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LIBRARY BOARD Packet - 3/21/2017 CITY OF MUSKEGO LIBRARY BOARD AGENDA March 21, 2017 5:00 PM Library Conference Room, S73 W16663 Janesville Road CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT APPROVAL OF MINUTES from February 21, 2017 LIBRARY FINANCIAL REPORTS from February 2017 PRESIDENT’S REPORT Information DIRECTOR’S REPORT Information UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: 1. Resolution #001-2017 - Approval of Agreement between the Muskego Public Library and FEH Associates, Inc., DBA FEH Design 2. 2016 Muskego Public Library Annual Report Revision COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW 1. Trustee Essentials 14 review: The Library Board and the Open Meetings Law ADJOURNMENT NOTICE PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100. Unapproved CITY OF MUSKEGO LIBRARY BOARD MINUTES February 21, 2017 5:00 PM Library Conference Room, S73 W16663 JANESVILLE RD CALL TO ORDER President Robertson called the meeting to order at 5:03 pm. PLEDGE OF ALLEGIANCE ROLL CALL Present were Trustees Robertson, O'Bryan, Konkel, Stuart, Keil, Darkow, and Library Director Loeffel. Trustees Schaefer, Tomaszewski and Alderman Hammel were excused. STATEMENT OF PUBLIC NOTICE Director Loeffel stated that the meeting was noticed in accordance with the open meeting law. PUBLIC COMMENT APPROVAL OF MINUTES from January 17, 2017 Trustee Darkow made a motion to approve APPROVAL OF MINUTES from January 17, 2017, Trustee Stuart seconded. Trustee Konkel abstained. Motion Passed 5 in favor. LIBRARY FINANCIAL REPORTS from January 2017 Trustee Konkel made a motion to place on file the LIBRARY FINANCIAL REPORTS from January 2017, Trustee Darkow seconded. Motion Passed 6 in favor. PRESIDENT’S REPORT Information DIRECTOR’S REPORT Information UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NOTICE OF CLOSED SESSION Task Force Recommendation Trustee O'Bryan made a motion to enter closed session at 5:12 pm, pursuant to the provisions of Wis. Stats. Section §19.85(1)(e), which authorizes a governmental body, upon motion duly made and carried, to meet in closed session when deliberating or negotiating the purchasing of public properties, the investment of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session, more specifically discussion of the Task Force Recommendation of an architectural firm. Trustee Darkow seconded. Motion passed 6 in favor. Upon conclusion of the closed session, the Library Board will convene in open session to consider its public agenda, including motions to recommend approval or rejection of the above-listed deliberations or any of the public agenda items that have not been acted upon. NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: Task Force Recommendation - Authorize architectural firm Upon reconvening into open session, at 5:38 pm, Trustee Konkel made a motion to accept the recommendation of the Task Force for professional services in the redesign of the Children's Area, Trustee Keil seconded. Motion Passed 6 in favor. 2016 Muskego Public Library Annual Report Trustee Darkow made a motion to approve the 2016 Muskego Public Library Annual Report, Trustee O'Bryan seconded. Motion Passed 6 in favor. 2016 Statement Concerning Public Library System Effectiveness Trustee O'Bryan left at this time. Trustee Konkel made a motion to approve the 2016 Statement Concerning Public Library System Effectiveness, Trustee Darkow seconded. Motion Passed 5 in favor. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW Trustee Essentials 14 review: The Library Board and the Open Meetings Law ADJOURNMENT Trustee Stuart made a motion to adjourn at 5:59 pm, Trustee Keil seconded. Motion Passed 5 in favor. CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1 Period: 12/16 Feb 02, 2017 09:08AM 2016-16 2016-16 2016-16 2016-16 % Actual Over / Adopted Amended Cur YTD Current month To (Under) Account Number Account Title Budget Budget Actual Actual Budget Budget GENERAL FUND CULTURE, REC AND EDUCATION 100.05.71.00.4140 LIBRARY GRANTS REVENUE 1,813.00 1,813.00 6,858.25 1,689.61 378.28% 5,045.25 100.05.71.00.4150 LIBRARY - SYSTEM, ETC 113,836.00 113,836.00 113,836.07 .00 100.00% 0.07 100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,200.00 1,200.00 1,551.18 130.20 129.27% 351.18 100.05.71.00.4313 LIBRARY FINES 19,000.00 19,000.00 17,610.17 1,623.24 92.69% 1,389.83- 100.05.71.00.4314 LIBRARY TAXABLE REVENUE 8,500.00 8,500.00 9,210.25 689.66 108.36% 710.25 100.05.71.00.4542 LIBRARY PHONE USE .00 .00 .00 .00 .00 .00 100.05.71.00.4544 ROOM RENTAL 1,000.00 1,000.00 2,450.00 .00 245.00% 1,450.00 100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 .00 .00 .00 .00 .00 100.05.71.00.4552 LIBRARY FRIENDS REVENUE 5,000.00 5,000.00 4,935.63 762.39 98.71% 64.37- Total LIBRARY DEPARTMENT: 150,349.00 150,349.00 156,451.55 4,895.10 104.06% 6,102.55 CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1 Period: 12/16 Feb 02, 2017 09:24AM 2016-16 2016-16 2016-16 2016-16 % Actual Over / Current year Amended Cur YTD Current Month To (Under) Account Number Account Title Budget Budget Actual Actual Budget Budget GENERAL FUND CULTURE, REC AND EDUCATION 100.05.71.00.5101 SALARY & WAGES 583,400.90 583,400.90 563,962.12 55,742.78 96.67% 19,438.78- 100.05.71.00.5102 SALARIES & WAGES - OVERTIME 2,000.00 2,000.00 .00 .00 .00 2,000.00- 100.05.71.00.5201 FICA 45,629.18 45,629.18 43,698.66 4,367.45 95.77% 1,930.52- 100.05.71.00.5202 PENSION 35,713.25 35,713.25 34,680.54 3,465.82 97.11% 1,032.71- 100.05.71.00.5203 HEALTH 127,776.06 127,776.06 72,538.96 7,945.07 56.77% 55,237.10- 100.05.71.00.5204 LIFE 1,465.78 1,465.78 1,205.59 107.00 82.25% 260.19- 100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00 100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 10,560.00 10,560.00 17,680.00 1,760.00 167.42% 7,120.00 100.05.71.00.5302 MILEAGE 1,200.00 1,200.00 654.24 31.54 54.52% 545.76- 100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 2,867.68 276.52 81.93% 632.32- 100.05.71.00.5305 DUES & MEMBERSHIP 1,200.00 1,200.00 1,034.00 147.00 86.17% 166.00- 100.05.71.00.5401 LIBRARY EQUIPMENT 15,000.00 15,000.00 13,509.28 1,020.16 90.06% 1,490.72- 100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 34,000.00 34,000.00 38,838.32 489.29 114.23% 4,838.32 100.05.71.00.5505 COMPUTER CHARGES 30,000.00 30,000.00 30,929.30 3,827.26 103.10% 929.30 100.05.71.00.5602 TELEPHONE 300.00 300.00 275.00 50.00 91.67% 25.00- 100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 20,000.00 20,000.00 20,237.28 1,098.08 101.19% 237.28 100.05.71.00.5702 PROCESSING SUPPLIES .00 .00 .00 .00 .00 .00 100.05.71.00.5703 HOUSEKEEPING SUPPLIES 4,000.00 4,000.00 3,762.12 36.33 94.05% 237.88- 100.05.71.00.5740 LIBRARY GRANT EXPENSE 1,813.00 1,813.00 6,825.45 328.94 376.47% 5,012.45 100.05.71.00.5752 LIBRARY FRIENDS EXPENSE 5,000.00 5,000.00 4,935.63 103.10 98.71% 64.37- 100.05.71.00.5774 LIBRARY REPLACEMENT 1,200.00 1,200.00 637.43 344.46 53.12% 562.57- 100.05.71.00.5835 HOUSEKEEPING SERVICES 38,500.00 38,500.00 36,588.00 3,049.00 95.03% 1,912.00- 100.05.71.00.5910 GAS & ELECTRIC 83,500.00 83,500.00 68,251.46 10,962.24 81.74% 15,248.54- 100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 1,641.54 .00 65.66% 858.46- 100.05.71.00.6062 PROGRAMMING 5,000.00 5,000.00 4,718.33 531.75 94.37% 281.67- 100.05.71.01.5711 PRINT MATERIALS 114,000.00 114,000.00 116,740.72 21,425.05 102.40% 2,740.72 100.05.71.01.5713 PRINT MATERIALS - ADULT .00 .00 .00 .00 .00 .00 100.05.71.02.5711 AUDIO VISUAL MATERIALS 50,000.00 50,000.00 47,659.84 9,574.06 95.32% 2,340.16- 100.05.71.03.5711 ELECTRONIC MATERIALS 16,000.00 16,000.00 15,888.59 3,178.13 99.30% 111.41- 100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V. .00 .00 .00 .00 .00 .00 100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00 100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00 100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00 100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00 100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00 100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00 100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00 