LIBRARY BOARD Packet - 8/18/2015
CITY OF MUSKEGO
LIBRARY BOARD AGENDA
August 18, 2015
5:00 PM
Library Conference Room, S73 W16663 Janesville
Road
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
APPROVAL OF MINUTES from July 21, 2015
TREASURER’S REPORT
Information/Action
1. Place on file the Library Financial Reports from July 2015
PRESIDENT’S REPORT
Information
DIRECTOR’S REPORT
Information
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
1. Proposed 2016 Library Budget
2. Library Hours Policy Update
3. School District Aid Agreement
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
NOTICE
PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality
may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at
the above-stated meeting other than the governmental body specifically referred to above in this notice.
Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and
services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100.
Unapproved
CITY OF MUSKEGO
LIBRARY BOARD MINUTES
July 21, 2015
5:00 PM
Library Conference Room, S73 W16663
JANESVILLE RD
CALL TO ORDER
President Boschert called the meeting to order at 5:01 PM.
PLEDGE OF ALLEGIANCE
ROLL CALL
Present were Trustees Buckmaster, Robertson, Schaefer, Boschert, O'Bryan, Konkel, Stuart
(late), Alderman Wolfe, and Library Director Loeffel. Trustee Tomaszewski is excused.
STATEMENT OF PUBLIC NOTICE
Director Loeffel stated that the meeting was properly noticed.
PUBLIC COMMENT
None
APPROVAL OF MINUTES from June 16, 2015
Trustee Buckmaster made a motion to APPROVE THE MINUTES from June 16, 2015,
Alderman Wolfe seconded.
Motion Passed 7 in favor.
TREASURER’S REPORT
Information/Action
Trustee Stuart arrived at this time.
Place on file the Library Financial Reports from June 2015
Trustee Robertson made a motion to Place on file the Library Financial Reports from
June 2015, Alderman Wolfe seconded.
Motion Passed 8 in favor.
PRESIDENT’S REPORT
Information
DIRECTOR’S REPORT
Information
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
Employment Policy Handbook Updates
Trustee Robertson made a motion to approve the Employment Policy Handbook
Updates, Trustee O'Bryan seconded.
Motion Passed 8 in favor.
Meeting Rooms Policy Update
Trustee Robertson made a motion to approve the Meeting Rooms Policy Update,
Trustee Schaefer seconded.
Motion Passed 8 in favor.
2016 Library Budget Discussion
2016 Library Capital Requests
Trustee Schaefer made a motion to approve the 2016 Library Capital Request for
carpeting, Trustee O'Bryan seconded.
Motion Passed 8 in favor.
Trustee O'Bryan made a motion to approve the 2016 Library Capital Request for
lighting, Trustee Schaefer seconded.
Motion Passed 8 in favor.
Certification of Eligibility for Exemption from County Library Levy Based on Standards
Compliance
Trustee Buckmaster made a motion to approve the Certification of Eligibility for
Exemption from County Library Levy Based on Standards Compliance, Alderman
Wolfe seconded.
Motion Passed 8 in favor.
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
Alderman Wolfe made a motion to ADJOURN at 6:33 PM, Trustee Buckmaster
seconded.
Motion Passed 8 in favor.
CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1
Period: 07/15 Aug 03, 2015 02:05PM
2015-15 2015-15 01/15-07/15 07/15 % Actual Over /
Adopted Amended Cur YTD Current Month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.4150 WCFLS FUNDING 108,994.00 108,994.00 54,497.00 .00 50.00% 54,497.00-
100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,200.00 1,200.00 833.73 .00 69.48% 366.27-
100.05.71.00.4313 LIBRARY FINES 18,000.00 18,000.00 9,867.80 917.76 54.82% 8,132.20-
100.05.71.00.4314 LIBRARY TAXABLE REVENUE 7,500.00 7,500.00 5,461.79 472.04 72.82% 2,038.21-
100.05.71.00.4542 LIBRARY PHONE USE .00 .00 .00 .00 .00 .00
100.05.71.00.4544 ROOM RENTAL 500.00 500.00 1,000.00 .00 200.00% 500.00
100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 .00 .00 .00 .00 .00
Total LIBRARY DEPARTMENT: 136,194.00 136,194.00 71,660.32 1,389.80 52.62% 64,533.68-
CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1
Period: 07/15 Aug 03, 2015 02:15PM
2015-15 2015-15 01/15-07/15 07/15 % Actual Over /
Adopted Amended Cur YTD Current Month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.5101 SALARY & WAGES 616,044.03 616,044.03 350,072.48 46,297.53 56.83% 265,971.55-
100.05.71.00.5102 SALARIES & WAGES - OVERTIME 2,500.00 2,500.00 .00 .00 .00 2,500.00-
100.05.71.00.5201 FICA 48,245.80 48,245.80 26,546.88 3,537.44 55.02% 21,698.92-
100.05.71.00.5202 PENSION 40,110.86 40,110.86 22,355.27 2,955.29 55.73% 17,755.59-
100.05.71.00.5203 HEALTH 122,383.34 122,383.34 69,197.20 10,515.78 56.54% 53,186.14-
100.05.71.00.5204 LIFE 1,321.20 1,321.20 800.51 122.15 60.59% 520.69-
100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00
100.05.71.00.5229 HEALTH INS. ALLOWANCE 12,120.00 12,120.00 6,460.00 705.00 53.30% 5,660.00-
100.05.71.00.5302 MILEAGE 1,200.00 1,200.00 426.52 39.91 35.54% 773.48-
100.05.71.00.5303 CONFERENCES & SPECIAL EVENTS 3,500.00 3,500.00 396.01 306.01 11.31% 3,103.99-
100.05.71.00.5305 DUES & MEMBERSHIP 1,000.00 1,000.00 859.00 .00 85.90% 141.00-
100.05.71.00.5401 MAINTENANCE OF EQUIPMENT 14,000.00 14,000.00 8,256.93 .00 58.98% 5,743.07-
100.05.71.00.5415 MAINT OF BUILDINGS & GROUNDS 31,500.00 31,500.00 16,658.44 50.94 52.88% 14,841.56-
100.05.71.00.5505 COMPUTER CHARGES/LIBRARY 34,000.00 34,000.00 26,701.02 .00 78.53% 7,298.98-
