LIBRARY BOARD Packet - 9/15/2015
CITY OF MUSKEGO
LIBRARY BOARD AGENDA
September 15, 2015
5:00 PM
Library Conference Room, S73 W16663 Janesville
Road
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
CONSENT AGENDA
Items listed under consent agenda will be approved in one motion without discussion unless
any Board member requests that an item be removed for individual discussion. That item then
can be acted on separately at the same meeting under the part of the meeting it would
normally appear.
1. Approval of minutes from August 18, 2015
2. Place on file the Library Financial Reports from August 2015
PRESIDENT’S REPORT
Information
DIRECTOR’S REPORT
Information
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
NOTICE
PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality
may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at
the above-stated meeting other than the governmental body specifically referred to above in this notice.
Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and
services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100.
Unapproved
CITY OF MUSKEGO
LIBRARY BOARD MINUTES
August 18, 2015
5:00 PM
Library Conference Room, S73 W16663
JANESVILLE RD
CALL TO ORDER
President Boschert called the meeting to order at 5:00 PM
PLEDGE OF ALLEGIANCE
ROLL CALL
Present were Trustees Boschert, Robertson, Schaefer, Konkel, Stuart, Alderman Wolfe, and
Library Director Loeffel. Trustees Buckmaster, O'Bryan, and Tomaszewski were absent.
STATEMENT OF PUBLIC NOTICE
Director Loeffel stated that the meeting was noticed in accordance with the open meeting law.
PUBLIC COMMENT
None
APPROVAL OF MINUTES from July 21, 2015
Trustee Schaefer made a motion to APPROVE THE MINUTES from July 21, 2015,
Alderman Wolfe seconded.
Motion Passed 6 in favor.
TREASURER’S REPORT
Information/Action
Place on file the Library Financial Reports from July 2015
Trustee Robertson made a motion to Place on file the Library Financial Reports from
July 2015, Trustee Konkel seconded.
Motion Passed 6 in favor.
PRESIDENT’S REPORT
Information
DIRECTOR’S REPORT
Information
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
Proposed 2016 Library Budget
Trustee Schaefer made a motion to approve the Proposed 2016 Library Budget,
Trustee Stuart seconded.
Motion Passed 6 in favor.
Library Hours Policy Update
Trustee Schaefer made a motion to approve the Library Hours Policy Update,
Alderman Wolfe seconded.
Motion Passed 6 in favor.
School District Aid Agreement
Trustee Robertson made a motion to approve the School District Aid Agreement,
Alderman Wolfe seconded.
Motion Passed 6 in favor.
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
Alderman Wolfe made a motion to ADJOURN at 5:32 PM, Trustee Stuart seconded.
Motion Passed 6 in favor.
CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1
Period: 08/15 Sep 01, 2015 11:07AM
2015-15 2015-15 01/15-08/15 08/15 % Actual Over /
Adopted Amended Cur YTD Current Month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.4140 LIBRARY GRANTS REV .00 .00 .00 .00 .00 .00
100.05.71.00.4150 WCFLS FUNDING 108,994.00 108,994.00 54,497.00 .00 50.00% 54,497.00-
100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,200.00 1,200.00 1,001.43 167.70 83.45% 198.57-
100.05.71.00.4313 LIBRARY FINES 18,000.00 18,000.00 11,703.34 1,835.54 65.02% 6,296.66-
