LIBRARY BOARD Packet - 6/16/2015
CITY OF MUSKEGO
LIBRARY BOARD AGENDA
June 16, 2015
5:00 PM
Library Conference Room, S73 W16663 Janesville
Road
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
APPROVAL OF MINUTES from May 19, 2015
TREASURER’S REPORT
Information/Action
1. Place on file the Library Financial Reports from May 2015
PRESIDENT’S REPORT
Information
DIRECTOR’S REPORT
Information
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
1. Election of Library Board Officers
2. Funding for Library Strategic Planning
3. Meeting Room Technology Upgrades
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
NOTICE
PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality
may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at
the above-stated meeting other than the governmental body specifically referred to above in this notice.
Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and
services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100.
Unapproved
CITY OF MUSKEGO
LIBRARY BOARD MINUTES
May 19, 2015
5:00 PM
Library Conference Room, S73 W16663
JANESVILLE RD
CALL TO ORDER
Vice President Boschert called the meeting to order at 5:00 PM.
PLEDGE OF ALLEGIANCE
ROLL CALL
Present were Trustees Boschert, Schaefer, Konkel, Tomaszewski, Robertson, Stuart, O'Bryan
(late), Alderman Wolfe, and Library Director Loeffel. Trustee Buckmaster was excused.
STATEMENT OF PUBLIC NOTICE
Director Loeffel stated that the meeting was noticed in accordance with the Open Meeting
Law.
PUBLIC COMMENT
None.
APPROVAL OF MINUTES from February 24, 2015
Trustee Schaefer made a motion to APPROVE THE MINUTES from February 24, 2015,
Trustee Robertson seconded.
Motion Passed 7 in favor.
TREASURER’S REPORT
Information/Action
Place on file the Library Financial Reports from February, March, and April 2015
Trustee Robertson made a motion to Place on file the Library Financial Reports from
February, March, and April 2015, Trustee Schaefer seconded.
Motion Passed 7 in favor.
PRESIDENT’S REPORT
Information
DIRECTOR’S REPORT
Information
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
Muskego Public Library Board of Trustees Bylaws update
Trustee Robertson made a motion to approve the Muskego Public Library Board of
Trustees Bylaws update, Trustee Tomaszewski seconded.
Motion Passed 7 in favor.
Library Director job description
Trustee O'Bryan arrived at this time.
Trustee Konkel made a motion to approve the Library Director job description,
Trustee Schaefer seconded.
Trustee Konkel made a motion to amend, to replace the word officer with director in
the first bullet point, Alderman Wolfe seconded.
Motion Passed 8 in favor.
Motion Passed 8 in favor.
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
Trustee Robertson made a motion to ADJOURN at 5:34 PM, Trustee O'Bryan
seconded.
Motion Passed 8 in favor.
CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1
Period: 05/15 Jun 08, 2015 11:46AM
2015-15 2015-15 01/15-05/15 05/15 % Actual Over /
Adopted Amended Cur YTD Current Month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.4150 WCFLS FUNDING 108,994.00 108,994.00 54,497.00 54,497.00 50.00%54,497.00-
100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,200.00 1,200.00 496.35 74.78 41.36%703.65-
100.05.71.00.4313 LIBRARY FINES 18,000.00 18,000.00 7,105.24 1,095.28 39.47%10,894.76-
100.05.71.00.4314 LIBRARY TAXABLE REVENUE 7,500.00 7,500.00 3,999.44 527.57 53.33%3,500.56-
100.05.71.00.4542 LIBRARY PHONE USE .00 .00 .00 .00 .00 .00
100.05.71.00.4544 ROOM RENTAL 500.00 500.00 850.00 250.00 170.00%350.00
100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 .00 .00 .00 .00 .00
Total LIBRARY DEPARTMENT:136,194.00 136,194.00 66,948.03 56,444.63 49.16%69,245.97-
CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1
Period: 05/15 Jun 08, 2015 11:48AM
2015-15 2015-15 01/15-05/15 05/15 % Actual Over /
Adopted Amended Cur YTD Current Month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.5101 SALARY & WAGES 616,044.03 616,044.03 234,112.55 46,585.60 38.00%381,931.48-
100.05.71.00.5102 SALARIES & WAGES - OVERTIME 2,500.00 2,500.00 .00 .00 .00 2,500.00-
100.05.71.00.5201 FICA 48,245.80 48,245.80 17,797.16 3,541.31 36.89%30,448.64-
100.05.71.00.5202 PENSION 40,110.86 40,110.86 14,953.95 2,964.02 37.28%25,156.91-
100.05.71.00.5203 HEALTH 122,383.34 122,383.34 45,534.10 8,556.82 37.21%76,849.24-
100.05.71.00.5204 LIFE 1,321.20 1,321.20 565.30 113.06 42.79%755.90-
100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00
100.05.71.00.5229 HEALTH INS. ALLOWANCE 12,120.00 12,120.00 5,050.00 1,010.00 41.67%7,070.00-
100.05.71.00.5302 MILEAGE 1,200.00 1,200.00 251.93 50.84 20.99%948.07-
100.05.71.00.5303 CONFERENCES & SPECIAL EVENTS 3,500.00 3,500.00 90.00 65.00 2.57%3,410.00-
100.05.71.00.5305 DUES & MEMBERSHIP 1,000.00 1,000.00 859.00 .00 85.90%141.00-
100.05.71.00.5401 MAINTENANCE OF EQUIPMENT 14,000.00 14,000.00 3,626.39 425.00 25.90%10,373.61-
100.05.71.00.5415 MAINT OF BUILDINGS & GROUNDS 31,500.00 31,500.00 9,542.40 283.92 30.29%21,957.60-
100.05.71.00.5505 COMPUTER CHARGES/LIBRARY 34,000.00 34,000.00 25,201.02 290.67 74.12%8,798.98-
100.05.71.00.5602 TELEPHONE 300.00 300.00 121.00 25.00 40.33%179.00-
100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 20,000.00 20,000.00 8,937.97 2,379.17 44.69%11,062.03-
100.05.71.00.5703 HOUSEKEEPING SUPPLIES 4,000.00 4,000.00 560.87 .00 14.02%3,439.13-
100.05.71.00.5835 HOUSEKEEPING SERVICES 36,588.00 36,588.00 15,245.00 .00 41.67%21,343.00-
100.05.71.00.5910 GAS & ELECTRIC 83,500.00 83,500.00 24,785.51 5,810.27 29.68%58,714.49-
100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 1,014.12 .00 40.56%1,485.88-
100.05.71.00.6062 PROGRAM ADVERTISING/PROMOTIO 5,000.00 5,000.00 870.50 187.50 17.41%4,129.50-
100.05.71.01.5711 PRINT MATERIALS 114,000.00 114,000.00 39,530.64 10,424.60 34.68%74,469.36-
100.05.71.01.5713 PRINT MATERIALS - ADULT .00 .00 .00 .00 .00 .00
100.05.71.02.5711 AUDIO-VISUAL MATERIALS 50,000.00 50,000.00 13,408.67 3,834.50 26.82%36,591.33-
100.05.71.03.5711 ELECTRONIC MATERIALS 16,000.00 16,000.00 11,147.76 133.69 69.67%4,852.24-
100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V..00 .00 .00 .00 .00 .00
100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00
100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00
100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00
100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00
100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00
100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00
100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00
100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00
100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00
Total LIBRARY DEPARTMENT:1,259,813.23 1,259,813.23 473,205.84 86,680.97 37.56%786,607.39-
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1
Report dates: 5/1/2015-5/31/2015 Jun 08, 2015 11:50AM
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999"
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
BAKER & TAYLOR COMPANY
0002678549 1 Invoice BOOK RETURN 05/08/2015 05/12/2015 9.85-515 100.05.71.01.5711
2030550136 1 Invoice PRINT 05/06/2015 05/12/2015 738.58 515 100.05.71.01.5711
2030559485 1 Invoice PRINT 05/06/2015 05/12/2015 301.31 515 100.05.71.01.5711
2030559626 1 Invoice PRINT 05/04/2015 05/12/2015 335.67 515 100.05.71.01.5711
