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LIBRARY BOARD Packet - 12/15/2015 CITY OF MUSKEGO LIBRARY BOARD AGENDA December 15, 2015 5:00 PM Library Conference Room, S73 W16663 Janesville Road CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA Items listed under consent agenda will be approved in one motion without discussion unless any Board member requests that an item be removed for individual discussion. That item then can be acted on separately at the same meeting under the part of the meeting it would normally appear. 1. Approval of minutes from November 17, 2015. 2. Place on file the Library Financial Reports from November 2015 PRESIDENT’S REPORT Information DIRECTOR’S REPORT Information UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: 1. CAFE Library Services Agreement COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT NOTICE PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100. Unapproved CITY OF MUSKEGO LIBRARY BOARD MINUTES November 17, 2015 5:00 PM Library Conference Room, S73 W16663 JANESVILLE RD CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL Present were Trustees Schaefer, Boschert, O'Bryan (arrived at 5:05pm), Tomaszewski, Stuart, Alderman Wolfe, and Library Director Loeffel. Trustees Roberston and Konkel were excused and Trustee Buckmaster was absent. STATEMENT OF PUBLIC NOTICE Director Loeffel stated that the meeting was properly noticed. PUBLIC COMMENT None CONSENT AGENDA Items listed under consent agenda will be approved in one motion without discussion unless any Board member requests that an item be removed for individual discussion. That item then can be acted on separately at the same meeting under the part of the meeting it would normally appear. Alderman Wolfe made a motion to approve the CONSENT AGENDA, Trustee Tomaszewski seconded. Motion Passed 5 in favor. Approval of minutes from September 15, 2015 Place on file the Library Financial Reports from September & October 2015 PRESIDENT’S REPORT Information President Boschert mentioned the creation of the personel committee to evaluate the Library Director. Members will be finalized at a later date. The Strategic Planning Committee met and discussed the public survey. The survey will take the place of Comunity Conversations, which was cancelled. DIRECTOR’S REPORT Information UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: Loan Periods & Renewals policy update Trustee Schaefer made a motion to approve the Loan Periods & Renewals policy update, Trustee Tomaszewski seconded. Motion Passed 6 in favor. Fines and Charges policy update Alderman Wolfe made a motion to approve Fines and Charges policy update, Trustee Stuart seconded. Motion Passed 6 in favor. Bridges Library System Membership Agreement Alderman Wolfe made a motion to approve Bridges Library System Membership Agreement , Trustee Tomaszewski seconded. Motion Passed 6 in favor. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Alderman Wolfe made a motion to ADJOURN, Trustee Schaefer seconded. Metting was adjourned at 5:20 pm. Motion Passed 6 in favor. CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1 Period: 11/15 Dec 01, 2015 10:51AM 2015-15 2015-15 01/15-11/15 11/15 % Actual Over / Adopted Amended Cur YTD Current Month To (Under) Account Number Account Title Budget Budget Actual Actual Budget Budget GENERAL FUND CULTURE, REC AND EDUCATION 100.05.71.00.4140 LIBRARY GRANTS REV .00 .00 .00 .00 .00 .00 100.05.71.00.4150 WCFLS FUNDING 108,994.00 108,994.00 108,994.00 .00 100.00% .00 100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,200.00 1,200.00 1,310.50 .00 109.21% 110.50 100.05.71.00.4313 LIBRARY FINES 18,000.00 18,000.00 16,340.13 2,282.79 90.78% 1,659.87- 100.05.71.00.4314 LIBRARY TAXABLE REVENUE 7,500.00 7,500.00 9,117.45 1,138.12 121.57% 1,617.45 100.05.71.00.4542 LIBRARY PHONE USE .00 .00 .00 .00 .00 .00 100.05.71.00.4544 ROOM RENTAL 500.00 500.00 1,000.00 .00 200.00% 500.00 100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 .00 .00 .00 .00 .00 100.05.71.00.4552 LIBRARY FRIENDS REV .00 .00 .00 .00 .00 .00 Total LIBRARY DEPARTMENT: 136,194.00 136,194.00 136,762.08 3,420.91 100.42% 568.08 CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1 Period: 11/15 Dec 01, 2015 10:31AM 2015-15 2015-15 01/15-11/15 11/15 % Actual Over / Adopted Amended Cur YTD Current Month To (Under) Account Number Account Title Budget Budget Actual Actual Budget Budget GENERAL FUND CULTURE, REC AND EDUCATION 100.05.71.00.5101 SALARY & WAGES 616,044.03 616,044.03 530,552.95 21,201.06 86.12% 85,491.08- 100.05.71.00.5102 SALARIES & WAGES - OVERTIME 2,500.00 2,500.00 .00 .00 .00 2,500.00- 100.05.71.00.5201 FICA 48,245.80 48,245.80 40,123.56 1,628.02 83.16% 8,122.24- 100.05.71.00.5202 PENSION 40,110.86 40,110.86 33,812.94 1,337.24 84.30% 6,297.92- 100.05.71.00.5203 HEALTH 122,383.34 122,383.34 112,470.54 9,768.59 91.90% 9,912.80- 100.05.71.00.5204 LIFE 1,321.20 1,321.20 1,286.16 119.20 97.35% 35.04- 100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00 100.05.71.00.5229 HEALTH INS. ALLOWANCE 12,120.00 12,120.00 9,375.00 800.00 77.35% 2,745.00- 100.05.71.00.5302 MILEAGE 1,200.00 1,200.00 641.25 123.05 53.44% 558.75- 100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 946.23 191.22 27.04% 2,553.77- 100.05.71.00.5305 DUES & MEMBERSHIP 1,000.00 