LIBRARY BOARD Packet - 4/21/2015
CITY OF MUSKEGO
LIBRARY BOARD AGENDA
April 21, 2015
5:00 PM
Library Conference Room, S73 W16663 Janesville
Road
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
APPROVAL OF MINUTES from February 24, 2015
TREASURER’S REPORT
Information/Action
1. Place on file the Library Financial Reports from February and March 2015
PRESIDENT’S REPORT
Information
DIRECTOR’S REPORT
Information
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
1. Muskego Public Library Board of Trustees Bylaws update
2. Library Director job description
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
NOTICE
PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality
may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at
the above-stated meeting other than the governmental body specifically referred to above in this notice.
Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and
services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100.
Unapproved
CITY OF MUSKEGO
LIBRARY BOARD MINUTES
February 24, 2015
5:00 PM
Library Conference Room, S73 W16663
JANESVILLE RD
CALL TO ORDER
Vice President Boschert called the meeting to order at 5:05 PM.
PLEDGE OF ALLEGIANCE
ROLL CALL
Present were Trustees Boschert, DeVito-Scalzo, Alderman Engelhardt, Konkel, O'Bryan,
Robertson, Schaefer, Tomaszewski, Buckmaster (late), and Library Director Loeffel.
STATEMENT OF PUBLIC NOTICE
Director Loeffel stated that the meeting was properly noticed.
PUBLIC COMMENT
None
APPROVAL OF MINUTES from January 20, 2015
Trustee Tomaszewski made a motion to approve the MINUTES from January 20, 2015,
Trustee DeVito-Scalzo seconded.
Motion Passed 8 in favor.
President Buckmaster arrived at 5:06 PM.
TREASURER’S REPORT
Information/Action
Place on file the Library Financial Reports from January 2015
Trustee Robertson made a motion to Place on file the Library Financial Reports from
January 2015, Trustee Konkel seconded.
Motion Passed 9 in favor.
PRESIDENT’S REPORT
Information
President Buckmaster discussed the Library Board Executive Committee meeting with regards
to the Library Director's goals and evaluation.
DIRECTOR’S REPORT
Information
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
Adult Librarian Report
Samantha Stark gave a presentation about her position.
Safe Child Policy Update
Trustee Schaefer made a motion to approve the Safe Child Policy Update, Trustee
O'Bryan seconded.
Motion Passed 9 in favor.
Trustee DeVito-Scalzo left the meeting at 5:49 PM.
2014 Public Library Annual Report
Trustee Boschert made a motion to approve the 2014 Public Library Annual Report,
Trustee O'Bryan seconded.
Motion Passed 8 in favor.
2014 Statement Concerning Public Library System Effectiveness
Trustee Robertson made a motion to approve the 2014 Statement Concerning Public
Library System Effectiveness, Trustee Tomaszewski seconded.
Motion Passed 8 in favor.
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
Trustee Boschert made a motion to ADJOURN at 6:02 PM, Trustee Tomaszewski
seconded.
Motion Passed 8 in favor.
The next meeting will be held on April 21, 2015 at 5:00 PM.
CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1
Period: 03/15 Apr 14, 2015 09:43AM
2015-15 2015-15 01/15-03/15 03/15 % Actual Over /
Adopted Amended Cur YTD Current Month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.4150 WCFLS FUNDING 108,994.00 108,994.00 .00 .00 .00 108,994.00-
100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,200.00 1,200.00 290.54 90.63 24.21% 909.46-
100.05.71.00.4313 LIBRARY FINES 18,000.00 18,000.00 4,060.91 1,366.29 22.56% 13,939.09-
100.05.71.00.4314 LIBRARY TAXABLE REVENUE 7,500.00 7,500.00 2,127.77 723.47 28.37% 5,372.23-
100.05.71.00.4542 LIBRARY PHONE USE .00 .00 .00 .00 .00 .00
100.05.71.00.4544 ROOM RENTAL 500.00 500.00 300.00 100.00 60.00% 200.00-
100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 .00 .00 .00 .00 .00
Total LIBRARY DEPARTMENT: 136,194.00 136,194.00 6,779.22 2,280.39 4.98% 129,414.78-
CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1
Period: 03/15 Apr 14, 2015 09:20AM
2015-15 2015-15 01/15-03/15 03/15 % Actual Over /