2030565935 1 Invoice PRINT 05/06/2015 05/12/2015 919.84 515 100.05.71.01.5711
2030580252 1 Invoice PRINT 05/06/2015 05/12/2015 1,209.77 515 100.05.71.01.5711
2030603386 1 Invoice PRINT 05/08/2015 05/12/2015 456.47 515 100.05.71.01.5711
2030612991 1 Invoice PRINT 05/19/2015 05/26/2015 2,737.17 515 100.05.71.01.5711
2030621997 1 Invoice PRINT 05/19/2015 05/26/2015 71.82 515 100.05.71.01.5711
2030630724 1 Invoice PRINT 05/21/2015 05/26/2015 140.41 515 100.05.71.01.5711
2030630949 1 Invoice PRINT 05/21/2015 05/26/2015 464.13 515 100.05.71.01.5711
2030631096 1 Invoice PRINT 05/21/2015 05/26/2015 557.02 515 100.05.71.01.5711
2030638692 1 Invoice PRINT 05/21/2015 05/26/2015 707.22 515 100.05.71.01.5711
2030641377 1 Invoice PRINT 05/21/2015 05/26/2015 1,353.34 515 100.05.71.01.5711
5013587686 1 Invoice PRINT 05/06/2015 05/12/2015 174.45 515 100.05.71.01.5711
5013600727 1 Invoice PRINT 05/08/2015 05/12/2015 70.13 515 100.05.71.01.5711
5013609109 1 Invoice PRINT 05/08/2015 05/12/2015 35.90 515 100.05.71.01.5711
5013619359 1 Invoice PRINT 05/21/2015 05/26/2015 62.18 515 100.05.71.01.5711
5013631434 1 Invoice PRINT 05/21/2015 05/26/2015 47.00 515 100.05.71.01.5711
Total BAKER & TAYLOR COMPANY:10,372.56
BAKER & TAYLOR ENTERTAINMENT
K39922290 1 Invoice AV 05/08/2015 05/12/2015 14.23 515 100.05.71.02.5711
K41543140 1 Invoice AV 05/21/2015 05/26/2015 49.55 515 100.05.71.02.5711
M70405110 1 Invoice AV 05/06/2015 05/12/2015 11.03 515 100.05.71.02.5711
M70405111 1 Invoice AV 05/06/2015 05/12/2015 11.88 515 100.05.71.02.5711
M70405112 1 Invoice AV 05/06/2015 05/12/2015 117.87 515 100.05.71.02.5711
M70405113 1 Invoice AV 05/06/2015 05/12/2015 17.99 515 100.05.71.02.5711
M70405114 1 Invoice AV 05/06/2015 05/12/2015 21.59 515 100.05.71.02.5711
M70576680 1 Invoice AV 05/06/2015 05/12/2015 113.08 515 100.05.71.02.5711
M70809470 1 Invoice AV 05/06/2015 05/12/2015 346.09 515 100.05.71.02.5711
M70882140 1 Invoice AV 05/06/2015 05/12/2015 8.48 515 100.05.71.02.5711
M70882141 1 Invoice AV 05/06/2015 05/12/2015 11.88 515 100.05.71.02.5711
M70882142 1 Invoice AV 05/06/2015 05/12/2015 82.77 515 100.05.71.02.5711
M70882143 1 Invoice AV 05/06/2015 05/12/2015 181.32 515 100.05.71.02.5711
M70882144 1 Invoice AV 05/06/2015 05/12/2015 21.59 515 100.05.71.02.5711
M70882145 1 Invoice AV 05/06/2015 05/12/2015 9.35 515 100.05.71.02.5711
M70890830 1 Invoice AV 05/06/2015 05/12/2015 25.19 515 100.05.71.02.5711
M70965860 1 Invoice AV 05/08/2015 05/12/2015 14.36 515 100.05.71.02.5711
M71273740 1 Invoice AV 05/08/2015 05/12/2015 10.79 515 100.05.71.02.5711
M71340920 1 Invoice AV 05/19/2015 05/26/2015 11.98 515 100.05.71.02.5711
M71340921 1 Invoice AV 05/19/2015 05/26/2015 14.98 515 100.05.71.02.5711
M71340922 1 Invoice AV 05/19/2015 05/26/2015 53.98 515 100.05.71.02.5711
M71340923 1 Invoice AV 05/19/2015 05/26/2015 225.27 515 100.05.71.02.5711
M71340924 1 Invoice AV 05/19/2015 05/26/2015 25.19 515 100.05.71.02.5711
M71340925 1 Invoice AV 05/19/2015 05/26/2015 14.39 515 100.05.71.02.5711
M71588670 1 Invoice AV 05/08/2015 05/12/2015 7.19 515 100.05.71.02.5711
M71711220 1 Invoice AV 05/19/2015 05/26/2015 66.93 515 100.05.71.02.5711
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2
Report dates: 5/1/2015-5/31/2015 Jun 08, 2015 11:50AM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
M72228030 1 Invoice AV 05/21/2015 05/26/2015 592.24 515 100.05.71.02.5711
M72429130 1 Invoice AV 05/21/2015 05/26/2015 32.37 515 100.05.71.02.5711
Total BAKER & TAYLOR ENTERTAINMENT:2,113.56
BUSINESS CARD
5342/51215 3 Invoice MAINT/LIB 04/28/2015 05/12/2015 10.48 515 100.05.71.00.5415
5342/51215 4 Invoice MAINT/LIB 04/28/2015 05/12/2015 12.00 515 100.05.71.00.5415
