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LIBRARY BOARD Packet - 1/19/2016 CITY OF MUSKEGO LIBRARY BOARD AGENDA January 19, 2016 5:00 PM Library Conference Room, S73 W16663 Janesville Road CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA Items listed under consent agenda will be approved in one motion without discussion unless any Board member requests that an item be removed for individual discussion. That item then can be acted on separately at the same meeting under the part of the meeting it would normally appear. 1. Approval of minutes from December 15, 2015 2. Place on file the Library Financial Reports from December 2015 PRESIDENT’S REPORT Information DIRECTOR’S REPORT Information UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: 1. Cracked lobby tiles 2. Children's Assistant position COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT NOTICE PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100. Unapproved CITY OF MUSKEGO LIBRARY BOARD MINUTES December 15, 2015 5:00 PM Library Conference Room, S73 W16663 JANESVILLE RD CALL TO ORDER President Boschert called the meeting to order at 5:02pm. PLEDGE OF ALLEGIANCE ROLL CALL Present were Trustees Boschert, Schaefer, Robertson, Alderman Wolfe, O'Bryan, Konkel, Stuart, Tomaszewski and Library Director Loeffel. Trustee Buckmaster was absent. STATEMENT OF PUBLIC NOTICE Director Loeffel stated that the meeting was noticed in accordance with the open meeting law. PUBLIC COMMENT CONSENT AGENDA Items listed under consent agenda will be approved in one motion without discussion unless any Board member requests that an item be removed for individual discussion. That item then can be acted on separately at the same meeting under the part of the meeting it would normally appear. Alderman Wolfe made a motion to approve the CONSENT AGENDA, Trustee Robertson seconded. Trustee Konkel abstained. Motion Passed 7 in favor. Approval of minutes from November 17, 2015. Place on file the Library Financial Reports from November 2015 PRESIDENT’S REPORT Information President Boschert provided a summary of the strategic planning committee meeting. DIRECTOR’S REPORT Information UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: CAFE Library Services Agreement Alderman Wolfe made a motion to approve the CAFE Library Services Agreement, Trustee Robertson seconded. Motion Passed 8 in favor. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Trustee Tomaszewski made a motion to ADJOURN at 5:25pm, Alderman Wolfe seconded. Motion Passed 8 in favor. CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1 Period: 12/15 Jan 14, 2016 09:19AM 2015-15 2015-15 01/15-12/15 12/15 % Actual Over / Adopted Amended Cur YTD Current Month To (Under) Account Number Account Title Budget Budget Actual Actual Budget Budget GENERAL FUND CULTURE, REC AND EDUCATION 100.05.71.00.4140 LIBRARY GRANTS REV .00 .00 .00 .00 .00 .00 100.05.71.00.4150 WCFLS FUNDING 108,994.00 108,994.00 108,994.00 .00 100.00% .00 100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,200.00 1,200.00 1,494.99 184.49 124.58% 294.99 100.05.71.00.4313 LIBRARY FINES 18,000.00 18,000.00 16,945.47 605.34 94.14% 1,054.53- 100.05.71.00.4314 LIBRARY TAXABLE REVENUE 7,500.00 7,500.00 9,526.70 466.90 127.02% 2,026.70 100.05.71.00.4542 LIBRARY PHONE USE .00 .00 .00 .00 .00 .00 100.05.71.00.4544 ROOM RENTAL 500.00 500.00 1,000.00 .00 200.00% 500.00 100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 .00 .00 .00 .00 .00 100.05.71.00.4552 LIBRARY FRIENDS REV .00 .00 .00 .00 .00 .00 Total LIBRARY DEPARTMENT: 136,194.00 136,194.00 137,961.16 1,256.73 101.30% 1,767.16 CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1 Period: 12/15 Jan 14, 2016 08:40AM 2015-15 2015-15 01/15-12/15 12/15 % Actual Over / Adopted Amended Cur YTD Current Month To (Under) Account Number Account Title Budget Budget Actual Actual Budget Budget GENERAL FUND CULTURE, REC AND EDUCATION 100.05.71.00.5101 SALARY & WAGES 616,044.03 616,044.03 609,545.75 56,305.68 98.95% 6,498.28- 100.05.71.00.5102 SALARIES & WAGES - OVERTIME 2,500.00 2,500.00 .00 .00 .00 2,500.00- 100.05.71.00.5201 FICA 48,245.80 48,245.80 46,148.92 4,344.85 95.65% 2,096.88- 100.05.71.00.5202 PENSION 40,110.86 40,110.86 38,811.99 3,560.08 96.76% 1,298.87- 100.05.71.00.5203 HEALTH 122,383.34 122,383.34 123,619.54 9,768.59 101.01% 1,236.20 100.05.71.00.5204 LIFE 1,321.20 1,321.20 1,405.36 119.20 106.37% 84.16 100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00 100.05.71.00.5229 HEALTH INS. ALLOWANCE 12,120.00 12,120.00 10,575.00 1,200.00 87.25% 1,545.00- 100.05.71.00.5302 MILEAGE 1,200.00 1,200.00 727.51 86.26 60.63% 472.49- 100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 1,976.66 1,030.43 56.48% 1,523.34- 100.05.71.00.5305 DUES & MEMBERSHIP 1,000.00 1,000.00 859.00 .00 85.90% 141.00- 100.05.71.00.5401 MAINTENANCE OF EQUIPMENT 14,000.00 14,000.00 13,105.69 405.41 93.61% 894.31- 100.05.71.00.5415 MAINT OF BUILDINGS & GROUNDS 31,500.00 31,500.00 28,821.35 6,271.41 91.50% 2,678.65- 100.05.71.00.5505 COMPUTER CHARGES/LIBRARY 34,000.00 34,000.00 33,053.14 1,902.50 97.22% 946.86- 100.05.71.00.5602 TELEPHONE 300.00 300.00 296.00 25.00 98.67% 4.00- 100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 20,000.00 20,000.00 20,487.07 3,910.38 102.44% 487.07 100.05.71.00.5703 HOUSEKEEPING SUPPLIES 4,000.00 4,000.00 2,824.63 .00 70.62% 1,175.37- 100.05.71.00.5740 LIBRARY GRANT EXP .00 .00 .00 .00 .00 .00 100.05.71.00.5752 LIBRARY FRIENDS EXP .00 .00 .00 .00 .00 .00 100.05.71.00.5774 LIBRARY REPLACEMENT .00 .00 .00 .00 .00 .00 100.05.71.00.5835 HOUSEKEEPING SERVICES 36,588.00 36,588.00 36,638.00 3,049.00 100.14% 50.00 100.05.71.00.5910 GAS & ELECTRIC 83,500.00 83,500.00 66,627.21 5,423.10 79.79% 16,872.79- 100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 2,226.04 .00 89.04% 273.96- 100.05.71.00.6062 PROGRAMMING 5,000.00 5,000.00 2,574.23 16.65 51.48% 2,425.77- 100.05.71.01.5711 PRINT MATERIALS 114,000.00 114,000.00 121,381.81 22,092.28 106.48% 7,381.81 100.05.71.01.5713 PRINT MATERIALS - ADULT .00 .00 .00 .00 .00 .00 100.05.71.02.5711 AUDIO-VISUAL MATERIALS 50,000.00 50,000.00 43,752.61 9,096.30 87.51% 6,247.39- 100.05.71.03.5711 ELECTRONIC MATERIALS 16,000.00 16,000.00 12,688.04 .00 79.30% 3,311.96- 100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V. .00 .00 .00 .00 .00 .00 100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00 100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00 100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00 100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00 100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00 100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00 100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00 100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00 100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00 Total LIBRARY DEPARTMENT: 1,259,813.23 1,259,813.23 1,218,145.55 128,607.12 96.69% 41,667.68- CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1 Report dates: 