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LIBRARY BOARD Packet - 11/15/2016
CITY OF MUSKEGO LIBRARY BOARD AGENDA November 15, 2016 5:00 PM Library Conference Room, S73 W16663 Janesville Road CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT APPROVAL OF MINUTES from October 18, 2016 PLACE ON FILE THE LIBRARY FINANCIAL REPORTS from October 2016 PRESIDENT’S REPORT Information 1. Library Director evaluation process update DIRECTOR’S REPORT Information UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: 1. 2017 Action plan 2. 2017 Annual Addendum to the Bridges Library System Agreements 3. Trustee Essentials 12 review: Library Standards COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT NOTICE PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100. Unapproved CITY OF MUSKEGO LIBRARY BOARD MINUTES October 18, 2016 5:00 PM Library Conference Room, S73 W16663 JANESVILLE RD CALL TO ORDER Vice President Konkel called the meeting to order at 5:01 PM. PLEDGE OF ALLEGIANCE ROLL CALL Present were Trustees Konkel, Schaefer, Darkow, Stuart, Tomaszewski, Keil, and Library Director Loeffel. Trustees Robertson, O'Bryan and Alderman Hammel were excused. STATEMENT OF PUBLIC NOTICE Director Loeffel stated that the meeting was noticed in accordance with the open meeting law. PUBLIC COMMENT No public comments. Trustee Keil arrived at this time. APPROVAL OF MINUTES from September 20, 2016 Trustee Darkow made a motion to APPROVE THE MINUTES from September 20, 2016, Trustee Schaefer seconded. Motion Passed 6 in favor. PLACE ON FILE THE LIBRARY FINANCIAL REPORTS from September 2016 Trustee Tomaszewski made a motion to PLACE ON FILE THE LIBRARY FINANCIAL REPORTS from September 2016, Trustee Darkow seconded. Motion Passed 6 in favor. PRESIDENT’S REPORT Information Appointment of Personnel Committee Trustees Robertson, Stuart, and Darkow were appointed to the Library Board Personnel Committee. DIRECTOR’S REPORT Information UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: Library Card Usage policy update Trustee Schaefer made a motion to approve the Library Card Usage policy update, Trustee Stuart seconded. Motion Passed 6 in favor. Reference Assistant job description (Full time) Trustee Schaefer made a motion to approve the Reference Assistant job description (Full time), Trustee Stuart seconded. Motion Passed 6 in favor. Reference Assistant job description (Part time) Trustee Darkow made a motion to approve the Reference Assistant job description (Part time), Trustee Tomaszewski seconded. Motion Passed 6 in favor. Trustee Essentials 6 review: Evaluating the Director COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Trustee Tomaszewski made a motion to adjourn at 5:26 PM, Trustee Darkow seconded. Motion Passed 6 in favor. CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1 Period: 10/16 Nov 01, 2016 09:07AM 2016-16 2016-16 2016-16 2016-16 % Actual Over / Adopted Amended Cur YTD Current month To (Under) Account Number Account Title Budget Budget Actual Actual Budget Budget GENERAL FUND CULTURE, REC AND EDUCATION 100.05.71.00.4140 LIBRARY GRANTS REVENUE 1,813.00 1,813.00 2,000.00 .00 110.31% 187.00 100.05.71.00.4150 LIBRARY - SYSTEM, ETC 113,836.00 113,836.00 57,054.57 .00 50.12% 56,781.43- 100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,200.00 1,200.00 1,270.71 .00 105.89% 70.71 100.05.71.00.4313 LIBRARY FINES 19,000.00 19,000.00 14,913.60 1,520.12 78.49% 4,086.40- 100.05.71.00.4314 LIBRARY TAXABLE REVENUE 8,500.00 8,500.00 7,973.80 864.56 93.81% 526.20- 100.05.71.00.4542 LIBRARY PHONE USE .00 .00 .00 .00 .00 .00 100.05.71.00.4544 ROOM RENTAL 1,000.00 1,000.00 2,450.00 300.00 245.00% 1,450.00 100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 .00 .00 .00 .00 .00 100.05.71.00.4552 LIBRARY FRIENDS REVENUE 5,000.00 5,000.00 4,173.24 1,237.64 83.46% 826.76- Total LIBRARY DEPARTMENT: 150,349.00 150,349.00 89,835.92 3,922.32 59.75% 60,513.08- CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1 Period: 10/16 Nov 01, 2016 09:23AM 2016-16 2016-16 2016-16 2016-16 % Actual Over / Current year Amended Cur YTD Current Month To (Under) Account Number Account Title Budget Budget Actual Actual Budget Budget GENERAL FUND CULTURE, REC AND EDUCATION 100.05.71.00.5101 SALARY & WAGES 583,400.90 583,400.90 442,670.49 43,418.45 75.88% 140,730.41- 100.05.71.00.5102 SALARIES & WAGES - OVERTIME 2,000.00 2,000.00 .00 .00 .00 2,000.00- 100.05.71.00.5201 FICA 45,629.18 45,629.18 34,278.53 3,392.37 75.12% 11,350.65- 100.05.71.00.5202 PENSION 35,713.25 35,713.25 27,164.42 2,699.84 76.06% 8,548.83- 100.05.71.00.5203 HEALTH 127,776.06 127,776.06 59,398.82 5,195.07 46.49% 68,377.24- 100.05.71.00.5204 LIFE 1,465.78 1,465.78 991.59 107.00 67.65% 474.19- 