LIBRARY BOARD Packet - 7/18/2017
CITY OF MUSKEGO
LIBRARY BOARD AGENDA
July 18, 2017
5:00 PM
Library Conference Room, S73 W16663 Janesville
Road
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
City Residents and Taxpayers Only – Speakers will be limited to making comments
related to all agenda items excluding closed session items relating to employment and
labor issues.
Comments will be limited to three minutes per speaker per agenda item. There will be no
discussion by/with the Library Board during Public Comment.
APPROVAL OF MINUTES from June 20, 2017
LIBRARY FINANCIAL REPORTS from June 2017
PRESIDENT’S REPORT
Information
DIRECTOR’S REPORT
Information
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
1. Presentation by Gregg Baum of FEH Design
2. 2018 Library budget discussion
3. 2018 Library capital requests
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
NOTICE
PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality
may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at
the above-stated meeting other than the governmental body specifically referred to above in this notice.
Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and
services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100.
Unapproved
CITY OF MUSKEGO
LIBRARY BOARD MINUTES
June 20, 2017
5:00 PM
Library Conference Room, S73 W16663
JANESVILLE RD
CALL TO ORDER
Vice President Konkel called the meeting to order at 5:03 pm.
PLEDGE OF ALLEGIANCE
ROLL CALL
Present were Trustees Schaefer, Konkel, Stuart, Keil, Darkow, Alderman Borgman, Library
Director Loeffel, and Head of Reference Elke Saylor. Trustee Heinowski arrived late. Trustee
Robertson was excused. Trustee Tomaszewski was absent.
STATEMENT OF PUBLIC NOTICE
Director Loeffel stated that the meeting was noticed in accordance with the open meeting law.
PUBLIC COMMENT
City Residents and Taxpayers Only – Speakers will be limited to making comments
related to all agenda items excluding closed session items relating to employment and
labor issues.
Comments will be limited to three minutes per speaker per agenda item. There will be
no discussion by/with the Library Board during Public Comment.
APPROVAL OF MINUTES from May 16, 2017
Trustee Darkow made a motion to APPROVE THE MINUTES from May 16, 2017,
Trustee Stuart seconded.
Motion Passed 6 in favor.
LIBRARY FINANCIAL REPORTS from May 2017
Trustee Darkow made a motion to PLACE ON FILE THE LIBRARY FINANCIAL
REPORTS from May 2017, Trustee Stuart seconded.
Motion Passed 6 in favor.
TRUSTEE ESSENTIAL 5: HIRING A LIBRARY DIRECTOR
PRESIDENT’S REPORT
Information
Library Director search process
Establish search and screen committee
DIRECTOR’S REPORT
Information
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
Materials for Posting policy
Trustee Heinowski arrived at this time.
Ald. Borgman made a motion to approve the Materials for Posting policy, Trustee
Schaefer seconded.
Motion Passed 7 in favor.
Public Display and Exhibit Space policy
Trustee Schaefer made a motion to approve the Public Display and Exhibit Space
policy, Trustee Stuart seconded.
Motion Passed 7 in favor.
NOTICE OF CLOSED SESSION
Appointment of Interim Library Director
Ald. Borgman made a motion to enter closed session pursuant to the provisions of
Wis. Stats. Section §19.85(1)(c), which authorizes a governmental body, upon motion
duly made and carried, to meet in closed session to consider employment,
promotion, compensation or performance evaluation data of any public employee
over which the governmental body has jurisdiction or exercises responsibility. Upon
conclusion of the closed session, the Library Board will convene in open session to
consider its public agenda, including motions to recommend approval or rejection of
the above-listed deliberations or any of the public agenda items that have not been
acted upon, Trustee Darkow seconded.
Motion Passed 7 in favor.
OPEN SESSION
Ald. Borgman made a motion to reconvene in OPEN SESSION, Trustee Stuart
seconded.
Motion Passed 7 in favor.
NEW BUSINESS CONTINUED
Appointment of Interim Library Director
Ald. Borgman made a motion to approve the appointment of Elke Saylor as Interim
Library Director, Trustee Darkow seconded.
Motion Passed 7 in favor.
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
Ald. Borgman made a motion to adjourn at 5:52 pm, Trustee Stuart seconded.
Motion Passed 7 in favor.
CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1
Period: 06/17 Jul 10, 2017 01:13PM
2017-17 2017-17 2017-17 2017-17 % Actual Over /
Adopted Amended YTD Current month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.4140 LIBRARY GRANTS REVENUE 1,592.00 1,592.00 .00 .00 .00 1,592.00-
100.05.71.00.4150 LIBRARY - SYSTEM, ETC 112,845.00 112,845.00 56,806.50 .00 50.34% 56,038.50-
100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,300.00 1,300.00 790.42 112.08 60.80% 509.58-
100.05.71.00.4313 LIBRARY FINES 17,000.00 17,000.00 8,169.31 927.62 48.05% 8,830.69-
100.05.71.00.4314 LIBRARY TAXABLE REVENUE 9,000.00 9,000.00 3,826.79 602.60 42.52% 5,173.21-
100.05.71.00.4542 LIBRARY PHONE USE .00 .00 .00 .00 .00 .00
100.05.71.00.4544 ROOM RENTAL 1,000.00 1,000.00 650.00 .00 65.00% 350.00-
100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 .00 .00 .00 .00 .00
100.05.71.00.4552 LIBRARY FRIENDS REVENUE 5,000.00 5,000.00 3,357.78 .00 67.16% 1,642.22-
Total LIBRARY DEPARTMENT: 147,737.00 147,737.00 73,600.80 1,642.30 49.82% 74,136.20-
CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1
Period: 06/17 Jul 10, 2017 01:22PM
2017-17 2017-17 2017-17 2017-17 % Actual Over /
Adopted Amended YTD Current Month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.5101 SALARY & WAGES 586,070.00 586,070.00 278,279.29 41,887.76 47.48% 307,790.71-
100.05.71.00.5102 SALARIES & WAGES - OVERTIME 2,000.00 2,000.00 .00 .00 .00 2,000.00-
100.05.71.00.5201 FICA 46,603.00 46,603.00 21,648.44 3,301.70 46.45% 24,954.56-
100.05.71.00.5202 PENSION 38,119.00 38,119.00 17,801.30 2,648.27 46.70% 20,317.70-
100.05.71.00.5203 HEALTH 71,580.00 71,580.00 31,585.42 5,195.07 44.13% 39,994.58-
100.05.71.00.5204 LIFE 1,282.00 1,282.00 642.00 107.00 50.08% 640.00-
100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00
100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 21,120.00 21,120.00 10,560.00 1,760.00 50.00% 10,560.00-
100.05.71.00.5302 MILEAGE 1,200.00 1,200.00 709.18 73.08 59.10% 490.82-
100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 371.02 214.92 10.60% 3,128.98-
100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 1,130.00 .00 86.92% 170.00-
100.05.71.00.5401 LIBRARY EQUIPMENT 19,000.00 19,000.00 8,926.20 875.26 46.98% 10,073.80-
100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 36,000.00 36,000.00 14,442.44 2,666.20 40.12% 21,557.56-
100.05.71.00.5505 COMPUTER CHARGES 33,390.00 33,390.00 25,429.69 1,365.02 76.16% 7,960.31-
100.05.71.00.5602 TELEPHONE 300.00 300.00 75.00 25.00 25.00% 225.00-
100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 9,800.00 9,800.00 3,052.17 416.70 31.14% 6,747.83-
100.05.71.00.5702 PROCESSING SUPPLIES 16,400.00 16,400.00 8,757.48 429.47 53.40% 7,642.52-
100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,500.00 3,500.00 1,284.84 .00 36.71% 2,215.16-
100.05.71.00.5740 LIBRARY GRANT EXPENSE 1,592.00 1,592.00 .00 .00 .00 1,592.00-
100.05.71.00.5752 LIBRARY FRIENDS EXPENSE 5,000.00 5,000.00 3,725.00 797.30 74.50% 1,275.00-
100.05.71.00.5774 LIBRARY REPLACEMENT 1,300.00 1,300.00 174.47 85.71 13.42% 1,125.53-
100.05.71.00.5835 HOUSEKEEPING SERVICES 38,500.00 38,500.00 18,294.00 3,049.00 47.52% 20,206.00-
100.05.71.00.5910 GAS & ELECTRIC 80,000.00 80,000.00 26,170.42 5,293.42 32.71% 53,829.58-
100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 980.36 .00 39.21% 1,519.64-
100.05.71.00.6062 PROGRAMMING 5,000.00 5,000.00 3,114.01 1,211.15 62.28% 1,885.99-
100.05.71.01.5711 PRINT MATERIALS 115,000.00 115,000.00 50,475.39 7,596.08 43.89% 64,524.61-
100.05.71.01.5713 PRINT MATERIALS - ADULT .00 .00 .00 .00 .00 .00
100.05.71.02.5711 AUDIO VISUAL MATERIALS 50,000.00 50,000.00 21,487.70 4,216.61 42.98% 28,512.30-
100.05.71.03.5711 ELECTRONIC MATERIALS 16,000.00 16,000.00 11,574.55 1,080.00 72.34% 4,425.45-
100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V. .00 .00 .00 .00 .00 .00
100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00
100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00
100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00