100.05.71.00.4314 LIBRARY TAXABLE REVENUE 7,500.00 7,500.00 6,761.24 1,299.45 90.15% 738.76-
100.05.71.00.4542 LIBRARY PHONE USE .00 .00 .00 .00 .00 .00
100.05.71.00.4544 ROOM RENTAL 500.00 500.00 1,000.00 .00 200.00% 500.00
100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 .00 .00 .00 .00 .00
100.05.71.00.4552 LIBRARY FRIENDS REV .00 .00 .00 .00 .00 .00
Total LIBRARY DEPARTMENT: 136,194.00 136,194.00 74,963.01 3,302.69 55.04% 61,230.99-
CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1
Period: 08/15 Sep 01, 2015 11:28AM
2015-15 2015-15 01/15-08/15 08/15 % Actual Over /
Adopted Amended Cur YTD Current Month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.5101 SALARY & WAGES 616,044.03 616,044.03 396,640.59 46,568.11 64.39% 219,403.44-
100.05.71.00.5102 SALARIES & WAGES - OVERTIME 2,500.00 2,500.00 .00 .00 .00 2,500.00-
100.05.71.00.5201 FICA 48,245.80 48,245.80 30,046.83 3,499.95 62.28% 18,198.97-
100.05.71.00.5202 PENSION 40,110.86 40,110.86 25,319.29 2,964.02 63.12% 14,791.57-
100.05.71.00.5203 HEALTH 122,383.34 122,383.34 79,712.98 10,515.78 65.13% 42,670.36-
100.05.71.00.5204 LIFE 1,321.20 1,321.20 922.66 122.15 69.83% 398.54-
100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00
100.05.71.00.5229 HEALTH INS. ALLOWANCE 12,120.00 12,120.00 7,165.00 705.00 59.12% 4,955.00-
100.05.71.00.5302 MILEAGE 1,200.00 1,200.00 459.88 33.36 38.32% 740.12-
100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 396.01 .00 11.31% 3,103.99-
100.05.71.00.5305 DUES & MEMBERSHIP 1,000.00 1,000.00 859.00 .00 85.90% 141.00-
100.05.71.00.5401 MAINTENANCE OF EQUIPMENT 14,000.00 14,000.00 9,526.51 1,269.58 68.05% 4,473.49-
100.05.71.00.5415 MAINT OF BUILDINGS & GROUNDS 31,500.00 31,500.00 16,103.85 253.61 51.12% 15,396.15-
100.05.71.00.5505 COMPUTER CHARGES/LIBRARY 34,000.00 34,000.00 30,854.04 4,153.02 90.75% 3,145.96-
100.05.71.00.5602 TELEPHONE 300.00 300.00 196.00 25.00 65.33% 104.00-
100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 20,000.00 20,000.00 14,198.43 1,686.68 70.99% 5,801.57-
100.05.71.00.5703 HOUSEKEEPING SUPPLIES 4,000.00 4,000.00 1,647.71 278.64 41.19% 2,352.29-
100.05.71.00.5740 LIBRARY GRANT EXP .00 .00 .00 .00 .00 .00
100.05.71.00.5752 LIBRARY FRIENDS EXP .00 .00 .00 .00 .00 .00
100.05.71.00.5774 LIBRARY REPLACEMENT .00 .00 .00 .00 .00 .00
100.05.71.00.5835 HOUSEKEEPING SERVICES 36,588.00 36,588.00 24,392.00 .00 66.67% 12,196.00-
100.05.71.00.5910 GAS & ELECTRIC 83,500.00 83,500.00 43,533.04 6,054.36 52.14% 39,966.96-
100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 1,014.12 .00 40.56% 1,485.88-
100.05.71.00.6062 PROGRAMMING 5,000.00 5,000.00 2,378.52 1,420.52 47.57% 2,621.48-
100.05.71.01.5711 PRINT MATERIALS 114,000.00 114,000.00 62,817.36 6,684.81 55.10% 51,182.64-
100.05.71.01.5713 PRINT MATERIALS - ADULT .00 .00 .00 .00 .00 .00
100.05.71.02.5711 AUDIO-VISUAL MATERIALS 50,000.00 50,000.00 21,620.51 2,163.35 43.24% 28,379.49-
100.05.71.03.5711 ELECTRONIC MATERIALS 16,000.00 16,000.00 12,688.04 249.28 79.30% 3,311.96-
100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V. .00 .00 .00 .00 .00 .00
100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00
100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00
100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00
100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00
100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00