12/1/2015-12/31/2015 Jan 14, 2016 09:33AM Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report].Description = {<>} "1099 adjustment" Invoice Detail.Type = {>} "adjustments" Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999" Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number BAKER & TAYLOR COMPANY 2031393103 1 Invoice PRINT 12/02/2015 12/08/2015 1,103.30 1215 100.05.71.01.5711 2031405889 1 Invoice PRINT 12/03/2015 12/08/2015 2,030.24 1215 100.05.71.01.5711 2031406739 1 Invoice PRINT 12/03/2015 12/08/2015 1,053.96 1215 100.05.71.01.5711 2031407616 1 Invoice PRINT 12/03/2015 12/08/2015 3,899.44 1215 100.05.71.01.5711 2031412492 1 Invoice PRINT 12/03/2015 12/08/2015 90.97 1215 100.05.71.01.5711 2031413010 1 Invoice PRINT 12/16/2015 12/22/2015 376.27 1215 100.05.71.01.5711 2031418482 1 Invoice PRINT 12/03/2015 12/08/2015 826.14 1215 100.05.71.01.5711 2031418642 1 Invoice PRINT 12/16/2015 12/22/2015 387.62 1215 100.05.71.01.5711 2031429468 1 Invoice PRINT 12/16/2015 12/22/2015 1,378.94 1215 100.05.71.01.5711 2031431884 1 Invoice PRINT 12/16/2015 12/22/2015 1,069.89 1215 100.05.71.01.5711 2031432116 1 Invoice PRINT 12/16/2015 12/22/2015 70.61 1215 100.05.71.01.5711 2031442899 1 Invoice PRINT 12/16/2015 12/22/2015 414.77 1215 100.05.71.01.5711 2031452870 1 Invoice PRINT 12/16/2015 12/22/2015 931.13 1215 100.05.71.01.5711 2031461530 1 Invoice PRINT 12/16/2015 12/22/2015 358.44 1215 100.05.71.01.5711 2031467653 1 Invoice PRINT 12/16/2015 12/22/2015 1,405.93 1215 100.05.71.01.5711 2031467722 1 Invoice PRINT 12/16/2015 12/22/2015 3,806.86 1215 100.05.71.01.5711 2031472485 1 Invoice PRINT 12/16/2015 12/22/2015 961.04 1215 100.05.71.01.5711 2031503550 1 Invoice PRINT 12/28/2015 01/12/2016 1,071.86 1215 100.05.71.01.5711 2031503734 1 Invoice PRINT 12/28/2015 01/12/2016 67.87 1215 100.05.71.01.5711 2031503780 1 Invoice PRINT 12/28/2015 01/12/2016 179.66 1215 100.05.71.01.5711 5013884993 1 Invoice PRINT 12/02/2015 12/08/2015 42.88 1215 100.05.71.01.5711 5013893704 1 Invoice PRINT 12/16/2015 12/22/2015 92.21 1215 100.05.71.01.5711 5013900832 1 Invoice PRINT 12/16/2015 12/22/2015 48.32 1215 100.05.71.01.5711 5013910884 1 Invoice PRINT 12/16/2015 12/22/2015 103.14 1215 100.05.71.01.5711 5013920940 1 Invoice PRINT 12/28/2015 01/12/2016 23.59 1215 100.05.71.01.5711 Total BAKER & TAYLOR COMPANY:21,795.08 BAKER & TAYLOR ENTERTAINMENT B00723950 1 Invoice AV 12/16/2015 12/22/2015 781.52 1215 100.05.71.02.5711 B01139530 1 Invoice AV 12/16/2015 12/22/2015 17.99 1215 100.05.71.02.5711 B01139540 1 Invoice AV 12/16/2015 12/22/2015 25.19 1215 100.05.71.02.5711 B01346370 1 Invoice AV 12/28/2015 01/12/2016 142.56 1215 100.05.71.02.5711 B01346371 1 Invoice AV 12/28/2015 01/12/2016 10.18 1215 100.05.71.02.5711 B01374970 1 Invoice AV 12/16/2015 12/22/2015 5.25 1215 100.05.71.02.5711 B03919410 1 Invoice AV 12/28/2015 01/12/2016 17.99 1215 100.05.71.02.5711 B04488010 1 Invoice AV 12/28/2015 01/12/2016 612.35 1215 100.05.71.02.5711 B04649430 1 Invoice AV 12/28/2015 01/12/2016 192.56 1215 100.05.71.02.5711 M86074550 1 Invoice AV 12/02/2015 12/08/2015 20.36 1215 100.05.71.02.5711 M86074551 1 Invoice AV 12/02/2015 12/08/2015 14.36 1215 100.05.71.02.5711 M86757210 1 Invoice AV 12/02/2015 12/08/2015 15.83 1215 100.05.71.02.5711 M86757211 1 Invoice AV 12/02/2015 12/08/2015 128.81 1215 100.05.71.02.5711 M86757212 1 Invoice AV 12/02/2015 12/08/2015 10.79 1215 100.05.71.02.5711 M87453160 1 Invoice AV 12/16/2015 12/22/2015 940.85 1215 100.05.71.02.5711 M87453450 1 Invoice AV 12/02/2015 12/08/2015 