100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00
100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00
100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00
100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00
100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00
100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00
Total LIBRARY DEPARTMENT: 1,206,056.00 1,206,056.00 560,690.37 84,294.72 46.49% 645,365.63-
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1
Report dates: 6/1/2017-6/30/2017 Jul 10, 2017 01:30PM
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999"
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
BAKER & TAYLOR COMPANY
2032887479 1 Invoice PRINT 06/01/2017 06/13/2017 2,630.72 617 100.05.71.01.5711
2032895085 1 Invoice REPLACEMENTS 06/01/2017 06/13/2017 13.56 617 100.05.71.00.5774
2032895085 2 Invoice PRINT 06/01/2017 06/13/2017 136.92 617 100.05.71.01.5711
2032912203 1 Invoice PRINT 06/07/2017 06/13/2017 421.68 617 100.05.71.01.5711
2032913819 1 Invoice PRINT 06/07/2017 06/13/2017 1,221.53 617 100.05.71.01.5711
2032931525 1 Invoice PRINT 06/22/2017 06/27/2017 326.05 617 100.05.71.01.5711
2032931525 2 Invoice REPLACEMENTS 06/22/2017 06/27/2017 22.28 617 100.05.71.00.5774
2032951020 1 Invoice PRINT 06/22/2017 06/27/2017 1,583.01 617 100.05.71.01.5711
2032957552 1 Invoice PRINT 06/29/2017 07/11/2017 222.23 717 100.05.71.01.5711
2032957552 2 Invoice REPLACEMENTS 06/29/2017 07/11/2017 17.36 717 100.05.71.00.5774
2032957853 1 Invoice PRINT 06/29/2017 07/11/2017 504.07 717 100.05.71.01.5711
2032974378 1 Invoice PRINT 06/29/2017 07/11/2017 690.49 717 100.05.71.01.5711
2032974378 2 Invoice REPLACEMENT 06/29/2017 07/11/2017 12.75 717 100.05.71.00.5774
5014562562 1 Invoice PRINT 06/01/2017 06/13/2017 59.09 617 100.05.71.01.5711
5014571614 1 Invoice PRINT 06/01/2017 06/13/2017 79.87 617 100.05.71.01.5711
5014580630 1 Invoice PRINT 06/07/2017 06/13/2017 55.35 617 100.05.71.01.5711
5014599970 1 Invoice PRINT 06/29/2017 07/11/2017 59.42 717 100.05.71.01.5711
5014610503 1 Invoice PRINT 06/29/2017 07/11/2017 37.67 717 100.05.71.01.5711
Total BAKER & TAYLOR COMPANY:8,094.05
BAKER & TAYLOR ENTERTAINMENT
B51243880 1 Invoice AV 06/01/2017 06/13/2017 14.39 617 100.05.71.02.5711
B51256160 1 Invoice AV 06/01/2017 06/13/2017 14.36 617 100.05.71.02.5711
B51293090 1 Invoice AV 06/01/2017 06/13/2017 35.44 617 100.05.71.02.5711
B51293091 1 Invoice AV 06/01/2017 06/13/2017 50.35 617 100.05.71.02.5711
B51293092 1 Invoice AV 06/01/2017 06/13/2017 53.98 617 100.05.71.02.5711
B51293093 1 Invoice AV 06/01/2017 06/13/2017 21.59 617 100.05.71.02.5711
B51293094 1 Invoice AV 06/01/2017 06/13/2017 10.79 617 100.05.71.02.5711
B51334420 1 Invoice AV 06/01/2017 06/13/2017 28.79 617 100.05.71.02.5711
B51378270 1 Invoice AV 06/01/2017 06/13/2017 14.98 617 100.05.71.02.5711
B51413290 1 Invoice REPLACEMENTS 06/01/2017 06/13/2017 49.87 617 100.05.71.00.5774
B51773590 1 Invoice AV 06/07/2017 06/13/2017 40.44 617 100.05.71.02.5711
B51773591 1 Invoice AV 06/07/2017 06/13/2017 22.74 617 100.05.71.02.5711
B51773592 1 Invoice AV 06/07/2017 06/13/2017 86.36 617 100.05.71.02.5711
B51773593 1 Invoice AV 06/07/2017 06/13/2017 129.44 617 100.05.71.02.5711
B51773594 1 Invoice AV 06/07/2017 06/13/2017 10.79 617 100.05.71.02.5711
B52272540 1 Invoice AV 06/19/2017 06/27/2017 24.61 617 100.05.71.02.5711
B52272541 1 Invoice AV 06/19/2017 06/27/2017 11.88 617 100.05.71.02.5711
B52272542 1 Invoice AV 06/19/2017 06/27/2017 280.15 617 100.05.71.02.5711
B52272543 1 Invoice AV 06/19/2017 06/27/2017 76.95 617 100.05.71.02.5711
B52364130 1 Invoice AV 06/19/2017 06/27/2017 10.79 617 100.05.71.02.5711
B52408070 1 Invoice AV 06/19/2017 06/27/2017 14.39 617 100.05.71.02.5711
B52739620 1 Invoice AV 06/22/2017 06/27/2017 17.99 617 100.05.71.02.5711
B52759650 1 Invoice AV 06/22/2017 06/27/2017 199.69 617 100.05.71.02.5711
B52777950 1 Invoice AV 06/22/2017 06/27/2017 18.54 617 100.05.71.02.5711
B52777951 1 Invoice AV 06/22/2017 06/27/2017 88.52 617 100.05.71.02.5711
