LIBRARY BOARD Packet - 11/17/2015
CITY OF MUSKEGO
LIBRARY BOARD AGENDA
November 17, 2015
5:00 PM
Library Conference Room, S73 W16663 Janesville
Road
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
CONSENT AGENDA
Items listed under consent agenda will be approved in one motion without discussion unless
any Board member requests that an item be removed for individual discussion. That item then
can be acted on separately at the same meeting under the part of the meeting it would
normally appear.
1. Approval of minutes from September 15, 2015
2. Place on file the Library Financial Reports from September & October 2015
PRESIDENT’S REPORT
Information
DIRECTOR’S REPORT
Information
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
1. Loan Periods & Renewals policy update
2. Fines and Charges policy update
3. Bridges Library System Membership Agreement
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
NOTICE
PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality
may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at
the above-stated meeting other than the governmental body specifically referred to above in this notice.
Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and
services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100.
Unapproved
CITY OF MUSKEGO
LIBRARY BOARD MINUTES
September 15, 2015
5:00 PM
Library Conference Room, S73 W16663
JANESVILLE RD
CALL TO ORDER
President Boschert called the meeting to order at 5:01 PM.
PLEDGE OF ALLEGIANCE
ROLL CALL
Present were Trustees Boschert, Robertson, Konkel, Stuart, O'Bryan (late), Alderman Wolfe,
and Library Director Loeffel. Trustees Schaefer, Tomaszewski, and Buckmaster were absent.
STATEMENT OF PUBLIC NOTICE
Director Loeffel stated that the meeting was noticed in accordance with the open meeting law.
PUBLIC COMMENT
CONSENT AGENDA
Items listed under consent agenda will be approved in one motion without discussion unless
any Board member requests that an item be removed for individual discussion. That item then
can be acted on separately at the same meeting under the part of the meeting it would
normally appear.
Trustee Robertson made a motion to approve CONSENT AGENDA items, Alderman
Wolfe seconded.
Motion Passed 5 in favor.
Approval of minutes from August 18, 2015
Place on file the Library Financial Reports from August 2015
PRESIDENT’S REPORT
Information
DIRECTOR’S REPORT
Information
Trustee O'Bryan arrived at this time.
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
Alderman Wolfe made a motion to adjourn at 5:30 PM, Trustee Stuart seconded.
Motion Passed 6 in favor.
CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1
Period: 10/15 Nov 12, 2015 04:28PM
2015-15 2015-15 01/15-10/15 10/15 % Actual Over /
Adopted Amended Cur YTD Current Month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.4140 LIBRARY GRANTS REV .00 .00 .00 .00 .00 .00
100.05.71.00.4150 WCFLS FUNDING 108,994.00 108,994.00 108,994.00 54,497.00 100.00% .00
100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,200.00 1,200.00 1,310.50 152.82 109.21% 110.50
100.05.71.00.4313 LIBRARY FINES 18,000.00 18,000.00 14,057.34 1,259.54 78.10% 3,942.66-
100.05.71.00.4314 LIBRARY TAXABLE REVENUE 7,500.00 7,500.00 8,016.93 762.89 106.89% 516.93
100.05.71.00.4542 LIBRARY PHONE USE .00 .00 .00 .00 .00 .00
100.05.71.00.4544 ROOM RENTAL 500.00 500.00 1,000.00 .00 200.00% 500.00
100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 .00 .00 .00 .00 .00
100.05.71.00.4552 LIBRARY FRIENDS REV .00 .00 .00 .00 .00 .00
Total LIBRARY DEPARTMENT: 136,194.00 136,194.00 133,378.77 56,672.25 97.93% 2,815.23-
CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1
Period: 10/15 Nov 02, 2015 04:56PM
2015-15 2015-15 01/15-10/15 10/15 % Actual Over /
Adopted Amended Cur YTD Current Month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.5101 SALARY & WAGES 616,044.03 616,044.03 487,579.88 44,436.00 79.15% 128,464.15-
100.05.71.00.5102 SALARIES & WAGES - OVERTIME 2,500.00 2,500.00 .00 .00 .00 2,500.00-
100.05.71.00.5201 FICA 48,245.80 48,245.80 36,885.03 3,343.19 76.45% 11,360.77-
100.05.71.00.5202 PENSION 40,110.86 40,110.86 31,098.41 2,809.66 77.53% 9,012.45-
100.05.71.00.5203 HEALTH 122,383.34 122,383.34 102,701.95 9,768.59 83.92% 19,681.39-
100.05.71.00.5204 LIFE 1,321.20 1,321.20 1,166.96 122.15 88.33% 154.24-
100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00
100.05.71.00.5229 HEALTH INS. ALLOWANCE 12,120.00 12,120.00 8,575.00 705.00 70.75% 3,545.00-
100.05.71.00.5302 MILEAGE 1,200.00 1,200.00 504.97 .00 42.08% 695.03-
100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 755.01 359.00 21.57% 2,744.99-
100.05.71.00.5305 DUES & MEMBERSHIP 1,000.00 1,000.00 859.00 .00 85.90% 141.00-
100.05.71.00.5401 MAINTENANCE OF EQUIPMENT 14,000.00 14,000.00 12,073.81 1,269.58 86.24% 1,926.19-
100.05.71.00.5415 MAINT OF BUILDINGS & GROUNDS 31,500.00 31,500.00 17,088.73 819.10 54.25% 14,411.27-
100.05.71.00.5505 COMPUTER CHARGES/LIBRARY 34,000.00 34,000.00 30,854.04 .00 90.75% 3,145.96-
100.05.71.00.5602 TELEPHONE 300.00 300.00 246.00 50.00 82.00% 54.00-
100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 20,000.00 20,000.00 15,806.59 1,354.72 79.03% 4,193.41-