100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00
100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00
100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00
100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00
Total LIBRARY DEPARTMENT: 1,259,813.23 1,259,813.23 782,492.37 88,647.22 62.11% 477,320.86-
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1
Report dates: 8/1/2015-8/31/2015 Sep 01, 2015 10:41AM
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999"
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
3M
UM28681 1 Invoice Self Check Receipt Paper 08/05/2015 08/11/2015 145.92 815 100.05.71.00.5701
Total 3M:145.92
BAKER & TAYLOR COMPANY
2030854216 1 Invoice Print 08/05/2015 08/11/2015 747.71 815 100.05.71.01.5711
2030867633 1 Invoice Print 08/05/2015 08/11/2015 798.48 815 100.05.71.01.5711
2030887859 1 Invoice Print 08/05/2015 08/11/2015 1,050.91 815 100.05.71.01.5711
2030896461 1 Invoice Print 08/05/2015 08/11/2015 44.36 815 100.05.71.01.5711
2030916538 1 Invoice PRINT 08/18/2015 08/25/2015 700.68 815 100.05.71.01.5711
2030941594 1 Invoice PRINT 08/18/2015 08/25/2015 1,225.95 815 100.05.71.01.5711
2030945511 1 Invoice PRINT 08/18/2015 08/25/2015 1,405.83 815 100.05.71.01.5711
2700571 1 Invoice Book Return 08/05/2015 08/11/2015 11.57-815 100.05.71.01.5711
2700572 1 Invoice Book Return 08/05/2015 08/11/2015 11.97-815 100.05.71.01.5711
2700574 1 Invoice Book Return 08/05/2015 08/11/2015 51.39-815 100.05.71.01.5711
2700575 1 Invoice Book Return 08/05/2015 08/11/2015 9.85-815 100.05.71.01.5711
5013697002 1 Invoice Print 08/05/2015 08/11/2015 33.51 815 100.05.71.01.5711
5013705380 1 Invoice Print 08/05/2015 08/11/2015 31.43 815 100.05.71.01.5711
5013714680 1 Invoice Print 08/05/2015 08/11/2015 96.58 815 100.05.71.01.5711
5013733912 1 Invoice PRINT 08/18/2015 08/25/2015 56.36 815 100.05.71.01.5711
5013742969 1 Invoice PRINT 08/18/2015 08/25/2015 181.84 815 100.05.71.01.5711
Total BAKER & TAYLOR COMPANY:6,288.86
BAKER & TAYLOR ENTERTAINMENT
K44782960 1 Invoice AV 08/05/2015 08/11/2015 400.18 815 100.05.71.02.5711
K45196180 1 Invoice AV 08/05/2015 08/11/2015 260.82 815 100.05.71.02.5711
M76561230 1 Invoice AV 08/05/2015 08/11/2015 32.37 815 100.05.71.02.5711
M76910980 1 Invoice AV 08/05/2015 08/11/2015 10.18 815 100.05.71.02.5711
M76995080 1 Invoice AV 08/05/2015 08/11/2015 11.88 815 100.05.71.02.5711
M77014620 1 Invoice AV 08/05/2015 08/11/2015 9.35 815 100.05.71.02.5711
M77026360 1 Invoice AV 08/05/2015 08/11/2015 71.26 815 100.05.71.02.5711
M77058870 1 Invoice AV 08/05/2015 08/11/2015 11.88 815 100.05.71.02.5711
M77058871 1 Invoice AV 08/05/2015 08/11/2015 33.67 815 100.05.71.02.5711
M77058872 1 Invoice AV 08/05/2015 08/11/2015 53.97 815 100.05.71.02.5711
M77215270 1 Invoice AV 08/05/2015 08/11/2015 11.03 815 100.05.71.02.5711
M77247260 1 Invoice AV 08/05/2015 08/11/2015 214.43 815 100.05.71.02.5711
M77524770 1 Invoice AV 08/18/2015 08/25/2015 11.03 815 100.05.71.02.5711
M77524771 1 Invoice AV 08/18/2015 08/25/2015 11.03 815 100.05.71.02.5711
M77524772 1 Invoice AV 08/18/2015 08/25/2015 194.95 815 100.05.71.02.5711
M77524773 1 Invoice AV 08/18/2015 08/25/2015 97.87 815 100.05.71.02.5711
M77732170 1 Invoice AV 08/18/2015 08/25/2015 21.56 815 100.05.71.02.5711
M78037470 1 Invoice AV 08/18/2015 08/25/2015 106.47 815 100.05.71.02.5711
Total BAKER & TAYLOR ENTERTAINMENT:1,563.93
BRODART CO.