100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00 100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 10,560.00 10,560.00 14,160.00 1,760.00 134.09% 3,600.00 100.05.71.00.5302 MILEAGE 1,200.00 1,200.00 622.70 38.34 51.89% 577.30- 100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 1,705.16 .00 48.72% 1,794.84- 100.05.71.00.5305 DUES & MEMBERSHIP 1,200.00 1,200.00 887.00 .00 73.92% 313.00- 100.05.71.00.5401 LIBRARY EQUIPMENT 15,000.00 15,000.00 12,072.38 1,383.14 80.48% 2,927.62- 100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 34,000.00 34,000.00 35,407.44 594.92 104.14% 1,407.44 100.05.71.00.5505 COMPUTER CHARGES 30,000.00 30,000.00 26,977.04 .00 89.92% 3,022.96- 100.05.71.00.5602 TELEPHONE 300.00 300.00 200.00 25.00 66.67% 100.00- 100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 20,000.00 20,000.00 18,915.78 1,080.93 94.58% 1,084.22- 100.05.71.00.5702 PROCESSING SUPPLIES .00 .00 .00 .00 .00 .00 100.05.71.00.5703 HOUSEKEEPING SUPPLIES 4,000.00 4,000.00 2,124.89 .00 53.12% 1,875.11- 100.05.71.00.5740 LIBRARY GRANT EXPENSE 1,813.00 1,813.00 6,451.71 161.43 355.86% 4,638.71 100.05.71.00.5752 LIBRARY FRIENDS EXPENSE 5,000.00 5,000.00 4,703.66 500.21 94.07% 296.34- 100.05.71.00.5774 LIBRARY REPLACEMENT 1,200.00 1,200.00 214.19 68.21 17.85% 985.81- 100.05.71.00.5835 HOUSEKEEPING SERVICES 38,500.00 38,500.00 30,490.00 .00 79.19% 8,010.00- 100.05.71.00.5910 GAS & ELECTRIC 83,500.00 83,500.00 51,435.41 5,636.49 61.60% 32,064.59- 100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 1,229.38 .00 49.18% 1,270.62- 100.05.71.00.6062 PROGRAMMING 5,000.00 5,000.00 4,094.22 63.89 81.88% 905.78- 100.05.71.01.5711 PRINT MATERIALS 114,000.00 114,000.00 81,116.33 7,419.38 71.15% 32,883.67- 100.05.71.01.5713 PRINT MATERIALS - ADULT .00 .00 .00 .00 .00 .00 100.05.71.02.5711 AUDIO VISUAL MATERIALS 50,000.00 50,000.00 33,150.58 3,908.20 66.30% 16,849.42- 100.05.71.03.5711 ELECTRONIC MATERIALS 16,000.00 16,000.00 12,710.46 .00 79.44% 3,289.54- 100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V. .00 .00 .00 .00 .00 .00 100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00 100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00 100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00 100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00 100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00 100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00 100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00 100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00 100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00 Total LIBRARY DEPARTMENT: 1,233,258.17 1,233,258.17 903,172.18 77,452.87 73.23% 330,085.99- CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1 Report dates: 10/1/2016-10/31/2016 Nov 01, 2016 08:29AM Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report].Description = {<>} "1099 adjustment" Invoice Detail.Type = {>} "adjustments" Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999" Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number BAKER & TAYLOR COMPANY 0002862535 1 Invoice BOOK RETURN 10/05/2016 10/11/2016 4.79-1016 100.05.71.01.5711 0002862536 1 Invoice BOOK RETURN 10/05/2016 10/11/2016 9.18-1016 100.05.71.01.5711 0002862537 1 Invoice BOOK RETURN 10/05/2016 10/11/2016 3.45-1016 100.05.71.01.5711 0002862538 1 Invoice BOOK RETURN 10/05/2016 10/11/2016 15.07-1016 100.05.71.01.5711 0002863236 1 Invoice BOOK RETURN 10/05/2016 10/11/2016 3.45-1016 100.05.71.01.5711 2032321262 1 Invoice PRINT 10/04/2016 10/11/2016 336.42 1016 100.05.71.01.5711 2032322415 1 Invoice PRINT 10/04/2016 10/11/2016 341.11 1016 100.05.71.01.5711 2032329962 1 Invoice PRINT 10/04/2016 10/11/2016 98.98 1016 100.05.71.01.5711 2032343441 1 Invoice PRINT 10/19/2016 10/25/2016 1,213.79 1016 100.05.71.01.5711 2032343615 1 Invoice PRINT 10/19/2016 10/25/2016 1,747.77 1016 100.05.71.01.5711 2032349186 1 Invoice PRINT 10/19/2016 10/25/2016 105.15 1016 100.05.71.01.5711 2032353920 1 Invoice PRINT REPLACEMENTS 10/19/2016 10/25/2016 68.21 1016 100.05.71.00.5774 2032353920 2 Invoice PRINT 10/19/2016 10/25/2016 1,008.30 1016 100.05.71.01.5711 2032369487 1 Invoice PRINT 10/31/2016 11/08/2016 661.98 1116 100.05.71.01.5711 2032373647 1 Invoice PRINT 10/19/2016 10/25/2016 2,195.98 1016 100.05.71.01.5711 2032388426 1 Invoice PRINT 10/31/2016 11/08/2016 386.29 1116 100.05.71.01.5711 2032390730 1 Invoice PRINT 10/31/2016 11/08/2016 51.74 1116 100.05.71.01.5711 2032390730 2 Invoice REPLACEMENTS 10/31/2016 11/08/2016 78.78 1116 100.05.71.00.5774 5014273907 1 Invoice PRINT 10/01/2016 10/11/2016 46.00 1016 100.05.71.01.5711 5014282117 1 Invoice PRINT 10/05/2016 10/11/2016 181.02 1016 100.05.71.01.5711 5014291348 1 Invoice PRINT 10/31/2016 11/08/2016 95.39 1116 