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LIBRARY BOARD Packet - 6/20/2017
CITY OF MUSKEGO LIBRARY BOARD AGENDA June 20, 2017 5:00 PM Library Conference Room, S73 W16663 Janesville Road CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT City Residents and Taxpayers Only – Speakers will be limited to making comments related to all agenda items excluding closed session items relating to employment and labor issues. Comments will be limited to three minutes per speaker per agenda item. There will be no discussion by/with the Library Board during Public Comment. APPROVAL OF MINUTES from May 16, 2017 LIBRARY FINANCIAL REPORTS from May 2017 TRUSTEE ESSENTIAL 5: HIRING A LIBRARY DIRECTOR PRESIDENT’S REPORT Information 1. Library Director search process 2. Establish search and screen committee DIRECTOR’S REPORT Information UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: 1. Materials for Posting policy 2. Public Display and Exhibit Space policy NOTICE OF CLOSED SESSION 1. Appointment of Interim Library Director The Library Board of the City of Muskego will meet at approximately 5:00 pm, or as soon thereafter as time permits, on Tuesday, June 20, 2017 in the Library Conference Room, Muskego Public Library, S73W16663 Janesville Road, Muskego, Wisconsin, following conclusion of consideration of the above portion of its regularly scheduled agenda, to vote on a motion to convene in closed session at said time and place for discussion/action relative to: Discussion/action relative to the appointment of an Interim Library Director and to take such further action as may be necessary and appropriate with respect to such matters. A closed session for the above purpose is authorized pursuant to the provisions of Wis. Stats. Section §19.85(1)(c), which authorizes a governmental body, upon motion duly made and carried, to meet in closed session to consider employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Upon conclusion of the closed session, the Library Board will convene in open session to consider its public agenda, including motions to recommend approval or rejection of the above-listed deliberations or any of the public agenda items that have not been acted upon. OPEN SESSION NEW BUSINESS CONTINUED 1. Appointment of Interim Library Director COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT NOTICE PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100. Unapproved CITY OF MUSKEGO LIBRARY BOARD MINUTES May 16, 2017 5:00 PM Library Conference Room, S73 W16663 JANESVILLE RD CALL TO ORDER President Robertson called the meeting to order at 5:00 pm. PLEDGE OF ALLEGIANCE ROLL CALL Present were Trustees Robertson, Schaefer, Konkel, Darkow, Heinowski, Alderman Borgman, and Library Director Loeffel. Trustee Stuart arrived late. Trustees Tomaszewski and Keil were excused. STATEMENT OF PUBLIC NOTICE Director Loeffel stated that the meeting was noticed in accordance with the open meeting law. PUBLIC COMMENT None APPROVAL OF MINUTES from April 18, 2017 Trustee Darkow made a motion to APPROVE THE MINUTES from April 18, 2017, Trustee Konkel seconded. Motion Passed 6 in favor. LIBRARY FINANCIAL REPORTS from April 2017 Trustee Stuart arrived at this time. Trustee Schaefer made a motion to place on file the LIBRARY FINANCIAL REPORTS from April 2017, Trustee Darkow seconded. Motion Passed 7 in favor. PRESIDENT’S REPORT Information DIRECTOR’S REPORT Information UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: Election of Library Board officers The nominating committee spoke with all trustees and the slate of officers nominated is Trustee Robertson for President, Trustee Konkel for Vice President, and Trustee Schaefer for Treasurer. Ald. Borgman made a motion to approve the Library Board officers, Trustee Stuart seconded. Trustee Robertson abstained. Motion Passed 6 in favor. Appointment of Library Board Personnel Committee Trustee Robertson made a motion to appoint himself (chair), Trustee Darkow and Trustee Stuart to the Library Board Personnel Committee, Trustee Schaefer seconded. Motion Passed 7 in favor. Appointment of Library Board Strategic Planning Committee Trustee Robertson made a motion to appoint Trustee Konkel (chair), Trustee Tomaszewski, and Trustee Keil to the Library Board Strategic Planning Committee, Trustee Darkow seconded. Motion Passed 7 in favor. Privacy policy draft Trustee Darkow made a motion to approve the Privacy policy draft, Trustee Konkel seconded. Motion Passed 7 in favor. New Library Standards Recommended by County Library Plan Ald. Borgman made a motion to approve the New Library Standards Plan, Trustee Stuart seconded. Motion Passed 7 in favor. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Trustee Darkow made a motion to adjourn at 5:29 pm, Ald. Borgman seconded. Motion Passed 7 in favor. CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1 Period: 05/17 Jun 01, 2017 10:50AM 2017-17 2017-17 2017-17 2017-17 % Actual Over / Adopted Amended YTD Current month To (Under) Account Number Account Title Budget Budget Actual Actual Budget Budget GENERAL FUND CULTURE, REC AND EDUCATION 100.05.71.00.4140 LIBRARY GRANTS REVENUE 1,592.00 1,592.00 .00 .00 .00 1,592.00- 100.05.71.00.4150 LIBRARY - SYSTEM, ETC 112,845.00 112,845.00 56,806.50 .00 50.34% 56,038.50- 100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,300.00 1,300.00 678.34 200.68 52.18% 621.66- 100.05.71.00.4313 LIBRARY FINES 17,000.00 17,000.00 7,241.69 929.99 42.60% 9,758.31- 100.05.71.00.4314 LIBRARY TAXABLE REVENUE 9,000.00 9,000.00 3,249.72 509.07 36.11% 5,750.28- 100.05.71.00.4542 LIBRARY PHONE USE .00 .00 .00 .00 .00 .00 100.05.71.00.4544 ROOM RENTAL 1,000.00 1,000.00 650.00 .00 65.00% 350.00- 100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 .00 .00 .00 .00 .00 100.05.71.00.4552 LIBRARY FRIENDS REVENUE 5,000.00 5,000.00 3,357.78 1,176.45 67.16% 1,642.22- Total LIBRARY DEPARTMENT: 