406437 1 Invoice DVD CASES & PROCESSING MAT 08/18/2015 08/25/2015 1,182.00 815 100.05.71.00.5701
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2
Report dates: 8/1/2015-8/31/2015 Sep 01, 2015 10:41AM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
Total BRODART CO.:1,182.00
BUSINESS CARD
5342/81115 1 Invoice LIBRARY MAINT SUPPLIES 07/18/2015 08/11/2015 2.09 815 100.05.71.00.5415
8031/81115 1 Invoice PUB REL 07/18/2015 08/11/2015 17.96 815 503.05.00.00.6007
8031/81115 2 Invoice PUB REL 07/18/2015 08/11/2015 22.85 815 503.05.00.00.6007
8031/81115 3 Invoice PUB REL 07/18/2015 08/11/2015 29.41 815 503.05.00.00.6007
8031/81115 4 Invoice PUB REL 07/18/2015 08/11/2015 35.98 815 503.05.00.00.6007
8031/81115 5 Invoice PUB REL 07/18/2015 08/11/2015 19.31 815 503.05.00.00.6007
8031/81115 6 Invoice PUB REL 07/18/2015 08/11/2015 42.29 815 503.05.00.00.6007
8031/81115 7 Invoice ELECTRONICS 07/18/2015 08/11/2015 49.96 815 100.05.71.03.5711
8031/81115 8 Invoice ELECTRONICS 07/18/2015 08/11/2015 199.32 815 100.05.71.03.5711
8031/81115 9 Invoice PUB REL 07/18/2015 08/11/2015 41.53 815 503.05.00.00.6007
8316/81115 1 Invoice AUDIO VISUAL 07/18/2015 08/11/2015 244.19 815 100.05.71.02.5711
8316/81115 2 Invoice AUDIO VISUAL 07/18/2015 08/11/2015 12.00 815 100.05.71.02.5711
8316/81115 3 Invoice AUDIO VISUAL 07/18/2015 08/11/2015 16.47 815 100.05.71.02.5711
8316/81115 4 Invoice PRINT 07/18/2015 08/11/2015 76.91 815 100.05.71.01.5711
8316/81115 5 Invoice AUDIO VISUAL 07/18/2015 08/11/2015 53.82 815 100.05.71.02.5711
8316/81115 6 Invoice AUDIO VISUAL 07/18/2015 08/11/2015 10.76 815 100.05.71.02.5711
8316/81115 7 Invoice PUB REL 07/18/2015 08/11/2015 38.07 815 503.05.00.00.6007
8316/81115 8 Invoice CREDIT FOR RETURN 07/18/2015 08/11/2015 6.49- 815 100.05.71.02.5711
8316/81115 9 Invoice PRICE ADJ 07/18/2015 08/11/2015 1.82-815 100.05.71.02.5711
8316/81115 10 Invoice PRICE ADJ 07/18/2015 08/11/2015 1.98-815 100.05.71.02.5711
8316/81115 11 Invoice PRICE ADJ 07/18/2015 08/11/2015 1.96-815 100.05.71.02.5711
8316/81115 12 Invoice PRICE ADJ 07/18/2015 08/11/2015 .02-815 100.05.71.02.5711
9391/81115 1 Invoice SYNOLOGY SAN & DISKS 07/18/2015 08/11/2015 881.72 815 100.05.71.00.5505
Total BUSINESS CARD:1,782.37
CITRIX
91634580 1 Invoice Licesse Renewal for Library 08/18/2015 08/25/2015 2,000.00 815 100.05.71.00.5505
Total CITRIX:2,000.00
ELLIOTT'S ACE HARDWARE
601005/82515 6 Invoice LIBRARY MAINT 08/21/2015 08/25/2015 27.68 815 100.05.71.00.5415
Total ELLIOTT'S ACE HARDWARE:27.68
GRAYBAR
980060506 1 Invoice LIGHT BULBS - LIBRARY 08/06/2015 08/11/2015 193.84 815 100.05.71.00.5415
Total GRAYBAR:193.84
HEARTLAND BUSINESS SYSTEMS
HBS00515001 1 Invoice Veem License for Backup at Library 08/18/2015 08/25/2015 1,271.30 815 100.05.71.00.5505
Total HEARTLAND BUSINESS SYSTEMS:1,271.30
JAMES IMAGING SYSTEMS INC
620121 1 Invoice CONTRACT BASE/4/1 - 6/30/15 - T 07/31/2015 09/08/2015 864.17 815 100.05.71.00.5401
620123 1 Invoice OVERAGE CHARGE/4/1-6/30/15 - T 07/31/2015 09/08/2015 1,420.52 815 100.05.71.00.6062
Total JAMES IMAGING SYSTEMS INC:2,284.69
JAMES IMAGING SYSTEMS INC (lease)
284827516 1 Invoice PUBLIC PRINT STATION 08/21/2015 08/25/2015 405.41 815 100.05.71.00.5401
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3
Report dates: 8/1/2015-8/31/2015 Sep 01, 2015 10:41AM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
620121 1 Invoice EQUIPMENT MAINT 07/31/2015 08/25/2015 864.17 815 100.05.71.00.5401
620123 1 Invoice ADVER 07/31/2015 08/25/2015 1,420.52 815 100.05.71.00.6062
Total JAMES IMAGING SYSTEMS INC (lease):2,690.10
JOURNAL SENTINEL INC
JO81115 1 Invoice Print 08/05/2015 08/11/2015 319.04 815 100.05.71.01.5711
Total JOURNAL SENTINEL INC:319.04
KAPCO LIBRARY PRODUCTS
1273111 1 Invoice PROCESSING MATERIALS 08/18/2015 08/25/2015 76.76 815 100.05.71.00.5701
Total KAPCO LIBRARY PRODUCTS:76.76
LAKELAND SUPPLY, INC.