1,000.00 859.00 .00 85.90% 141.00- 100.05.71.00.5401 MAINTENANCE OF EQUIPMENT 14,000.00 14,000.00 12,700.28 626.47 90.72% 1,299.72- 100.05.71.00.5415 MAINT OF BUILDINGS & GROUNDS 31,500.00 31,500.00 22,549.94 5,461.21 71.59% 8,950.06- 100.05.71.00.5505 COMPUTER CHARGES/LIBRARY 34,000.00 34,000.00 31,150.64 296.60 91.62% 2,849.36- 100.05.71.00.5602 TELEPHONE 300.00 300.00 271.00 25.00 90.33% 29.00- 100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 20,000.00 20,000.00 16,576.69 770.10 82.88% 3,423.31- 100.05.71.00.5703 HOUSEKEEPING SUPPLIES 4,000.00 4,000.00 2,824.63 670.83 70.62% 1,175.37- 100.05.71.00.5740 LIBRARY GRANT EXP .00 .00 .00 .00 .00 .00 100.05.71.00.5752 LIBRARY FRIENDS EXP .00 .00 .00 .00 .00 .00 100.05.71.00.5774 LIBRARY REPLACEMENT .00 .00 .00 .00 .00 .00 100.05.71.00.5835 HOUSEKEEPING SERVICES 36,588.00 36,588.00 33,589.00 3,049.00 91.80% 2,999.00- 100.05.71.00.5910 GAS & ELECTRIC 83,500.00 83,500.00 61,204.11 5,807.73 73.30% 22,295.89- 100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 2,226.04 .00 89.04% 273.96- 100.05.71.00.6062 PROGRAMMING 5,000.00 5,000.00 2,557.58 146.09 51.15% 2,442.42- 100.05.71.01.5711 PRINT MATERIALS 114,000.00 114,000.00 99,289.53 15,926.59 87.10% 14,710.47- 100.05.71.01.5713 PRINT MATERIALS - ADULT .00 .00 .00 .00 .00 .00 100.05.71.02.5711 AUDIO-VISUAL MATERIALS 50,000.00 50,000.00 34,656.31 3,938.60 69.31% 15,343.69- 100.05.71.03.5711 ELECTRONIC MATERIALS 16,000.00 16,000.00 12,688.04 .00 79.30% 3,311.96- 100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V. .00 .00 .00 .00 .00 .00 100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00 100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00 100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00 100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00 100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00 100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00 100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00 100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00 100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00 Total LIBRARY DEPARTMENT: 1,259,813.23 1,259,813.23 1,062,351.42 71,886.60 84.33% 197,461.81- CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1 Report dates: 11/1/2015-11/30/2015 Dec 01, 2015 10:21AM Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report].Description = {<>} "1099 adjustment" Invoice Detail.Type = {>} "adjustments" Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999" Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number ALL LIGHTING INC 70324 1 Invoice LED BULB PRK LOT 11/18/2015 11/24/2015 154.62 1115 100.05.71.00.5415 Total ALL LIGHTING INC:154.62 AMERICAN LIBRARY ASSOCIATION 1093219625 1 Invoice BOOKMARKS 11/19/2015 11/24/2015 140.00 1115 100.05.71.00.6062 Total AMERICAN LIBRARY ASSOCIATION:140.00 BAKER & TAYLOR COMPANY 2031253551 1 Invoice PRINT 11/03/2015 11/10/2015 770.47 1115 100.05.71.01.5711 2031253551 2 Invoice AV 11/03/2015 11/10/2015 29.93 1115 100.05.71.02.5711 2031258538 1 Invoice PRINT 11/03/2015 11/10/2015 402.41 1115 100.05.71.01.5711 2031258557 1 Invoice PRINT 11/03/2015 11/10/2015 227.07 1115 100.05.71.01.5711 2031278222 1 Invoice PRINT 11/04/2015 11/10/2015 114.78 1115 100.05.71.01.5711 2031279718 1 Invoice PRINT 11/04/2015 11/10/2015 263.71 1115 100.05.71.01.5711 2031289677 1 Invoice PRINT 11/04/2015 11/10/2015 2,446.87 1115 100.05.71.01.5711 2031310109 1 Invoice PRINT 11/18/2015 11/24/2015 1,125.53 1115 100.05.71.01.5711 2031313576 1 Invoice PRINT 11/18/2015 11/24/2015 286.73 1115 100.05.71.01.5711 2031317149 1 Invoice PRINT 11/18/2015 11/24/2015 782.53 1115 100.05.71.01.5711 2031335321 1 Invoice PRINT 11/18/2015 11/24/2015 1,884.29 1115 100.05.71.01.5711 2031345809 1 Invoice PRINT 11/18/2015 11/24/2015 395.35 1115 100.05.71.01.5711 2031349780 1 Invoice PRINT 11/18/2015 11/24/2015 338.45 1115 100.05.71.01.5711 2031364499 1 Invoice PRINT 11/19/2015 11/24/2015 974.80 1115 100.05.71.01.5711 5013847889 1 Invoice PRINT 11/03/2015 11/10/2015 41.18 1115 100.05.71.01.5711 5013857826 1 Invoice PRINT 11/04/2015 11/10/2015 176.77 1115 100.05.71.01.5711 5013866840 1 Invoice PRINT 11/18/2015 11/24/2015 95.44 1115 100.05.71.01.5711 5013876317 1 Invoice PRINT 11/19/2015 11/24/2015 47.57 1115 100.05.71.01.5711 Total BAKER & TAYLOR COMPANY:10,403.88 BAKER & TAYLOR ENTERTAINMENT K50580010 1 Invoice AV 11/03/2015 11/10/2015 7.33 1115 100.05.71.02.5711 K51133560 1 Invoice AV 11/18/2015 11/24/2015 11.88 1115 100.05.71.02.5711 M83660120 1 Invoice AV 11/03/2015 11/10/2015 10.18 1115 100.05.71.02.5711 M83660121 1 Invoice AV 11/03/2015 11/10/2015 122.60 1115 100.05.71.02.5711 M83660122 1 Invoice AV 11/03/2015 11/10/2015 46.74 1115 100.05.71.02.5711 M83844460 1 Invoice AV 11/03/2015 11/10/2015 31.22 1115 100.05.71.02.5711 M84219920 1 Invoice AV 11/04/2015 11/10/2015 33.09 1115 100.05.71.02.5711 M84219921 1 Invoice AV 11/04/2015 11/10/2015 14.23 1115 100.05.71.02.5711 M84219922 1 Invoice AV 11/04/2015 11/10/2015 146.82 1115 100.05.71.02.5711 M84219923 1 Invoice AV 11/04/2015 11/10/2015 28.77 1115 100.05.71.02.5711 M84284920 1 Invoice AV 11/03/2015 11/10/2015 11.30 1115 100.05.71.02.5711 M84323720 1 Invoice AV 11/04/2015 11/10/2015 25.91 1115 100.05.71.02.5711 M84365420 1 Invoice AV 11/03/2015 11/10/2015 21.59 1115 100.05.71.02.5711 M84401700 