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LIBRARY BOARD Packet - 2/21/2017 CITY OF MUSKEGO LIBRARY BOARD AGENDA February 21, 2017 5:00 PM Library Conference Room, S73 W16663 Janesville Road CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT APPROVAL OF MINUTES from January 17, 2017 LIBRARY FINANCIAL REPORTS from January 2017 PRESIDENT’S REPORT Information DIRECTOR’S REPORT Information UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NOTICE OF CLOSED SESSION 1. Task Force Recommendation The Library Board of the City of Muskego will meet at approximately 5:00 pm, or as soon thereafter as time permits, on Tuesday, February 21, 2017 in the Library Conference Room, Muskego Public Library, S73 W16663 Janesville Road, Muskego, Wisconsin, following conclusion of consideration of the above portion of its regularly scheduled agenda, to vote on a motion to convene in closed session at said time and place for discussion/action relative to: Discussion/action relative to the Task Force Architect Recommendation and to take such further action as may be necessary and appropriate with respect to such matters. A closed session for the above purpose is authorized pursuant to the provisions of Wis. Stats. Section §19.85(1)(e), which authorizes a governmental body, upon motion duly made and carried, to meet in closed session when deliberating or negotiating the purchasing of public properties, the investment of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. Upon conclusion of the closed session, the Library Board will convene in open session to consider its public agenda, including motions to recommend approval or rejection of the above-listed deliberations or any of the public agenda items that have not been acted upon. NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: 1. Task Force Recommendation - Authorize architectural firm 2. 2016 Muskego Public Library Annual Report 3. 2016 Statement Concerning Public Library System Effectiveness COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW 1. Trustee Essentials 14 review: The Library Board and the Open Meetings Law ADJOURNMENT NOTICE PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100. Unapproved CITY OF MUSKEGO LIBRARY BOARD MINUTES January 17, 2017 5:00 PM Library Conference Room, S73 W16663 JANESVILLE RD CALL TO ORDER President Robertson called the meeting to order at 5:02 pm. PLEDGE OF ALLEGIANCE ROLL CALL Present were Trustees Robertson, Schaefer, O'Bryan, Stuart, Keil, Darkow, Alderman Hammel, and Library Director Loeffel. Trustee Konkel was excused. Trustee Tomaszewski arrived late. STATEMENT OF PUBLIC NOTICE Director Loeffel stated that the meeting was noticed in accordance with the open meeting law. PUBLIC COMMENT APPROVAL OF MINUTES from December 20, 2016 Trustee Darkow made a motion to APPROVE THE MINUTES from December 20, 2016, Trustee Stuart seconded. Motion Passed 7 in favor. LIBRARY FINANCIAL REPORTS from December 2016 Trustee Schaefer made a motion to place on file the LIBRARY FINANCIAL REPORTS from December 2016, Trustee Darkow seconded. Motion Passed 7 in favor. PRESIDENT’S REPORT Information President Robertson appointed Trustees O'Bryan, Konkel, and Darkow to a task force that will interview the three architectural firms submitting proposals. The task force will make a recommendation at the February 2017 Library Board meeting. DIRECTOR’S REPORT Information UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: Circulation supervisor job description Trustee O'Bryan made a motion to approve the Circulation supervisor job description, Trustee Schaefer seconded. Motion Passed 7 in favor. Trustee Tomaszewski arrived at this time. NOTICE OF CLOSED SESSION Trustee Schaefer made a motion to enter closed session pursuant to: the provisions of Wis. Stats. Section §19.85(1)(c), which authorizes a governmental body, upon motion duly made and carried, to meet in closed session to consider employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility, more specifically discussion of the 2017 Library Director performance evaluation goals. Trustee Stuart seconded. Motion passed 7 in favor. Upon conclusion of the closed session, the Library Board will convene in open session to consider its public agenda, including motions to recommend approval or rejection of the above-listed deliberations or any of the public agenda items that have not been acted upon. Upon reconvening into open session, at 5:57 pm, Trustee Schaefer made a motion to approve the modified 2017 Library Director performance evaluation goals, Trustee Darkow seconded. Motion Passed 8 in favor. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW Trustee Essentials 13 review: Library Advocacy ADJOURNMENT Trustee O'Bryan made a motion to adjourn at 6:06 pm, Trustee Stuart seconded. Motion Passed 8 in favor. CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1 Period: 01/17 Feb 04, 2017 09:19AM 2017-17 2017-17 2017-17 2017-17 % Actual Over / Adopted Amended Cur YTD Current month To (Under) Account Number Account Title Budget Budget Actual Actual Budget Budget GENERAL FUND CULTURE, REC AND EDUCATION 100.05.71.00.4140 LIBRARY GRANTS REVENUE 1,592.00 1,592.00 .00 .00 .00 1,592.00- 100.05.71.00.4150 LIBRARY - SYSTEM, ETC 112,845.00 112,845.00 .00 .00 .00 112,845.00- 100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,300.00 1,300.00 116.38 116.38 8.95% 1,183.62- 100.05.71.00.4313 LIBRARY FINES 17,000.00 17,000.00 2,128.57 2,128.57 12.52% 14,871.43- 100.05.71.00.4314 LIBRARY TAXABLE REVENUE 9,000.00 9,000.00 356.40 356.40 3.96% 8,643.60- 100.05.71.00.4542 LIBRARY PHONE USE .00 .00 .00 .00 .00 .00 100.05.71.00.4544 ROOM RENTAL 1,000.00 1,000.00 200.00 200.00 20.00% 800.00- 100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 .00 .00 .00 .00 .00 100.05.71.00.4552 LIBRARY FRIENDS REVENUE 5,000.00 5,000.00 .00 .00 .00 5,000.00- Total LIBRARY DEPARTMENT: 147,737.00 147,737.00 2,801.35 2,801.35 1.90% 144,935.65- CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1 Period: 01/17 Feb 04, 2017 09:14AM 2017-17 2017-17 2017-17 2017-17 % Actual Over / Adopted Amended Cur YTD Current Month To (Under) Account Number Account Title Budget Budget Actual Actual Budget Budget GENERAL FUND CULTURE, REC AND EDUCATION 100.05.71.00.5101 SALARY & WAGES 586,070.00 586,070.00 36,769.80 36,769.80 6.27% 549,300.20- 100.05.71.00.5102 SALARIES & WAGES - OVERTIME 2,000.00 2,000.00 .00 .00 .00 2,000.00- 100.05.71.00.5201 FICA 46,603.00 46,603.00 2,872.92 2,872.92 6.16% 43,730.08- 100.05.71.00.5202 PENSION 38,119.00 38,119.00 2,351.57 2,351.57 6.17% 35,767.43- 100.05.71.00.5203 HEALTH 71,580.00 71,580.00 5,195.07 5,195.07 7.26% 66,384.93- 100.05.71.00.5204 LIFE 1,282.00 1,282.00 107.00 107.00 8.35% 1,175.00- 100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00 100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 21,120.00 21,120.00 1,760.00 1,760.00 8.33% 19,360.00- 100.05.71.00.5302 MILEAGE 1,200.00 1,200.00 19.44 19.44 1.62% 1,180.56- 100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 .00 .00 .00 3,500.00- 100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 .00 .00 .00 1,300.00- 100.05.71.00.5401 LIBRARY EQUIPMENT 19,000.00 19,000.00 967.87 967.87 5.09% 18,032.13- 100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 36,000.00 36,000.00 .00 .00 .00 36,000.00- 100.05.71.00.5505 COMPUTER CHARGES 33,390.00 33,390.00 100.00 100.00 .30% 33,290.00- 100.05.71.00.5602 TELEPHONE 300.00 300.00 .00 .00 .00 300.00- 100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 9,800.00 9,800.00 106.67 106.67 1.09% 9,693.33- 100.05.71.00.5702 PROCESSING SUPPLIES 16,400.00 16,400.00 2,645.29 2,645.29 16.13% 13,754.71- 100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,500.00 3,500.00 .00 .00 .00 3,500.00- 100.05.71.00.5740 LIBRARY GRANT EXPENSE 1,592.00 1,592.00 .00 .00 .00 1,592.00- 100.05.71.00.5752 LIBRARY FRIENDS EXPENSE 5,000.00 5,000.00 .00 .00 .00 5,000.00- 100.05.71.00.5774 LIBRARY REPLACEMENT 1,300.00 1,300.00 .00 .00 .00 1,300.00- 100.05.71.00.5835 HOUSEKEEPING SERVICES 38,500.00 38,500.00 3,049.00 3,049.00 7.92% 35,451.00- 100.05.71.00.5910 GAS & ELECTRIC 80,000.00 80,000.00 .00 .00 .00 80,000.00- 100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 .00 .00 .00 2,500.00- 100.05.71.00.6062 PROGRAMMING 5,000.00 5,000.00 50.00 50.00 1.00% 4,950.00- 100.05.71.01.5711 PRINT MATERIALS 115,000.00 115,000.00 4,780.66 4,780.66 4.16% 110,219.34- 100.05.71.01.5713 PRINT MATERIALS - ADULT .00 .00 .00 .00 .00 .00 100.05.71.02.5711 AUDIO VISUAL MATERIALS 50,000.00 50,000.00 844.89 844.89 1.69% 49,155.11- 100.05.71.03.5711 ELECTRONIC MATERIALS 16,000.00 16,000.00 .00 .00 .00 16,000.00- 100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V. .00 .00 .00 .00 .00 .00 100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00 100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00 100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00 100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00 100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00 100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00 100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00 100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00 100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00 Total LIBRARY DEPARTMENT: 1,206,056.00 1,206,056.00 61,620.18 61,620.18 5.11% 1,144,435.82 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1 Report dates: 1/1/2017-1/31/2017 Feb 02, 2017 09:49AM Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report].Description = {<>} "1099 adjustment" Invoice Detail.Type = {>} "adjustments" Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999" Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number BAKER & TAYLOR COMPANY 0002907219 1 Invoice BOOK RETURN 01/31/2017 02/14/2017 20.00-217 100.05.71.01.5711 0002907220 1 Invoice BOOK RETURN 01/31/2017 02/14/2017 7.17-217 100.05.71.01.5711 0002907221 1 Invoice BOOK RETURN 01/31/2017 02/14/2017 19.80-217 100.05.71.01.5711 0002913047 1 Invoice BOOK RETURN 01/31/2017 02/14/2017 6.57-217 100.05.71.01.5711 2032543333 1 Invoice PRINT 01/05/2017 01/10/2017 208.72 1216 100.05.71.01.5711 2032561406 1 Invoice PRINT 01/16/2017 01/24/2017 530.72 117 100.05.71.01.5711 2032562047 1 Invoice PRINT 01/16/2017 01/24/2017 765.16 117 100.05.71.01.5711 2032570245 1 Invoice PRINT 01/16/2017 01/24/2017 2,677.39 117 100.05.71.01.5711 2032583022 1 Invoice PRINT 01/19/2017 01/18/2017 664.36 117 100.05.71.01.5711 2032598335 1 Invoice PRINT 01/31/2017 02/14/2017 1,249.74 217 100.05.71.01.5711 5014380335 1 Invoice PRINT 01/03/2017 01/10/2017 32.07 1216 100.05.71.01.5711 5014389572 1 Invoice PRINT 01/16/2017 01/24/2017 24.98 117 100.05.71.01.5711 5014395092 1 Invoice PRINT 01/16/2017 01/24/2017 100.87 117 100.05.71.01.5711 