5342/51215 6 Invoice LIBRARY SUPPLIES 04/28/2015 05/12/2015 194.40 515 100.05.71.00.5701
5342/51215 2 Invoice MAINT/LIB 04/28/2015 05/12/2015 195.00 515 100.05.71.00.5415
8031/51215 1 Invoice PUB RELATIONS - FOL 03/18/2015 05/12/2015 30.23 515 503.05.00.00.6007
8031/51215 2 Invoice PUB RELATIONS - FOL 03/18/2015 05/12/2015 32.58 515 503.05.00.00.6007
8031/51215 3 Invoice AV 03/18/2015 05/12/2015 47.17 515 100.05.71.02.5711
8031/51215 4 Invoice PUB RELATIONS - FOL 03/18/2015 05/12/2015 20.00 515 503.05.00.00.6007
8031/51215 5 Invoice WEBINAR - LIBRARIAN 03/18/2015 05/12/2015 65.00 515 100.05.71.00.5303
8031/51215 6 Invoice PRINT 03/18/2015 05/12/2015 27.04 515 100.05.71.01.5711
8031/51215 7 Invoice ELECTRONICS 03/18/2015 05/12/2015 133.69 515 100.05.71.03.5711
8031/51215 8 Invoice PUB RELATIONS - FOL 03/18/2015 05/12/2015 120.47 515 503.05.00.00.6007
8031/51215 9 Invoice CLASS LIBRARIAN/GRANT 03/18/2015 05/12/2015 275.00 515 503.05.00.00.6007
8316/51215 1 Invoice AV 04/06/2015 05/12/2015 66.24 515 100.05.71.02.5711
8316/51215 2 Invoice AV 04/06/2015 05/12/2015 19.95 515 100.05.71.02.5711
8316/51215 3 Invoice AV 04/06/2015 05/12/2015 64.60 515 100.05.71.02.5711
Total BUSINESS CARD:1,313.85
CDW GOVERNMENT, INC
TX91600 2 Invoice Printer 05/08/2015 05/12/2015 290.67 515 100.05.71.00.5505
Total CDW GOVERNMENT, INC:290.67
COMPLETE OFFICE OF WIS
79845 1 Invoice MISC OFFICE SUPPLIES 05/05/2015 05/12/2015 159.48 515 100.05.71.00.5701
85520 1 Invoice MISC OFFICE SUPPLIES 05/04/2015 05/12/2015 121.96 515 100.05.71.00.5701
Total COMPLETE OFFICE OF WIS:281.44
COMPUTYPE, INC
590671 1 Invoice SPINE LABELS 05/04/2015 05/12/2015 270.18 515 100.05.71.00.5701
Total COMPUTYPE, INC:270.18
COVELLI, GENE
CO052615 1 Invoice PUB RELATIONS - LIONS 05/19/2015 05/26/2015 100.00 515 503.05.00.00.6007
CO052615 2 Invoice JAMMIN ON JANESVILLE 05/19/2015 05/26/2015 100.00 515 100.05.71.00.6062
Total COVELLI, GENE:200.00
DEMCO EDUCATIONAL CORP
5584348 1 Invoice LAMINATE BOOK COVERS 05/08/2015 05/12/2015 154.58 515 100.05.71.00.5701
Total DEMCO EDUCATIONAL CORP:154.58
ELLIOTT'S ACE HARDWARE
601005/51215 3 Invoice MAINTLIB 04/30/2015 05/12/2015 66.44 515 100.05.71.00.5415
Total ELLIOTT'S ACE HARDWARE:66.44
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3
Report dates: 5/1/2015-5/31/2015 Jun 08, 2015 11:50AM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
FINDAWAY WORLD,LLC
151682 1 Invoice AV 05/05/2015 05/12/2015 587.91 515 100.05.71.02.5711
152373 1 Invoice AV 05/04/2015 05/12/2015 119.98 515 100.05.71.02.5711
Total FINDAWAY WORLD,LLC:707.89
JAMES IMAGING SYSTEMS INC (lease)
278396098 1 Invoice LEASE - PRINT STATION 05/21/2015 05/26/2015 425.00 515 100.05.71.00.5401
Total JAMES IMAGING SYSTEMS INC (lease):425.00
KAPCO LIBRARY PRODUCTS
1264503 1 Invoice BOOK COVERS 05/05/2015 05/12/2015 1,672.97 515 100.05.71.00.5701
Total KAPCO LIBRARY PRODUCTS:1,672.97
KC'S INFLATABLES, LLC
2015-105 1 Invoice JAMMIN ON JANESVILLE 05/21/2015 05/26/2015 87.50 515 100.05.71.00.6062
Total KC'S INFLATABLES, LLC:87.50
MICROMARKETING LLC
569098 1 Invoice AV 05/05/2015 05/12/2015 29.99 515 100.05.71.02.5711
570212 1 Invoice AV 05/04/2015 05/12/2015 240.41 515 100.05.71.02.5711
571506 1 Invoice AV 05/08/2015 05/12/2015 45.00 515 100.05.71.02.5711
571653 1 Invoice AV 05/08/2015 05/12/2015 116.98 515 100.05.71.02.5711
572230 1 Invoice AV 05/21/2015 05/26/2015 47.00 515 100.05.71.02.5711
573497 1 Invoice AV 05/21/2015 05/26/2015 65.99 515 100.05.71.02.5711
Total MICROMARKETING LLC:545.37
MIDWEST TAPE
92781237 1 Invoice AV 05/08/2015 05/12/2015 26.32 515 100.05.71.02.5711
Total MIDWEST TAPE:26.32
PENGUIN RANDOM HOUSE LLC
1083314003 1 Invoice AV 05/05/2015 05/12/2015 23.40 515 100.05.71.02.5711