1 Invoice AV 11/03/2015 11/10/2015 23.06 1115 100.05.71.02.5711 M84563490 1 Invoice AV 11/03/2015 11/10/2015 11.60 1115 100.05.71.02.5711 M84843370 1 Invoice AV 11/18/2015 11/24/2015 166.37 1115 100.05.71.02.5711 M84843371 1 Invoice AV 11/18/2015 11/24/2015 19.42 1115 100.05.71.02.5711 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2 Report dates: 11/1/2015-11/30/2015 Dec 01, 2015 10:21AM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number M84991830 1 Invoice AV 11/04/2015 11/10/2015 109.78 1115 100.05.71.02.5711 M85015220 1 Invoice AV 11/18/2015 11/24/2015 74.29 1115 100.05.71.02.5711 M85076590 1 Invoice AV 11/04/2015 11/10/2015 12.73 1115 100.05.71.02.5711 M85129700 1 Invoice AV 11/18/2015 11/24/2015 5.75 1115 100.05.71.02.5711 M85419730 1 Invoice AV 11/18/2015 11/24/2015 49.37 1115 100.05.71.02.5711 M85419731 1 Invoice AV 11/18/2015 11/24/2015 77.90 1115 100.05.71.02.5711 M85419732 1 Invoice AV 11/18/2015 11/24/2015 28.77 1115 100.05.71.02.5711 M85431700 1 Invoice AV 11/18/2015 11/24/2015 11.98 1115 100.05.71.02.5711 M86316380 1 Invoice AV 11/19/2015 11/24/2015 10.76 1115 100.05.71.02.5711 T27421480 1 Invoice AV 11/03/2015 11/10/2015 551.86 1115 100.05.71.02.5711 Total BAKER & TAYLOR ENTERTAINMENT:1,665.30 BUSINESS CARD 5342/111015 8 Invoice LIBRARY SUPPLIES 10/18/2015 11/10/2015 14.97 1115 100.05.71.00.5701 5342/111015 11 Invoice LIBRARY MAINT 10/18/2015 11/10/2015 20.16 1115 100.05.71.00.5415 5342/111015 12 Invoice LIBRARY SUPPLIES 10/18/2015 11/10/2015 39.98 1115 100.05.71.00.5701 5556/111015 4 Invoice TEAM SOFTWARE-PUBLIC WEB B 10/18/2015 11/10/2015 125.00 1115 100.05.71.00.5505 8031/111015 1 Invoice EARLY LITERACY GRANT 10/18/2015 11/10/2015 36.96 1115 503.05.00.00.6007 8031/111015 2 Invoice PUB REL - FOL 10/18/2015 11/10/2015 25.83 1115 503.05.00.00.6007 8031/111015 3 Invoice PROGRAMMING 10/18/2015 11/10/2015 6.09 1115 100.05.71.00.6062 8031/111015 4 Invoice PUB REL - FOL 10/18/2015 11/10/2015 4.90 1115 503.05.00.00.6007 8031/111015 5 Invoice LECTERN 10/18/2015 11/10/2015 84.07 1115 100.05.71.00.5701 8316/111015 1 Invoice WLA CONFERENCE 10/18/2015 11/10/2015 175.00 1115 100.05.71.00.5303 Total BUSINESS CARD:532.96 CHALLENGER BATTERIES SRV CORP 204816 1 Invoice BATTERIES MOBILITY SCOOTER 11/18/2015 11/24/2015 210.00 1115 100.05.71.00.5401 Total CHALLENGER BATTERIES SRV CORP:210.00 COMPLETE OFFICE OF WIS 443615 1 Invoice MISC OFFICE SUPPLIES 11/04/2015 11/10/2015 151.75 1115 100.05.71.00.5701 453079 1 Invoice MISC OFFICE SUPPLIES 11/19/2015 11/24/2015 145.99 1115 100.05.71.00.5701 Total COMPLETE OFFICE OF WIS:297.74 DEMCO EDUCATIONAL CORP 5728857 1 Invoice PROCESSING MTLS 11/18/2015 11/24/2015 33.34 1115 100.05.71.00.5701 Total DEMCO EDUCATIONAL CORP:33.34 EBSCO SUBSCRIPTION SERVICES 1509716 1 Invoice PRINT 11/03/2015 11/10/2015 5,552.64 1115 100.05.71.01.5711 Total EBSCO SUBSCRIPTION SERVICES:5,552.64 ELLIOTS ACE HARDWARE 601005/112415 2 Invoice MAINT/LIB 11/17/2015 11/24/2015 64.93 1115 100.05.71.00.5415 Total ELLIOTS ACE HARDWARE:64.93 FINDAWAY WORLD,LLC 165735 1 Invoice AV 11/03/2015 11/10/2015 191.97 1115 100.05.71.02.5711 167702 1 Invoice AV 11/03/2015 11/10/2015 563.89 1115 100.05.71.02.5711 168097 1 Invoice AV 11/04/2015 11/10/2015 51.99 1115 100.05.71.02.5711 168559 1 Invoice AV 11/18/2015 11/24/2015 79.99 1115 100.05.71.02.5711 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3 Report dates: 11/1/2015-11/30/2015 Dec 01, 2015 10:21AM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number 168837 1 Invoice AV 11/18/2015 11/24/2015 39.98 1115 100.05.71.02.5711 Total FINDAWAY WORLD,LLC:927.82 HEARTLAND BUSINESS SYSTEMS HBS50051920 1 Invoice License renewal-Veem 11/19/2015 11/24/2015 171.60 1115 100.05.71.00.5505 Total HEARTLAND BUSINESS SYSTEMS:171.60 JAMES IMAGING SYSTEMS INC (lease) 921583367 1 Invoice PUBLIC PRINT STATION 11/19/2015 11/24/2015 416.47 1115 100.05.71.00.5401 Total JAMES IMAGING SYSTEMS INC (lease):416.47 JANI-KING INC- MILW REGION MIL11150175 3 Invoice CLEANING LIBRARY NOV 11/04/2015 11/10/2015 3,049.00 1115 100.05.71.00.5835 Total JANI-KING INC- MILW REGION:3,049.00 JM BRENNAN, INC. SALES000070 1 Invoice NEW BURNER IN BOILER 11/18/2015 11/24/2015 4,580.00 1115 100.05.71.00.5415 Total JM BRENNAN, INC.:4,580.00 LAKELAND SUPPLY, INC. 065398 3 Invoice MISC PAPER PRODUCTS/LIB 11/17/2015 11/24/2015 675.93 1115 100.05.71.00.5703 065398 4 Invoice VOLUME DISCOUNT (45% OF OR 11/17/2015 11/24/2015 5.10- 1115 100.05.71.00.5703 Total LAKELAND SUPPLY, INC.:670.83 MICROMARKETING LLC 592984 1 Invoice AV 11/04/2015 11/10/2015 175.47 1115 100.05.71.02.5711 594146 1 Invoice AV 11/18/2015 11/24/2015 40.00 1115 100.05.71.02.5711 595120 1 Invoice AV 11/18/2015 11/24/2015 51.00 1115 100.05.71.02.5711 595446 1 Invoice AV 11/19/2015 11/24/2015 29.99 1115 100.05.71.02.5711 595744 1 Invoice AV 11/19/2015 11/24/2015 194.97 1115 100.05.71.02.5711 Total MICROMARKETING LLC:491.43 MIDWEST TAPE 93349445 1 Invoice AV 11/04/2015 11/10/2015 215.15 1115 100.05.71.02.5711 93363780 1 Invoice AV 11/18/2015 11/24/2015 36.74 1115 100.05.71.02.5711 93363781 1 Invoice AV 11/18/2015 11/24/2015 47.23 1115 100.05.71.02.5711 Total MIDWEST TAPE:299.12 PENGUIN RANDOM HOUSE LLC 1085116611 1 Invoice AV 11/03/2015 11/10/2015 45.00 1115 100.05.71.02.5711 1085223593 1 Invoice AV 11/03/2015 11/10/2015 165.00 1115 100.05.71.02.5711 