100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00 100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00 Total LIBRARY DEPARTMENT: 1,233,258.17 1,233,258.17 1,149,760.08 129,861.03 93.23% 83,498.09- CITY OF MUSKEGO BALANCE SHEET DECEMBER 31, 2016 FEDERATED LIBRARY SYSTEM FUND ASSETS 503.00.00.00.1001 EQUITY IN POOLED CASH 120,762.12 TOTAL ASSETS 120,762.12 LIABILITIES AND EQUITY FUND EQUITY 503.00.00.00.3510 FUND BALANCE-RESERVED 14,784.97 503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT 103,578.37 REVENUE OVER EXPENDITURES - YTD 2,398.78 TOTAL FUND EQUITY 120,762.12 TOTAL LIABILITIES AND EQUITY 120,762.12 CITY OF MUSKEGO BALANCE SHEET DECEMBER 31, 2016 LIBRARY EXPANSION TRUST FUND ASSETS 502.00.00.00.1001 EQUITY IN POOLED CASH ( 32,897.00) 502.00.00.00.1010 CASH - LIBRARY 12,859.92 502.00.00.00.1105 LIBRARY INVESTMENTS 43,362.34 TOTAL ASSETS 23,325.26 LIABILITIES AND EQUITY FUND EQUITY 502.00.00.00.3501 FUND BALANCE-RESERVED 61,692.95 502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 38,554.96) REVENUE OVER EXPENDITURES - YTD 187.27 TOTAL FUND EQUITY 23,325.26 TOTAL LIABILITIES AND EQUITY 23,325.26 CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1 Period: 02/17 Mar 13, 2017 02:33PM 2017-17 2017-17 2017-17 2017-17 % Actual Over / Adopted Amended YTD Current month To (Under) Account Number Account Title Budget Budget Actual Actual Budget Budget GENERAL FUND CULTURE, REC AND EDUCATION 100.05.71.00.4140 LIBRARY GRANTS REVENUE 1,592.00 1,592.00 .00 .00 .00 1,592.00- 100.05.71.00.4150 LIBRARY - SYSTEM, ETC 112,845.00 112,845.00 767.00 .00 .68% 112,078.00- 100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,300.00 1,300.00 232.05 .00 17.85% 1,067.95- 100.05.71.00.4313 LIBRARY FINES 17,000.00 17,000.00 3,733.06 851.79 21.96% 13,266.94- 100.05.71.00.4314 LIBRARY TAXABLE REVENUE 9,000.00 9,000.00 1,258.08 479.68 13.98% 7,741.92- 100.05.71.00.4542 LIBRARY PHONE USE .00 .00 .00 .00 .00 .00 100.05.71.00.4544 ROOM RENTAL 1,000.00 1,000.00 225.00 .00 22.50% 775.00- 100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 .00 .00 .00 .00 .00 100.05.71.00.4552 LIBRARY FRIENDS REVENUE 5,000.00 5,000.00 .00 .00 .00 5,000.00- Total LIBRARY DEPARTMENT: 147,737.00 147,737.00 6,215.19 1,331.47 4.21% 141,521.81- CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1 Period: 02/17 Mar 13, 2017 02:38PM 2017-17 2017-17 2017-17 2017-17 % Actual Over / Adopted Amended YTD Current Month To (Under) Account Number Account Title Budget Budget Actual Actual Budget Budget GENERAL FUND CULTURE, REC AND EDUCATION 100.05.71.00.5101 SALARY & WAGES 586,070.00 586,070.00 81,325.09 44,555.29 13.88% 504,744.91- 100.05.71.00.5102 SALARIES & WAGES - OVERTIME 2,000.00 2,000.00 .00 .00 .00 2,000.00- 100.05.71.00.5201 FICA 46,603.00 46,603.00 6,341.41 3,468.49 13.61% 40,261.59- 100.05.71.00.5202 PENSION 38,119.00 38,119.00 5,187.54 2,835.97 13.61% 32,931.46- 100.05.71.00.5203 HEALTH 71,580.00 71,580.00 10,390.14 5,195.07 14.52% 61,189.86- 100.05.71.00.5204 LIFE 1,282.00 1,282.00 214.00 107.00 16.69% 1,068.00- 100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00 100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 21,120.00 21,120.00 3,520.00 1,760.00 16.67% 17,600.00- 100.05.71.00.5302 MILEAGE 1,200.00 1,200.00 179.94 160.50 15.00% 1,020.06- 100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 60.00 60.00 1.71% 3,440.00- 100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 650.00 650.00 50.00% 650.00- 100.05.71.00.5401 LIBRARY EQUIPMENT 19,000.00 19,000.00 1,978.50 1,010.63 10.41% 17,021.50- 100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 36,000.00 36,000.00 1,377.58 1,377.58 3.83% 34,622.42- 100.05.71.00.5505 COMPUTER CHARGES 33,390.00 33,390.00 19,701.84 19,601.84 59.01% 13,688.16- 100.05.71.00.5602 TELEPHONE 300.00 300.00 25.00 25.00 8.33% 275.00- 100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 9,800.00 9,800.00 169.21 62.54 1.73% 9,630.79- 100.05.71.00.5702 PROCESSING SUPPLIES 16,400.00 16,400.00 3,537.15 891.86 21.57% 12,862.85- 100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,500.00 3,500.00 837.37 837.37 23.92% 2,662.63- 100.05.71.00.5740 LIBRARY GRANT EXPENSE 1,592.00 1,592.00 .00 .00 .00 1,592.00- 100.05.71.00.5752 LIBRARY FRIENDS EXPENSE 5,000.00 5,000.00 1,488.84 1,488.84 29.78% 3,511.16- 100.05.71.00.5774 LIBRARY REPLACEMENT 1,300.00 1,300.00 47.36 47.36 3.64% 1,252.64- 100.05.71.00.5835 HOUSEKEEPING SERVICES 38,500.00 38,500.00 6,098.00 3,049.00 15.84% 32,402.00- 100.05.71.00.5910 GAS & ELECTRIC 80,000.00 80,000.00 5,575.11 5,575.11 6.97% 74,424.89- 100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 .00 .00 .00 2,500.00- 100.05.71.00.6062 PROGRAMMING 5,000.00 5,000.00 534.82 484.82 10.70% 4,465.18- 100.05.71.01.5711 PRINT MATERIALS 115,000.00 115,000.00 15,617.67 10,837.01 13.58% 99,382.33- 100.05.71.01.5713 PRINT MATERIALS - ADULT .00 .00 .00 .00 .00 .00 100.05.71.02.5711 AUDIO VISUAL MATERIALS 50,000.00 50,000.00 4,676.96 3,832.07 9.35% 45,323.04- 100.05.71.03.5711 ELECTRONIC MATERIALS 16,000.00 16,000.00 9,924.00 9,924.00 62.03% 6,076.00- 100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V. .00 .00 .00 .00 .00 .00 100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00 100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00 100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00 100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00 100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00 100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00 100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00 100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00 100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00 Total LIBRARY DEPARTMENT: 1,206,056.00 1,206,056.00 179,457.53 117,837.35 14.88% 1,026,598.47 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1 Report dates: 2/1/2017-2/28/2017 Mar 09, 2017 11:15AM Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report].Description = {<>} "1099 adjustment" Invoice Detail.Type = {>} "adjustments" Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999" Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number AMS ALARM, LLC T40836-0217 1 Invoice ANNUAL ALARM MONITORING 02/09/2017 02/14/2017 540.00 217 100.05.71.00.5415 Total AMS ALARM, LLC:540.00 BAKER & TAYLOR COMPANY 2032603406 1 Invoice PRINT 02/03/2017 02/14/2017 865.93 217 100.05.71.01.5711 2032603651 1 Invoice PRINT 02/03/2017 02/14/2017 943.44 217 100.05.71.01.5711 2032612048 1 Invoice PRINT 02/03/2017 02/14/2017 1,446.75 217 100.05.71.01.5711 2032612405 1 Invoice PRINT 02/02/2017 02/14/2017 508.11 217 100.05.71.01.5711 2032612405 2 Invoice REPLACEMENTS 02/02/2017 02/14/2017 28.67 217 100.05.71.00.5774 2032624005 1 Invoice PRINT 02/08/2017 02/14/2017 1,144.73 217 100.05.71.01.5711 2032636894 1 Invoice PRINT 02/20/2017 02/28/2017 769.08 217 100.05.71.01.5711 2032636894 2 Invoice REPLACEMENTS 02/20/2017 02/28/2017 18.69 217 100.05.71.00.5774 2032640974 1 Invoice PRINT 02/20/2017 02/28/2017 2,501.44 217 100.05.71.01.5711 2032643526 1 Invoice PRINT 02/20/2017 02/28/2017 1,044.34 217 100.05.71.01.5711 5014419847 1 Invoice PRINT 02/03/2017 02/14/2017 32.58 217 100.05.71.01.5711 5014428797 1 Invoice PRINT 02/09/2017 02/14/2017 104.85 217 100.05.71.01.5711 5014437629 1 Invoice PRINT 02/20/2017 02/28/2017 28.87 217 100.05.71.01.5711 Total BAKER & TAYLOR COMPANY:9,437.48 BAKER & TAYLOR ENTERTAINMENT B42211840 1 Invoice AV 02/03/2017 02/14/2017 57.58 217 100.05.71.02.5711 B42211841 1 Invoice AV 02/03/2017 02/14/2017 64.77 217 100.05.71.02.5711 B42241250 1 Invoice AV 02/03/2017 02/14/2017 17.96 217 100.05.71.02.5711 B42337780 1 Invoice AV 02/03/2017 02/14/2017 25.19 217 100.05.71.02.5711 B42443860 1 Invoice AV 02/03/2017 02/14/2017 44.62 217 100.05.71.02.5711 B42503070 1 Invoice AV 02/03/2017 02/14/2017 10.18 217 100.05.71.02.5711 B42794850 1 Invoice AV 02/03/2017 02/14/2017 125.89 217 100.05.71.02.5711 B42794851 1 Invoice AV 02/03/2017 02/14/2017 30.94 217 100.05.71.02.5711 B42932170 1 Invoice AV 02/08/2017 02/14/2017 151.70 217 100.05.71.02.5711 B42976750 1 Invoice AV 02/09/2017 02/14/2017 7.50 217 100.05.71.02.5711 B43008810 1 Invoice AV 02/09/2017 02/14/2017 11.89 217 100.05.71.02.5711 B43355130 