5014395093 1 Invoice PRINT 01/16/2017 01/24/2017 17.18 117 100.05.71.01.5711 5014410853 1 Invoice PRINT 01/31/2017 02/14/2017 53.11 217 100.05.71.01.5711 NS16120380 1 Invoice MARC PROFILER 01/16/2017 01/24/2017 100.00 117 100.05.71.00.5505 Total BAKER & TAYLOR COMPANY:6,370.76 BAKER & TAYLOR ENTERTAINMENT B38413920 1 Invoice AV 01/03/2017 01/10/2017 158.49 1216 100.05.71.02.5711 B38477090 1 Invoice AV 01/03/2017 01/10/2017 19.43 1216 100.05.71.02.5711 B38477091 1 Invoice AV 01/03/2017 01/10/2017 74.84 1216 100.05.71.02.5711 B38477092 1 Invoice AV 01/03/2017 01/10/2017 48.94 1216 100.05.71.02.5711 B39363860 1 Invoice AV 01/05/2017 01/10/2017 108.64 1216 100.05.71.02.5711 B39363861 1 Invoice AV 01/05/2017 01/10/2017 25.91 1216 100.05.71.02.5711 B39363862 1 Invoice AV 01/05/2017 01/10/2017 46.78 1216 100.05.71.02.5711 B39738000 1 Invoice AV 01/16/2017 01/24/2017 28.79 117 100.05.71.02.5711 B40130240 1 Invoice AV 01/16/2017 01/24/2017 179.86 117 100.05.71.02.5711 B40130241 1 Invoice AV 01/16/2017 01/24/2017 69.81 117 100.05.71.02.5711 B40380280 1 Invoice AV 01/16/2017 01/24/2017 16.55 117 100.05.71.02.5711 B40563900 1 Invoice AV 01/16/2017 01/24/2017 106.45 117 100.05.71.02.5711 B40916130 1 Invoice AV 01/16/2017 01/24/2017 10.68 117 100.05.71.02.5711 B40916131 1 Invoice AV 01/16/2017 01/24/2017 109.64 117 100.05.71.02.5711 B40916132 1 Invoice AV 01/16/2017 01/24/2017 21.59 117 100.05.71.02.5711 B41154600 1 Invoice AV 01/19/2017 01/18/2017 7.19 117 100.05.71.02.5711 B41619320 1 Invoice AV 01/31/2017 02/14/2017 21.59 217 100.05.71.02.5711 B41619321 1 Invoice AV 01/31/2017 02/14/2017 12.22 217 100.05.71.02.5711 B41619322 1 Invoice AV 01/31/2017 02/14/2017 43.18 217 100.05.71.02.5711 B41927190 1 Invoice AV 01/31/2017 02/14/2017 17.99 217 100.05.71.02.5711 B570562CM 1 Invoice AV RETURN 01/31/2017 02/14/2017 32.39-217 100.05.71.02.5711 Total BAKER & TAYLOR ENTERTAINMENT:1,096.18 COMPLETE OFFICE OF WIS 731091 1 Invoice SUPPLIES 01/16/2017 01/24/2017 106.67 117 100.05.71.00.5701 Total COMPLETE OFFICE OF WIS:106.67 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2 Report dates: 1/1/2017-1/31/2017 Feb 02, 2017 09:49AM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number COMPUTYPE, INC 615057 1 Invoice PROCESSING SUPPLIES 01/31/2017 02/14/2017 524.93 217 100.05.71.00.5702 Total COMPUTYPE, INC:524.93 DEMCO EDUCATIONAL CORP 6033213 1 Invoice PROCESSING 01/13/2017 01/24/2017 895.48 117 100.05.71.00.5702 6040537 1 Invoice PROCESSING 01/19/2017 01/18/2017 1,253.71 117 100.05.71.00.5702 6043262 1 Invoice PROCESSING SUPPLIES 01/31/2017 02/14/2017 84.92 217 100.05.71.00.5702 Total DEMCO EDUCATIONAL CORP:2,234.11 ELLIOTT'S ACE HARDWARE 601005/012417 2 Invoice LIBRARY MAINT 01/13/2017 01/24/2017 108.92 1216 100.05.71.00.5415 Total ELLIOTT'S ACE HARDWARE:108.92 FINDAWAY WORLD,LLC 204620 1 Invoice AV 01/05/2017 01/10/2017 801.86 1216 100.05.71.02.5711 Total FINDAWAY WORLD,LLC:801.86 FIRST BUSINESS 0067/012417 1 Invoice FARONICS-DEEP FREEZE LIBRAR 12/28/2016 01/24/2017 1,515.00 1216 100.05.71.00.5505 0067/012417 9 Invoice CDWG-2 SAMSUNG TABLETS-LIB 12/28/2016 01/24/2017 505.26 1216 100.05.71.00.5505 3863/012417 1 Invoice PROGRAMMING 12/28/2016 01/24/2017 18.91 1216 100.05.71.00.6062 3871/012417 1 Invoice ELECTRONIC MATERIALS 12/28/2016 01/24/2017 219.42 1216 100.05.71.03.5711 3871/012417 2 Invoice ELECTRONIC MATERIALS 12/28/2016 01/24/2017 437.48 1216 100.05.71.03.5711 3889/012417 1 Invoice AV 12/28/2016 01/24/2017 445.47 1216 100.05.71.02.5711 3889/012417 2 Invoice WASTE RECEPTACLES 12/28/2016 01/24/2017 372.99 1216 100.05.71.00.5401 3897/012417 1 Invoice ELECTRONIC MATERIALS 12/28/2016 01/24/2017 715.48 1216 100.05.71.03.5711 3905/012417 1 Invoice FOL - PR 12/28/2016 01/24/2017 8.37 1216 100.05.71.00.5752 3913/012417 1 Invoice PROGRAMMING 12/28/2016 01/24/2017 50.00 117 100.05.71.00.6062 3913/012417-1 1 Invoice BRIDGES GRANT 12/28/2016 01/24/2017 16.44 1216 100.05.71.00.5740 3913/012417-1 2 Invoice PROGRAMMING 12/28/2016 01/24/2017 264.79 1216 100.05.71.00.6062 3913/012417-1 3 Invoice AV 12/28/2016 01/24/2017 284.90 1216 100.05.71.02.5711 3913/012417-1 4 Invoice FOL - PR 12/28/2016 01/24/2017 37.45 1216 100.05.71.00.5752 Total FIRST BUSINESS:4,891.96 JAMES IMAGING SYSTEMS INC 721331 1 Invoice STAFF COPIER 01/13/2017 01/24/2017 967.87 117 100.05.71.00.5401 Total JAMES IMAGING SYSTEMS INC:967.87 JAMES IMAGING SYSTEMS INC (lease) 321772311 1 Invoice PUBLIC PRINT STATION 01/31/2017 02/14/2017 595.51 217 100.05.71.00.5401 Total JAMES IMAGING SYSTEMS INC (lease):595.51 JANI-KING INC- MILW REGION MIL01170154 3 Invoice CLEANING - LIBRARY 01/03/2017 01/10/2017 3,049.00 117 100.05.71.00.5835 Total JANI-KING INC- MILW REGION:3,049.00 MICROMARKETING LLC 650779 1 Invoice AV 01/03/2017 01/10/2017 114.93 1216 100.05.71.02.5711 650852 1 Invoice AV 01/03/2017 01/10/2017 84.97 1216 100.05.71.02.5711 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3 Report dates: 1/1/2017-1/31/2017 Feb 02, 2017 09:49AM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number 650870 1 Invoice AV 01/03/2017 01/10/2017 29.99 1216 100.05.71.02.5711 651579 1 Invoice AV 01/03/2017 01/10/2017 40.00 1216 100.05.71.02.5711 654096 1 Invoice AV 01/19/2017 01/18/2017 29.99 117 100.05.71.02.5711 Total MICROMARKETING LLC:299.88 MIDWEST TAPE 94631849 1 Invoice AV 01/05/2017 01/10/2017 283.81 1216 100.05.71.02.5711 94632000 1 Invoice AV 01/05/2017 01/10/2017 