100.05.71.00.5602 TELEPHONE 300.00 300.00 171.00 25.00 57.00% 129.00-
100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 20,000.00 20,000.00 12,511.75 2,676.34 62.56% 7,488.25-
100.05.71.00.5703 HOUSEKEEPING SUPPLIES 4,000.00 4,000.00 560.87 .00 14.02% 3,439.13-
100.05.71.00.5835 HOUSEKEEPING SERVICES 36,588.00 36,588.00 24,392.00 3,049.00 66.67% 12,196.00-
100.05.71.00.5910 GAS & ELECTRIC 83,500.00 83,500.00 37,478.68 6,501.54 44.88% 46,021.32-
100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 1,014.12 .00 40.56% 1,485.88-
100.05.71.00.6062 PROGRAM ADVERTISING/PROMOTIO 5,000.00 5,000.00 958.00 87.50 19.16% 4,042.00-
100.05.71.01.5711 PRINT MATERIALS 114,000.00 114,000.00 56,132.55 4,311.96 49.24% 57,867.45-
100.05.71.01.5713 PRINT MATERIALS - ADULT .00 .00 .00 .00 .00 .00
100.05.71.02.5711 AUDIO-VISUAL MATERIALS 50,000.00 50,000.00 19,457.16 2,536.36 38.91% 30,542.84-
100.05.71.03.5711 ELECTRONIC MATERIALS 16,000.00 16,000.00 12,438.76 .00 77.74% 3,561.24-
100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V. .00 .00 .00 .00 .00 .00
100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00
100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00
100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00
100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00
100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00
100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00
100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00
100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00
100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00
Total LIBRARY DEPARTMENT: 1,259,813.23 1,259,813.23 693,845.15 83,717.75 55.08% 565,968.08-
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1
Report dates: 7/1/2015-7/31/2015 Aug 03, 2015 01:42PM
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999"
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
BAKER & TAYLOR COMPANY
2030739347 1 Invoice PRINT 07/01/2015 07/14/2015 1,386.55 615 100.05.71.01.5711
2030750766 1 Invoice PRINT 07/01/2015 07/14/2015 933.12 615 100.05.71.01.5711
2030754212 1 Invoice PRINT 07/01/2015 07/14/2015 540.23 615 100.05.71.01.5711
2030754284 1 Invoice PRINT 07/01/2015 07/14/2015 328.10 615 100.05.71.01.5711
2030754321 1 Invoice PRINT 07/01/2015 07/14/2015 170.45 615 100.05.71.01.5711
2030754348 1 Invoice PRINT 07/01/2015 07/14/2015 222.77 615 100.05.71.01.5711
2030766305 1 Invoice PRINT 07/01/2015 07/14/2015 630.58 615 100.05.71.01.5711
2030766518 1 Invoice PRINT 07/01/2015 07/14/2015 589.70 615 100.05.71.01.5711
2030788641 1 Invoice PRINT 07/07/2015 07/14/2015 595.57 715 100.05.71.01.5711
2030799855 1 Invoice PRINT 07/07/2015 07/14/2015 97.91 715 100.05.71.01.5711
2030803513 1 Invoice PRINT 07/07/2015 07/14/2015 693.56 715 100.05.71.01.5711
2030823073 1 Invoice PRINT 07/21/2015 07/28/2015 924.90 715 100.05.71.01.5711
2030823353 1 Invoice PRINT 07/21/2015 07/28/2015 931.87 715 100.05.71.01.5711
2030843505 1 Invoice PRINT 07/21/2015 07/28/2015 595.14 715 100.05.71.01.5711
2691844 1 Invoice BOOK RETURN - CREDIT 07/01/2015 07/14/2015 10.85- 615 100.05.71.01.5711
2691845 1 Invoice BOOK RETURN - CREDIT 07/01/2015 07/14/2015 45.00- 615 100.05.71.01.5711
2691846 1 Invoice BOOK RETURN - CREDIT 07/01/2015 07/14/2015 4.78- 615 100.05.71.01.5711
5013667598 1 Invoice PRINT 07/01/2015 07/14/2015 136.10 615 100.05.71.01.5711
5013677618 1 Invoice PRINT 07/01/2015 07/14/2015 97.44 615 100.05.71.01.5711
5013687279 1 Invoice PRINT 07/07/2015 07/14/2015 157.06 715 100.05.71.01.5711
Total BAKER & TAYLOR COMPANY:8,970.42
BAKER & TAYLOR ENTERTAINMENT
K42653490 1 Invoice AV 07/01/2015 07/14/2015 9.33 615 100.05.71.02.5711
K43964980 1 Invoice AV 07/07/2015 07/14/2015 138.69 715 100.05.71.02.5711
K44274710 1 Invoice AV 07/21/2015 07/28/2015 25.91 715 100.05.71.02.5711
M74167060 1 Invoice AV 07/01/2015 07/14/2015 14.98 615 100.05.71.02.5711
M74167061 1 Invoice AV 07/01/2015 07/14/2015 182.08 615 100.05.71.02.5711
M74167062 1 Invoice AV 07/01/2015 07/14/2015 28.76 615 100.05.71.02.5711
M74326890 1 Invoice AV 07/01/2015 07/14/2015 28.79 615 100.05.71.02.5711
M74690000 1 Invoice AV 07/01/2015 07/14/2015 11.03 615 100.05.71.02.5711
M74690001 1 Invoice AV 07/01/2015 07/14/2015 39.58 615 100.05.71.02.5711
M75200270 1 Invoice AV 07/07/2015 07/14/2015 17.99 715 100.05.71.02.5711
M75200271 1 Invoice AV 07/07/2015 07/14/2015 61.18 715 100.05.71.02.5711
M75289560 1 Invoice AV 07/07/2015 07/14/2015 13.00 715 100.05.71.02.5711
M75634460 1 Invoice AV 07/07/2015 07/14/2015 157.65 715 100.05.71.02.5711
M75655060 1 Invoice AV 07/21/2015 07/28/2015 11.03 715 100.05.71.02.5711
M75655061 1 Invoice AV 07/21/2015 07/28/2015 119.47 715 100.05.71.02.5711
M75655062 1 Invoice AV 07/21/2015 07/28/2015 32.39 715 100.05.71.02.5711
M75693250 1 Invoice AV 07/07/2015 07/14/2015 146.80 715 100.05.71.02.5711
M76089560 1 Invoice AV 07/21/2015 07/28/2015 9.33 715 100.05.71.02.5711
M76089561 1 Invoice AV 07/21/2015 07/28/2015 291.43 715 100.05.71.02.5711
M76089562 1 Invoice AV 07/21/2015 07/28/2015 25.19 715 100.05.71.02.5711
M76259170 1 Invoice AV 07/21/2015 07/28/2015 477.99 715 100.05.71.02.5711
M76352520 1 Invoice AV 07/21/2015 07/28/2015 57.57 715 100.05.71.02.5711
Total BAKER & TAYLOR ENTERTAINMENT:1,900.17
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2
Report dates: 7/1/2015-7/31/2015 Aug 03, 2015 01:42PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
BRODART CO.
