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Parks and Conservation Packet - 6/6/2017 CITY OF MUSKEGO PARKS AND CONSERVATION COMMITTEE AGENDA June 6, 2017 5:00 PM Muskego City Hall, W182 S8200 Racine Avenue CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE APPROVAL OF MINUTES OF THE MAY 2, 2017 MEETING. NEW BUSINESS 1. Election of President, Vice President, and Secretary 2. Athletic Field Usage Policies and Procedures STATUS OF PROJECTS Discussion update. No formal action may be taken on the following. 1. Park Project Updates DIRECTOR’S REPORT 1. Conservation Coordinator's Report 2. Recreation Manager's Report COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW Announcements only. No discussion or action will be taken. ADJOURNMENT NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE-STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE-STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, MUSKEGO CITY HALL, (262) 679-4136. Unapproved CITY OF MUSKEGO PARKS AND CONSERVATION COMMITTEE MINUTES May 2, 2017 5:00 PM Muskego City Hall, W182 S8200 Racine Avenue CALL TO ORDER Chairman Toby Whipple called the meeting to order at 5:00 PM. PLEDGE OF ALLEGIANCE Those present recited the Pledge of Allegiance. ROLL CALL Present: Toby Whipple, Ald. Eileen Madden, Brett Hyde, Bill Miller, Barbara Erdmann, Paul Peardon (5:22 PM), Tammy Dunn and Tom Zagar (5:08 PM). Excused Barb Schroeder. STATEMENT OF PUBLIC NOTICE The meeting was noticed in accordance with the open meeting laws. APPROVAL OF MINUTES OF THE APRIL 4, 2017 MEETING. Bill Miller made a motion to approve the corrected minutes of April 4, 2017. Barbara Erdmann seconded. Motion Passed 6 in favor. The minutes of April 4, 2017 were corrected as follows: Roll Call - a comma was added after Sharon Roy. Beer Permit Fee - change Peal to Paul. NEW BUSINESS Athletic Field Usage Policies and Procedures Ald. Eileen Madden made a motion to approve Athletic Field Usage Policies and Procedures. Bill Miller seconded. Brett Hyde made a motion to amend to change the Muskego Norway School district to a Priority 2. Paul Peardon seconded. Brett Hyde made a motion to change his amendment from a Priority 2 to a Category 3 and the field usage and light maintenance be negotiated between the City and School District. Paul Peardon seconded. Motion to amend passed 6 in favor. Motion to approve as amended passed 6 in favor. Sand Hill Park Playground and Shelter Ald. Eileen Madden made a motion to approve Sand Hill Park Playground and Shelter in the amount of $353,536.00. Barbara Erdmann seconded. Motion Passed 6 in favor. Archery at Park Arthur No changes were made to the park reglulations. STATUS OF PROJECTS Discussion update. No formal action may be taken on the following. Denoon Park Frisbee Golf Idle Isle Parking Pay Stations Pickleball Courts at Lions DIRECTOR’S REPORT Conservation Coordinator's Report Recreation Manager's Report COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW Announcements only. No discussion or action will be taken. ADJOURNMENT Bill Miller made a motion to adjourn at 5:58 PM. Brett Hyde seconded. Motion Passed 6 in favor. Respectfully submitted, Kellie McMullen, Transcribing Secretary Page 1 of 1 CITY OF MUSKEGO Staff Report to Parks and Recreation Board To: Parks and Conservation Committee From: Tammy Dunn, Recreation Manager Subject: Athletic Field Usage Policies and Procedures Date: May 30, 2017 At the May meeting, a revised Athletic Field Usage Policies and Procedures document was provided for discussion and approval. After a lengthy discussion it was requested that some changes be made to the document and that the Recreation Department staff wo uld have conversations with the MNSD Director of Operations, Jeremiah Johnson. The document has had the requested changes made to it so it reads category and not priority. Jeremiah and I have had several discussions on the fees. We have discussed a flat fee for the use of the field areas for Physical Education (PE) classes as well as a use fee for school sports events like Cross Country. The city has proposed that based on the school calendar and the number of days in session plus the days of no use due to rain/cold weather, that 75 days of use is appropriate for the PE classes. At $10/date the flat fee would be $750.00 for the PE classes. For the sport practices right after school hours, the fee would be $10/date. As for the school sports events, these events require us to close down the park from all other users/rentals and require us to move equipment for their meets. These events should then have a fee of $50/field/date. For information purposes, the mowing and weed eradication contract for parks for 2017 is $36,500. That includes the mowing of Bluhm, Denoon, Manchester Hill, Kurth, Schmidt and Park Arthur which comes out to a cost of $6,083/park. Portable toilets are $85/month from April -October and there are 2 of them in the field area accessible to the school for a total cost of $1,360. So the general maintenance costs are $7,443/year for Denoon. In 2015 and 2016 we had extensive turf restoration that needed to be done in the area of the field right off of the school, in the field that the PE classes were held. Costs were fall of 2015 for a total of $2,000 (seeds and labor) and spring of 2016 for another $2,250 (grass seed was donated to us by Milwaukee Kickers this is just the labor to finish the work). We have also been in contact with other local municipalities to inquire what they do when using school district facilities or school districts use the city facilities. I will have information to share at the meeting on their responses. Memo To: Parks and Conservation Committee From: Tom Zagar, CC: Tammy Dunn, Adam Trzebiatowski Date: June 1, 2017 Re: City Forester/Conservation Coordinator Report Below is an update of projects related to Lakes, Forestry, and Conservation:  A big thank you is due to the Muskego Gridiron Club who assisted in the planting of 20 trees at the new Sand Hill Park!  