LIBRARY BOARD Packet - 8/16/2016
CITY OF MUSKEGO
LIBRARY BOARD AGENDA
August 16, 2016
5:00 PM
Library Conference Room, S73 W16663 Janesville
Road
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
APPROVAL OF MINUTES from July 19, 2016
PLACE ON FILE THE LIBRARY FINANCIAL REPORTS from July 2016
PRESIDENT’S REPORT
Information
DIRECTOR’S REPORT
Information
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
1. Proposed 2017 Library Budget
2. Trustee Essentials 10 review: Developing Essential Library Policies
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
NOTICE
PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality
may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at
the above-stated meeting other than the governmental body specifically referred to above in this notice.
Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and
services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100.
Unapproved
CITY OF MUSKEGO
LIBRARY BOARD MINUTES
July 19, 2016
5:00 PM
Library Conference Room, S73 W16663
JANESVILLE RD
CALL TO ORDER
President Robertson called the meeting to order at 5:01 pm.
PLEDGE OF ALLEGIANCE
ROLL CALL
Present were Trustees Konkel, Schaefer, Keil, Darkow, Robertson, Stuart, and Library Director
Loeffel. Trustees Tomaszewski and O'Bryan arrived late. Alderman Hammel was excused.
STATEMENT OF PUBLIC NOTICE
Director Loeffel stated that the meeting was noticed in accordance with the open meeting law.
PUBLIC COMMENT
None
APPROVAL OF MINUTES from June 21, 2016
Trustee Konkel made a motion to APPROVE THE MINUTES from June 21, 2016,
Trustee Schaefer seconded.
Motion Passed 6 in favor.
Trustee Tomaszewski arrived at this time.
PLACE ON FILE THE LIBRARY FINANCIAL REPORTS from June 2016
Trustee Stuart made a motion to PLACE ON FILE THE LIBRARY FINANCIAL
REPORTS from June 2016, Trustee Keil seconded.
Motion Passed 7 in favor.
Trustee O'Bryan arrived at this time.
PRESIDENT’S REPORT
Information
DIRECTOR’S REPORT
Information
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
2017 Library budget discussion
The Library Board will vote on the 2017 Library budget at the August 16, 2016 meeting.
2017 Library capital requests
Trustee Schaefer made a motion to approve the 2017 Library capital requests,
Trustee Keil seconded.
Motion Passed 8 in favor.
Trustee Essentials 9 review: Managing the Library's Money
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
Trustee Konkel made a motion to ADJOURN at 6:35 pm, Trustee O'Bryan seconded.
Motion Passed 8 in favor.
The next Library Board meeting will be held on August 16, 2016.
CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1
Period: 07/16 Aug 03, 2016 03:52PM
2016-16 2016-16 2016-16 2016-16 % Actual Over /
Adopted Amended Cur YTD Current month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.4140 LIBRARY GRANTS REV 1,813.00 1,813.00 2,000.00 .00 110.31% 187.00
100.05.71.00.4150 WCFLS FUNDING 113,836.00 113,836.00 57,054.57 .00 50.12% 56,781.43-
100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,200.00 1,200.00 979.34 176.03 81.61% 220.66-
100.05.71.00.4313 LIBRARY FINES 19,000.00 19,000.00 10,649.56 1,944.33 56.05% 8,350.44-
100.05.71.00.4314 LIBRARY TAXABLE REVENUE 8,500.00 8,500.00 5,620.25 948.25 66.12% 2,879.75-
100.05.71.00.4542 LIBRARY PHONE USE .00 .00 .00 .00 .00 .00
100.05.71.00.4544 ROOM RENTAL 1,000.00 1,000.00 2,000.00 725.00 200.00% 1,000.00
100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 .00 .00 .00 .00 .00