402581 1 Invoice FOLD ON ROLLS 07/21/2015 07/28/2015 447.17 715 100.05.71.00.5701
Total BRODART CO.:447.17
BUSINESS CARD
5342/71415 1 Invoice LIBRARY MAINT SUPPLIES 06/18/2015 07/14/2015 100.84 715 100.05.71.00.5701
5342/71415 4 Invoice LIBRARY MAINT SUPPLIES 06/18/2015 07/14/2015 19.99 715 100.05.71.00.5701
5342/71415 7 Invoice LIBRARY MAINT SUPPLIES 06/18/2015 07/14/2015 3.00 715 100.05.71.00.5415
5342/71415 11 Invoice LIBRARY MAINT SUPPLIES 06/18/2015 07/14/2015 72.24 715 100.05.71.00.5701
5342/71415 13 Invoice LIBRARY MAINT SUPPLIES 06/18/2015 07/14/2015 10.51 715 100.05.71.00.5415
5342/71415 17 Invoice LIBRARY MAINT SUPPLIES 06/18/2015 07/14/2015 8.76 715 100.05.71.00.5701
8031/71415 1 Invoice PUB REL/FOL 05/18/2015 07/14/2015 17.98 715 503.05.00.00.6007
8031/71415 2 Invoice PRINT 5/22 05/18/2015 07/14/2015 10.95 715 100.05.71.01.5711
8031/71415 3 Invoice SUPPLIES 5/28 05/18/2015 07/14/2015 14.10 715 100.05.71.00.5701
8031/71415 4 Invoice CONFERENCES 5/29 05/18/2015 07/14/2015 157.44 715 100.05.71.00.5303
8031/71415 5 Invoice PUB REL/FOL 6/8 05/18/2015 07/14/2015 25.00 715 503.05.00.00.6007
8031/71415 6 Invoice CONFERENCES 6/11 05/18/2015 07/14/2015 63.57 715 100.05.71.00.5303
8031/71415 7 Invoice PUB REL/FOL 6/17 05/18/2015 07/14/2015 15.23 715 503.05.00.00.6007
8031/71415 8 Invoice PUB REL/FOL 6/17 05/18/2015 07/14/2015 136.65 715 503.05.00.00.6007
8316/71415 1 Invoice AUDIO VISUAL 5/26/15 05/26/2015 07/14/2015 72.70 715 100.05.71.02.5711
8316/71415 2 Invoice AUDIO VISUAL 6/1/15 05/26/2015 07/14/2015 89.94 715 100.05.71.02.5711
8316/71415 3 Invoice AUDIO VISUAL 5/26/15 05/26/2015 07/14/2015 10.72 715 100.05.71.02.5711
8316/71415 4 Invoice PROMOTIONAL 5/26/15 05/26/2015 07/14/2015 139.00 715 503.05.00.00.6007
8316/71415 5 Invoice AUDIO VISUAL 6/12/15 05/26/2015 07/14/2015 59.96 715 100.05.71.02.5711
8316/71415 6 Invoice AUDIO VISUAL 6/17/15 05/26/2015 07/14/2015 11.99 715 100.05.71.02.5711
8316/71415 7 Invoice AUDIO VISUAL 6/13/15 05/26/2015 07/14/2015 34.18 715 100.05.71.02.5711
8316/71415 8 Invoice AUDIO VISUAL 6/12/15 05/26/2015 07/14/2015 76.70 715 100.05.71.02.5711
8316/71415 9 Invoice AUDIO VISUAL 6/17/15 05/26/2015 07/14/2015 86.66 715 100.05.71.02.5711
Total BUSINESS CARD:1,238.11
COMPUTYPE, INC
593827 1 Invoice BARCODE/SPINE LABELS 07/21/2015 07/28/2015 531.52 715 100.05.71.00.5701
Total COMPUTYPE, INC:531.52
DEMCO EDUCATIONAL CORP
5628967 1 Invoice CD ALBUMS & SECURITY STRIPS 07/07/2015 07/14/2015 1,379.82 715 100.05.71.00.5701
Total DEMCO EDUCATIONAL CORP:1,379.82
ELLIOTT'S ACE HARDWARE
601005/71415 3 Invoice MAINT/LIB 06/30/2015 07/14/2015 7.43 715 100.05.71.00.5415
Total ELLIOTT'S ACE HARDWARE:7.43
FINDAWAY WORLD,LLC
156495 1 Invoice AV 07/01/2015 07/14/2015 651.90 615 100.05.71.02.5711
Total FINDAWAY WORLD,LLC:651.90
FREEMAN NEWSPAPERS LLC
3090/71415 1 Invoice PRINT 07/01/2015 07/14/2015 120.00 615 100.05.71.01.5711
Total FREEMAN NEWSPAPERS LLC:120.00
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3
Report dates: 7/1/2015-7/31/2015 Aug 03, 2015 01:42PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
HYLAND, AMANDA
HY71415 1 Invoice PUB RELATIONS - FOL 07/01/2015 07/14/2015 49.90 615 503.05.00.00.6007
Total HYLAND, AMANDA:49.90
JAMES IMAGING SYSTEMS INC (lease)
282788157 1 Invoice PUBLIC PRINT STATION 07/24/2015 07/28/2015 407.13 615 100.05.71.00.5401
Total JAMES IMAGING SYSTEMS INC (lease):407.13
JANI-KING INC- MILW REGION
MIL08150178 3 Invoice CLEANING/LIB AUG 07/28/2015 07/28/2015 3,049.00 715 100.05.71.00.5835
Total JANI-KING INC- MILW REGION:3,049.00
JM BRENNAN, INC.