147,737.00 147,737.00 71,984.03 2,816.19 48.72% 75,752.97- CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1 Period: 05/17 Jun 01, 2017 11:18AM 2017-17 2017-17 2017-17 2017-17 % Actual Over / Adopted Amended YTD Current Month To (Under) Account Number Account Title Budget Budget Actual Actual Budget Budget GENERAL FUND CULTURE, REC AND EDUCATION 100.05.71.00.5101 SALARY & WAGES 586,070.00 586,070.00 214,108.13 22,283.40 36.53% 371,961.87- 100.05.71.00.5102 SALARIES & WAGES - OVERTIME 2,000.00 2,000.00 .00 .00 .00 2,000.00- 100.05.71.00.5201 FICA 46,603.00 46,603.00 16,679.38 1,802.01 35.79% 29,923.62- 100.05.71.00.5202 PENSION 38,119.00 38,119.00 13,730.30 1,422.73 36.02% 24,388.70- 100.05.71.00.5203 HEALTH 71,580.00 71,580.00 26,390.35 5,195.07 36.87% 45,189.65- 100.05.71.00.5204 LIFE 1,282.00 1,282.00 535.00 107.00 41.73% 747.00- 100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00 100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 21,120.00 21,120.00 8,800.00 1,760.00 41.67% 12,320.00- 100.05.71.00.5302 MILEAGE 1,200.00 1,200.00 606.56 85.28 50.55% 593.44- 100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 156.10 .00 4.46% 3,343.90- 100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 1,130.00 360.00 86.92% 170.00- 100.05.71.00.5401 LIBRARY EQUIPMENT 19,000.00 19,000.00 8,050.94 3,974.25 42.37% 10,949.06- 100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 36,000.00 36,000.00 11,776.24 477.46 32.71% 24,223.76- 100.05.71.00.5505 COMPUTER CHARGES 33,390.00 33,390.00 24,064.67 789.83 72.07% 9,325.33- 100.05.71.00.5602 TELEPHONE 300.00 300.00 50.00 .00 16.67% 250.00- 100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 9,800.00 9,800.00 2,657.11 1,594.60 27.11% 7,142.89- 100.05.71.00.5702 PROCESSING SUPPLIES 16,400.00 16,400.00 8,328.01 2,233.03 50.78% 8,071.99- 100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,500.00 3,500.00 1,284.84 .00 36.71% 2,215.16- 100.05.71.00.5740 LIBRARY GRANT EXPENSE 1,592.00 1,592.00 .00 .00 .00 1,592.00- 100.05.71.00.5752 LIBRARY FRIENDS EXPENSE 5,000.00 5,000.00 2,927.70 731.31 58.55% 2,072.30- 100.05.71.00.5774 LIBRARY REPLACEMENT 1,300.00 1,300.00 88.76 .00 6.83% 1,211.24- 100.05.71.00.5835 HOUSEKEEPING SERVICES 38,500.00 38,500.00 15,245.00 3,049.00 39.60% 23,255.00- 100.05.71.00.5910 GAS & ELECTRIC 80,000.00 80,000.00 20,877.00 5,414.77 26.10% 59,123.00- 100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 980.36 .00 39.21% 1,519.64- 100.05.71.00.6062 PROGRAMMING 5,000.00 5,000.00 1,902.86 692.48 38.06% 3,097.14- 100.05.71.01.5711 PRINT MATERIALS 115,000.00 115,000.00 42,879.31 4,615.97 37.29% 72,120.69- 100.05.71.01.5713 PRINT MATERIALS - ADULT .00 .00 .00 .00 .00 .00 100.05.71.02.5711 AUDIO VISUAL MATERIALS 50,000.00 50,000.00 17,271.09 2,517.78 34.54% 32,728.91- 100.05.71.03.5711 ELECTRONIC MATERIALS 16,000.00 16,000.00 10,494.55 570.55 65.59% 5,505.45- 100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V. .00 .00 .00 .00 .00 .00 100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00 100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00 100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00 100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00 100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00 100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00 100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00 100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00 100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00 Total LIBRARY DEPARTMENT: 1,206,056.00 1,206,056.00 451,014.26 59,676.52 37.40% 755,041.74- CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1 Report dates: 5/1/2017-5/31/2017 Jun 01, 2017 09:46AM Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report].Description = {<>} "1099 adjustment" Invoice Detail.Type = {>} "adjustments" Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999" Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number BAKER & TAYLOR COMPANY 0002965526 1 Invoice BOOK RETURN 05/18/2017 05/23/2017 6.76-517 100.05.71.01.5711 0002967159 1 Invoice BOOK RETURN 05/18/2017 05/23/2017 10.43-517 100.05.71.01.5711 2032830909 1 Invoice PRINT 05/04/2017 05/09/2017 369.19 517 100.05.71.01.5711 2032836304 1 Invoice PRINT 05/15/2017 05/23/2017 596.66 517 100.05.71.01.5711 2032839852 1 Invoice PRINT 05/15/2017 05/23/2017 1,599.82 517 100.05.71.01.5711 2032853915 1 Invoice PRINT 05/18/2017 05/23/2017 1,362.46 517 100.05.71.01.5711 2032876523 1 Invoice PRINT 05/25/2017 06/13/2017 828.65 617 100.05.71.01.5711 5014535425 1 Invoice PRINT 05/04/2017 05/09/2017 47.49 517 100.05.71.01.5711 5014544458 1 Invoice PRINT 05/15/2017 05/23/2017 86.72 517 100.05.71.01.5711 5014553910 1 Invoice PRINT 05/18/2017 05/23/2017 108.39 517 100.05.71.01.5711 Total BAKER & TAYLOR COMPANY:4,982.19 BAKER & TAYLOR ENTERTAINMENT 0002955286 1 Invoice AV RETURN 05/25/2017 06/13/2017 13.75- 617 100.05.71.02.5711 B49186310 1 Invoice AV 05/03/2017 05/09/2017 35.64 517 100.05.71.02.5711 B49186311 1 Invoice AV 05/03/2017 05/09/2017 40.73 517 100.05.71.02.5711 B49186312 1 Invoice AV 05/03/2017 05/09/2017 58.96 517 100.05.71.02.5711 B49186313 1 Invoice AV 05/03/2017 05/09/2017 19.43 517 100.05.71.02.5711 B49213730 1 Invoice AV 05/03/2017 05/09/2017 12.73 517 100.05.71.02.5711 B49272910 1 Invoice AV 05/04/2017 05/09/2017 17.99 517 100.05.71.02.5711 B49745420 1 Invoice AV 05/15/2017 05/23/2017 14.23 517 100.05.71.02.5711 B49745421 1 Invoice AV 05/15/2017 05/23/2017 68.36 517 100.05.71.02.5711 B49964810 1 Invoice AV 05/15/2017 05/23/2017 96.77 517 100.05.71.02.5711 B50018800 1 Invoice AV 05/15/2017 05/23/2017 114.98 517 100.05.71.02.5711 B50277780 1 Invoice AV 05/18/2017 05/23/2017 25.26 517 100.05.71.02.5711 B50277781 1 Invoice AV 05/18/2017 05/23/2017 9.01 517 100.05.71.02.5711 B50277782 1 Invoice AV 05/18/2017 05/23/2017 141.77 517 100.05.71.02.5711 B50277783 1 Invoice AV 05/18/2017 05/23/2017 