1085254626 1 Invoice AV 11/03/2015 11/10/2015 35.00 1115 100.05.71.02.5711 1085262458 1 Invoice AV 11/03/2015 11/10/2015 95.00 1115 100.05.71.02.5711 1085340207 1 Invoice AV 11/18/2015 11/24/2015 50.00 1115 100.05.71.02.5711 1085416516 1 Invoice AV 11/18/2015 11/24/2015 45.00 1115 100.05.71.02.5711 1185340207 1 Invoice AV 11/18/2015 11/24/2015 90.00 1115 100.05.71.02.5711 Total PENGUIN RANDOM HOUSE LLC:525.00 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 4 Report dates: 11/1/2015-11/30/2015 Dec 01, 2015 10:21AM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number POSTMASTER OF MUSKEGO PO112415 1 Invoice P.O. BOX PAYMENT 11/18/2015 11/24/2015 300.00 1115 100.05.71.00.5701 Total POSTMASTER OF MUSKEGO:300.00 RUNDLE-SPENCE S2414335.001 1 Invoice FAUCET HANDLE 11/03/2015 11/10/2015 181.50 1115 100.05.71.00.5415 Total RUNDLE-SPENCE :181.50 SAFEWAY PEST MANAGEMENT INC. 509495 1 Invoice PEST CONTROL 11/19/2015 11/24/2015 30.00 1115 100.05.71.00.5415 Total SAFEWAY PEST MANAGEMENT INC.:30.00 SAYLOR, ELKE SA112415 1 Invoice WLA CONFERENCE 11/18/2015 11/24/2015 16.22 1115 100.05.71.00.5303 Total SAYLOR, ELKE:16.22 SIEMENS INDUSTRY, INC. 5443866642 1 Invoice REPAIR OF TAMPER #2 11/03/2015 11/10/2015 430.00 1115 100.05.71.00.5415 Total SIEMENS INDUSTRY, INC.:430.00 U.S. CELLULAR 0108410066 10 Invoice Monthly Charge-Library 11/13/2015 11/24/2015 25.00 1115 100.05.71.00.5602 Total U.S. CELLULAR:25.00 WAUKESHA COUNTY FEDERATED LIBRARY SYSTEM 2015-0000008 1 Invoice HEARING LOOP - FOL 11/18/2015 11/24/2015 811.00 1115 503.05.00.00.6007 Total WAUKESHA COUNTY FEDERATED LIBRARY SYSTEM: 811.00 WE ENERGIES 5499-564-961/1 Invoice GROUP GAS/LIB 11/04/2015 11/10/2015 902.91 1115 100.05.71.00.5910 5499-564-961/2 Invoice GROUP ELEC/LIB 11/04/2015 11/10/2015 4,904.82 1115 100.05.71.00.5910 Total WE ENERGIES:5,807.73 Grand Totals:37,788.13 Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report].Description = {<>} "1099 adjustment" Invoice Detail.Type = {>} "adjustments" Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999" S73 W16663 Janesville Road Muskego, WI 53150 (262) 971-2100 www.cityofmuskego.org/library Director’s Report December, 2015 1. Children’s update (from Abby Bussen, Children’s Librarian): In addition to welcoming a new children’s librarian, Ms. Abby, the children’s department saw a successful wrap-up of our various fall storytimes and Make-it Wednesday programs in November. Many families participated in our K'Nex Bridge Building Project with architect John Peine, as well as International Games Day which was hosted by a representative of the Board Game Barrister. Children and their caregivers enjoyed a Saturday holiday craft on December 5, making felt Christmas trees trimmed with hand-decorated ornaments. Our final LEGO® Club meeting of 2015 will take place on Saturday December 12 with all creations on display for the month leading up to January’s LEGO® Club. Looking ahead into 2016, the children’s department has big changes: We’re creating plans to offer storytimes and makerspace programming on a consistent, weekly basis, as well as eliminating registration for programs. These changes will be a great benefit to the many families in our community. We wish you a happy wrap up to 2015 and can't wait to see you in the New Year! 2. Young Adult update (from Amanda Hyland, Young Adult Librarian): During the month of November there was one program and one monthly contest for the young adults. At the Candy Wrapper Crafts program on November 14, teens used candy wrappers to make decorative art such as wallets, bracelets, etc. The monthly contest, was Guess the Candy Bar, in which teens guessed what the candy bar was by the looks of the inside. Teen Advisory Board met on November 12 and helped hang snowflakes in the children’s area. 3. Adult Services update (from Elke Saylor, Head of Public Services): December is a busy month with end-of-the-year ordering for Elke and Samantha. We are also looking at the last few programs of the year: The Retirement Classroom offered one last session on Medicare which was unattended, a sign that the organization reached all interested parties earlier in the year. They will be back next year with eight more programs on fiscal and medical issues pertaining to retirement. Laura Keyes regaled 48 individuals with her stories and artifacts illustrating Laura Ingalls Wilder’s Christmas memories. The best part were the little girls dressed in period clothing eager to have their pictures taken with Laura after the presentation. Planning for 2016 programming is well under way. S73 W16663 Janesville Road Muskego, WI 53150 (262) 971-2100 www.cityofmuskego.org/library 4. Building update: The public meeting rooms and the front lobby were recently painted as part of the Library’s 2015 painting plan. 5. Bridges Library System Migration update: Bridges Library System began migration of the Jefferson County libraries’ records in early December. The online catalog and ILS is scheduled to go live again on Thursday, December 10. 