356.98 1215 100.05.71.02.5711 M87556840 1 Invoice PRINT 12/16/2015 12/22/2015 10.79 1215 100.05.71.01.5711 M87556841 1 Invoice AV 12/16/2015 12/22/2015 32.38 1215 100.05.71.02.5711 T29247310 1 Invoice AV 12/16/2015 12/22/2015 25.15 1215 100.05.71.02.5711 T30355360 1 Invoice AV 12/16/2015 12/22/2015 69.77 1215 100.05.71.02.5711 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2 Report dates: 12/1/2015-12/31/2015 Jan 14, 2016 09:33AM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number Total BAKER & TAYLOR ENTERTAINMENT:3,431.66 BOECK, LAURA BO12815 1 Invoice MISC OFFICE SUPPLIES 12/03/2015 12/08/2015 19.95 1215 100.05.71.00.5701 Total BOECK, LAURA:19.95 BUSINESS CARD 5147/122215 7 Invoice EMPLOYEE APPRECIATION 11/18/2015 12/22/2015 525.00 1215 100.05.71.00.5303 8031/122215 2 Invoice PRINT 11/18/2015 12/22/2015 21.95 1215 100.05.71.01.5711 8031/122215 4 Invoice WLA MEALS 11/18/2015 12/22/2015 39.44 1215 100.05.71.00.5303 8031/122215 6 Invoice WLA ROOM 11/18/2015 12/22/2015 129.00 1215 100.05.71.00.5303 8031/122215 1 Invoice PRINT 11/18/2015 12/22/2015 89.90 1215 100.05.71.01.5711 8031/122215 3 Invoice PR-FOL 11/18/2015 12/22/2015 30.00 1215 503.05.00.00.6007 8031/122215 5 Invoice WLA MEALS 11/18/2015 12/22/2015 22.81 1215 100.05.71.00.5303 8316/122215 28 Invoice WLA CONF - MEAL 11/18/2015 12/22/2015 13.59 1215 100.05.71.00.5303 8316/122215 26 Invoice AV 11/18/2015 12/22/2015 15.99 1215 100.05.71.02.5711 8316/122215 24 Invoice AV 11/18/2015 12/22/2015 44.37 1215 100.05.71.02.5711 8316/122215 22 Invoice WLA CONF - MEAL 11/18/2015 12/22/2015 9.92 1215 100.05.71.00.5303 8316/122215 20 Invoice WLA ROOM 11/18/2015 12/22/2015 258.00 1215 100.05.71.00.5303 8316/122215 18 Invoice WLA CONF - MEAL 11/18/2015 12/22/2015 18.29 1215 100.05.71.00.5303 8316/122215 12 Invoice AV 11/18/2015 12/22/2015 26.17 1215 100.05.71.02.5711 8316/122215 10 Invoice AV 11/18/2015 12/22/2015 74.16 1215 100.05.71.02.5711 8316/122215 8 Invoice AV 11/18/2015 12/22/2015 19.99 1215 100.05.71.02.5711 8316/122215 6 Invoice AV 11/18/2015 12/22/2015 9.77 1215 100.05.71.02.5711 8316/122215 27 Invoice AV 11/18/2015 12/22/2015 57.96 1215 100.05.71.02.5711 8316/122215 25 Invoice PR - FOL 11/18/2015 12/22/2015 28.20 1215 503.05.00.00.6007 8316/122215 23 Invoice AV 11/18/2015 12/22/2015 29.99 1215 100.05.71.02.5711 8316/122215 21 Invoice AV 11/18/2015 12/22/2015 9.96 1215 100.05.71.02.5711 8316/122215 16 Invoice AV 11/18/2015 12/22/2015 6.59 1215 100.05.71.02.5711 8316/122215 14 Invoice MISC OFFICE SUPPLIES 11/18/2015 12/22/2015 183.14 1215 100.05.71.00.5701 8316/122215 15 Invoice AV 11/18/2015 12/22/2015 9.95 1215 100.05.71.02.5711 8316/122215 13 Invoice CORK BOARD 11/18/2015 12/22/2015 180.68 1215 100.05.71.00.5701 8316/122215 11 Invoice AV 11/18/2015 12/22/2015 37.06 1215 100.05.71.02.5711 8316/122215 9 Invoice AV 11/18/2015 12/22/2015 21.48 1215 100.05.71.02.5711 8316/122215 4 Invoice MISC OFFICE SUPPLIES 11/18/2015 12/22/2015 73.99 1215 100.05.71.00.5701 8316/122215 2 Invoice AV 11/18/2015 12/22/2015 69.96 1215 100.05.71.02.5711 8316/122215 7 Invoice AV 11/18/2015 12/22/2015 60.06 1215 100.05.71.02.5711 8316/122215 5 Invoice AV 11/18/2015 12/22/2015 44.52 1215 100.05.71.02.5711 8316/122215 3 Invoice AV 11/18/2015 12/22/2015 68.96 1215 100.05.71.02.5711 8316/122215 1 Invoice AV 11/18/2015 12/22/2015 36.53 1215 100.05.71.02.5711 8316/122215 19 Invoice WLA CONF - MEAL 11/18/2015 12/22/2015 6.73 1215 100.05.71.00.5303 8316/122215 17 Invoice WLA CONF - MEAL 11/18/2015 12/22/2015 7.65 1215 100.05.71.00.5303 