48.28 1216 100.05.71.02.5711 94657920 1 Invoice AV 01/16/2017 01/24/2017 136.91 117 100.05.71.02.5711 94665526 1 Invoice AV 01/16/2017 01/24/2017 31.49 117 100.05.71.02.5711 94665527 1 Invoice AV 01/16/2017 01/24/2017 95.94 117 100.05.71.02.5711 94686629 1 Invoice AV 01/31/2017 02/14/2017 57.97 217 100.05.71.02.5711 94705990 1 Invoice AV 01/31/2017 02/14/2017 55.97 217 100.05.71.02.5711 94705992 1 Invoice AV 01/31/2017 02/14/2017 117.56 217 100.05.71.02.5711 Total MIDWEST TAPE:827.93 RELIANCE BARCODE SOLUTIONS 2019 1 Invoice PROCESSING 01/16/2017 01/24/2017 496.10 117 100.05.71.00.5702 Total RELIANCE BARCODE SOLUTIONS:496.10 SAFEWAY PEST MANAGEMENT INC. 546364 1 Invoice MAINTENANCE 01/13/2017 01/24/2017 30.00 1216 100.05.71.00.5415 548536 1 Invoice PEST CONTROL 01/31/2017 02/14/2017 30.00 217 100.05.71.00.5415 Total SAFEWAY PEST MANAGEMENT INC.:60.00 STAFF ELECTRIC, INC. 116527 1 Invoice ELECTRICAL WORK 01/31/2017 02/14/2017 353.48 217 100.05.71.00.5415 Total STAFF ELECTRIC, INC.:353.48 U.S. CELLULAR 0171319792 7 Invoice Monthly Charge-Library 01/13/2017 01/24/2017 25.00 1216 100.05.71.00.5602 Total U.S. CELLULAR:25.00 WAUKESHA COUNTY TREASURER 2017-0000003 1 Invoice ANNUAL CAFE FEES 01/31/2017 02/14/2017 19,914.00 217 100.05.71.00.5505 Total WAUKESHA COUNTY TREASURER:19,914.00 WE ENERGIES 5499-564-961 1 Invoice LIBRARY - GAS 01/13/2017 01/24/2017 1,768.29 1216 100.05.71.00.5910 5499-564-961 2 Invoice LIBRARY - ELECTRIC 01/13/2017 01/24/2017 3,640.76 1216 100.05.71.00.5910 Total WE ENERGIES:5,409.05 Grand Totals:48,133.21 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 4 Report dates: 1/1/2017-1/31/2017 Feb 02, 2017 09:49AM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report].Description = {<>} "1099 adjustment" Invoice Detail.Type = {>} "adjustments" Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999" S73 W16663 Janesville Road Muskego, WI 53150 (262) 971-2100 www.cityofmuskego.org/library Director’s Report February, 2017 1. Young Adult update (from Amanda Hyland, Young Adult Librarian): During the month of January, the library opened up its meeting rooms for students to use for studying for high school exams. Teen Advisory Board met January 12, and helped assemble lanyards for circulation to give out when children sign up for their first library card. 2. Adult Services update (from Elke Saylor, Head of Reference): There has been a run on AARP Tax Aide appointments this year: we are already fully booked through February and March with 25 people served every Tuesday. This has proved to be an incredibly successful program and we are grateful to the retired accountants who provide this amazing free service. Jolyn has kicked off a new program for adults that we call “Crafternoons.” Twice a month, she offers an opportunity for adults of all ages to get crafty on a Monday afternoon. At the first meeting, participants made jewelry using crackled marbles; at the second meeting they will make tea-light luminaries. We also have our second Memory Café coming up on 2/21. “Rhythm for Unity” will engage participants with hand drums and other instruments. 3. Children’s update (from Abby Bussen, Children’s Librarian): January saw the beginning of a new program series, Rad Science Lab, with chemistry and physics experiments for elementary students. We’ve also continued our weekly storytimes, as well as monthly extras like Sensory Playdate, Family Picturebook Brunch, Read Aloud Crowd, and Rock the Block LEGO Club, kicking off the year with plenty of fun activities for all age groups. We look forward to making this year as successful as the last! 4. Building update: Two years ago the Library converted the lights in the great room to LEDs, along with the canister lights around the perimeter and in the lobby. The exterior lights were converted to LED last year, leaving only the fluorescent tube lighting left to be converted to LED. George has started to convert these lights to LED as tubes need to be replaced. 5. Employee Anniversaries in February: 17 years Laurie Krueger, Aide 4 years Jane Matusinec, Children’s Assistant 4 years Amanda Hyland, Young Adult and Marketing Librarian JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC Through Jan Checkouts 2016 22,245 22,848 24,440 23,347 20,907 28,189 27,854 27,839 21,826 22,138 21,843 18,649 22,245 2017 23,280 23,280 % Change 4.7%4.7% eBook Checkouts 2016 1,654 1,528 1,647 1,522 1,563 1,446 1,547 1,500 1,455 1,491 1,365 1,497 1,654 2017 1,654 1,654 % Change 0.0%0.0% Self-Service Transaction Percentage of Total Circ (Self-check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts) 2016 57.0%57.1%57.7%55.7%59.5%55.1%57.4%57.3%56.5%60.6%62.5%62.4%58.2% 2017 56.4% Library Visits 2016 11,004 11,575 12,858 11,846 10,365 14,063 12,930 13,343 9,936 10,884 10,061 8,356 11,004 2017 10,901 10,901 % Change -0.9%-0.9% Reference Transactions 2016 1,323 1,415 1,434 1,244 1,069 1,279 1,166 1,239 1,129 1,148 924 893 1,323 2017 1,224 1,224 % Change -7.5%-7.5% Meeting Room Use 2016 82 83 98 83 81 76 47 64 66 82 91 82 82 2017 88 88 % Change 7.3%7.3% Monthly Statistics for Muskego Public Library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uskego Public Library Bridges Library System Pete Loeffel Gr 1 Regular 09/30/2019 S73 W16663 Janesville Rd.Muskego 53150 Waukesha (262)971-2100 (262)971-2115 ploeffel@cityofmuskego.org www.cityofmuskego.org/library 0 0 0 No No 