The loss of ash trees to Emerald ash borer (EAB) is now very obvious in our community. While tree professional were well aware this was coming (research shows that EAB incidiously infects the trees for 5 years before they finnally succumb to it) it will still be a shock to the general populace. The DPW tree crew have a greatly increased work load – most of the approximately 200 trees removed so far this year have been ash trees. We will be treating some ash trees in parks with insecticide later this month. The goal is to keep these trees alive while replacement trees become established.  A contractor has been planting trees in nine of our parks this spring. To date 40 of the 100 planned trees have been planted. There has been difficulty in acquiring some tree stock because of digging difficulties in nurseries from the wet spring and a huge demand for trees to replace those lost to EAB.  The spring burn season was abbreviated this year due to wet weather. Prescribed burns were conducted at the library prairie planting and at Luther Parker Cemetery, as well as portions of Engel Conservation Area and Badertscher Preserve.  Spring storms have brought high water and winds which have caused both Big Muskego Lake boat launches to be clogged with floating cattail bogs. I have been working with DPW staff to move and/or remove them and restore access/navigation.  Approximately 30 people attended International Migratory Bird Day on May 13 at Big Muskego Lake State Wildlife Area off of Parker Drive. While it was not an optimal timing for the migration, several birds were seen including Bald eagles, Green-winged teal, Orioles, and Yellow warbler. Arguably the most interesting bird of the day was a Trumpeter swan seen by the last 6 people to leave the site. The event was scheduled at this DNR site so that folks could see the eagle nest. Unfortunately that nest was destroyed in a straight lined wind storm event two weeks earlier. It is hoped that they will return to nest in a nearby tree next year.  The new eagle nest will not be located in what I believed to be the largest White oak in Muskego located just a few hundred feet to the west of the former nest site. On May 29 I discovered that it had Community Development Department  Page 2 fallen. The tree had a DBH (diameter at breast height) of 53.5 inches (or 14’ circumference) and may have been over 300 years old! Being Memorial Day, I reflected on how this historic giant had lived throughout the time of every war in our nation’s history. Big Oak on May 13. Big oak on May 29 . CITY OF MUSKEGO Staff Report to Parks & Conservation Committee June 6, 2017 To: Parks & Conservation Committee From: Tammy Dunn, Recreation Manager Subject: Recreation Program Miscellaneous Updates Date: May 30, 2017 Please find the following items in relation to various recreation programs/activities in the city. Such items don’t require committee action but can certainly be discussed during the Miscellaneous Business portion of the meeting. 1. Summer program registration is still going strong with many programs with wait lists. We are still seeing high enrollment in any programming for children ages 3-6. Our Mikro-soccer classes were increased to 60 children in each class and a third session was added to still address waiting lists. Many other youth sports classes in these age groups are also at high enrollment. 2. We are continuing to hammer out the last minute details on facilities for the summer. We will be using The Circle at LakePoint, the Muskego Library and the lower level of Old Town Hall to house the programs we have to move from city hall this summer. Discussion will need to take place on removing the Old Town facility site from our rentals during late 2017 and all of 2018 as we will need to be able to use the upstairs facility for our preschool and youth programs that cannot be held in the city hall building any longer. 3. Our intern, Katelyn Wells, has started with our department and is hard at work on the triathlon. Once many of the details on that event are hammered out, we will begin to transition her over to learn many of the other parts of our department. 4. We are working on a lease agreement with L.L. Bean for offering kayak and canoe classes on Big Muskego Lake in the months of June-October. Nothing has been finalized at this time, but we have had several discussions on location, insurance, class times and leasing costs. I hope to have an update at the meeting.