SALES000065 1 Invoice REPL OF COMBUSTION MOTOR 07/01/2015 07/14/2015 2,146.65 615 100.05.71.00.5415
SALES000066 1 Invoice PREVENTIVE MAINT HVAC 07/01/2015 07/14/2015 1,630.00 615 100.05.71.00.5415
Total JM BRENNAN, INC.:3,776.65
KC'S INFLATABLES, LLC
2015-105-1 1 Invoice JAMMIN' ON JANESVILLE 07/21/2015 07/28/2015 87.50 715 100.05.71.00.6062
Total KC'S INFLATABLES, LLC:87.50
MERGENT, INC
165233 1 Invoice PRINT 07/21/2015 07/28/2015 305.00 715 100.05.71.01.5711
Total MERGENT, INC:305.00
MICROMARKETING LLC
577629 1 Invoice AV 07/01/2015 07/14/2015 60.99 615 100.05.71.02.5711
578695 1 Invoice AV 07/07/2015 07/14/2015 239.98 715 100.05.71.02.5711
579599 1 Invoice AV 07/21/2015 07/28/2015 69.94 715 100.05.71.02.5711
579770 1 Invoice AV 07/21/2015 07/28/2015 85.99 715 100.05.71.02.5711
580420 1 Invoice AV 07/21/2015 07/28/2015 79.98 715 100.05.71.02.5711
Total MICROMARKETING LLC:536.88
MIDWEST TAPE
92934712 1 Invoice AV 07/01/2015 07/14/2015 70.32 615 100.05.71.02.5711
Total MIDWEST TAPE:70.32
PENGUIN RANDOM HOUSE LLC
1083981518 1 Invoice AV 07/01/2015 07/14/2015 25.00 615 100.05.71.02.5711
1084001987 1 Invoice AV 07/01/2015 07/14/2015 45.00 615 100.05.71.02.5711
1084010182 1 Invoice AV 07/07/2015 07/14/2015 32.00 715 100.05.71.02.5711
Total PENGUIN RANDOM HOUSE LLC:102.00
RTI
192062 1 Invoice CLEANING PADS FOR DISCS 07/07/2015 07/14/2015 101.90 715 100.05.71.00.5701
Total RTI:101.90
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 4
Report dates: 7/1/2015-7/31/2015 Aug 03, 2015 01:42PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
SAFEWAY PEST MANAGEMENT INC.
500489 1 Invoice PEST CONTROL LIB/ JUL 07/20/2015 07/28/2015 30.00 715 100.05.71.00.5415
Total SAFEWAY PEST MANAGEMENT INC.:30.00
SOMMERFELDT, CHRISTI
SO71415 1 Invoice PUB RELATIONS - FOL 07/07/2015 07/14/2015 91.07 715 503.05.00.00.6007
Total SOMMERFELDT, CHRISTI:91.07
U.S. CELLULAR
91638217 8 Invoice Monthly Charge - Library 07/23/2015 07/28/2015 25.00 715 100.05.71.00.5602
Total U.S. CELLULAR:25.00
WE ENERGIES
5499-564-961/1 Invoice GROUP GAS/LIB 06/30/2015 07/14/2015 891.14 715 100.05.71.00.5910
5499-564-961/2 Invoice GROUP ELEC/LIB 06/30/2015 07/14/2015 5,610.40 715 100.05.71.00.5910
Total WE ENERGIES:6,501.54
WOLWARK, GEORGE
WO71415 1 Invoice CPR INSTRUCTION AND CARDS 05/29/2015 07/14/2015 85.00 715 100.05.71.00.5303
Total WOLWARK, GEORGE:85.00
Grand Totals:30,465.43
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999"
CITY OF MUSKEGO
BALANCE SHEET
JULY 31, 2015
FEDERATED LIBRARY SYSTEM FUND
ASSETS
503.00.00.00.1001 EQUITY IN POOLED CASH 119,017.63
TOTAL ASSETS 119,017.63
LIABILITIES AND EQUITY
FUND EQUITY
503.00.00.00.3510 FUND BALANCE-RESERVED 14,784.97
503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT 102,368.51
REVENUE OVER EXPENDITURES - YTD 1,864.15
TOTAL FUND EQUITY 119,017.63
TOTAL LIABILITIES AND EQUITY 119,017.63
CITY OF MUSKEGO
BALANCE SHEET
JULY 31, 2015
LIBRARY EXPANSION TRUST FUND
ASSETS
502.00.00.00.1001 EQUITY IN POOLED CASH ( 32,897.00)
502.00.00.00.1010 CASH - LIBRARY 12,832.58
502.00.00.00.1105 LIBRARY INVESTMENTS 43,161.10
TOTAL ASSETS 23,096.68
LIABILITIES AND EQUITY
FUND EQUITY
502.00.00.00.3501 FUND BALANCE-RESERVED 61,692.95
502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 38,031.34)
REVENUE OVER EXPENDITURES - YTD ( 564.93)
TOTAL FUND EQUITY 23,096.68
TOTAL LIABILITIES AND EQUITY 23,096.68
Director’s Report
August, 2015
1. Children’s update (From Christi): The Children’s Summer Reading program is
nearly over – we will be accepting late activity sheets through the 15th to make
sure everyone gets a chance to turn in their sheets and get coupons. We had 802
registrations this summer, which is down 130 from last summer. I believe this is
due to the fact that we distributed a registration form and the first activity sheet in
the brochures when I went to visit the schools and that some simply turned in the
activity sheet and not the registration form. Overall, we had 1,840 activity sheets
and 156 super challenge sheets submitted. For program attendance, we had 1,220
children, 573 adults for a total of 1,793 at our 35 programs – a 687 person
increase. Overall, patrons were happy with our program this year and had many
good things to say. There is room for some change for next year though and we
will consider it as we plan during next spring.
Fall programming will begin the first week of September. Marie will provide
Lapsitters, Baby & Me, and Rhythm & Moves once again. There will be a 6-
week session, 2-week break, and then 4-week session running from September
through November. In addition to the monthly LEGO Club meetings, I will be
providing an older kid program called Make It Wednesday during which
attendees can make a fun project. This will take place every other Wednesday
from September 9th through November 18th. We also have two no school
programs for the fall, the first is September 28th with naturalist, humorist, and
educator David Stokes. The second is with John Peine (who came last November
for our LEGO Club kick off program) who will be doing a K’Nex Cable Bridge
building workshop on November 9th. Marie will also provide a Holiday Craft
program on December 5th for the younger kids.
