Big Muskego Lakes Packet - 8/22/2017
CITY OF MUSKEGO
BIG MUSKEGO LAKE ANNUAL MEETING
AGENDA
August 22, 2017
6:45 PM
Muskego City Hall, W182 S8200 Racine Avenue
CALL TO ORDER
PLEDGE OF ALLEGIANCE
STATEMENT OF PUBLIC NOTICE
PUBLIC HEARING ON NEXT YEAR'S BUDGET
APPROVAL OF MINUTES OF ANNUAL MEETING - August 23, 2016
DEPUTY COMMISSIONERS' REPORT REGARDING STATUS OF LAKE
NEW BUSINESS
1. Review 2016 Audit and Approve Engagement Letter for 2017 Audit
2. Adopt 2018 Budget
3. Select 2018 Quarterly Meeting Dates: January 23, March 27, June 26 and October 23
Select 2018 Annual Meeting Date: August 28
4. Elect Deputy Commissioners
5. Resolution #BML 1-2017 - Resolution to Amend the By-Laws of the Big Muskego
Lake/Bass Bay Protection and Rehabilitation District (Article III, Section 2) to Substitute
a Class 2 Notice for the Annual Meeting and Eliminate the Mailing Notification for
Electors Residing within the District
COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
NOTICE
IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF
THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE-STATED MEETING TO GATHER INFORMATION; NO ACTION
WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE-STATED MEETING OTHER THAN THE GOVERNMENTAL
BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE.
ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED
INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS
SERVICE, MUSKEGO CITY HALL, (262) 679-4100.
Notice is hereby given that at the Annual Meeting of the Big Muskego Lake/Bass Bay Protection and Rehabilitation District
to be held on Tuesday, August 22, 2017, at 6:45 p.m. at the Muskego City Hall, W182 S8200 Racine Avenue,
a PUBLIC HEARING on the PROPOSED BUDGET will be held. The proposed budget in detail is available for inspection
at City Hall in the Clerk-Treasurer's office from 8:00 a.m. to 4:30 p.m. on Monday through Friday. In addition, a proposed
resolution to amend the By-Laws to substitute a Class 2 Notice for the Annual Meeting and eliminate the mailing
notification for electors residing within the District will be considered.
Following is a summary of the proposed Big Muskego Lake/Bass Bay Protection and Rehabilitation District 2018 Budget:
Sharon Mueller, Finance & Administration Director
2018
2017 PROPOSED %
BUDGET BUDGET CHANGE
NON-MAJOR SPECIAL REVENUE FUND
Revenues
Grant Revenue $0 $0
Public Charges for Services $29,100 $29,100
Commercial Revenues $255 $305
Total Revenues $29,355 $29,405 0.17%
Appropriation of Fund Balance $83,972 $84,211
Total Available Funds $113,327 $113,616
Expenditures
Salaries and Benefits $3,527 $3,816
Legal and Professional $2,700 $2,700
Water Quality Monitoring $750 $750
Postage, Office Expenses and Other $5,650 $5,650
Projects: Weed/Goose Control & Land Purchase $95,700 $95,700
Total Expenditures $108,327 $108,616 0.27%
Designated Fund Balance/Land Conservancy $5,000 $5,000
Total Expenditures including Designated Funds $113,327 $113,616
ALL GOVERNMENTAL FUND BALANCE Undesignated Undesignated
Fund Total Fund
Balance Total Operating Balance
January 1, 2018 Revenues Expenditures Dec. 31, 2018
Non-Major Special Revenue Fund $93,901 $29,405 $63,616 $59,690 *
Property tax Levy: The District did not and will not levy taxes to finance 2017 or 2018 operations.
* $5,000 of Undesignated Fund Balance is designated for Land Conservancy.
PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the
municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any
governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice.
Also, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids
and services. For additional information or to request this service, contact the Finance & Administration Director,
Muskego City Hall, (262) 679-5622.