6. Library In-Service update: The Library held an in-service on Friday, December 4 focusing on safety issues. The new City of Muskego Safety Program for City Hall and Library locations was reviewed, along with a supplement with Library- specific items. In addition, City Maintenance employee George Wolwark provided a training session on fire extinguishers and exit alarms. JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC Through Nov Checkouts 2014 22,740 20,401 23,454 21,748 20,152 24,982 29,140 24,514 22,117 22,129 19,552 19,867 250,929 2015 22,289 20,903 23,795 20,787 19,380 27,276 27,944 24,319 20,666 21,756 21,377 250,492 % Change -2.0%2.5%1.5%-4.4%-3.8%9.2%-4.1%-0.8%-6.6%-1.7%9.3%-0.2% eBook Checkouts 2014 1,212 1,012 1,165 1,134 1,006 1,114 1,191 1,058 1,145 1,121 1,190 1,197 12,348 2015 1,323 1,300 1,384 1,241 1,334 1,275 1,453 1,556 1,363 1,389 1,386 15,004 % Change 9.2%28.5%18.8%9.4%32.6%14.5%22.0%47.1%19.0%23.9%16.5%21.5% Self-Service Transaction Percentage of Total Circ (Self-check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts) 2014 2015 52.2%54.1%53.7%55.8%56.1%52.2%54.7%57.1%54.7%56.7%57.3%54.9% Library Visits 2014 10,104 10,147 12,573 11,083 9,413 12,290 13,327 11,492 10,922 12,212 10,649 9,698 124,212 2015 11,050 11,136 12,309 11,399 9,834 14,646 13,315 12,222 10,828 10,692 9,855 127,286 % Change 9.4%9.7%-2.1%2.9%4.5%19.2%-0.1%6.4%-0.9%-12.4%-7.5%2.5% Reference Transactions 2014 1,542 1,492 1,781 1,412 1,160 1,194 1,418 1,446 1,486 1,561 1,380 1,234 15,872 2015 1,500 1,632 1,714 1,363 1,100 1,584 1,362 1,188 1,172 1,185 1,123 14,923 % Change -2.7%9.4%-3.8%-3.5%-5.2%32.7%-3.9%-17.8%-21.1%-24.1%-18.6%-6.0% Meeting Room Use 2014 88 95 104 91 76 73 102 58 92 123 100 77 1,002 2015 91 101 123 110 88 64 62 54 74 86 75 928 % Change 3.4%6.3%18.3%20.9%15.8%-12.3%-39.2%-6.9%-19.6%-30.1%-25.0%-7.4% Monthly Statistics for Muskego Public Library 2015 Bridges Library System – CAFÉ Library Services Agreement Bridges Library System Member Library CAFÉ Contract Page 1 January 1, 2016 Library Services Agreement 1 Between 2 Bridges Library System and 3 __________________Library 4 5 6 This agreement entered into this ____ day of______, 2015 by and between the Bridges 7 Library System and the ____________________ (hereinafter “member library”) as authorized 8 by Chapter 43, Wisconsin Statutes, for the purpose of Bridges Library System providing 9 automated library service to the member library, including, but not limited to, the following 10 functions and services: staff training-both initial and ongoing, central site hardware including 11 hardware maintenance, implementation and project management, software and maintenance, 12 central site equipment upgrade/replacement, and ongoing management and support. 13 14 WITNESSETH: 15 16 WHEREAS, the Bridges Library System is the body currently established by the 17 Waukesha County Board and the Jefferson County Board in accordance with Section 43.19 and 18 will begin operations on January 1, 2016; and 19 WHEREAS, the member library is the body established by the governing board of the 20 member library community(s) in accordance with Section 43.52 and 21 WHEREAS, CAFÉ shall mean the shared integrated library automation system to be 22 operated by Bridges Library System for the participating members; and 23 WHEREAS CAFÉ Council shall mean the group of member library directors established 24 for overseeing the procedural operations of the CAFÉ operations, and 25 WHEREAS, automation vendor shall mean the library automation software provider for 26 CAFÉ as contracted; and 27 WHEREAS, pursuant to Section 66.0301 and Chapter 43, Wisconsin Statutes, it is 28 mutually beneficial to Bridges Library System and the member library to enter into an agreement 29 relative to the provision of automated services providing at least the following functions: 30 circulation control, on-line catalog, enhanced catalog content, cataloging, acquisitions, serials 31 and reports; and 32 WHEREAS, the governing bodies of Bridges Library System and the member library 33 have duly adopted resolutions authorizing the execution of this Agreement. 34 35 NOW, THEREFORE, BE IT RESOLVED that Bridges Library System and the member 36 library, for and in consideration of mutual covenants and undertakings herein contained, do agree 37 to the provision of automated library services in accordance with the following: 38 39 40 Article I. Bridges Library System Responsibilities 41 42 43 (1) Provide to the member library all of the automated library functions covered by this 44 agreement, including any updates or revisions thereof, during all hours that the member 45 library is regularly open. All possible efforts will be made to minimize the amount of 46 Bridges Library System – CAFÉ Library Services Agreement Bridges Library System Member Library CAFÉ Contract Page 2 January 1, 2016 time in which the automation vendor’s services or any portion thereof, is unavailable for 47 normal operations. 48 (2) Work with the member library to convert and become operative on the automation 49 vendor’s system. 50 (3) Provide training for designated member library staff members; training sessions may be 51 scheduled to include staff members from other member libraries. 52 (4) Provide ongoing/refresher training for member library staff in the use of the hardware 53 and software. 54 (5) Acquire appropriate central site hardware to handle the increased database size and 55 activity levels as are contemplated by the terms of this agreement, and install the 56 hardware according to a mutually agreed upon schedule. 