Adopted Amended Cur YTD Current Month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.5101 SALARY & WAGES 616,044.03 616,044.03 141,107.60 46,594.10 22.91% 474,936.43-
100.05.71.00.5102 SALARIES & WAGES - OVERTIME 2,500.00 2,500.00 .00 .00 .00 2,500.00-
100.05.71.00.5201 FICA 48,245.80 48,245.80 10,727.28 3,542.00 22.23% 37,518.52-
100.05.71.00.5202 PENSION 40,110.86 40,110.86 9,026.35 2,963.50 22.50% 31,084.51-
100.05.71.00.5203 HEALTH 122,383.34 122,383.34 25,670.46 8,556.82 20.98% 96,712.88-
100.05.71.00.5204 LIFE 1,321.20 1,321.20 339.18 113.06 25.67% 982.02-
100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00
100.05.71.00.5229 HEALTH INS. ALLOWANCE 12,120.00 12,120.00 3,030.00 1,010.00 25.00% 9,090.00-
100.05.71.00.5302 MILEAGE 1,200.00 1,200.00 187.29 34.22 15.61% 1,012.71-
100.05.71.00.5303 CONFERENCES & SPECIAL EVENTS 3,500.00 3,500.00 15.00 .00 .43% 3,485.00-
100.05.71.00.5305 DUES & MEMBERSHIP 1,000.00 1,000.00 754.00 .00 75.40% 246.00-
100.05.71.00.5401 MAINTENANCE OF EQUIPMENT 14,000.00 14,000.00 1,854.85 510.45 13.25% 12,145.15-
100.05.71.00.5415 MAINT OF BUILDINGS & GROUNDS 31,500.00 31,500.00 8,399.00 3,117.58 26.66% 23,101.00-
100.05.71.00.5505 COMPUTER CHARGES/LIBRARY 34,000.00 34,000.00 24,828.60 .00 73.03% 9,171.40-
100.05.71.00.5602 TELEPHONE 300.00 300.00 72.00 22.00 24.00% 228.00-
100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 20,000.00 20,000.00 5,727.21 1,556.23 28.64% 14,272.79-
100.05.71.00.5703 HOUSEKEEPING SUPPLIES 4,000.00 4,000.00 560.87 .00 14.02% 3,439.13-
100.05.71.00.5835 HOUSEKEEPING SERVICES 36,588.00 36,588.00 9,147.00 3,049.00 25.00% 27,441.00-
100.05.71.00.5910 GAS & ELECTRIC 83,500.00 83,500.00 13,056.74 6,128.00 15.64% 70,443.26-
100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 507.06 .00 20.28% 1,992.94-
100.05.71.00.6062 PROGRAM ADVERTISING/PROMOTIO 5,000.00 5,000.00 .00 .00 .00 5,000.00-
100.05.71.01.5711 PRINT MATERIALS 114,000.00 114,000.00 18,178.36 7,948.71 15.95% 95,821.64-
100.05.71.01.5713 PRINT MATERIALS - ADULT .00 .00 .00 .00 .00 .00
100.05.71.02.5711 AUDIO-VISUAL MATERIALS 50,000.00 50,000.00 5,528.64 2,487.64 11.06% 44,471.36-
100.05.71.03.5711 ELECTRONIC MATERIALS 16,000.00 16,000.00 .00 .00 .00 16,000.00-
100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V. .00 .00 .00 .00 .00 .00
100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00
100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00
100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00
100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00
100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00
100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00
100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00
100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00
100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00
Total LIBRARY DEPARTMENT: 1,259,813.23 1,259,813.23 278,717.49 87,633.31 22.12% 981,095.74-
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1
Report dates: 2/1/2015-3/31/2015 Apr 14, 2015 02:39PM
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999"
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
3M
UM25609 1 Invoice OFFICE SUPPLIES/22265S 02/03/2015 02/24/2015 63.12 215 100.05.71.00.5701
Total 3M:63.12
4IMPRINT INC
3772418 1 Invoice 1000 Books Before Kindergarten Gra 03/05/2015 03/10/2015 1,131.35 315 503.05.00.11.5713
Total 4IMPRINT INC:1,131.35
ALL LIGHTING INC
69161 1 Invoice Maintenance of Bldg & Grounds 03/05/2015 03/10/2015 49.87 315 100.05.71.00.5415
Total ALL LIGHTING INC:49.87
AMS ALARM, LLC
T40836-0215 1 Invoice MAIN BLDG GRDS/23314 01/27/2015 02/24/2015 492.00 215 100.05.71.00.5415
Total AMS ALARM, LLC:492.00
BAKER & TAYLOR COMPANY
0002642458 1 Invoice CREDIT MEMO 12/30/2014 02/24/2015 4.24-1214 100.05.71.01.5711
0002642459 1 Invoice CREDIT MEMO 12/30/2014 02/24/2015 21.99-1214 100.05.71.01.5711
0002642460 1 Invoice CREDIT MEMO 12/30/2014 02/24/2015 10.99-1214 100.05.71.01.5711
2030216070 1 Invoice PRINT MATLS 01/13/2015 02/24/2015 584.67 215 100.05.71.01.5711
