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Landfill Standing Commitee Packet - 11/7/2016 CITY OF MUSKEGO LANDFILL STANDING COMMITTEE AGENDA November 7, 2016 5:00 PM Conference Room, Gas Building, Advanced Disposal Emerald Park Landfill, LLC, W124 S10629 124th Street Muskego, WI 53150 CALL TO ORDER ROLL CALL STATEMENT OF PUBLIC NOTICE APPROVAL OF MINUTES OPEN FORUM (Limit to 5 Minutes/Person) Opportunity for citizens to address the committee on issues relevant to the current landfill operation. COMPLIANCE OFFICER REPORT STATUS OF PROJECTS 1 Clay Extraction 2 Household Hazardous Waste 3 MMSD Project 4 Electronic Recycling 5 Residential Drop-Off Site 6 Well Testing for Well Water Protection Area 7 Plan Modification Issues 8 Property Protection/Sociological NEW BUSINESS 1 Confirm A New Recording Secretary 2 Review Hours Related to Night Shooting at the Firing Range CONTINUING BUSINESS OTHER BUSINESS 1 Review Payments Made from Committee Funds Landfill Standing Committee Agenda 2 November 7, 2016 COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW CITIZEN COMMENTARY (Limited to 15 Minutes) Time for citizens to respond to agenda items discussed at this meeting. ADJOURNMENT NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE-STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE-STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, MUSKEGO CITY HALL, (262) 679-4136. CITY OF MUSKEGO LANDFILL STANDING COMMITTEE MINUTES June 6, 2016 4:00 PM Conference Room, Gas Building, Advanced Disposal Emerald Park Landfill, LLC, W124 S10629 124th Street Muskego, WI 53150 CALL TO ORDER The meeting was called to order at 4:00PM ROLL CALL Present: Mr. Harvey Schweitzer, Mr. Mike Hackney, Ald. Eileen Madden, Mr. Patrick Murray, Mr. Mark Slocomb, Mr. Don Mateicka, Mr. Roland Keifer, Mr. Greg Burmeister and Mr. David Simpson Not Present: Ms. Rebecca Mattano, Mr. Michael Cowling STATEMENT OF PUBLIC NOTICE It was noted that the meeting was posted in accordance with the open meeting law. APPROVAL OF MINUTES Mr. Patrick Murray made a motion to approve the MINUTES held April 11, 2016. Ald. Eileen Madden seconded. Motion Passed 8 in favor 0 opposed. OPEN FORUM (Limit to 5 Minutes/Person) Opportunity for citizens to address the committee on issues relevant to the current landfill operation. COMPLIANCE OFFICER REPORT STATUS OF PROJECTS 1 Clay Extraction Mr. Patrick Murray made a motion to allow customer drop off hours to be 6:30am to 4:30pm starting June 13, 2016 for a time period no longer than eight weeks. Mr. Roland Keifer seconded. Motion Passed 8 in favor 0 opposed. Mr. Patrick Murray made a motion to allow landfill construction activities to take place Landfill Standing Committee Agenda 2 June 6, 2016 Monday through Friday from 6:30am to 6:00pm and Saturdays from 7:00am to 3:00pm. Ald. Eileen Madden seconded. Motion Passed 8 in favor 0 opposed. Mr. Mike Hackney requested extended hours for customer service drop off of refuse from the current 7:00am to 4:00pm to instead be 7:00am to 5:00pm. The Committee discussed the noise concerns and decided that allowing an earlier start would be more desirable. Mr. Mike Hackney requested extended hours for landfill construction activities from June 13, 2016 through October 31, 2016. 