62 38 62 14 40,000 No 120463443 96,422 7,730 150,022 8,928 761 38,559 10,370 1,386 944 Kits 862 0 52 138 3DJH3, III. LIBRARY SERVICES &LUFXODWLRQ7UDQVDFWLRQV ,QWHUOLEUDU\/RDQV D7RWDO&LUFXODWLRQE&KLOGUHQ¶V0DWHULDOVD,WHPV/RDQHG3URYLGHGWRE,WHPV5HFHLYHG5HFHLYHGIURP 1XPEHURI5HJLVWHUHG8VHUV 5HIHUHQFH7UDQVDFWLRQV /LEUDU\9LVLWV D5HVLGHQWE1RQUHVLGHQWF727$/D0HWKRGE$QQXDO&RXQWD0HWKRGE$QQXDO&RXQW 8VHVRI3XEOLF,QWHUQHW&RPSXWHUV 8VHVRI3XEOLF:LUHOHVV,QWHUQHWD/RFDO(OHFWURQLF &ROOHFWLRQ5HWULHYDOV E7RWDO(OHFWURQLF&ROOHFWLRQ 5HWULHYDOVD0HWKRGE$QQXDO&RXQWD0HWKRGE$QQXDO&RXQW 8VHVRI(OHFWURQLF0DWHULDOVE\8VHUVRI<RXU/LEUDU\ D (%RRNVE ($XGLRF (9LGHRG 7RWDO8VHVRI(OHFWURQLF0DWHULDOVH8VHVRI&KLOGUHQ¶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ctual Count 14,263 Actual Count 128,865 Survey Week(s)14,792 Not Counted -1 11,036 6,714 0 17,750 1,444 455 35 86 576 16,940 578 1,171 18,689 38 38 Aaron Robertson S67W12559 Larkspur Rd.Muskego 53150 american_statesman@yahoo.com Camille Darkow S67W18753 Pearl Dr.Muskego 53150 mcdarkow@yahoo.com Robert Hammel S77W17003 Casey Dr.Muskego 53150 bhammel@cityofmuskego.org Robyn Keil W189S9014 Creekside Ct.Muskego 53150 robyn_leary@hotmail.com Gail Konkel W175S7110 Lake Dr.Muskego 53150 gmkonkel@gmail.com Linda O'Bryan S87W18763 Woods Rd.Muskego 53150 linda.o'bryan@muskegonorway.org Tina Schaefer S81W17005 Woods Rd.Muskego 53150 edtinaschaefer@ameritech.net Kyle Stuart W163S7440 Bay Lane Dr.Muskego 53150 kyle@lakepointmuskego.org Terrance Tomaszewski S77W18802 Lions Park Dr.Muskego 53150 terryt@wi.rr.com 9 3,3DJH V. LIBRARY OPERATING REVENUE 5HSRUWRSHUDWLQJUHYHQXHRQO\'RQRWUHSRUWFDSLWDOUHFHLSWVKHUH /RFDO0XQLFLSDO$SSURSULDWLRQVIRU/LEUDU\6HUYLFHOnly Joint libraries report more than one municipality here 0XQLFLSDOLW\7\SH1DPH$PRXQW 6XEWRWDO &RXQW\ D +RPH&RXQW\$SSURSULDWLRQIRU/LEUDU\6HUYLFH6XEWRWDOD E 2WKHU&RXQW\3D\PHQWVIRU/LEUDU\6HUYLFHV &RXQW\1DPH$PRXQW&RXQW\1DPH$PRXQW 6XEWRWDOE 6WDWH)XQGV D 3XEOLF/LEUDU\6\VWHP6WDWH)XQGV 'HVFULSWLRQ$PRXQW'HVFULSWLRQ$PRXQW E )XQGV&DUULHG)RUZDUGIURP3UHYLRXV<HDUF 2WKHU6WDWH)XQGHG3URJUDP 6XEWRWDO )HGHUDO)XQGV1DPHRISURJUDP²IRU/67$JUDQWDZDUGVJUDQWQXPEHUDQGSURMHFWWLWOH 3URJUDPRU3URMHFW$PRXQW 6XEWRWDO &RQWUDFW,QFRPH)URPRWKHUJRYHUQPHQWDOXQLWVOLEUDULHVDJHQFLHVOLEUDU\V\VWHPVHWF 1DPH$PRXQW1DPH$PRXQW 6XEWRWDO )XQGV&DUULHG)RUZDUG'R QRWLQFOXGHVWDWHDLG5HSRUW VWDWHIXQGVLQEDERYH $OO2WKHU 2SHUDWLQJ ,QFRPH 7RWDO2SHUDWLQJ ,QFRPH $GGWKURXJK :KDWLVWKHDQQXDODSSURSUL DWLRQSURYLGHGE\\RXUJRYHUQLQJ ERG\ERGLHVIRU\RXUSXEOLFOLEUDU\" :DV\RXUOLEUDU\¶VPXQLFLSDOLW\ H[HPSWIURPWKHFRXQW\OLEUDU\WD[ IRU":LV6WDWV PP²²IRUIRU /67$JUDQWDQWDZDZDR A F T TTTTT 6 &RXQW\1DPHPH FTFT AF T AAAAFAAAAF RARARARARARARA$PRXQWPRXQRRARRRARARA DRRA DRDRDRDR RPRP 3UHYLRXV<HDU3UHYLRXV<HDU DRDRDRDRDRDRDRDRDRD 33DD City Muskego $1,082,909 $1,082,909 $46,066 Jefferson $194 Dodge $60 Washington $19 Racine $53,664 Walworth $13,833 $67,770 Youth Services Grant $1,497 CE Grant $313 $1,810 $0 $37,757 $1,236,312 $1,058,319 Yes 3DJH3, VI. LIBRARY OPERATING EXPENDITURES 5HSRUWRSHUDWLQJH[SHQGLWXUHVIURPDOOVRXUFHV'RQRWUHSRUWFDSLWDOH[SHQGLWXUHVKHUH 6DODULHVDQG:DJHV ,QFOXGHPDLQWHQDQFHVHFXULW\SODQWRSHUDWLRQV (PSOR\HH%HQHILWV,QFOXGHPDLQWHQDQFHVHFXULW\SODQWRSHUDWLRQV /LEUDU\&ROOHFWLRQ([SHQGLWXUHV D 3ULQW0DWHULDOVE (OHFWURQLF0DWHULDOVF $XGLRYLVXDO0DWHULDOVG $OO2WKHU/LEUDU\0DWHULDOVH 6XEWRWDO &RQWUDFWVIRU6HUYLFHV,QFOXGHFRQWUDFWVZLWKRWKHUOLEUDULHVPXQLFLSDOLWLHVDQGOLEUDU\V\VWHPVKHUH,QFOXGHVHUYLFHSURYLGHU 3URYLGHU$PRXQW3URYLGHU$PRXQW 6XEWRWDO 2WKHU2SHUDWLQJ([SHQGLWXUHV 7RWDO2SHUDWLQJ([SHQGLWXUHV$GGWKURXJK 2IWKHH[SHQGLWXUHVUHSRUWHGLQLWHPZKDWZHUHRSHUDWLQJH[SHQGLWXUHVIURPIHGHUDOSURJUDPVRXUFHV" VII. 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TRUST FUNDS $OOIXQGVXQGHUWKHOLEUDU\ERDUG¶VFRQWUROPXVWEHUHSRUWHG5HSRUWLQWKLV VHFWLRQDQ\IXQGVLQWKHOLEUDU\ERDUG¶VFRQWUROH[FHSW7UXVW)XQGVWKDW KDYHQRWEHHQUHSRUWHGLQDSUHYLRXVVHFWLRQ:LV6WDWVD 7RWDO$PRXQWRI2WKHU )XQGVDW(QGRI<HDU 7RWDO$PRXQWRI7UXVW)XQGV+HOGE\WKH /LEUDU\%RDUGDW(QGRI<HDU DR A F T TFTFT AAFAFAAAFFFFAF RA ZKDWZHUHRSHUDWLQJH[SHQGLWXUHVIZHUHRSHUDWLQJH[SHQGLWXUHVIRA LIBRARY CAPITAL REVENUE, EXLIBRARY CAPITAL REVEN DRDRGLWXUHVE\GLWXUHV 6RXUFHRII ,,QFRPHQFR LWXUHVUHSRUWHGDERYH3URYLGHDEULWXUHVUHSRUWHGDERYH3URYLGHDEUDR %ULHI'HVFULSWLRVFULDD $563,962 $169,804 $116,741 $10,113 $47,660 $0 $174,514 CAFÉ annual fee $20,317 Databases $5,012 Flipster $764 $26,093 $206,563 $1,140,936 $0 Enhancing Children's Early Literacy Kits $15,595 $15,595 Outdoor lighting $5,854 $5,854 $508,021 $0 $21,449 $21,449 $120,762 $23,337 3,3DJH X. 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TECHNOLRARAW\SHRI,QWHUQHWFRQQHFWLRQGRRI,QWHUQHWFRQQHFWLRQGR KDYH"0DUNDOOWKDWDSSO\0DUNDOOWKDWD D DD6WDWH7($&+OLQH6WDWH7($&+OLQ D E2W2WKHUEURDGEDQGFRQQHFWKHUEURDGEDQGFR /RFDOFDEOHWHOFRFRPOFDEOHWHOFRFRP QHWZRUNHWFNHWF RRRARARA DRA DD XIII. LITERACITERDDDDDDDVVDDDDDDD1XP1XP /LW/LWDDD 59,486 20,422 11,348 31,770 10 568 578 8,095 18,967 27,062 76 0 Actual No Yes Dodge 108 Washington 69 Racine 18,637 Walworth 153 Jefferson 568 YesYes 1 113 903 147 192 1,242 0 000 00 0 0 0 10 0 10 0 450 0 450 Abby Bussen abussen@cityofmuskego.org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¾ 1DPHRI3UHVLGHQW3ULQWRUW\SH'DWH6LJQHG /LEUDU\'LUHFWRU+HDG/LEUDULDQ6LJQDWXUH ¾ 1DPHRI'LUHFWRU+HDG/LEUDULDQ3ULQWRUW\SH'DWH6LJQHGDDDJJQDWXUHQDWXUDR A F T VVXFKRWKVVXFK EUDU\V\VWHP>VFEUDU\V\VWHP>V GWRSDUWLFLSDWHLQWKHV\VWHPDQGLWGWRSDUWLFLSDWHLQWKHV\V