2. Young Adult update (From Amanda): This year’s summer reading theme for
teens is “Unmask” which focuses on superheroes! Throughout the month of July
teens have attended a variety of programs for summer reading, which included
making superhero cookies, an evil minion workshop, and playing water balloon
dodgeball. Teens also had the opportunity to see cartoonist Paul Merklein and
learn how to draw superheroes.
3. Adult Services update (From Samantha): We had great participation in our Adult
Summer Reading Program this year, and look forward to seeing final numbers
after our grand prize drawing on August 17th. September will be a busy month for
adult programming; we currently have five programs lined up in addition to the
twice monthly Chain Reaction Crochet Group meetings. The Retirement
Classroom will be returning on Tuesday September 15th for a program on social
S73 W16663 Janesville Road Muskego, WI 53150
(262) 971-2100 www.cityofmuskego.org/library
security and retirement income as part of their fall course series. Tammy Begotka
will offer an introductory class for individuals interested in learning how to sell
items on eBay Wednesday September 16th. This course is geared toward anyone
who wants to learn how to make extra income by selling items lying around the
house, and will partner well with the antiques appraisal by Mark Moran the
following Saturday September 26th.
4. Employee Anniversaries in August:
38 years Linda Brown, Circulation Supervisor
14 years Suzette Roushia, Clerk
14 years Jean Satorius, Aide
S73 W16663 Janesville Road Muskego, WI 53150
(262) 971-2100 www.cityofmuskego.org/library
JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC Through July
Checkouts
2014 22,740 20,401 23,454 21,748 20,152 24,982 29,140 24,514 22,117 22,129 19,552 19,867 162,617
2015 22,289 20,903 23,795 20,787 19,380 27,276 27,944 162,374
% Change -2.0%2.5%1.5%-4.4%-3.8%9.2%-4.1%-0.1%
eBook Checkouts
2014 1,212 1,012 1,165 1,134 1,006 1,114 1,191 1,058 1,145 1,121 1,190 1,197 6,643
2015 1,323 1,300 1,384 1,241 1,334 1,275 7,857
% Change 9.2%28.5%18.8%9.4%32.6%14.5%18.3%
Self-Service Transaction Percentage of Total Circ (Self-check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts)
2014
2015 52.2%54.1%53.7%55.8%56.1%52.2%54.0%
Library Visits
2014 10,104 10,147 12,573 11,083 9,413 12,290 13,327 11,492 10,922 12,212 10,649 9,698 78,937
2015 11,050 11,136 12,309 11,399 9,834 14,646 13,315 83,689
% Change 9.4%9.7%-2.1%2.9%4.5%19.2%-0.1%6.0%
Reference Transactions
2014 1,542 1,492 1,781 1,412 1,160 1,194 1,418 1,446 1,486 1,561 1,380 1,234 9,999
2015 1,500 1,632 1,714 1,363 1,100 1,584 1,362 10,255
% Change -2.7%9.4%-3.8%-3.5%-5.2%32.7%-3.9%2.6%
Meeting Room Use
2014 88 95 104 91 76 73 102 58 92 123 100 77 629
2015 91 101 123 110 88 64 62 639
% Change 3.4%6.3%18.3%20.9%15.8%-12.3%-39.2%1.6%
Monthly Statistics for Muskego Public Library 2015
TO: LIBRARY BOARD
FROM: PETE LOEFFEL, LIBRARY DIRECTOR
SUBJECT: 2016 LIBRARY BUDGET
DATE: AUGUST 13, 2015
CC:
The proposed 2016 Library Budget is listed on the next page.
Key Points
• The two full-time Library Clerk positions are transitioned to two part-time (20
hours per week) Library Aide positions. This would move the Library to 13.8
FTE, down from its current 14.8 FTE. An updated organizational chart with this
staffing scenario is listed after the proposed budget.
• A Library Grant account line is added to both revenues and expenditures. This
will allow the Library to more easily track grant revenues from the Library
System and other sources and their expenditures.
• A Friends account line is added to both revenues and expenditures. This will
allow the Library to more easily track revenues and expenditures from the Friends
of the Library.
• A Library replacement account is added to expenditures. This will allow the
Library to more easily track expenditures related to Lost and Damaged revenues.
The proposed 2016 Library Budget has $1,214,210 in expenditures with $150,349 in
revenues, resulting in a net City support of $1,063,861. The total expenditures are a
reduction of 3.62% from the 2015 budgeted expenditures, and the total revenues are a
10.39% increase from the 2015 budgeted revenues. As a result the 2016 net City support
is a 5.32% reduction from the 2015 budgeted net City support.
For comparison, a 2016 Library Budget maintaining the Library’s current staffing level
(with the two full-time Clerk positions remaining) is also included. This version has total
expenditures of $1,298,725 a 3.09% increase from the 2015 budgeted Library
expenditures, and a net City support of $1,148,376 which is an increase of 2.20% from
the 2015 budgeted net City support.