25.19 517 100.05.71.02.5711 B50390830 1 Invoice AV 05/18/2017 05/23/2017 12.73 517 100.05.71.02.5711 B50730930 1 Invoice AV 05/25/2017 06/13/2017 12.74 617 100.05.71.02.5711 B50732120 1 Invoice AV 05/25/2017 06/13/2017 9.33 617 100.05.71.02.5711 B50795450 1 Invoice AV 05/25/2017 06/13/2017 165.28 617 100.05.71.02.5711 B581374CM 1 Invoice AV RETURN 05/04/2017 05/09/2017 11.98-517 100.05.71.02.5711 T57820670 1 Invoice AV 05/03/2017 05/09/2017 11.47 517 100.05.71.02.5711 T58455870 1 Invoice AV 05/18/2017 05/23/2017 12.73 517 100.05.71.02.5711 Total BAKER & TAYLOR ENTERTAINMENT:879.60 BIBLIOTHECA, LLC SI0026428-US 1 Invoice ANNUAL SUPPORT 3M PRODUCT 05/03/2017 05/09/2017 3,974.25 517 100.05.71.00.5401 Total BIBLIOTHECA, LLC:3,974.25 CIVIC PLUS CORP 164852 1 Invoice Lib. Web Page annual 05/17/2017 05/23/2017 650.00 517 100.05.71.00.5505 Total CIVIC PLUS CORP:650.00 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2 Report dates: 5/1/2017-5/31/2017 Jun 01, 2017 09:46AM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number COMPLETE OFFICE OF WIS 819621 1 Invoice PROGRAMMING 05/25/2017 06/13/2017 301.30 617 100.05.71.00.6062 819621 2 Invoice MISC OFFICE SUPPLIES 05/25/2017 06/13/2017 97.63 617 100.05.71.00.5701 Total COMPLETE OFFICE OF WIS:398.93 COVELLI, GENE CO052317-LIB 1 Invoice JAMMIN ON JANESVILLE 05/12/2017 05/23/2017 200.00 517 100.05.71.00.6062 Total COVELLI, GENE:200.00 DEMCO EDUCATIONAL CORP 6116655 1 Invoice PROCESSING SUPPLIES 05/03/2017 05/09/2017 2,057.63 517 100.05.71.00.5702 6116781 1 Invoice PROCESSING SUPPLIES 05/03/2017 05/09/2017 175.40 517 100.05.71.00.5702 6133372 1 Invoice FOL - PR 05/25/2017 06/13/2017 38.25 617 100.05.71.00.5752 Total DEMCO EDUCATIONAL CORP:2,271.28 ELLIOTT'S ACE HARDWARE 601005/052317 5 Invoice LIBRARY MAINT 05/15/2017 05/23/2017 31.46 517 100.05.71.00.5415 Total ELLIOTT'S ACE HARDWARE:31.46 ELM USA, INC. 3120 AAA 1 Invoice MISC OFFICE SUPPLIES 05/25/2017 06/13/2017 253.10 617 100.05.71.00.5701 Total ELM USA, INC.:253.10 FIRST BUSINESS 0067/052317 7 Invoice CDWG - POWER ADAPTER - LIB L 04/27/2017 05/23/2017 139.83 517 100.05.71.00.5505 3863/052317 1 Invoice FOL - PR 04/27/2017 05/23/2017 146.95 517 100.05.71.00.5752 3871/052317 1 Invoice PROGRAMMING 04/27/2017 05/23/2017 42.63 517 100.05.71.00.6062 3871/052317 2 Invoice FOL - PR 04/27/2017 05/23/2017 88.66 517 100.05.71.00.5752 3871/052317 3 Invoice WLA MEMBERSHIP - LIBRARIAN 04/27/2017 05/23/2017 129.00 517 100.05.71.00.5305 3889/052317 1 Invoice AV 04/27/2017 05/23/2017 272.80 517 100.05.71.02.5711 3889/052317 2 Invoice PRINT 04/27/2017 05/23/2017 395.88 517 100.05.71.01.5711 3897/052317 1 Invoice PRINT 04/27/2017 05/23/2017 66.55 517 100.05.71.01.5711 3897/052317 2 Invoice PROGRAMMING 04/27/2017 05/23/2017 391.78 517 100.05.71.00.6062 3905/052317 1 Invoice FOL - PR 04/27/2017 05/23/2017 457.89 517 100.05.71.00.5752 3905/052317 2 Invoice ELECTRONIC MATERIALS 04/27/2017 05/23/2017 570.55 517 100.05.71.03.5711 3905/052317 3 Invoice PROGRAMMING 04/27/2017 05/23/2017 29.86 517 100.05.71.00.6062 3913/052317 1 Invoice WLA MEMBERSHIP LIBRARIAN 04/27/2017 05/23/2017 120.00 517 100.05.71.00.5305 3913/052317 2 Invoice WLA MEMBERSHIP FREF ASSIST 04/27/2017 05/23/2017 111.00 517 100.05.71.00.5305 3913/052317 3 Invoice AV 04/27/2017 05/23/2017 755.25 517 100.05.71.02.5711 3913/052317 4 Invoice PROGRAMMING 04/27/2017 05/23/2017 28.21 517 100.05.71.00.6062 3913/052317 5 Invoice FOL - PR 04/27/2017 05/23/2017 16.85 517 100.05.71.00.5752 3939/052317 1 Invoice LIBRARY MAINT 05/09/2017 05/23/2017 72.74 517 100.05.71.00.5415 Total FIRST BUSINESS:3,836.43 HYLAND, AMANDA HY050917-LIB 1 Invoice FOL - PR 05/03/2017 05/09/2017 20.96 517 100.05.71.00.5752 Total HYLAND, AMANDA:20.96 JAMES IMAGING SYSTEMS INC (lease) 330554387 1 Invoice PUBLIC PRINT STATION 05/25/2017 06/13/2017 429.71 617 100.05.71.00.5401 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3 Report dates: 5/1/2017-5/31/2017 Jun 01, 2017 09:46AM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number Total JAMES IMAGING SYSTEMS INC (lease):429.71 JANI-KING INC- MILW REGION MIL05170152 3 Invoice CLEANING - LIBRARY MAY 05/04/2017 05/09/2017 3,049.00 517 100.05.71.00.5835 MIL06170155 3 Invoice CLEANING LIB - JUNE 05/25/2017 06/13/2017 3,049.00 617 100.05.71.00.5835 Total JANI-KING INC- MILW REGION:6,098.00 MICROMARKETING LLC 666417 1 Invoice AV 05/12/2017 05/23/2017 95.94 517 100.05.71.02.5711 669267 1 Invoice AV 05/04/2017 05/09/2017 91.99 517 100.05.71.02.5711 669853 1 Invoice AV 05/15/2017 05/23/2017 30.00 517 100.05.71.02.5711 669972 1 Invoice AV 05/15/2017 05/23/2017 79.98 517 100.05.71.02.5711 670455 1 Invoice AV 05/15/2017 05/23/2017 34.95 517 100.05.71.02.5711 670703 1 Invoice AV 05/18/2017 05/23/2017 34.99 517 100.05.71.02.5711 670778 1 Invoice AV 05/18/2017 05/23/2017 69.99 517 100.05.71.02.5711 Total MICROMARKETING LLC:437.84 MIDWEST TAPE 95020420 1 Invoice AV 05/15/2017 05/23/2017 65.07 517 100.05.71.02.5711 95042381 1 Invoice AV 05/18/2017 05/23/2017 165.82 517 100.05.71.02.5711 Total MIDWEST TAPE:230.89 PENGUIN RANDOM HOUSE LLC 1082034770 1 Invoice AV 05/04/2017 05/09/2017 80.00 517 100.05.71.02.5711 1082103464 1 Invoice AV 05/04/2017 05/09/2017 35.00 517 100.05.71.02.5711 Total PENGUIN RANDOM HOUSE LLC:115.00 PROFORMA 90N8401385 1 Invoice CLOTHING ALLOWANCE 05/18/2017 05/23/2017 1,594.60 517 100.05.71.00.5701 Total PROFORMA:1,594.60 ROZMAN TRUE VALUE/CH 21990/050917 4 Invoice LIBRARY MAINT 05/04/2017 05/09/2017 9.98 517 100.05.71.00.5415 Total ROZMAN TRUE VALUE/CH:9.98 RUNDLE-SPENCE S2568347.001 1 Invoice PLUMBING REPAIR 05/25/2017 06/13/2017 57.03 617 100.05.71.00.5415 Total RUNDLE-SPENCE :57.03 USA FIRE PROTECTION 255482 5 Invoice LIBRARY 05/18/2017 05/23/2017 183.28 517 100.05.71.00.5415 255530 1 Invoice SPRINKLER INSPECTION 05/18/2017 05/23/2017 180.00 517 100.05.71.00.5415 Total USA FIRE PROTECTION:363.28 WE ENERGIES 5499-564-961/1 Invoice LIBRARY - GAS 05/15/2017 05/23/2017 1,247.65 517 100.05.71.00.5910 5499-564-961/2 Invoice LIBRARY - ELECTRIC 05/15/2017 05/23/2017 4,167.12 517 100.05.71.00.5910 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 4 Report dates: 5/1/2017-5/31/2017 Jun 01, 2017 09:46AM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number Total WE ENERGIES:5,414.77 Grand Totals:32,249.30 Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report].Description = {<>} "1099 adjustment" Invoice Detail.Type = {>} "adjustments" Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999" CITY OF MUSKEGO BALANCE SHEET MAY 31, 2017 FEDERATED LIBRARY SYSTEM FUND ASSETS 503.00.00.00.1001 EQUITY IN POOLED CASH 121,062.12 TOTAL ASSETS 121,062.12 LIABILITIES AND EQUITY FUND EQUITY 503.00.00.00.3510 FUND BALANCE-RESERVED 14,784.97 503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT 105,977.15 REVENUE OVER EXPENDITURES - YTD 300.00 TOTAL FUND EQUITY 121,062.12 TOTAL LIABILITIES AND EQUITY 121,062.12 CITY OF MUSKEGO BALANCE SHEET MAY 31, 2017 LIBRARY EXPANSION TRUST FUND ASSETS 502.00.00.00.1001 EQUITY IN POOLED CASH ( 32,897.00) 502.00.00.00.1010 CASH - LIBRARY 12,868.00 502.00.00.00.1105 LIBRARY INVESTMENTS 43,456.91 TOTAL ASSETS 23,427.91 LIABILITIES AND EQUITY FUND EQUITY 502.00.00.00.3501 FUND BALANCE-RESERVED 61,692.95 502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 38,355.97) REVENUE OVER EXPENDITURES - YTD 90.93 TOTAL FUND EQUITY 23,427.91 TOTAL LIABILITIES AND EQUITY 23,427.91 Hiring a Library Director TE5-1 5 Hiring a Library Director Basic Legal Requirements Under Wisconsin law, library boards have the authority to hire, supervise, and, if necessary, fire the library director. The library director, in turn, has responsibility for the hiring and supervision of all other persons in library staff positions (provided the library board has authorized those positions). The library board also has the legal authority and responsibility for determining the compensation and general duties of the director (as well as of all other library positions). Wisconsin statutes and administrative code rules require that all public library directors be properly certified by the Division for Libraries and Technology. Only libraries with a properly certified director can be library system members. (See Trustee Essential #19: Library Director Certification.) Library trustees must comply with state and federal laws that prohibit discrimination in hiring. (See Trustee Tool A: Important State and Federal Laws Pertaining to Public Library Operations for a list of these laws and sources of information about these laws.) Any written or oral questions to be asked of job candidates should be reviewed in advance by a person familiar with state and federal employment and discrimination law. Your municipal attorney and library system staff should be knowledgeable about these laws. ADA Compliance The ADA requires reasonable accommodations in three areas of the employment process. The first involves the job application process. People with disabilities may only be asked questions asked of all applicants. Certain types of questions are not allowed. For instance, all applicants should be told the essential job functions and then asked whether there was any reason why they could not do perform those functions. But it would not be acceptable to single out someone who uses a wheelchair and ask how that person would do a particular task. Examples of questions that can and cannot be asked during an interview are included on a document from the University of Wisconsin-Madison’s Office for Equity and Diversity’s website (www.oed.wisc.edu/documents/job-interview- questions.pdf). Essential functions are the fundamental, crucial job duties performed in a position. They do not include marginal functions, which are extra or incidental duties. Job descriptions should be written so that the essential functions are clear. If pre-employment testing is required, then accommodations must be made, if needed, for people to take the test. The second area requires reasonable modification or adjustments to the work environment or job procedures and rules, to allow a qualified person with a disability to do the work. The third area requires equal access to whatever insurance and benefits are offered to other employees. The ADA does not require employers to drop essential functions of a position in an effort to accommodate a person with disabilities. Employers are not expected In This Trustee Essential The basic legal para- meters for the hiring of a library director Recommended steps to follow when hiring a new director TE5-2 Trustee Essentials: A Handbook for Wisconsin Public Library Trustees to provide personal items not available to other employees, but certain accommodations might be expected, such as adjustable chairs, wrist pads, or modified phones. The ADA Wisconsin Partnership website has a helpful Frequently Asked Questions section that addresses employment issues under the ADA: www.adawipartnership.org/FAQs.htm. The Long-Term Effects of this Decision Not all library boards will face the responsibility of selecting a new director. However, trustees who undertake this process must understand that it is singularly important and will have far-reaching and often long-term effects. Be prepared for a great deal of diligent effort—effort that will be worthwhile if you succeed in hiring the best person for the job. What to Look for in a New Director A library director is the chief administrative officer of the library. The director is responsible both for day-to-day management of the organization and for assisting the library board with “big picture” issues like planning and policy-making. In developing the job description and assessing candidates, consider the following: experience working with library boards and governing bodies knowledge of budget preparation, policy development, administration, and employee supervision library experience in the following areas: public service, technical services, public relations, and automation experience demonstrated leadership ability and dependability Steps to Follow When Hiring a New Director 1. Immediately contact your library system—it has experienced staff that will be happy to assist you through this process. 