100.05.71.01.5711 5014300087 1 Invoice PRINT 10/31/2016 11/08/2016 217.98 1116 100.05.71.01.5711 5014308623 1 Invoice PRINT 10/31/2016 11/08/2016 41.64 1116 100.05.71.01.5711 Total BAKER & TAYLOR COMPANY:8,840.59 BAKER & TAYLOR ENTERTAINMENT B25843900 1 Invoice AV 10/01/2016 10/11/2016 28.79 1016 100.05.71.02.5711 B26141690 1 Invoice AV 10/04/2016 10/11/2016 129.56 1016 100.05.71.02.5711 B26141691 1 Invoice AV 10/04/2016 10/11/2016 115.86 1016 100.05.71.02.5711 B26173990 1 Invoice AV 10/01/2016 10/11/2016 10.76 1016 100.05.71.02.5711 B26650900 1 Invoice AV 10/04/2016 10/11/2016 11.03 1016 100.05.71.02.5711 B26650901 1 Invoice AV 10/04/2016 10/11/2016 153.30 1016 100.05.71.02.5711 B26650902 1 Invoice AV 10/04/2016 10/11/2016 11.64 1016 100.05.71.02.5711 B26701810 1 Invoice AV 10/04/2016 10/11/2016 22.31 1016 100.05.71.02.5711 B26731380 1 Invoice AV 10/05/2016 10/11/2016 10.79 1016 100.05.71.02.5711 B26825160 1 Invoice AV 10/05/2016 10/11/2016 157.95 1016 100.05.71.02.5711 B26831250 1 Invoice AV 10/05/2016 10/11/2016 28.79 1016 100.05.71.02.5711 B26954190 1 Invoice AV 10/18/2016 10/25/2016 11.03 1016 100.05.71.02.5711 B27146280 1 Invoice AV 10/19/2016 10/25/2016 10.18 1016 100.05.71.02.5711 B27146281 1 Invoice AV 10/19/2016 10/25/2016 87.80 1016 100.05.71.02.5711 B27146282 1 Invoice AV 10/19/2016 10/25/2016 127.35 1016 100.05.71.02.5711 B27146283 1 Invoice AV 10/19/2016 10/25/2016 26.62 1016 100.05.71.02.5711 B27256550 1 Invoice AV 10/19/2016 10/25/2016 387.81 1016 100.05.71.02.5711 B27661530 1 Invoice AV 10/31/2016 11/08/2016 49.02 1116 100.05.71.02.5711 B27661531 1 Invoice AV 10/31/2016 11/08/2016 126.76 1116 100.05.71.02.5711 B28097840 1 Invoice AV 10/31/2016 11/08/2016 7.19 1116 100.05.71.02.5711 B28126420 1 Invoice AV 10/31/2016 11/08/2016 241.02 1116 100.05.71.02.5711 B28155690 1 Invoice AV 10/31/2016 11/08/2016 32.24 1116 100.05.71.02.5711 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2 Report dates: 10/1/2016-10/31/2016 Nov 01, 2016 08:29AM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number B28155691 1 Invoice AV 10/31/2016 11/08/2016 18.66 1116 100.05.71.02.5711 B28155692 1 Invoice AV 10/31/2016 11/08/2016 10.18 1116 100.05.71.02.5711 B28155693 1 Invoice AV 10/31/2016 11/08/2016 77.66 1116 100.05.71.02.5711 B28346020 1 Invoice AV 10/31/2016 11/08/2016 28.79 1116 100.05.71.02.5711 B562371CM 1 Invoice AUDIO RETURN 10/19/2016 10/25/2016 10.18-1016 100.05.71.02.5711 T44618420 1 Invoice AV 10/18/2016 10/25/2016 387.17 1016 100.05.71.02.5711 T44684880 1 Invoice AV 10/18/2016 10/25/2016 11.88 1016 100.05.71.02.5711 T44711260 1 Invoice AV 10/18/2016 10/25/2016 35.99 1016 100.05.71.02.5711 T44728590 1 Invoice AV 10/31/2016 11/08/2016 174.06 1116 100.05.71.02.5711 T45418580 1 Invoice AV 10/31/2016 11/08/2016 33.94 1116 100.05.71.02.5711 Total BAKER & TAYLOR ENTERTAINMENT:2,555.95 COMPLETE OFFICE OF WIS 669938 1 Invoice MISC OFFICE SUPPLIES 10/18/2016 10/25/2016 71.36 1016 100.05.71.00.5701 Total COMPLETE OFFICE OF WIS:71.36 COMPUTYPE, INC 610561 1 Invoice PROCESSING SUPPLIES 10/01/2016 10/11/2016 273.83 1016 100.05.71.00.5701 Total COMPUTYPE, INC:273.83 DEMCO EDUCATIONAL CORP 5966314 1 Invoice PROCESSING SUPPLIES 10/01/2016 10/11/2016 481.39 1016 100.05.71.00.5701 5971044 1 Invoice PROCESSING SUPPLIES 10/05/2016 10/11/2016 215.31 1016 100.05.71.00.5701 Total DEMCO EDUCATIONAL CORP:696.70 ELLIOTS ACE HARDWARE 601005/101116 2 Invoice LIBRARY MAINT 10/06/2016 10/11/2016 30.92 1016 100.05.71.00.5415 Total ELLIOTS ACE HARDWARE:30.92 ELM USA, INC. 5873 1 Invoice MISC SUPPLIES 10/31/2016 11/08/2016 69.95 1116 100.05.71.00.5701 Total ELM USA, INC.:69.95 FINDAWAY WORLD,LLC 195767 1 Invoice PROCESSING SUPPLIES 10/01/2016 10/11/2016 30.85 1016 100.05.71.00.5701 197022 1 Invoice AV 10/05/2016 10/11/2016 583.89 1016 100.05.71.02.5711 197256 1 Invoice AV 10/05/2016 10/11/2016 735.88 1016 100.05.71.02.5711 198139 1 Invoice AV 10/19/2016 10/25/2016 55.99 1016 100.05.71.02.5711 198970 1 Invoice AV 10/31/2016 11/08/2016 55.99 1116 100.05.71.02.5711 Total FINDAWAY WORLD,LLC:1,462.60 FIRST BUSINESS 3871/102516 1 Invoice PRINT 09/27/2016 10/25/2016 115.80 1016 100.05.71.01.5711 3889/102516 1 Invoice AV 09/27/2016 10/25/2016 163.87 1016 100.05.71.02.5711 3897/102516 1 Invoice FOL - PR 09/27/2016 10/25/2016 24.57 1016 100.05.71.00.5752 3905/102516 1 Invoice FOL - PR 09/27/2016 10/25/2016 95.88 1016 100.05.71.00.5752 3913/102516 1 Invoice FOL-PR 09/27/2016 10/25/2016 379.76 1016 100.05.71.00.5752 3913/102516 2 Invoice AV 09/27/2016 10/25/2016 15.75 1016 100.05.71.02.5711 3913/102516 3 Invoice BRIDGES GRANT 09/27/2016 10/25/2016 161.43 1016 100.05.71.00.5740 3913/102516 4 Invoice PROGRAMMING 09/27/2016 10/25/2016 63.89 1016 100.05.71.00.6062 3939/102516 3 Invoice LIBRARY MAINT 