VLGHVLGHQWRIWKHV\VWHPDUHDWKHVDPHQWRIWKHV\VWHPDUHDWKH EOLVKHGWKHPHPEHUOLEUDU\7KLVVKDEOLVKHGWKHPHPEHUOLEUDU\7KLVVK \JURXSSURJUDPVKHOGIRUFKLOGUHQRU\JURXSSURJUDPVKHOGIRUFKLOGUHQRU RYLGLQJUHPRWHDFFHVVWRDOLEUDU\ VLGLQJUHPRWHDFFHV XEOLFOLEUDULDQFHUWLILFDWLRQIURPWKH'XEOLFOLEUDULDQFHUWLILFDWLR OHDVWKRXUVHDFKZHHNH[FHSWWKKRXUVHDFKZHHNH[FHSWWK WKHQXPEHURIKRXUVHDFKZHHNWKDWURIKRXUVHDFKZHHNWKD LEUDU\PDWHULDOV>VF@LEUDU\PDWHULDOV>V RR XV. CERTIFICATXV. CERTIFICARRRRRRARA QRZOHGJHWKHLQIRUPDWLRQSURYLGHGWKHLQIRUPDWLRQSURYLGHG YHGWKLVUHSRUWYHGWKLVUHRRRA HHV6LJQDWXUHHHV6LJQDWXUH 1 DRRRRDD Page 8 PI-2401 STATEMENT CONCERNING PUBLIC LIBRARY SYSTEM EFFECTIVENESS As required by Wis. Stat. s. 43.58(6)(c), the following statement with the appropriate wording indicated (that the library system either did or did not provide effective leadership and adequately meet the needs of the library) must be approved by the library board. The decision about whether the library system did or did not provide effective leadership and adequately meet the needs of the library should be made in the context of the public library system's statutory responsibilities and the funding which it has available to meet those responsibilities.* County The ____________________________________________________________________________ Board of Trustees hereby states that in 2016, the Name of Public Library ____________________________________________________________________________ Name of Public Library System / Service Indicate with an X one of the following two statements. Did provide effective leadership and adequately meet the needs of the library. Did not provide effective leadership and adequately meet the needs of the library. Explanation of library board’s response. Attach additional sheets if necessary. * The statement may be sent directly to Wisconsin Department of Public Instruction, ATTN: Jamie McCanless, Division for Libraries and Technology, P.O. Box 7841, Madison, WI 53707-7841. This page need not be forwarded to your library system. CERTIFICATION The preceding statement was approved by the Public Library Board of Trustees. Division staff will compile the statements received for each library system and, as required by Wis. Stat. s. 43.05(14), conduct a review of a public library system if at least 30 percent of the libraries in participating municipalities that include at least 30 percent of the population of all participating municipal- ities report that the public library system did not adequately meet the needs of the library. This statement may be provided to your public library system. President, Library Board of Trustees Signature  Name of President Print or type Date Signed DR A F T DR A F T Waukesha Muskego Public Library Bridges Library System PI-2401 Page 9 COMMENTS DR A F T SECTION_VII Federal Capital Projects Project 16-141 Muskego Public Library acted as the fiscal agent for the project, which included multiple libraries.--2017-02-17 Other Library Funds Beginning Balance of Other Funds Under Library Board Control Audit adjustment--2017-02-10 SECTION_XII a. State TEACH line Public network for public access PCs.--2017-01-27 b. Other Broadband connection City network for staff PCs.--2017-01-27 The Library Board and the Open Meetings Law TE14-1 14 The Library Board and the Open Meetings Law Wisconsin’s open meetings law supports the principle that the public is entitled to the fullest and most complete information regarding the affairs of government as is compatible with the conduct of government business. To this end, all meetings of all state and local government bodies (including library boards) must be held in places reasonably accessible to members of the public and must be open to the public, except as expressly provided by law. Wisconsin’s open meetings law provides specific requirements for meeting notice, accessibility of meetings, the conduct of meetings, and legally holding closed sessions. Violations carry significant penalties, so careful adherence to these requirements is essential. Meeting Notice Public notice of all library board and library board committee meetings is required at least 24 hours in advance of any meeting, except in cases of emergency, when at least two hours notice is required. Notice must be provided to the official local newspaper (if you have one) and to any news organization that has requested notice. If your municipality has no official newspaper, notice must be provided to a news organization likely to give notice in the area. The meeting notice must also be posted in at least one public place, and preferably several. Good locations might be the library, the city/village/town hall, and the post office. The meeting notice must contain the time, date, place, and all subjects to be discussed and/or acted upon at the meeting. The notice should also indicate a phone number (including a TDD number if you have one) that individuals with disabilities can call if they need accommodations to attend the meeting. (See Trustee Essential #4: Effective Board Meetings and Trustee Participation for a sample board meeting notice and agenda.) Location and Conduct of Meetings Meetings must be held in a place reasonably accessible to the public. It is strongly recommended that you provide barrier-free access to the meeting room. The board must make a reasonable effort to accommodate any person desiring to record, film, or photograph the meeting