NOTICE OF ANNUAL MEETING AND PUBLIC HEARING FOR THE BIG MUSKEGO LAKE/BASS BAY
PROTECTION AND REHABILITATION DISTRICT
1
Big Muskego Lake - Bass Bay
Protection and Rehabilitation District
2018 Proposed Budget
&
2016 Audit Summary
Prepared by City of Muskego
Finance & Administration Department
REVENUES
2016
ACTUAL
2017
BUDGET
PROJECTED
12/31/2017
PROPOSED
2018
BUDGET
Public Charges
for Services
Grants
$28,560
$15,139
$29,100
$0
$29,135
$0
$29,100
$0
Interest Income $82 $30 $50 $55
Other - Penalty $340 $225 $250 $250
Total Revenues $44,121 $29,355 $29,435 $29,405
Big Muskego Lake – Bass Bay
Protection and Rehabilitation District
• 166 On Lake @ $80
• 452 Off Lake @ $35
2
Big Muskego Lake – Bass Bay
Protection and Rehabilitation District
EXPENSES
2016
ACTUAL
2017
BUDGET
PROJECTED
12/31/2017
PROPOSED
2018
BUDGET
Personnel $7,986 $3,527 $3,519 $3,816
Travel/Training $436 $1,100 $550 $1,100
Maint./Rental $0 $1,500 $0 $1,500
Computer $175 $175 $175 $175
Supplies $2,030 $1,700 $1,450 $1,700
Outside Service $1,200 $2,700 $1,200 $2,700
Other Expenses $1,288 $1,750 $1,000 $1,750
Insurance $175 $175 $175 $175
Weed Control $8,697 $42,700 $10,000 $42,700
Goose Control $1,071 $3,000 $3,000 $3,000
Land Purchases $0 $50,000 $0 $50,000
Total Expenses $23,058 $108,327 $21,069 $108,616
Big Muskego Lake – Bass Bay
Protection and Rehabilitation District
FUND BALANCE
2016
ACTUAL
2017
BUDGET
PROJECTED
12/31/2017
PROPOSED
2018
BUDGET
Revenues over/
(under) Expenses $21,062 ($78,972) $8,366 ($79,211)
Other Sources:
Appropriations
Land Reserve ($16,062)
($5,000)
$83,972
($5,000)
($3,366)
($5,000)
$84,211
($5,000)
End Fund Balance:
Unreserved
Designated
$90,535
$45,000
$63,417
$0
$93,901
$50,000
$59,690
$5,000
3
Big Muskego Lake – Bass Bay
Protection and Rehabilitation District
Revenues vs. Expenditures ‐For the Years 2014 ‐2018
0
20000
40000
60000
80000
100000
120000
2014 2015 2016 2017 2018
Revenue
Expense
BudgetedProjected
Big Muskego Lake – Bass Bay
Protection and Rehabilitation District
Fund Balance ‐For the Years 2014 ‐2018
0
20000
40000
60000
80000
100000
2014 2015 2016 2017 2018
Designated
Undesignated
BudgetedProjected
4
Big Muskego Lake – Bass Bay
Protection and Rehabilitation District
STATEMENT OFACTIVITIES
FOR THE YEAR ENDED DECEMBER 31, 2016
Function Expenses
Program
Revenues
Charges for
Services/Grants
Net (Expense)
Revenue and
Changes
In Net Position
General Government $14,361 $4,387 ($9,974)
Weed Treatment $8,697 $28,560 $19,863
Investment Earnings $81
Other Revenues $340
Total Activities (Net Change)$10,310
Net Position, End of Year $135,535
Unapproved
CITY OF MUSKEGO
BIG MUSKEGO LAKE
ANNUAL MEETING MINUTES
August 23, 2016
6:45 PM
Muskego City Hall, W182 S8200 Racine Avenue
CALL TO ORDER
Mayor Chiaverotti called the meeting to order at 6:49 p.m. Present were Commissioners
Wolfe, Borgman, Kapusta, Engelhardt, Kubacki and Madden. Commissioner Hammel was
absent. Also present: Deputy Commissioners Tom Kies, Karl Hoeppner, Rich Multhauf, and
Larry Schweitzer, Conservation Coordinator Zagar, City Attorney Warchol, Finance and
Administration Director Mueller and Deputy Clerk Blenski as well as several District residents.
PLEDGE OF ALLEGIANCE
Those present recited the Pledge of Allegiance.
STATEMENT OF PUBLIC NOTICE
The Deputy Clerk stated that the meeting was noticed in accordance with the open meeting
law.
PUBLIC HEARING ON 2017 BUDGET
Finance and Administration Director Mueller gave an overview of the proposed 2017 budget.
She stated the District’s finances continue to remain stable. The District rates are projected to
remain the same: $80.00 charge for on lake and $35.00 charge for off lake residents. In
summary, the proposed 2017 budget should produce a fund balance of $63,000; however, it
could be as high as $140,000 because the weed issues appear to be under control. No land
purchases are anticipated in the near future.
APPROVAL OF MINUTES OF ANNUAL MEETING - August 25, 2015
Tom Kies made a motion to approve. Karl Hoeppner seconded. Motion carried.