S73 W16663 Janesville Road Muskego, WI 53150
(262) 971-2100 www.cityofmuskego.org/library
8/13/2015
Proposed 2016 Library Budget
2012 2013 2014 2015 2015 2015 2016
ACTUAL ACTUAL ACTUAL BUDGET ACTUAL ESTIMATED BUDGET
EXPENDITURES APPROVED thru 07/31 TOTAL PROPOSED
100.05.71 00.5101 SALARY & WAGES 544,015 574,213 594,646 616,044 350,072 616,044 584,141
100.05.71 00.5102 SALARY & WAGES - OVERTIME 4,608 1,037 730 2,500 - 2,500 2,500
100.05.71 00.5201 FICA 39,835 43,492 45,127 48,246 26,547 48,246 45,686
100.05.71 00.5202 PENSION 31,497 37,037 39,824 40,111 22,355 40,111 35,713
100.05.71 00.5203 HEALTH INSURANCE 111,840 118,806 119,202 122,383 69,197 122,383 107,432
100.05.71 00.5204 LIFE INSURANCE 2,104 1,674 1,675 1,321 801 1,321 1,466
100.05.71 00.5229 HEALTH INSURANCE ALLOWANCE 8,785 11,510 12,120 12,120 6,460 12,120 10,560
100.05.71 00.5302 MILEAGE 675 1,032 653 1,200 427 1,200 1,200
100.05.71 00.5303 CONFERENCES & SPECIAL EVENTS 1,473 1,475 2,310 3,500 396 3,500 3,500
100.05.71 00.5305 DUES & MEMBERSHIPS - 835 1,051 1,000 859 1,000 1,200
100.05.71 00.5401 MAINTENANCE OF EQUIPMENT 14,252 10,511 12,829 14,000 8,257 14,000 15,000
100.05.71 00.5415 MAINTENANCE OF BLDG & GROUNDS 17,131 19,227 37,817 31,500 16,658 31,500 34,000
100.05.71 00.5505 COMPUTER CHARGES/LIBRARY 37,428 32,141 33,399 34,000 26,701 34,000 30,000
100.05.71 00.5602 TELEPHONE 3,862 3,524 75 300 171 300 300
100.05.71 00.5701 OFFICE SUPPLIES 15,544 21,514 20,317 20,000 12,512 20,000 20,000
100.05.71 00.5703 HOUSEKEEPING SUPPLIES 3,198 3,628 2,835 4,000 561 4,000 4,000
100.05.71 00.5835 HOUSEKEEPING SERVICES 36,588 36,588 36,588 36,588 24,392 36,588 38,500
100.05.71 00.5910 GAS & ELECTRIC 77,675 76,554 88,539 83,500 37,479 83,500 83,500
100.05.71 00.5915 SEWER & WATER 1,900 2,000 1,900 2,500 1,014 2,500 2,500
100.05.71 00.6062 PROGRAM ADVERTISING/PROMOTIONS - 2,934 5,000 958 5,000 5,000
100.05.71 LIBRARY GRANTS 1,813
100.05.71 FRIENDS 5,000
100.05.71 01.5711 PRINT MATERIALS - - 115,232 114,000 56,133 114,000 114,000
100.05.71 02.5711 AUDIO VISUAL MATERIALS - - 46,487 50,000 19,457 50,000 50,000
100.05.71 03.5711 ELECTRONIC MATERIALS - - 13,936 16,000 12,439 16,000 16,000
100.05.71 LIBRARY REPLACEMENT 1,200
100.05.71 01.5713 PRINT MATERIALS - ADULT 20,705 38,857 -
100.05.71 03.5714 AUDIO VISUAL - ADULT 21,991 29,965 -
100.05.71 11.5713 PRINT MATERIALS - JUVENILE 20,000 23,733 -
100.05.71 12.5714 AUDIO VISUAL - JUVENILE 1,447 8,728 -
100.05.71 14.5713 PRINT MATERIALS - MISC. (LARGE PRINT)3,892 6,573 -
100.05.71 18.5713 PRINT MATERIALS - NEWSPAPER 432 423 -
100.05.71 19.5713 PRINT MATERIALS - PERIODICALS 6,256 6,689 -
100.05.71 23.5713 PRINT MATERIALS - REFERENCE 1,812 1,712 -
100.05.71 26.5713 PRINT MATERIALS - SERIALS 2,042 3,850 -
100.05.71 35.5714 AUDIO VISUAL - DATABASE - 10,434 -
100.05.71 36.5713 PRINT MATERIALS - YOUNG ADULT - 8,402 - 2016 vs 2015
----------------------------------------------------------------------------------------------------------------
EXPENDITURE TOTAL 1,030,987 1,136,164 1,230,226 1,259,813 693,846 1,259,813 1,214,210 -3.62%
REVENUES
100.05.71 00.4150 LIBRARY - SYSTEM, ETC 114,425 106,457 108,994 54,497 108,994 113,836
100.05.71 00.4274 LIBRARY LOST & DAMAGED 1,657 1,201 1,386 1,200 834 1,200 1,200
100.05.71 00.4313 LIBRARY FINES 20,065 18,071 18,986 18,000 9,868 18,000 19,000
100.05.71 00.4314 LIBRARY TAXABLE REVENUE 6,431 7,063 8,771 7,500 5,462 7,500 8,500
100.05.71 00.4542 LIBRARY PHONE USE 7 3 10 - - - -
100.05.71 00.4544 ROOM RENTAL 525 125 875 500 1,000 500 1,000
100.05.71 LIBRARY GRANTS 1,813
100.05.71 FRIENDS 5,000
REVENUE TOTAL 28,685 140,888 136,485 136,194 71,661 136,194 150,349 10.39%
NET CITY SUPPORT FOR LIBRARY 1,002,302 995,276 1,093,741 1,123,619 1,123,619 1,063,861 -5.32%
Category Summaries
SALARIES TOTAL 548,623 575,250 595,376 618,544 49.1%618,544 586,641 48.3%
FRINGES TOTAL 194,061 212,519 217,948 224,181 17.8%224,181 200,857 16.5%
SALARIES & FRINGES 742,684 787,769 813,324 842,725 66.9%842,725 787,497 64.9%
MATERIALS TOTAL 78,577 139,366 175,655 180,000 14.3%180,000 181,200 14.9%
UTILITIES TOTAL 83,437 82,078 90,514 86,300 6.9%86,300 86,300 7.1%
CONTRACTS, EQUIP REPAIRS, MISC.126,289 126,951 150,733 150,788 12.0%150,788 159,213 13.1%
--------------------------------------------------------100.0%----------------------------100.0%
TOTAL 1,030,987 1,136,164 1,230,226 1,259,813 1,259,813 1,214,210
Library Board
9 Members
Director
1.0
Head of Public
Services
1.0
Adult Librarian
1.0
Young Adult
Librarian
1.0
Children's
Librarian
1.0
Reference
Assistant
1.0
Children's
Assistant
1.0
Reference
Assistant
0.5
Reference
Assistant
0.5
Circulation
Supervisor
1.0
Library Aide
0.5
Library Aide
0.5
Library Aide
0.5
Library Aide
0.5
Library Aide
0.5
Library Aide
0.5
Library Page
0.2
Library Page
0.2
Library Page
0.2
Library Page
0.2
Administrative