59367 3 Invoice MISC PAPER PRODUCTS/LIB 08/21/2015 08/25/2015 293.43 815 100.05.71.00.5703
59367 4 Invoice VOLUME DISCOUNT (25% OF OR 08/21/2015 08/25/2015 14.79- 815 100.05.71.00.5703
Total LAKELAND SUPPLY, INC.:278.64
MICROMARKETING LLC
581142 1 Invoice AV 08/05/2015 08/11/2015 109.99 815 100.05.71.02.5711
582483 1 Invoice AV 08/18/2015 08/25/2015 39.99 815 100.05.71.02.5711
Total MICROMARKETING LLC:149.98
MIDWEST TAPE
93035509 1 Invoice AV 08/05/2015 08/11/2015 94.47 815 100.05.71.02.5711
Total MIDWEST TAPE:94.47
SAFEWAY PEST MANAGEMENT INC.
503307 1 Invoice PEST CONTROL LIBRARY/AUGUS 08/21/2015 08/25/2015 30.00 815 100.05.71.00.5415
Total SAFEWAY PEST MANAGEMENT INC.:30.00
STOTTS, STUART
575240 1 Invoice AV 08/18/2015 08/25/2015 30.00 815 100.05.71.02.5711
Total STOTTS, STUART:30.00
U.S. CELLULAR
0095767676 7 Invoice Monthly Charge-Library 08/18/2015 08/25/2015 25.00 815 100.05.71.00.5602
Total U.S. CELLULAR:25.00
WAUKESHA COUNTY FEDERATED LIBRARY SYSTEM
2015-0000007 1 Invoice Library Cards 08/05/2015 08/11/2015 282.00 815 100.05.71.00.5701
Total WAUKESHA COUNTY FEDERATED LIBRARY SYSTEM: 282.00
WE ENERGIES
5499-564-961/1 Invoice GROUP GAS/LIB 07/30/2015 08/11/2015 563.04 815 100.05.71.00.5910
5499-564-961/2 Invoice GROUP ELEC/LIB 07/30/2015 08/11/2015 5,491.32 815 100.05.71.00.5910
Total WE ENERGIES:6,054.36
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 4
Report dates: 8/1/2015-8/31/2015 Sep 01, 2015 10:41AM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
Grand Totals:26,770.94
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999"
Director’s Report
September, 2015
1. Adult Services update (From Elke): This month we have a nice variety of
programs for Adults:
9/15 Strategies for Social Security & Retirement Income
9/16 The Basics of Selling on EBay
9/23 American Barn Stories, a presentation by Tom Laughlin
9/26 What’s it Worth? - an antiques and collectible appraisal event with Mark
Moran
9/30 Pathway to a City, a talk by former mayor Chuck Damaske about his book
about Muskego history
Also, the Crochet group meets every other Tuesday evening and the Presidents
Book Club discusses a biography of James Madison.
Linda and Elke are in the process of contacting the activity directors of local
senior residences to establish a personal contact and discuss ways in which the
Library can better serve this clientele.