09/27/2016 10/25/2016 555.00 1016 100.05.71.00.5415 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3 Report dates: 10/1/2016-10/31/2016 Nov 01, 2016 08:29AM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number 3939/102516 7 Invoice LIBRARY SUPPLIES 09/27/2016 10/25/2016 8.19 1016 100.05.71.00.5701 3939/102516 8 Invoice LIBRARY MAINT 09/27/2016 10/25/2016 9.00 1016 100.05.71.00.5415 Total FIRST BUSINESS:1,593.14 JAMES IMAGING SYSTEMS INC 703592 1 Invoice STAFF COPIER 10/18/2016 10/25/2016 967.87 1016 100.05.71.00.5401 Total JAMES IMAGING SYSTEMS INC:967.87 JAMES IMAGING SYSTEMS INC (lease) 315205617 1 Invoice PUBLIC PRINT STATION 10/19/2016 10/25/2016 415.27 1016 100.05.71.00.5401 Total JAMES IMAGING SYSTEMS INC (lease):415.27 JANI-KING INC- MILW REGION MIL11160157 3 Invoice CLEANING - LIBRARY NOVEMBER 10/27/2016 11/08/2016 3,049.00 1116 100.05.71.00.5835 Total JANI-KING INC- MILW REGION:3,049.00 LAKELAND SUPPLY, INC. 083420 3 Invoice MISC PAPER PRODUCTS - LIBRA 10/27/2016 11/08/2016 420.87 1116 100.05.71.00.5703 083420 4 Invoice VOLUME DISCOUNT (41% OF OR 10/27/2016 11/08/2016 38.90- 1116 100.05.71.00.5703 083420A 1 Invoice MISC PAPER PRODUCTS - LIBRA 10/27/2016 11/08/2016 357.16 1116 100.05.71.00.5703 Total LAKELAND SUPPLY, INC.:739.13 MARQUETTE UNIVERSITY MA101116 1 Invoice PRINT 10/01/2016 10/11/2016 65.00 1016 100.05.71.01.5711 Total MARQUETTE UNIVERSITY:65.00 MICROMARKETING LLC 639648 1 Invoice AV 10/31/2016 11/08/2016 46.00 1116 100.05.71.02.5711 640502 1 Invoice AV 10/19/2016 10/25/2016 40.00 1016 100.05.71.02.5711 640636 1 Invoice AV 10/31/2016 11/08/2016 39.99 1116 100.05.71.02.5711 641225 1 Invoice AV 10/31/2016 11/08/2016 144.98 1116 100.05.71.02.5711 642093 1 Invoice AV 10/31/2016 11/08/2016 19.99 1116 100.05.71.02.5711 642493 1 Invoice AV 10/31/2016 11/08/2016 14.99 1116 100.05.71.02.5711 642932 1 Invoice AV 10/31/2016 11/08/2016 29.99 1116 100.05.71.02.5711 Total MICROMARKETING LLC:335.94 MIDWEST TAPE 94326081 1 Invoice AV 10/01/2016 10/11/2016 13.64 1016 100.05.71.02.5711 94350593 1 Invoice AV 10/04/2016 10/11/2016 161.61 1016 100.05.71.02.5711 94368567 1 Invoice AV 10/18/2016 10/25/2016 102.86 1016 100.05.71.02.5711 94393276 1 Invoice AV 10/18/2016 10/25/2016 48.28 1016 100.05.71.02.5711 94415673 1 Invoice AV 10/31/2016 11/08/2016 61.92 1116 100.05.71.02.5711 Total MIDWEST TAPE:388.31 MUSKEGO PUBLIC LIBRARY PLPC110816 1 Invoice MISC SUPPLIES 10/25/2016 11/08/2016 28.30 1016 100.05.71.00.5701 PLPC110816 2 Invoice MISC OFFICE SUPPLIES 10/25/2016 11/08/2016 4.72 1016 100.05.71.00.5701 PLPC110816 3 Invoice AV 10/25/2016 11/08/2016 10.00 1016 100.05.71.00.5701 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 4 Report dates: 10/1/2016-10/31/2016 Nov 01, 2016 08:29AM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number Total MUSKEGO PUBLIC LIBRARY:43.02 PENGUIN RANDOM HOUSE LLC 1088726578 1 Invoice AV 10/05/2016 10/11/2016 20.00 1016 100.05.71.02.5711 1088730412 1 Invoice AV 10/05/2016 10/11/2016 210.00 1016 100.05.71.02.5711 1088788120 1 Invoice AV 10/31/2016 11/08/2016 30.00 1116 100.05.71.02.5711 1088813392 1 Invoice AV 10/31/2016 11/08/2016 534.99 1116 100.05.71.02.5711 1088832572 1 Invoice AV 10/31/2016 11/08/2016 95.00 1116 100.05.71.02.5711 1088863390 1 Invoice AV 10/31/2016 11/08/2016 65.00 1116 100.05.71.02.5711 1088944114 1 Invoice AV 10/31/2016 11/08/2016 110.00 1116 100.05.71.02.5711 1188863390 1 Invoice AV 10/31/2016 11/08/2016 45.00 1116 100.05.71.02.5711 Total PENGUIN RANDOM HOUSE LLC:1,109.99 U.S. CELLULAR 0157553386 7 Invoice Monthly Charge- Library 10/13/2016 10/25/2016 25.00 1016 100.05.71.00.5602 Total U.S. CELLULAR:25.00 WE ENERGIES 5499-564-961/1 Invoice LIBRARY - GAS 10/04/2016 10/11/2016 439.34 1016 100.05.71.00.5910 5499-564-961/2 Invoice LIBRARY - ELECTRIC 10/04/2016 10/11/2016 5,197.15 1016 100.05.71.00.5910 Total WE ENERGIES:5,636.49 Grand Totals:28,370.06 Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report].Description = {<>} "1099 adjustment" Invoice Detail.Type = {>} "adjustments" Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999" S73 W16663 Janesville Road Muskego, WI 53150 (262) 971-2100 www.cityofmuskego.org/library Director’s Report November, 2016 1. Young Adult update (from Amanda Hyland, Young Adult Librarian): From October 1 to November 8, teens had the opportunity to participate in a mock election for a fictional character president. The votes were tallied, and the teens have elected Tobias Eaton from Veronica Roth's Divergent Trilogy as president. During the month of November, teen Harry Potter fans and those who are awaiting the movie release of "Fantastic Beasts and Where to Find Them" will be able to participate in a contest where they will have to identify various magical creatures from the world of Harry Potter. On November 18, the library will host a “Bad Art Night” for teens to come in and create astonishingly, hilariously, ugly art. Teen Advisory Board will meet on November 10. 