Services Librarian
1.0
6/2014
8/13/2015
Proposed 2016 Library Budget (with current staffing)
2012 2013 2014 2015 2015 2015 2016
ACTUAL ACTUAL ACTUAL BUDGET ACTUAL ESTIMATED BUDGET
EXPENDITURES APPROVED thru 07/31 TOTAL PROPOSED
100.05.71 00.5101 SALARY & WAGES 544,015 574,213 594,646 616,044 350,072 616,044 621,208
100.05.71 00.5102 SALARY & WAGES - OVERTIME 4,608 1,037 730 2,500 - 2,500 2,500
100.05.71 00.5201 FICA 39,835 43,492 45,127 48,246 26,547 48,246 48,521
100.05.71 00.5202 PENSION 31,497 37,037 39,824 40,111 22,355 40,111 38,303
100.05.71 00.5203 HEALTH INSURANCE 111,840 118,806 119,202 122,383 69,197 122,383 149,453
100.05.71 00.5204 LIFE INSURANCE 2,104 1,674 1,675 1,321 801 1,321 1,466
100.05.71 00.5229 HEALTH INSURANCE ALLOWANCE 8,785 11,510 12,120 12,120 6,460 12,120 10,560
100.05.71 00.5302 MILEAGE 675 1,032 653 1,200 427 1,200 1,200
100.05.71 00.5303 CONFERENCES & SPECIAL EVENTS 1,473 1,475 2,310 3,500 396 3,500 3,500
100.05.71 00.5305 DUES & MEMBERSHIPS - 835 1,051 1,000 859 1,000 1,200
100.05.71 00.5401 MAINTENANCE OF EQUIPMENT 14,252 10,511 12,829 14,000 8,257 14,000 15,000
100.05.71 00.5415 MAINTENANCE OF BLDG & GROUNDS 17,131 19,227 37,817 31,500 16,658 31,500 34,000
100.05.71 00.5505 COMPUTER CHARGES/LIBRARY 37,428 32,141 33,399 34,000 26,701 34,000 30,000
100.05.71 00.5602 TELEPHONE 3,862 3,524 75 300 171 300 300
100.05.71 00.5701 OFFICE SUPPLIES 15,544 21,514 20,317 20,000 12,512 20,000 20,000
100.05.71 00.5703 HOUSEKEEPING SUPPLIES 3,198 3,628 2,835 4,000 561 4,000 4,000
100.05.71 00.5835 HOUSEKEEPING SERVICES 36,588 36,588 36,588 36,588 24,392 36,588 38,500
100.05.71 00.5910 GAS & ELECTRIC 77,675 76,554 88,539 83,500 37,479 83,500 83,500
100.05.71 00.5915 SEWER & WATER 1,900 2,000 1,900 2,500 1,014 2,500 2,500
100.05.71 00.6062 PROGRAM ADVERTISING/PROMOTIONS - 2,934 5,000 958 5,000 5,000
100.05.71 LIBRARY GRANTS 1,813
100.05.71 FRIENDS 5,000
100.05.71 01.5711 PRINT MATERIALS - - 115,232 114,000 56,133 114,000 114,000
100.05.71 02.5711 AUDIO VISUAL MATERIALS - - 46,487 50,000 19,457 50,000 50,000
100.05.71 03.5711 ELECTRONIC MATERIALS - - 13,936 16,000 12,439 16,000 16,000
100.05.71 LIBRARY REPLACEMENTS 1,200
100.05.71 01.5713 PRINT MATERIALS - ADULT 20,705 38,857 -
100.05.71 03.5714 AUDIO VISUAL - ADULT 21,991 29,965 -
100.05.71 11.5713 PRINT MATERIALS - JUVENILE 20,000 23,733 -
100.05.71 12.5714 AUDIO VISUAL - JUVENILE 1,447 8,728 -
100.05.71 14.5713 PRINT MATERIALS - MISC. (LARGE PRINT)3,892 6,573 -
100.05.71 18.5713 PRINT MATERIALS - NEWSPAPER 432 423 -
100.05.71 19.5713 PRINT MATERIALS - PERIODICALS 6,256 6,689 -
100.05.71 23.5713 PRINT MATERIALS - REFERENCE 1,812 1,712 -
100.05.71 26.5713 PRINT MATERIALS - SERIALS 2,042 3,850 -
100.05.71 35.5714 AUDIO VISUAL - DATABASE - 10,434 -
100.05.71 36.5713 PRINT MATERIALS - YOUNG ADULT - 8,402 - 2016 vs 2015
----------------------------------------------------------------------------------------------------------------
EXPENDITURE TOTAL 1,030,987 1,136,164 1,230,226 1,259,813 693,846 1,259,813 1,298,725 3.09%
REVENUES
100.05.71 00.4150 LIBRARY - SYSTEM, ETC 114,425 106,457 108,994 54,497 108,994 113,836
100.05.71 00.4274 LIBRARY LOST & DAMAGED 1,657 1,201 1,386 1,200 834 1,200 1,200
100.05.71 00.4313 LIBRARY FINES 20,065 18,071 18,986 18,000 9,868 18,000 19,000
100.05.71 00.4314 LIBRARY TAXABLE REVENUE 6,431 7,063 8,771 7,500 5,462 7,500 8,500
100.05.71 00.4542 LIBRARY PHONE USE 7 3 10 - - - -
100.05.71 00.4544 ROOM RENTAL 525 125 875 500 1,000 500 1,000
100.05.71 LIBRARY GRANTS 1,813
100.05.71 FRIENDS 5,000
REVENUE TOTAL 28,685 140,888 136,485 136,194 71,661 136,194 150,349 10.39%
NET CITY SUPPORT FOR LIBRARY 1,002,302 995,276 1,093,741 1,123,619 1,123,619 1,148,376 2.20%
Category Summaries
SALARIES TOTAL 548,623 575,250 595,376 618,544 49.1%618,544 623,708 48.0%
FRINGES TOTAL 194,061 212,519 217,948 224,181 17.8%224,181 248,304 19.1%
SALARIES & FRINGES 742,684 787,769 813,324 842,725 66.9%842,725 872,012 67.1%
MATERIALS TOTAL 78,577 139,366 175,655 180,000 14.3%180,000 181,200 14.0%
UTILITIES TOTAL 83,437 82,078 90,514 86,300 6.9%86,300 86,300 6.6%
CONTRACTS, EQUIP REPAIRS, MISC.126,289 126,951 150,733 150,788 12.0%150,788 159,213 12.3%
--------------------------------------------------------100.0%----------------------------100.0%
TOTAL 1,030,987 1,136,164 1,230,226 1,259,813 1,259,813 1,298,725
TO: LIBRARY BOARD
FROM: PETE LOEFFEL, LIBRARY DIRECTOR
SUBJECT: LIBRARY HOURS POLICY
DATE: AUGUST 13, 2015
CC:
The attached proposed Library hours policy reflects the modification of the Library’s
weeknight closing time from 9:00 PM to 8:30 PM. As discussed during the budget
discussion during the last Library Board meeting this change can be made with a minimal
impact on service and allows the Library to utilize Library Aide staffing hours in a more
effective manner.
