COMMITTEE OF THE WHOLE Packet - 7/28/2015
CITY OF MUSKEGO
COMMITTEE OF THE WHOLE AGENDA
July 28, 2015
6:10 PM
City Hall, W182 S8200 Racine Avenue
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
STATEMENT OF PUBLIC NOTICE
APPROVAL OF AGENDA
APPROVAL OF MINUTES - July 14, 2015
NEW BUSINESS
1. Facility Needs Department of Public Works
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
Possible reconvening of the Committee of the Whole immediately following Common Council
Meeting of the same date to continue work on agenda items
NOTICE
IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF
THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE-STATED MEETING TO GATHER INFORMATION; NO ACTION
WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE-STATED MEETING OTHER THAN THE GOVERNMENTAL
BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE.
ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED
INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS
SERVICE, MUSKEGO CITY HALL, (262) 679-4100.
Unapproved
CITY OF MUSKEGO
COMMITTEE OF THE WHOLE MINUTES
July 14, 2015
6:00 PM
City Hall, W182 S8200 Racine Avenue
CALL TO ORDER
Mayor Chiaverotti called the meeting to order at 6:00 pm
PLEDGE OF ALLEGIANCE
ROLL CALL
Present: Ald. Wolfe, Hammel, Borgman, Engelhardt, Kubacki and Madden. Also present
Director Mueller.
Absent: Ald Kapusta
STATEMENT OF PUBLIC NOTICE
Director Mueller stated the meeting was properly noticed.
APPROVAL OF AGENDA
APPROVAL OF MINUTES - June 23, 2015
Alderman Hammel made a motion to approve June 23, 2015 minutes.
Alderman Wolfe seconded.
Motion passed 6 in favor.
CLOSED SESSIONS
Please take notice that following Approval of Minutes, the Committee of the Whole will
convene, upon passage of the proper motion, into Closed Session pursuant to Wis. Stats.
Section 19.85(1)(c) Considering employment, promotion, compensation or performance
evaluation data of any public employee over which the governmental body has jurisdiction or
exercises responsibility, more specifically to discuss performance of contracted services
provided by Arenz, Molter, Macy, Riffle and Larson.
Alderman Kubacki made a motion to convene into closed session.
Alderman Madden seconded.
Motion passed 6 in favor.
Please take notice that following the first Closed Session, the Committee of the Whole will
convene, upon passage of the proper motion, into Closed Session pursuant to Wis. Stats.
Section 19.85(1)(e) Deliberating or negotiating the purchasing of public properties, the
investing of public funds, or conducting other specified public business, whenever competitive
or bargaining reasons require a closed session, more specifically negotiating contracted legal
services with Arenz, Molter, Macy, Riffle and Larson.re specifically negotiating contracted legal
services with Arenz, Molter, Macy, Riffle and Larson.
Alderman Engelhardt made a motion to convene into closed session.
Alderman Wolfe seconded.
Motion passed 6 in favor.
OPEN SESSION
Alderman Madden moved to reconvene into open session.
Alderman Engelhardt seconded; motion carried.
UNFINISHED BUSINESS
Continue 2016 Budget Goals Discussion
Move forward with budgeting for an in-house attorney.
1.25% maximum wage increase (if possible).
Zero tax rate increase (if possible).
The above goals and all other goals approved unanimously.
Alderman Hammel noted that employees should contribute more to health insurance
premiums.
Alderman Kubacki requested health insurance rep/broker present various health insurance
options. This discussion will take place following budget adoption but prior to health insurance
renewal.
Alderman Hammel recommended the budget goal limit business grants to $3,000. Mayor
Chiaverotti noted this was a policy decision to be discussed at CDA meeting.
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
Possible reconvening of the Committee of the Whole immediately following Common Council
Meeting of the same date to continue work on agenda items
Alderman Borgman made a motion to adjourn at 7:33 pm.
Alderman Madden seconded.
Motion passed 6 in favor.