1083385746 1 Invoice AV 05/05/2015 05/12/2015 30.00 515 100.05.71.02.5711
1083422277 1 Invoice AV 05/05/2015 05/12/2015 20.00 515 100.05.71.02.5711
1083459647 1 Invoice AV 05/08/2015 05/12/2015 125.00 515 100.05.71.02.5711
9052340001 1 Invoice AV 05/21/2015 05/26/2015 45.00 515 100.05.71.02.5711
Total PENGUIN RANDOM HOUSE LLC:243.40
SAYLOR, ELKE
SA051215 1 Invoice PRINT 05/04/2015 05/12/2015 25.00 515 100.05.71.01.5711
Total SAYLOR, ELKE:25.00
U.S. CELLULAR
0083459421 8 Invoice Cellular Library 05/21/2015 05/26/2015 25.00 515 100.05.71.00.5602
Total U.S. CELLULAR:25.00
WE ENERGIES
5499-564-961/1 Invoice GROUP GAS/LIB 04/30/2015 05/12/2015 1,392.34 515 100.05.71.00.5910
5499-564-961/2 Invoice GROUP ELEC/LIB 04/30/2015 05/12/2015 4,417.93 515 100.05.71.00.5910
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 4
Report dates: 5/1/2015-5/31/2015 Jun 08, 2015 11:50AM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
Total WE ENERGIES:5,810.27
Grand Totals: 24,632.00
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999"
CITY OF MUSKEGO
BALANCE SHEET
MAY 31, 2015
FEDERATED LIBRARY SYSTEM FUND
ASSETS
503.00.00.00.1001 EQUITY IN POOLED CASH 117,959.63
TOTAL ASSETS 117,959.63
LIABILITIES AND EQUITY
FUND EQUITY
503.00.00.00.3510 FUND BALANCE-RESERVED 14,784.97
503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT 102,368.51
REVENUE OVER EXPENDITURES - YTD 806.15
TOTAL FUND EQUITY 117,959.63
TOTAL LIABILITIES AND EQUITY 117,959.63
CITY OF MUSKEGO
BALANCE SHEET
MAY 31, 2015
LIBRARY EXPANSION TRUST FUND
ASSETS
502.00.00.00.1001 EQUITY IN POOLED CASH ( 32,897.00)
502.00.00.00.1010 CASH - LIBRARY 12,829.37
502.00.00.00.1105 LIBRARY INVESTMENTS 43,151.47
TOTAL ASSETS 23,083.84
LIABILITIES AND EQUITY
FUND EQUITY
502.00.00.00.3501 FUND BALANCE-RESERVED 61,692.95
502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 38,031.34)
REVENUE OVER EXPENDITURES - YTD ( 577.77)
TOTAL FUND EQUITY 23,083.84
TOTAL LIABILITIES AND EQUITY 23,083.84
S73 W16663 Janesville Road Muskego, WI 53150
(262) 971-2100 www.cityofmuskego.org/library
Director’s Report
June, 2015
1. Building Update: The Library Board added $5,000 to the library’s Buildings and
Maintenance account in the 2015 Budget to address painting needs. City
Maintenance employee George Wolwark is currently researching the costs for
painting the Library’s lobby and public meeting rooms.
2. Young Adult update (From Amanda): June marks the beginning of the library’s
summer reading program! This year’s summer reading theme for teens is
“Unmask” which will focus on superheroes! Towards the end of May, students
from Bay Lane Middle School visited the library to learn more about the summer
reading program and to sign up. During the summer, teens are encouraged to read
and attend programs. For each book read and program attended, teens will earn
raffle tickets that they can put towards a prize of their choice for an end up of
summer raffle drawing.
3. Adult Services update (From Elke): With summer finally here, the adult
programming is changing pace. We had our last few standalone programs:
“Grillologists” Mad Dog and Merrill, local author and fitness expert Raymond
Wu and the very popular “Essential Edgar Allan Poe” program which drew 51
people to the Library.
Now we are kicking off the Adult Summer Reading Program: read a book, fill out
a slip, put it in the fish bowl at the Reference Desk and thereby enter a drawing
for prizes. There are weekly prizes and a final drawing for some bigger ones
including a Kindle. The prizes have all been solicited from organizations and
businesses in Milwaukee and Waukesha County and, as always, the Friends are
supporting the Reading Program.
