Public Works Committee Packet - 2/15/2016
CITY OF MUSKEGO
PUBLIC WORKS COMMITTEE AGENDA
February 15, 2016
6:00 PM
Aldermen’s Room – Upper Level of City Hall,
W182 S8200 Racine Avenue
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
STATEMENT OF PUBLIC NOTICE
APPROVAL OF MINUTES HELD January 18, 2016.
STATUS OF PROJECTS
Discussion update. No formal action may be taken on any of the following:
1. Annual Road Improvement Program
2. Woods Road Recreational Trail (Racine Ave to Windover Drive)
3. North Cape Road Recreational Trail (Hwy 36 to Aster Hills Subdivision)
4. Lake Street/Wildwood Drive Storm Sewer
5. Flintlock Drive Storm Sewer
6. Moorland Road Reconstruction
7. Automated Refuse Collection
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
1. Discuss Hale Park Drive & Fennimore Lane and Off-street Parking Alternative
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
1. Discuss Moorland Road Reconstruction Detour Options and Staging Alternatives
2. Approval of structural analysis for WE Energies Recreational Trail Bridge near Bass Bay
3. Recommendation of award of the 2016 Road Improvement Program
NEW BUSINESS PLACED ON FILE
(The following items have been placed on file for staff review. Upon completion of review, staff
will submit a supplement detailing options and possible course of action to committee
members.)
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
NOTICE
IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF
THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE-STATED MEETING TO GATHER INFORMATION; NO ACTION
WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE-STATED MEETING OTHER THAN THE GOVERNMENTAL
BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE.
ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED
INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS
SERVICE, CONTACT MUSKEGO COMMUNITY DEVELOPMENT DEPARTMENT, (262) 679-4136.
Unapproved
CITY OF MUSKEGO
PUBLIC WORKS COMMITTEE MINUTES
January 18, 2016
6:00 PM
Aldermen’s Room – Upper Level of City Hall,
W182 S8200 Racine Avenue
CALL TO ORDER
Alderman Hammel called the meeting to order at 6:00PM.
PLEDGE OF ALLEGIANCE
Those present recited the Pledge of Allegiance.
ROLL CALL
Present: Alderman Hammel, Alderman Engelhardt. Also present Public Works Director David
Simpson.
Absent: Alderman Borgman.
STATEMENT OF PUBLIC NOTICE
The meeting was noticed in accordance with the open meeting laws.
APPROVAL OF MINUTES HELD November 16, 2015
Alderman Engelhardt made a motion to approve MINUTES HELD November 16, 2015.
Alderman Hammel seconded.
Motion Passed 2 in favor.
STATUS OF PROJECTS
Discussion update. No formal action may be taken on any of the following:
Annual Road Improvement Program
Woods Road Recreational Trail (Racine Ave to Windover Drive)
North Cape Road Recreational Trail (Hwy 36 to Aster Hills Subdivision)
Lake Street/Wildwood Drive Storm Sewer
Flintlock Drive Storm Sewer
Moorland Road Reconstruction
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
Discuss Draft Construction Plans for Moorland Road Reconstruction and Design Alternatives.
Alderman Engelhardt made a motion to explore the expansion of one foot in each
direction for maximum asphalt width for Moorland Road Reconstruction. Alderman
Hammel seconded.
Motion Passed 2 in favor.
Discuss Refuse Collection Container Color Options.
Alderman Hammel made a motion to approve Gray as the Refuse Collection
Container Color Option. Alderman Engelhardt seconded.
Motion Passed 2 in favor.
Discuss Cross Connection Inspection Program Inspection Fees.
Alderman Engelhardt made a motion to approve $95.00 per meter as the Cross
Connection Inspection Program Inspection Fee. Alderman Hammel seconded.
Motion Passed 2 in favor.
Approval of Electronics Collection Event Agreement with Waukesha County.
Alderman Engelhardt made a motion to approve the Electronics Collection Event
Agreement with Waukesha County without requiring indemnity from the County.
Alderman Hammel seconded.
Motion Passed 2 in favor.
Discuss design width options for the Woods Road Recreation Trail.
Alderman Engelhardt made a motion to approve six foot design width for the Woods
Road Recreation Trail. Alderman Hammel seconded.
Motion Passed 2 in favor.
Discuss WE Energies Recreational Trail Bridge Abandonment near Bass Bay.
Alderman Engelhardt made a motion to investigate the WE Energies Recreational
Trail Bridge Abandonment near Bass Bay with options for the city to replace the
bridge. Alderman Hammel seconded.