1 Invoice AV 02/20/2017 02/28/2017 44.13 217 100.05.71.02.5711 B43355131 1 Invoice AV 02/20/2017 02/28/2017 100.76 217 100.05.71.02.5711 B43355132 1 Invoice AV 02/20/2017 02/28/2017 14.39 217 100.05.71.02.5711 B43415080 1 Invoice AV 02/20/2017 02/28/2017 113.96 217 100.05.71.02.5711 B43449560 1 Invoice AV 02/20/2017 02/28/2017 28.79 217 100.05.71.02.5711 B43902370 1 Invoice AV 02/23/2017 02/28/2017 32.24 217 100.05.71.02.5711 B43902371 1 Invoice AV 02/23/2017 02/28/2017 57.58 217 100.05.71.02.5711 B43902372 1 Invoice AV 02/23/2017 02/28/2017 220.79 217 100.05.71.02.5711 B43930580 1 Invoice AV 02/23/2017 02/28/2017 14.39 217 100.05.71.02.5711 B44022100 1 Invoice AV 02/23/2017 02/28/2017 21.56 217 100.05.71.02.5711 B44022110 1 Invoice AV 02/23/2017 02/28/2017 21.56 217 100.05.71.02.5711 B44022120 1 Invoice AV 02/23/2017 02/28/2017 21.56 217 100.05.71.02.5711 B44022140 1 Invoice AV 02/23/2017 02/28/2017 21.56 217 100.05.71.02.5711 T53851900 1 Invoice AV 02/03/2017 02/14/2017 231.15 217 100.05.71.02.5711 T53932780 1 Invoice AV 02/03/2017 02/14/2017 182.73 217 100.05.71.02.5711 T54089760 1 Invoice AV 02/09/2017 02/14/2017 17.99 217 100.05.71.02.5711 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2 Report dates: 2/1/2017-2/28/2017 Mar 09, 2017 11:15AM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number T54284200 1 Invoice AV 02/20/2017 02/28/2017 5.08 217 100.05.71.02.5711 Total BAKER & TAYLOR ENTERTAINMENT:1,698.44 COMPLETE OFFICE OF WIS 753224 1 Invoice HOUSEKEEPING SUPPLIES 02/17/2017 02/28/2017 162.18 217 100.05.71.00.5703 753224 2 Invoice PROCESSING SUPPLIES 02/17/2017 02/28/2017 12.98 217 100.05.71.00.5702 753224 3 Invoice OFFICE SUPPLIES 02/17/2017 02/28/2017 35.44 217 100.05.71.00.5701 Total COMPLETE OFFICE OF WIS:210.60 COVELLI, GENE CO022817-LIB 1 Invoice PROGRAMMING 02/20/2017 02/28/2017 200.00 217 100.05.71.00.6062 Total COVELLI, GENE:200.00 DEMCO EDUCATIONAL CORP 6068114 1 Invoice PROCESSING SUPPLIES 02/23/2017 02/28/2017 112.83 217 100.05.71.00.5702 Total DEMCO EDUCATIONAL CORP:112.83 ELLIOTS ACE HARDWARE 601005/021417 4 Invoice LIBRARY MAINT 02/09/2017 02/14/2017 52.45 217 100.05.71.00.5415 Total ELLIOTS ACE HARDWARE:52.45 ELM USA, INC. 1079 AAA 1 Invoice PROCESSING SUPPLIES 02/22/2017 02/28/2017 116.30 217 100.05.71.00.5702 Total ELM USA, INC.:116.30 FINDAWAY WORLD,LLC 207587 1 Invoice AV 02/03/2017 02/14/2017 759.87 217 100.05.71.02.5711 209036 1 Invoice AV 02/23/2017 02/28/2017 19.99 217 100.05.71.02.5711 209214 1 Invoice AV 02/23/2017 02/28/2017 59.99 217 100.05.71.02.5711 Total FINDAWAY WORLD,LLC:839.85 FIRST BUSINESS 0067/022817 1 Invoice AMAZON-CREDIT-RETURNED RA 01/27/2017 02/28/2017 368.00- 217 100.05.71.00.5505 0067/022817 4 Invoice CDWG-TABLET COVERS-LIBRARY 01/27/2017 02/28/2017 55.84 217 100.05.71.00.5505 3863/022817 1 Invoice ALA MEMBERSHIP 01/27/2017 02/28/2017 260.00 217 100.05.71.00.5305 3863/022817 2 Invoice WLA MEMBERSHIP 01/27/2017 02/28/2017 240.00 217 100.05.71.00.5305 3863/022817 3 Invoice LEGISLATIVE DAY DIRECTOR 01/27/2017 02/28/2017 20.00 217 100.05.71.00.5303 3863/022817 4 Invoice LEGISLATIVE DAY BOARD MEMB 01/27/2017 02/28/2017 20.00 217 100.05.71.00.5303 3863/022817 5 Invoice LEGISLATIVE DAY BOARD MEMB 01/27/2017 02/28/2017 20.00 217 100.05.71.00.5303 3871/022817 1 Invoice WLA MEMBERSHIP 01/27/2017 02/28/2017 150.00 217 100.05.71.00.5305 3889/022817 1 Invoice AV 01/27/2017 02/28/2017 279.75 217 100.05.71.02.5711 3889/022817 2 Invoice OFFICE SUPPLIES 01/27/2017 02/28/2017 27.10 217 100.05.71.00.5701 3889/022817 3 Invoice PROGRAMMING 01/27/2017 02/28/2017 61.37 217 100.05.71.00.6062 3889/022817 4 Invoice REFUND AMAZON 01/27/2017 02/28/2017 .02- 217 100.05.71.02.5711 3897/022817 1 Invoice PROCESSING SUPPLIES 01/27/2017 02/28/2017 39.90 217 100.05.71.00.5702 3897/022817 2 Invoice PRINT 01/27/2017 02/28/2017 159.80 217 100.05.71.01.5711 3913/022817 1 Invoice FOL-PROG 01/27/2017 02/28/2017 1,017.84 217 100.05.71.00.5752 3913/022817 2 Invoice PRINT 01/27/2017 02/28/2017 37.78 217 100.05.71.01.5711 3913/022817 3 Invoice PROGRAMMING 01/27/2017 02/28/2017 223.45 217 100.05.71.00.6062 3939/022817 2 Invoice LIBRARY 01/27/2017 02/28/2017 27.94 217 100.05.71.00.5415 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3 Report dates: 2/1/2017-2/28/2017 Mar 09, 2017 11:15AM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number Total FIRST BUSINESS:2,272.75 GRAINGER 9356496092 1 Invoice DRAIN 02/23/2017 02/28/2017 4.72 217 100.05.71.00.5415 Total GRAINGER :4.72 JAMES IMAGING SYSTEMS INC (lease) 323958207 1 Invoice PUBLIC PRINT STATION 02/23/2017 02/28/2017 415.12 217 100.05.71.00.5401 Total JAMES IMAGING SYSTEMS INC (lease):415.12 JANI-KING INC- MILW REGION MIL02170152 3 Invoice CLEANING - LIBRARY 02/01/2017 02/14/2017 3,049.00 217 100.05.71.00.5835 Total JANI-KING INC- MILW REGION:3,049.00 KOWALKOWSKI PLUMBING LLC 4666 1 Invoice VALVE INSTALLATION BOILER 02/20/2017 02/28/2017 133.31 217 100.05.71.00.5415 Total KOWALKOWSKI PLUMBING LLC:133.31 LAKELAND SUPPLY, INC. 088468 3 Invoice MISC PAPER PRODUCTS - LIBRA 02/23/2017 02/28/2017 708.85 217 100.05.71.00.5703 088468 4 Invoice VOLUME DISCOUNT (43% OF OR 02/23/2017 02/28/2017 33.66- 217 100.05.71.00.5703 Total LAKELAND SUPPLY, INC.:675.19 MICROMARKETING LLC 657462 1 Invoice AV 02/20/2017 02/28/2017 118.47 217 100.05.71.02.5711 658220 1 Invoice AV 02/23/2017 02/28/2017 54.98 217 100.05.71.02.5711 658249 1 Invoice AV 02/23/2017 02/28/2017 49.99 217 100.05.71.02.5711 658266 1 Invoice AV 02/23/2017 02/28/2017 58.98 217 100.05.71.02.5711 Total MICROMARKETING LLC:282.42 MIDWEST TAPE 94726041 1 Invoice AV 02/08/2017 02/14/2017 33.58 217 100.05.71.02.5711 94740944 1 Invoice AV 02/09/2017 02/14/2017 31.49 217 100.05.71.02.5711 94765768 1 Invoice AV 02/23/2017 02/28/2017 19.94 217 100.05.71.02.5711 94765769 1 Invoice AV 02/23/2017 02/28/2017 32.53 217 100.05.71.02.5711 Total MIDWEST TAPE:117.54 PENGUIN RANDOM HOUSE LLC 1080833362 1 Invoice AV 02/09/2017 02/14/2017 130.00 217 100.05.71.02.5711 1080922402 1 Invoice AV 02/20/2017 02/28/2017 50.00 217 100.05.71.02.5711 1080965897 1 Invoice AV 02/20/2017 02/28/2017 55.00 217 100.05.71.02.5711 1081005834 1 Invoice AV 02/20/2017 02/28/2017 40.00 217 100.05.71.02.5711 1081008336 1 Invoice AV 02/23/2017 02/28/2017 45.00 217 100.05.71.02.5711 Total PENGUIN RANDOM HOUSE LLC:320.00 RUNDLE-SPENCE S2543859.001 1 Invoice BACKFLOW PREVENTER @ LIBRA 02/03/2017 02/28/2017 235.68 217 100.05.71.00.5415 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 4 Report dates: 2/1/2017-2/28/2017 Mar 09, 2017 11:15AM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number Total RUNDLE-SPENCE :235.68 U.S. CELLULAR 0175833283 8 Invoice Monthly Charge-Library 02/16/2017 02/28/2017 25.00 217 100.05.71.00.5602 Total U.S. CELLULAR:25.00 WAUKESHA COUNTY TREASURER 2017-0000008 1 Invoice DATABASES 02/09/2017 02/14/2017 4,972.00 217 100.05.71.03.5711 2017-0000010 1 Invoice ELECTRONIC MATERIAL 02/09/2017 02/14/2017 1,632.00 217 100.05.71.03.5711 2017-0000010 2 Invoice MOVIE LICENSE 02/09/2017 02/14/2017 471.00 217 100.05.71.00.5752 Total WAUKESHA COUNTY TREASURER:7,075.00 WE ENERGIES 5499-564-961/1 Invoice LIBRARY - GAS 02/07/2017 02/14/2017 2,033.42 217 100.05.71.00.5910 5499-564-961/2 Invoice LIBRARY - ELECTRIC 02/07/2017 02/14/2017 3,541.69 217 100.05.71.00.5910 Total WE ENERGIES:5,575.11 WILS 48424 1 Invoice eBooks 02/09/2017 02/14/2017 3,320.00 217 100.05.71.03.5711 Total WILS:3,320.00 Grand Totals:36,708.79 Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report].Description = {<>} "1099 adjustment" Invoice Detail.Type = {>} "adjustments" Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999" S73 W16663 Janesville Road Muskego, WI 53150 (262) 971-2100 www.cityofmuskego.org/library Director’s Report March, 2017 1. Children’s update (from Abby Bussen, Children’s Librarian): Jane and Abby took an exploratory field trip to the Madison area at the beginning of February to tour the many central-Wisconsin libraries which have put their picturebook collections into categories. This idea is not new and certainly not confined to Wisconsin, but several libraries in and around Madison have enjoyed the many benefits of categorized picturebooks for multiple years. Based on the systems we saw in place, we carefully and painstakingly adapted one to suit the needs of our library and spent much of our free time in February preparing to begin (and eventually starting) that process with our own picturebook collection. With nearly 10,000 books to update to fit into the family-friendly system, we know this will be a slow process, but the positives outnumber the negatives. Libraries who have undergone this transformation have seen sizable increases in circulation, patron satisfaction, and easy co-location of like materials. While adding this task to our full storytime and programming load is challenging, we recognize that once completed, this categorization (which we're calling Picturebook Neighborhoods) will be a great benefit to patrons for years to come. Looking forward, we have much of our summer reading program planned, including an out-of-this-world Intergalactic Tea Party with costumed characters from the Wisconsin 501st Garrison on board to participate! Things are looking great in the children's department! 