Total BUSINESS CARD:2,281.76 CHICAGO TRIBUNE 165816201/120 1 Invoice PRINT 12/03/2015 12/08/2015 78.00 1215 100.05.71.01.5711 Total CHICAGO TRIBUNE:78.00 COMPLETE OFFICE OF WIS 463195 1 Invoice MISC OFFICE SUPPLIES 12/16/2015 12/22/2015 22.09 1215 100.05.71.00.5701 467306 1 Invoice MISC OFFICE SUPPLIES 12/16/2015 12/22/2015 41.95 1215 100.05.71.00.5701 473259 1 Invoice RECEIPT PAPER 12/28/2015 01/12/2016 116.52 1215 100.05.71.00.5701 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3 Report dates: 12/1/2015-12/31/2015 Jan 14, 2016 09:33AM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number Total COMPLETE OFFICE OF WIS:180.56 DEMCO EDUCATIONAL CORP 5760864 1 Invoice PROCESSING SUPPLIES 12/28/2015 01/12/2016 1,784.47 1215 100.05.71.00.5701 5761205 1 Invoice PAPER RACK & PAPER 12/28/2015 01/12/2016 1,239.34 1215 100.05.71.00.5701 Total DEMCO EDUCATIONAL CORP:3,023.81 ELLIOTT'S ACE HARDWARE 601005/120815 3 Invoice LIBRARY MAINT 12/03/2015 12/08/2015 7.41 1215 100.05.71.00.5415 Total ELLIOTT'S ACE HARDWARE:7.41 FINDAWAY WORLD,LLC 169163 1 Invoice AV 12/02/2015 12/08/2015 55.99 1215 100.05.71.02.5711 170397 1 Invoice AV 12/02/2015 12/08/2015 639.88 1215 100.05.71.02.5711 171168 1 Invoice PROCESSING 12/03/2015 12/08/2015 7.17 1215 100.05.71.00.5701 Total FINDAWAY WORLD,LLC:703.04 G & O THERMAL SUPPPLY CO. 986448 1 Invoice ACTUATOR 12/02/2015 12/08/2015 205.36 1215 100.05.71.00.5415 Total G & O THERMAL SUPPPLY CO.:205.36 GRAYBAR 982544323 1 Invoice LIGHTING 12/16/2015 12/22/2015 88.44 1215 100.05.71.00.5415 982617080 1 Invoice BALLASTS 12/29/2015 01/12/2016 142.20 1215 100.05.71.00.5415 Total GRAYBAR:230.64 HEARTLAND BUSINESS SYSTEMS I151124208 1 Invoice Lib. Citrix updates 12/03/2015 12/08/2015 402.50 1215 100.05.71.00.5505 Total HEARTLAND BUSINESS SYSTEMS:402.50 INK SPOT OF SOUTHEASTERN WISCONSIN LLC 3476 1 Invoice MAGNETS 12/28/2015 01/12/2016 225.00 1215 100.05.71.00.5701 Total INK SPOT OF SOUTHEASTERN WISCONSIN LLC:225.00 JAMES ENTERPRISES JA122215 1 Invoice INTERIOR PAINTING 12/16/2015 12/22/2015 5,480.00 1215 100.05.71.00.5415 Total JAMES ENTERPRISES:5,480.00 JANI-KING INC- MILW REGION MIL12150169 3 Invoice CLEANING/LIB DEC 12/03/2015 12/08/2015 3,049.00 1215 100.05.71.00.5835 Total JANI-KING INC- MILW REGION:3,049.00 MCKINLEY CUSTOM PRODUCTS, INC 67267 1 Invoice NAME TAGS 12/28/2015 01/12/2016 16.08 1215 100.05.71.00.5701 Total MCKINLEY CUSTOM PRODUCTS, INC:16.08 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 4 Report dates: 12/1/2015-12/31/2015 Jan 14, 2016 09:33AM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number MICROMARKETING LLC 597305 1 Invoice AV 12/02/2015 12/08/2015 114.93 1215 100.05.71.02.5711 598295 1 Invoice AV 12/03/2015 12/08/2015 44.99 1215 100.05.71.02.5711 598358 1 Invoice AV 12/03/2015 12/08/2015 40.99 1215 100.05.71.02.5711 598612 1 Invoice AV 12/03/2015 12/08/2015 103.98 1215 100.05.71.02.5711 599039 1 Invoice AV 12/16/2015 12/22/2015 40.99 1215 100.05.71.02.5711 599807 1 Invoice AV 12/16/2015 12/22/2015 35.00 1215 100.05.71.02.5711 600089 1 Invoice AV 12/16/2015 12/22/2015 199.96 1215 100.05.71.02.5711 600138 1 Invoice AV 12/16/2015 12/22/2015 125.74 1215 100.05.71.02.5711 600636 1 Invoice AV 12/28/2015 01/12/2016 128.96 1215 100.05.71.02.5711 601121 1 Invoice AV 12/28/2015 01/12/2016 44.99 1215 100.05.71.02.5711 Total MICROMARKETING LLC:880.53 MIDWEST TAPE 93435527 1 Invoice AV 12/02/2015 12/08/2015 37.78 1215 100.05.71.02.5711 Total MIDWEST TAPE:37.78 PENGUIN RANDOM HOUSE LLC 1085567574 1 Invoice AV 