2030238503 1 Invoice PRINT MATLS 01/20/2015 02/24/2015 1,142.60 215 100.05.71.01.5711
2030240622 1 Invoice PRIINT 01/21/2015 02/24/2015 127.00 215 100.05.71.01.5711
2030247372 1 Invoice PRINT MATLS 01/21/2015 02/24/2015 48.00 215 100.05.71.01.5711
2030253851 1 Invoice PRINT MATLS 01/23/2015 02/24/2015 839.56 215 100.05.71.01.5711
2030280990 1 Invoice PRINT MATLS 02/02/2015 02/24/2015 905.48 215 100.05.71.01.5711
2030287421 1 Invoice PRINT MATLS 02/03/2015 02/24/2015 505.08 215 100.05.71.01.5711
2030303584 1 Invoice PRINT MATLS 02/06/2015 02/24/2015 719.94 215 100.05.71.01.5711
2030303889 1 Invoice PRINT MATLS 02/09/2015 02/24/2015 1,019.41 215 100.05.71.01.5711
2030315525 1 Invoice Print 03/05/2015 03/10/2015 426.29 315 100.05.71.01.5711
2030316386 1 Invoice Print 03/05/2015 03/10/2015 888.87 315 100.05.71.01.5711
2030319461 1 Invoice Print 03/05/2015 03/10/2015 157.82 315 100.05.71.01.5711
2030320388 1 Invoice Print 03/05/2015 03/10/2015 232.20 315 100.05.71.01.5711
2030335951 1 Invoice Print 03/05/2015 03/10/2015 344.73 315 100.05.71.01.5711
2030336607 1 Invoice Print 03/05/2015 03/10/2015 242.71 315 100.05.71.01.5711
2030336607 2 Invoice Public Relations - FOL 03/05/2015 03/10/2015 10.42 315 503.05.00.00.6007
2030337503 1 Invoice Print 03/05/2015 03/10/2015 356.62 315 100.05.71.01.5711
2030340349 1 Invoice Print 03/05/2015 03/10/2015 370.01 315 100.05.71.01.5711
2030359743 1 Invoice Print 03/05/2015 03/10/2015 110.58 315 100.05.71.01.5711
2030360144 1 Invoice Print 03/05/2015 03/10/2015 480.58 315 100.05.71.01.5711
2030360349 1 Invoice Print 03/05/2015 03/10/2015 1,010.31 315 100.05.71.01.5711
2030379004 1 Invoice PRINT 03/16/2015 03/24/2015 1,045.84 315 100.05.71.01.5711
2030393161 1 Invoice PRINT 03/18/2015 03/24/2015 1,400.56 315 100.05.71.01.5711
2030397443 1 Invoice PRINT 03/18/2015 03/24/2015 825.30 315 100.05.71.01.5711
2030411954 1 Invoice PRINT 03/30/2015 04/14/2015 286.27 315 100.05.71.01.5711
2030414960 1 Invoice PRINT 03/30/2015 04/14/2015 2,047.02 315 100.05.71.01.5711
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2
Report dates: 2/1/2015-3/31/2015 Apr 14, 2015 02:40PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
2030423287 1 Invoice PRINT 03/30/2015 04/14/2015 1,006.09 315 100.05.71.01.5711
2030434832 1 Invoice PRINT 03/30/2015 04/14/2015 149.72 315 100.05.71.01.5711
2030436692 1 Invoice PRINT 03/30/2015 04/14/2015 394.90 315 100.05.71.01.5711
2030438487 1 Invoice PRINT 03/30/2015 04/14/2015 428.00 315 100.05.71.01.5711
5013456406 1 Invoice PRINT MATLS 01/14/2015 02/24/2015 43.38 215 100.05.71.01.5711
5013475864 1 Invoice PRINT MATLS 01/28/2015 02/24/2015 47.34 215 100.05.71.01.5711
5013485977 1 Invoice PRINT MATLS 02/04/2015 02/24/2015 52.14 215 100.05.71.01.5711
5013497523 1 Invoice Print 03/05/2015 03/10/2015 24.53 315 100.05.71.01.5711
5013504710 1 Invoice Print 03/05/2015 03/10/2015 31.76 315 100.05.71.01.5711
5013536239 1 Invoice PRINT 03/30/2015 04/14/2015 25.43 315 100.05.71.01.5711
Total BAKER & TAYLOR COMPANY:18,293.94
BAKER & TAYLOR ENTERTAINMENT
K34863520 1 Invoice AUD VIS MTLS 01/21/2015 02/24/2015 606.97 215 100.05.71.02.5711
K34870150 1 Invoice AUD VIS MTLS 01/21/2015 02/24/2015 493.42 215 100.05.71.02.5711
K35061670 1 Invoice AUD VIS MTLS 01/20/2015 02/24/2015 29.42 215 100.05.71.02.5711
K35061671 1 Invoice AUD VIS MTLS 01/20/2015 02/24/2015 12.73 215 100.05.71.02.5711
K36596810 1 Invoice AV 03/05/2015 03/10/2015 25.46 315 100.05.71.02.5711
K36651830 1 Invoice AV 03/05/2015 03/10/2015 57.55 315 100.05.71.02.5711
M513511CM 1 Invoice CREDIT MEMO - RETURNS 03/18/2015 03/24/2015 21.56- 315 100.05.71.02.5711
M63600600 1 Invoice AUD VIS MTLS 01/12/2015 02/24/2015 21.59 215 100.05.71.02.5711
M63611810 1 Invoice AUD VIS MTLS 01/12/2015 02/24/2015 20.36 215 100.05.71.02.5711
M63662290 1 Invoice AUD VIS MTLS 01/19/2015 02/24/2015 82.76 215 100.05.71.02.5711
M63680570 1 Invoice AUD VIS MTLS 01/13/2015 02/24/2015 17.99 215 100.05.71.02.5711
M63787970 1 Invoice AUD VIS MTLS 01/14/2015 02/24/2015 21.59 215 100.05.71.02.5711
M64218100 1 Invoice AUD VIS MTLS 01/19/2015 02/24/2015 25.19 215 100.05.71.02.5711