100.05.71.00.5703 HOUSEKEEPING SUPPLIES 4,000.00 4,000.00 2,153.80 .00 53.85% 1,846.20-
100.05.71.00.5740 LIBRARY GRANT EXP .00 .00 .00 .00 .00 .00
100.05.71.00.5752 LIBRARY FRIENDS EXP .00 .00 .00 .00 .00 .00
100.05.71.00.5774 LIBRARY REPLACEMENT .00 .00 .00 .00 .00 .00
100.05.71.00.5835 HOUSEKEEPING SERVICES 36,588.00 36,588.00 30,540.00 3,099.00 83.47% 6,048.00-
100.05.71.00.5910 GAS & ELECTRIC 83,500.00 83,500.00 55,396.38 6,342.81 66.34% 28,103.62-
100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 1,718.98 .00 68.76% 781.02-
100.05.71.00.6062 PROGRAMMING 5,000.00 5,000.00 2,411.49 .00 48.23% 2,588.51-
100.05.71.01.5711 PRINT MATERIALS 114,000.00 114,000.00 83,362.94 13,754.78 73.13% 30,637.06-
100.05.71.01.5713 PRINT MATERIALS - ADULT .00 .00 .00 .00 .00 .00
100.05.71.02.5711 AUDIO-VISUAL MATERIALS 50,000.00 50,000.00 30,717.71 5,522.00 61.44% 19,282.29-
100.05.71.03.5711 ELECTRONIC MATERIALS 16,000.00 16,000.00 12,688.04 .00 79.30% 3,311.96-
100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V. .00 .00 .00 .00 .00 .00
100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00
100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00
100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00
100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00
100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00
100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00
100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00
100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00
100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00
Total LIBRARY DEPARTMENT: 1,259,813.23 1,259,813.23 965,184.72 93,755.58 76.61% 294,628.51-
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1
Report dates: 9/1/2015-10/31/2015 Nov 02, 2015 03:54PM
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999"
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
ALL LIGHTING INC
70059 1 Invoice LIGHT - FLAG POLE 10/03/2015 10/13/2015 257.00 1015 100.05.71.00.5415
Total ALL LIGHTING INC:257.00
BAKER & TAYLOR COMPANY
0231166868 1 Invoice PRINT 10/21/2015 10/27/2015 1,566.50 1015 100.05.71.01.5711
2030969153 1 Invoice PRINT 09/01/2015 09/08/2015 504.72 915 100.05.71.01.5711
2030984249 1 Invoice PRINT 09/01/2015 09/08/2015 1,452.76 915 100.05.71.01.5711
2030989827 1 Invoice PRINT 09/01/2015 09/08/2015 552.35 915 100.05.71.01.5711
2030993556 1 Invoice PRINT 09/01/2015 09/08/2015 438.97 915 100.05.71.01.5711
2030998515 1 Invoice PRINT 09/01/2015 09/08/2015 330.24 915 100.05.71.01.5711
2031010283 1 Invoice PRINT 09/04/2015 09/08/2015 1,092.99 915 100.05.71.01.5711
2031018817 1 Invoice PRINT 09/04/2015 09/08/2015 68.87 915 100.05.71.01.5711
2031029768 1 Invoice PRINT 09/17/2015 09/22/2015 349.97 915 100.05.71.01.5711
2031039024 1 Invoice PRINT 09/17/2015 09/22/2015 879.80 915 100.05.71.01.5711
2031043236 1 Invoice PRINT 09/17/2015 09/22/2015 839.05 915 100.05.71.01.5711
2031066211 1 Invoice PRINT 09/30/2015 10/13/2015 541.60 1015 100.05.71.01.5711
2031071410 1 Invoice PRINT 09/30/2015 10/13/2015 365.54 1015 100.05.71.01.5711
2031082280 1 Invoice PRINT 09/30/2015 10/13/2015 1,325.92 1015 100.05.71.01.5711
2031082386 1 Invoice PRINT 10/03/2015 10/13/2015 497.50 1015 100.05.71.01.5711
2031092361 1 Invoice PRINT 10/03/2015 10/13/2015 769.83 1015 100.05.71.01.5711
2031102359 1 Invoice PRINT 10/03/2015 10/13/2015 528.97 1015 100.05.71.01.5711
2031108561 1 Invoice PRINT 10/03/2015 10/13/2015 3,517.23 1015 100.05.71.01.5711
2031120282 1 Invoice PRINT 10/03/2015 10/13/2015 416.66 1015 100.05.71.01.5711
2031129403 1 Invoice PRINT 10/03/2015 10/13/2015 448.09 1015 100.05.71.01.5711
2031129455 1 Invoice PRINT 10/03/2015 10/13/2015 461.35 1015 100.05.71.01.5711
2031141159 1 Invoice PRINT 10/06/2015 10/13/2015 712.58 1015 100.05.71.01.5711
2031196803 1 Invoice PRINT 10/21/2015 10/27/2015 1,277.59 1015 100.05.71.01.5711
2031229992 1 Invoice PRINT 10/22/2015 10/27/2015 670.31 1015 100.05.71.01.5711
5013760809 1 Invoice PRINT 09/01/2015 09/08/2015 60.46 915 100.05.71.01.5711
5013770744 1 Invoice PRINT 09/04/2015 09/08/2015 119.93 915 100.05.71.01.5711
5013780338 1 Invoice PRINT 09/17/2015 09/22/2015 52.06 915 100.05.71.01.5711
5013789370 1 Invoice PRINT 10/03/2015 10/13/2015 26.11 1015 100.05.71.01.5711
5013789371 1 Invoice PRINT 10/03/2015 10/13/2015 17.08 1015 100.05.71.01.5711
5013799779 1 Invoice PRINT 10/03/2015 10/13/2015 76.05 1015 100.05.71.01.5711
5013809646 1 Invoice PRINT 10/06/2015 10/13/2015 34.36 1015 100.05.71.01.5711
5013819047 1 Invoice PRINT 10/08/2015 10/13/2015 257.21 1015 100.05.71.01.5711
5013829193 1 Invoice PRINT 10/21/2015 10/27/2015 182.30 1015 100.05.71.01.5711
Total BAKER & TAYLOR COMPANY:20,434.95
BAKER & TAYLOR ENTERTAINMENT
K46592880 1 Invoice AV 09/01/2015 09/08/2015 241.24 915 100.05.71.02.5711
K46933310 1 Invoice AV 09/17/2015 09/22/2015 11.88 915 100.05.71.02.5711
K48296610 1 Invoice AV 09/30/2015 10/13/2015 21.59 1015 100.05.71.02.5711
K48659330 1 Invoice AV 09/30/2015 10/13/2015 10.82 1015 100.05.71.02.5711
K49058030 1 Invoice AV 10/08/2015 10/13/2015 268.68 1015 100.05.71.02.5711
K49736630 1 Invoice AV 10/21/2015 10/27/2015 676.54 1015 100.05.71.02.5711