12/02/2015 12/08/2015 32.00 1215 100.05.71.02.5711 1085581635 1 Invoice AV 12/02/2015 12/08/2015 309.00 1215 100.05.71.02.5711 1085638160 1 Invoice AV 12/02/2015 12/08/2015 45.00 1215 100.05.71.02.5711 1085671849 1 Invoice AV 12/03/2015 12/08/2015 80.00 1215 100.05.71.02.5711 1085685229 1 Invoice AV 12/16/2015 12/22/2015 55.00 1215 100.05.71.02.5711 1085685928 1 Invoice AV 12/03/2015 12/08/2015 136.00 1215 100.05.71.02.5711 1085733792 1 Invoice AV 12/16/2015 12/22/2015 619.00 1215 100.05.71.02.5711 1085736196 1 Invoice AV 12/16/2015 12/22/2015 1,015.00 1215 100.05.71.02.5711 1085755631 1 Invoice AV 12/16/2015 12/22/2015 10.00 1215 100.05.71.02.5711 1085763330 1 Invoice AV 12/16/2015 12/22/2015 275.00 1215 100.05.71.02.5711 1085825198 1 Invoice AV 12/16/2015 12/22/2015 355.00 1215 100.05.71.02.5711 9002663982 1 Invoice CREDIT ON RETURN 12/02/2015 12/08/2015 50.00-1215 100.05.71.02.5711 Total PENGUIN RANDOM HOUSE LLC:2,881.00 RECORDED BOOKS 75252220 1 Invoice AV 12/16/2015 12/22/2015 115.05 1215 100.05.71.02.5711 75256057 1 Invoice AV 12/28/2015 01/12/2016 25.00 1215 100.05.71.02.5711 75256058 1 Invoice AV 12/28/2015 01/12/2016 19.99 1215 100.05.71.02.5711 75258410 1 Invoice AV 12/28/2015 01/12/2016 69.98 1215 100.05.71.02.5711 75258904 1 Invoice AV 12/28/2015 01/12/2016 24.99 1215 100.05.71.02.5711 75258905 1 Invoice AV 12/28/2015 01/12/2016 19.99 1215 100.05.71.02.5711 Total RECORDED BOOKS:275.00 SAFEWAY PEST MANAGEMENT INC. 512423 1 Invoice PEST CONTROL 12/02/2015 12/08/2015 30.00 1215 100.05.71.00.5415 Total SAFEWAY PEST MANAGEMENT INC.:30.00 SIEMENS INDUSTRY, INC. 5443900908 1 Invoice BATTERY CHARGER FAILURE 12/16/2015 12/22/2015 288.00 1215 100.05.71.00.5415 Total SIEMENS INDUSTRY, INC.:288.00 U.S. CELLULAR 0112626707 8 Invoice Monthly Charge- Library 12/17/2015 12/22/2015 25.00 1215 100.05.71.00.5602 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 5 Report dates: 12/1/2015-12/31/2015 Jan 14, 2016 09:33AM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number Total U.S. CELLULAR:25.00 WE ENERGIES 5499-564-961/2 Invoice GROUP ELEC/LIB 12/03/2015 12/08/2015 4,379.96 1215 100.05.71.00.5910 5499-564-961/1 Invoice GROUP GAS/LIB 12/03/2015 12/08/2015 1,043.14 1215 100.05.71.00.5910 Total WE ENERGIES:5,423.10 WILS 46250 1 Invoice STRATEGIC PLAN 12/16/2015 12/22/2015 1,110.00 1215 503.05.00.00.6007 Total WILS:1,110.00 WIS TAXPAYERS ALLIANCE WI122215 1 Invoice SUBSCRIPTION RENEWAL 12/18/2015 12/22/2015 48.00 1215 100.05.71.01.5711 Total WIS TAXPAYERS ALLIANCE:48.00 Grand Totals:52,128.26 Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report].Description = {<>} "1099 adjustment" Invoice Detail.Type = {>} "adjustments" Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999" CITY OF MUSKEGO BALANCE SHEET DECEMBER 31, 2015 FEDERATED LIBRARY SYSTEM FUND ASSETS 503.00.00.00.1001 EQUITY IN POOLED CASH 118,351.88 TOTAL ASSETS 118,351.88 LIABILITIES AND EQUITY FUND EQUITY 503.00.00.00.3510 FUND BALANCE-RESERVED 14,784.97 503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT 102,368.51 REVENUE OVER EXPENDITURES - YTD 1,198.40 TOTAL FUND EQUITY 118,351.88 TOTAL LIABILITIES AND EQUITY 118,351.88 CITY OF MUSKEGO BALANCE SHEET DECEMBER 31, 2015 LIBRARY EXPANSION TRUST FUND ASSETS 502.00.00.00.1001 EQUITY IN POOLED CASH ( 32,897.00) 502.00.00.00.1010 CASH - LIBRARY 12,840.70 502.00.00.00.1105 LIBRARY INVESTMENTS 43,185.65 TOTAL ASSETS 23,129.35 LIABILITIES AND EQUITY FUND EQUITY 502.00.00.00.3501 FUND BALANCE-RESERVED 61,692.95 502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 