B52867970 1 Invoice AV 06/29/2017 07/11/2017 28.79 717 100.05.71.02.5711
B52963860 1 Invoice AV 06/29/2017 07/11/2017 231.72 717 100.05.71.02.5711
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2
Report dates: 6/1/2017-6/30/2017 Jul 10, 2017 01:30PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
B53294190 1 Invoice AV 06/29/2017 07/11/2017 14.23 717 100.05.71.02.5711
B53294191 1 Invoice AV 06/29/2017 07/11/2017 79.17 717 100.05.71.02.5711
B53294192 1 Invoice AV 06/29/2017 07/11/2017 14.39 717 100.05.71.02.5711
B53294193 1 Invoice AV 06/29/2017 07/11/2017 25.19 717 100.05.71.02.5711
B53294194 1 Invoice AV 06/29/2017 07/11/2017 10.75 717 100.05.71.02.5711
B53402750 1 Invoice AV 06/29/2017 07/11/2017 11.03 717 100.05.71.02.5711
B53559870 1 Invoice AV 06/29/2017 07/11/2017 15.08 717 100.05.71.02.5711
T59166410 1 Invoice AV 06/07/2017 06/13/2017 199.84 617 100.05.71.02.5711
T59175200 1 Invoice AV 06/07/2017 06/13/2017 261.09 617 100.05.71.02.5711
T59252830 1 Invoice AV 06/07/2017 06/13/2017 12.88 617 100.05.71.02.5711
T59297590 1 Invoice AV 06/07/2017 06/13/2017 21.56 617 100.05.71.02.5711
T60059190 1 Invoice AV 06/29/2017 07/11/2017 22.22 717 100.05.71.02.5711
Total BAKER & TAYLOR ENTERTAINMENT:2,275.76
COMPLETE OFFICE OF WIS
840328 1 Invoice MISC OFFICE SUPPLIES 06/29/2017 07/11/2017 317.70 717 100.05.71.00.5701
Total COMPLETE OFFICE OF WIS:317.70
DEMCO EDUCATIONAL CORP
6137066 1 Invoice PROCESSING SUPPLIES 06/01/2017 06/13/2017 325.53 617 100.05.71.00.5702
6144078 1 Invoice PROCESSING SUPPLIES 06/07/2017 06/13/2017 103.94 617 100.05.71.00.5702
Total DEMCO EDUCATIONAL CORP:429.47
DEPT OF ADMINISTRATION
505-00000193 1 Invoice TEACH SERVICES 06/22/2017 06/27/2017 600.00 617 100.05.71.00.5505
Total DEPT OF ADMINISTRATION:600.00
ELLIOTT'S ACE HARDWARE
601005/061317 2 Invoice LIBRARY MAINT 06/07/2017 06/13/2017 35.40 617 100.05.71.00.5415
Total ELLIOTT'S ACE HARDWARE:35.40
FINDAWAY WORLD,LLC
218692 1 Invoice AV 06/07/2017 06/13/2017 345.94 617 100.05.71.02.5711
220016 1 Invoice AV 06/22/2017 06/27/2017 485.93 617 100.05.71.02.5711
40260 1 Invoice AV 06/07/2017 06/13/2017 47.99- 617 100.05.71.02.5711
Total FINDAWAY WORLD,LLC:783.88
FIRST BUSINESS
3863/062717 1 Invoice FOL - PR 05/30/2017 06/27/2017 306.58 617 100.05.71.00.5752
3863/062717 2 Invoice CONFERENCES & TRAINING 05/30/2017 06/27/2017 198.16 617 100.05.71.00.5303
3871/062717 1 Invoice PROGRAMMING 05/30/2017 06/27/2017 122.79 617 100.05.71.00.6062
3871/062717 2 Invoice RETURN - PROGRAMMING 05/30/2017 06/27/2017 12.94- 617 100.05.71.00.6062
3871/062717 3 Invoice FOL - PR 05/30/2017 06/27/2017 65.72 617 100.05.71.00.5752
3889/062717 1 Invoice AV 05/30/2017 06/27/2017 452.43 617 100.05.71.02.5711
3897/062717 1 Invoice FOL - PR 05/30/2017 06/27/2017 12.84 617 100.05.71.00.5752
3897/062717 2 Invoice CONFERENCES & TRAINING 05/30/2017 06/27/2017 16.76 617 100.05.71.00.5303
3913/062717 1 Invoice AV 05/30/2017 06/27/2017 65.66 617 100.05.71.02.5711
3913/062717 2 Invoice FOL - PR 05/30/2017 06/27/2017 373.91 617 100.05.71.00.5752
3913/062717 3 Invoice MISC OFFICE SUPPLIES 05/30/2017 06/27/2017 65.97 617 100.05.71.00.5701
4273/062717 1 Invoice LIBRARY MAINTENANCE 05/30/2017 06/27/2017 294.72 617 100.05.71.00.5415
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3
Report dates: 6/1/2017-6/30/2017 Jul 10, 2017 01:30PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
Total FIRST BUSINESS:1,962.60
FREEMAN NEWSPAPERS LLC
FR062717-LIB 1 Invoice PRINT 06/19/2017 06/27/2017 132.00 617 100.05.71.01.5711
Total FREEMAN NEWSPAPERS LLC:132.00
HEARTLAND BUSINESS SYSTEMS
HBS00546037 2 Invoice Yearly Main. Host 06/08/2017 06/13/2017 765.02 617 100.05.71.00.5505
Total HEARTLAND BUSINESS SYSTEMS:765.02
JAMES IMAGING SYSTEMS INC (lease)
332817097 1 Invoice PUBLIC PRINT STATION 06/22/2017 06/27/2017 445.55 617 100.05.71.00.5401
Total JAMES IMAGING SYSTEMS INC (lease):445.55
JANI-KING INC- MILW REGION
MIL07170148 3 Invoice CLEANING - LIBRARY JULY 06/29/2017 07/11/2017 3,049.00 717 100.05.71.00.5835
Total JANI-KING INC- MILW REGION:3,049.00
JM BRENNAN, INC.