K49827350 1 Invoice AV 10/22/2015 10/27/2015 9.35 1015 100.05.71.02.5711
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2
Report dates: 9/1/2015-10/31/2015 Nov 02, 2015 03:54PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
M78559990 1 Invoice AV 09/01/2015 09/08/2015 21.21 915 100.05.71.02.5711
M78559991 1 Invoice AV 09/01/2015 09/08/2015 270.91 915 100.05.71.02.5711
M78559992 1 Invoice AV 09/01/2015 09/08/2015 17.99 915 100.05.71.02.5711
M78852210 1 Invoice AV 09/01/2015 09/08/2015 17.81 915 100.05.71.02.5711
M78879340 1 Invoice AV 09/01/2015 09/08/2015 14.39 915 100.05.71.02.5711
M79143000 1 Invoice AV 09/01/2015 09/08/2015 148.28 915 100.05.71.02.5711
M79143001 1 Invoice AV 09/01/2015 09/08/2015 55.41 915 100.05.71.02.5711
M79143002 1 Invoice AV 09/01/2015 09/08/2015 50.39 915 100.05.71.02.5711
M79255120 1 Invoice AV 09/01/2015 09/08/2015 258.29 915 100.05.71.02.5711
M79455130 1 Invoice AV 09/01/2015 09/08/2015 14.39 915 100.05.71.02.5711
M79742140 1 Invoice AV 09/17/2015 09/22/2015 215.91 915 100.05.71.02.5711
M79742141 1 Invoice AV 09/17/2015 09/22/2015 10.79 915 100.05.71.02.5711
M79742142 1 Invoice AV 09/17/2015 09/22/2015 32.39 915 100.05.71.02.5711
M79887740 1 Invoice AV 09/04/2015 09/08/2015 12.95 915 100.05.71.02.5711
M80363850 1 Invoice AV 09/30/2015 10/13/2015 230.23 1015 100.05.71.02.5711
M80924860 1 Invoice AV 09/30/2015 10/13/2015 136.74 1015 100.05.71.02.5711
M80924861 1 Invoice AV 09/30/2015 10/13/2015 65.51 1015 100.05.71.02.5711
M81266390 1 Invoice AV 09/30/2015 10/13/2015 531.76 1015 100.05.71.02.5711
M81359030 1 Invoice AV 09/30/2015 10/13/2015 17.96 1015 100.05.71.02.5711
M81430790 1 Invoice AV 09/30/2015 10/13/2015 82.74 1015 100.05.71.02.5711
M81430791 1 Invoice AV 10/06/2015 10/13/2015 71.98 1015 100.05.71.02.5711
M81797910 1 Invoice AV 09/30/2015 10/13/2015 589.86 1015 100.05.71.02.5711
M81989260 1 Invoice AV 10/06/2015 10/13/2015 136.75 1015 100.05.71.02.5711
M81989261 1 Invoice AV 10/06/2015 10/13/2015 43.18 1015 100.05.71.02.5711
M82002980 1 Invoice AV 09/30/2015 10/13/2015 317.89 1015 100.05.71.02.5711
M82099070 1 Invoice AV 10/06/2015 10/13/2015 10.79 1015 100.05.71.02.5711
M82382800 1 Invoice AV 10/06/2015 10/13/2015 9.16 1015 100.05.71.02.5711
M82467480 1 Invoice AV 10/06/2015 10/13/2015 197.17 1015 100.05.71.02.5711
M82467481 1 Invoice AV 10/06/2015 10/13/2015 57.58 1015 100.05.71.02.5711
M82467482 1 Invoice AV 10/06/2015 10/13/2015 21.58 1015 100.05.71.02.5711
M82556700 1 Invoice AV 10/21/2015 10/27/2015 25.17 1015 100.05.71.02.5711
M82582980 1 Invoice AV 10/06/2015 10/13/2015 28.07 1015 100.05.71.02.5711
M82667790 1 Invoice AV 10/08/2015 10/13/2015 35.99 1015 100.05.71.02.5711
M82743270 1 Invoice AV 10/21/2015 10/27/2015 14.39 1015 100.05.71.02.5711
M83082230 1 Invoice AV 10/21/2015 10/27/2015 97.14 1015 100.05.71.02.5711
M83082231 1 Invoice AV 10/21/2015 10/27/2015 35.99 1015 100.05.71.02.5711
M83129090 1 Invoice AV 10/21/2015 10/27/2015 14.39 1015 100.05.71.02.5711
M83129100 1 Invoice AV 10/21/2015 10/27/2015 14.39 1015 100.05.71.02.5711
M83129120 1 Invoice AV 10/21/2015 10/27/2015 14.39 1015 100.05.71.02.5711
M83234000 1 Invoice AV 10/21/2015 10/27/2015 9.35 1015 100.05.71.02.5711
M83238320 1 Invoice AV 10/21/2015 10/27/2015 17.96 1015 100.05.71.02.5711
M83382260 1 Invoice AV 10/21/2015 10/27/2015 17.99 1015 100.05.71.02.5711
M83602070 1 Invoice AV 10/21/2015 10/27/2015 14.39 1015 100.05.71.02.5711
M83800960 1 Invoice AV 10/22/2015 10/27/2015 252.21 1015 100.05.71.02.5711
M83887390 1 Invoice AV 10/22/2015 10/27/2015 9.35 1015 100.05.71.02.5711
Total BAKER & TAYLOR ENTERTAINMENT:5,503.26
BUSINESS CARD
5342/101315 2 Invoice LIBRARY MAINT 09/18/2015 10/13/2015 15.78 1015 100.05.71.00.5415
8031/101315 2 Invoice OFFICE SUPPLIES 08/28/2015 10/13/2015 107.24 1015 100.05.71.00.5701
8031/101315 1 Invoice WLA CONFERENCE 08/28/2015 10/13/2015 175.00 1015 100.05.71.00.5303
8031/90815 11 Invoice PUB REL 07/17/2015 09/08/2015 21.07 915 503.05.00.00.6007
8031/90815 13 Invoice PUB REL 07/17/2015 09/08/2015 60.00 915 503.05.00.00.6007
8031/90815 15 Invoice PUB REL 07/17/2015 09/08/2015 15.00 915 503.05.00.00.6007
8031/90815 17 Invoice PUB REL 07/17/2015 09/08/2015 102.09 915 503.05.00.00.6007
8031/90815 14 Invoice PUB REL 07/17/2015 09/08/2015 20.00 915 503.05.00.00.6007
8031/90815 2 Invoice AUD VIS 07/17/2015 09/08/2015 14.88 915 100.05.71.02.5711
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3
Report dates: 9/1/2015-10/31/2015 Nov 02, 2015 03:54PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
8031/90815 9 Invoice PUB REL 07/17/2015 09/08/2015 10.00 915 503.05.00.00.6007
8031/90815 7 Invoice PUB REL 07/17/2015 09/08/2015 30.00 915 503.05.00.00.6007
8031/90815 5 Invoice PUB REL 07/17/2015 09/08/2015 70.84 915 503.05.00.00.6007
8031/90815 3 Invoice PUB REL 07/17/2015 09/08/2015 2.84 915 503.05.00.00.6007
8031/90815 1 Invoice PUB REL 07/17/2015 09/08/2015 24.12 915 503.05.00.00.6007
8031/90815 12 Invoice PUB REL 07/17/2015 09/08/2015 20.00 915 503.05.00.00.6007
8031/90815 10 Invoice PUB REL 07/17/2015 09/08/2015 43.23 915 503.05.00.00.6007
8031/90815 8 Invoice PUB REL 07/17/2015 09/08/2015 20.00 915 503.05.00.00.6007
8031/90815 6 Invoice PUB REL 07/17/2015 09/08/2015 53.94 915 503.05.00.00.6007