S73 W16663 Janesville Road Muskego, WI 53150
(262) 971-2100 www.cityofmuskego.org/library
Muskego Public Library
POLICY: Library Hours
Approved by the Library Board: April 16, 2013
Page 1 of 1
The Library is open according to the following schedule:
Monday – Thursday 9:00 AM to 9:00 PM 8:30 PM
Friday – Saturday 9:00 AM to 5:00 PM
TO: LIBRARY BOARD
FROM: PETE LOEFFEL, LIBRARY DIRECTOR
SUBJECT: SCHOOL DISTRICT AID AGREEMENT
DATE: AUGUST 13, 2015
CC:
Jeremiah Johnson, the Building and Grounds Supervisor for the Muskego Norway School
District, contacted the Library with a plan for creating an aid agreement between the
school district and the Library regarding an offsite evacuation plan for Country Meadows
and Bay Lane schools. This agreement could possibly be used in the event of a chemical
spill, fire, or violent act at one of the schools. Mr. Johnson stated that for several years
Bay Lane and Country Meadows have listed the Muskego Library as their offsite
evacuation location site. To his knowledge there has not been a written agreement in the
past and he is not sure if a verbal agreement had existed or not. He put together an
agreement using another school district’s document as a template. The Muskego City
Attorney reviewed the draft, and the attached agreement reflects the attorney’s proposed
modifications.
S73 W16663 Janesville Road Muskego, WI 53150
(262) 971-2100 www.cityofmuskego.org/library
This mutual aid agreement is made and entered into the ___________day of _____________, 2015 by and between Muskego
Public Library (MPL) and Muskego-Norway Schools (MNS) for the purpose of providing space and/or assistance in the event of
emergencies involving natural disasters, technological incidents, criminal activities or other events requiring evacuation of
students, staff or the public. No separate legal entity is created by this agreement.
MPL and MNS agree as follows:
1. Assistance: It is expressly understood and agreed by the parties hereto that the rendering of assistance under the
terms of this agreement shall not be mandatory, and shall be within the sole discretion of the party receiving the
request. Assistance may be refused, and assistance which is being provided may be terminated at any time. In
situations where the responding personnel are unable to furnish the requested assistance, they will notify the
requesting party as soon as practicable that assistance will not be rendered. No party may make any claim
whatsoever against the requested party for refusal of assistance.
2. Authority: The power to make a request for assistance or to provide assistance under this agreement shall reside
with the MPL Board President or the MNS Superintendent or their designee.
3. Duration: The duration of this contract shall be a one-year period/ the agreement shall automatically be renewed on
a year-to-year basis. Either party may terminate this agreement by providing at least thirty (30) days written notice of
said intent to terminate participation in the agreement to the other party.
4. Insurance: During the term of this agreement, MNS shall maintain the following General Liability Insurance coverage:
$3,000,000 bodily injury and 3,000,000 property damage. MNS shall provide MPL with a certificate evidencing such
insurance upon request.
5. Indemnification: MNS agrees to indemnify, hold harmless and defend MPL, its directors, officers, agents and
employees from any and all liability claims, demands, losses, costs, damages, fees, attorney’s fees and expenses of
every kind (including without limitation, claims arising out of state or federal anti-discrimination laws), caused or
asserted to have been caused, directly or indirectly, with or without regard to fault, as a result of services provided.
6. Non-Discrimination: Neither party operating under the terms of this agreement shall discriminate against any
individual because of race, color, religion, sex, age, sexual preference/orientation, marital status, citizen status,
national origin or ancestry, presence of a disability, status as a veteran of the Vietnam era, or any other legally
protected status in any manner, prohibited by the laws of the State of Wisconsin or the laws of the United States.
7. Charges: Charges to a Party that requests assistance from other Parties shall be as follows:
A. There shall be no charges to the party requesting assistance for the first 48 hours for use of space on a per
incident basis. Charges for space may be assessed for any assistance provided beyond 48 hours per
incident.
B. Labor Force: Charges for labor force shall be in accordance with the assisting party’s standard practices.
C. Equipment: Charges for equipment supplied by an assisting party shall be at the reasonable and customary
rates for such equipment in Waukesha County.
D. Meals, Lodging and Other Related Expenses: Charges for meals, lodging, and other expenses related to the
provision of aid pursuant to this Agreement shall be the reasonable and actual costs incurred by the
assisting party.
8. Waiver: A waiver by any party of any breach of this agreement shall be in writing. Such a waiver shall not affect the
waiving party’s rights with respect to any other or further breach.
9. Severability: The invalidity, illegality or unenforceability of any provision of this agreement or the occurrence of any
event rendering any portion or provision of this agreement void shall in no way affect the validity or enforceability of
any other portion of this agreement. Any void provision shall be deemed severed from this agreement and the
balance of this agreement shall be construed and enforced as if it did not contain the particular portion or provision
held to be void. The Parties further agree to amend this agreement to replace any stricken provision with a valid
provision that comes as close as possible to the intent of the stricken provision. The provisions of this Article shall not
prevent this entire agreement from being void should a provision which is of the essence of this agreement be
determined void.
10. Assignment: No party shall assign any rights or duties under the agreement without the prior written consent of the
other party. Unless otherwise stated in written consent to an assignment, no assignment will release or discharge the
assignor from any obligation under the agreement.
11. Statutory Protections: It is agreed by the parties that nothing in this agreement, including but not limited to,
indemnification and hold harmless clauses, shall in any way constitute a waiver on the part of the parties of any
immunity, liability limitation or other protection available to them under any applicable statute or other law. To the
extent that any provision of this contract is found by any court or competent jurisdiction to conflict with any such
legal protection, then whichever protections, either statutory or contractual, provide a greater benefit to the party
shall apply unless the party elects otherwise.
12. Compliance with Laws: The parties agree to comply with all applicable Federal, State and local codes, regulations,
standards, ordinances and other laws.
This agreement for mutual assistance is entered into by signing below:
______________________________________ ____________________________________
Board President Date
Muskego Public Library
______________________________________ ____________________________________
Principal Date
School Name
______________________________________ ____________________________________
Jeremiah Johnson, Safety Coordinator Date
Muskego-Norway Schools