38,031.34) REVENUE OVER EXPENDITURES - YTD ( 532.26) TOTAL FUND EQUITY 23,129.35 TOTAL LIABILITIES AND EQUITY 23,129.35 S73 W16663 Janesville Road Muskego, WI 53150 (262) 971-2100 www.cityofmuskego.org/library Director’s Report January, 2016 1. Adult Services update (from Elke Saylor, Head of Public Services): We are finalizing preparations for the launch of the Four Points Library Memory Project. New Berlin Public Library is hosting the Kick-off Event on Tuesday 1/19 and will host the first Memory Café in February. Representatives from the four libraries recently met with staff from the Alzheimer’s Association for training on the disease and the underlying tenets of Memory Cafes. We are all exited to launch this venture. 2. Children’s update (from Abby Bussen, Children’s Librarian): With many of our children’s programs on hiatus, December was a relatively quiet month in the Children’s department. At our December LEGO Club meeting, children were encouraged to build their dream present. The amazing results stayed up on display for a month. We start off the year with wonderful news – the children’s department won a STEAM (science, technology, engineering, art, and math) grant of $2,000 through the Association of Library Service to Children and the Dollar General Literacy Foundation. With additional funding provided by the Friends of the Muskego Public Library, we will be able to offer three STEAM series over the course of the winter and spring – STEAM’d Up Kids’ Engineering Club, Sweet Eats (an easy cooking course which focuses primarily on art and math), and TECHsplorers Technology Club. These programs not only explore the fun in STEAM, they also encourage children to picture themselves in possible STEAM careers by discussing the diversity in the field with different scientists highlighted each week. For our preschool storytime programming, we decided to eliminate registration for all programs and to offer them on a continuous basis, which allows even more family to take advantage of the free educational opportunities we provide. Looking forward, we have our first Sensory Playdate planned on January 22nd, which is an open-ended play experience that encourages neurotypical and special needs children to learn and explore through their senses. We’ll offer these on a monthly basis. On that same day, a no-school day, we’ll have an Angry Birds LIVE event for elementary aged children, where they’ll build box structures and knock them down – simple, classic fun! 3. Young Adult update (from Amanda Hyland, Young Adult Librarian): During the month of December there was one program and one monthly contest for the young adults. At the DIY Sharpie Mug program on December 14, teens used oil based markers to decorate mugs that were then later baker in the oven. The monthly contest, was the Christmas Carol Picture Puzzle, in which had to S73 W16663 Janesville Road Muskego, WI 53150 (262) 971-2100 www.cityofmuskego.org/library decipher the pictures to guess what Christmas Carol they depicted. Teen Advisory Board met on December 10. 4. Memory Café update: On Tuesday, January 19, there will be a kick-off event at the New Berlin Public Library for the Join the Four Point Library Memory Project as we launch our 2016 Memory Cafés! The “Four Points” partnership between the Hales Corners, Franklin, Muskego and New Berlin Public Libraries formed to provide programs to those living with memory loss, Alzheimer’s disease, and other forms of dementia. Memory Café Advocate John T. McFadden will join us to offer perspectives on dementia friendly communities and will focus on how Memory Cafes serve to help build dementia inclusive communities. All community members are invited to attend the Memory Project Kick-Off to learn more about memory cafés and the Four Points Library Memory Project. 