57 (6) Provide a project management meeting with Bridges Library System staff to work with 58 the member library to develop their system profile including circulation policies, etc. 59 (7) Provide consultation and coordination of the implementation process as necessary to 60 achieve the successful completion of the project. This includes development of library 61 profile, database conversion issues, and additional network consulting. 62 (8) Provide annual maintenance and support of the software, including an enhanced content 63 subscription. 64 (9) Provide maintenance of the central site hardware and software including server(s), 65 printers and operating systems. Problem resolution will be started within 4 hours of 66 notification of a problem that results in the entire system being down or a major function 67 being rendered inoperative. Reasonable effort shall be made to minimize the amount of 68 time in which the automation vendor’s services or any portion thereof is unavailable. 69 (10) Oversee and acquire the systematic and scheduled upgrade and replacement of the central 70 site hardware that supports the automated system. Oversee and acquire hardware and 71 software that becomes available because of unanticipated/new developments. 72 (11) Provide staff services necessary to handle the management of the central server and 73 systems operations. 74 (12) Provide the member library with a current telephone number for problem resolution 75 contact purposes. 76 (13) Have a support person available to address problem resolution related to the services 77 described in this agreement. 78 (14) Provide the member library reasonable prior written notice of non-emergency system 79 maintenance including information as to the date, time and anticipated duration of such 80 maintenance. Bridges Library System will make reasonable effort to perform 81 maintenance and upgrading operations during hours that the member library is normally 82 closed. 83 (15) Provide the member library a conversion plan defining the responsibilities, requirements, 84 and associated tasks of Bridges Library System, the member library, and the shared 85 automation vendor, including time lines within 30 days of signing this agreement. 86 (16) Handle the tracking, prioritizing, and escalation of calls/notification of problems. 87 (17) Facilitate member library requests for customized services with the automation vendor. 88 (18) Place funds contributed toward the systematic and scheduled upgrade and replacement of 89 central site hardware and software in a fund to be administered by the County of 90 Waukesha. This fund shall be separate from Bridges Library System finances and the 91 Bridges Library System – CAFÉ Library Services Agreement Bridges Library System Member Library CAFÉ Contract Page 3 January 1, 2016 County’s finances. The fund will be controlled by the Board of Trustees of Bridges 92 Library System. Bridges Library System will contribute to this fund in the same manner 93 as participating libraries. 94 (19) Determine the costs for operation of CAFÉ in compliance with state or system 95 requirements and invoice member libraries accordingly. 96 97 Article II. Member Library Responsibilities 98 99 100 (1) Abide by the terms specified in this agreement including attachments. 101 (2) Obtain necessary licenses in the event the staff requirements change from the calculations 102 presented in Exhibit A. 103 (3) Be responsible for the purchase, maintenance, installation and repair of all local hardware 104 and site components including internal wiring. 105 (4) Develop, deploy and fund high-speed connectivity between the member library and the 106 central site hardware to carry data between the sites; configuration of such a link shall be 107 mutually acceptable to both parties. 108 (5) Provide maintenance of any networking equipment and circuits between the member 109 library and Bridges Library System used for the transmission of the member library’s 110 data on the system. 111 (6) Designate a project manager who will serve as the primary point of contact for Bridges 112 Library System. The designated individual will communicate with all other member 113 library and municipal staff members and member library Board members. 114 (7) Make every effort to clean up, eliminate duplicate records, and quality check its database 115 records before going live in a public environment. Any costs incurred as a result of this 116 cleanup are the responsibility of the member library. 117 (8) Comply with mutually agreed upon cataloging practices in order to assure both the 118 quality of the records that the member library contributes to the shared database and 119 consistency within the shared database. 120 (9) Comply with mutually agreed upon operational standards and practices in order to 121 maintain quality services and achieve the objectives of CAFÉ. 122 (10) Pay Bridges Library System multi-year replacement costs and central site costs assessed 123 annually. See Exhibit B. 124 (11) Pay Bridges Library System for ongoing costs assessed annually by March 1; all other 125 fees and charges shall be paid within sixty (60) days after the date of an invoice unless 126 other arrangements have been made. The methodology for budget allocations is based on 127 the library’s share of licenses. 