M64292660 1 Invoice AUD VIS MTLS 01/26/2015 02/24/2015 118.02 215 100.05.71.02.5711
M64292661 1 Invoice AUD VIS MTLS 01/26/2015 02/24/2015 107.97 215 100.05.71.02.5711
M64304230 1 Invoice AUD VIS MTLS 01/20/2015 02/24/2015 17.99 215 100.05.71.02.5711
M64399640 1 Invoice AUD VIS MTLS 01/21/2015 02/24/2015 12.73 215 100.05.71.02.5711
M64498730 1 Invoice AUD VIS MTLS 01/22/2015 02/24/2015 11.99 215 100.05.71.02.5711
M64586300 1 Invoice AUD VIS MTLS 01/23/2015 02/24/2015 10.19 215 100.05.71.02.5711
M64778550 1 Invoice AUD VIS MTLS 01/26/2015 02/24/2015 17.99 215 100.05.71.02.5711
M64859140 1 Invoice AUD VIS MTLS 02/03/2015 02/24/2015 17.99 215 100.05.71.02.5711
M64859141 1 Invoice AUD VIS MTLS 02/03/2015 02/24/2015 198.53 215 100.05.71.02.5711
M65377170 1 Invoice AUD VIS MTLS 02/09/2015 02/24/2015 48.22 215 100.05.71.02.5711
M65874200 1 Invoice AV 03/05/2015 03/10/2015 14.39 315 100.05.71.02.5711
M65874201 1 Invoice AV 03/05/2015 03/10/2015 129.57 315 100.05.71.02.5711
M65894740 1 Invoice AUD VIS MTLS 02/10/2015 02/24/2015 143.97 215 100.05.71.02.5711
M65955050 1 Invoice AV 03/05/2015 03/10/2015 21.21 315 100.05.71.02.5711
M65966100 1 Invoice AV 03/05/2015 03/10/2015 496.27 315 100.05.71.02.5711
M66030770 1 Invoice AV 03/05/2015 03/10/2015 12.88 315 100.05.71.02.5711
M66305290 1 Invoice AV 03/05/2015 03/10/2015 11.88 315 100.05.71.02.5711
M66311590 1 Invoice AV 03/05/2015 03/10/2015 43.16 315 100.05.71.02.5711
M66367750 1 Invoice AV 03/05/2015 03/10/2015 32.96 315 100.05.71.02.5711
M66367751 1 Invoice AV 03/05/2015 03/10/2015 133.87 315 100.05.71.02.5711
M66367752 1 Invoice AV 03/05/2015 03/10/2015 79.85 315 100.05.71.02.5711
M66471650 1 Invoice AV 03/05/2015 03/10/2015 10.19 315 100.05.71.02.5711
M66535720 1 Invoice AV 03/05/2015 03/10/2015 12.73 315 100.05.71.02.5711
M66539830 1 Invoice AV 03/05/2015 03/10/2015 17.96 315 100.05.71.02.5711
M66874280 1 Invoice AV 03/16/2015 03/24/2015 19.02 315 100.05.71.02.5711
M66878740 1 Invoice AV 03/16/2015 03/24/2015 72.69 315 100.05.71.02.5711
M66878741 1 Invoice AV 03/16/2015 03/24/2015 28.79 315 100.05.71.02.5711
M67318400 1 Invoice AV 03/16/2015 03/24/2015 9.33 315 100.05.71.02.5711
M67320220 1 Invoice AV 03/16/2015 03/24/2015 64.77 315 100.05.71.02.5711
M67697770 1 Invoice AV 03/30/2015 04/14/2015 14.99 315 100.05.71.02.5711
M67963400 1 Invoice AV 03/30/2015 04/14/2015 64.77 315 100.05.71.02.5711
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3
Report dates: 2/1/2015-3/31/2015 Apr 14, 2015 02:40PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
M68389200 1 Invoice AV 03/30/2015 04/14/2015 20.14 315 100.05.71.02.5711
M68441560 1 Invoice AV 03/30/2015 04/14/2015 10.79 315 100.05.71.02.5711
M68453040 1 Invoice AV 03/30/2015 04/14/2015 14.39 315 100.05.71.02.5711
Total BAKER & TAYLOR ENTERTAINMENT:3,435.66
BRODART CO.
383954 1 Invoice OFFICE SUPPLIES/23279 01/21/2015 02/24/2015 102.73 215 100.05.71.00.5701
Total BRODART CO.:102.73
BUBRICKS INC
29127 1 Invoice OFFICE SUPPLIES/23285 01/22/2015 02/24/2015 217.88 215 100.05.71.00.5701
33946 1 Invoice OFFICE SUPPLIES/23306 01/30/2015 02/24/2015 75.46 215 100.05.71.00.5701
39089 1 Invoice OFFICE SUPPLIES/23321 02/09/2015 02/24/2015 166.27 215 100.05.71.00.5701
Total BUBRICKS INC:459.61
BURTON & MAYER INC
571073 1 Invoice BUSINESS CARDS 03/18/2015 03/24/2015 183.93 315 100.05.71.00.5701
Total BURTON & MAYER INC:183.93
BUSINESS CARD
5342/21015 3 Invoice MAINT/LIB 01/18/2015 02/06/2015 12.00 215 100.05.71.00.5701
5342/21015 1 Invoice MAINT/LIB 01/18/2015 02/06/2015 66.69 1214 100.05.71.00.5415
5342/31015 1 Invoice MAINT/LIB 02/18/2015 02/27/2015 218.60 215 100.05.71.00.5415
6583/21015 1 Invoice PROMO/23266PR 12/29/2014 02/06/2015 77.21 1214 100.05.71.00.6062
803/31015 1 Invoice DUES & MEM/23298DM 02/18/2015 02/27/2015 150.00 215 100.05.71.00.5305
803/31015 2 Invoice PUB REL/23324PR 02/18/2015 02/27/2015 5.88 215 503.05.00.00.6007
803/31015 3 Invoice PUB REL/23324PR 02/18/2015 02/27/2015 20.99 215 503.05.00.00.6007
803/31015 4 Invoice SUPPLIES/23315S 02/18/2015 02/27/2015 22.40 215 100.05.71.00.5701
803/31015 5 Invoice PUB REL/23316PR 02/18/2015 02/27/2015 25.58 215 503.05.00.00.6007