Motion Passed 2 in favor.
NEW BUSINESS PLACED ON FILE
(The following items have been placed on file for staff review. Upon completion of review, staff
will submit a supplement detailing options and possible course of action to committee
members.)
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
Alderman Engelhardt made a motion to ADJOURN at 7:03PM. Alderman Hammel
seconded.
Motion Passed 2 in favor.
Page 1 of 3
CITY OF MUSKEGO
Staff Report to Public Works Committee
To: Public Works Committee
From: David Simpson, P.E., Director of Public Works/City Engineer
Subject: Discuss Hale Park Drive & Fennimore Lane Off-street Parking Alternative
Date: February 11, 2016
Previously Reported: Alderman Wolfe has received several complaints regarding the
appearance of the areas of parking directly adjacent to the roadways in front of the two-
family homes near Fennimore Lane and Hale Park Drive. The condition of the roadside
areas has been affected by the constant on street parking pushing further and further off
the edge of pavement. Gravel has been placed in certain areas by a party other than the
City to accommodate street parking. The pictures below show the problem area.
An onsite meeting was held to discuss options such as restricting parking or asking the
owners to provide additional off street parking options. We investigated the potential for
Page 2 of 3
additional off street options and found that most properties are already at their maximum
allowable impervious surfaces, so that option is not viable. By adding additional no
parking areas the problem will most likely be pushed to areas further from this area or
infringe upon areas that don’t need parking restrictions.
We also discussed the possibility of adding on street parking at the cost of the adjacent
homeowners. This would me a reconstruction that would add storm sewer and curb and
gutter that would allow for painted parking spaces completely off the street. This
alternative would cost approximately $15,000-20,000 per property for construction. If
this alternative was chosen, the project would need to be budgeted as a capital
improvement in a future year even if 100% of the project costs would be assessed.
New Information at Last Meeting: At a previous Public Works Committee meeting staff
was asked to prepare a draft drawing of what some off street parking would look like in
the area and determine what the expenses would be if we assessed the property owners.
The attached drawing shows creating 19 parking spots adjacent to the existing pavement
edge. In this scenario we would post the opposite side of the roadway as no parking.
The estimated construction costs for this project would be as follows:
Engineer's Estimate
ITEM DESCRIPTION UNIT ESTIMATED
QUANTITY
UNIT PRICE TOTAL
Silt Fence L.F. 100 $2.00 $200.00
Stone Ditch Check EACH 2 $100.00 $200.00
Common Excavation Lump
Sum
1 $10,000.00 $10,000.00
Saw Cut L.F. 660 $2.50 $1,650.00
Grading Lump
Sum
1 $5,000.00 $5,000.00
1 ¼” Crushed Limestone T.B. Ton 300 $20.00 $6,000.00
¾” Crushed Limestone T.B. Ton 125 $23.00 $2,875.00
24” Curb & Gutter L.F. 660 $45.00 $29,700.00
Roadway Asphaltic Concrete
Binder Course
TON 220 $80.00 $17,600.00
Roadway & Path Asphaltic
Concrete Surface Course
TON 100 $90.00 $9,000.00
15" RCP Storm Sewer L.F. 544 $60.00 $32,640.00
18" RCP Storm Sewer L.F. 30 $65.00 $1,950.00
15" RCP Flared End Section EACH 1 $775.00 $775.00
18" RCP Flared End Section EACH 1 $850.00 $850.00
Page 3 of 3
Sump Line Connections EACH 6 $200.00 $1,200.00
Inlet with Frame and Grate EACH 1 $1,800.00 $1,800.00
Manhole with Frame and
Grate
EACH 2 $2,600.00 $5,200.00
4” Topsoil & Sod S.Y. 700 $9.00 $6,300.00
TOTAL COSTS $132,940.00
Is we assessed the 14 properties at 100% of the construction cost per property would be
approximately $9,500. We could consider designing and bidding in house and not
charging for engineering to keep the total costs down. If we hired a firm to complete the
work it would be an additional $15-20K.
Another alternative that could be considered would be installing no parking signs on one
side of the roadway and making the appropriate repairs to the grass with City crews and
evaluating how that will impact the area.
New Information: At November’s PWC Meeting it was decided to ask the property
owners in to inform them of this possible project. I sent letters to all property
owners and asked for their input. I have attached a copy of the letter sent as well as
the construction drawings.
Recommendation for Action by Committee:
Discuss issue further and make a recommendation for staff to proceed with.