5. Friends of the Library update: The Friends of the Library’s annual wine tasting fund raiser will be on Saturday, May 14 from 7:00 pm to 10:00 pm. Deb McBride is serving as chairperson for the event. At their January meeting, the Friends of the Library approved funding for Library programming in the following amounts: • Children’s, $5500 • Young Adult, $1200 • Adult, $3700 6. Employee Anniversaries in January: 7 years Andrea Herber, Aide 1 year Emily Koster, Page JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC Through Dec Checkouts 2014 22,740 20,401 23,454 21,748 20,152 24,982 29,140 24,514 22,117 22,129 19,552 19,867 270,796 2015 22,289 20,903 23,726 20,787 19,380 27,276 27,944 24,319 20,666 21,756 21,377 17,132 267,555 % Change -2.0%2.5%1.2%-4.4%-3.8%9.2%-4.1%-0.8%-6.6%-1.7%9.3%-13.8%-1.2% eBook Checkouts 2014 1,212 1,012 1,165 1,134 1,006 1,114 1,191 1,058 1,145 1,121 1,190 1,197 13,545 2015 1,323 1,300 1,384 1,241 1,334 1,275 1,453 1,556 1,363 1,389 1,386 1,083 16,087 % Change 9.2%28.5%18.8%9.4%32.6%14.5%22.0%47.1%19.0%23.9%16.5%-9.5%18.8% Self-Service Transaction Percentage of Total Circ (Self-check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts) 2014 2015 52.2%54.1%53.7%55.8%56.1%52.2%54.7%57.1%54.7%56.7%57.3%49.5%54.5% Library Visits 2014 10,104 10,147 12,573 11,083 9,413 12,290 13,327 11,492 10,922 12,212 10,649 9,698 133,910 2015 11,050 11,136 12,309 11,399 9,834 14,646 13,315 12,222 10,828 10,692 9,855 8,132 135,418 % Change 9.4%9.7%-2.1%2.9%4.5%19.2%-0.1%6.4%-0.9%-12.4%-7.5%-16.1%1.1% Reference Transactions 2014 1,542 1,492 1,781 1,412 1,160 1,194 1,418 1,446 1,486 1,561 1,380 1,234 17,106 2015 1,500 1,632 1,714 1,363 1,100 1,584 1,362 1,188 1,172 1,185 1,123 1,168 16,091 % Change -2.7%9.4%-3.8%-3.5%-5.2%32.7%-3.9%-17.8%-21.1%-24.1%-18.6%-5.3%-5.9% Meeting Room Use 2014 88 95 104 91 76 73 102 58 92 123 100 77 1,079 2015 91 101 123 110 88 64 62 54 74 86 75 59 987 % Change 3.4%6.3%18.3%20.9%15.8%-12.3%-39.2%-6.9%-19.6%-30.1%-25.0%-23.4%-8.5% Monthly Statistics for Muskego Public Library 2015 S73 W16663 Janesville Road Muskego, WI 53150 (262) 971-2100 www.cityofmuskego.org/library TO: LIBRARY BOARD FROM: PETE LOEFFEL, LIBRARY DIRECTOR SUBJECT: CRACKED LOBBY TILES DATE: JANUARY 14, 2016 CC: At the December Library Board meeting, Alderman Wolfe inquired about some cracked tiles in the Library’s lobby. City Maintenance employee George Wolwark will be attending the Library Board meeting to discuss options for repair. S73 W16663 Janesville Road Muskego, WI 53150 (262) 971-2100 www.cityofmuskego.org/library TO: LIBRARY BOARD FROM: PETE LOEFFEL, LIBRARY DIRECTOR SUBJECT: CHILDREN’S ASSISTANT POSITION DATE: JANUARY 14, 2016 CC: Children’s Assistant Marie Lund notified the library this week that she will be retiring at the end of January after almost 16 years. As a Children’s Assistant, Marie was an integral part of the programming at the Library, especially with preschool-aged children’s programs, and she will be missed. Library staff is currently evaluating options for replacing the position, and is also working with City Hall administration staff to gather information. More information will presented at the meeting on Tuesday.