Project Name
Review of Present Facilities – Public Works / Utilities
July 28. 2015
33,140 gsf [Existing Building] Possible New Projects
1.New Mechanics Bays 7,000 sf
2.Additional Garage Space 2,300 sf
3.Locker Room
4.Remodel Break Room
Previously Presented projects
1.HVAC Replacement
2.Roof Replacement
3.Cold Storage
Project Name
fuel
water
Review of Present Facilities – Public Works / Utilities
topsoil
yard
compost
Project Name
Review of Present Facilities – Public Works / Utilities
$1,368,781 + $460,621 = $1,829,602
7,000 sf
33,140 gsf [Existing Building] Possible New Projects
1.New Mechanics Bays 7,000 sf
2.Additional Garage Space 2,300 sf
3.Locker Room
4.Remodel Break Room
Drive aisle
Light Duty Lift HD Lift
Light Duty Floor
HD Floor
Parts/office
Weld shop
Project Name
Review of Present Facilities – Public Works / Utilities
$405,149 + $206,413 = $611,562
2,300 sf
33,140 gsf [Existing Building] Possible New Projects
1.New Mechanics Bays 7,000 sf
2.Garage Addition 2,300 sf
3.Locker Room
4.Remodel Break Room
Drive aisle
Possible new wash bay – otherwise vehicle parking
Project Name
Review of Present Facilities – Public Works / Utilities
$262,951 + $114,222 = $397,173
33,140 gsf [Existing Building] Possible New Projects
1.New Mechanics Bays 7,000 sf
2.Garage Addition 2,300 sf
3.Locker Room (mezzanine above)
4.Remodel Break Room
Project Name
Review of Present Facilities – Public Works / Utilities
$123,939 + $76,660 = $202,599
33,140 gsf [Existing Building] Possible New Projects
1.New Mechanics Bays 7,000 sf
2.Garage Addition 2,300 sf
3.Locker Room (includes mezzanine)
4.Remodel Break Room
Project Name
Review of Present Facilities – Public Works / Utilities
$590,406 + $183,702 = $774,106
33,140 gsf [Existing Building] Previously Presented Projects
1.HVAC Replacement
2.Roof Replacement
3.Cold Storage
Project Name
Review of Present Facilities – Public Works / Utilities
$219,883 + $78,769 = $298,652
33,140 gsf [Existing Building] Previously Presented Projects
1.HVAC Replacement
2.Roof Replacement
3.Cold Storage
Project Name
Review of Present Facilities – Public Works / Utilities
$617,415 + $259,943 = $877,358
33,140 gsf [Existing Building] Previously Presented Projects
1.HVAC Replacement
2.Roof Replacement
3.Cold Storage
Replace Park Maintenance
Replace Older East Building
PD Vehicle Evidence
Project Name
Review of Present Facilities – Public Works / Utilities
Possible New Projects
A la Carte PROJECT COSTS
1.New Mechanics Bays
2.Additional Garage Space
3.Locker Room
4.Remodel Break Room
Previously Presented Projects
1.HVAC Replacement
2.Roof Replacement
3.Cold Storage
sum
Combined Economy of Scale
$1,829,602
$611,562
$397,173
$202,599
$774,108
$298,652
$877,358
$4,991,052
$4,207,811
[-15.7%]
Project Name
Review of Present Facilities – Public Works / Utilities
Possible New and Previous Projects
A la Carte = $4.9m
1.Volume Matters
•a brick box is $125 / sf
•2 levels high = $250 / sf
•One floor + one roof $50 / sf = $220 / sf
•Mechanics bay $204.42 / sf
•Additional garage $150.06 / sf
2.Median Construction Valuation = Use the pessimistic
construction cost +/-10% [$300,000]
3.Includes 15% contingency [$450,000]
4.Combined saves $700,000 over a la carte
5.2016 dollars – inflation matters too
Project Name
Review of Present Facilities – Public Works / Utilities
Inflation
•Constr. Higher than CPI
•Bottom in 2008
•Out in 2010
•Looks like lead-up
Project Name
Review of Present Facilities – Public Works / Utilities
Questions
Project Name
Project Name