100.05.71.00.4552 LIBRARY FRIENDS REV 5,000.00 5,000.00 2,055.13 .00 41.10% 2,944.87-
Total LIBRARY DEPARTMENT: 150,349.00 150,349.00 80,358.85 3,793.61 53.45% 69,990.15-
CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1
Period: 07/16 Aug 03, 2016 04:04PM
2016-16 2016-16 2016-16 2016-16 % Actual Over /
Current year Amended Cur YTD Current Month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.5101 SALARY & WAGES 583,400.90 583,400.90 291,633.86 21,642.42 49.99% 291,767.04-
100.05.71.00.5102 SALARIES & WAGES - OVERTIME 2,000.00 2,000.00 .00 .00 .00 2,000.00-
100.05.71.00.5201 FICA 45,629.18 45,629.18 22,439.48 1,623.76 49.18% 23,189.70-
100.05.71.00.5202 PENSION 35,713.25 35,713.25 17,781.56 1,337.48 49.79% 17,931.69-
100.05.71.00.5203 HEALTH 127,776.06 127,776.06 38,618.54 .00 30.22% 89,157.52-
100.05.71.00.5204 LIFE 1,465.78 1,465.78 567.28 .00 38.70% 898.50-
100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00
100.05.71.00.5229 HEALTH INS. ALLOWANCE 10,560.00 10,560.00 7,520.00 .00 71.21% 3,040.00-
100.05.71.00.5302 MILEAGE 1,200.00 1,200.00 456.92 .00 38.08% 743.08-
100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 1,705.16 145.86 48.72% 1,794.84-
100.05.71.00.5305 DUES & MEMBERSHIP 1,200.00 1,200.00 887.00 .00 73.92% 313.00-
100.05.71.00.5401 MAINTENANCE OF EQUIPMENT 15,000.00 15,000.00 9,824.70 5,181.36 65.50% 5,175.30-
100.05.71.00.5415 MAINT OF BUILDINGS & GROUNDS 34,000.00 34,000.00 27,257.97 1,740.96 80.17% 6,742.03-
100.05.71.00.5505 COMPUTER CHARGES/LIBRARY 30,000.00 30,000.00 26,561.20 2,000.00 88.54% 3,438.80-
100.05.71.00.5602 TELEPHONE 300.00 300.00 125.00 25.00 41.67% 175.00-
100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 20,000.00 20,000.00 15,124.86 922.04 75.62% 4,875.14-
100.05.71.00.5703 HOUSEKEEPING SUPPLIES 4,000.00 4,000.00 1,620.67 .00 40.52% 2,379.33-
100.05.71.00.5740 LIBRARY GRANT EXP 1,813.00 1,813.00 6,170.64 .00 340.36% 4,357.64
100.05.71.00.5752 LIBRARY FRIENDS EXP 5,000.00 5,000.00 2,965.81 388.27 59.32% 2,034.19-
100.05.71.00.5774 LIBRARY REPLACEMENT 1,200.00 1,200.00 68.67 .00 5.72% 1,131.33-
100.05.71.00.5835 HOUSEKEEPING SERVICES 38,500.00 38,500.00 21,343.00 3,049.00 55.44% 17,157.00-
100.05.71.00.5910 GAS & ELECTRIC 83,500.00 83,500.00 33,757.96 6,402.81 40.43% 49,742.04-
100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 919.22 .00 36.77% 1,580.78-
100.05.71.00.6062 PROGRAMMING 5,000.00 5,000.00 3,370.49 1,708.90 67.41% 1,629.51-
100.05.71.01.5711 PRINT MATERIALS 114,000.00 114,000.00 53,236.35 7,278.08 46.70% 60,763.65-
100.05.71.01.5713 PRINT MATERIALS - ADULT .00 .00 .00 .00 .00 .00
100.05.71.02.5711 AUDIO-VISUAL MATERIALS 50,000.00 50,000.00 22,446.95 2,951.31 44.89% 27,553.05-
100.05.71.03.5711 ELECTRONIC MATERIALS 16,000.00 16,000.00 12,010.44 848.60 75.07% 3,989.56-
100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V. .00 .00 .00 .00 .00 .00
100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00
100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00
100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00
100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00
100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00
100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00
100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00
100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00
100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00
Total LIBRARY DEPARTMENT: 1,233,258.17 1,233,258.17 618,413.73 57,245.85 50.14% 614,844.44-
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1
