Public Works Committee Packet- 10/19/2015
CITY OF MUSKEGO
PUBLIC WORKS COMMITTEE AGENDA
October 19, 2015
5:30 PM
Aldermen’s Room – Upper Level of City Hall,
W182 S8200 Racine Avenue
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
STATEMENT OF PUBLIC NOTICE
APPROVAL OF MINUTES HELD September 21, 2015
STATUS OF PROJECTS
Discussion update. No formal action may be taken on any of the following:
1. Woods Road Bridge
2. 2015 Road Improvement Program/Penn Lane Construction
3. Moorland Road Reconstruction
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
1. Review Waste Management's request for modification to deferred assessments
2. Review and approval of Two Party Agreement for the design of a recreational trail along
North Cape Road (CTH OO)
3. Review and approval of a distribution easement for electric, gas and communications
across City owned land, tax key MSKC 2238-993
NEW BUSINESS PLACED ON FILE
(The following items have been placed on file for staff review. Upon completion of review, staff
will submit a supplement detailing options and possible course of action to committee
members.)
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
NOTICE
IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF
THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE-STATED MEETING TO GATHER INFORMATION; NO ACTION
WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE-STATED MEETING OTHER THAN THE GOVERNMENTAL
BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE.
ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED
INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS
SERVICE, CONTACT MUSKEGO COMMUNITY DEVELOPMENT DEPARTMENT, (262) 679-4136.
Unapproved
CITY OF MUSKEGO
PUBLIC WORKS COMMITTEE MINUTES
September 21, 2015
6:00 PM
Aldermen’s Room – Upper Level of City Hall,
W182 S8200 Racine Avenue
CALL TO ORDER
Alderman Bob Hammel called the meeting to order at 6:00PM.
PLEDGE OF ALLEGIANCE
Those present recited the Pledge of Allegiance.
ROLL CALL
Present: Alderman Borgman, Alderman Hammel. Also present Public Works Director David
Simpson.
Absent: Alderman Kapusta.
STATEMENT OF PUBLIC NOTICE
The meeting was noticed in accordance with the open meeting laws.
APPROVAL OF MINUTES HELD AUGUST 17th, 2015
Alderman Borgman made a motion to approve MINUTES HELD AUGUST 17th, 2015.
Alderman Hammel seconded.
Motion Passed 2 in favor.
STATUS OF PROJECTS
Discussion update. No formal action may be taken on any of the following:
Woods Road Bridge
2015 Road Improvement Program/Penn Lane Construction
Jensen Park Lift Station Upgrade
Moorland Road Reconstruction
Bay Lane Alternatives Analysis
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
Review Refuse/Recycle collection proposals for 2016-2020 program cycle
Alderman Hammel made a motion to award the contract to Advanced Disposal and
move ahead with fully automated collection. Alderman Borgman seconded.
Motion Passed 2 in favor.
Review and Approval of Intergovernmental Cooperative Agreement for Recycling Program
Consolidation with Waukesha County
Alderman Borgman made a motion to approve the Review and Approval of
Intergovernmental Cooperative Agreement for Recycling Program Consolidation with
Waukesha County. Alderman Hammel seconded.
Motion Passed 2 in favor.
Approval of Amendment #1 to the Intergovernmental Cooperation Agreement between the City
and the MMSD for the Franklin-Muskego Force Main Condition Assessment project
Alderman Borgman made a motion to approve Amendment #1 to the
Intergovernmental Cooperation Agreement between the City and the MMSD for the
Franklin-Muskego Force Main Condition Assessment project. Alderman Hammel
seconded.
Motion Passed 2 in favor.
NEW BUSINESS PLACED ON FILE
(The following items have been placed on file for staff review. Upon completion of review, staff
will submit a supplement detailing options and possible course of action to committee
members.)
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
Alderman Borgman made a motion to ADJOURN at 6:50PM. Alderman Hammel
seconded.
Motion Passed 2 in favor.
CITY OF MUSKEGO
Staff Report to Public Works Committee
To: Public Works Committee
From: David Simpson, P.E., Director of Public Works/City Engineer
Subject: Review Waste Management’s request for modification to assessments
Date: October 16, 2015
Waste Management is considering completing a CSM to combine the properties that
they own in order to better manage the different areas of the closed site (see
attached letter). If the CSMs are completed we would end up with cleaner property
lines as well as dedicated right-of-ways. There are existing sanitary sewer
assessments on some of the properties that they would be looking to combine. The
original sanitary sewer assessments are placed upon a long narrow piece of property
that abuts Janesville Road. Waste Management has no intention of building upon
or selling this lot. Because a land division is occurring they must resolve the
assessments on the property and have proposed the attached scenario.