January 29, 2016
Name
Mailing Add
Add
RE: Parking Issues at Hale Park Drive and Fennimore Lane
Property ADDRESS
Dear Property Owner,
The City of Muskego has received complaints regarding on street parking causing damage to
City owned ditches in front of and/or near your property. The Public Works Committee invited
property owners to its October 22, 2014 meeting to discuss this situation and voted to give all
property owners a chance to rectify this situation before the City would step in to resolve the
problem. Any proposed City solution will most likely be an expense to all adjacent property
owners.
Because none of the issues have been resolved the Public Works Committee directed staff to
prepare a plan that would create a dedicated parking area. The enclosed plan was presented at
the November 16th, 2015 Public Works Committee meeting along with a cost estimate for the
proposed work. The total cost of the project is estimate to be $133,000, which could be assessed
to each property for a cost of $9,500 per property. The Committee asked to have the property
owners invited to a future meeting to discuss the plan and its associate costs.
The Public Works Committee will be discussing this issue again at its February meeting so I ask
that you please attend the meeting to be part of the discussion.
Public Works Committee Meeting
Monday, February 15th, 2016- 6:00PM
Muskego City Hall
W182 S8200 Racine Avenue
If you have any questions, please do not hesitate to contact me directly at (262) 679-5686.
Thank you,
City of Muskego
David Simpson, P.E.
Director of Public Works/City Engineer
ENGINEERING DIVISION
W182 S8200 Racine Avenue, PO Box 749
Muskego, Wisconsin 53150-0749
(262) 679-4145 FAX (262) 679-5614
Page 1 of 1
CITY OF MUSKEGO
Staff Report to Public Works Committee
To: Public Works Committee
From: David Simpson, P.E., Director of Public Works/City Engineer
Subject: Discuss Moorland Road Reconstruction Detour Options and Staging
Alternatives
Date: February 11, 2016
As the design of the Moorland Road reconstruction project progresses discussion of traffic staging
and detour routes is important. These decisions are very important because they affect the
traveling public and Muskego’s residents and businesses alike. There different discussion points
and various decisions that need to me made, so I have outlined the talking points for discussion.
Detour Routes- Moorland Road will likely need to be closed to traffic through the 2018
construction season (April-November) and we will need to post a detour during the project for
both Moorland and at times Woods Road. The attached shows the proposed detour routes for
both. There are not a lot of options because we need to take a County road around to the east.
We could chose a different North-South route west of the project, but Lannon is the most used
roadway so residents are used to higher traffic volumes.
Staging/Closure of the Princeton Drive Intersection- Because Moorland Road will be a Mill and
Overlay from Princeton to Janesville we may have some options to allow traffic to continue to use
Moorland Road to Princeton Drive during much of the project’s duration. The attached
drawings show some staging that would be needed early on in the process to install some time
critical storm sewer. Once that pipe is installed the intersection could remain open for much of
the project. We could then allow the contractor to close the inte rsection to complete the
excavation work and install the remaining storm sewer prior to paving the roadway. This closure
could likely be limited to 3-4 weeks. Doing the work in stages will likely add $5K-$10K to the
project versus a total closure. I believe staging should be considered to allow access to the
businesses that access Princeton Drive.
Staging/Closure of the Woods Road Intersection- There are basically two main options for the
construction of the round-a-bout at Woods and Moorland. The first option is to build the
roundabout in stages as shown on the attached, which would leave some traffic movements open
at all times. This option would take a total of at least three months because of the three stages.
The second option is to completely close the intersection down and require the contractor to build
and reopen the intersection in one month while school is out. Closing the intersection completely
would cost approximately 10-15 percent less, which would save approximately $50K-$75K. I
believe that most drivers would prefer to be inconvenienced for a shorter duration and just live
with the detours rather than a longer, multiphase, confusing staged project.
Recommendation for Action by Committee:
Approve detour route as shown. Approve a full closure of the Woods Road/Moorland Road
intersection for no longer than one month while school is not in session. Approve staging the
closure of Princeton Drive to allow no longer than one month of full closure.