2. Young Adult update (from Amanda Hyland, Young Adult Librarian): During the month of February, teens wrote down and shared ideas for random acts of kindness on post-it notes for a display in honor of National Kindness Day. The first Stop Motion Animation Workshop met on Saturday, February 25 and teens created short films using the Stop Motion App. Teen Advisory Board met on Thursday, February 9. 3. Adult Services update (from Elke Saylor, Head of Reference): As tax time nears, our AARP TaxAide representatives have kindly offered to add another five time slots per week to address the overwhelming demand for free tax preparation. Jolyn’s Crafternoons have been popular and well attended, as have Samantha’s Sip and Swipe tablet training for seniors. We have one musical program coming up: on March 22, trumpeter Michael Drake will bring some spring cheer with music and poetry. S73 W16663 Janesville Road Muskego, WI 53150 (262) 971-2100 www.cityofmuskego.org/library 4. The Library’s 2017 Action Plan stipulated that Library staff would work with City IT staff to evaluate the Library’s wireless signal throughout the public areas of the building. The report from Jake Kierzek, the City’s IT Specialist, is attached. The main points of his report are: • Great signal everywhere within most of the library. • Weakest signal west of the Story-Time Room. • One additional access point would benefit overall signal strength on west-side of building, but is not required. • All data collected was at the farthest points possible to reflect “worst- case”. 5. Public Library System Redesign Project (PLSR) update: I will provide an update to the progress of the statewide project. If you are interested, you can read more at: http://plsr.info. 6. Employee Anniversaries in March: 9 years Jolyn Lobe, Reference Assistant 5 years Pete Loeffel, Director JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC Through Feb Checkouts 2016 22,245 22,848 24,440 23,347 20,907 28,189 27,854 27,839 21,826 22,138 21,843 18,649 45,093 2017 23,280 22,488 45,768 % Change 4.7%-1.6%1.5% eBook Checkouts 2016 1,654 1,528 1,647 1,522 1,563 1,446 1,547 1,500 1,455 1,491 1,365 1,497 3,182 2017 1,654 1,453 3,107 % Change 0.0%-4.9%-2.4% Self-Service Transaction Percentage of Total Circ (Self-check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts) 2016 57.0%57.1%57.7%55.7%59.5%55.1%57.4%57.3%56.5%60.6%62.5%62.4%58.2% 2017 56.4%56.5% Library Visits 2016 11,004 11,575 12,858 11,846 10,365 14,063 12,930 13,343 9,936 10,884 10,061 8,356 22,579 2017 10,901 11,146 22,047 % Change -0.9%-3.7%-2.4% Reference Transactions 2016 1,323 1,415 1,434 1,244 1,069 1,279 1,166 1,239 1,129 1,148 924 893 2,738 2017 1,224 1,237 2,461 % Change -7.5%-12.6%-10.1% Meeting Room Use 2016 82 83 98 83 81 76 47 64 66 82 91 82 165 2017 88 96 184 % Change 7.3%15.7%11.5% Monthly Statistics for Muskego Public Library 2017 Library Wifi Site Survey Results and Recommendation On Tuesday, February 28th 2017 a site survey for the Muskego Public Library was conducted using Acrylic Wifi to measure the signal strength of each of the 5 access points (AP) located within the library. Initially the target was to survey about 20 different locations and record the signal of each. As will be visible later in this document, the maximum possible rating for the readings is -30, while the target number to aim for is -67. (Closer to -30 the better, and achieving -30 requires standing directly next to an AP) Meeting rooms 2, 3 and 4 were all in use by other groups of individuals but as there are 2 AP located in the hallway outside of those rooms, the signal strength is plentiful. A few of the study rooms were also busy but a test was conducted in at least one of them with adequate signal as well. The rest of the points surveyed were very good. All points near the entrance (north side) of the building were good. All points surveyed on the east side of the building (staff area) also had good signal strength. This includes the kitchen area as well as the primary meeting room at the southeast corner of the building. The southwest corner maintained good connection with minor fluctuations going above the target strength. Moving clockwise around the building along the west wall indicated the most noticeable difference in signal strength. The area with the worst signal strength is west of the story-time room. Within the story-time room, a few steps in the door resulted in a low number of -66 and high of -74, which is adequate but barely hitting the target level of strength. It is not necessary, however it would be beneficial to add 1 additional AP somewhere outside the storytelling room to achieve better signal strength to the west side of the building. [Graph for reference on next page.] MUSKEGO PUBLIC LIBRARY BOARD – CITY OF MUSKEGO RESOLUTION #001-2017 APPROVAL OF AGREEMENT BETWEEN THE MUSKEGO PUBLIC LIBRARY AND FEH ASSOCIATES, INC. DBA FEH DESIGN WHEREAS, In January of 2017, the Library Board President designated a Task Force to review proposals and recommend an architectural firm to provide the necessary professional services for the Library’s Children’s Area redesign project; and WHEREAS, The Task Force reviewed the submitted proposals, met and interviewed three firms and recommended that the Library Board select FEH Design; and WHEREAS, On February 21, 2017, the Library Board approved the Task Force’s recommendation to select FEH Design; and WHEREAS, The Muskego City Attorney has reviewed the attached AIA Form of Agreement between the Muskego Public Library Board and FEH Design, and has recommended approval . NOW, THEREFORE, BE IT RESOLVED, That the Muskego Public Library Board, upon recommendation of the Task Force, does hereby approve the attached AIA Form of Agreement between the Muskego Public Library Board and FEH Design. BE IT FURTHER RESOLVED That the Library Board President is hereby authorized to execute the agreement in the name of the Library Board and the City Attorney is authorized to make substantive changes to the agreement as may be necessary in order to preserve the general intent thereof. Public Library Board City of Muskego Adopted: Defeated: Introduced: March 21, 2017 ATTEST: Pete Loeffel, Library Director Document B105TM – 2007 Standard Form of Agreement Between Owner and Architect for a Residential or Small Commercial Project Init. / AIA Document B105™ – 2007 (formerly B155™ – 1993). Copyright © 1993 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 17:29:43 on 03/13/2017 under Order No.8242461943_1 which expires on 04/15/2017, and is not for resale. User Notes: (1363240009) 1 ADDITIONS AND DELETIONS: The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. A vertical line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AIA text. This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. State or local law may impose requirements on contracts for home improvements. If this document will be used for Work on the Owner’s residence, the Owner should consult local authorities or an attorney to verify requirements applicable to this Agreement. AGREEMENT made as of the twenty-first day of March in the year 2017 (In