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Landfill Standing Commitee Packet - 6/1/2015 ADVANCED DISPOSAL EMERALD PARK LANDFILL, LLC STANDING COMMITTEE AGENDA June 1, 2015 4:00 PM Conference Room, Gas Building, Advanced Disposal Emerald Park Landfill, LLC, W124 S10629 124th Street Muskego, WI 53150 CALL TO ORDER ROLL CALL STATEMENT OF PUBLIC NOTICE APPROVAL OF MINUTES FROM THE APRIL 7, 2015 MEETING OPEN FORUM (Limit to 5 Minutes/Person) Opportunity for citizens to address the committee on issues relevant to the current landfill operation. COMPLIANCE OFFICER REPORT STATUS OF PROJECTS 1 Clay Extraction 2 Police Firing Range 3 Household Hazardous Waste 4 MMSD Project 5 Plan Modification Issues 6 Property Protection/Sociological Program 7 Well Testing for Well Water Protection Area 8 Leachate Recirculation 9 Electronic Recycling NEW BUSINESS 1 Discussion, update and possible action relative to landfill tour CONTINUING BUSINESS OTHER BUSINESS 1 Review payments made from committee funds Landfill Standing Committee Agenda 2 June 1, 2015 2 Confirm next meeting date of August 3, 2015 COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW CITIZEN COMMENTARY (Limited to 15 Minutes) Time for citizens to respond to agenda items discussed at this meeting. ADJOURNMENT NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE-STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE-STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, MUSKEGO CITY HALL, (262) 679-4136. Unapproved Advanced Disposal Emerald Park Landfill Standing Committee MINUTES April 7, 2015 Chairman Slocomb called the meeting to order at 5:05 PM. PRESENT: Mr. Michael Cowling, Mr. Don Mateicka, Sr., Mr. Roland Kieffer, Mr. Patrick Murray, Mr. Mark Slocomb and Mr. Harvey Schweitzer. Mr. David Geier representing Advanced Disposal Services, Inc. NOT PRESENT: Mr. Greg Burmeister, Ms. Rebecca Mattano, Ald. Madden GUESTS: Mr. Jo Spear, Jr. of JSA. It was noted that the meeting was posted in accordance with the open meeting law. APPROVAL OF MINUTES Mr. Murray moved to approve the minutes of the February 2 and 23 meetings. Mr. Don Mateicka, Sr. seconded. Upon a voice vote, the motion carried. OPEN FORUM: No one present to address the committee. COMPLIANCE OFFICER REPORT Mr. Jo Spear, Jr. stated they are finishing up March and going into April. They expect to see an influx of annual reports to the DNR starting in April. As far as the audits report,they will be forthcoming. With the snow melted, the landfill staff has been cleaning up the litter. STATUS OF PROJECTS/BUSINESS: Clay Extraction Mr. Geier advised no more clay being taken out except for their on -site needs. They expect to have some projects coming up but did not know when or what quantity. Household Hazardous Waste Chairman Slocomb stated nothing right now. The committee will be waiting to see how the costs come out with the recently approved agreement. MMSD Project Mr. Geier reported that everything seems fine. Recently they had a valve out and had to wait on the part as it was a special order. Committee discussed how waiting on parts could delay a project. Would it be possible to keep some parts on hand which would work for some, but not everything; possibly keep spare parts for the critical components . Plan Modification Issues Mr. Geier was not aware of any plan modification issues. Mr. Jo Spear, Jr. brought up the issue of the horizontal lines and the new method of using preforated pipe for the wells whereby as they raise the pipe, the stone falls into the void created and they can continue to backfill in the area. This eliminates the need of rebuilding the well. Property Protection/Sociological Program Mr. Geier stated that everything has been paid. They purchased one property on 8 Mile Road about two weeks ago. It was for sale by owner for a long time. The house is pretty nice. He further shared that they are no longer renting out properties. They are actually selling some properties that they bought. Some discussion on how they