2. Children’s update (From Christi): Fall programming has started in the children’s
department. Both sections of Rhythm & Moves are full and the program
continues to be a hit with attendance each at 26 for our first two sessions the first
week and 31 and 21 at each session the second week. Lapsitters has between 12-
15 regular participating children and between 9-12 parents. Baby & Me is
averaging 11 children and 9 parents which is very good. Make It Wednesday met
for the first time with just 2 children. A Facebook post before the next meeting
previewing what we will be making that session will help boost numbers. We are
looking forward to David Stokes visiting at the end of the month on the 28th for
the no school day program and will bring a variety of bugs and critters to show
and tell.
3. Young Adult Librarian update: Young Adult Librarian Amanda Hyland is
currently on maternity leave and is expected to return in early November. During
her absence, Reference Assistant Jolyn Lobe is taking over her programming
duties and other tasks, such as preparing the monthly calendar of events.
4. Children’s Librarian position: Children’s Librarian Christi Sommerfeldt is leaving
her position, and her last day will be September 25. Elke Saylor is overseeing the
search for her replacement.
5. 2016 Capital Budget update: The Library’s 2016 capital projects, for exterior
lighting improvements and carpeting in the children’s area, were presented to the
S73 W16663 Janesville Road Muskego, WI 53150
(262) 971-2100 www.cityofmuskego.org/library
Committee of the Whole on August 25. The committee took a straw poll and the
two projects received unanimous support from the aldermen that were present.
6. 2016 Budget update: The Library’s 2016 proposed expenditure total was updated
to reflect the possibility that the new children’s librarian may take the family level
of health insurance coverage. As a result, the Library’s total expenditures have an
increase of about $17,800 to $1,214,210. The updated total is 2.2% less than the
2015 budgeted expenditures.
7. Strategic Planning update: Library staff met with Bruce Smith from WiLS
regarding the strategic planning schedule, and staff has begun work on gathering
data. The strategic planning committee is expected to meet later in September
with Bruce Smith to review the timeline and work expectations. Library Board
members will be helping to identify people to participate in upcoming community
conversations. The Strategic Planning Activities and Timeline is attached, along
with information on planning the community conversations.
8. 2015 Library Director goals update. Information will be provided at the Library
Board meeting.
9. Employee Anniversaries in September:
3 years Elke Saylor, Head of Public Services
3 years Samantha Stark, Adult Librarian
1 year Heather Ziolecki, Library Aide
S73 W16663 Janesville Road Muskego, WI 53150
(262) 971-2100 www.cityofmuskego.org/library
JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC Through Aug
Checkouts
2014 22,740 20,401 23,454 21,748 20,152 24,982 29,140 24,514 22,117 22,129 19,552 19,867 187,131
2015 22,289 20,903 23,795 20,787 19,380 27,276 27,944 24,319 186,693
% Change -2.0%2.5%1.5%-4.4%-3.8%9.2%-4.1%-0.8%-0.2%
eBook Checkouts
2014 1,212 1,012 1,165 1,134 1,006 1,114 1,191 1,058 1,145 1,121 1,190 1,197 8,892
2015 1,323 1,300 1,384 1,241 1,334 1,275 1,453 1,556 10,866
% Change 9.2%28.5%18.8%9.4%32.6%14.5%22.0%47.1%22.2%
Self-Service Transaction Percentage of Total Circ (Self-check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts)
2014
2015 52.2%54.1%53.7%55.8%56.1%52.2%54.7%57.1%54.4%
Library Visits
2014 10,104 10,147 12,573 11,083 9,413 12,290 13,327 11,492 10,922 12,212 10,649 9,698 90,429
2015 11,050 11,136 12,309 11,399 9,834 14,646 13,315 12,222 95,911
% Change 9.4%9.7%-2.1%2.9%4.5%19.2%-0.1%6.4%6.1%
Reference Transactions
2014 1,542 1,492 1,781 1,412 1,160 1,194 1,418 1,446 1,486 1,561 1,380 1,234 11,445
2015 1,500 1,632 1,714 1,363 1,100 1,584 1,362 1,188 11,443
% Change -2.7%9.4%-3.8%-3.5%-5.2%32.7%-3.9%-17.8%0.0%
Meeting Room Use
2014 88 95 104 91 76 73 102 58 92 123 100 77 687
2015 91 101 123 110 88 64 62 54 693
% Change 3.4%6.3%18.3%20.9%15.8%-12.3%-39.2%-6.9%0.9%
Monthly Statistics for Muskego Public Library 2015
Strategic Planning Activities & Timeline
For Library Staff and Planning Committee
Library Staff
1. Review timeline and activities – in Dropbox folder
o Schedule meetings of the planning committee as noted.