words, indicate day, month and year.) BETWEEN the Owner: (Name, legal status, address and other information) Muskego Public Library S73 W16663 Janesville Road Muskego, Wisconsin 53150 and the Architect: (Name, legal status, address and other information) FEH Associates, Inc. dba FEH DESIGN W316 S525 Christopher Way Delafield, Wisconsin 53018 for the following Project: (Name, location and detailed description) Conceptual Design (Phase one) Children’s Area Renovation Muskego Public Library Muskego, WI 53150 The Owner and Architect agree as follows. Init. / AIA Document B105™ – 2007 (formerly B155™ – 1993). Copyright © 1993 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 17:29:43 on 03/13/2017 under Order No.8242461943_1 which expires on 04/15/2017, and is not for resale. User Notes: (1363240009) 2 ARTICLE 1 ARCHITECT’S RESPONSIBILITIES The Architect shall provide architectural services for the Project as described in this Agreement in a manner consistent with locally accepted standards for professional skill and care. The Architect shall assist the Owner in determining consulting services required for the Project. The Architect’s services include the following consulting services, if any: As defined in the request for proposal, attached as Exhibit A During the Design Phase, the Architect shall review the Owner’s scope of work, budget and schedule and reach an understanding with the Owner of the Project requirements. Based on the approved Project requirements, the Architect shall develop a design. ARTICLE 2 OWNER’S RESPONSIBILITIES The Owner shall provide full information about the objectives, schedule, constraints and existing conditions of the Project, and shall adopt a budget that includes reasonable contingencies and meets the Project requirements. The Owner shall provide decisions and furnish required information as expeditiously as necessary for the orderly progress of the Project. The Architect shall be entitled to rely on the accuracy and completeness of the Owner’s information. The Owner shall furnish consulting services not provided by the Architect, but required for the Project, such as surveying, which shall include property boundaries, topography, utilities, and wetlands information; geotechnical engineering; and environmental testing services when appropriate for the timeline of the project. ARTICLE 3 USE OF DOCUMENTS Drawings, specifications and other documents prepared by the Architect are instruments of the Architect’s service and are for the Owner’s use solely with respect to this Project. The Architect shall retain all common law, statutory and other reserved rights, including the copyright. Upon completion of the Project or termination of this Agreement, the Owner’s right to use the instruments of service shall cease. When transmitting copyright-protected information for use on the Project, the transmitting party represents that it is either the copyright owner of the information, or has permission from the copyright owner to transmit the information for its use on the Project. Architect acknowledges that documents in possession of Owner may be subject to the Open Records laws of the State of Wisconsin. ARTICLE 4 TERMINATION, SUSPENSION OR ABANDONMENT In the event of termination, suspension or abandonment of the Project by the Owner, the Architect shall be compensated for services performed. The Owner’s failure to make payments in accordance with this Agreement shall be considered substantial nonperformance and sufficient cause for the Architect to suspend or terminate services. Either the Architect or the Owner may terminate this Agreement after giving no less than seven days’ written notice if the Project is suspended for more than 90 days, or if the other party substantially fails to perform in accordance with the terms of this Agreement. ARTICLE 5 MISCELLANEOUS PROVISIONS This Agreement shall be governed by the law of the place where the Project is located, The State of Wisconsin.. Neither party to this Agreement shall assign the contract as a whole without written consent of the other. Nothing contained in this Agreement shall create a contractual relationship with, or a cause of action in favor of, a third party against either the Owner or the Architect. The Architect and Architect’s consultants shall have no responsibility for the identification, discovery, presence, handling, removal or disposal of, or exposure of persons to, hazardous materials in any form at the Project site. ARTICLE 6 PAYMENTS AND COMPENSATION TO THE ARCHITECT The Architect’s Compensation shall be: Phase one Conceptual Design: Nine Thousand Three Hundred Dollars ($9,300) The Owner shall pay the Architect an initial payment of zero ($ 0 ) as a minimum payment under this Agreement. The initial payment shall be credited to the final invoice. Init. / AIA Document B105™ – 2007 (formerly B155™ – 1993). Copyright © 1993 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 17:29:43 on 03/13/2017 under Order No.8242461943_1 which expires on 04/15/2017, and is not for resale. User Notes: (1363240009) 3 The Owner shall reimburse the Architect for expenses incurred in the interest of the Project, plus ten percent ( 10 %). Payments are due and payable upon receipt of the Architect’s monthly invoice. Amounts unpaid twenty-five ( 25 ) days after the invoice date shall bear interest from the date payment is due at the rate of six percent per annum( 6 %) per annum , or in the absence thereof, at the legal rate prevailing at the principal place of business of the Architect. At the request of the Owner, the Architect shall provide services not included in Article 1 for additional compensation. Such services may include providing or coordinating services of consultants not identified in Article 1; revisions due to changes in the scope, quality or budget; evaluating changes in the Work and Contractors’ requests for substitutions of materials or systems; and services not completed within seven ( 7 ) months of the date of this Agreement through no fault of the Architect. ARTICLE 7 OTHER PROVISIONS (Insert descriptions of other services and modifications to the terms of this Agreement.) Primary Owner contact: Pete Loeffel, Director 262-971-2119 This Agreement entered into as of the day and year first written above. OWNER ARCHITECT (Signature) (Signature) Aaron Robertson Library Board President Kevin J. Eipperle, AIA Vice President (Printed name and title) (Printed name and title) Additions and Deletions Report for AIA ® Document B105TM – 2007 This Additions and Deletions Report, as defined on page 1 of the associated document, reproduces below all text the author has added to the standard form AIA document in order to complete it, as well as any text the author may have added to or deleted from the original AIA text. Added text is shown underlined. Deleted text is indicated with a horizontal line through the original AIA text. Note: This Additions and Deletions Report is provided for information purposes only and is not incorporated into or constitute any part of the associated AIA document. This Additions and Deletions Report and its associated document were generated simultaneously by AIA software at 17:29:43 on 03/13/2017. Additions and Deletions Report for AIA Document B105™ – 2007 (formerly B155™ – 1993). Copyright © 1993 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 17:29:43 on 03/13/2017 under Order No.8242461943_1 which expires on 04/15/2017, and is not for resale. User Notes: (1363240009) 1 PAGE 1 AGREEMENT made as of the twenty-first day of March in the year 2017 … Muskego Public Library S73 W16663 Janesville Road Muskego, Wisconsin 53150 … FEH Associates, Inc. dba FEH DESIGN W316 S525 Christopher Way Delafield, Wisconsin 53018 … (Name, location and detailed description) Conceptual Design (Phase one) Children’s Area Renovation Muskego Public Library Muskego, WI 53150 PAGE 2 As defined in the request for proposal, attached as Exhibit A During the Design Phase, the Architect shall review the Owner’s scope of work, budget and schedule and reach an understanding with the Owner of the Project requirements. Based on the approved Project requirements, the Architect shall develop a