Report dates: 7/1/2016-7/31/2016 Aug 03, 2016 04:07PM
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999"
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
3M
SI0015099-US 1 Invoice ANNUAL SUPPORT & MAINTENAN 07/20/2016 07/26/2016 3,785.00 716 100.05.71.00.5401
Total 3M:3,785.00
AMERICAN LIBRARY ASSOCIATION
0073641292 1 Invoice PROGRAMMING 07/01/2016 07/12/2016 92.00 716 100.05.71.00.6062
Total AMERICAN LIBRARY ASSOCIATION:92.00
BAKER & TAYLOR COMPANY
0002811122 1 Invoice PRINT 07/06/2016 07/12/2016 34.80- 716 100.05.71.01.5711
2032109147 1 Invoice PRINT 07/01/2016 07/12/2016 1,134.26 716 100.05.71.01.5711
2032111072 1 Invoice PRINT 07/01/2016 07/12/2016 223.20 716 100.05.71.01.5711
2032121452 1 Invoice PRINT 07/06/2016 07/12/2016 482.75 716 100.05.71.01.5711
2032127516 1 Invoice PRINT 07/14/2016 07/26/2016 1,780.87 716 100.05.71.01.5711
2032135616 1 Invoice PRINT 07/14/2016 07/26/2016 1,191.82 716 100.05.71.01.5711
2032143365 1 Invoice PRINT 07/20/2016 07/26/2016 1,388.75 716 100.05.71.01.5711
2032143365 2 Invoice AV 07/20/2016 07/26/2016 21.99 716 100.05.71.02.5711
5014164116 1 Invoice PRINT 07/01/2016 07/12/2016 32.00 716 100.05.71.01.5711
5014172667 1 Invoice PRINT 07/06/2016 07/12/2016 126.26 716 100.05.71.01.5711
5014179587 1 Invoice PRINT 07/14/2016 07/26/2016 136.90 716 100.05.71.01.5711
5014187212 1 Invoice PRINT 07/20/2016 07/26/2016 22.27 716 100.05.71.01.5711
Total BAKER & TAYLOR COMPANY:6,506.27
BAKER & TAYLOR ENTERTAINMENT
B18346260 1 Invoice AV 07/01/2016 07/12/2016 11.88 716 100.05.71.02.5711
B18346261 1 Invoice AV 07/01/2016 07/12/2016 86.14 716 100.05.71.02.5711
B18884810 1 Invoice AV 07/01/2016 07/12/2016 11.88 716 100.05.71.02.5711
B18884811 1 Invoice AV 07/01/2016 07/12/2016 12.73 716 100.05.71.02.5711
B18884812 1 Invoice AV 07/01/2016 07/12/2016 35.12 716 100.05.71.02.5711
B18884813 1 Invoice AV 07/01/2016 07/12/2016 107.95 716 100.05.71.02.5711
B18884814 1 Invoice AV 07/01/2016 07/12/2016 21.59 716 100.05.71.02.5711
B18983110 1 Invoice AV 07/01/2016 07/12/2016 14.39 716 100.05.71.02.5711
B19353250 1 Invoice AV 07/14/2016 07/26/2016 192.12 716 100.05.71.02.5711
B19353251 1 Invoice AV 07/14/2016 07/26/2016 28.79 716 100.05.71.02.5711
B19435730 1 Invoice AV 07/06/2016 07/12/2016 16.80 716 100.05.71.02.5711
B19565900 1 Invoice AV 07/13/2016 07/26/2016 72.71 716 100.05.71.02.5711
B19815000 1 Invoice AV 07/20/2016 07/26/2016 149.60 716 100.05.71.02.5711
B19815001 1 Invoice AV 07/20/2016 07/26/2016 33.23 716 100.05.71.02.5711
T40172390 1 Invoice AV 07/01/2016 07/12/2016 21.56 716 100.05.71.02.5711
T40342440 1 Invoice AV 07/06/2016 07/12/2016 199.34 716 100.05.71.02.5711
T40637330 1 Invoice AV 07/14/2016 07/26/2016 181.40 716 100.05.71.02.5711
T40637530 1 Invoice AV 07/14/2016 07/26/2016 24.62 716 100.05.71.02.5711
Total BAKER & TAYLOR ENTERTAINMENT:1,221.85
CIVIC PLUS CORP
160017 1 Invoice LIBRARY DEPT PACKAGE SETUP 07/19/2016 07/26/2016 1,350.00 716 100.05.71.00.5505
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2
Report dates: 7/1/2016-7/31/2016 Aug 03, 2016 04:07PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
160017 2 Invoice LIBRARY WEBSITE ANNUAL HOSI 07/19/2016 07/26/2016 650.00 716 100.05.71.00.5505
Total CIVIC PLUS CORP:2,000.00
DEMCO EDUCATIONAL CORP
5901807 1 Invoice PROGRAMMING 07/01/2016 07/12/2016 24.24 716 100.05.71.00.6062
5901807 2 Invoice PROCESSING SUPPLIES 07/01/2016 07/12/2016 383.28 716 100.05.71.00.5701
Total DEMCO EDUCATIONAL CORP:407.52
EAGLE MEDIA, INC.