2. Adult Services update (from Elke Saylor, Head of Reference): We kicked off November with a program about the history of the Packers, which next week will be followed by a presentation about the music of the Beatles and its impact on musical history and society. At the end of the month, representatives from local game store Boardgame Barrister will be back to introduce well-loved as well as new games for all ages. This is a great opportunity to get some gift ideas for the holidays, so mark your calendars! 3. Children’s update (from Abby Bussen, Children’s Librarian): We completed our weekly STEAM (science, technology, engineering, art, and math) series for elementary-aged children called Tinker Lab, where participants alternated between building objects and using real tools to take other objects apart. All participants are advised on tool safety and given very important rules for taking apart small electrics. Our weekly storytimes continued to be successful. We also enjoyed great turn out to Read-Aloud Crowd, Family Picturebook Brunch, LEGO Club, and Sensory Playdate. Read to Rover moved to Monday evenings. We hosted Architect John Peine, who helped kids build a LEGO City in the library’s meeting rooms on an off-school afternoon. In a wonderfully successful end to October, the whole Youth Services department, with much-appreciated assistance from adult services staff, hosted a pumpkin painting party for all ages. Librarian Abby Bussen presented a session about sensory programming at a Youth Services Workshop in New Berlin and participated in the WLA conference with a passive program presentation and, along with the rest of the Wisconsin Children’s Book Award Committee, hosted author John Coy, winner of the 2016 Burr-Worzalla Award. S73 W16663 Janesville Road Muskego, WI 53150 (262) 971-2100 www.cityofmuskego.org/library 4. Computer update: The Library has had some issues recently with our public access computers. See the attached memo from Barb Loudon, the Director of Information Technology for the City, for more information. 5. The Common Council approved the City’s 2017 Operating and Capital budgets. Each of the Library’s capital requests was approved, so the Library will be moving forward with those projects. 6. Staff Anniversary in November: 1 year Abby Bussen, Children’s Librarian Information Technology Department Barbara Loudon Director of Information Technology (262) 679-5589 bloudon@cityofmuskego.org Memo To: Library Board Cc: Pete Loeffel, Library Board Director From: Barb Loudon, Director of Information Technology Date: November 10, 2016 Re: Replacement of Public Access Computers Please be aware that as of Monday November 7th, 2016 we were having connectivity issues with the Public Access machines. We contacted our vendor about the connectivity issues. The vendor has been working on the issues all week and as of Thursday November 10, 2016 they still have not resolved the issues. In order to get this issue addressed as soon as possible, I consulted with Library Director Pete Loeffel and Head of Reference Elke Saylor, and we decided the best course of action is to enact the following solution: • We leave the Citrix Environment- Replace the thin clients with regular desktops again. • We will re-use the monitors, mice and keyboards as they are only a few years old. • The IT Dept. will purchase updated RAM and Hard Drives so the machines will be faster. • I currently have approximately 20 PCs that should be able to be repurposed. • We will do our best to get 6-10 PCs out early next week. • The next 10 PC’s after that, with approximately 20 PCs out by first or second week in Dec. Be aware this is only a time line, and with other issues around the city that may arise, I may or may not be able to make this goal, but we will try our best. The only issue I see in the immediate future is printing may not function immediately, however I am confident this should not take us long to fix. We understand this imposes a short term hardship on library patrons. However, hardware/software does fail and we are doing our best to make it right in a short amount of time with limited staff. 