On Friday, June 5th, the first Jammin’ on Janesville took place and the Library
parking lot was a hive of activity. The Library provided an information table as
well as “Gino” who entertained families all night long with music, hula hoop
competitions, water balloon tosses and more. Our Friends group sold books and
root beer floats.
Also in our lot were the following organizations: Troop 19 of the Boy Scouts,
Muskego Youth Football, Fox River Christian Church, Muskego Chess Club,
Muskego Police Department, H.A.W.S. and the Lions Club. Everyone had a great
time and it was a pleasure cooperating with so many different groups.
S73 W16663 Janesville Road Muskego, WI 53150
(262) 971-2100 www.cityofmuskego.org/library
4. Children’s update (From Christi): Summer Reading started this month as of June
1st. Christi visited and hosted the public schools including Mill Valley, Country
Meadows, Tess Corners, Muskego Elementary and Bay Lane to talk about the
program and highlight events and spoke to approximately 1,568 students in
all. Classes visiting the library had a brief tour of the collection and also saw the
Library Super Hero Headquarters that they will be helping decorate. Each child
received a brochure that included the registration form and an activity
sheet. Within the first week, we had 138 registrations. Children’s Summer
Reading programs will begin June 15th and continue through the end of July.
Marie hosted a Father’s Day craft on Saturday, June 6 with 22 participants.
5. Jefferson County Update: At their June 23 meeting, the Waukesha County Board
will be voting on an ordinance to create a two-county library system. WCFLS
provide the attached sheet outline the benefits of adding Jefferson County to the
library system.
6. Timetable for 2016 Budget Process. See attached.
7. Employee Anniversaries in June:
16 years Paula House, Administrative Services Librarian
JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC Through Apr
Checkouts
2014 22,740 20,401 23,454 21,748 20,152 24,982 29,140 24,514 22,117 22,129 19,552 19,867 108,495
2015 22,289 20,903 23,795 20,787 19,380 107,154
% Change -2.0%2.5%1.5%-4.4%-3.8%-1.2%
eBook Checkouts
2014 1,212 1,012 1,165 1,134 1,006 1,114 1,191 1,058 1,145 1,121 1,190 1,197 4,523
2015 1,326 1,309 1,389 1,244 5,268
% Change 9.4%29.3%19.2%9.7%16.5%
Self-Service Transaction Percentage of Total Circ (Self-check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts)
2014
2015 52.2%54.2%53.7%55.8%53.9%
Library Visits
2014 10,104 10,147 12,573 11,083 9,413 12,290 13,327 11,492 10,922 12,212 10,649 9,698 53,320
2015 11,050 11,136 12,309 11,399 9,834 55,728
% Change 9.4%9.7%-2.1%2.9%4.5%4.5%
Reference Transactions
2014 1,542 1,492 1,781 1,412 1,160 1,194 1,418 1,446 1,486 1,561 1,380 1,234 7,387
2015 1,500 1,632 1,714 1,363 1,100 7,309
% Change -2.7%9.4%-3.8%-3.5%-5.2%-1.1%
Meeting Room Use
2014 88 95 104 91 76 73 102 58 92 123 100 77 454
2015 91 101 123 110 88 513
% Change 3.4%6.3%18.3%20.9%15.8%13.0%
Monthly Statistics for Muskego Public Library 2015
Why Add Jefferson County to the Waukesha County
Federated Library System?
It’s a proactive choice with a well-suited partner that provides greater stability in the
event of possible state library system structural changes that will be considered in the
next few years
Projected additional state aid of $258,000, after factoring in increased expenditures,
results in the ability to add value to the WCFLS service program, better positioning it to
be innovative and lead the way for the member libraries
Grows the CAFÉ catalog by 500,000 items--unique items as well as duplicated items--
with the net result being a reduction of the “wait time” on items citizens request that
aren’t on the shelf at their local library
Results in an expanded shared patron database that offers the opportunity for better
management of circulation services at all the county libraries, especially at libraries in
close proximity to Jefferson County
Provides additional opportunities to share resources and expertise among libraries
Results in reduced annual CAFÉ automation and database fees for all 16 Waukesha
County member libraries with the average reduction estimated at 14%
Projected Annual Savings*
Databases Café Total
Big Bend $38 $214 $252
Brookfield $1,050 $6,257 $7,307
Butler $50 $532 $582
Delafield $292 $2,743 $3,035
Eagle $153 $675 $828
Elm Grove $161 $2,523 $2,684
Hartland $274 $1,944 $2,218
Menomonee Falls $965 $3,905 $4,870
Mukwonago $293 $3,340 $3,633
Muskego $661 $2,880 $3,541
New Berlin $1,083 $4,452 $5,535
North Lake $235 $1,159 $1,394
Oconomowoc $482 $5,038 $5,520
Pewaukee $606 $3,442 $4,048
Sussex $366 $3,413 $3,779
Waukesha $2,049 $11,797 $13,846
Total Annual Savings $8,758 $54,314 $63,072
*Project savings are based on 2015 budget numbers
Tentative
Timetable for 2016 Budget Process
Tuesday, June 23rd, 2015 – Committee of the Whole Meeting – Discuss Budget Goals
Monday, June 22nd, 2015 – Staff to begin preparation work on proposed budget
Monday, July 20th, 2015 – All Departmental Capital Budget and Personnel request forms due – submit copies to
Mayor and Department of Finance & Admin.