00122284 1 Invoice SIGNAGE 07/01/2016 07/12/2016 71.80 716 100.05.71.00.5701
Total EAGLE MEDIA, INC.:71.80
EDC EDUCATIONAL SERVICES
4275252 1 Invoice PRINT 07/01/2016 07/12/2016 376.82 716 100.05.71.01.5711
Total EDC EDUCATIONAL SERVICES:376.82
ELLIOTT'S ACE HARDWARE
601005/071216 4 Invoice LIBRARY MAINT 07/06/2016 07/12/2016 11.99 716 100.05.71.00.5415
Total ELLIOTT'S ACE HARDWARE:11.99
FINDAWAY WORLD,LLC
189043 1 Invoice AV 07/14/2016 07/26/2016 743.87 716 100.05.71.02.5711
Total FINDAWAY WORLD,LLC:743.87
FIRST BUSINESS
3871/072616 1 Invoice FOL - PR 06/27/2016 07/26/2016 30.88 716 100.05.71.00.5752
3897/072616 1 Invoice FOL - PR 06/27/2016 07/26/2016 150.49 716 100.05.71.00.5752
3897/072616 2 Invoice PROGRAMMING 06/27/2016 07/26/2016 126.12 716 100.05.71.00.6062
3897/072616 3 Invoice INSERVICE 06/27/2016 07/26/2016 145.86 716 100.05.71.00.5303
3905/072616 1 Invoice FOL - PR RETURNS 06/27/2016 07/26/2016 18.44- 716 100.05.71.00.5752
3905/072616 2 Invoice FOL - PR 06/27/2016 07/26/2016 225.34 716 100.05.71.00.5752
3905/072616 3 Invoice ELECTRONIC 06/27/2016 07/26/2016 84.60 716 100.05.71.03.5711
3913/072616 1 Invoice PROGRAMMING 06/27/2016 07/26/2016 551.03 716 100.05.71.00.6062
3913/072616 2 Invoice PRINT 06/27/2016 07/26/2016 92.98 716 100.05.71.01.5711
5342-072616 2 Invoice LIBRARY MAINT 06/27/2016 07/26/2016 8.97 716 100.05.71.00.5415
8855/072616 1 Invoice AV 06/27/2016 07/26/2016 67.87 716 100.05.71.02.5711
Total FIRST BUSINESS:1,465.70
JAMES IMAGING SYSTEMS INC
686376 1 Invoice STAFF COPIER CONTRACT 07/14/2016 07/26/2016 967.87 716 100.05.71.00.5401
686376 2 Invoice PROMOTIONAL MATERIALS 07/14/2016 07/26/2016 790.51 716 100.05.71.00.6062
Total JAMES IMAGING SYSTEMS INC:1,758.38
JAMES IMAGING SYSTEMS INC (lease)
308685668 1 Invoice PUBLIC PRINT STATION 07/20/2016 07/26/2016 428.49 716 100.05.71.00.5401
Total JAMES IMAGING SYSTEMS INC (lease):428.49
JANI-KING INC- MILW REGION
MIL07160154 3 Invoice CLEANING LIBRARY - JULY 07/01/2016 07/12/2016 3,049.00 716 100.05.71.00.5835
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3
Report dates: 7/1/2016-7/31/2016 Aug 03, 2016 04:07PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
Total JANI-KING INC- MILW REGION:3,049.00
JANWAY COMPANY USA, INC.
122615 1 Invoice PROCESSING SUPPLIES 07/14/2016 07/26/2016 466.96 716 100.05.71.00.5701
Total JANWAY COMPANY USA, INC.:466.96
JM BRENNAN, INC.
SALES000076 1 Invoice HVAC MAINTENANCE 07/20/2016 07/26/2016 1,690.00 716 100.05.71.00.5415
Total JM BRENNAN, INC.:1,690.00
KC'S INFLATABLES, LLC
2016-241/0726 1 Invoice JAMMIN JANESVILLE 07/14/2016 07/26/2016 125.00 716 100.05.71.00.6062
Total KC'S INFLATABLES, LLC:125.00
MERGENT, INC
183865 1 Invoice PRINT 07/20/2016 07/26/2016 324.00 716 100.05.71.01.5711
Total MERGENT, INC:324.00
MICROMARKETING LLC
626830 1 Invoice AV 07/01/2016 07/12/2016 76.99 716 100.05.71.02.5711
627177 1 Invoice AV 07/06/2016 07/12/2016 39.99 716 100.05.71.02.5711
628776 1 Invoice AV 07/20/2016 07/26/2016 235.98 716 100.05.71.02.5711
Total MICROMARKETING LLC:352.96
MIDWEST TAPE
94088233 1 Invoice AV 07/01/2016 07/12/2016 209.90 716 100.05.71.02.5711
94108824 1 Invoice AV 07/14/2016 07/26/2016 91.96 716 100.05.71.02.5711
94108826 1 Invoice AV 07/14/2016 07/26/2016 19.94 716 100.05.71.02.5711
94127889 1 Invoice AV 07/20/2016 07/26/2016 68.97 716 100.05.71.02.5711
Total MIDWEST TAPE:390.77
PENGUIN RANDOM HOUSE LLC
1087773421 1 Invoice AV 07/01/2016 07/12/2016 67.00 716 100.05.71.02.5711
1087797404 1 Invoice AV 07/01/2016 07/12/2016 40.00 716 100.05.71.02.5711
1087832641 1 Invoice AV 07/14/2016 07/26/2016 45.00 716 100.05.71.02.5711
Total PENGUIN RANDOM HOUSE LLC:152.00
SAFEWAY PEST MANAGEMENT INC.