8031/90815 4 Invoice AUD VIS 07/17/2015 09/08/2015 11.18 915 100.05.71.02.5711
8031/90815 16 Invoice PUB REL 07/17/2015 09/08/2015 111.00 915 503.05.00.00.6007
8316/101315 2 Invoice AV 08/19/2015 10/13/2015 33.93 1015 100.05.71.02.5711
8316/101315 4 Invoice OFFICE SUPPLIES 08/19/2015 10/13/2015 41.34 1015 100.05.71.00.5701
8316/101315 6 Invoice AV 08/19/2015 10/13/2015 64.90 1015 100.05.71.02.5711
8316/101315 8 Invoice WLA CONFERENCE 08/19/2015 10/13/2015 184.00 1015 100.05.71.00.5303
8316/101315 10 Invoice AV 08/19/2015 10/13/2015 26.94 1015 100.05.71.02.5711
8316/101315 9 Invoice AV 08/19/2015 10/13/2015 69.96 1015 100.05.71.02.5711
8316/101315 11 Invoice AV 08/19/2015 10/13/2015 2.90- 1015 100.05.71.02.5711
8316/101315 1 Invoice AV 08/19/2015 10/13/2015 34.95 1015 100.05.71.02.5711
8316/101315 3 Invoice AV 08/19/2015 10/13/2015 13.43 1015 100.05.71.02.5711
8316/101315 5 Invoice AV 08/19/2015 10/13/2015 25.92 1015 100.05.71.02.5711
8316/101315 7 Invoice AV 08/19/2015 10/13/2015 43.29 1015 100.05.71.02.5711
8316/90815 2 Invoice ADVERTISING 07/20/2015 09/08/2015 32.97 915 100.05.71.00.6062
8316/90815 19 Invoice PRICE ADJ 07/20/2015 09/08/2015 .23-915 100.05.71.01.5711
8316/90815 7 Invoice AUD VIS 07/20/2015 09/08/2015 41.69 915 100.05.71.02.5711
8316/90815 9 Invoice AUD VIS 07/20/2015 09/08/2015 11.99 915 100.05.71.02.5711
8316/90815 11 Invoice AUD VIS 07/20/2015 09/08/2015 34.46 915 100.05.71.02.5711
8316/90815 13 Invoice AUD VIS 07/20/2015 09/08/2015 227.83 915 100.05.71.02.5711
8316/90815 4 Invoice AUD VIS 07/20/2015 09/08/2015 100.21 915 100.05.71.02.5711
8316/90815 6 Invoice AUD VIS 07/20/2015 09/08/2015 50.91 915 100.05.71.02.5711
8316/90815 20 Invoice PRICE ADJ 07/20/2015 09/08/2015 .02-915 100.05.71.01.5711
8316/90815 5 Invoice AUD VIS 07/20/2015 09/08/2015 10.89 915 100.05.71.02.5711
8316/90815 1 Invoice ADVERTISING 07/20/2015 09/08/2015 17.96 915 100.05.71.00.6062
8316/90815 3 Invoice AUD VIS 07/20/2015 09/08/2015 40.89 915 100.05.71.02.5711
8316/90815 8 Invoice SUPPLIES 07/20/2015 09/08/2015 33.88 915 100.05.71.00.5701
8316/90815 10 Invoice AUD VIS 07/20/2015 09/08/2015 193.15 915 100.05.71.02.5711
8316/90815 15 Invoice PRINT 07/20/2015 09/08/2015 48.99 915 100.05.71.01.5711
8316/90815 17 Invoice PRICE ADJ 07/20/2015 09/08/2015 .02-915 100.05.71.01.5711
8316/90815 12 Invoice AUD VIS 07/20/2015 09/08/2015 31.75 915 100.05.71.02.5711
8316/90815 14 Invoice PUB REL 07/20/2015 09/08/2015 79.54 915 503.05.00.00.6007
8316/90815 16 Invoice PRICE ADJ 07/20/2015 09/08/2015 .09-915 100.05.71.01.5711
8316/90815 18 Invoice REFUND 07/20/2015 09/08/2015 17.96- 915 100.05.71.00.6062
Total BUSINESS CARD:2,402.76
COMPLETE OFFICE OF WIS
389880 1 Invoice MISC OFFICE SUPPLIES 09/01/2015 09/08/2015 176.48 915 100.05.71.00.5701
404643 1 Invoice MISC OFFICE SUPPLIES 10/03/2015 10/13/2015 211.30 1015 100.05.71.00.5701
432093 1 Invoice MISC OFFICE SUPPLIES 10/22/2015 10/27/2015 199.46 1015 100.05.71.00.5701
Total COMPLETE OFFICE OF WIS:587.24
DEMCO EDUCATIONAL CORP
5688831 1 Invoice BOOK PROCESSING 09/30/2015 10/13/2015 186.28 1015 100.05.71.00.5701
5704014 1 Invoice PROCESSING MATERIALS 10/21/2015 10/27/2015 346.21 1015 100.05.71.00.5701
5714061 1 Invoice MISC OFFICE SUPPLIES 10/22/2015 10/27/2015 147.89 1015 100.05.71.00.5701
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 4
Report dates: 9/1/2015-10/31/2015 Nov 02, 2015 03:54PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
Total DEMCO EDUCATIONAL CORP:680.38
E.L. KURDYLA PUBLISHING LLC
942690-R1 1 Invoice PRINT 09/30/2015 10/13/2015 62.00 1015 100.05.71.01.5711
Total E.L. KURDYLA PUBLISHING LLC:62.00
ELLIOTT'S ACE HARDWARE
601005/101315 3 Invoice LIB MAINT 10/08/2015 10/13/2015 21.04 1015 100.05.71.00.5415
601005/92215 1 Invoice LIB MAINT 09/17/2015 09/22/2015 15.78 915 100.05.71.00.5415
Total ELLIOTT'S ACE HARDWARE:36.82
FINDAWAY WORLD,LLC
162438 1 Invoice AV 09/04/2015 09/08/2015 443.94 915 100.05.71.02.5711
162439 1 Invoice AV 09/04/2015 09/08/2015 55.99 915 100.05.71.02.5711
162450 1 Invoice AV 09/04/2015 09/08/2015 187.98 915 100.05.71.02.5711
165009 1 Invoice AV 10/06/2015 10/13/2015 491.91 1015 100.05.71.02.5711
29591 1 Invoice CREDIT AV 09/04/2015 09/08/2015 115.98- 915 100.05.71.02.5711
Total FINDAWAY WORLD,LLC:1,063.84
JAMES IMAGING SYSTEMS INC
620123-1 1 Invoice STAFF COPIER BASE RATE 7/1-9/07/31/2015 09/08/2015 864.17 915 100.05.71.00.5401
6312599 1 Invoice Staff copier 10/19/2015 10/27/2015 864.17 1015 100.05.71.00.5401
Total JAMES IMAGING SYSTEMS INC:1,728.34
JAMES IMAGING SYSTEMS INC (lease)
287313670 1 Invoice PUBLIC PRINT STATION 09/17/2015 09/22/2015 413.55 915 100.05.71.00.5401
289417586 1 Invoice PUBLIC PRINT STATION 10/21/2015 10/27/2015 405.41 1015 100.05.71.00.5401
Total JAMES IMAGING SYSTEMS INC (lease):818.96
JANI-KING INC- MILW REGION
MIL09150179 3 Invoice CLEANING/LIB SEPTEMBER 09/03/2015 09/08/2015 3,049.00 915 100.05.71.00.5835
MIL09150601 1 Invoice EXTRA CLEANING FOR JAMMIN 09/30/2015 10/13/2015 50.00 1015 100.05.71.00.5835
MIL10150175 3 Invoice CLEANING/LIB OCT 10/08/2015 10/13/2015 3,049.00 1015 100.05.71.00.5835
Total JANI-KING INC- MILW REGION:6,148.00
LAKELAND SUPPLY, INC.