DEPUTY COMMISSIONERS' REPORT REGARDING STATUS OF LAKE
Deputy Commissioner Kies:
Overall condition of the lake and bay are good. Water level is currently low due to the
weather, which has not created any problems.
Aquatic plants have been less of a nuisance than in the past. Only one treatment was
required. Starry stonewort is sparsely distributed throughout the lake. Some chemical
management has been done but it is not feasible to treat the entire lake. Some sporadic
boat checking has been done at the launches.
The City hosted three kayak trips through the Recreation Department, which were very
successful.
Wildlife – One bald eagle fledgling, three osprey fledglings. Forester’s terns did nest but
there is no report on their development.
Fishing has been very good. Carp are on the increase with no definitive explanation.
Water quality and conditions will continue to be monitored. A future restoration project
may need to be considered.
Big Muskego Lake Annual Meeting Minutes 2
August 23, 2016
NEW BUSINESS
Review 2015 Audit and Approve Engagement Letter for 2016 Audit
Finance and Administration Director Mueller stated the 2015 audit reported an increase of
$10,000 in the District’s net position primarily due to partial payment of the state grant for weed
control.
She requested approval of the Baker Tilly engagement letter to conduct the 2016 audit which
includes no increase in fees. Karl Hoeppner made a motion to approve the Engagement
Letter for the 2016 Audit. Rich Multhauf seconded. Motion carried.
Adopt 2017 Budget
Karl Hoeppner made a motion to adopt the 2017 Budget as presented. Rich Multhauf
seconded. Motion carried.
Select 2017 Quarterly and Annual Meeting Dates
Karl Hoeppner made a motion to approve the following 2017 Quarterly Meeting Dates:
January 24, March 28, June 27 and October 24, and August 22 for the 2017 Annual
Meeting. Rich Multhauf seconded. Motion carried.
Elect Deputy Commissioners
Greg Burmeister moved to nominate Leonard Pilak (not present). Rich Multhauf moved
to nominate Tom Kies. Karl Hoeppner nominated himself noting he would like to
continue serving as a Deputy Commissioner. Greg Burmeister nominated Rich
Multhauf. Tom Zagar moved to nominate Larry Schweitzer. Greg Burmeister moved to
close nominations and accept the nominees. Larry Schweitzer seconded. Motion
carried.
Resolution #BML 1-2016 – Resolution to Amend the By-Laws of the Big Muskego Lake/Bass
Bay Protection and Rehabilitation District (Article V, Section 5, 3. Payment of Vouchers)
Director Mueller stated this section of the By-Laws was amended 13 years ago. The resolution
authorizes the Treasurer to pay budget approved invoices, which do not exceed $10,000. The
current threshold is $1,000. This will create more efficiency and is consistent with the City’s
existing Purchasing Policy. Karl Hoeppner moved to approve. Greg Burmeister
seconded. Motion carried.
ADJOURNMENT
Karl Hoeppner made a motion to adjourn at 7:04 p.m. Larry Schweitzer seconded;
motion carried.
Minutes taken and transcribed by Jill Blenski, Deputy Clerk.
2016 2017 ESTIMATED 2018
ACTUAL BUDGET 12/31/2017 BUDGET
REVENUES
Intergovernmental Revenue
250.01.00.00.4140 Grant Revenue 15,139 - - -
Public Charges for Service
250.01.00.00.4358 Lake District Special Charges 28,560 29,100 29,135 29,100
166 on lake @ $80
452 off lake @ $35
Commercial Revenue
250.01.00.00.4531 Interest Income 81 30 50 55
250.01.00.00.4550 Customer Penalties 340 225 250 250
Total Revenues 44,121 29,355 29,435 29,405
EXPENDITURES
Personnel
250.01.00.00.5101 Salaries 6,927 2,772 2,800 3,027
Benefits
250.01.00.00.5201 FICA 555 237 214 256
250.01.00.00.5202 Pension 174 188 175 203
250.01.00.00.5203 Health - - - -
250.01.00.00.5229 Health Allowance 324 324 324 324
250.01.00.00.5204 Life 6 6 6 6
Travel/Training/Memberships
250.01.00.00.5302 Mileage44 100 50 100
250.01.00.00.5305 Dues & Conventions 392 1,000 500 1,000
Equip. Maintenance & Rental
250.01.00.00.5410 Maintenance of Equipment/Boat - 1,500 - 1,500
Computer Charges
250.01.00.00.5508 Computer Charges 175 175 175 175