2. Administer Assets and Capacities survey to staff and library board. Instructions are in Dropbox
folder
3. Complete Value of Current Resources and Services worksheet. Instructions are in Dropbox
folder.
4. Follow DPI Counting Opinions instructions in Dropbox. Download report templates for the 10%
range of Total Income, Municipal Population, Total Circulation and Local Revenue. Select 2014
for the Period. Please download both the graph and table comparisons for each. Save the
reports in the DPI Data folder in Dropbox.
5. Save any reports from the Edge Assessment and Impact Survey into corresponding folder in
Dropbox.
6. ILS Data – please run the following reports for the last 12 months, if possible, and place in
corresponding folder in Dropbox. Select libraries in WCFLS that you think are good comparisons
to Muskego and include their data also in the following areas for comparison. Looking at
Extended Population, this could include Delafield, Mukwonago, Oconomowoc, Sussex &
Pewaukee. If you think municipal population is a better comparison, this could include Sussex
and Pewaukee.
o Circulation by format
o Circulation by genre
o Amount spent by format
o Amount spent by genre
o Net lender/borrower status – transit statistics
7. A sample of other libraries and organizations plan documents are in a Dropbox folder titles Plan
Examples. These are here for your own reference to identify components of a planning
document you may want to include in your strategic plan when you write your plan.
Planning Committee & Staff
1. Review timeline and activities – in Dropbox folder
a. As coordinated by library staff, schedule planning committee meetings as noted.
2. Community conversation: conversation planning instructions are in Dropbox folder along with
invitation letter template.
a. Set date and location for conversations
b. Identify list of individuals to be invited to each conversation.
c. Identify who will invite participants
d. Invite participants
Timeline
• Week of Sept. 14
o Staff - WiLS meeting: Review timeline and activities
o Begin data and information gathering
• Week of Sept. 21
o Planning Committee – WiLS Meeting - Review timeline and activities, and community
conversation invitation guidelines
o Continue data and information gathering
• Week of Sept. 28
o Identify Community conversation invitees and begin inviting
o Continue data and information gathering
• Week of Oct. 5
o Complete invitations to potential community conversation participants
o Complete data and information gathering
• Week of Oct. 12
o Begin data and information summary report
• Week of Oct. 19
o Hold community conversation(s)
o Continue data and information summary report
• Week of Oct. 26
o Hold community conversations(s)
o Continue data and information summary report
• Week of Nov. 2
o Complete data and information summary report
• Week of Nov. 9
o Data and information summary webinar
• Week of Nov. 16
o In-person strategic planning meeting
• Week of Nov. 23
o Create framework of strategic plan elements identified at planning meeting
• Week of Nov. 30
o Begin writing strategic plan
• Week of Dec. 7
o Continue writing strategic plan
• Week of Dec. 14
o Complete strategic plan
Planning the Conversation
The ideal size for these conversations is between 12 and 20 people. To get that many, invite
30-40 people, as some will be unable to make it.
These conversations are a powerful way to get to know different parts of the community and learn from
voices not usually heard. Remember since these are conversations, not rigorous academic research, you
do not need a random or demographically representative sample. However, think about your library
and community and identify groups and profiles that would allow you to have the broadest
representation of your community.
This could include:
• Local businesses and business groups
• Faith community
• Various community clubs and neighborhood associations, including senior groups
• Schools, daycares & parents
• Service groups or YMCA
Also consider following for both library users and non-users:
• Age: teens, millennials, young parents, empty nesters, retirees, etc.
• Representation of different neighborhoods
• ESL and emerging ethnic communities
After you’ve identified whom you want to engage, think about the individuals or groups who could help
you reach those people. Ask yourself:
• Who knows the part of the community or the people we want to talk to?
o Staff, volunteers, board members
o Other library partners
After you identify who can reach those you want to invite, consider these tips for getting people to
come.
• Have those with a personal connection to a potential participant personally invite the person.
• Send an invitation letter, use social media or call potential attendees to invite them.
• Ask people you are inviting to suggest others to invite (friends, neighbors, peers).
• If needed due to low response, follow up by email or phone.
• Invite people about 2-3 weeks before the event.