2. Appoint a search and screen committee to develop or revise a draft job description, job ad, etc. 3. Ideally, the next step is to review the library’s strategic plan (if you have one) and analyze progress in reaching the goals and objectives. Knowing where the library needs to go will help trustees define the qualifications needed in the next director. 4. The board must approve a position description that reflects the necessary qualifications and duties of the job (including the requirements for certification). A competitive salary range and fringe benefit package must be established if you hope to attract qualified applicants. Hiring a Library Director TE5-3 5. The board or board committee checks references of applicants, evaluates qualifications, and arranges interviews with promising candidates (paying part or all of necessary travel expenses). A uniform list of questions should be developed for use in the interviews and for contacting references. Be sure to have these questions reviewed by someone knowledgeable about employment and discrimination law. 6. The board should make clear to candidates any probationary status, performance evaluation and salary adjustment procedures, and all other terms of employment, such as the Wisconsin certification requirement. 7. In addition to contacting listed references, the board may wish to contact current or past colleagues of the top candidate or candidates to get a more complete picture of the qualifications of the applicant. If you plan to do this, you should first get written permission from the candidate. 8. Once the board has made a hiring decision, it contacts the selected applicant and confirms the appointment and starting date in writing. It promptly notifies applicants not selected. The employment contract and/or letter of appointment should specify that as a condition of employment the director must obtain and maintain the appropriate state certification. 9. A thorough orientation program for the new director, similar to that described for trustees in Trustee Essential #27: Trustee Orientation and Continuing Education, should be conducted. 10. A six-month or one-year probationary period is a common personnel practice. The board and director should mutually determine short- and long- term goals for this period. The board evaluates performance regularly throughout this period. 11. Assuming successful completion of probation, the board’s supervision and evaluation responsibilities continue. Reviews of the director’s performance and attainment of goals and objectives should be carried out annually. (See Trustee Essential #6: Evaluating the Director.) Sources of Additional Information Your regional library system staff (See Trustee Tool B: Library System Map and Contact Information.) Division for Libraries and Technology staff (See Trustee Tool C: Division for Libraries and Technology Contact Information.) Trustee Essential #19: Library Director Certification Certification Manual for Wisconsin Public Library Directors Trustee Tool A: Important State and Federal Laws Pertaining to Public Library Operations TE5-4 Trustee Essentials: A Handbook for Wisconsin Public Library Trustees Great Lakes ADA Center (MC 728), 1640 W. Roosevelt Road, Room 408, Chicago, IL 60608, (312) 413-1407 or (800) 949-4232, www.adagreatlakes.org Your municipal or county personnel staff and attorney. Trustee Essentials: A Handbook for Wisconsin Public Library Trustees was prepared by the DLT with the assistance of the Trustee Handbook Revision Task Force. © 2002, 2012, 2015, 2016 Wisconsin Department of Public Instruction. Duplication and distri- bution for not-for-profit purposes are permitted with this copyright no- tice. This publication is also available online at http://dpi.wi.gov/pld/boa rds-directors/trustee- essentials-handbook Hiring a Library Director TE5-5 Sample Job Description [Note: This is an example of a director’s job description for a small public library. The job description for your library director should reflect local needs. See Trustee Essential #5: Hiring a Library Director for more information.] Job Title: Library Director Job Summary: Under the direct supervision of the public library board of trustees, the library director is responsible for the operations of the library and the development and implementation of its service program, including: (A) assisting the board with strategic planning and policy development, and managing all library resources, including human resources; (B) organizing the acquisitions, access, storage, and control of collections; (C) designing and implementing services and programs for users of all ages; and (D) overseeing the maintenance and safety of the library building and grounds. The library director hires and supervises all assistants, substitutes, and volunteers who work in the library. I. Specific Responsibilities [Note: Priorities can be assigned to specific responsibilities or areas of responsibility, usually as priority A, B, or C, to help the employee manage time and address the board’s most pressing concerns when the work load exceeds the available hours during certain periods of the year.] Administrative Services 1. Serve as the library’s executive officer. 2. Serve as the technical adviser to the board. 3. Implement the policies of the library as established by the board. 4. Prepare the draft of the annual library budget for board discussi on and approval. 5. Participate in the presentation of the adopted budget to local officials. 