2 We will have some updates to do next year to help secure the desktops from changing and help security; we just don’t have the time or money to accomplish this year. Respectfully Submitted, Barbara Loudon Director of Information Technology JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC Through Oct Checkouts 2015 22,289 20,903 23,726 20,787 19,380 27,204 27,944 24,319 20,666 21,756 21,377 17,132 228,974 2016 22,245 22,848 24,440 23,347 20,907 28,260 27,967 27,839 21,826 22,138 241,817 % Change -0.2%9.3%3.0%12.3%7.9%3.9%0.1%14.5%5.6%1.8%5.6% eBook Checkouts 2015 1,323 1,300 1,384 1,241 1,334 1,275 1,453 1,556 1,363 1,389 1,386 1,083 13,618 2016 1,654 1,528 1,647 1,522 1,563 1,446 1,547 1,500 1,455 1,491 15,353 % Change 25.0%17.5%19.0%22.6%17.2%13.4%6.5%-3.6%6.7%7.3%12.7% Self-Service Transaction Percentage of Total Circ (Self-check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts) 2015 52.2%54.1%53.7%55.8%56.1%52.2%54.7%57.1%54.7%56.7%57.3%49.5%54.5% 2016 57.0%57.1%57.7%55.7%59.5%55.1%57.4%57.3%56.5%60.6% Library Visits 2015 11,050 11,136 12,309 11,399 9,834 14,646 13,315 12,222 10,828 10,692 9,855 8,132 117,431 2016 11,004 11,575 12,858 11,846 10,365 14,063 12,930 13,343 9,936 10,884 118,804 % Change -0.4%3.9%4.5%3.9%5.4%-4.0%-2.9%9.2%-8.2%1.8%1.2% Reference Transactions 2015 1,500 1,632 1,714 1,363 1,100 1,584 1,362 1,188 1,172 1,185 1,123 1,168 13,800 2016 1,323 1,415 1,434 1,244 1,069 1,279 1,166 1,239 1,129 1,148 12,446 % Change -11.8%-13.3%-16.3%-8.7%-2.8%-19.3%-14.4%4.3%-3.7%-3.1%-9.8% Meeting Room Use 2015 91 101 123 110 88 64 62 54 74 86 75 59 853 2016 82 83 98 83 81 76 47 64 66 82 762 % Change -9.9%-17.8%-20.3%-24.5%-8.0%18.8%-24.2%18.5%-10.8%-4.7%-10.7% Monthly Statistics for Muskego Public Library 2016 Facility - Action Items GOALS AND ACTION ITEMS Update the Library facility to increase patron comfort and functionality, encouraging increased usage of all Library areas, both inside and outside the perimeter of our building. Replace eight stuffed chairs in the Magazine Area Replace carpeting in the Children’s Area Explore outside funding opportunities for exterior benches Update HVAC controls Make physical and technological improvements to enhance growth potential for new and existing services and programs, increasing usage and attendance, as well as improving the patron experience. Install ceiling-mounted LED projector, appropriately sized pull-down screen and sound system in Meeting Room 4 Install wall-mounted smart television with speaker in Meeting Room 3 Install wall-mounted smart television in Meeting Rooms 1 and 2 Work with City IT staff to evaluate the Library’s wireless signal throughout the public areas of the building and make recommended improvements Work with the Friends of the Library to find the best solution for providing coffee to patrons Dr a f t GOALS AND ACTION ITEMS Place a strong focus on programs and resources for children, especially related to early literacy, while concurrently expanding interactive learning opportunities through technology. In 2016, the Library began offering all storytime programming on a year-round basis. During the 2016 calendar year, the Library began providing programming for school age children with a focus on STEAM concepts. Work with the Friends of the Library to explore funding options for equipping the storytime room with a Smartboard Develop early literacy kits for checkout In 2016, the Library started providing tablets loaded with children’s activities for checkout. Formulate a plan for early literacy education for parents Services - Action Items Update the Children’s and Young Adult areas to create more inviting and distinct spaces for youth and families, while increasing interactive programming and learning opportunities. Work with an architectural firm to reimagine a vibrant Children’s Area Equip the Children’s Area with child-friendly, age-appropriate furniture Equip the Children’s Area with child-appropriate workspaces Create an Early Literacy Center (space, furniture, interactive equipment) Install a noise barrier between the Adult and Children’s Areas Explore creating a parenting collection Update staff work areas and service desks to improve ergonomics and efficiency while facilitating streamlined patron and staff interactions. Purchase ergonomic chairs to replace current staff task chairs Dr a f t Provide engaging services and programming to attract young adults. Enhance Library potential as a study and collaborative learning center for teens. Develop a marketing initiative to grow and expand the role of the Teen Advisory Board With improved presentation equipment in meeting room 4, the Library will offer regular gaming activities for teens Offer 4 (?) STEAM / Maker programs for teens Develop innovative and appealing programming plus enhance existing services for a wide range of adults. Implement regular movie matinees for adults In 2016, the Library began offering Memory Cafes and will explore other options to provide programming geared towards seniors Explore creating a lecture series Develop all staff by providing access to high-quality professional development and