62164 1 Invoice MISC PAPER PRODUCTS/LIB 09/03/2015 09/08/2015 532.73 915 100.05.71.00.5703
62164 2 Invoice VOLUME DISCOUNT (47% OF OR 09/03/2015 09/08/2015 26.64- 915 100.05.71.00.5703
Total LAKELAND SUPPLY, INC.:506.09
MICROMARKETING LLC
586560 1 Invoice AV 09/04/2015 09/08/2015 48.99 915 100.05.71.02.5711
587346 1 Invoice AV 09/17/2015 09/22/2015 284.95 915 100.05.71.02.5711
588390 1 Invoice AV 10/03/2015 10/13/2015 34.99 1015 100.05.71.02.5711
588986 1 Invoice AV 10/05/2015 10/13/2015 58.98 1015 100.05.71.02.5711
589587 1 Invoice AV 10/06/2015 10/13/2015 74.99 1015 100.05.71.02.5711
589834 1 Invoice AV 10/06/2015 10/13/2015 153.42 1015 100.05.71.02.5711
590467 1 Invoice AV 10/21/2015 10/27/2015 64.98 1015 100.05.71.02.5711
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 5
Report dates: 9/1/2015-10/31/2015 Nov 02, 2015 03:54PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
Total MICROMARKETING LLC:721.30
MIDWEST TAPE
93103919 1 Invoice AV 09/01/2015 09/08/2015 90.26 915 100.05.71.02.5711
93118983 1 Invoice AV 09/01/2015 09/08/2015 15.74 915 100.05.71.02.5711
93146343 1 Invoice AV 09/17/2015 09/22/2015 20.99 915 100.05.71.02.5711
93165469 1 Invoice AV 09/17/2015 09/22/2015 48.28 915 100.05.71.02.5711
93200537 1 Invoice AV 10/03/2015 10/13/2015 48.28 1015 100.05.71.02.5711
Total MIDWEST TAPE:223.55
MUSKEGO PUBLIC LIBRARY
MU 9082015 1 Invoice PETTY CASH 09/04/2015 09/08/2015 43.08 915 100.05.71.00.5701
Total MUSKEGO PUBLIC LIBRARY:43.08
PENGUIN RANDOM HOUSE LLC
1084535507 1 Invoice AV 09/01/2015 09/08/2015 240.00 915 100.05.71.02.5711
1084544155 1 Invoice AV 09/01/2015 09/08/2015 45.00 915 100.05.71.02.5711
1084630618 1 Invoice AV 09/04/2015 09/08/2015 45.00 915 100.05.71.02.5711
1084767405 1 Invoice AV 10/03/2015 10/13/2015 45.00 1015 100.05.71.02.5711
1084835351 1 Invoice AV 10/03/2015 10/13/2015 45.00 1015 100.05.71.02.5711
1084936474 1 Invoice AV 10/06/2015 10/13/2015 40.00 1015 100.05.71.02.5711
1085015022 1 Invoice AV 10/21/2015 10/27/2015 45.00 1015 100.05.71.02.5711
Total PENGUIN RANDOM HOUSE LLC:505.00
SAFEWAY PEST MANAGEMENT INC.
506133 1 Invoice MONTHLY SPRAY 10/22/2015 10/27/2015 30.00 1015 100.05.71.00.5415
9092/90815 3 Invoice PEST CONTROL LIB/FEB-JUN 201 09/03/2015 09/08/2015 150.00 915 100.05.71.00.5415
Total SAFEWAY PEST MANAGEMENT INC.:180.00
SHERWIN-WILLIAMS CO.
2715-2 1 Invoice PAINT 10/03/2015 10/13/2015 30.28 1015 100.05.71.00.5415
Total SHERWIN-WILLIAMS CO.:30.28
U.S. CELLULAR
0099972957 8 Invoice Monthly Charges-Library 10/06/2015 10/13/2015 25.00 1015 100.05.71.00.5602
0104156991 8 Invoice Monthly Charge-Library 10/22/2015 10/27/2015 25.00 1015 100.05.71.00.5602
Total U.S. CELLULAR:50.00
USA FIRE PROTECTION
241704 1 Invoice ANNUAL INSPECTION 10/22/2015 10/27/2015 465.00 1015 100.05.71.00.5415
Total USA FIRE PROTECTION:465.00
WE ENERGIES
549-564-961/1 1 Invoice GROUP GAS/LIB 09/29/2015 10/13/2015 733.26 1015 100.05.71.00.5910
549-564-961/1 2 Invoice ELEC/LIB 09/29/2015 10/13/2015 5,609.55 1015 100.05.71.00.5910
5499-564-961/2 Invoice GROUP ELECTRIC/LIBRARY 09/17/2015 09/22/2015 5,308.00 915 100.05.71.00.5910
5499-564-961/1 Invoice GROUP GAS/LIBRARY 09/17/2015 09/22/2015 212.53 915 100.05.71.00.5910
Total WE ENERGIES:11,863.34
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 6
Report dates: 9/1/2015-10/31/2015 Nov 02, 2015 03:54PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
WISCONSIN CASH CORPORATION
082237 1 Invoice CASH REGISTER SETTINGS 10/21/2015 10/27/2015 115.00 1015 100.05.71.00.5701
Total WISCONSIN CASH CORPORATION:115.00
Grand Totals:54,426.19
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999"
Director’s Report
November, 2015
1. Young Adult update (from Jolyn Lobe, Reference Assistant): There was one
program and a monthly contest for the Young Adults during the month of
October. The Protect Your Peeps program on the 17th, teens made slingshot
rockets and used cups to build forts/protection for pumpkin and ghost
marshmallow peeps. It was a drop in program and four teens attended. The
monthly contest was not well received, as no entry sheets were turned in. TAB
met on the 8th and the teens helped decorate the windows in the YA area. At the
November meeting we are going to put up the snowflakes again. The children’s
Minecraft Book Scene contest got a lot of interest, and there were 6 entries turned
in. The November YA programs are the Candy Wrapper Crafts on the 14th and
the Guess the Candy Bar contest for the month.
2. Adult Services update (from Elke Saylor, Head of Public Services): As the
temperatures drop, the adult services staff is bringing people into the Library for a
wide array of programming:
• “Beating the Winter Blues,” with Dr. Janice Jurack from Muskego Health
and Wellness Center
• “Intelligent Investing,” presented by Adam Ryback, Account Executive of
Kevin Bay Investments, LLC.
• “Strategies for Social Security and Retirement Income” and “Planning for
Nursing Care and Final Expenses,” presented by The Retirement
Classroom
• “A World Gone Mad: WWII,” a historical program presented by Jim
Gibbons
• On International Game Day (November 21), the board game gurus from
Board Game Barrister will bring in assorted games for all ages to play
with, preview, and put on your Christmas wish list.
• As November is National Novel Writing Month, we will feature local
publisher Kira Henschel, CEO of HenschelHAUS Publishing with a
program called “Bring out the Book in You.”
3. Children’s update (from Marie Lund, Children’s Assistant): This fall has been full
of fun for children at the Muskego Public Library. Regular programs such
as”Lapsitters”, “Rhythm & Moves”, “Baby and Me”, and “Make-It Wednesdays”
have been well attended. The highlight of this fall’s programming was the “K’nex
Bridge Project”, presented by architect John Peine and his wife, Sylvia. This
program was scheduled on a no school day. Children could drop in between 1:00
and 4:00 PM on November 9th to build a bridge, using K’nex building toys.