803/31015 6 Invoice PUB REL/23332PR 02/18/2015 02/27/2015 2.71 215 503.05.00.00.6007
803/31015 7 Invoice PUB REL/23332PR 02/18/2015 02/27/2015 20.01 215 503.05.00.00.6007
803/31015 8 Invoice PUB REL/23332PR 02/18/2015 02/27/2015 10.56 215 503.05.00.00.6007
8316/21015 4 Invoice SUPPLIES 12/24/2014 02/06/2015 58.92 215 100.05.71.00.5701
8316/21015 3 Invoice AUD VIS/23120AV 12/24/2014 02/06/2015 20.96 215 100.05.71.02.5711
8316/21015 2 Invoice PRINT/23257N 12/24/2014 02/06/2015 78.00 215 100.05.71.01.5711
8316/21015 1 Invoice JUV AUD VIS/23134JAV 12/24/2014 02/06/2015 10.05 215 100.05.71.02.5711
8316/31015 1 Invoice AUD VIS/23134JAV 02/18/2015 02/27/2015 19.04 215 100.05.71.02.5711
8316/31015 2 Invoice AUD VIS/23282AV 02/18/2015 02/27/2015 77.88 215 100.05.71.02.5711
8316/31015 3 Invoice AUD VIS/23282AV 02/18/2015 02/27/2015 64.69 215 100.05.71.02.5711
8316/31015 4 Invoice SUPPLIES/23293S 02/18/2015 02/27/2015 101.75 215 100.05.71.00.5701
8316/31015 5 Invoice DUES & MEM/23296DM 02/18/2015 02/27/2015 234.00 215 100.05.71.00.5305
8316/31015 6 Invoice DUES & MEM/23296DM 02/18/2015 02/27/2015 255.00 215 100.05.71.00.5305
8316/31015 13 Invoice SUPPLIES/23313AV 02/18/2015 02/27/2015 101.91 215 100.05.71.02.5711
8316/31015 7 Invoice CONF & EDUC/23297CE 02/18/2015 02/27/2015 15.00 215 100.05.71.00.5303
8316/31015 8 Invoice PRINT/23353N 02/18/2015 02/27/2015 347.88 215 100.05.71.01.5711
8316/31015 9 Invoice DUES & MEM/23309DM 02/18/2015 02/27/2015 115.00 215 100.05.71.00.5305
8316/31015 10 Invoice SUPPLIES/23312S 02/18/2015 02/27/2015 119.05 215 100.05.71.00.5701
8316/31015 11 Invoice SUPPLIES/23313AV 02/18/2015 02/27/2015 6.07 215 100.05.71.02.5711
8316/31015 12 Invoice SUPPLIES/23313AV 02/18/2015 02/27/2015 14.99 215 100.05.71.02.5711
Total BUSINESS CARD:2,272.82
COMPLETE OFFICE OF WIS
56726 1 Invoice OFFICE SUPPLIES 03/18/2015 03/24/2015 39.97 315 100.05.71.00.5701
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 4
Report dates: 2/1/2015-3/31/2015 Apr 14, 2015 02:40PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
Total COMPLETE OFFICE OF WIS:39.97
COMPUTYPE, INC
587453 1 Invoice OFFICE SUPPLIES/23283 01/29/2015 02/24/2015 530.76 215 100.05.71.00.5701
Total COMPUTYPE, INC:530.76
DEMCO EDUCATIONAL CORP
5507205 1 Invoice OFFICE SUPPLIES 01/23/2015 02/24/2015 16.85 215 100.05.71.00.5701
5533078 1 Invoice Locked DVD cases/Book tape 03/05/2015 03/10/2015 486.52 315 100.05.71.00.5701
Total DEMCO EDUCATIONAL CORP:503.37
ELLIOTT'S ACE HARDWARE
601005/21015 2 Invoice MANT/LIB 01/31/2015 02/10/2015 160.35 215 100.05.71.00.5415
601005/31015 2 Invoice MAINT SUPPLIES/LIB 02/28/2015 03/10/2015 9.50 315 100.05.71.00.5415
Total ELLIOTT'S ACE HARDWARE:169.85
FINDAWAY WORLD,LLC
144933 1 Invoice AUD VIS ADULT/223264 01/16/2015 02/24/2015 587.90 215 100.05.71.02.5711
146965 1 Invoice AV 03/05/2015 03/10/2015 623.90 315 100.05.71.02.5711
Total FINDAWAY WORLD,LLC:1,211.80
GRAYBAR
977233192 1 Invoice FLUORESCENT BULBS 03/30/2015 04/14/2015 272.68 315 100.05.71.00.5415
977260971 1 Invoice BALLASTS 03/30/2015 04/14/2015 125.61 315 100.05.71.00.5415
Total GRAYBAR:398.29
HEARTLAND BUSINESS SYSTEMS
HBS00504618 2 Invoice Library Firewall Maintenance 02/04/2015 02/10/2015 1,136.60 115 100.05.71.00.5505
Total HEARTLAND BUSINESS SYSTEMS:1,136.60
JAMES IMAGING SYSTEMS INC (lease)
27223761 1 Invoice MAINT EQUIP 02/08/2015 02/24/2015 688.50 215 100.05.71.00.5401
274267269 1 Invoice LEASE 03/20/2015 03/24/2015 510.45 315 100.05.71.00.5401
Total JAMES IMAGING SYSTEMS INC (lease):1,198.95
JANI-KING INC- MILW REGION
MIL03150173 3 Invoice CLEANING/LIB MAR 03/01/2015 03/10/2015 3,049.00 315 100.05.71.00.5835
MIL04150177 3 Invoice CLEANING/LIB APR 04/01/2015 04/14/2015 3,049.00 315 100.05.71.00.5835
MIL92150173 4 Invoice CLEANING/LIB FEB 02/01/2015 02/10/2015 3,049.00 215 100.05.71.00.5835
Total JANI-KING INC- MILW REGION:9,147.00
JANWAY COMPANY USA, INC.
116562 1 Invoice S hooks 03/05/2015 03/10/2015 5.00 315 100.05.71.00.5701
116563 1 Invoice Kit bags 03/05/2015 03/10/2015 735.81 315 100.05.71.00.5701
Total JANWAY COMPANY USA, INC.:740.81
LAKELAND SUPPLY, INC.