SALES000085 1 Invoice REPLACED BURNER CONTROL 06/07/2017 06/13/2017 2,249.05 617 100.05.71.00.5415
Total JM BRENNAN, INC.:2,249.05
JUMP BUNCH OF WAUKESHA-LAKE COUNTRY
1771/061317 1 Invoice PROGRAMMING 06/07/2017 06/13/2017 800.00 617 100.05.71.00.6062
Total JUMP BUNCH OF WAUKESHA-LAKE COUNTRY:800.00
MCKINLEY CUSTOM PRODUCTS, INC
68747 1 Invoice MISC OFFICE SUPPLIES 06/29/2017 07/11/2017 250.00 717 100.05.71.00.5701
Total MCKINLEY CUSTOM PRODUCTS, INC:250.00
MICROMARKETING LLC
673308 1 Invoice AV 06/07/2017 06/13/2017 152.48 617 100.05.71.02.5711
673865 1 Invoice AV 06/07/2017 06/13/2017 114.98 617 100.05.71.02.5711
674491 1 Invoice AV 06/07/2017 06/13/2017 87.49 617 100.05.71.02.5711
674983 1 Invoice AV 06/19/2017 06/27/2017 40.00 617 100.05.71.02.5711
675343 1 Invoice AV 06/19/2017 06/27/2017 34.99 617 100.05.71.02.5711
675940 1 Invoice AV 06/19/2017 06/27/2017 20.50 617 100.05.71.02.5711
676779 1 Invoice AV 06/29/2017 07/11/2017 74.98 717 100.05.71.02.5711
677506 1 Invoice AV 06/29/2017 07/11/2017 47.50 717 100.05.71.02.5711
677844 1 Invoice AV 06/29/2017 07/11/2017 74.99 717 100.05.71.02.5711
Total MICROMARKETING LLC:647.91
MIDWEST TAPE
94221636 1 Invoice AV RETURN 06/07/2017 06/13/2017 72.42- 617 100.05.71.02.5711
95057635 1 Invoice AV 06/01/2017 06/13/2017 15.74 617 100.05.71.02.5711
95077034 1 Invoice AV 06/01/2017 06/13/2017 15.74 617 100.05.71.02.5711
95097616 1 Invoice AV 06/07/2017 06/13/2017 68.22 617 100.05.71.02.5711
95136387 1 Invoice AV 06/29/2017 07/11/2017 48.28 717 100.05.71.02.5711
95159378 1 Invoice AV 06/29/2017 07/11/2017 144.84 717 100.05.71.02.5711
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 4
Report dates: 6/1/2017-6/30/2017 Jul 10, 2017 01:30PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
Total MIDWEST TAPE:220.40
MILWAUKEE JOURNAL SENTINEL #1014
MJ0092662/06 1 Invoice PRINT 06/22/2017 06/27/2017 121.21 617 100.05.71.01.5711
Total MILWAUKEE JOURNAL SENTINEL #1014:121.21
OVERDRIVE, INC
CD-0006962 1 Invoice eBOOK ADVANTAGE PROGRAM 06/07/2017 06/13/2017 1,080.00 617 100.05.71.03.5711
Total OVERDRIVE, INC:1,080.00
PENGUIN RANDOM HOUSE LLC
1082427939 1 Invoice AV 06/01/2017 06/13/2017 395.00 617 100.05.71.02.5711
1082429201 1 Invoice AV 06/01/2017 06/13/2017 10.00 617 100.05.71.02.5711
1082465757 1 Invoice AV 06/01/2017 06/13/2017 40.00 617 100.05.71.02.5711
1082502661 1 Invoice AV 06/07/2017 06/13/2017 45.00 617 100.05.71.02.5711
1082766976 1 Invoice AV 06/29/2017 07/11/2017 125.00 717 100.05.71.02.5711
1082770522 1 Invoice AV 06/29/2017 07/11/2017 35.00 717 100.05.71.02.5711
Total PENGUIN RANDOM HOUSE LLC:650.00
SAFEWAY PEST MANAGEMENT INC.
554625 1 Invoice PEST CONTROL 06/07/2017 06/13/2017 30.00 617 100.05.71.00.5415
556766 1 Invoice PEST CONTROL 06/29/2017 07/11/2017 30.00 717 100.05.71.00.5415
Total SAFEWAY PEST MANAGEMENT INC.:60.00
U.S. CELLULAR
0194336522 7 Invoice Monthly Charge- Library 06/16/2017 06/27/2017 25.00 617 100.05.71.00.5602
Total U.S. CELLULAR:25.00
WE ENERGIES
5499-564-961/1 Invoice LIBRARY - GAS 06/07/2017 06/13/2017 741.85 617 100.05.71.00.5910
5499-564-961/2 Invoice LIBRARY - ELECTRIC 06/07/2017 06/13/2017 4,551.57 617 100.05.71.00.5910
Total WE ENERGIES:5,293.42
Grand Totals:30,287.42
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999"
S73W16663 W Janesville Rd Muskego, WI 53150
P 262.971.2100 W cityofmuskego.org/library
IDEAS. INFORMATION. COMMUNITY
Director’s Report
July, 2017
1. Children’s update (from Abby Bussen, Children’s Librarian): Summer is upon us and boy, are we busy! We wrapped up our summer reading presentations at schools during the first weeks of June, reaching students at all the elementary schools, middle schools, high school, and parochial schools. Summer reading began for all age groups on June 5th, with hundreds of children & their grown-ups signing up in the first week. As of the end of June, we are pleased to report that we have 1,145 children registered either individually or through childcare providers. Patrons are welcome to sign up through August 11, so we are hoping to increase that number even more! Our many programs through the month of June, including our weekly storytimes, popular Tuesday afternoon performers, and sporadic Friday and Saturday programming, have brought in 2,457 attendees! We are so grateful for the Friends for funding our Mad Science Milwaukee program, as well as all the extras needed to make storytimes memorable for attendees. Thanks also to Bridges Library System for our ComedySportz and Animal Quest programs, which had really huge attendance as well! New Berlin Blitz Robotics Club presented a wonderful robotics workshop for grade school children and will offer one in both July and August. Another program which will repeat, JumpBunch, an exercise class for children, garnered much positive feedback from attendees. We are so pleased with the level of community support for all of our programs and are so excited for the many great events still to come this summer! 