Everyone worked together as a team to create our bridge that was 44 feet, 8 inches
S73 W16663 Janesville Road Muskego, WI 53150
(262) 971-2100 www.cityofmuskego.org/library
long and included columns that were 15 feet tall. The creativity and enthusiasm of
the children was infectious and everyone who attended left with a feeling of
accomplishment.
4. New Children’s Librarian: Abby Bussen has started as the Children’s Librarian.
Abby previously was the Youth Services Librarian at the Cudahy Family Library,
and she also has experience at the Mukwonago Community Library. Abby will
be working with Children’s Assistant Marie Lund and Young Adult Librarian
Amanda Hyland to provide a wide range of library services to children.
5. Net Promoter Survey: For the third straight year, the Library completed an in-
house survey of Library users over a two week period in October, and this year
we received 221 responses. The survey asks a user how likely they are to
recommend our Library to someone else, on a scale of 1 to 10, with 1 being not at
all likely and 10 being extremely likely. The Net Promoter Score is calculated by
taking the percentage of people responding with a 10 or 9 and subtracting the
percentage of people answering with a 1 through 6. 203 responses (91.86%) were
a 10 or 9, while a total of 8 responses were a 1 through 6 (3.17%). This gives the
Library a Net Promoter Score of 89, which is an increase from last year’s 83.
6. Memory Café update: After the success of the Lake Country Libraries Memory
Project at four libraries in Waukesha County’s Lake Country, the Muskego
Library is joining with three other libraries to start one in our area. The Four
Points Libraries Memory Project is a partnership between two public libraries in
Waukesha County (Muskego and New Berlin) and two in Milwaukee County
(Hales Corners and Franklin) with a mission to provide programs to those affected
by memory loss, Alzheimer’s disease, and other forms of dementia. A main
component of the memory project is a monthly social gathering for those with
early stage dementia or mild cognitive impairment and a care partner, called a
Memory Cafe. The four libraries involved in the memory project will also offer
educational programs on memory loss and brain health.
The monthly Memory Cafés will begin in 2016 with a kick-off event at the New
Berlin Public Library on January 21, and will then continue on the third Tuesday
from 2:00-3:30pm. The Memory Cafés will be held on a rotating basis among the
four libraries, and Muskego is scheduled to host on May 17 and June 21.
7. Friends of the Library update: The Friends of the Muskego Public Library will be
holding a book fair fundraiser at Brookfield Square’s Barnes & Noble on
Saturday, December 5. If customers mention the Muskego Public Library while
making a purchase on this day, the Friends will receive a portion of that sale. In
S73 W16663 Janesville Road Muskego, WI 53150
(262) 971-2100 www.cityofmuskego.org/library
addition, patrons making purchases on Barnes & Nobles’ website during that
week can enter a code to have a portion of the sale go to the Friends.
The Friends are also currently looking for someone to chair their 2016 Wine
Tasting fundraiser at the Library.
8. Strategic Planning update: The Strategic Planning committee was scheduled to
meet immediately before the November Library Board meeting. In place of the
two community conversations, WiLS has proposed utilizing a community survey
to gather information from the community. The survey will be created by WiLS
using the data previously collected by the Library and from an Issue and Needs
questionnaire and a conversation with the strategic planning community. The
revised timeline for the project has the survey being distributed to the community
during the month of January, with a completion target of mid-March.
9. WLA Conference update: Elke Saylor, Administrative Services Librarian Paula
House and I attended the Wisconsin Library Association’s annual conference in
Middleton earlier this month. Sessions that we attended included:
• Incentivizing Professional Development for Library Staff
• Taking the Difficult our of Difficult Conversations
• Planning Around Community Aspirations
• Trustee Education
• Building Better Library Friends Groups
• Advocacy with a Big A
• National Library Week: Connecting with Business and Community
• Rebuilding a Library website
• Sherlock Holmes: A Reader’s Advisory
10. Bridges Library System update: In January, the eight public libraries in Jefferson
County will join with the 16 public libraries in Waukesha County as members of
the Bridges Library System. The online catalog and circulation records from the
Jefferson County libraries will be merged in early December. As a result, we will
be offline from Wednesday, December 2 until the go live date on Thursday,
December 10. During this time, patrons will not be able to view the online
catalog, log into their account, place holds, renew material, or pay fines. Patrons
will still be able to visit the Library and check out items. Access to the public
computers and the wireless network will not be disrupted. During this time, the
Library will also be closed to the public on Friday, December 4 for a staff in-
service.
Bridges Library System’s web address will be http://bridgeslibrarysystem.org/.
S73 W16663 Janesville Road Muskego, WI 53150
(262) 971-2100 www.cityofmuskego.org/library
JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC Through Oct
Checkouts
2014 22,740 20,401 23,454 21,748 20,152 24,982 29,140 24,514 22,117 22,129 19,552 19,867 231,377
2015 22,289 20,903 23,795 20,787 19,380 27,276 27,944 24,319 20,666 21,756 229,115
% Change -2.0%2.5%1.5%-4.4%-3.8%9.2%-4.1%-0.8%-6.6%-1.7%-1.0%
eBook Checkouts
2014 1,212 1,012 1,165 1,134 1,006 1,114 1,191 1,058 1,145 1,121 1,190 1,197 11,158
2015 1,323 1,300 1,384 1,241 1,334 1,275 1,453 1,556 1,363 1,389 13,618
% Change 9.2%28.5%18.8%9.4%32.6%14.5%22.0%47.1%19.0%23.9%22.0%
Self-Service Transaction Percentage of Total Circ (Self-check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts)
2014
2015 52.2%54.1%53.7%55.8%56.1%52.2%54.7%57.1%54.7%56.7%54.7%
Library Visits
2014 10,104 10,147 12,573 11,083 9,413 12,290 13,327 11,492 10,922 12,212 10,649 9,698 113,563
2015 11,050 11,136 12,309 11,399 9,834 14,646 13,315 12,222 10,828 10,692 117,431
% Change 9.4%9.7%-2.1%2.9%4.5%19.2%-0.1%6.4%-0.9%-12.4%3.4%
Reference Transactions
2014 1,542 1,492 1,781 1,412 1,160 1,194 1,418 1,446 1,486 1,561 1,380 1,234 14,492
2015 1,500 1,632 1,714 1,363 1,100 1,584 1,362 1,188 1,172 1,185 13,800
% Change -2.7%9.4%-3.8%-3.5%-5.2%32.7%-3.9%-17.8%-21.1%-24.1%-4.8%
Meeting Room Use
2014 88 95 104 91 76 73 102 58 92 123 100 77 902
2015 91 101 123 110 88 64 62 54 74 86 853
% Change 3.4%6.3%18.3%20.9%15.8%-12.3%-39.2%-6.9%-19.6%-30.1%-5.4%
Monthly Statistics for Muskego Public Library 2015
TO: LIBRARY BOARD
FROM: PETE LOEFFEL, LIBRARY DIRECTOR
SUBJECT: LOAN PERIODS & RENEWALS POLICY; FINES & CHARGES POLICY
DATE: NOVEMBER 12, 2015
CC:
The Muskego Public Library, as a member of the CAFÉ consortium, shares a catalog
with all CAFÉ member libraries. The CAFÉ consortium currently includes the twenty-
four public libraries in Waukesha and Jefferson counties. Certain policies and limits are
determined jointly by the membership of CAFÉ. The updates in these two policies reflect
recent changes by the members of CAFÉ.