Because the parcel is actually developable and could be rezoned and divided I would
recommend not reducing the deferred assessment at this time.
Recommendation for Action by Committee:
Deny request to modify the deferred assessments.
Page 1 of 1
CITY OF MUSKEGO
Public Works Committee
To: Public Works Committee
From: David Simpson, P.E., Director of Public Works/City Engineer
Subject: Review and approval of Two Party Agreement for the design of a
recreational trail along North Cape Road (CTH OO)
Date: October 16, 2015
The 2016 planned construction projects tentatively approved by COW includes
constructing the segment of trail along CTH “OO” (North Cape Road) from the south
side of Aster Hills Subdivision to STH 36 (Loomis). I would like to continue to utilize
Waukesha County for survey and design of this pathway. This stretch of pathway is
within the County’s ROW and having them continue with the design will save the City
money and time. By allowing design to start now, we should have enough time to
utilize County staff and ensure proper communication with the residents throughout the
process with the intended start of construction occurring sometime in 2016.
The attached agreement takes us through final design. City staff will complete all
public correspondence, meetings, DNR permitting, and preparation for easement
acquisition. Depending upon the final design parameters, we will likely have to obtain
temporary grading easements along some of the route, which we will need assistance
from a firm that helps with those types of items. We will also need assistance with plan
review and construction inspection.
Recommendation for Action:
Approve moving forward with the design agreement with Waukesha County for
the design of the CTH “OO” trail segment from
TWO-PARTY AGREEMENT
Between
WAUKESHA COUNTY by the DEPARTMENT OF PUBLIC WORKS
And
The CITY OF MUSKEGO
This Agreement is made between Waukesha County by the Department of Public
Works (hereinafter called the DEPARTMENT) and the City of Muskego (hereinafter
called the City) to designate the responsibility for the design of a City Sponsored
recreational trail path within the CTH OO right of way between STH 36 and Durham
Drive.
WHEREAS, the City is planning to construct a recreational trail within the CTH OO right
of way between STH 36 and Durham Drive, and
WHEREAS, the project will require survey and design services to be provided by the
DEPARTMENT, and
WHEREAS, the DEPARTMENT and the CITY agree to enter into this mutually
beneficial agreement to survey and design said recreational trail, and
WHEREAS, the CITY agrees to pay the lump sum cost associated with the design
services as listed in Attachment A.
NOW, THEREFORE BE IT RESOLVED, that the parties do mutually agree to the
responsibilities related to the survey, design and plan preparation of the recreational
trail as described below:
RESPONSIBILITIES:
The DEPARTMENT shall:
1. Complete final design of the recreational trail, including cover sheets, misc.
quantities, plan and profile, and cross sections.
2. Invoice the CITY on a monthly basis.
1
The CITY shall:
1. Pay the costs associated with the items listed in Attachment A, a lump sum of
$7,223.94.
2. Work with the DEPARTMENT on the location and design of the path.
3. Designate a representative to act for the CITY under this Agreement. The
representative shall be: (Insert name, title and contact information)
Mr. David Simpson, Director of Public Works, City of Muskego, (262) 679-5686.
OTHER TERMS
1. Assignment: The parties agree that there shall be no assignment or transfer of
this Agreement nor of any interests, rights or responsibilities contained herein
without a written amendment agreed to by both parties.
2. Amendment: The parties, mutual consent, may amend this Agreement in writing
at any time.
3. Severability: If any provision of this Agreement is held invalid under any
applicable law, such invalidity shall not affect any other provision of this
Agreement that can be given effect without the invalid provision and, to this end,
the provisions hereof are severable.
Attachment A: CTH OO Recreational Trail Design Cost.
2
APPROVAL
This Agreement will be effective on the date of the DEPARTMENT’S signature.