MOORLAND/DURHAM RD
WISDOT/CADDS SHEET 42
EHWY:COUNTY:
S:\Wauk_Co\Muskego\Gov\150245_Moorland\Design\DGN\Plansheets\027001_DT.dgnFILE NAME :2/10/2016 1:2000PLOT SCALE : PLOT DATE :PLOT BY :wwolak
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PROJECT NO: 2723-00-71 MOORLAND RD WAUKESHA
PLOT NAME :
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DETOUR PLAN - SHEET
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PROJECT NO: 2723-00-71 MOORLAND RD WAUKESHA
PLOT NAME :
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ON PRINCETON DRIVE
- WIDTH OF STORM SEWER TRENCH PROHIBITS TWO-WAY TRAFFIC
NOTES:
- EB LANE IS CLOSED
- SB RT TURN
- WB RT TURN
- ONE LANE WB
TRAFFIC:
ACROSS MOORLAND ROAD IN EB LANE OF PRINCETON DRIVE
- TWO NEW MANHOLES AND 21-INCH STORM SEWER
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- NO SB TRAFFIC
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TRAFFIC:
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- TWO NEW MANHOLES AND 21-INCH STORM SEWER
CONSTRUCT:
ALTERNATIVE B
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WORK ZONE
TEMPORARY PAVEMENT
REQUIRES REMOVAL OF TREES, MOVING DRIVEWAY CULVERT.
- WIDENING ON SOUTH SIDE OF WOODS ROAD EAST OF INTERSECTION
CONS:
- REMAINDER IS CLOSED
- NB RT TURN
- EB RT TURN
- ONE LANE EB
TRAFFIC:
- NORTH LEG AND WB LANE OF WOODS ROAD
CONSTRUCT:
ALTERNATIVE A: STAGE 1
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WORK ZONE
TEMPORARY PAVEMENT
REQUIRES REALIGNING DITCH AND A DRIVEWAY CULVERT.
- WIDENING ON EAST SIDE OF DURHAM DRIVE SOUTH OF INTERSECTION
OF INTERSECTION CAN ONLY TURN RIGHT OUT OF DRIVEWAYS.
- TWO RESIDENTS ON EAST SIDE OF DURHAM DRIVE SOUTH
CONS:
- REMAINDER IS CLOSED
- NB RT TURN
- ONE LANE WB
TRAFFIC:
- WEST LEG EB LANE AND SOUTH LEG SB LANE
CONSTRUCT:
ALTERNATIVE A: STAGE 2
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WORK ZONE
TEMPORARY PAVEMENT
OF INTERSECTION CAN ONLY TURN LEFT OUT OF DRIVEWAYS.
- TWO RESIDENTS ON EAST SIDE OF DURHAM DRIVE SOUTH
CONS:
- REMAINDER IS CLOSED
- EB RT TURN
- WB LT TURN
- ONE LANE WB
TRAFFIC:
- SOUTH LEG NB LANE AND EAST LEG EB LANE
CONSTRUCT:
ALTERNATIVE A: STAGE 3
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CITY OF MUSKEGO
Staff Report to Public Works Committee
To: Public Works Committee
From: David Simpson, P.E., Director of Public Works/City Engineer
Subject: Approval of structural analysis for the WE Energies Recreational Trail
Bridge near Bass Bay.
Date: February 11, 2016
Since the last Public Works Committee meeting had expressed interest in keeping
the WE Energies trail open to users, including the possibility of constructing a new
bridge we have been exploring options. One option would be for the City to
complete a structural analysis of the existing bridge and ask WE Energies if we can
take over ownership and maintenance.
I have asked WE Energies and they are alright with this approach. I obtained a
price from the structural engineering firm, GRAEF, and have attached it. They
would complete an inspection and a small report to keep costs down. This would be
just enough information to decide if trying to save/repair the existing bridge is
worth pursuing further. Once we have that report we can then determine the best
course of action and how you would like to proceed.
Recommendation for Action by Committee:
Approve moving ahead with the inspection by GRAEF of the WE Energies bridge.
Page 1 of 1
One Honey Creek Corporate Center
125 South 84th Street, Suite 401 Milwaukee, WI 53214-1470 414 / 259 1500 414 / 259 0037 fax www.graef-usa.com
February 11, 2016
David Simpson, P.E.
Director of Public Works/City Engineer
City of Muskego
W182 S8200 Racine Avenue
Muskego, Wisconsin 53150-0749
Subject: Muskego Recreation Trail Bridge Inspection
Professional Services Agreement
Dear David:
Per your request, Graef-USA Inc. (GRAEF) is pleased to provide this proposal for
services to the City of Muskego (Client). An executed copy of this proposal will
become our Agreement.
This proposal is for professional services for the Muskego Recreation Trail
Bridge Inspection (Project). This proposal is subject to GRAEF’s Standard Terms
and Conditions, a copy of which is attached and incorporated by reference.