continuing education opportunities. Continue to provide staff training sessions Provide access to membership in professional organizations Provide access to online and off-site training Engage well-trained staff to grow and maintain a balanced and relevant collection in a variety of formats, print and otherwise. An ever-evolving collection serves to educate, enrich, and entertain patrons of all ages. We consistently explore innovative materials to meet the need of the public. Continue to provide updated and remove outdated formats Focus on analyzing the children’s collection in anticipation of redesigning the Children’s Area Dr a f t S73W16663 Janesville Road, Muskego WI 53150 www.cityofmuskego.org GOALS AND ACTION ITEMS Increase awareness and communication regarding Library resources, services, programs, and opportunities. Review and update marketing plan The library recently installed a digital display screen near the checkout desk. Staff will determine if other areas of the library could benefit from having a digital display screen Collaborate and build partnerships with schools, non-profits, businesses, organizations, and community groups to expand service capacities and increase engagement with the Library. The Children’s Librarian will visit each elementary school classroom twice over the course of the year Work with the elementary schools to promote the All-Abilities Storytime Reach out to daycare centers, preschools, and parochial schools in Muskego about Library services The YA librarian will explore collaboration opportunities with the middle school and high school Increase library advocacy and secure funding resources to maintain desired service levels. Create an Annual Report Document Increase the library’s presence at Library Legislative Day in Madison Apply for at least one grant each for Adult, Young Adult and Children’s services to support additional services and programs Work with the Friends on creating an appropriate planned giving opportunity Communication and Outreach - Action Items Dr a f t S73 W16663 Janesville Road Muskego, WI 53150 (262) 971-2100 www.cityofmuskego.org/library TO: LIBRARY BOARD FROM: PETE LOEFFEL, LIBRARY DIRECTOR SUBJECT: 2017 ANNUAL ADDENDUM TO THE BRIDGES LIBRARY SYSTEM AGREEMENTS DATE: NOVEMBER 9, 2016 CC: Each year, the Library signs an annual addendum to the Bridges Library System Member Library and CAFÉ agreements. The addendum stipulates the amount of money the Library will receive for serving non-residents and for Bridges grants, as well as the amount the Library will pay for its share of items such as CAFÉ costs, eBooks and online databases. The amounts in the addendum are accounted for in the Library’s 2017 operating budget. 2017 Annual Addendum to the Bridges Library System Member Library & CAFÉ Agreements Subject to the terms and conditions of the member and CAFÉ agreements between the Library System and the member library, both parties agree to make the payments listed in the charts below. County reimbursement funds will be made in two equal payments no later than April and October. MUSKEGO PUBLIC LIBRARY Waukesha County Lakeshores Library System (for Walworth & Racine Counties) Library Innovation & Improvement Grant Paid to Library $49,398 $62,681 $1,592 Databases Movie Licenses Digital Magazines WI Digital Library Content* Advantage Program^ Gale Courses CAFÉ fee Paid by Library $4,972 $471 $954 $3,320 $1,080 $678 $19,914 *WI Digital Library fee is invoiced by and paid by library directly to WiLS ^Advantage Program fee is invoiced by and paid by library directly to OverDrive LIBRARY ___________________________________________ _______________ President, Board of Trustees Date ___________________________________________ _______________ Secretary, Board of Trustees Date BRIDGES LIBRARY SYSTEM ___________________________________________ _______________ President, Board of Trustees Date ___________________________________________ _______________ Secretary, Board of Trustees Date Library Standards TE12-1 12 Library Standards The development of the publication Wisconsin Public Library Standards was guided by the belief that Wisconsin’s public libraries play a critical role in providing free access to knowledge, information, and diversity of ideas to all residents of the state. All Wisconsin residents need and deserve at least a basic level of library service. The standards provide a way to measure a basic level of quality for public library service and also provide a pathway to excellence in library service. Thanks to tremendous advances in information technology and to the cooperation of all types of libraries in Wisconsin, even the smallest library can offer access to an almost unimaginable quantity of both electronic