CITY: DEPARTMENT:
City of Muskego Waukesha County
By: ________________________________ By:
Kathy Chiaverotti Allison Bussler
Title: Mayor_________________________ Title: Director of Public Works
Date: ________________________________ Date:
Address for CITY: Address for DEPARTMENT:
City of Muskego Waukesha County Department of
W182S8200 Racine Ave. Public Works
Muskego, WI 53150 515 W. Moreland Blvd. Room AC 210
Waukesha, WI 53188
3
ATTACHMENT A
4
WAUKESHA COUNTY PROFESSIONAL SERVICES ESTIMATE
DEPARTMENT OF PUBLIC WORKS FILE: C.T.H. "OO" - Recreation Trail
ASSUMED OVERHEAD RATE :_______1.13 City of Muskego
ASSUMED PROFIT RATE :_______0 %COST ESTIMATE
BY: Gary Evans
DATE: Sept 16, 2015
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
PHASE/TASK DIRECT LABOR COSTS
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
PROJ. MANAGER PROJ. ENGINEER STAFF ENGINEER R.L.S.TECH.TOTAL HOURS TOTAL DIRECT
$56.20 /HR.$40.06 /HR.$46.06 /HR.$27.24 /HR.$27.24 /HR.LABOR COST
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
ADMINISTRATION &4.00 HRS.HRS.HRS.HRS.HRS.4.00 HRS.
COORDINATION ------------- ------------- ------------- ------------- -------------
$224.80 $0.00 $0.00 $0.00 $0.00 $224.80
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
UTILITY 0.00 HRS.HRS.HRS.0.00 HRS.0.00 HRS.0.00 HRS.
COORDINATION ------------- ------------- ------------- ------------- -------------
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
MEETINGS 4.00 HRS.HRS.HRS.0.00 HRS.4.00 HRS.8.00 HRS.
------------- ------------- ------------- ------------- -------------
$224.80 $0.00 $0.00 $0.00 $108.96 $333.76
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
FIELD SURVEY 0.00 HRS.HRS.0.00 HRS.0.00 HRS.4.00 HRS.4.00 HRS.
DESIGN ------------- ------------- ------------- ------------- -------------
$0.00 $0.00 $0.00 $0.00 $108.96 $108.96
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
R/W PLAT &HRS.HRS.HRS.0.00 HRS.0.00 HRS.0.00 HRS.
DESCRIPTIONS ------------- ------------- ------------- ------------- -------------
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
HRS.0.00 HRS.HRS.0.00 HRS.100.00 HRS.100.00 HRS.
PRELIM AND FINAL PLANS ------------- ------------- ------------- ------------- -------------
$0.00 $0.00 $0.00 $0.00 $2,724.00 $2,724.00
-----------------------------------------------------------------------------------------------------------------------------------------------------------------------------
DRAINAGE AND HRS.HRS.HRS.0.00 HRS.0.00 HRS.0.00 HRS.
STORM WATER ------------- ------------- ------------- ------------- -------------
MANAGEMENT $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
STORM WATER 0.00 HRS.HRS.0.00 HRS.HRS.0.00 HRS.0.00 HRS.
PERMIT ------------- ------------- ------------- ------------- -------------
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
CORPS OF ENGINEERS 0.00 HRS.HRS.0.00 HRS.0.00 HRS.0.00 HRS.0.00 HRS.
PERMITS ------------- ------------- ------------- ------------- -------------
(WHERE REQ'D)$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
PHASE 1 HRS.HRS.HRS.0.00 HRS.0.00 HRS.0.00 HRS.
HAZ. MAT. ------------- ------------- ------------- ------------- -------------
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
P.S. & E HRS.HRS.HRS.0.00 HRS.0.00 HRS.0.00 HRS.
Documents ------------- ------------- ------------- ------------- -------------
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
[A]DIRECT LABOR SUB-TOTALS 116 HRS.$3,391.52
FEE COMPUTATION
---------------PRELIMINARY
Direct Labor 3,391.52$
[B] = LABOR COST [A] X 1.130 =$3,832.42
TOTAL 7,223.94$
CITY OF MUSKEGO
Staff Report to Public Works Committee
To: Public Works Committee
From: David Simpson, P.E., Director of Public Works/City Engineer
Subject: Review and approval of a distribution easement for electric, gas, and
communications across City owned land, tax key MSKC 2238-993.
Date: October 16, 2015
The attached easement is being requested by WE Energies in order to service a
residential property that is being constructed across the small strip of land that
separates the end of Timberbrook Drive from the home’s parcel.
The City has already granted an easement to the owner for access and
sanitary/water utilities.
Recommendation for Action by Committee:
Recommend approval of the attached easement.