It is our understanding that the nature of this Project is to perform an inspection
for the Muskego Recreation Trail bridge located near the intersection of Sandy
Beach Drive. The bridge is owned by We-Energies. Because of the bridge’s
age, the City would like a structural safety inspection performed. The inspection
will help to determine if the existing abutments/wingwalls can be reused if the
superstructure requires replacement.
For this Project, GRAEF proposes to provide the following Basic Services:
• Perform a site visit which will include inspecting abutments/wingwalls. We
will look for material deterioration, tipping, and settlement.
• Inspect the superstructure and look for material deterioration.
• Measure the clear span, bridge width, and existing superstructure depth.
• Take underside photos of the bridge elements and their conditions.
• Write an informal e-mail report outlining our findings. Preliminary
replacement or rehabilitation recommendations will be included.
• Post photos on an FTP site for download.
Mr. David Simpson, City of Muskego -2- February 11, 2016
GRAEF will endeavor to perform the proposed Basic Services per the following
schedule:
• Within 2 weeks of your notice to proceed.
• Submit the e-mail report within 2 weeks of our site visit.
At your written request, GRAEF will provide the following Additional Services for
additional compensation as detailed below:
• Write a short letter report with photo documentation outlining our
inspection findings plus rehabilitation or replacement recommendations.
For this Project, it is our understanding the City of Muskego will provide the
following services, items and/or information:
• Existing bridge plans if available.
• Written project changes or additional services requests.
For all Basic Services, the City of Muskego agrees to compensate GRAEF a
lump sum fee of $1,100.00.
For all Additional Services, Client agrees to compensate GRAEF as follows:
• Short letter report on a time and materials basis using our normal hourly
rates.
To accept this proposal, please sign and date both of the enclosed copies and
return one to us. Upon receipt of an executed copy, GRAEF will commence work
on the Project.
Graef-USA Inc. looks forward to providing services to the City of Muskego.
Mr. David Simpson, City of Muskego -3- February 11, 2016
Sincerely,
Graef-USA Inc. Accepted by:
City of Muskego
_____________________
(Signature)
Michael N. Paulos, P.E.
Principal
Date: ________________
Kevin Wood, P.E., S.E.
Principal
Revised 01-27-09 Page 1 of 2
Graef-USA Inc.’s STANDARD TERMS AND CONDITIONS
These Standard Terms and Conditions are material terms of the Professional Services Agreement proposed on February 11, 2016 (Agreement)
by and between Graef-USA Inc. (GRAEF) and the City of Muskego (Client):
Standard of Care: GRAEF shall exercise ordinary professional
care in performing all services under this Agreement, without
warranty or guarantee, expressed or implied.
Client Responsibilities: Client shall at all times procure and
maintain financing adequate to timely pay for all costs of the
PROJECT as incurred; shall timely furnish and provide those
services, items and/or information defined in Agreement, as
amended, and shall reasonably communicate with and reasonably
cooperate with GRAEF in its performance of this Agreement.
GRAEF shall be entitled to rely on the accuracy and completeness
of any services, items and/or information furnished by Client.
These terms are of the essence. Client shall indemnify, defend and
hold GRAEF, its present or former officers, employees and
subconsultant(s), fully harmless from any liability or loss, cost or
expense (including attorney’s fees and other claims expenses) in
any way arising from or in connection with errors, omissions or
deficiencies in the services, items and/or information Client is
obliged to furnish in respect of this Agreement.
Limitation of Liability: Client and GRAEF agree that
GRAEF's liability for any direct, indirect, incidental or
consequential economic losses or damages arising under or in
connection with this agreement (including any attorney's fees
or claims expenses) shall be limited to the sum of one hundred
thousand dollars ($100,000.00).
Additional Services: Client may request or it may become
necessary for GRAEF or its subconsultant(s) to perform Additional
Services in respect of this Agreement. Client shall pay for such
Additional Services above and beyond charges for Basic Services
set forth in this Agreement. GRAEF will notify Client in advance
of GRAEF's intention to render Additional Services. Client's
failure to instruct GRAEF not to perform the proposed Additional
Service shall constitute Client's acceptance of such Additional
Service and agreement to pay for such Additional Service in
accordance with the Invoicing & Payment terms of this Agreement.
Collection Costs: Client shall pay all collection costs GRAEF
incurs in order to collect amounts due from Client under this
Agreement. Collection costs shall include, without limitation,
reasonable attorney's fees and expenses, collection agency fees and
expenses, court fees, collection bonds and reasonable GRAEF staff
costs at standard billing rates for GRAEF's time spent in efforts to
collect. Client's obligation to pay GRAEF's collection costs shall
survive the term of this Agreement or the earlier termination by
either party.
