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Library Board Strategic Packet - 11/2/2016 CITY OF MUSKEGO LIBRARY BOARD STRATEGIC PLANNING COMMITTEE AGENDA November 2, 2016 5:00 PM Library Conference Room, S73 W16663 Janesville Road CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT APPROVAL OF MINUTES from September 7, 2016 CHAIRPERSON’S REPORT NEW BUSINESS 2017 Action plan COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT NOTICE PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100. Unapproved CITY OF MUSKEGO LIBRARY BOARD STRATEGIC PLANNING COMMITTEE MINUTES September 7, 2016 10:00 AM Library Conference Room, S73 W16663 JANESVILLE RD CALL TO ORDER Chairperson Konkel called the meeting to order at 10:01 AM. PLEDGE OF ALLEGIANCE ROLL CALL Present were Trustees Keil, Tomaszewski, Konkel, and Library Director Loeffel. Also present were Library employees Elke Saylor and Linda Brown. STATEMENT OF PUBLIC NOTICE Director Loeffel stated that the meeting was noticed in accordance with the open meeting law. PUBLIC COMMENT APPROVAL OF MINUTES from July 13, 2016 Trustee Tomaszewski made a motion to APPROVE THE MINUTES from July 13, 2016, Trustee Keil seconded. Motion Passed 3 in favor. CHAIRPERSON’S REPORT UNFINISHED BUSINESS Continuation of 2017 action plan discussion Trustee Tomaszewski made a Motion to Continue the 2017 action plan discussion. Trustee Keil seconded. Motion Passed 3 in favor. NEW BUSINESS Planned giving discussion COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Trustee Tomaszewski made a motion to ADJOURN at 11:03AM, Trustee Keil seconded. Motion Passed 3 in favor. The next meeting will be on Wednesday, November 2, 2016. Facility - Action Items GOALS AND ACTION ITEMS  Update the Library facility to increase patron comfort and functionality, encouraging increased usage of all Library areas, both inside and outside the perimeter of our building.  Replace eight stuffed chairs in the Magazine Area  Replace carpeting in the Children’s Area  Make physical and technological improvements to enhance growth potential for new and existing services and programs, increasing usage and attendance, as well as improving the patron experience.  Install ceiling-mounted LED projector, appropriately sized pull-down screen and sound system in Meeting Room 4  Install wall-mounted smart television with speaker in Meeting Room 3  Install wall-mounted smart television in Meeting Rooms 1 and 2  Work with City IT staff to evaluate the Library’s wireless signal throughout the public areas of the building and make recommended improvements  Work with the Friends of the Library to find the best solution for providing coffee to patrons GOALS AND ACTION ITEMS  Place a strong focus on programs and resources for children, especially related to early literacy, while concurrently expanding interactive learning opportunities through technology.  In 2016, the Library began offering all storytime programming on a year-round basis. We will continue to offer Brilliant Babies, Terrific Toddlers, Preschool Power and Music Makers 52 weeks a year  During the 2016 calendar year, the Library began providing programming for school age children with a focus on STEAM concepts. We will continue this programming in 2017 by offering ??? number of programs  Work with the Friends of the Library to explore funding options for equipping the storytime room with a Smartboard  Develop early literacy kits for checkout  In 2016, the Library started providing tablets loaded with children’s activities for checkout. We will monitor their continued usage Services - Action Items  Update the Children’s and Young Adult areas to create more inviting and distinct spaces for youth and families, while increasing interactive programming and learning opportunities.  Work with an architectural firm to reimagine a vibrant Children’s Area  Equip the Children’s Area with child-friendly, age-appropriate furniture  Equip the Children’s Area with child-appropriate workspaces  Create an Early Literacy Center (space, furniture, interactive equipment)  Install a noise barrier between the Adult and Children’s Areas  Update staff work areas and service desks to improve ergonomics and efficiency while facilitating streamlined patron and staff interactions.  Purchase ergonomic chairs to replace current staff task chairs  Provide engaging services and programming to attract young adults. Enhance Library potential as a study and collaborative learning center for teens.  Develop a marketing initiative to grow and expand the role of the Teen Advisory Board  With improved presentation equipment in meeting room 4, the Library will offer regular gaming activities for teens  Offer 4 (?) STEAM / maker programs for teens  Develop innovative and appealing programming plus enhance existing services for a wide range of adults.  Implement regular movie matinees for adults  In 2016, the Library began offering Memory Cafes and will explore other options to provide programming geared towards seniors  Explore creating a lecture series  Develop all staff by providing access to high-quality professional development and continuing education opportunities.  Continue to provide staff training sessions  Provide access to membership in professional organizations  Provide access to online and off-site training  Engage well-trained staff to grow and maintain a balanced and relevant collection in a variety of formats, print and otherwise. An ever-evolving collection serves to educate, enrich, and entertain patrons of all ages. We consistently explore innovative materials to meet the need of the public.  Continue to provide updated and remove outdated formats  Focus on analyzing the children’s collection in anticipation of redesigning the Children’s Area S73W16663 Janesville Road, Muskego WI 53150 www.cityofmuskego.org GOALS AND ACTION ITEMS  Increase awareness and communication regarding Library resources, services, programs, and opportunities.  Review and update marketing plan  In 2016, the Library Installed one digital display screen to promote Library programs and services  Collaborate and build partnerships with schools, non-profits, businesses, organizations, and community groups to expand service capacities and increase engagement with the Library.  The Children’s Librarian will visit each elementary school classroom twice over the course of the year  Work with the elementary schools to promote the All-Abilities Storytime  Reach our to daycare centers and parochial schools in Muskego about Library services  Increase library advocacy and secure funding resources to maintain desired service levels.  Create an Annual Report Document  Attend Library Legislative Day in Madison  Apply for at least one grant each for Adult, Young Adult and Children’s services to support additional services and programs  Work with the Friends on creating an appropriate planned giving opportunity Communication and Outreach - Action Items