2 Household Hazardous Waste Committee is pleased with the document format. 3 MMSD Project City Engineer will contact the MMSD and ask for a report on the landfill gas status. 4 Electronic Recycling Going smoothly. 5 Residential Drop-Off Site The police were called because of a resident who wanted to bring multiple loads into the residential drop off area. Discussion was had about whether a change should be made to the amount allowed in per person. It was decided to leave it as is for refuse, but Mr. Mike Hackney agreed to allow additional yard waste. 6 Well Testing for Well Water Protection Area 7 Plan Modification Issues 8 Property Protection/Sociological NEW BUSINESS 1 Gun Range tour at 4:00PM and a Landfill tour at 4:30PM 2 Discussion, update and possible action relative to gun range or landfill tour CONTINUING BUSINESS OTHER BUSINESS 1 Review payments made from committee funds 2 Confirm next meeting date of August 1, 2016 The next meeting was confirmed for August 1, 2016 at 5:00pm. Landfill Standing Committee Agenda 3 June 6, 2016 COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW CITIZEN COMMENTARY (Limited to 15 Minutes) Time for citizens to respond to agenda items discussed at this meeting. ADJOURNMENT Mr. Patrick Murray made a motion to ADJOURN at 6:48pm. Mr. Harvey Schweitzer seconded. Motion Passed 8 in favor 0 opposed. NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE-STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE-STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, MUSKEGO CITY HALL, (262) 679-4136. CITY OF MUSKEGO BALANCE SHEET DECEMBER 31, 2016 EPI STANDING COMMITTEE FUND ASSETS 207.00.00.00.1001 EQUITY IN POOLED CASH 88,394.51 TOTAL ASSETS 88,394.51 LIABILITIES AND EQUITY FUND EQUITY 207.00.00.00.3510 FUND BAL UNRESERV DESIGNATED 8,581.27 207.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT 71,828.42 REVENUE OVER EXPENDITURES - YTD 7,984.82 TOTAL FUND EQUITY 88,394.51 TOTAL LIABILITIES AND EQUITY 88,394.51 CITY OF MUSKEGO Detail Ledger - Landfill Committee Detail Ledger Page: 1 Period: 00/16 - 14/16 Oct 31, 2016 10:01AM Report Criteria: Actual Amounts Accounts With Balances Or Activity Summarize Payroll Detail Print Period Totals Print Grand Totals Include FUNDs: 207,213 Page and Total by FUND Include BALANCE SHEETs: None All Segments Tested for Total Breaks Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance INTEREST ON INVESTMENTS 12/31/2015 (14/15) Balance 207.01.00.00.4531 .00 01/31/2016 JE 1096 JAN INT - FUTURE PARKLAND 5.93- 01/31/2016 (01/16) Period Totals and Balance .00 * 5.93- * 5.93- 02/29/2016 JE 2070 FEB INT - FUTURE PARKLAND 6.56- 02/29/2016 (02/16) Period Totals and Balance .00 * 6.56- * 12.49- 03/31/2016 JE 3068 MAR INT - FUTURE PARKLAND 7.37- 03/31/2016 (03/16) Period Totals and Balance .00 * 7.37- * 19.86- 04/30/2016 JE 4128 APR INT - FUTURE PARKLAND 7.31- 04/30/2016 (04/16) Period Totals and Balance .00 * 7.31- * 27.17- 05/31/2016 JE 5079 MAY INT - FUTURE PARKLAND 7.55- 05/31/2016 (05/16) Period Totals and Balance .00 * 7.55- * 34.72- 06/30/2016 JE 6067 JUNE INT - FUTURE PARKLAND 7.31- 06/30/2016 (06/16) Period Totals and Balance .00 * 7.31- * 42.03- 07/31/2016 JE 7074 JULY INT - FUTURE PARKLAND 7.56- 07/31/2016 (07/16) Period Totals and Balance .00 * 7.56- * 49.59- 08/31/2016 JE 8087 AUG INT - FUTURE PARKLAND 7.74- 08/31/2016 (08/16) Period Totals and Balance .00 * 7.74- * 57.33- 09/30/2016 JE 9072 SEPT INT - FUTURE PARKLAND 7.49- 09/30/2016 (09/16) Period Totals and Balance .00 * 7.49- * 64.82- 12/31/2016 (14/16) Period Totals and Balance .00 * .00 * 64.82- YTD Encumbrance .00 YTD Actual -64.82 Total -64.82 YTD Budget -30.00 Unearned (34.82) LANDFILL HOST FEES 12/31/2015 (14/15) Balance 207.01.00.00.4560 .00 03/23/2016 CR 1361535 2016 STANDING COMMITTEE - ADVANCED 10,000.00- 03/31/2016 (03/16) Period Totals and Balance .00 *10,000.00- * 10,000.00- 12/31/2016 (14/16) Period Totals and Balance .00 * .00 * 10,000.00- YTD Encumbrance .00 YTD Actual -10,000.00 Total -10,000.00 YTD Budget -10,000.00 Unearned .00 LANDFILL NEGOTIATING COMM. 12/31/2015 (14/15) Balance 207.01.00.00.6055 .00 02/04/2016 AP 150 MATEICKA, SR. DON 50.00 02/04/2016 AP 155 MURRAY, PATRICK 50.00 02/04/2016 AP 197 SLOCOMB, MARK 50.00 02/04/2016 AP 208 COWLING, MICHAEL 50.00 02/04/2016 AP 254 BURMEISTER,GREG 50.00 02/04/2016 AP 285 SCHWEITZER, HARVEY 50.00 02/04/2016 AP 331 MATTANO, REBECCA 50.00 02/29/2016 (02/16) Period Totals and Balance 350.00 * .00 * 350.00 04/19/2016 AP 447 MATEICKA, SR. DON 50.00 04/19/2016 AP 457 MURRAY, PATRICK 50.00 04/19/2016 AP 458 KIEFFER, ROLAND 50.00 04/19/2016 AP 475 SLOCOMB, MARK 50.00 04/19/2016 AP 496 COWLING, MICHAEL 50.00 04/19/2016 AP 523 SCHWEITZER, HARVEY 50.00 04/19/2016 AP 550 MATTANO, REBECCA 50.00 04/30/2016 (04/16) Period Totals and Balance 350.00 * .00 * 700.00 CITY OF MUSKEGO Detail Ledger - Landfill Committee Detail Ledger Page: 2 Period: 00/16 - 14/16 Oct 31, 2016 10:01AM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance 06/09/2016 AP 143 MATEICKA, SR. DON 105.00 06/09/2016 AP 156 MURRAY, PATRICK 105.00 06/09/2016 AP 157 KIEFFER, ROLAND 105.00 06/09/2016 AP 188 SLOCOMB, MARK 105.00 06/09/2016 AP 256 BURMEISTER,GREG 105.00 06/09/2016 AP 275 SCHWEITZER, HARVEY 105.00 06/30/2016 (06/16) Period Totals and Balance 630.00 * .00 * 1,330.00 12/31/2016 (14/16) Period Totals and Balance .00 * .00 * 1,330.00 YTD Encumbrance .00 YTD Actual 1,330.00 Total 1,330.00 YTD Budget 5,000.00 Unexpended 3,670.00 ADMINISTRATIVE CHARGES 12/31/2015 (14/15) Balance 207.01.00.00.6057 .00 06/30/2016 JE 6134 ALLOCATE AUDIT/ADMIN FEES 750.00 06/30/2016 (06/16) Period Totals and Balance 750.00 * .00 * 750.00 12/31/2016 (14/16) Period Totals and Balance .00 * .00 * 750.00 YTD Encumbrance .00 YTD Actual 750.00 Total 750.00 YTD Budget 1,500.00 Unexpended 750.00 Number of Transactions: 31 Number of Accounts: 4 Debit Credit Proof Total EPI STANDING COMMITTEE FUND: 2,080.00 10,064.82- 7,984.82- Number of Transactions: 31 Number of Accounts: 4 Debit Credit Proof Grand Totals:2,080.00 10,064.82- 7,984.82- Report Criteria: Actual Amounts Accounts With Balances Or Activity Summarize Payroll Detail Print Period Totals Print Grand Totals Include FUNDs: 207,213 Page and Total by FUND Include BALANCE SHEETs: None All Segments Tested for Total Breaks