as long as this will not interfere with the conduct of the meeting or the rights of the participants. The board may disallow recording of a closed session. Some boards list an “other business” item on the meeting agenda to handle unforeseen issues that may arise after the agenda has been prepared. This is not advisable and can lead to open meetings law violations. Emergency items can be added to an amended meeting notice that is posted and provided to the media at least two hours in advance of the meeting; however, it is better to postpone consideration of late-arising issues until the next meeting, if possible. In This Trustee Essential  The basics of compli- ance with Wisconsin’s open meetings law  When and how the board can legally con- duct a closed session TE14-2 Trustee Essentials: A Handbook for Wisconsin Public Library Trustees Discussion and consideration of issues at a meeting must be limited to subjects listed in the public notice. However, if the meeting agenda listed a “public comment” period, the board may briefly discuss issues raised by the public during that period. All board discussions and actions must be conducted during properly noticed meetings open to the public, except that closed sessions are allowed for specific purposes, as long as the legally required procedures have been followed to conduct a closed session. Email, “Walking Quorums” and Other Potential Open Meetings Violations Email can be a time-saving communication tool and a wonderful convenience. However, the use of email to communicate among members of a library board may raise open meetings law concerns. Under the Wisconsin open meetings law, a “meeting” of a governmental body occurs whenever: (1) there is a purpose to engage in governmental business, and (2) the number of members of the body involved in the “meeting” is sufficient to determine the body’s course of action. Based on this definition, Wisconsin courts have ruled that the open meetings law applies when a series of gatherings of groups of members of the governmental body (or “walking quorum”), each less than quorum size, agree to act together in sufficient number to reach a quorum. Using email, it is quite possible that a quorum of a governmental body may receive a message – and therefore may receive information on a subject within the body’s jurisdiction – in an almost real-time basis, the way they would receive it in a meeting of the body. Such communications among members of a library board must take place in a legally noticed and a legally constituted meeting of the library board. Because of the dangers posed by email, the Wisconsin Attorney General strongly discourages the members of any governmental body from using email to communicate about issues within the body’s realm of authority. The use of email by a library director to send information to library board members (su ch as a meeting agenda and other meeting materials) would not implicate the open meetings law. An email concerning library business sent to or by a library board member (or library staff member) is subject to the requirements of the Wisconsin public records law. For more on the requirements of the Wisconsin public records law see Trustee Essential #15: The Library Board and the Public Records Law. Meeting Minutes Wisconsin law requires that meeting minutes be kept and be made available to the public as required by the Public Records Law (see Trustee Essential #15: The Library Board and the Public Records Law for more information). At a minimum, meeting minutes must indicate the board members present, all motions that were made (except those that were withdrawn) and the result of any votes taken. Except for votes on the election of board officers, any board member can request that a The Library Board and the Open Meetings Law TE14-3 roll call vote be taken on any vote, with the vote of each member recorded in the minutes. Legal Reasons for Conducting a Closed Session The specific statutory exemptions that may allow for a closed session are in Wisconsin Statutes Section 19.85. The most common reason for a closed session is to consider personnel-related issues. For most personnel-related issues, the relevant exemption is provided in Wisconsin Statutes Section 19.85(1)(c), which allows closed sessions when the employment, promotion, compensation, or performance evaluation data of any public employee under the jurisdiction of the particular government body is being considered. Boards should be aware that if they will be considering the dismissal, demotion, or discipline of an employee, a closed session is possible under Section 19.85(1)(b), but the board must give the employee notice of any evidentiary hearing to be held prior to final action and to any meeting at which final action might be taken. The notice to the employee must include a statement that the employee can demand that the evidentiary hearing or meeting be held in open session. In addition to the two personnel-related exemptions discussed above, closed sessions can be held for certain other reasons, including the following:  Deliberating or negotiating the purchase of public properties, the investment of public funds, or the conduct of other specified public business, whenever competitive or bargaining reasons require a closed session.  Preliminary consideration of specific personnel problems or the investigation of charges that would negatively affect the reputation of the person involved.  Conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved.  Consideration of requests for confidential written advice from an ethics board. A closed session is not allowed for purposes of considering general personnel policies or general staff compensation decisions, such as the general library staff salary scale. Employee compensation discussions may be closed only when they concern a particular employee. A closed session is allowed to formulate collective bargaining strategy, but board deliberations leading to approval of a tentative collective bargaining agreement, as well as the final ratification vote, must be held in open session. TE14-4 Trustee Essentials: A Handbook for Wisconsin Public Library Trustees Procedures for Holding a Closed Session The following steps are all required for a library board (or any other government body) to conduct a closed session legally: 1. The meeting notice must indicate any contemplated closed session, the subject matter of the closed session discussion, and the specific statutory provision allowing a closed session. If a closed session was not planned, a board may still go into closed session on any subject contained in the meeting notice, whether the notice provides for a closed session or not, if the board follows the procedures below. 2. The board must first convene in open session. 3. The chief presiding officer must announce to all present at the meeting the intention of going into closed session and the purpose of the closed session. 4. The chief presiding officer must state the specific section of the law, by statute number (e.g., Section 19.85(1)(c) for a director evaluation session), which allows for the closed meeting. This announcement should be recorded in the minutes. It is good practice for library staff to prepare in advance the exact wording of the announcement to be used. 5. Going into closed session requires a motion, second, and roll call vote to reconvene in closed session. The vote of each board member on this motion must be recorded in the minutes and preserved. A majority vote is required to reconvene in closed session. 6. Attendance at the closed session is limited to the board, necessary staff, and any other persons whose presence is needed for the business at hand. 7. Closed session discussions must be limited to the subject announced in the meeting notice and the chief presiding officer’s announcement. 8. Certain votes may possibly be legally taken in closed session. But it is a better practice and safer legally to take votes after reconvening into open session. At any rate, all board actions, whether taken in open or closed session, must be recorded in the minutes and be open to public inspection. Secret ballots are allowed only for the election of board officers. 9. The board may legally reconvene in open session as long as that intent was noted in the public notice of the meeting. If there was no advance public notice given that the board intended to reconvene in open session, the board is required to wait at least 12 hours after the completion of the closed session before reconvening in open session. Avoiding Legal Penalties Any library board member who knowingly attends a meeting in violation of the open meetings law will be required to forfeit, without reimbursement from the library or municipality, not less than $25 and as much as $300 per violation. In The Library Board and the Open Meetings Law TE14-5 addition, a court may void board actions taken in an illegal closed session. You are not legally liable if you voted against those actions the board took which caused the violation. Therefore, it is recommended that if you believe the purpose stated for the motion to close a meeting is not legally sufficient you should vote against the motion. In addition, you should confirm that proper notice has been given for each board meeting. Discussion Questions 1. What purposes does Wisconsin’s open meetings law serve? 2. Is it legal to have a meeting agenda item for “other business” or “miscellaneous business”? Why or why not? 3. How might the required recorded roll call vote to hold a closed session protect you from personal liability for an open meetings law violation? Sources of Additional Information  Your library system staff (See Trustee Tool B: Library System Map and Contact Information.)  Public records / open meetings information from the Wisconsin Department of Justice  The League of Wisconsin Municipalities’ Open Meeting Law FAQ  The League of Wisconsin Municipalities’ Legal Comment on Closed Sessions in The Municipality  Your municipal attorney, your district attorney, or the Wisconsin Attorney General. This Trustee Essential provides only a general outline of the law and should not be construed as legal advice in individual or specific cases where additional facts might support a different or more qualified conclusion. Trustee Essentials: A Handbook for Wisconsin Public Library Trustees was prepared by the DLT with the assistance of the Trustee Handbook Revision Task Force. © 2002, 2012, 2015, 2016 Wisconsin Department of Public Instruction. Duplication and distri- bution for not-for-profit purposes are permitted with this copyright no- tice. This publication is also available online at http://dpi.wi.gov/pld/boa rds-directors/trustee- essentials-handbook