appraise these properties under this program was shared for the benefit of the newer committee members/ Well Testing Mr. Geier shared that the letters had gone out on the 17th as the t esting was completed in December. The only thing he saw was the iron which is a naturally occurring item. Most of the others were normal. Electronic Recycling Mr. Geier said the electronic recycling is going well. The vendor is prompt in responding to a call for pick up. They are seeing old televisions and some recent flat top screens being recycled. Residential Drop-off Site Mr. Geier shared that the drop-off is also going well. There have been no real issues. Chairman Slocomb inquired if there would be anything different for yard waste. Mr. Geier said they have an overflow area and if someone comes in with a lot, they can take it to the fill area. Chairman Slocomb refreshed the committee on the conversation with Mike Hackney for the handling of large loads that come in and putting it into a dumpster. They need to consider what would be efficient for the citizens and the landfill staff in addressing the large load issue. Mr. Geier stated they would be looking at some options. NEW BUSINESS Committee Recording Secretary Chairman Slocomb sought input from the committee relative to the recording secretary not being able to make a meeting. Committee members had no objection with Chairman Slocomb contacting their former recording secretary to do the meeting. COMMUNICATIONS/OTHER BUSINESS Committee Funds Committee members received several documents on the status of the Emerald Park and Future Parkland funds. The city has now combined the two funds. Aside from combining the two funds, the Emerald Park fund showed expenditur es for committee attendance, secretarial and office supply charges and the 2015 $10,000 revenue from the landfill. The account now reflects a current balance of $62,686.25 ADJOURNMENT: At 5:41 p.m., Mr. Kieffer moved for adjournment and Mr. Don Mateicka, Sr. seconded. Upon a voice vote, the motion carried. Stella Dunahee, CPS Recording Secretary CITY OF MUSKEGO Detail Ledger Page: 1 Period: 01/15 - 05/15 May 26, 2015 08:55AM Report Criteria: Actual Amounts All Accounts Summarize Payroll Detail Print Period Totals Print Grand Totals Include FUNDs: 207,213 Page and Total by FUND Include BALANCE SHEETs: None All Segments Tested for Total Breaks Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance INTEREST ON INVESTMENTS 01/01/2015 (00/15) Balance 207.01.00.00.4531 .00 01/31/2015 JE 1093 JAN INT - FUTURE PARKLAND 1.79- 01/31/2015 (01/15) Period Totals and Balance .00 * 1.79- * 1.79- 02/28/2015 JE 2075 FEB INT - FUTURE PARKLAND 1.78- 02/28/2015 (02/15) Period Totals and Balance .00 * 1.78- * 3.57- 03/31/2015 JE 3069 MAR INT - FUTURE PARKLAND 2.15- 03/31/2015 (03/15) Period Totals and Balance .00 * 2.15- * 5.72- 05/31/2015 (05/15) Period Totals and Balance .00 * .00 * 5.72- YTD Encumbrance .00 YTD Actual -5.72 Total -5.72 YTD Budget -25.00 Unearned 19.28 SUNDRY-COMMERCIAL REVENUES 01/01/2015 (00/15) Balance 207.01.00.00.4536 .00 05/31/2015 (05/15) Period Totals and Balance .00 * .00 * .00 LANDFILL HOST FEES 01/01/2015 (00/15) Balance 207.01.00.00.4560 .00 01/28/2015 CR 1328094 STANDING COMMITTEE - ADVANCED DISPO 10,000.00- 01/31/2015 (01/15) Period Totals and Balance .00 *10,000.00- * 10,000.00- 05/31/2015 (05/15) Period Totals and Balance .00 * .00 * 10,000.00- YTD Encumbrance .00 YTD Actual -10,000.00 Total -10,000.00 YTD Budget -10,000.00 Unearned .00 LANDFILL NEGOTIATING COMM. 01/01/2015 (00/15) Balance 207.01.00.00.6055 .00 02/05/2015 AP 12 DUNAHEE, STELLA 246.00 02/05/2015 AP 58 WAUKESHA COUNTY PARKS & LAND USE D 70.00 02/05/2015 AP 83 MATEICKA, SR. DON 70.00 02/05/2015 AP 90 MURRAY, PAT 70.00 02/05/2015 AP 93 KIEFFER, ROLAND 70.00 02/05/2015 AP 130 SLOCOMB, MARK 70.00 02/05/2015 AP 141 COWLING, MICHAEL 70.00 02/05/2015 AP 168 BURMEISTER,GREG 70.00 02/05/2015 AP 201 SCHWEITZER, HARVEY 70.00 02/28/2015 (02/15) Period Totals and Balance 806.00 * .00 * 