2. Young Adult update (from Jolyn Lobe, Reference Assistant): During the month of July there are three programs for the teens. At the Lego Building Contest program teens can build a design of their own invention to be displayed and voted on from July 14th - 22nd. The Kindness Rocks program is where teens can paint rocks with inspirational words & phrases to help spread kindness throughout the community. At the Minute to Build it program teens will compete against each other to build a structure as tall as they can with materials at different stations. The silhouette contest and the weekly brain teasers are still available in the YA area. 3. Adult Services update (from Elke Saylor, Interim Director): In cooperation with the Peck School of the Arts and under a grant from the Bader Foundation, we were able to offer a special “Senior Art Workshop” where art students worked with participants to create book cover collages. At the end of the month, a speaker from the Milwaukee County Historical Society will present a program about the history of the Wisconsin State Fair. The Adult Summer Reading Program continues to go strong with a record number of participants submitting entries. 4. Director Search update: The Search and Screen Committee met last week and crafted a job posting for the Library Director position. The job was posted on the City website, the Bridges Library System site, as well as several library specific websites and listservs on Friday July 7,
S73W16663 W Janesville Rd Muskego, WI 53150
P 262.971.2100 W cityofmuskego.org/library
IDEAS. INFORMATION. COMMUNITY
2017. The closing date for applications is August 7, 2017. The Committee will meet again next week to compile a list of questions for both the first and the second round of interviews. 5. Building update: The scheduled upgrade of the library HVAC controls should take place around the end of the month according to George Wolwark. The City IT Department has overseen the successful switchover of the Library staff network from the fiber line recently cut in a construction mishap at City Hall to a coaxial line. The new soft seating for the adult reading room has been ordered and is scheduled for delivery on September 5th. We are also expecting delivery of plants in tall planters for the media room and the adult reading room in the near future. The Friends have purchased these arrangements to enhance the library ambiance from Kujawa Enterprises Inc. The Library will cover the monthly maintenance cost for the plant service. 6. Planned AV upgrade of meeting room 4: Staff from the IT Department and the Library have met with three different AV vendors to get quotes on upgrading meeting room 4 with a projector, sound system, etc. The proposals we have received vary widely and the IT Department staff is working on crafting a plan based on the recommendations we have received. We are still hoping to put these improvements in place this year within the budgeted amount but with the possibility of adding further enhancements down the line. 7. Employee Anniversaries in July: 10 years Debbie Mortensen (aide) 2 years Sam Miller (shelver)
JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC Through June
Checkouts
2016 22,245 22,848 24,440 23,347 20,907 28,189 27,854 27,839 21,826 22,138 21,843 18,649 141,976
2017 23,280 22,488 25,479 22,564 21,917 28,959 144,687
% Change 4.7%-1.6%4.3%-3.4%4.8%2.7%1.9%
eBook Checkouts
2016 1,654 1,528 1,647 1,522 1,563 1,446 1,547 1,500 1,455 1,491 1,365 1,497 9,360
2017 1,654 1,453 1,774 1,700 1,568 1,683 9,832
% Change 0.0%-4.9%7.7%11.7%0.3%16.4%5.0%
Self-Service Transaction Percentage of Total Circ (Self-check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts)
2016 57.0%57.1%57.7%55.7%59.5%55.1%57.4%57.3%56.5%60.6%62.5%62.4%57.0%
2017 56.4%56.5%57.3%59.4%57.7%51.7%56.5%
Library Visits
2016 11,004 11,575 12,858 11,846 10,365 14,063 12,930 13,343 9,936 10,884 10,061 8,356 71,711
2017 10,901 11,146 13,100 10,339 10,600 14,598 70,684
% Change -0.9%-3.7%1.9%-12.7%2.3%3.8%-1.4%
Reference Transactions
2016 1,323 1,415 1,434 1,244 1,069 1,279 1,166 1,239 1,129 1,148 924 893 7,764
2017 1,224 1,237 1,425 1,080 1,133 992 7,091
% Change -7.5%-12.6%-0.6%-13.2%6.0%-22.4%-8.7%
Meeting Room Use
2016 82 83 98 83 81 76 47 64 66 82 91 82 503
2017 88 96 99 76 88 69 516
% Change 7.3%15.7%1.0%-8.4%8.6%-9.2%2.6%
Monthly Statistics for Muskego Public Library 2017
CITY OF MUSKEGO
5-YEAR CAPITAL IMPROVEMENTS PROGRAM
DETAILED PROJECT DESCRIPTION
Project No:
Account No:
A.PROJECT IDENTIFICATION
1. Project Name:Children's Area Redesign
2. Department:Library
3. Description:2018: The Children's Area Redesign project is projected to take place in the first quarter of 2018.
The total 2018 amount reflects the 2017 approved appropriation of $61,500 and the 2018 request
of $41,000.
Carpeting costs for project is included in carpeting capital request.