design. Upon the Owner’s approval of the design, the Architect shall prepare Construction Documents indicating requirements for construction of the Project and shall coordinate its services with any consulting services the Owner provides. The Architect shall assist the Owner in filing documents required for the approval of governmental authorities, in obtaining proposals and in awarding contracts for construction. During the Construction Phase, the Architect shall act as the Owner’s representative and provide administration of the Contract between the Owner and Contractor. The extent of the Architect’s authority and responsibility during construction is described in AIA Document A105™–2007, Standard Form of Agreement Between Owner and Contractor for a Residential or Small Commercial Project. Generally, the Architect’s services during construction include interpreting the Contract Documents, reviewing the Contractor’s submittals, visiting the site, reviewing and certifying payments, and rejecting nonconforming Work. … Additions and Deletions Report for AIA Document B105™ – 2007 (formerly B155™ – 1993). Copyright © 1993 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 17:29:43 on 03/13/2017 under Order No.8242461943_1 which expires on 04/15/2017, and is not for resale. User Notes: (1363240009) 2 The Owner shall provide full information about the objectives, schedule, constraints and existing conditions of the Project, and shall establish adopt a budget that includes reasonable contingencies and meets the Project requirements. The Owner shall provide decisions and furnish required information as expeditiously as necessary for the orderly progress of the Project. The Architect shall be entitled to rely on the accuracy and completeness of the Owner’s information. The Owner shall furnish consulting services not provided by the Architect, but required for the Project, such as surveying, which shall include property boundaries, topography, utilities, and wetlands information; geotechnical engineering; and environmental testing services. The Owner shall employ a Contractor, experienced in the type of Project to be constructed, to perform the construction Work and to provide price information. services when appropriate for the timeline of the project. … Drawings, specifications and other documents prepared by the Architect are instruments of the Architect’s service and are for the Owner’s use solely with respect to this Project. The Architect shall retain all common law, statutory and other reserved rights, including the copyright. Upon completion of the Project or termination of this Agreement, the Owner’s right to use the instruments of service shall cease. When transmitting copyright-protected information for use on the Project, the transmitting party represents that it is either the copyright owner of the information, or has permission from the copyright owner to transmit the information for its use on the Project. Architect acknowledges that documents in possession of Owner may be subject to the Open Records laws of the State of Wisconsin. … This Agreement shall be governed by the law of the place where the Project is located. Terms in this Agreement shall have the same meaning as those in AIA Document A105–2007, Standard Form of Agreement Between Owner and Contractor for a Residential or Small Commercial Project. located, The State of Wisconsin.. Neither party to this Agreement shall assign the contract as a whole without written consent of the other. … Phase one Conceptual Design: Nine Thousand Three Hundred Dollars ($9,300) The Owner shall pay the Architect an initial payment of zero ($ 0 ) as a minimum payment under this Agreement. The initial payment shall be credited to the final invoice. The Owner shall reimburse the Architect for expenses incurred in the interest of the Project, plus ten percent ( 10 %). Payments are due and payable upon receipt of the Architect’s monthly invoice. Amounts unpaid twenty-five ( 25 ) days after the invoice date shall bear interest from the date payment is due at the rate of percent ( %) six percent per annum( 6 %) per annum , or in the absence thereof, at the legal rate prevailing at the principal place of business of the Architect. At the request of the Owner, the Architect shall provide services not included in Article 1 for additional compensation. Such services may include providing or coordinating services of consultants not identified in Article 1; revisions due to changes in the scope, quality or budget; evaluating changes in the Work and Contractors’ requests for substitutions of materials or systems; and services not completed within ( seven ( 7 ) months of the date of this Agreement through no fault of the Architect. PAGE 3 Primary Owner contact: Pete Loeffel, Director 262-971-2119 … Aaron Robertson Library Board President Kevin J. Eipperle, AIA Vice President AIA Document D401™ – 2003. Copyright © 1992 and 2003 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 17:29:43 on 03/13/2017 under Order No.8242461943_1 which expires on 04/15/2017, and is not for resale. User Notes: (1363240009) 1 Certification of Document’s Authenticity AIA® Document D401™ – 2003 I, Kevin J. Eipperle, hereby certify, to the best of my knowledge, information and belief, that I created the attached final document simultaneously with its associated Additions and Deletions Report and this certification at 17:29:43 on 03/13/2017 under Order No. 8242461943_1 from AIA Contract Documents software and that in preparing the attached final document I made no changes to the original text of AIA® Document B105™ – 2007, Standard Form of Agreement Between Owner and Architect for a Residential or Small Commercial Project, as published by the AIA in its software, other than those additions and deletions shown in the associated Additions and Deletions Report. _____________________________________________________________ (Signed) _____________________________________________________________ (Title) _____________________________________________________________ (Dated) SIOUX CITY / DES MOINES / DUBUQUE / DELAFIELD FEHDESIGN.COM 604 EAST GRAND AVENUE DES MOINES, IOWA 50309 P515 288 2000 SIOUX CITY / DES MOINES / DUBUQUE / DELAFIELD FEHDESIGN.COM 604 EAST GRAND AVENUE DES MOINES, IOWA 50309 P515 288 2000 SIOUX CITY / DES MOINES / DUBUQUE / DELAFIELD FEHDESIGN.COM 604 EAST GRAND AVENUE DES MOINES, IOWA 50309 P515 288 2000 /W316 S525 CHRISTOPHER WAY 262 968 2055 P DELAFIELD, WISCONSIN 53018 19 December 2016 Mr. Pete Leoffel, Library Director Muskego Public Library Muskego, Wisconsin Re: Professional Services for Redesign of the Children’s area Dear Pete; We are pleased to submit this proposal for professional services. We are very excited about the opportunity to participate in the development of such an important and significant Community project. Based on our preliminary discussion at our walk through meeting and our previous experience with your project, we have developed an outline Scope of Work and assembled a team of professionals to address “re-visioning” the children’s area of the Muskego Public Library. Following in this proposal is information about our approach to the project, the anticipated Scope of Work, and the corresponding professional fees. PROJECT OBJECTIVES It is our understanding the Muskego Public Library intends to re-invision and remodel the children’s area of the existing building. The existing building meets the library needs on a square foot basis but needs furniture, finishes, and possibly lighting to be updated and refreshed. The first step in this endeavor is an on-site visioning session with you, your staff, and selected project stakeholders to define how to enhance the children’s library and deliver library services to the community moving forward. The goal of this project is to assess the condition of the finishes/furnishings/lighting and provide options that meet the project budget. Funding for the project will come from the City of Muskego, Library and Friends of the Library and it will be in the $120,000 - $140,000 range. The detailed design phase of the project will occur in June 2017 and construction will occur in 2017 and 2018. This visioning study will be complete 60 - 90 days from authorization to proceed. PROJECT TEAM We propose to utilize the following team of professionals to complete the assessment portion of this project: FEH DESIGN Architecture Interior Design SCOPE OF SERVICES To meet the objectives identified above, we propose the following scope of services for the visioning portion of the project: 1. Existing Building Drawing. Verify and update the existing CAD floor plan drawing of the children’s area and inventory furniture. 