530660 1 Invoice PEST CONTROL 07/01/2016 07/12/2016 30.00 716 100.05.71.00.5415
Total SAFEWAY PEST MANAGEMENT INC.:30.00
U.S. CELLULAR
0143836884 7 Invoice Monthly Charge -Library 07/20/2016 07/26/2016 25.00 716 100.05.71.00.5602
Total U.S. CELLULAR:25.00
WAUKESHA COUNTY TREASURER
2016-0000016 1 Invoice E MAGAZINES 07/01/2016 07/12/2016 764.00 716 100.05.71.03.5711
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 4
Report dates: 7/1/2016-7/31/2016 Aug 03, 2016 04:07PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
Total WAUKESHA COUNTY TREASURER:764.00
WE ENERGIES
5499-564-961/1 Invoice LIBRARY - GAS 07/06/2016 07/12/2016 510.48 716 100.05.71.00.5910
5499-564-961/2 Invoice LIBRARY - ELECTRIC 07/06/2016 07/12/2016 5,892.33 716 100.05.71.00.5910
Total WE ENERGIES:6,402.81
Grand Totals:32,642.19
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999"
S73 W16663 Janesville Road Muskego, WI 53150
(262) 971-2100 www.cityofmuskego.org/library
Director’s Report
August, 2016
1. Young Adult update (from Amanda Hyland, Young Adult Librarian): The Teen
Summer Reading Program has been quite successful this year with 147 teens
registered. Throughout the month of July teens have attended a variety of
programs for summer reading, which included a Minecraft building contest,
creating perler bead pixel art, and playing Plants VS Zombies Live. The Teen
Summer Reading Program will end with a Mario Pizza Party on Saturday, August
13.
2. Adult Services update (from Elke Saylor, Head of Public Services): As the
Summer Reading Program wraps up this week, we can all pat ourselves on the
back for an exceptionally successful program. Participation numbers are up across
the board and the feedback has been consistently positive. We have also seen
terrific staff support with shelvers, aides and librarians pitching in to make
programs successful.
To tie into the healthy living theme of the Summer Reading Program, we offered
a presentation by Terry Fisk on what it takes to “Live to 100.” While Terry is
better known for his presentations on hauntings and all things spiritual, he drew a
nice crowd of 27 and gave everyone a lot to think about.
We are now gearing up for a busy fall with several big programs for adults,
including the ever popular Mark Moran who will be back to evaluate antiques and
collectibles.
3. Children’s update (from Abby Bussen, Children’s Librarian): The Children's
Department spent July hard at work keeping our Summer Reading Program going
strong. The month kicked off with a Star Wars Tea Party, where participants
chose between the light and dark side, decorated cookies and cupcakes, and made
fun takeaway crafts like glowstick light sabers. We also hosted 3 Tuesday
afternoon performances during the month, including Kids Play, an improv
comedy duo, ZooZort, a live animal education show, and Duke Otherwise, an
original musician. All programs were well attended and enjoyed by families. We
continued our weekly storytime programming and held 2 sensory playdates in the
long month, as well as 2 All-Abilities Storytimes. Our once monthly events,
Chew & View and Family Picturebook Brunch, were popular as well. Our reading
program finished the month strong with 901 participants. The summer reading
program ends August 13. Children's Department staff are already hard at work
planning the remaining programs for fall and winter of 2016.
S73 W16663 Janesville Road Muskego, WI 53150
(262) 971-2100 www.cityofmuskego.org/library
4. From ALA: A new report, Public Libraries: A Vital Space for Family
Engagement, released by Harvard Family Research Project and the Public Library
Association issues a call to action for libraries to strengthen their efforts to engage
families in children’s learning.
Harvard Family Research Project surveyed public library leaders from around the
country about their family engagement practices, convened a learning community
of librarians, conducted interviews with librarians and reviewed research to
closely study family engagement practices in public libraries. This report
highlights five promising ways that libraries engage families in children’s
learning from early childhood and throughout the school years.
• Reach Out: Libraries reach out to families to promote the programs,
collections, and services that are vital in a knowledge economy.
• Raise Up: Libraries elevate family views and voices in how library programs
and services are developed and carried out.
• Reinforce: Libraries guide and model the specific actions that family members
can take to support learning, reaffirming families’ important roles and
strengthening feelings of efficacy.
• Relate: Libraries offer opportunities for families to build peer-to-peer
relationships, social networks and parent-child relationships.
• Reimagine: Libraries are expanding their community partnerships; combining
resources and extending their range; improving children’s and families’ well-
being; and linking to new learning opportunities.
The report can viewed at http://www.ala.org/pla/initiatives/familyengagement.