6. Receive and expend library funds according to established guidelines, and maintain accurate and up-to-date records showing the status of library finances. 7. Recruit, select, hire, supervise, evaluate, and terminate if necessary, library staff in conformity with library policy and state and federal law (and any applicable local civil service regulations and/or union contracts). 8. Prepare library board meeting agendas and necessary reports in cooperation with the library board president, and notify board members of scheduled meetings. 9. Prepare state annual report for review and approval by the library board. TE5-6 Trustee Essentials: A Handbook for Wisconsin Public Library Trustees 10. Inform and advise the library board as to local, regional, state, and national developments in the library field, and work to maintain communication with other area libraries and the library system. Collection Management 1. Select or direct the selection of materials for all media and all age groups, based on the library’s approved collection development policy. 2. Catalog and classify library materials according to accepted standards and maintain the public catalog. 3. Process materials to provide appeal, protection, and control. 4. Develop and maintain a regular weeding schedule. 5. Periodically review the collection development policy and make recommendations to the library board for revisions. 6. Oversee the shelving and organization of materials. 7. Prepare and distribute overdue notices to users with overdue or lost materials. 8. Maintain an accurate and up-to-date database of user registrations and activities, including information adequate to support reimbursement requests for nonresident borrowing. Service and Service Promotion 1. Develop and execute an array of service programs to address the various needs of users and to make the library more accessible to all. These might include: preparation and dissemination of bibliographies of popular topics and genre collections; tours of the library for school, daycare, and homeschooling groups; inclusion of interesting displays of an educational or cultural nature; presentations to local organizations or groups on the benefits offered by the library; provision of story time sessions for small children, and teen and adult book discussion sessions; support of a summer reading program; acquisition of special materials and provision of accommodations to encourage use of the library by individuals with special needs; development of a homebound service for residents unable to visit the library. 2. Provide friendly and efficient direct assistance to users checking out materials, requesting directional or community information, or seeking materials or information on specific topics. 3. Prepare news releases and submissions to the media to announce new or special services and events that spotlight the library. 4. Assist and guide local volunteer groups (e.g., Library Friends) who wish to help with library promotion, fundraising, and enhancement of services. Hiring a Library Director TE5-7 5. Prepare grant applications, when grant opportunities are offered, in order to supplement local funding of library operations and development. 6. Maintain records showing all programs offered and number of attendees at each program. 7. Continually investigate the value, costs, and logistics of adding library services, new media, and new technologies in order to keep the library current and proactive in its service provision to the public. 8. Conduct ongoing evaluations of existing library programs, services, policies, and procedures, and submit recommendations for improvements to the library board. Facilities Management 1. Oversee care and maintenance of the library building and grounds. 2. Oversee the work of custodial staff. 3. Regularly review building needs and advise the board in its planning for future expansion or development. 4. Assess the adequacy of existing facilities in regard to the provision of automated services. II. Essential Functions and Knowledge 1. Excellent interpersonal skills 2. Ability to effectively communicate ideas and information in both verbal and written form 3. Ability to work with governing boards, community groups and elected officials, and make presentations to them 4. Knowledge of public library philosophy, principles, and procedures which will allow effective recommendations to the board and sound decision making when faced with a wide range of circumstances 5. Ability to supervise staff and volunteers and delegate responsibility in an effective manner 6. Ability to read and comprehend print information, including technical, statistical, and financial information 7. Ability to locate and retrieve library materials in a variety of formats throughout the building, as well as from remote locations through networks including the Internet 8. Ability to assist patrons with location and retrieval of materials or information by title, subject, and interest of library patrons TE5-8 Trustee Essentials: A Handbook for Wisconsin Public Library Trustees 9. Knowledge and ability to perform basic computer operations and troubleshoot problems, and to manage an automated circulation system and access external data bases 10. Ability to understand and implement instructions and directions 11. Ability to establish and maintain proper priorities and meet deadlines 12. Ability to work within a confidential environment 13. Ability to produce and maintain accurate files and reports 14. Ability to use and manage office equipment including a telephone system, fax machine, copier, and security systems 15. Ability to lift up to 40 pounds on a frequent basis (e.g., to retrieve books from outside book drop box, unload crates of interlibrary loan materials, accept delivery shipments of new library materials and supplies, pack and store materials for book sales, shovel snow and assist