Invoicing & Payment: GRAEF may issue invoices for services
rendered and expenses incurred at such times and with such
frequency as GRAEF deems necessary or appropriate in GRAEF’s
discretion. All invoices are due and payable upon receipt and shall
be considered past due if not paid within thirty (30) calendar days
of the due date. Prompt and full payment of all periodic invoices
or other billings issued by GRAEF pursuant to this Agreement
is of the essence of this Agreement. In the event that Client fails
to promptly and fully pay any invoice as and when due, then, and
in addition to any other remedies allowed by law, GRAEF, may, in
its sole discretion, suspend performance of all services under this
Agreement upon seven (7) calendar days' written notice to Client,
and immediately invoice Client for all unbilled work-in-progress
rendered and other expenses incurred. Upon GRAEF’s receipt of
full payment, in good funds and without offset, of all sums invoiced
in connection with any such declaration of suspension, GRAEF
shall resume services, provided that the time schedule and
compensation under this Agreement shall be equitably adjusted in
a manner acceptable to GRAEF to compensate GRAEF for the
period of suspension plus any other reasonable and necessary time
and expenses GRAEF suffers or incurs to resume services. No
failure by GRAEF to exercise its right to suspend work and
accelerate sums due shall in any way waive or abridge Client’s
obligations to GRAEF or GRAEF’s rights to later suspend work
and accelerate terms. Client agrees GRAEF shall incur no liability
whatsoever to Client, or to any other person, for any loss, cost or
expense arising from any such suspension by GRAEF, either
directly or indirectly. In addition, simple interest shall accrue at the
lower of 1.5% per month (18% per annum), or the maximum
interest rate allowable by law, on any invoiced amounts remaining
unpaid for more than 60 days from the date of the invoice.
Payments made shall be allocated as follows: (1) first to unpaid
collection costs; (2) second to unpaid accrued interest; and (3) last
to unpaid principal of the oldest invoice.
Latent Conditions: Client acknowledges that subsurface or latent
physical conditions at the site that differ materially from those
indicated in the project documents, or unknown or unusual
conditions that materially differ from those ordinarily encountered
may exist. If such latent conditions require a change in the design
or the construction phase services, GRAEF shall be entitled to a
reasonable extension of time to evaluate such change(s) and their
impact on the project and to prepare such additional design
documents as may be necessary to address or respond to such latent
conditions. Client shall pay GRAEF for all services rendered and
reimbursable expenses incurred by GRAEF and its
subconsultant(s), if any, to address, respond to or repair such latent
conditions. Such services by GRAEF or its subconsultant(s) shall
constitute Additional Services.
Graef-USA Inc.’s STANDARD TERMS AND CONDITIONS (continued)
Revised 01-27-09 Page 2 of 2
Insurance: GRAEF shall procure and maintain liability insurance
policies, including professional liability, commercial general
liability, automobile liability, and workers' compensation insurance
for the duration of this Agreement and shall, upon request, produce
certificates evidencing the maintenance of such coverages. Should
Client desire additional insurance, GRAEF shall endeavor
reasonably to procure and maintain such additional insurance, but
Client shall reimburse GRAEF for any additional premiums or
other related costs that GRAEF incurs.
Instruments of Service: All original documents prepared for
Client by GRAEF or GRAEF's independent professional
associate(s) and subconsultant(s) pursuant to this Agreement
(including calculations, computer files, drawings, specifications, or
reports) are Instruments of Professional Service in respect of this
Agreement. GRAEF shall retain an ownership and property
interest therein whether or not the services that are the subject of
this Agreement are completed. Unless otherwise confirmed by
written Addenda to this Agreement, signed by duly authorized
representatives of both Client and GRAEF, no Instrument of
Professional Service in respect of this Agreement constitutes, or is
intended to document or depict any "as-built" conditions of the
completed Work. Client may make and retain copies for
information and reference in connection with the use and
occupancy of the completed project by Client and others; however,
such documents are not intended or represented to be suitable for
reuse by Client or others on extensions of the project, or otherwise.
Any reuse without GRAEF's written consent shall be at Client's sole
risk and responsibility, and without any liability to GRAEF, or to
GRAEF's independent professional associate(s) and
subconsultant(s). Further, Client shall indemnify, defend and hold
GRAEF and GRAEF's independent professional associate(s) and
subconsultant(s), fully harmless from all liability or loss, cost or
expense (including attorney’s fees and other claims expenses) in
any way arising from or in connection with such unauthorized
reuse.