10 Hours. 2. Meet with staff and project stakeholders to establish project goals for success and determine what existing furniture will be reused. 4 Hours. 3. Conduct an on-site design workshop with project stakeholders. The design team will complete a one day Design Workshop in Muskego with alternating design and review sessions to develop conceptual children’s area building plans to illustrate the scope of the project and the design intent to take forward to funding. 30 hours. 4. The design team will develop a total project cost projection for the Library project that includes both the hard construction costs, furniture, and the soft costs associated with the project. 4 hours. 5. Review approved finish and furniture options with staff. 8 Hours 6. Document approved children’s area finish and furniture options in a booklet. 6 Hours. It is the intention of the Library Board and the Architect to continue working together through the completion of the project. A second agreement will be developed between the Owner and the Architect to cover the implementation of final design and construction phases of the project. An agreed upon fee for final design and construction drawings will be established from the approved design and when required professional services can be quantified. APPROVALS The finish and furniture report completed during this project will be reviewed and approved by the Library Board. It is anticipated that an informational presentation will also be made to the City of Muskego. COMPENSATION FEH Associates Inc. doing business as FEH DESIGN proposes to furnish the above outlined services on a lump sum fee basis for $9,300. Reimbursable expenses for travel will be charged at cost in addition to the professional fees identified above. AUTHORIZATION Thank you for giving us the opportunity to submit this Proposal for Professional Services. Should you find our proposal acceptable, please sign both copies and return on to our office to serve as our authorization to proceed. Sincerely, Gregory Baum, AIA LEED AP APPROVED BY THE MUSKEGO PUBLIC LIBRARY: Signature ______________________________________________________ Title ____________________________________________________________ Date ____________________________________________________________ S73 W16663 Janesville Road Muskego, WI 53150 (262) 971-2100 www.cityofmuskego.org/library TO: LIBRARY BOARD FROM: PETE LOEFFEL SUBJECT: 2016 MUSKEGO PUBLIC LIBRARY ANNUAL REPORT REVISION DATE: MARCH 17, 2017 CC: An adjustment was made to the 2016 Muskego Public Library Annual Report, which requires a new approval from the Library Board. The only change to the report is: VI. Library Operating Expenditures, 5. Other Operating Expenditures has been adjusted from $206,563 to $212,339. (Page 4 of the report) As a result of the above adjustment, Section VI, 6. Total Operating Expenditures changes from $1,140,936 to $1,146,712. The Library Board and the Open Meetings Law TE14-1 14 The Library Board and the Open Meetings Law Wisconsin’s open meetings law supports the principle that the public is entitled to the fullest and most complete information regarding the affairs of government as is compatible with the conduct of government business. To this end, all meetings of all state and local government bodies (including library boards) must be held in places reasonably accessible to members of the public and must be open to the public, except as expressly provided by law. Wisconsin’s open meetings law provides specific requirements for meeting notice, accessibility of meetings, the conduct of meetings, and legally holding closed sessions. Violations carry significant penalties, so careful adherence to these requirements is essential. Meeting Notice Public notice of all library board and library board committee meetings is required at least 24 hours in advance of any meeting, except in cases of emergency, when at least two hours notice is required. Notice must be provided to the official local newspaper (if you have one) and to any news organization that has requested notice. If your municipality has no official newspaper, notice must be provided to a news organization likely to give notice in the area. The meeting notice must also be posted in at least one public place, and preferably several. Good locations might be the library, the city/village/town hall, and the post office. The meeting notice must contain the time, date, place, and all subjects to be discussed and/or acted upon at the meeting. The notice should also indicate a phone number (including a TDD number if you have one) that individuals with disabilities can call if they need accommodations to attend the meeting. (See Trustee Essential #4: Effective Board Meetings and Trustee Participation for a sample board meeting notice and agenda.) Location and Conduct of Meetings Meetings must be held in a place reasonably accessible to the public. It is strongly recommended that you provide barrier-free access to the meeting room. The board must make a reasonable effort to accommodate any person desiring to record, film, or photograph the meeting as long as this will not interfere with the conduct of the meeting or the rights of the participants. The board may disallow recording of a closed session. Some boards list an “other business” item on the meeting agenda to handle unforeseen issues that may arise after the agenda has been prepared. This is not advisable and can lead to open meetings law violations. Emergency items can be added to an amended meeting notice that is posted and provided to the media at least two hours in advance of the meeting; however, it is better to postpone consideration of late-arising issues until the next meeting, if possible. In This Trustee Essential  The basics of compli- ance with Wisconsin’s open meetings law  When and how the board can legally con- duct a closed session TE14-2 Trustee Essentials: A Handbook for Wisconsin Public Library Trustees Discussion and consideration of issues at a meeting must be limited to subjects listed in the public notice. However, if the meeting agenda listed a “public comment” period, the board may briefly discuss issues raised by the public during that period. All board discussions and actions must be conducted during properly noticed meetings open to the public, except that closed sessions are allowed for specific purposes, as long as the legally required procedures have been followed to conduct a closed session. Email, “Walking Quorums” and Other Potential Open Meetings Violations Email can be a time-saving communication tool and a wonderful convenience. However, the use of email to communicate among members of a library board may raise open meetings law concerns. Under the Wisconsin open meetings law, a “meeting” of a governmental body occurs whenever: (1) there is a purpose to engage in governmental business, and (2) the number of members of the body involved in the “meeting” is sufficient to determine the body’s course of action. Based on this definition, Wisconsin courts have ruled that the open meetings law applies when a series of gatherings of groups of members of the governmental body (or “walking quorum”), each less than quorum size, agree to act together in sufficient number to reach a quorum. Using email, it is quite possible that a quorum of a governmental body may receive a message – and therefore may receive information on a subject within the body’s jurisdiction – in an almost real-time basis, the way they would receive it in a meeting of the body. Such communications among members of a library board must take place in a legally noticed and a legally constituted meeting of the library board. Because