.71 00.6062 PROGRAMMING 2,999 4,718 5,000 3,114 5,000 6,000 2018 vs 2017
------------------------------------------------------------------------------------------------
EXPENDITURE TOTAL 1,233,460 1,149,760 1,206,056 536,769 1,206,056 1,249,928 3.64%
REVENUES
100.05.71 00.4140 LIBRARY GRANT REV 6,858 1,592 - 1,592 -
100.05.71 00.4150 LIBRARY - SYSTEM, ETC 108,994 113,836 112,845 56,807 112,845 116,472
100.05.71 00.4274 LIBRARY LOST & DAMAGED 1,495 1,551 1,300 790 1,300 1,300
100.05.71 00.4313 LIBRARY FINES 16,945 17,610 17,000 8,169 17,000 17,000
100.05.71 00.4314 LIBRARY TAXABLE REVENUE 9,507 9,210 9,000 3,827 9,000 9,000
100.05.71 00.4544 ROOM RENTAL 1,000 2,450 1,000 650 1,000 1,000
100.05.71 00.4552 LIBRARY FRIENDS REV 4,936 5,000 3,358 5,000 -
REVENUE TOTAL 137,941 156,452 147,737 73,601 147,737 144,772 -2.01%
NET CITY SUPPORT FOR LIBRARY 1,095,519 993,309 1,058,319 1,058,319 1,105,156 4.43%
Category Summaries
SALARIES TOTAL 609,546 563,962 588,070 48.8%588,070 614,027 49.1%
BENEFITS TOTAL 221,954 169,804 178,704 14.8%178,704 198,301 15.9%
SALARIES & BENEFITS 831,500 733,766 766,774 63.6%766,774 812,328 65.0%
MATERIALS TOTAL 181,616 180,927 182,300 15.1%182,300 182,300 14.6%
BUILDING & UTILITIES TOTAL 146,913 149,356 160,800 13.3%160,800 156,300 12.5%
MISCELLANEOUS 73,431 85,711 96,182 8.0%96,182 99,000 7.9%
------------------------------------------100.0%----------------------------100.0%
TOTAL 1,233,460 1,149,760 1,206,056 1,206,056 1,249,928
2018 Proposed Library Budget
8/11/2017