5. Wisconsin Trustee Training Week 2016
August 22-26, 2016
12:00 noon - 1:00 pm
Webinar Series
Bridges and other Wisconsin library systems are sponsoring a series of webcasts,
developed and coordinated by South Central Library System, that are geared
toward public library trustees. There will be one online session offered each day
at noon with a different topic and speaker. This one session per day is set so it
can fit into busy schedules. These programs will also be archived. They will
begin at 12:00 pm and will run 60 minutes. More more information and
registration is available at this link: http://www.wistrusteetraining.com
6. Employee Anniversaries in August:
S73 W16663 Janesville Road Muskego, WI 53150
(262) 971-2100 www.cityofmuskego.org/library
39 years Linda Brown, Circulation Supervisor
15 years Suzette Roushia, Aide
15 years Jean Satorius, Aide
JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC Through July
Checkouts
2015 22,289 20,903 23,726 20,787 19,380 27,204 27,944 24,319 20,666 21,756 21,377 17,132 162,233
2016 22,245 22,848 24,440 23,347 20,907 28,260 27,967 170,014
% Change -0.2%9.3%3.0%12.3%7.9%3.9%0.1%4.8%
eBook Checkouts
2015 1,323 1,300 1,384 1,241 1,334 1,275 1,453 1,556 1,363 1,389 1,386 1,083 9,310
2016 1,654 1,528 1,647 1,522 1,563 1,446 1,547 10,907
% Change 25.0%17.5%19.0%22.6%17.2%13.4%6.5%17.2%
Self-Service Transaction Percentage of Total Circ (Self-check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts)
2015 52.2%54.1%53.7%55.8%56.1%52.2%54.7%57.1%54.7%56.7%57.3%49.5%
2016 57.0%57.1%57.7%55.7%59.5%55.1%57.4%
Library Visits
2015 11,050 11,136 12,309 11,399 9,834 14,646 13,315 12,222 10,828 10,692 9,855 8,132 83,689
2016 11,004 11,575 12,858 11,846 10,365 14,063 12,930 84,641
% Change -0.4%3.9%4.5%3.9%5.4%-4.0%-2.9%1.1%
Reference Transactions
2015 1,500 1,632 1,714 1,363 1,100 1,584 1,362 1,188 1,172 1,185 1,123 1,168 10,255
2016 1,323 1,415 1,434 1,244 1,069 1,279 1,166 8,930
% Change -11.8%-13.3%-16.3%-8.7%-2.8%-19.3%-14.4%-12.9%
Meeting Room Use
2015 91 101 123 110 88 64 62 54 74 86 75 59 639
2016 82 83 98 83 81 76 47 550
% Change -9.9%-17.8%-20.3%-24.5%-8.0%18.8%-24.2%-13.9%
Monthly Statistics for Muskego Public Library 2016
S73 W16663 Janesville Road Muskego, WI 53150
(262) 971-2100 www.cityofmuskego.org/library
TO: LIBRARY BOARD
FROM: PETE LOEFFEL, LIBRARY DIRECTOR
SUBJECT: 2017 PROPOSED LIBRARY BUDGET
DATE: AUGUST 11, 2016
CC:
Attached is an updated 2017 Proposed Library Budget that includes some updated
numbers from the City’s Finance and IT Departments.
The 2017 Salaries & Benefits total has been updated by the Finance Department
to $766,774. This is up $1,389 (0.18%) from the $765,385 presented on the
proposed budget at the July Library Board meeting. The change is due to updated
health insurance costs, as well as some slight salary and wage projections.
The Computer Charges account has been updated by the IT Department to
$33,390. This is up $3,390 (11.3%) from the $30,000 presented on the proposed
budget at the July Library Board meeting. This is due to updated costs for Library
equipment such as Citrix support, firewall costs, and website maintenance.
These two updates increase the Library’s total operating budget to $1,204,256.
This is up $4,779 (0.4%) from the $1,199,477 presented on the proposed budget
at the July Library Board meeting. The 2017 proposed budget is 2.35% less than
the 2016 adopted Library budget.
2014 2015 2016 2016 2016 2017
ACTUAL ACTUAL BUDGET ACTUAL PROJECTED BUDGET
EXPENDITURES ADOPTED thru 06/30 TOTAL PROPOSED
100.05.71 00.5101 SALARY & WAGES 594,646 609,546 583,401 248,480 570,000 586,070
100.05.71 00.5102 SALARY & WAGES - OVERTIME 730 - 2,000 - 1,000 2,000
100.05.71 00.5201 FICA 45,127 46,149 45,629 19,170 44,000 46,603
100.05.71 00.5202 PENSION 39,824 38,812 35,713 15,118 33,000 38,119
100.05.71 00.5203 HEALTH INSURANCE 119,202 125,013 127,776 38,619 80,000 71,580
100.05.71 00.5204 LIFE INSURANCE 1,675 1,405 1,466 567 1,200 1,282
100.05.71 00.5205 FSA FEE EXPENSE 29 - - - - -
100.05.71 00.5229 HEALTH INSURANCE ALLOWANCE 12,120 10,575 10,560 7,520 17,000 21,120