Contractor Submittals: The scope of any review or other action
taken by GRAEF or its subconsultant(s) in respect of any contractor
submittal, such as shop drawings, shall be for the limited purpose
of determining if the submission generally conforms with the
overall intent of the design of the work that is the subject of this
Agreement, but not for purposes of determining accuracy,
completeness or other details such as dimensioning or quantities, or
for substantiating instructions or performance of equipment or
systems. GRAEF shall not be liable or responsible for any error,
omission, defect or deficiency in any contractor submittal.
Pricing Estimates: Neither GRAEF nor Client has any control
over the costs of labor, materials or equipment, over contractors'
methods of determining bid prices, or over competitive bidding,
market or negotiation conditions. Accordingly, GRAEF cannot and
does not warrant or represent that bids or negotiated prices will not
vary from any projected or established budgetary constraints.
Construction Observation: Unless expressly stated in this
Agreement, GRAEF shall have no responsibility for Construction
Observation. If Construction Observation services are performed,
GRAEF's visits to the construction site shall be for the purpose of
becoming generally familiar with the progress and quality of the
construction, and to determine if the construction is being
performed in general accordance with the plans and specifications.
GRAEF shall have no obligation to "inspect" the work of any
contractor or subcontractor and shall have no control or right of
control over and shall not be responsible for any construction
means, methods, techniques, sequences, equipment or procedures
(including, but not limited to, any erection procedures, temporary
bracing or temporary conditions), or for safety precautions and
programs in connection with the construction. Also, GRAEF shall
have no obligation for any defects or deficiencies or other acts or
omissions of any contractor(s) or subcontractor(s) or material
supplier(s), or for the failure of any of them to carry out the
construction in accordance with the contract documents, including
the plans and specifications. GRAEF is not authorized to stop the
construction or to take any other action relating to jobsite safety,
which are solely the contractor’s rights and responsibilities.
Dispute Resolution: GRAEF and Client shall endeavor to resolve
all disputes first through direct negotiations between the parties'
informed and authorized representatives, then through mediation.
If mediation fails to fully resolve all disputes within 120 calendar
days of the first written request for mediation, either party may
pursue any remedy it deems appropriate to the circumstances.
No Assignment: This Agreement is not subject to assignment,
transfer or hypothecation without the written consent of both parties
expressly acknowledging such assignment, transfer or
hypothecation.
Governing Law: This Agreement, as amended, and any disputes
or controversies arising in connection with this Agreement shall be
governed and resolved by the laws of the State of Wisconsin,
without regard to said state's choice of law rules.
Severance of Clauses: In the event that any term, provision or
condition of this Agreement is void or otherwise unenforceable
under the law governing this Agreement, then such terms shall be
stricken and the balance of this Agreement shall be interpreted and
enforced as if such stricken terms never existed.
Integrated Agreement: The parties’ final and entire agreement is
expressed in the attached proposal letter and these Standard Terms
and Conditions. All prior oral agreements or discussions, proposals
and/or negotiations between the parties are merged into and
superceded by this Agreement. No term of the parties’ Agreement
may be orally modified, amended or superceded.
CITY OF MUSKEGO
Staff Report to Public Works Committee
To: Public Works Committee
From: David Simpson, P.E., Director of Public Works/City Engineer
Subject: 2016 Road Improvement Program- Award of Bid
Date: February 11, 2016
Bids for the 2016 Road Improvement Program were opened and read aloud on February
11th at 11:00 a.m. at City Hall and were as follows:
Bidder Total Base Bid Alternate Bid- Moorland Road Patch
1. Payne & Dolan, Inc. $478,751.00 $30,947.40
2. Stark Pavement Corp $547,818.50 $36,687.65
3. Wolf Paving $588,777.30 $35,870.76
The budget for the 2016 Road Program is $700,000. The extraordinarily low oil prices have
driven costs well below what was expected. If the Committee chooses to complete the
Moorland Road patch the total estimated cost will be $509,698.40 plus the inspection costs
of approximately $30,000, we will still be under budget by around $160,000. I believe that
we should take advantage of the low oil prices and add a portion of a roadway that is slated
for next year’s program, such as a portion of Hillendale Drive. I believe the remaining
budgeted dollars would allow for paving Hillendale from Janesville Road north to the curve
in the roadway. If we experience overages in other areas of the project we could shorten
the length of the Hillendale project accordingly to make sure we stay within budget. This
decision doesn’t need to be made tonight, however, some direction would be helpful so that
I can come back for formal approval from the Common Council at a later date.