S73 W16663 Janesville Road Muskego, WI 53150
(262) 971-2100 www.cityofmuskego.org/library
Muskego Public Library
POLICY: Loan Periods and Renewals
Approved by the Library Board: April 16, 2013
Page 1 of 1
Loan Periods
7 Days for most DVDs
14 Days for select, multi-disc DVDs
21 Days for all other items
Loan Limits
Total items on one card 75 125
Browsing DVDs on one card 3
Renewals
If no other customers are waiting for an item, a user may renew it twice for the original loan
period up to three times. Renewals may be made in person at the checkout desk, catalog
terminals or self-check unit, by telephone, or online through the CAFÉ catalog.
Muskego Public Library
POLICY: Fines and Charges
Approved by the Library Board: January 20, 2015
Page 1 of 1
Overdue Fines
Fines are charged for items that are returned after their due date. Fines for DVDs, video games,
and Interlibrary Loan materials are $1.00 per day that the library is open. Fines for books and
all other material are $0.15 per day that the library is open, unless specifically noted otherwise.
No overdue fines will be assessed on children’s materials checked out on cards belonging to
patrons under the age of eighteen. The maximum overdue fine for any item returned in good
condition is $10.00 or the replacement price, whichever is less.
Replacement Costs
Patrons with long overdue (42 days overdue), damaged, or lost library materials will be charged
the purchase price as the replacement cost. The Library does not accept replacement copies of
lost or damaged materials. No refunds are given if lost materials are found after having been
paid for; the materials are the property of the individual who paid for them.
Replacement Library Card
The replacement fee for a library card is $1.00. Minors need to have a parent or legal guardian
present to get a replacement card.
Denial of borrowing privileges
Borrowing privileges will be denied when a user:
• Has unpaid fines or charges of $20.00 $10.00 or more
• Has unreturned or damaged items of any value, for which they have been billed
• Has moved and left no forwarding address
Charges for printing
The charge for photocopying and printing is $0.10 per page for B&W, and $.25 per page for
color.
Charges for faxing
The charge for sending faxes is $1.00 per page.
Page 1 of 8
Bridges Library System 1
Membership Agreement for Waukesha County Libraries 2
3
4
General Agreement and Purpose: 5
6
The Bridges Library System Board and the Muskego Public Library, as member, do 7
hereby enter into an agreement for the purpose of providing library service to all residents 8
of the library system through local participating public libraries by creating a system of 9
reciprocity of library services and facilities for all residents of Waukesha and Jefferson 10
Counties. 11
12
1. Definitions 13
14
A. System Board means the body established by the Waukesha and Jefferson County 15
Boards in accordance with ss.43.19 Wis. Stats. and known as the Bridges Library 16
System Board. It consists of the minimum number of board members allowed in 17
the statute, apportioned by population, and appointed in accordance with the ss. 18
43.19 (1) b. 19
20
B. Member Library means the participating public library within the System 21
organized under ss.43.52 or 43.53 of Wisconsin Statutes and which has entered into 22
an agreement with the Bridges Library System. There are 24 member libraries. 23
24
C. Resource Library means the participating public library designated by the System 25
Board for the purpose of performing specific functions related to interlibrary loan 26
and reference referral as outlined in ss.43.24(2) Wis. Stats. The City of 27
Waukesha’s Public Library shall serve as the System Resource Library for the 28
Bridges Library System and shall agree to cooperate with the Library System 29
Board and member libraries in developing and improving System-wide services. 30
31
D. Resident means a person residing in one of the communities directly supporting a 32
public library. 33
34
E. County-taxed Resident (also known as TNR or True Non-Resident) means a 35
person residing in one of the communities without its own library which is taxed by 36
its county for the purpose of reimbursing libraries for use made of libraries by these 37
residents. 38
39
F. Crossover circulation shall mean the borrowing of library materials at a Bridges 40
Library System library by persons who live in a county community other than 41
where the library utilized is located. 42
43
G. County Tax means a tax levied by a county pursuant to ss.43.64(a), Wis. Stats. for 44
library services if it meets the conditions specified in ss.43.15(4)(b), Wis. Stats. 45
46
Page 2 of 8
H. Exemption from County Tax means the exemption a municipality receives from 47
the county tax levy for library service if, during the year the levy is made, the 48
municipality appropriates and expends for a library fund a sum at least equal to the 49
sum of the municipality’s share of the sum levied by the county board for public 50
library service in the prior year pursuant to ss.43.64, Wis. Stats. In order to be 51
exempt from the county tax, a municipality must achieve compliance with the 52
minimum standards adopted by the Waukesha County Board in the Library 53
Services Plan if approved by local library boards as provided in the Library 54
Services Plan. 55
56
I. Municipal Appropriation means the annual tax that a municipality levies pursuant 57
to ss.43.52, Wis. Stats. 58
59
J. System means the Bridges Library System. 60
61
2. System Responsibilities 62
63
A. Written agreements to provide, to any resident of the System area, the same library 64
services, on the same terms, that are provided to the residents of the municipality or 65
county that established the member library, except for the group programming 66
preference authorized under ss.43.15(4)(c)4.,Wis. Stats. and to provide for the 67
interlibrary loan of materials among all participating public libraries, as evidenced 68
by agreements with those libraries. 69
70
B. Backup reference, information and interlibrary loan services from the System 71
Resource Library, including the development of an access to specialized 72
collections, as evidenced by a written agreement with that library. 73
74
C. Referral or routing of reference and interlibrary loan requests from libraries within 75
the System to libraries within and outside the System. 76
77
D. In-service training for, and professional consultation with, participating public 78
library personnel and trustees. 79
80
E. Rapid and regular delivery and communication systems for participating public 81
libraries as evidenced by a written plan and service program. 82
83
F. Electronic delivery of information and physical delivery of library materials to 84
participating libraries. 85
86
G. Service agreements with all adjacent library systems. 87
88
H. Professional consultant services to participating public libraries and counties as 89
evidenced by a written plan and a service program. 90
91
Page 3 of 8
I. Any other service programs designed to meet the needs of participating public 92
libraries and the residents of the System area, as determined by the public library 93
system board after consultation with participating public libraries. 94
95
J. Continuous planning with the Division for Libraries and Technology (DLT) and 96
with participating public libraries and counties in the area in regard to developing 97
collections, services, and programs to meet member libraries’ needs. 98
99
K. Promotion and facilitation of library service to users with special needs. 100
101
L. Cooperation and planning with other types of libraries in the System area, which 102
results in agreements with those libraries for the appropriate sharing of library 103
resources to benefit the clientele of all libraries in the System area and a written 104
plan for furthering cooperative activities among all types of libraries. 105
106
M. Continuous planning with the Division for Libraries and Technology (DLT) and 107
with participating libraries and counties in the area in regard to the library 108
automation and technical services as evidenced by a written plan. 109
110
N. That, if the System reimburses a participating public library for the costs of 111
providing interlibrary borrowing services to an individual who holds a valid 112
borrower’s card of another participating public library, the reimbursement from 113
state sources shall not exceed the actual costs incurred by the public library in 114
providing such services. 115
116
117
3. Member Library Responsibilities 118