patrons with building evacuation in an emergency) 16. Knowledge and ability to type, sort and file 17. Ability to work hours and assignments as required by the library board III. Required Education, Experience and Certification 1. Bachelor’s degree from a liberal arts program 2. Grade 3 Wisconsin Public Librarian Certification (Grade 2 if population over 3,000; Grade 1 if population over 6,000) or eligibility for required certification 3. Maintenance of required Certification through necessary coursework and/or qualifying continuing education 4. Three years of progressively responsible public library experience, or five years of experience in a service institution with comparable demands and responsibilities; i.e., staff supervision, working directly with the public, working with governing boards or bodies. Trustee Essentials: A Handbook for Wisconsin Public Library Trustees was prepared by the DLT with the assistance of the Trustee Handbook Revision Task Force. © 2002, 2012, 2015, 2016 Wisconsin Department of Public Instruction. Duplication and distri- bution for not-for-profit purposes are permitted with this copyright no- tice. This publication is also available online at http://dpi.wi.gov/pld/boa rds-directors/trustee- essentials-handbook S73W16663 W Janesville Rd Muskego, WI 53150 P 262.971.2100 W cityofmuskego.org/library IDEAS. INFORMATION. COMMUNITY Director’s Report June, 2017 1. Children’s update (from Abby Bussen, Children’s Librarian): My, what a busy month we had in May! Jane and Abby spent 2 weeks reading to almost every Kindergarten and 1st grade class in the Muskego-Norway School District during their library time at school. The outreach opportunity, facilitated by Toni Heinowski, gave us great facetime with nearly every K-1 student, which made them ready to welcome us excitedly for our school summer reading visits. With half of our visits in May and the other half at the beginning of June, we had the opportunity to speak with all K-5 students in MNSD as well as students at St. Leonard’s. Our St. Paul’s “visit” included an “unboxing” video, which has increased our St. Paul’s enrollment in summer reading more than past years! Jane and Abby also made lunchtime visits to Muskego High School, Bay Lane Middle School, and Lake Denoon Middle School to encourage teen readers to join Amanda’s teen summer reading program. Even while we spent sometimes half the week out of the library, we’ve continued to maintain our rigorous storytime schedule. We also concluded our spring Read-Aloud Crowds with the largest group so far, and had our final TECHsplorers 2.0 meeting the last week in May. With our busiest time of year already underway, we can’t wait to see the kids and their families come out for our many summer reading events! 2. Young Adult update (from Jolyn Lobe, Reference Assistant): The summer reading program started on June 5th. Teens can pick up a weekly bingo sheet to complete and turn in to receive raffle tickets for a chance to win a prize. In the YA area there is a silhouette contest and a weekly brain teaser, both started on June 12th and run until August 12th. At the end of June teens can attend a Perler Bead Art program to make characters or items of their choice out of perler beads. 3. Adult Services update (from Elke Saylor, Head of Reference): The Summer Reading Program is under way and adults, especially parents of young children, are signing up for the Adult Summer Reading Program as well. Registration numbers for adults have doubled over the same time last year! We are currently offering a three part photography class with Kevin Hanley that is seeing great attendance and includes a fieldtrip to a New Berlin nursery for hands-on experience taking pictures of flowers. Coming up later in the month are three programs: Foster Care: open your hearts, open your homes Getting to know Medicare Strategies for Social Security and Retirement Income 4. Children’s Area update: FEH Design held a design workshop for the Children’s Area project on June 6. The architects listen to various ideas and developed several options for a midday presentation. In S73W16663 W Janesville Rd Muskego, WI 53150 P 262.971.2100 W cityofmuskego.org/library IDEAS. INFORMATION. COMMUNITY the afternoon, they developed the ideas further and created cost estimates. FEH presented the options at an evening review, and attendees were given the opportunity to vote for their favorites. FEH Design will be creating a booklet with the various designs and costs and will be presenting the information to the Library Board at their July meeting. This will conclude Phase One of the agreement with FEH Design. The Library Board can then choose to go ahead with a new agreement to have FEH create schematic diagrams from selected design options. 5. Wisconsin Trustee Training Week 2017: Webinar Series, August 21-25, 12:00 - 1:00 pm Bridges and other Wisconsin library systems are sponsoring this annual webcast series, developed and coordinated by South Central Library System, geared toward public library trustees but open to everyone. There will be one online session offered each day during the lunch hour (12-1 pm) with a different topic and speaker. This one session per day is set so it can fit into busy schedules. These programs will be archived. More information and registration is available at http://www.wistrusteetraining.com. 6. Employee Anniversaries in June: 18 years Paula House, Administrative Services Librarian JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC Through May Checkouts 2016 22,245 22,848 24,440 23,347 20,907 28,189 27,854 27,839 21,826 22,138 21,843 18,649 113,787 2017 23,280 22,488 25,479 22,564 21,917 115,728 % Change 4.7%-1.6%4.3%-3.4%4.8%1.7% eBook Checkouts 2016 1,654 1,528 1,647 1,522 1,563 1,446 1,547 1,500 1,455 1,491 1,365 1,497 7,914 2017 1,654 1,453 1,774 1,700 1,568 8,149 % Change 