Monday, August 10th, 2015 – Departmental Operating and Special Revenue Budget request worksheets due –
submit copies to Mayor and Department of Finance & Admin.
July - August 2015 – Park & Recreation Board, Library Board & Safety Committee work on proposed budgets
and forward recommendations to Mayor
Thursday, August 20th, 2015 – Committee of the Whole meeting – Budget work to be accomplished:
1. Capital Projects Fund Budgets (Expenditure & Borrowing)
Tuesday, August 25th, 2015 – Committee of the Whole meeting – Budget work to be accomplished:
1. Capital Projects Fund Budgets – continue discussion
Tuesday, August 25th, 2015 – Big Muskego Lake Annual Meeting – 2016 Budget approval
Tuesday, September 8th, 2015 – Committee of the Whole meeting - Budget work to be accomplished:
1. Capital Projects Fund Budgets – continue discussion
Thursday, September 17th, 2015 – Committee of the Whole meeting – Budget work to be accomplished:
Mayor’s Proposed Budget – Summary Comments including the following:
1. General Fund – revenue budget
2. General Fund – expenditure budget
3. Debt Service Fund Budgets
4. Special Revenue Fund Budgets
Tuesday, September 22nd, 2015 – Committee of the Whole meeting – Budget work to be accomplished:
1. Finalize City Budget Work
Friday, September 25th, 2015 – Water and Sewer operating budget worksheets due – submit copies to Mayor
and Department of Finance & Admin.
Thursday, October 1st, 2015 - Public Hearing Notice Published (must submit notification to paper by noon
on September 24th)
Tuesday, October 13th, 2015 – Committee of the Whole meeting – Budget work to be accomplished:
1. Finalize City Budget Work (Tentative meeting if needed)
2. Discuss/Review Water & Sewer Utility Budgets
Monday, October 19th, 2015 - Public Hearing (6:00 p.m. start time)
Tuesday, October 27th, 2015 – Common Council Meeting – Adopt 2016 Budgets (City Operating & Debt
Service, Special Revenue, Capital & Utilities) and set City tax levy and tax rate
S73 W16663 Janesville Road Muskego, WI 53150
(262) 971-2100 www.cityofmuskego.org/library
TO: LIBRARY BOARD
FROM: PETE LOEFFEL
SUBJECT: FUNDING FOR LIBRARY STRATEGIC PLANNING
DATE: JUNE 10, 2015
CC:
The Library Board Strategic Planning Committee has met twice so far, with Waukesha
County Federated Library System Director Connie Meyer speaking at one meeting and
Bruce Smith of WiLS, a non-profit membership organization that facilitates collaborative
projects and services for libraries, speaking at the second meeting. WiLS is able to
provide customized assistance to libraries in the strategic planning process. This allows a
library to complete the tasks that they can handle and have WiLS assist as needed.
WiLS will be providing a list of services to the committee to review at their next meeting.
The committee will then decide which services, if any, they would like WiLS to provide.
The Library Board could authorize the Strategic Planning Committee to enter into an
agreement with WiLS up to a specified amount, which could be funded from the WCFLS
fund.
S73 W16663 Janesville Road Muskego, WI 53150
(262) 971-2100 www.cityofmuskego.org/library
TO: LIBRARY BOARD
FROM: PETE LOEFFEL, LIBRARY DIRECTOR
SUBJECT: MEETING ROOM TECHNOLOGY UPGRADES
DATE: JUNE 10, 2015
CC:
The Library’s public meeting rooms are used by the Library, City, community groups,
and local individuals and businesses for a wide range of uses. The Library also has a
children’s storytime room which is used for a wide variety of library programming.
Currently, there is only one television on a cart that is available for public use and only
one mobile projector available for Library use. Upgrading these rooms to have basic
presentation equipment would ensure that the public has access to equipment to meet
their needs. The attached sheet is from the City’s IT department and outlines the specific
equipment in each room; I will go over it in detail at the meeting. The total cost would
not exceed $9,000.