119
To be eligible for System membership, and the services described above, participating 120
libraries agree to meet the following requirements: 121
122
A. Be established under Chapter 43, Wisconsin Statutes. 123
124
B. Be located in a county that participates in a public library system. 125
126
C. Be authorized by its municipal governing body or county board to participate in the 127
public library system. 128
129
D. By written agreement with the System Board, participate in the System and its 130
activities, participate in interlibrary loan of materials with other System libraries 131
and to provide, to any resident of the System area, the same library services, on the 132
same terms, that are provided to the residents of the municipality or county that 133
established the member library. This subdivision does not prohibit a municipal, 134
county, or joint public library from giving preference to its residents in library 135
group programs held for children or adults if the library limits the number of 136
persons who may participate in the group program. 137
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138
E. Employ a head librarian holding current and appropriate public library certification 139
from the Department of Public Instruction. Allow attendance by appropriate staff 140
at cooperative in-service workshops run by the System for continuing education in 141
library services. 142
143
F. Honor valid borrower’s cards from other System libraries, and those libraries in 144
library systems with which the System Board has intersystem agreements. 145
Libraries shall issue library cards according to mutually agreed upon procedures, to 146
county residents who live outside a municipality that supports a public library 147
directly. 148
149
G. Loan materials to other System libraries based on System-adopted procedures. 150
151
H. Accept the return of materials borrowed from other participating System libraries 152
for pickup by System delivery service, and permit local materials to be returned to 153
other participating System libraries. Exceptions may be made for audio-visual and 154
other agreed upon short circulation materials. The library where materials are 155
returned shall retain income from fines. 156
157
I. To maintain and provide complete and accurate records as directed by the System 158
Board and the state Division for Libraries and Technology of all expenditures 159
relating to the System and to account in full for all funds appropriated to it in 160
accordance with acceptable accounting procedures. 161
162
J. The library’s annual report shall be presented to the System and the State Division 163
for Libraries and Technology. 164
165
K. All records regarding circulation shall be maintained in an orderly fashion, as 166
required by the System, and shall be presented to the System in an annual report. 167
Members shall conduct operations and library services in accordance with accepted 168
library procedures. 169
170
L. Agree to other requirements of Chapter 43, Wisconsin Statutes as they pertain to 171
member libraries. 172
173
M. Recognize state standards as prescriptive measures to encourage quality library 174
services. 175
176
N. Comply with all numerical standards as adopted by the Waukesha County Board in 177
the County Library Services Plan. 178
179
180
181
182
183
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4. Library Funding 184
185
A. Control and custody of funds. The library must deposit all general tax funds with 186
the city/village clerk or municipal officer responsible for disbursing funds. Said 187
officer shall write all checks from these sources. The library board’s treasurer or 188
other officers are not authorized to write such checks. They are subject to the 189
provisions of ss.43.58(1), Wis. Stats., which provides that the library board must 190
have “exclusive control of the expenditure of all moneys collected, donated or 191
appropriated for the library fund.” The municipality cannot determine amounts for 192
specific line items. It can only set the overall total, the library board must set 193
specific amounts for each line item. 194
195
B. Minimum rate for exemption. The municipality operating a library may exempt 196
from the count y tax providing that it is taxing its own residents at a rate equivalent 197
to the county as provided in ss.43.64(2), Wis. Stats. (see section 2 above). 198
199
C. Library Board Distribution of Funds. The System recognizes that adding 200
additional residents to be served adds to the library’s costs for providing those 201
services. The System does not set specific amounts that should be used by the 202
municipality to reduce local taxes as opposed to being used by the library to 203
enhance services to County-taxed residents. It does however, offer the following 204
guidelines: 205
1. Municipal appropriations should be used to support the basic operation of 206
the building, staffing and materials to supply services to local residents. 207
2. County appropriations should be used to reimburse: 208
a. the city, for service to nonresidents, 209
b. the library, to meet the increased demand on the collection and 210
personnel by nonresidents, and 211
c. the library, to provide appropriate and necessary progress in library 212
services, including technological progress. 213
214
215
5. Member Library Payments – Conditions 216
217
A. The System agrees to pay member libraries for services to county-taxed residents 218
rendered pursuant to the agreement. 219
220
B. Payments shall be contingent upon the amounts appropriated by the Waukesha 221
County Board of Supervisors. Payments shall be based on System-approved 222
formulas that account for current use by county-taxed residents and crossover 223
borrowers. The formula is subject to annual review by the member libraries 224
through the advisory committee known as the Alliance for Public Libraries (APL) 225
and by the System Board. 226
227
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C. A notice of the System budget request figures shall be sent annually to member 228
libraries when appropriation requests are sent to the county. It shall indicate the 229
proposed amounts of payment to each library. 230
231
D. The System shall submit an annual Memorandum of Agreement to each member 232
library specifying the amount of money to be paid pursuant to this agreement. Said 233
memorandum shall be sent as soon as possible after the County Board of 234
Supervisors and the Library System Board have approved final appropriations for 235
any fiscal year. 236
237
E. Recipients agree to submit to the System an annual statement of the manner in 238
which the funds were spent. 239
240
241
6. Effective Dates 242
243
A. This agreement is effective from the date of its signing by both parties. It shall be 244
renewed annually. Renewals may be by addendum. Notice of proposed changes to 245
the language of the contract shall be made at least 90 days prior to the end of any 246
contract year. In the event either party does not meet the conditions and 247
requirements of this agreement, then it shall terminate after failure of said party to 248
cure its default within thirty days after written notice thereof by the other party. 249
250
251
252
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Bridges Library System 253
Member Library Contract – Waukesha County 254
2016 255
256
257
Subject to the terms and conditions of the general agreement between the System and the 258
member library, the System agrees to pay the following amounts to the member library 259
during the 2016 calendar year. County Payments will be made in two equal payments no 260
later than April and October. 261
262
263
Library Waukesha
County
Payment
Lakeshores
Library
System
Payment
Continuing
Education
Grant
Youth Services
Grant
Muskego $46,066 $67,497 $312.50 $1,500
264
265
266
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IN WITNESS HERETO, the duly authorized agents of the parties affix their signatures. 267
268
269
270
271
MUSKEGO PUBLIC LIBRARY 272
273
274
___________________________________________ _______________ 275
President, Board of Trustees Date 276
277
278
279
___________________________________________ _______________ 280
Secretary, Board of Trustees Date 281
282
283
284
BRIDGES LIBRARY SYSTEM 285
286
287
288
___________________________________________ _______________ 289
President, Board of Trustees Date 290
291
292
293
___________________________________________ _______________ 294
Secretary, Board of Trustees Date 295
296