051937 1 Invoice HOUSEKEEPING SUPPLIES 02/04/2015 02/24/2015 560.87 215 100.05.71.00.5703
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 5
Report dates: 2/1/2015-3/31/2015 Apr 14, 2015 02:40PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
52143 2 Invoice MISC PAPER PRODUCTS/LIB 02/05/2015 02/24/2015 180.50 215 100.05.71.00.5415
52149 1 Invoice CREDIT/LIB 02/05/2015 02/24/2015 99.12-215 100.05.71.00.5415
Total LAKELAND SUPPLY, INC.:642.25
LUND, MARIE
LU22415 1 Invoice OFFICE SUPPLIES/23281 01/20/2015 02/24/2015 50.19 215 503.05.00.00.6007
Total LUND, MARIE:50.19
MICROMARKETING LLC
556457 1 Invoice AUDIO VIS MTL23153 12/31/2014 02/24/2015 25.00 215 100.05.71.02.5711
557989 1 Invoice AUDIO VIS MTL23199 01/14/2015 02/24/2015 74.90 215 100.05.71.02.5711
562234 1 Invoice AV 03/30/2015 04/14/2015 189.48 315 100.05.71.02.5711
562330 1 Invoice AV 03/30/2015 04/14/2015 173.46 315 100.05.71.02.5711
562980 1 Invoice AV 03/18/2015 03/24/2015 79.98 315 100.05.71.02.5711
563134 1 Invoice AV 03/18/2015 03/24/2015 74.94 315 100.05.71.02.5711
Total MICROMARKETING LLC:617.76
MIDWEST TAPE
92581350 1 Invoice AV 03/05/2015 03/10/2015 160.58 315 100.05.71.02.5711
92589862 1 Invoice AV 03/05/2015 03/10/2015 48.28 315 100.05.71.02.5711
92639024 1 Invoice AV 03/18/2015 03/24/2015 41.99 315 100.05.71.02.5711
Total MIDWEST TAPE:250.85
PENGUIN RANDOM HOUSE LLC
10827298828 1 Invoice AV 03/05/2015 03/10/2015 100.00 315 100.05.71.02.5711
1082744635 1 Invoice AV 03/05/2015 03/10/2015 40.00 315 100.05.71.02.5711
1082763202 1 Invoice AV 03/05/2015 03/10/2015 45.00 315 100.05.71.02.5711
1082970595 1 Invoice AV 03/30/2015 04/14/2015 200.00 315 100.05.71.02.5711
1082975054 1 Invoice AV 03/30/2015 04/14/2015 50.00 315 100.05.71.02.5711
Total PENGUIN RANDOM HOUSE LLC:435.00
ROZMAN TRUE VALUE/LIB
90795 1 Invoice MAINT BLDG & GRDS/23304 01/20/2015 02/24/2015 32.45 215 100.05.71.00.5415
90805 1 Invoice MBG CREDIT 01/20/2015 02/24/2015 25.96-215 100.05.71.00.5415
Total ROZMAN TRUE VALUE/LIB:6.49
SIEMENS BLDG TECH, INC.
5443597039 1 Invoice FIRE SERVICE AGREEMENT 03/18/2015 03/24/2015 1,698.00 315 100.05.71.00.5415
Total SIEMENS BLDG TECH, INC.:1,698.00
SOMMERFELDT, CHRISTI
5022415 1 Invoice PUBLIC RELATIONS/23291 01/22/2015 02/24/2015 6.28 215 503.05.00.00.6007
5022415 2 Invoice PUBLIC RELATIONS 01/22/2015 02/24/2015 27.60 215 503.05.00.00.6007
Total SOMMERFELDT, CHRISTI:33.88
STAFF ELECTRIC, INC.
106206 1 Invoice LIGHTING PROJECT 01/14/2015 02/24/2015 525.00 215 502.05.00.00.6056
106507 1 Invoice MAIN BLD GRDS/23328 02/09/2015 02/24/2015 652.60 215 100.05.71.00.5415
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 6
Report dates: 2/1/2015-3/31/2015 Apr 14, 2015 02:40PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
Total STAFF ELECTRIC, INC.:1,177.60
U.S. CELLULAR
0071319003 8 Invoice Lib Cell 02/20/2015 02/24/2015 25.00 215 100.05.71.00.5602
0075325000 9 Invoice Lib Cell 03/19/2015 03/24/2015 22.00 315 100.05.71.00.5602
Total U.S. CELLULAR:47.00
UNISOURCE
517-67493133 1 Invoice OFFICE SUPPLIES/23280 01/21/2015 02/24/2015 820.50 215 100.05.71.00.5701
Total UNISOURCE:820.50
USA FIRE PROTECTION
236453 1 Invoice Quarterly sprinkler inspection 03/05/2015 03/10/2015 180.00 315 100.05.71.00.5415
USA008690 1 Invoice MAINT BLDG & GRDS/23308 01/29/2015 02/24/2015 3,640.00 215 100.05.71.00.5415
Total USA FIRE PROTECTION:3,820.00
WAUK CNTY FED LIBRARY SYS
2015-0000002 1 Invoice RECEIPT PAPER 03/18/2015 03/24/2015 105.00 315 100.05.71.00.5701
Total WAUK CNTY FED LIBRARY SYS:105.00
WE ENERGIES
5499-564-961/1 Invoice GROUP GAS/LIB 02/04/2015 02/10/2015 3,057.16 215 100.05.71.00.5910
5499-564-961/2 Invoice GROUP ELEC/LIB 02/04/2015 02/10/2015 3,871.58 215 100.05.71.00.5910
5499-564-961/1 Invoice GROUP GAS/LIB 03/02/2015 03/10/2015 2,497.04 315 100.05.71.00.5910
5499-564-961/2 Invoice ELEC/LIB 03/02/2015 03/10/2015 3,630.96 315 100.05.71.00.5910
Total WE ENERGIES:13,056.74
WIS AUTOMATIC DOOR, INC.