and traditional information resources. But while this new environment presents great opportunities, it also presents great challenges. Today’s library staff must master not only the skills and knowledge necessary to provide traditional library services, but also the new and constantly changing skills and knowledge required to utilize the latest in information technologies. Challenges also face the trustees and other government officials responsible for securing the funding and other resources necessary to provide library service that meets current needs and expectations. Wisconsin Public Library Standards attempts to cover the services, resources, and other requirements for basic library service that should be available to all residents of the state, including those who face physical or other barriers to their use of public libraries. Wisconsin’s public library standards are entirely voluntary, but every library in Wisconsin is encouraged to meet the standards covered by the checklists in the Standards publication. Counties can establish minimum operating standards for libraries within the county under Wisconsin Statutes Section 43.11(3)(d). Libraries that fail to meet county standards may be denied exemption from the county library tax. For more information on county library standards, see http://dpi.wi.gov/pld/legislation-funding/county-library. How to Use the Standards The simplest way to use the Standards is to provide a photocopy of the checklists in the Standards document to each library board member and review those checklists at your board meetings. If one chapter is covered per board meeting, it will take five meetings to review the Standards checklists completely. If your library does not meet certain standards, you can work with your library director to develop a plan to work toward achieving those standards in the future. Libraries that already meet the minimums represented by the standards can develop service goals based on local needs. Quantitative standards are provided for a number of library service parameters, such as hours open, staffing levels, collection size, and collection expenditures. Quantitative standards are established at four levels of effort: basic, moderate, enhanced, and excellent. Your library can establish service targets by selecting the appropriate level of effort to apply to each standard or can use the levels to plan for progressive improvements over a period of time. In This Trustee Essential How your library might benefit from use of library standards Different ways to use library standards How standards relate to library planning TE12-2 Trustee Essentials: A Handbook for Wisconsin Public Library Trustees A handy tool developed by Rick Krumwiede, former Director of the Outagamie Waupaca Library System, automatically calculates service targets for your library. All you need to input is your library name, municipal population, and library service population. You can download this tool from: owlsnet.org/l4l/standards. Library Planning and the Standards It is most effective to use the Standards as a tool to assist with a locally developed planning process. In the context of a local planning process, your planning committee can use the checklists to gather information about the library and the community during the information-gathering phase of the planning process. The Standards can also help the planning committee establish objectives for the plan. Chapter 2 of the Standards discusses in more detail how to use the Standards as part of a planning process. See also Trustee Essential #11: Planning for the Library’s Future for more information about the planning process. Discussion Questions 1. Why should our library be concerned about state standards when those standards are voluntary? 2. Do new technologies reduce the need for your library to provide traditional library services? Why or why not? Additional Sources of Information Your library system staff (See Trustee Tool B: Library System Map and Contact Information.) Wisconsin Public Library Standards Outagamie Waupaca Library System (OWLS) Public Library Standards webpage (owlsnet.org/l4l/standards) Wisconsin public library service data IMLS national public library data (www.imls.gov/research/public_ libraries_in_the_united_states_survey.aspx) Trustee Essentials: A Handbook for Wisconsin Public Library Trustees was prepared by the DLT with the assistance of the Trustee Handbook Revision Task Force. © 2002, 2012, 2015, 2016 Wisconsin Department of Public Instruction. Duplication and distri- bution for not-for-profit purposes are permitted with this copyright no- tice. This publication is also available online at http://dpi.wi.gov/pld/boa rds-directors/trustee- essentials-handbook