100.05.71 01.5711 PRINT MATERIALS 115,232 121,382 114,000 45,958 114,000 115,000
100.05.71 02.5711 AUDIO VISUAL MATERIALS 46,487 45,905 50,000 19,496 50,000 50,000
100.05.71 03.5711 ELECTRONIC MATERIALS 13,936 14,329 16,000 11,162 16,000 16,000
100.05.71 00.5774 LIBRARY REPLACEMENT - - 1,200 69 1,500 1,300
100.05.71 00.5415 MAINTENANCE OF BLDG & GROUNDS 37,817 33,038 34,000 25,517 34,000 36,000
100.05.71 00.5602 TELEPHONE 75 321 300 100 300 300
100.05.71 00.5703 HOUSEKEEPING SUPPLIES 2,835 2,825 4,000 1,621 3,500 3,500
100.05.71 00.5835 HOUSEKEEPING SERVICES 36,588 36,638 38,500 18,294 38,500 38,500
100.05.71 00.5910 GAS & ELECTRIC 88,539 71,865 83,500 27,355 80,000 80,000
100.05.71 00.5915 SEWER & WATER 1,900 2,226 2,500 919 2,500 2,500
100.05.71 00.5302 MILEAGE 653 728 1,200 441 1,000 1,200
100.05.71 00.5303 CONFERENCES & TRAINING 2,310 1,997 3,500 1,559 3,500 3,500
100.05.71 00.5305 DUES & MEMBERSHIPS 1,051 1,006 1,200 887 1,200 1,300
100.05.71 00.5401 LIBRARY EQUIPMENT 12,829 13,106 15,000 4,643 15,000 19,000
100.05.71 00.5505 COMPUTER CHARGES/LIBRARY 33,399 33,053 30,000 24,561 30,000 33,390
100.05.71 00.5701 OFFICE SUPPLIES 20,317 20,543 20,000 14,203 20,000 8,000
PROCESSING SUPPLIES - - - - - 16,400
100.05.71 00.5740 LIBRARY GRANT EXP - - 1,813 6,171 6,171 1,592
100.05.71 00.5752 LIBRARY FRIENDS EXP - - 5,000 2,578 5,000 5,000
100.05.71 00.6062 PROGRAMMING 2,934 2,999 5,000 1,662 5,000 5,000
------------------------------------------------------------------------------------------------
EXPENDITURE TOTAL 1,230,257 1,233,460 1,233,257 536,668 1,173,371 1,204,256
REVENUES
100.05.71 00.4140 LIBRARY GRANT REV 1,813 2,000 6,171 1,592
100.05.71 00.4150 LIBRARY - SYSTEM, ETC 106,457 108,994 113,836 57,055 113,836 112,845
100.05.71 00.4274 LIBRARY LOST & DAMAGED 1,386 1,495 1,200 803 1,500 1,300
100.05.71 00.4313 LIBRARY FINES 18,986 16,945 19,000 8,705 17,400 17,000
100.05.71 00.4314 LIBRARY TAXABLE REVENUE 8,771 9,507 8,500 4,704 9,000 9,000
100.05.71 00.4542 LIBRARY PHONE USE 10 - - - - -
100.05.71 00.4544 ROOM RENTAL 875 1,000 1,000 1,275 2,000 1,000
100.05.71 00.4552 LIBRARY FRIENDS REV 5,000 2,055 5,000 5,000
REVENUE TOTAL 136,484 137,941 150,349 74,597 148,736 147,737
NET CITY SUPPORT FOR LIBRARY 1,093,773 1,095,519 1,082,909 1,024,635 1,056,519
Category Summaries
SALARIES TOTAL 595,376 609,546 585,401 47.5%571,000 588,070 48.8%
BENEFITS TOTAL 217,977 221,954 221,144 17.9%175,200 178,704 14.8%
SALARIES & BENEFITS 813,353 831,500 806,545 65.4%746,200 766,774 63.7%
MATERIALS TOTAL 175,655 181,616 181,200 14.7%181,500 182,300 15.1%
BUILDING & UTILITIES TOTAL 167,756 146,913 162,800 13.2%158,800 160,800 13.4%
MISCELLANEOUS 73,493 73,431 82,713 6.7%86,871 94,382 7.8%
------------------------------------------100.0%----------------------------100.0%
TOTAL 1,230,257 1,233,460 1,233,257 1,173,371 1,204,256
2017 Proposed Library Budget
8/12/2016
Developing Essential Library Policies TE10-1
10 Developing Essential
Library Policies
Policies guide the daily operation of the library and the decision-making of the
library director and staff. Essentially, policies provide the framework for library
operations and services. Carefully developed policies can help ensure high-quality
library service that provides for community needs, wise use of library resources,
and fair treatment of library staff and library users.
Library boards should approve policies to cover many issues, including the
services offered by the library (such as the hours the library is open to the public),
circulation of materials, selection of books and other resources, confidentiality of
patron records, and use of electronic resources. The library personnel policy (see
Trustee Essential #7: The Library Board and Library Personnel) and the board
bylaws (see Trustee Essential #3: Bylaws—Organizing the Board for Effective
Action) are two essential statements of policy relating to library and library board
internal operations.
Wisconsin Statutes authorize the library board to establish both “external
policies” (policies that determine how the library serves the public) and “internal
policies” (policies that govern library board operations and library management).