Supplies/Materials
250.01.00.00.5710 Postage, Mail, Prep & Bill Exp.1,691 1,200 1,200 1,200
250.01.00.00.5735 Gasoline, Oil, Grease, Tires 339 500 250 500
Professional & Contract Services
250.01.00.00.5805 Legal Fees - 1,500 - 1,500
250.01.00.00.5810 Accounting & Auditing 1,200 1,200 1,200 1,200
Other Expenses
250.01.00.00.6056 Miscellaneous 1,288 1,000 1,000 1,000
250.01.00.00.6061 Water Quality Monitoring - 750 - 750
Insurance
250.01.00.00.6102 Insurance 175 175 175 175
Capital Expenses
250.01.00.00.6603 Future Projects (Weed control)8,697 16,000 10,000 16,000
250.01.00.00.6605 Future Projects (Goose Control)1,072 3,000 3,000 3,000
250.01.00.00.6606 Future Projects (Watershed Restoration)- - - -
250.01.00.00.6607 Future Projects (Land Purchase)- 50,000 - 50,000
250.01.00.00.6608 Future Projects (Plant Survey)- 26,700 - 26,700
Total Expenditures 23,059 108,326 21,069 108,616
Excess of Revenue Over(under) expenses 21,062 (78,971)8,366 (79,211)
Other Financing Sources/(Uses)
250.20.00.00.8001 Appropriation of Fund Balance (16,062)83,970 (3,366) 84,211
250.30.00.00.9975 Reserve Fund Balance/Land Conservancy (5,000) (5,000) (5,000) (5,000)
Total Other Financing Sources/Uses (21,062)78,970 (8,366) 79,211
Beg. Bal. Designated Fund Balance 40,000 45,000 45,000 50,000
Beg. Bal. Unreserved Fund Balance 74,473 97,388 90,535 93,901
End Bal. Unreserved Fund Balance 90,535 63,417 93,901 59,690
End Bal. Designated Fund Balance 45,000 - 50,000 5,000
BIG MUSKEGO LAKE/BASS BAY PROTECTION & REHABILITATION DISTRICT
BUDGET FOR 2018
2018 BML BUDGET
BIG MUSKEGO LAKE/BASS BAY PROTECTION AND REHABILITATION DISTRICT
RESOLUTION #BML 1-2017
RESOLUTION TO AMEND BY-LAWS OF THE BIG MUSKEGO LAKE/ BASS BAY
PROTECTION AND REHABILITATION DISTRICT
ARTICLE III, SECTION 2
WHEREAS, By-laws for the District were approved and adopted at the Big Muskego Lake/Bass
Bay Protection and Rehabilitation Annual Meeting held August 25, 1997 and amended on
August 23, 2016; and
WHEREAS, The Board of Commissioners proposed an amendment to the By-laws at the
special meeting held July 25, 2017 to amend Article III, Section 2-Notice; and
WHEREAS, By-law changes proposed by the Commissioners may be amended at the annual
meeting of the District with a two-thirds vote of the electors present and voting at the meeting.
NOW, THEREFORE, BE IT RESOLVED That the members of the Big Muskego Lake/Bass Bay
Protection and Rehabilitation District, at its annual meeting held August 22, 2017, do hereby
approve an amendment to the By-laws of the Big Muskego Lake/Bass Bay Protection and
Rehabilitation District as follows:
ARTICLE III – ANNUAL MEETNG AND BUDGET HEARING
Section 2 - Notice: The annual meeting shall be preceded by written notice mailed at least 14
days in advance of the meeting to all electors within the district whose address is known or can
be ascertained with reasonable diligence, to all owners of property within the district at the
owner’s address as listed in the tax roll, and to the Department of Natural Resources. The
District Board of Commissioners may substitute a class 2 notice, under Chapter 985 of the
Wisconsin State Statutes, in lieu of sending written notice to electors residing within the district.
The notice shall include all of the requirements contained within Section 33.30 (2m) of the
Wisconsin State Statutes along with any amendments or revisions thereto. Notice to electors
residing within the district as stated herein shall be accomplished by a class 2 notice unless the
District Board of Commissioners votes otherwise at a meeting taking place at least 45 days prior
to the Annual Meeting.
DATED THIS DAY OF ____August______, 2017
ELECTORS OF THE BIG MUSKEGO LAKE/BASS BAY
PROTECTION AND REHABILITATION DISTRICT
This is to certify that this is a true and accurate copy of Resolution #BML 1 -2017, which was
adopted by the electors of the Big Muskego Lake/Bass Bay Protection and Rehabilitation
District at its Annual Meeting on August 22, 2017.
________________________________
Secretary
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