of the dangers posed by email, the Wisconsin Attorney General strongly discourages the members of any governmental body from using email to communicate about issues within the body’s realm of authority. The use of email by a library director to send information to library board members (su ch as a meeting agenda and other meeting materials) would not implicate the open meetings law. An email concerning library business sent to or by a library board member (or library staff member) is subject to the requirements of the Wisconsin public records law. For more on the requirements of the Wisconsin public records law see Trustee Essential #15: The Library Board and the Public Records Law. Meeting Minutes Wisconsin law requires that meeting minutes be kept and be made available to the public as required by the Public Records Law (see Trustee Essential #15: The Library Board and the Public Records Law for more information). At a minimum, meeting minutes must indicate the board members present, all motions that were made (except those that were withdrawn) and the result of any votes taken. Except for votes on the election of board officers, any board member can request that a The Library Board and the Open Meetings Law TE14-3 roll call vote be taken on any vote, with the vote of each member recorded in the minutes. Legal Reasons for Conducting a Closed Session The specific statutory exemptions that may allow for a closed session are in Wisconsin Statutes Section 19.85. The most common reason for a closed session is to consider personnel-related issues. For most personnel-related issues, the relevant exemption is provided in Wisconsin Statutes Section 19.85(1)(c), which allows closed sessions when the employment, promotion, compensation, or performance evaluation data of any public employee under the jurisdiction of the particular government body is being considered. Boards should be aware that if they will be considering the dismissal, demotion, or discipline of an employee, a closed session is possible under Section 19.85(1)(b), but the board must give the employee notice of any evidentiary hearing to be held prior to final action and to any meeting at which final action might be taken. The notice to the employee must include a statement that the employee can demand that the evidentiary hearing or meeting be held in open session. In addition to the two personnel-related exemptions discussed above, closed sessions can be held for certain other reasons, including the following:  Deliberating or negotiating the purchase of public properties, the investment of public funds, or the conduct of other specified public business, whenever competitive or bargaining reasons require a closed session.  Preliminary consideration of specific personnel problems or the investigation of charges that would negatively affect the reputation of the person involved.  Conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved.  Consideration of requests for confidential written advice from an ethics board. A closed session is not allowed for purposes of considering general personnel policies or general staff compensation decisions, such as the general library staff salary scale. Employee compensation discussions may be closed only when they concern a particular employee. A closed session is allowed to formulate collective bargaining strategy, but board deliberations leading to approval of a tentative collective bargaining agreement, as well as the final ratification vote, must be held in open session. TE14-4 Trustee Essentials: A Handbook for Wisconsin Public Library Trustees Procedures for Holding a Closed Session The following steps are all required for a library board (or any other government body) to conduct a closed session legally: 1. The meeting notice must indicate any contemplated closed session, the subject matter of the closed session discussion, and the specific statutory provision allowing a closed session. If a closed session was not planned, a board may still go into closed session on any subject contained in the meeting notice, whether the notice provides for a closed session or not, if the board follows the procedures below. 2. The board must first convene in open session. 3. The chief presiding officer must announce to all present at the meeting the intention of going into closed session and the purpose of the closed session. 4. The chief presiding officer must state the specific section of the law, by statute number (e.g., Section 19.85(1)(c) for a director evaluation session), which allows for the closed meeting. This announcement should be recorded in the minutes. It is good practice for library staff to prepare in advance the exact wording of the announcement to be used. 5. Going into closed session requires a motion, second, and roll call vote to reconvene in closed session. The vote of each board member on this motion must be recorded in the minutes and preserved. A majority vote is required to reconvene in closed session. 6. Attendance at the closed session is limited to the board, necessary staff, and any other persons whose presence is needed for the business at hand. 7. Closed session discussions must be limited to the subject announced in the meeting notice and the chief presiding officer’s announcement. 8. Certain votes may possibly be legally taken in closed session. But it is a better practice and safer legally to take votes after reconvening into open session. At any rate, all board actions, whether taken in open or closed session, must be recorded in the minutes and be open to public inspection. Secret ballots are allowed only for the election of board officers. 9. The board may legally reconvene in open session as long as that intent was noted in the public notice of the meeting. If there was no advance public notice given that the board intended to reconvene in open session, the board is required to wait at least 12 hours after the completion of the closed session before reconvening in open session. Avoiding Legal Penalties Any library board member who knowingly attends a meeting in violation of the open meetings law will be required to forfeit, without reimbursement from the library or municipality, not less than $25 and as much as $300 per violation. In The Library Board and the Open Meetings Law TE14-5 addition, a court may void board actions taken in an illegal closed session. You are not legally liable if you voted against those actions the board took which caused the violation. Therefore, it is recommended that if you believe the purpose stated for the motion to close a meeting is not legally sufficient you should vote against the motion. In addition, you should confirm that proper notice has been given for each board meeting. Discussion Questions 1. What purposes does Wisconsin’s open meetings law serve? 2. Is it legal to have a meeting agenda item for “other business” or “miscellaneous business”? Why or why not? 3. How might the required recorded roll call vote to hold a closed session protect you from personal liability for an open meetings law violation? Sources of Additional Information  Your library system staff (See Trustee Tool B: Library System Map and Contact Information.)  Public records / open meetings information from the Wisconsin Department of Justice  The League of Wisconsin Municipalities’ Open Meeting Law FAQ  The League of Wisconsin Municipalities’ Legal Comment on Closed Sessions in The Municipality  Your municipal attorney, your district attorney, or the Wisconsin Attorney General. This Trustee Essential provides only a general outline of the law and should not be construed as legal advice in individual or specific cases where additional facts might support a different or more qualified conclusion. Trustee Essentials: A Handbook for Wisconsin Public Library Trustees was prepared by the DLT with the assistance of the Trustee Handbook Revision Task Force. © 2002, 2012, 2015, 2016 Wisconsin Department of Public Instruction. Duplication and distri- bution for not-for-profit purposes are permitted with this copyright no- tice. This publication is also available online at http://dpi.wi.gov/pld/boa rds-directors/trustee- essentials-handbook