Page 1 of 1
WR NO. 3841621 & 3841622 IO NO. 5463
For good and valuable consideration, the receipt and sufficiency of which
are hereby acknowledged, CITY OF MUSKEGO, a municipality of the
State of Wisconsin, hereinafter referred to as "Grantor", owner of land,
hereby grants and warrants to WISCONSIN ELECTRIC POWER
COMPANY, a Wisconsin corporation doing business as We Energies,
TIME WARNER CABLE MIDWEST LLC, a Delaware limited liability
company and WISCONSIN BELL, INC. doing business as AT&T
Wisconsin, a Wisconsin corporation, hereinafter referred to as "Grantee",
a permanent easement upon, within, beneath, over and across a part of
Grantor’s land hereinafter referred to as "easement area".
The easement area is described as a strip of land fifteen (15) feet in width
being part of the Southwest 1/4 of the Northwest 1/4 of Section 20, Town
5 North, Range 20 East in the City of Muskego, County of Waukesha, State
of Wisconsin; said lands further described in that certain Warranty Deed
The location of the easement area with respect to Grantor’s land is as
shown on the attached drawing, marked Exhibit “A”, and made a part of this
document.
1. Purpose: The purpose of this easement is to construct, install, operate,
maintain repair, replace and extend underground utility facilities, conduit and cables, electric pad-mounted
transformers, manhole, electric pad-mounted vacuum fault interrupter, concrete slabs, power pedestals, riser
equipment, terminals and markers, together with all necessary and appurtenant equipment under and above ground,
as well as pipeline or pipelines with valves, tieovers, main laterals and service laterals, together with all necessary and
appurtenant equipment under and above ground, including cathodic protection apparatus used for corrosion control,
as deemed necessary by Grantee, for the transmission and distribution of electric energy, signals, television and
telecommunications services; natural gas and all by-products thereof, or any liquids, gases, or substances which can
or may be transported or distributed through a pipeline, including the customary growth and replacement thereof.
Trees, bushes, branches and roots may be trimmed or removed so as not to interfere with Grantee's use of the
easement area.
2. Access: Grantee or its agents shall have the right to enter and use Grantor's land with full right of ingress and egress
over and across the easement area and adjacent lands of Grantor for the purpose of exercising its rights in the
easement area.
3. Buildings or Other Structures: Grantor agrees that no structures will be erected in the easement area or in such
close proximity to Grantee's facilities as to create a violation of all applicable State of Wisconsin electric and gas
codes or any amendments thereto.
4. Elevation: Grantor agrees that the elevation of the ground surface existing as of the date of the initial installation of
Grantee's facilities within the easement area will not be altered by more than 4 inches without the written consent of
Grantee.
5. Restoration: Grantee agrees to restore or cause to have restored Grantor's land, as nearly as is reasonably
possible, to the condition existing prior to such entry by Grantee or its agents. This restoration, however, does not
apply to the initial installation of said facilities or any trees, bushes, branches or roots which may interfere with
Grantee's use of the easement area.
6. Exercise of Rights: It is agreed that the complete exercise of the rights herein conveyed may be gradual and not
fully exercised until some time in the future, and that none of the rights herein granted shall be lost by non-use.
7. Binding on Future Parties: This grant of easement shall be binding upon and inure to the benefit of the heirs,
successors and assigns of all parties hereto.
Document Number
DISTRIBUTION EASEMENT
ELECTRIC, GAS AND COMMUNICATIONS
RETURN TO:
We Energies
PROPERTY RIGHTS & INFORMATION GROUP
231 W. MICHIGAN STREET, ROOM A252
PO BOX 2046
MILWAUKEE, WI 53201-2046
MSKC 2238993
(Parcel Identification Number)
8. Easement Review: Grantor acknowledges receipt of materials which describe Grantor’s rights and options in the
easement negotiation process and furthermore acknowledges that Grantor has had at least 5 days to review this
easement document or voluntarily waives the five day review period.
Grantor:
City of Muskego, a municipality of the State of Wisconsin
By
(Print name and title):
By
(Print name and title):
Personally came before me in County, Wisconsin on , ,
the above named , the
and , the
of the City of Muskego, a municipality of the State of Wisconsin, for the municipal corporation, by its authority, and pursuant
to Resolution File
No. adopted by its on , .
Notary Public Signature, State of Wisconsin
Notary Public Name (Typed or Printed)
(NOTARY STAMP/SEAL) My commission expires
This instrument was drafted by Jeffrey Fowle on behalf of Wisconsin Electric Power Company, PO Box 2046, Milwaukee,
Wisconsin 53201-2046.
EXHIBIT A- TEMPORARY
TO BE REPLACED BY SURVEYED EXHIBIT PRIOR TO RECORDING