B.EXPENDITURE SCHEDULE
Subproj.Expend. category TOTAL 2018 2019 2020 2021 2022
Equipment 102,500 102,500
Vehicle Replacement 0
Stormwater 0
Arch/Engineering 0
Land/ROW/Site Prep 0
Construction 0
Testing 0
Other 0
TOTAL 102,500 102,500 0 0 0 0
C.FUNDING SOURCE(S)
Fund Revenue category
100 Gen Fd Op Budget 0
605 Water Working Cap.0
601 Sewer Working Cap.0
401 Trnsfr w/in CPF 0
GO Borrowing 0
Water Borrowing 0
Sewer Borrowing 0
100 Gen Fund Balance 0
Other Fund Fd Bal 0
State Aid 0
210 Landfill Funds 0
202 Park Ded. Funds 0
Forfeiture Funds 0
Stormwater Funds 0
Other Source 0
TOTAL 0 0 0 0 0 0
D.ANNUAL OPERATING IMPACT (if any)
1. Personnel 0
2. Materials 0
3. Total Cost 0
4. Offsetting Rev or Savings 0
5. Net impact 0 0 0 0 0 0
E.DESCRIPTION HISTORY
Original Date:
Revised Date:
2018 Capital - Children's Area Redesign.xlsx
CITY OF MUSKEGO
5-YEAR CAPITAL IMPROVEMENTS PROGRAM
DETAILED PROJECT DESCRIPTION
Project No:
Account No:
A.PROJECT IDENTIFICATION
1. Project Name:Carpeting
2. Department:Library
3. Description:2018: $30,000 for Children's area as part of the redesign project (carryover from 2017); $20,000
for staff area carpeting (to be installed before the installation of used City Hall cubicle furniture).
2019 - 2021: Replacing carpeting in remaining areas.
B.EXPENDITURE SCHEDULE
Subproj.Expend. category TOTAL 2018 2019 2020 2021 2022
Equipment 110,000 50,000 20,000 20,000 20,000
Vehicle Replacement 0
Stormwater 0
Arch/Engineering 0
Land/ROW/Site Prep 0
Construction 0
Testing 0
Other 0
TOTAL 110,000 50,000 20,000 20,000 20,000 0
C.FUNDING SOURCE(S)
Fund Revenue category
100 Gen Fd Op Budget 0
605 Water Working Cap.0
601 Sewer Working Cap.0
401 Trnsfr w/in CPF 0
GO Borrowing 0
Water Borrowing 0
Sewer Borrowing 0
100 Gen Fund Balance 0
Other Fund Fd Bal 0
State Aid 0
210 Landfill Funds 0
202 Park Ded. Funds 0
Forfeiture Funds 0
Stormwater Funds 0
Other Source 0
TOTAL 0 0 0 0 0 0
D.ANNUAL OPERATING IMPACT (if any)
1. Personnel 0
2. Materials 0
3. Total Cost 0
4. Offsetting Rev or Savings 0
5. Net impact 0 0 0 0 0 0
E.DESCRIPTION HISTORY
Original Date:
Revised Date:
2018 Capital - Carpeting.xlsx
CITY OF MUSKEGO
5-YEAR CAPITAL IMPROVEMENTS PROGRAM
DETAILED PROJECT DESCRIPTION
Project No:
Account No:
A.PROJECT IDENTIFICATION
1. Project Name:Public furniture
2. Department:Library
3. Description:2018: Eight soft chairs, 4 end tables, 2 work tables, and lamps to replace furniture in the
Great Room.
2019: Four soft chairs for Fiction Area, 4 soft chairs for Media Room.
2021: Replace all Public Meeting Room chairs (188).
2022: Replace furniture in Library Board room.
B.EXPENDITURE SCHEDULE
Subproj.Expend. category TOTAL 2018 2019 2020 2021 2022
Equipment 57,000 15,000 10,000 16,000 16,000
Vehicle Replacement 0
Stormwater 0
Arch/Engineering 0
Land/ROW/Site Prep 0
Construction 0
Testing 0
Other 0
TOTAL 57,000 15,000 10,000 0 16,000 16,000
C.FUNDING SOURCE(S)
Fund Revenue category
100 Gen Fd Op Budget 0
605 Water Working Cap.0
601 Sewer Working Cap.0
401 Trnsfr w/in CPF 0
GO Borrowing 0
Water Borrowing 0
Sewer Borrowing 0
100 Gen Fund Balance 0
Other Fund Fd Bal 0
State Aid 0
210 Landfill Funds 0
202 Park Ded. Funds 0
Forfeiture Funds 0
Stormwater Funds 0
Other Source 0
TOTAL 0 0 0 0 0 0
D.ANNUAL OPERATING IMPACT (if any)
1. Personnel 0
2. Materials 0
3. Total Cost 0
4. Offsetting Rev or Savings 0
5. Net impact 0 0 0 0 0 0
E.DESCRIPTION HISTORY
Original Date:
Revised Date:
2018 Capital - Public furniture.xlsx
CITY OF MUSKEGO
5-YEAR CAPITAL IMPROVEMENTS PROGRAM
DETAILED PROJECT DESCRIPTION
Project No:
Account No:
A.PROJECT IDENTIFICATION
1. Project Name:Library parking lot sealcoating
2. Department:Library
3. Description:The parking lot was last sealcoated in 2010.
B.EXPENDITURE SCHEDULE
Subproj.Expend. category TOTAL 2018 2019 2020 2021 2022
Equipment 7,000 7,000
Vehicle Replacement 0
Stormwater 0
Arch/Engineering 0
Land/ROW/Site Prep 0
Construction 0
Testing 0
Other 0
TOTAL 7,000 0 7,000 0 0 0
C.FUNDING SOURCE(S)
Fund Revenue category
100 Gen Fd Op Budget 0
605 Water Working Cap.0
601 Sewer Working Cap.0
401 Trnsfr w/in CPF 0
GO Borrowing 0
Water Borrowing 0
Sewer Borrowing 0
100 Gen Fund Balance 0
Other Fund Fd Bal 0
State Aid 0
210 Landfill Funds 0
202 Park Ded. Funds 0
Forfeiture Funds 0
Stormwater Funds 0
Other Source 0
TOTAL 0 0 0 0 0 0
D.ANNUAL OPERATING IMPACT (if any)
1. Personnel 0
2. Materials 0
3. Total Cost 0
4. Offsetting Rev or Savings 0
5. Net impact 0 0 0 0 0 0
E.DESCRIPTION HISTORY
Original Date:
Revised Date:
2018 Capital - Parking lot.xlsx
CITY OF MUSKEGO
5-YEAR CAPITAL IMPROVEMENTS PROGRAM
DETAILED PROJECT DESCRIPTION
Project No:
Account No:
A.PROJECT IDENTIFICATION
1. Project Name:Young Adult Area redesign
2. Department:Library
3. Description:Update the Young Adult Area with functional spaces to accommodate individual and group use:
furniture, shelving, and a computer bar.
B.EXPENDITURE SCHEDULE
Subproj.Expend. category TOTAL 2018 2019 2020 2021 2022
Equipment 30,000 30,000
Vehicle Replacement 0
Stormwater 0
Arch/Engineering 0
Land/ROW/Site Prep 0
Construction 0
Testing 0
Other 0
TOTAL 30,000 0 0 30,000 0 0
C.FUNDING SOURCE(S)
Fund Revenue category
100 Gen Fd Op Budget 0
605 Water Working Cap.0
601 Sewer Working Cap.0
401 Trnsfr w/in CPF 0
GO Borrowing 0
Water Borrowing 0
Sewer Borrowing 0
100 Gen Fund Balance 0
Other Fund Fd Bal 0
State Aid 0
210 Landfill Funds 0
202 Park Ded. Funds 0
Forfeiture Funds 0
Stormwater Funds 0
Other Source 0
TOTAL 0 0 0 0 0 0
D.ANNUAL OPERATING IMPACT (if any)
1. Personnel 0
2. Materials 0
3. Total Cost 0
4. Offsetting Rev or Savings 0
5. Net impact 0 0 0 0 0 0
E.DESCRIPTION HISTORY
Original Date:
Revised Date:
2018 Capital - Young Adult Area redesign.xlsx
CITY OF MUSKEGO
5-YEAR CAPITAL IMPROVEMENTS PROGRAM
DETAILED PROJECT DESCRIPTION
Project No:
Account No:
A.PROJECT IDENTIFICATION
1. Project Name:RFID
2. Department:Library
3. Description:Upgrading the Library to a Radio Frequency Identification System.
B.EXPENDITURE SCHEDULE
Subproj.Expend. category TOTAL 2018 2019 2020 2021 2022
Equipment 90,000 90,000
Vehicle Replacement 0
Stormwater 0
Arch/Engineering 0
Land/ROW/Site Prep 0
Construction 0
Testing 0
Other 0
TOTAL 90,000 0 0 90,000 0 0
C.FUNDING SOURCE(S)
Fund Revenue category
100 Gen Fd Op Budget 0
605 Water Working Cap.0
601 Sewer Working Cap.0
401 Trnsfr w/in CPF 0
GO Borrowing 0
Water Borrowing 0
Sewer Borrowing 0
100 Gen Fund Balance 0
Other Fund Fd Bal 0
State Aid 0
210 Landfill Funds 0
202 Park Ded. Funds 0
Forfeiture Funds 0
Stormwater Funds 0
Other Source 0
TOTAL 0 0 0 0 0 0
D.ANNUAL OPERATING IMPACT (if any)
1. Personnel 0
2. Materials 0
3. Total Cost 0
4. Offsetting Rev or Savings 0
5. Net impact 0 0 0 0 0 0
E.DESCRIPTION HISTORY
Original Date:
Revised Date:
2018 Capital - RFID.xlsx
CITY OF MUSKEGO
5-YEAR CAPITAL IMPROVEMENTS PROGRAM
DETAILED PROJECT DESCRIPTION
Project No:
Account No:
A.PROJECT IDENTIFICATION
1. Project Name:Service desks redesign
2. Department:Library
3. Description:2020: Redesign Circulation Desk Area
2021: Redesign Reference Desk
B.EXPENDITURE SCHEDULE
Subproj.Expend. category TOTAL 2018 2019 2020 2021 2022
Equipment 40,000 25,000 15,000
Vehicle Replacement 0
Stormwater 0
Arch/Engineering 0
Land/ROW/Site Prep 0
Construction 0
Testing 0
Other 0
TOTAL 40,000 0 0 25,000 15,000 0
C.FUNDING SOURCE(S)
Fund Revenue category
100 Gen Fd Op Budget 0
605 Water Working Cap.0
601 Sewer Working Cap.0
401 Trnsfr w/in CPF 0
GO Borrowing 0
Water Borrowing 0
Sewer Borrowing 0
100 Gen Fund Balance 0
Other Fund Fd Bal 0
State Aid 0
210 Landfill Funds 0
202 Park Ded. Funds 0
Forfeiture Funds 0
Stormwater Funds 0
Other Source 0
TOTAL 0 0 0 0 0 0
D.ANNUAL OPERATING IMPACT (if any)
1. Personnel 0
2. Materials 0
3. Total Cost 0
4. Offsetting Rev or Savings 0
5. Net impact 0 0 0 0 0 0
E.DESCRIPTION HISTORY
Original Date:
Revised Date:
2018 Capital - Service desks redesign.xlsx