I have reviewed the bid documents submitted by the low bidder and found that there are no
errors or omissions with the submitted bid. Payne and Dolan has submitted pre-
qualification documents with the City of Muskego and they also meet our requirements.
Given that Payne and Dolan meets the City’s pre-qualification requirements and they have
the low bid amount which is within budget, I recommend that their bid be accepted for the
2016 Road Improvement Program for the base bid as well as the alternate bid for the
patching of Moorland Road. I have attached the bid tab and project location map for
reference.
Recommendation for Action by the Committee:
Award the 2016 Road Improvement program base bid and the alternate bid for the
patching of Moorland Road to Payne and Dolan for a total cost of $509,698.40.
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C i t y o f N e w B e r l i n 2 0 1 6 R O A D I M P R O V E M E N T P L A N
City of Muskego
Waukesha County, Wisconsin
C r e a t e d B y :C i t y o f M u s k e g oEngineering D i v i s i o n
U p d a t e d : J a n u a r y 2 7 , 2 0 1 6
M A P L E G E N D
Street
Lakes
City Boundary
Parking Lot/Other
Road Improvements
^_
0 1 20.5 Miles
I
City of Muskego- 2016 Road Improvement Program
Bid Tabulation
NO.ITEM DESCRIPTION UNIT ESTIMATED
QUANTITY
UNIT
PRICE TOTAL
UNIT
PRICE TOTAL
UNIT
PRICE TOTAL
1a Pulverize, Shape, and Grade S.Y.17,770 $1.30 $23,101.00 $1.94 $34,473.80 $0.55 $9,773.50
1b
Loading and Hauling of
Pulverized material Truckload 75 $40.00 $3,000.00 $342.00 $25,650.00 $105.00 $7,875.00
2
Roadway Asphaltic Concrete
Binder Course (E-0.3, 19.0 mm)TON 3,300 $45.84 $151,272.00 $51.95 $171,435.00 $58.65 $193,545.00
3
Roadway Asphaltic Concrete
Surface Course (E-0.3, 9.5 mm)TON 2,350 $50.48 $118,628.00 $65.28 $153,408.00 $59.25 $139,237.50
Subtotal of Items 1a through 3 $296,001.00 $384,966.80 $350,431.00
4 2" Mill S.Y.14,650 $1.70 $24,905.00 $1.83 $26,809.50 $0.95 $13,917.50
5
Remove & Replace Concrete
Curb and Gutter L.F.1,200 $40.00 $48,000.00 $29.40 $35,280.00 $39.00 $46,800.00
6
Roadway Asphaltic Concrete
Surface Course (E-0.3, 9.5 mm)TON 1,950 $51.10 $99,645.00 $65.28 $127,296.00 $63.50 $123,825.00
Subtotal of Items 4 through 6 $172,550.00 $189,385.50 $184,542.50
7 2.5" Mill S.Y.250 $10.00 $2,500.00 $19.60 $4,900.00 $10.50 $2,625.00
8
Roadway Asphaltic Concrete
Surface Course (E-0.3, 9.5 mm)TON 40 $125.00 $5,000.00 $120.00 $4,800.00 $143.00 $5,720.00
Subtotal of Items 7 through 8 $7,500.00 $9,700.00 $8,345.00
9
5" Concrete Sidewalk Remove
and Replace S.F.300 $9.00 $2,700.00 $15.75 $4,725.00 $15.00 $4,500.00
Subtotal of Items 9 $2,700.00 $4,725.00 $4,500.00
TOTAL OF ESTIMATED PRICES 1-9 (BASE BID)$478,751.00 $588,777.30 $547,818.50
10 2.5" Mill S.Y.2,667 $2.20 $5,867.40 $2.68 $7,147.56 $2.95 $7,867.65
11
Roadway Asphaltic Concrete
Surface Course (E-0.3, 9.5 mm)TON 440 $57.00 $25,080.00 $65.28 $28,723.20 $65.50 $28,820.00
TOTAL OF ESTIMATED PRICES 10-11 (ALTERNATE BID)$30,947.40 $35,870.76 $36,687.65
TOTAL OF ALL ESTIMATED PRICES $509,698.40 $624,648.06 $584,506.15
Payne & Dolan, Inc.Wolf Paving Co., Inc.Stark Pavement Corp.
1 of 1
2/11/2016