806.00 02/26/2015 AP 98 WAUKESHA COUNTY PARKS & LAND USE D 50.00 02/26/2015 AP 158 MATEICKA, SR. DON 50.00 02/26/2015 AP 168 MURRAY, PAT 50.00 02/26/2015 AP 171 KIEFFER, ROLAND 50.00 02/26/2015 AP 189 SLOCOMB, MARK 50.00 02/26/2015 AP 242 BURMEISTER,GREG 50.00 02/26/2015 AP 252 SCHWEITZER, HARVEY 50.00 03/31/2015 (03/15) Period Totals and Balance 350.00 * .00 * 1,156.00 04/08/2015 AP 193 MATEICKA, SR. DON 50.00 04/08/2015 AP 200 MURRAY, PAT 50.00 04/08/2015 AP 201 KIEFFER, ROLAND 50.00 04/08/2015 AP 243 SLOCOMB, MARK 50.00 04/08/2015 AP 253 COWLING, MICHAEL 50.00 04/08/2015 AP 286 SCHWEITZER, HARVEY 50.00 CITY OF MUSKEGO Detail Ledger Page: 2 Period: 01/15 - 05/15 May 26, 2015 08:55AM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance 04/10/2015 AP 385 DUNAHEE, STELLA 198.00 04/30/2015 (04/15) Period Totals and Balance 498.00 * .00 * 1,654.00 05/31/2015 (05/15) Period Totals and Balance .00 * .00 * 1,654.00 YTD Encumbrance .00 YTD Actual 1,654.00 Total 1,654.00 YTD Budget 5,000.00 Unexpended 3,346.00 ADMINISTRATIVE CHARGES 01/01/2015 (00/15) Balance 207.01.00.00.6057 .00 05/31/2015 (05/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget 1,500.00 Unexpended 1,500.00 LANDFILL FUND EXPENSE 01/01/2015 (00/15) Balance 207.01.00.00.6058 .00 05/31/2015 (05/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 TRANSFER FROM LANDFILL FUND 01/01/2015 (00/15) Balance 207.01.00.00.8210 .00 05/31/2015 (05/15) Period Totals and Balance .00 * .00 * .00 TRF FROM FUTURE PARKLAND 01/01/2015 (00/15) Balance 207.20.00.00.8213 .00 05/31/2015 (05/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget -21,126.00 Unearned 21,126.00 Number of Transactions: 27 Number of Accounts: 8 Debit Credit Proof Total EPI STANDING COMMITTEE FUND: 1,654.00 10,005.72- 8,351.72- CITY OF MUSKEGO Detail Ledger Page: 3 Period: 01/15 - 05/15 May 26, 2015 08:55AM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance INTEREST ON INVESTMENTS 01/01/2015 (00/15) Balance 213.01.00.00.4531 .00 05/31/2015 (05/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 LANDFILL HOST FEES 01/01/2015 (00/15) Balance 213.01.00.00.4560 .00 05/31/2015 (05/15) Period Totals and Balance .00 * .00 * .00 ENGINEERING FEES 01/01/2015 (00/15) Balance 213.03.00.00.5815 .00 05/31/2015 (05/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 LANDFILL OVERSITE AUDIT 01/01/2015 (00/15) Balance 213.03.00.00.5816 .00 05/31/2015 (05/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 LANDFILL STANDING COMM. 01/01/2015 (00/15) Balance 213.03.00.00.6055 .00 05/31/2015 (05/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 TRF TO EPI STANDING 01/01/2015 (00/15) Balance 213.30.00.00.9207 .00 05/31/2015 (05/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget 21,126.00 Unexpended 21,126.00 Number of Transactions: 0 Number of Accounts: 6 Debit Credit Proof Total FUTURE PARKLAND LANDFILL COMM: .00 .00 .00 Number of Transactions: 27 Number of Accounts: 14 Debit Credit Proof Grand Totals:1,654.00 10,005.72- 8,351.72- Report Criteria: Actual Amounts All Accounts Summarize Payroll Detail Print Period Totals Print Grand Totals Include FUNDs: 207,213 Page and Total by FUND Include BALANCE SHEETs: None All Segments Tested for Total Breaks CITY OF MUSKEGO BALANCE SHEET DECEMBER 31, 2015 EPI STANDING COMMITTEE FUND ASSETS 207.00.00.00.1001 EQUITY IN POOLED CASH 61,843.97 TOTAL ASSETS 61,843.97 LIABILITIES AND EQUITY FUND EQUITY 207.00.00.00.3510 FUND BAL UNRESERV DESIGNATED 8,581.27 207.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT 44,910.98 REVENUE OVER EXPENDITURES - YTD 8,351.72 TOTAL FUND EQUITY 61,843.97 TOTAL LIABILITIES AND EQUITY 61,843.97 CITY OF MUSKEGO BALANCE SHEET DECEMBER 31, 2015 FUTURE PARKLAND LANDFILL COMM ASSETS 213.00.00.00.1001 EQUITY IN POOLED CASH 21,122.18 TOTAL ASSETS 21,122.18 LIABILITIES AND EQUITY FUND EQUITY 213.00.00.00.3510 FUND BAL UNRESERV DESIGNATED 20,447.84 213.00.00.00.3520 FUND BAL-UNRESERV UNDESGINAT 674.34 TOTAL FUND EQUITY 21,122.18 TOTAL LIABILITIES AND EQUITY 21,122.18