0.0%-4.9%7.7%11.7%0.3%3.0% Self-Service Transaction Percentage of Total Circ (Self-check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts) 2016 57.0%57.1%57.7%55.7%59.5%55.1%57.4%57.3%56.5%60.6%62.5%62.4%57.4% 2017 56.4%56.5%57.3%59.4%57.7%57.5% Library Visits 2016 11,004 11,575 12,858 11,846 10,365 14,063 12,930 13,343 9,936 10,884 10,061 8,356 57,648 2017 10,901 11,146 13,100 10,339 10,600 56,086 % Change -0.9%-3.7%1.9%-12.7%2.3%-2.7% Reference Transactions 2016 1,323 1,415 1,434 1,244 1,069 1,279 1,166 1,239 1,129 1,148 924 893 6,485 2017 1,224 1,237 1,425 1,080 1,133 6,099 % Change -7.5%-12.6%-0.6%-13.2%6.0%-6.0% Meeting Room Use 2016 82 83 98 83 81 76 47 64 66 82 91 82 427 2017 88 96 99 76 88 447 % Change 7.3%15.7%1.0%-8.4%8.6%4.7% Monthly Statistics for Muskego Public Library 2017 Adopted by the Board of Trustees of the Muskego Public Library on June 17, 2014. Materials for Posting Policy The Library maintains space for non-profit community groups and government agencies to post information about their organization, services, or events. Preference will be given to local events and announcements. Approval of materials does not indicate endorsement by the Library. All materials for posting must be submitted for approval by designated Library staff members. Approved materials shall be marked with the date of posting and staff initials and will be posted as space permits. Library staff may remove material posted more than 30 days. Any materials posted without approval will be removed and discarded. Materials which will not be approved for posting include personal requests, commercial advertisements of products or services, campaign literature, and any materials deemed discriminatory. Decisions may be appealed to the library board. Adopted by the Board of Trustees of the Muskego Public Library on January 21, 2014. Public Display and Exhibit Space The Library maintains display and exhibit space for the interest, information, and enlightenment of the community. The Library’s lobby display cases are made available to local non-profit community groups to promote their organization or event, as well as to Muskego residents with personal collections of community wide interest. The Library also provides exhibit space for Muskego artists to display their work. Organizations and individuals are not allowed to put up displays or exhibits in other areas of the Library unless specifically invited by the Library as part of a joint venture. The Library Board subscribes to the tenets of the American Library Association’s Bill of Rights, which states in part, “Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.” Use of the exhibit spaces does not constitute an endorsement by the Library of the views of those utilizing Library exhibit spaces. All exhibits must meet existing State and Federal laws on obscenity, libel, defamation of character or invasion of privacy. Exhibits may not involve the sale, advertisement, solicitation or promotion of commercial products or services. Artists may not display prices in the exhibit. Organizations and/or individuals who willfully violate this policy may be denied use of display and exhibit space. Library staff decisions on exhibits may be appealed to the Library Board. Application and Scheduling Exhibit applications are available at the reference desk and on the Library’s website. The completed and signed application form may be returned to the reference desk, emailed, faxed, or mailed to the Library. Display and exhibit space can be reserved by contacting the administrative services librarian. Exhibits are displayed for up to one month. Preference will be given to new exhibits. Organizations and individuals are limited to one exhibit each calendar year. Reservations will be approved on a first come, first served basis. Applications will be accepted up to one year in advance of the date requested. The Library and the Friends of the Library have priority in reserving space. Exhibitor’s Responsibilities The organization or individual is responsible for setting up and taking down the exhibit. The Library staff is not available to assist with setting up or taking down the exhibit. The name of the organization or individual responsible for the exhibit shall be clearly posted. Each exhibit will include a statement indicating that the exhibit does not necessarily reflect the endorsement of the Muskego Public Library. Adopted by the Board of Trustees of the Muskego Public Library on January 21, 2014. All promotional materials relating to exhibits must clearly state “This exhibit is not sponsored by the Muskego Public Library.” Library Rights The Library does not attempt to ensure that all points of view are represented in any single exhibit. Granting of permission to display materials does not imply Library endorsement of content; nor will the Library accept responsibility for the accuracy of statements made in any exhibits. The Library is not responsible for any loss, damage, destruction or theft of artworks or other object in an exhibit. All exhibitors are required to sign a form which releases the Library from any responsibility or liability for items on display. The Library reserves the right to determine the placement of exhibits and the conditions under which they will be displayed. Permission for the Library to photograph any work in the exhibition for publicity purposes is considered granted unless otherwise stated in writing. The Library reserves the right to limit or prohibit at any time the use of display or exhibit spaces which, in the judgment of the Library Director or his or her designee, represent a threat to the health or safety of Library users, or the orderly use of the Library. Any person or group using the Library’s display or exhibit spaces hereby agrees to indemnify and hold harmless the Muskego Public Library from any and all actions or suits relating to its use of such spaces.