Wisconsin Statutes Section 43.52(2) provides that “[e]very public library shall be
. . . subject to such reasonable regulations as the library board prescribes in order
to render its use most beneficial to the greatest number. The library board may
exclude from the use of the public library all persons who willfully violate such
regulations.” Additional broad authority is granted by Section 43.58(4): “… [T]he
library board shall supervise the administration of the public library an d shall
appoint a librarian… and prescribe [library employee] duties and compensation.”
Policy Development Steps
The following basic steps provide for careful development and review of library
policies:
1. Director, with staff (and maybe public) input, develops recommended
policies.
2. Board discusses, revises (if necessary), and approves policies.
3. Director makes sure staff and public are aware of policies.
4. Board reviews policies on a regular cycle so all policies are reviewed at
least every three years (perhaps one or two policies could be reviewed per
meeting until all of the policies have been reviewed, and revised if
necessary).
The library board must approve all policies in properly noticed public meetings
(see Trustee Essential #14: The Library Board and the Open Meetings Law for
details).
In This Trustee Essential
Who is responsible for
developing and approv-
ing library policies?
How do you develop
good (and legal)
policies?
Who carries out
policies?
TE10-2 Trustee Essentials: A Handbook for Wisconsin Public Library Trustees
In consideration of policy matters, it is important that you give adequate time
and attention to the many complex issues that may be involved. All library policies
should promote the best interests of the community and be consistent with the
library’s mission and strategic plan. You should be satisfied that a policy is legal,
clear, and reasonable, and that all ramifications (including the effects on the public
image of the library) are understood.
After a new policy is established, it is important that the policy be clearly
documented and available to staff and public. It is helpful for a library to gather all
library policies into a policy manual available to all staff and readily available to
all library users. Many libraries are now posting their policies on their websites
(see http://dpi.wi.gov/pld/boards-directors/policy-resources for examples) to help
make the public more aware of the library’s services and policies.
Although disagreements during the development of policies are natural, each
board member should support staff in implementation of policies once they are
established. Challenges to policies are most common on the topics of material
selection and public Internet access (see Trustee Essential #23: Dealing with
Challenges to Materials or Policies).
Legally Defensible Policies
It is important for policies to be legal. Illegal policies can open the municipality
to liability. (See Trustee Essential #25: Liability Issues, for more information.)
Below are four tests of a legally defensible policy:
Test #1: Policies must comply with current statutes and case law. For
example:
A library policy charging patrons for use of computers in the library would
be contrary to Wisconsin Statutes Section 43.52(2), which requires that
public library services be provided free of charge.
A policy that says the library’s public meeting room cannot be used for
religious purposes would be unconstitutional under a Wisconsin federal
district court decision.
Test #2: Policies must be reasonable (and all penalties must be reasonable).
For example:
A library policy that says, “All talking in the library is prohibited, and
anyone who talks in the library will permanently lose library use
privileges,” is clearly an unreasonable rule with an unreasonably harsh
penalty.
Test #3: Policies must be clear (not ambiguous or vague). For example:
A policy that says, “Library use privileges will be revoked if a patron has
too many overdue books,” is too vague to be fairly administered.
Test #4: Policies must be applied without discrimination. For example:
Developing Essential Library Policies TE10-3
If a library charges fines, it cannot give preferential treatment to some
individual patrons. For example, if the library sometimes waives fines, that
waiver must be available to all patrons on an equal basis—not just to friends
of library staff or to politically important people.
Many libraries find that it is helpful when developing or revising policies to
review the policies of other libraries. Many examples of Wisconsin public library
policies and other resources are available from the Wisconsin Public Library
Policy Resources page.
Policies vs. Procedures
In addition to a policy manual, many libraries find it helpful to write up procedure
manuals, especially for covering complex activities like the selection, ordering,
and processing of new materials. Procedure manuals outline the steps necessary to
accomplish various tasks and therefore are especially valuable to new staff.
Procedures must conform to the policies approved by the library board. While
it is true that the library board is responsible for the entire administration of the
library, your library will operate most effectively if the board delegates
responsibility for the development of procedures and the day-to-day supervision
of library operations to the library director. A properly trained library director is
well equipped to handle this responsibility. “Micro-management” of library
operations by the board is, in almost all cases, an unnecessary use of the board’s
time and a practice that can undermine the authority of the library director. (See
Trustee Essential #6: Evaluating the Director for recommended procedures for
handling any concerns about the director’s performance.)
Discussion Questions
1. What steps can be taken to help a library develop good policies?
2. What would be an example of a “bad” library policy, and why would it be
bad?
3. What should a library trustee do if he/she disagrees with a library policy?
4. Who is responsible for carrying out library policies?
Sources of Additional Information
Wisconsin Trustee Training Module #2: Development of Essential Policies
for Public Libraries
Your library system staff (See Trustee Tool B: Library System Map and
Contact Information.)
Your municipal or county attorney
Wisconsin Public Library Policy Resources