128 129 130 Article III. Mutual Understandings 131 132 133 (1) This agreement presumes that an automation agreement is in force between Bridges 134 Library System and an automation vendor. If for any reason such automation agreement 135 is terminated or if Bridges Library System no longer holds licenses to use the automation 136 vendor products, this agreement shall be terminated or amended. In the event of a 137 Bridges Library System – CAFÉ Library Services Agreement Bridges Library System Member Library CAFÉ Contract Page 4 January 1, 2016 termination, funds accumulated in the member library’s system replacement and 138 equipment replacement fund shall be returned to the member library as paid. 139 Unexpended operating funds will be returned to member libraries on a prorated basis. In 140 the event that an alternate automation vendor is found, unexpended system replacement 141 and equipment replacement funds and operating funds shall be assigned to the operation 142 of the program. 143 (2) Implementation of this agreement is consistent with Wisconsin law. Should any part of 144 this agreement become inconsistent with any state law, the laws of the State of Wisconsin 145 take precedence over this agreement. 146 (3) All patron, bibliographic, item, fine, and other records of the member library entered into 147 the database of Bridges Library System or the automated network or to which Bridges 148 Library System staff gains access as a result of or related to this agreement are and shall 149 remain the sole property of the member library. Bridges Library System shall not, 150 without the member library’s written consent, copy or use such records except to carry 151 out contracted work, and will not transfer such records to any other party not involved in 152 the performance of this agreement, and will return submitted records to the member 153 library upon completion of the work hereunder. The member library will provide the 154 same consideration to the records of other libraries that are in the database. The member 155 library understands and accepts that libraries or other agencies outside of CAFÉ may 156 have access to and use records in the database according to agreements and practices to 157 which Bridges Library System is obligated. All parties acknowledge that Wisconsin’s 158 Open Records law, Chapter 19, Wis. Stats. may apply to records maintained by the 159 parties. In the event of a request for records pursuant to the Open Records law, the party 160 receiving the request will promptly notify the other party of the request and the intended 161 response. Nothing in this section is intended to supercede either the Open Records laws 162 or the requirements of sec. 43.30, Wis. Stats. 163 (4) This agreement may only be modified in writing, and by mutual agreement of the parties 164 thereto. 165 (5) Neither party shall assign this agreement or any of its rights or obligations hereunder 166 without the prior written approval of the other party, and any attempt by such party to do 167 so without prior approval shall be void. This agreement shall become effective upon 168 signing by all parties and continues in effect until terminated as set forth below. Either 169 party may terminate this Agreement by providing written notice between January 1 and 170 March 31 of any year. Withdrawal will become effective twelve (12) months after the 171 date of the written notice. Each party is entitled to a copy of its own bibliographic, item 172 and patron records upon withdrawal. Each party shall be responsible for costs associated 173 with receiving a copy and any costs associated with cleaning up the remaining database 174 for remaining parties. All payments made to Bridges Library System under this 175 agreement remain the property of Bridges Library System, except as set forth in Article 176 III (1) and Article IV below. In the event of termination remaining funds shall be returned 177 to the member library as paid. 178 (6) It is understood that Bridges Library System will enter into similar agreements with other 179 libraries. 180 (7) It is understood that Bridges Library System retains full ownership of all central site 181 hardware (servers, monitors, printers, etc.) with the exception of network connectivity 182 hardware (routers, CSU/DSUs, etc.) supplied by participating libraries. Fees paid for 183 Bridges Library System – CAFÉ Library Services Agreement Bridges Library System Member Library CAFÉ Contract Page 5 January 1, 2016 access to the system and central site server hardware under this agreement do not 184 constitute partial ownership of same. Bridges Library System and the member library 185 shall each be directly responsible for the purchase and maintenance costs for all 186 equipment located at their own locations, such as PCs, hubs, switches and routers. Each 187 shall also be responsible for any other costs that are related to such equipment, such as 188 telecommunications charges. 