0022801-IN 1 Invoice Repair of inner main door 03/05/2015 03/10/2015 1,180.21 315 100.05.71.00.5415
Total WIS AUTOMATIC DOOR, INC.:1,180.21
Grand Totals:65,503.90
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999"
CITY OF MUSKEGO
BALANCE SHEET
MARCH 31, 2015
FEDERATED LIBRARY SYSTEM FUND
ASSETS
503.00.00.00.1001 EQUITY IN POOLED CASH 117,520.31
TOTAL ASSETS 117,520.31
LIABILITIES AND EQUITY
FUND EQUITY
503.00.00.00.3510 FUND BALANCE-RESERVED 14,784.97
503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT 102,368.51
REVENUE OVER EXPENDITURES - YTD 366.83
TOTAL FUND EQUITY 117,520.31
TOTAL LIABILITIES AND EQUITY 117,520.31
CITY OF MUSKEGO
BALANCE SHEET
MARCH 31, 2015
LIBRARY EXPANSION TRUST FUND
ASSETS
502.00.00.00.1001 EQUITY IN POOLED CASH ( 32,897.00)
502.00.00.00.1010 CASH - LIBRARY 12,899.60
502.00.00.00.1105 LIBRARY INVESTMENTS 43,139.29
TOTAL ASSETS 23,141.89
LIABILITIES AND EQUITY
FUND EQUITY
502.00.00.00.3501 FUND BALANCE-RESERVED 61,692.95
502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 38,031.34)
REVENUE OVER EXPENDITURES - YTD ( 519.72)
TOTAL FUND EQUITY 23,141.89
TOTAL LIABILITIES AND EQUITY 23,141.89
Director’s Report
April, 2015
1. Children’s update (From Christi): Last month we offered a Silhouette Contest in
the Children’s area and had 53 participants. Five lucky names were drawn for
prizes. This month, Children’s and Teen’s services are joining forces and offering
a Peeps Diorama contest for grades 1-5 and 6-12. Amanada, Jolyn, and I all made
examples and we have 2 entries so far. Next week we are planning a Money
$mart program for younger and older kids.
Our 10 week series of programming ended last week. We offered a total of 65
programs from January till April 8 with 1,928 participants. This includes the
series programming (Lapsitters, Rhythm and Moves, Baby and Me, PlayArt) as
well as our Frozen program in January and Seussiful Celebration in March. Marie
is providing craft programs this spring also. The first one in March was Easter
themed and attracted 13 participants. The next craft will be Mother’s Day themed
and will take place May 2nd.
In March I also applied for a mini-grant through the Ezra Jack Keats
foundation. I proposed a squishy circuits program for the library that will
incorporate STEAM related lessons for children in the community.
The school librarian Toni Heinowski has been bring us library card applications
which has been going really well. Linda has been taking the applications and
determining whether or not the child already has a card or making them new
cards. Toni then stops in and picks up the completed cards to distribute at the
schools.
Last month I attended my first ILead meeting in Green Lake, Wisconsin. Our
team was tasked determining the need for our project and made a video. Our
coordinators provided presentations and keynote speakers were streamed online
from the University of Illinois. Our team will be speaking with an early literacy
specialist at the Madison Public Library next month to further develop ideas for
our project. The second ILead meeting in Green Lake will be in June.
2. Young Adult update (From Amanda): Spring is in the air and the library is hosting
its first Peeps Diorama Contest for teens. Teens are encouraged to recreate a
favorite scene from a book or movie, or re-enact current or historical
events. Teens will also have the chance to learn how to make 3D paper
ornaments on Thursday, April 16, 2015. As always Teen Advisory Board, Young
S73 W16663 Janesville Road Muskego, WI 53150
(262) 971-2100 www.cityofmuskego.org/library
Adult Book Club, and the Twisted Fairy Tales Book Club will meet on their
scheduled nights.
3. Adult Services update (From Elke): April 12-18 is National Library Week when
we celebrate our patrons as well as the staff. For the patrons we again created
scratch-off cards which they receive upon check-out. All children win a prize (a
small toy or a free book from the Friends sale shelf). The adults have a chance to
win two tickets to the Wine and Beer Tasting and five free items from the sale
shelf. We are grateful to the Friends for their generous support of this event.
We also thank the Friends for providing a fabulous lunch to the staff as a thank
you for everyone’s hard work throughout the year.
Program Notes:
On April 11, Ceol Cairde, a local Irish music group, entertained an audience of
47.
The friendly AARP Tax Aide volunteers wrapped up a series of 10 sessions
where they prepared federal and state income taxes for a grand total of 224
patrons. This free program is a winner!
On April 22, Muskego resident and local history expert Gary Kulas will give a
presentation about Historic Milwaukee
4. Employee Anniversaries in March and April:
15 years Laura Boeck, Reference Assistant
15 years Marie Lund, Children’s Assistant
7 years Jolyn Lobe, Reference Assistant
3 years Pete Loeffel, Director
1 year Alisha Iwinski, Page
S73 W16663 Janesville Road Muskego, WI 53150
(262) 971-2100 www.cityofmuskego.org/library
JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC Through Mar
Checkouts
2014 22,740 20,401 23,454 21,748 20,152 24,982 29,140 24,514 22,117 22,129 19,552 19,867 66,595
2015 22,289 20,903 23,795 66,987
% Change -2.0%2.5%1.5%0.6%
eBook Checkouts
2014 1,212 1,012 1,165 1,134 1,006 1,114 1,191 1,058 1,145 1,121 1,190 1,197 3,389
2015 1,326 1,309 1,389 4,024
% Change 9.4%29.3%19.2%18.7%
Self-Service Transaction Percentage of Total Circ (Self-check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts)
2014
2015 52.2%54.2%53.7%53.3%
Library Visits
2014 10,104 10,147 12,573 11,083 9,413 12,290 13,327 11,492 10,922 12,212 10,649 9,698 32,824
2015 11,050 11,136 12,309 34,495
% Change 9.4%9.7%-2.1%5.1%
Reference Transactions
2014 1,542 1,492 1,781 1,412 1,160 1,194 1,418 1,446 1,486 1,561 1,380 1,234 4,815
2015 1,500 1,632 1,714 4,846
% Change -2.7%9.4%-3.8%0.6%
Meeting Room Use
2014 88 95 104 91 76 73 102 58 92 123 100 77 287
2015 91 101 123 315
% Change 3.4%6.3%18.3%9.8%
Monthly Statistics for Muskego Public Library 2015
S73 W16663 Janesville Road Muskego, WI 53150
(262) 971-2100 www.cityofmuskego.org/library
TO: LIBRARY BOARD
FROM: PETE LOEFFEL, LIBRARY DIRECTOR
SUBJECT: BOARD OF TRUSTEES BYLAWS
DATE: APRIL 15, 2015
CC:
Attached is a copy of the Library Board bylaws, with proposed changes in red. The
proposed changes focus on two areas, officially eliminating the secretary officer position
and moving the date of the Board’s annual meeting from June to May.