Vendor Item Cost Room
Amazon Samsung UN55H6203 55-Inch 1080p 120Hz Smart LED TV $700.00 Meeting Room 1
VideoSecu Articulating Full Motion TV Wall Mount for 32"-65" $80.00 Meeting Room 1
CDWG/307487 50 Ft. Coax Cable-VGA $39.89 Meeting Room 1
CDWG/2232972 HDMI Cable--30FT $45.88 Meeting Room 1
Misc.--Wall plates, boxes, etc $100.00 Meeting Room 1
Amazon Samsung UN55H6203 55-Inch 1080p 120Hz Smart LED TV $700.00 Meeting Room 2
VideoSecu Articulating Full Motion TV Wall Mount for 32"-65" $80.00 Meeting Room 2
White board-- 36 x 24 $60.00 Meeting Room 2
CDWG/307487 50 Ft. Coax Cable-VGA $39.89 Meeting Room 2
CDWG/2232972 HDMI Cable--30FT $45.88 Meeting Room 2
Misc.--Wall plates, boxes, etc $150.00 Meeting Room 2
Amazon Samsung UN55H6203 65-Inch 1080p 120Hz Smart LED TV $900.00 Meeting Room 3
VideoSecu Articulating Full Motion TV Wall Mount for 32"-65" $80.00 Meeting Room 3
Speaker Bar $200.00 Meeting Room 3
CDWG/307487 50 Ft. Coax Cable-VGA $39.89 Meeting Room3
CDWG/2232972 HDMI Cable--30FT $45.88 Meeting Room 3
Misc.--Wall plates, boxes, etc $100.00 Meeting Room 3
CDWG/307487 50 Ft. Coax Cable-VGA $39.89 Meeting room 4
CDWG/2232972 HDMI Cable 30 ft $45.88 Meeting Room 4
Usb Cord Meeting room 4
Svideo Meeting room 4
CDWG/1462493 C2G Velocity One 3.5mm Stereo Male to Two RCA Stereo Male Y-Cable - audio c $17.99 Meeting room 4
CDWG/2423917 Infocus Manual Screen 109in 16:9 $208.00 Meeting room 4
CDWG/3605213 Epson Powerlight W29 LCD $599.00 Meeting room 4
CDWG/1442395 Epson Universal Ceiling Mount kit $92.76 Meeting room 4
CDWG/1442393 Epson Adjustable extenstion Column $51.86 Meeting room 4
CDWG/2284760 Adjustable Suspended ceiling plate $69.82 Meeting room 4
OR CDWG/1442390 Epson False Ceiling Plate $93.76 Meeting room 4
Speakers-Wall mounted-- RCA Connected $300.00 Meeting room 4
Misc.--Wall plates, boxes, etc $100.00 Meeting room 4
Amazon Samsung UN55H6203 65-Inch 1080p 120Hz Smart LED TV $900.00 Storytime Room
Best Buy
OmniMount - Full-Motion TV Wall Mount for Most 42" - 70" Flat-Panel TVs - Extends 16-1/2" -
Black $179.99 Storytime Room
CDWG/307487 50 Ft. Coax Cable-VGA $39.89 Storytime Room
CDWG/2232972 HDMI Cable--30FT $45.88 Storytime Room
Misc.--Wall plates, boxes, etc $100.00 Storytime Room
Speaker Bar $200.00 Storytime Room
Misc Items--Best Buy Blue Ray Player $89.99 Storytime room
Pinky Electrical Outlet--Whole Project $1,766.00
Grand Totals $8,348.02
Project not to exceed $9,000.00
Optional Apple TV $99.99 Per Room
Tv/ Projector Project Library
Approved
CITY OF MUSKEGO
LIBRARY BOARD STRATEGIC PLANNING
COMMITTEE MINUTES
May 20, 2015
5:00 PM
Library Conference Room, S73 W16663
JANESVILLE RD
CALL TO ORDER
Chairperson Boschert called the meeting to order at 5:03 PM.
PLEDGE OF ALLEGIANCE
ROLL CALL
Present: Trustees Boschert, Konkel, Tomaszewski, and Library Director Loeffel. Trustee
Buckmaster was excused. Also present: Connie Meyer, System Director of the Waukesha
County Federated Library System.
STATEMENT OF PUBLIC NOTICE
Director Loeffel stated that the meeting was noticed in accordance with the Open Meeting Law.
PUBLIC COMMENT
APPROVAL OF MINUTES
CHAIRPERSON’S REPORT
NEW BUSINESS
Strategic planning discussion
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
Trustee Tomaszewski made a motion to ADJOURN at 6:05 PM. Trustee Boschert
seconded.
Motion Passed 3 in favor.