189 (8) Costs required under this agreement include a flat fee per license. If the number of 190 member library licenses increases, an additional fee will be required. A minimum 191 number of licenses is required; this is based on staffing requirements set by the State 192 Department of Public Instruction. Bridges Library System will make a good faith attempt 193 to include all projected costs and distribute those costs on an equitable basis. Bridges 194 Library System will review costs annually and, with the advice of the CAFÉ council, 195 determine costs for operation and participation. The formula for determining the 196 minimum number of licenses that a member library must use is included as Exhibit A. 197 (9) A Council shall be formed consisting of each library's director and, at the member 198 library’s discretion, a second representative as designated by the library’s director. 199 Additional expertise will be drawn from member library staffs when required to address 200 specific issues. The Council will meet quarterly except in the case of time critical issues 201 or emergencies. 202 (10) The Council will attempt to make decisions on upgrades, software changes, hardware 203 acquisitions, replacements, policies, downtime, expenditure of the equipment 204 replacement fund, and similar wide-ranging issues by consensus. In the event that 205 consensus can not be attained, the member library may choose to utilize the Bridges 206 Library System’s Membership Grievance Policy to resolve a contract related issue, the 207 final determination remains with the Bridges Library System Board. 208 (11) Bridges Library System and the member library shall hold each other harmless for any 209 damages which occur to the assets which are the subject of this Agreement. 210 (12) As a condition of participation, the member library will use the Bridges Library System 211 approved cataloging utility (for example, OCLC) as source for bibliographic records. 212 213 214 Article IV. Replacement Funds 215 216 Member libraries shall contribute their share toward the replacement of Central Site Software. 217 The balance and projected needs will be reviewed periodically by the CAFÉ Council and the 218 Bridges Library System Board and revised as needed. 219 220 When sufficient dollars to replace the central site software have been accumulated within the 221 designated fund, Bridges Library System may cease billing member libraries for this portion of 222 the shared costs. The decision as to what is considered sufficient will be made by the CAFÉ 223 Council in consultation with the CAFÉ staff, the Director of the Bridges Library System and 224 representatives of the current automation vendor. If, at the time the software is actually replaced, 225 the cost is more than anticipated, member libraries will be billed for those costs on a per license 226 basis. If, at the time the software is replaced, the cost is less than anticipated, the remaining 227 balance shall remain in the system replacement fund. See Exhibit B for details. 228 229 Bridges Library System – CAFÉ Library Services Agreement Bridges Library System Member Library CAFÉ Contract Page 6 January 1, 2016 In the event that CAFÉ as an entity should be dissolved, the funds contributed by each member 230 library to the Central Site Software Replacement account that have not been spent shall be 231 returned to each library. 232 233 234 IN WITNESS WHEREOF, authorized signatories of the Bridges Library System and the 235 member library have hereunto set their hands and seals the date first above written. 236 237 238 239 Bridges Library System Member Library Name:________________ 240 241 242 243 By: _________________________ By: __________________________ 244 President/Vice President Date President/Vice President Date 245 246 247 By: _________________________ By: __________________________ 248 Secretary Date Secretary Date 249 Bridges Library System – CAFÉ Library Services Agreement Bridges Library System Member Library CAFÉ Contract Page 7 January 1, 2016 Exhibit A. Minimum Licenses 250 251 The Table below is based on Wisconsin Public Library Standards, 2005 Edition 252 253 A member library is required to purchase a minimum license count equivalent to its most current 254 population divided by 1,000 times the Full Time Equivalent (FTE) count listed below. The 255 amounts will be rounded to the nearest whole number. 256 257 Member libraries may choose to have more than the minimum required number of licenses based 258 upon their circumstances and needs. 259 260 261 262 263 264 Municipal Population FTE Per 1,000 a) 50,000 to 100,000 0.5 b) 25,000 to 49,999 0.5 c) 10,000 to 24,999 0.7 d) 5,000 to 9,999 0.8 e) 2,500 to 4,999 0.8 f) Under 2,500 0.8 Bridges Library System – CAFÉ Library Services Agreement Bridges Library System Member Library CAFÉ Contract Page 8 January 1, 2016 Exhibit B. Central Site Software and Equipment Replacement Fund 265 266 The Central Site Hardware and Software Upgrade/Replacement/Support annual fund 267 contribution will be budgeted annually by the Bridges Library System Board upon advice from 268 the CAFÉ Council. Below is an illustration of the calculation for allocation for a sample library. 269 Payments once made to the fund are not refundable if a library elects to withdraw from CAFÉ. 270 271 272 Central Site Hardware and Software Upgrade/Replacement/Support Factors Number of sample library licenses 15 Total licenses of all participants 300 Library percentage of total licenses 5% Annual cost for CAFÉ hardware and software replacement $40,000 Individual library cost per year $2,000 273 274 275 276 278