Since the Board bylaws were last modified two years ago, the City has moved to a new
method of recording minutes. As a result, this task is now more easily done by staff than
the Board secretary.
Article III, Section 1 eliminates the secretary from the listed officer positions.
Article III, Section 6 is reworded to give the Library Director, or his or her
designee, the responsibility for handling the duties typically associated with a
secretary office. This section previously noted that the Library Director or a
member of the staff may be designated by the board to perform the duties, which
is what was most recently done.
Article III, Section 8 eliminates the word four before officers, since there will no
longer be four officer positions.
The Board’s annual meeting is held each year for the purpose of electing officers.
Moving the date of the annual meeting from June to May will allow the Board to elect
officers at the first meeting of the Library Board term, which starts on May 1.
Article IV, Section 2 is modified to change the month of the annual meeting from
June to May.
Article III, Section 2 currently specifies that the President shall appoint a
nominating committee at the May meeting. Eliminating the phrase “at the May
meeting” gives the President the ability to nominate the committee at any time
prior to the annual meeting.
Page 1 of 4
Muskego Public Library
Board of Trustees
Bylaws
Article I
Identification
This organization is the Board of Trustees of the Muskego Public Library, located in Muskego Wisconsin,
established by the Wisconsin municipality of Muskego, according to the provisions of Chapter 43 of the
Wisconsin Statutes, and exercising the powers and assuming the duties granted to it under said statute.
Article II
Membership
Section 1. Number and Qualifications. The library board shall consist of nine members. A minimum of
seven members must be residents of the municipality. One member shall be a member of the Common
Council. In addition, one member must be a school district administrator or his or her representative
[Municipal Code 1.05 (7)(a), Wisconsin Statutes Section 43.54(1)].
Section 2. Appointments and Terms of Office. Appointments shall be made by the Mayor subject to
confirmation of the Common Council. The Mayor shall appoint the citizen members for staggered three-
year terms. The appointed alderperson and school district representative shall serve a one-year term
[Municipal Code 1.05 (7)(b), Wisconsin Statutes Section 43.54(1)].
Section 3. Reimbursement for Expenses. No compensation shall be paid to the members of a Library
Board for their services, except as allowed by Wisconsin Statute 43.57(d).
Section 4. Meeting Attendance. Three consecutive absences by an appointed member from regularly
scheduled meetings shall operate to vacate the member’s office. An absence excused by the board
president for good cause shall not be considered an absence here under (Municipal Code 1.05 (11).
Article III
Officers
Section 1. The officers shall be a president, a vice president, a secretary, and a treasurer, elected from
among the appointed trustees at the annual meeting of the Board. No member shall hold more than one
office at a time. Vacancies in office shall be filled by vote at the next regular meeting of the Board after
the vacancy occurs.
Section 2. A nominating committee shall be appointed by the president at the May meeting and shall
present a slate of officers at the annual meeting. Additional nominations may be made from the floor at
that time.
Section 3. Officers shall serve a term of one year from the annual meeting at which they are elected and
until their successors are duly elected.
Section 4. The president shall preside at meetings of the Board, authorize calls for special meetings,
appoint all committees, execute all documents authorized by the Board, serve as an ex-officio voting
Page 2 of 4
member of all committees except the nominating committee and generally perform all duties associated
with the office of president.
Section 5. The vice president, in the event of the absence or disability of the president, or of a vacancy in
that office, shall assume and perform the duties and functions of the president.
Section 6. The secretary library director, or his or her designee, shall keep true and accurate minutes of all
meetings of the Board, shall issue notice of all regular and special meetings, and shall perform such other
duties as are generally associated with the office of secretary. The library director or a member of the staff
may be designated by the Board to perform any or all of the above duties.
Section 7. The treasurer shall check over vouchers payable and report the amount of expenditures made
during the previous month.
Section 8. In the absence of all four officers at a board meeting, the Library Board members present shall
elect a temporary President for that meeting.
Article IV
Meetings
Section 1. Regular Meetings. The regular meetings shall be held each month, the date and hour to be set
by the Board at its annual meeting.
Section 2. Annual Meeting. The annual meeting, which shall be for the purpose of the election of
officers, shall be held at the time of the regular meeting in June May of each year.
Section 3. Agendas and Notices. Meeting agendas and notices shall indicate the time, date, and place of
the meeting and indicate all subject matters intended for consideration at the meeting. The library
director, in consultation with the President of the Library Board, shall prepare the agenda. Any board
me mber wishing to place an item on the agenda must notify either the Library Director or President at
least three business days prior to the meeting.
Section 4. Minutes. Minutes of all meetings shall, at a minimum, indicate board members present, all
items of business, all motions (except those that were withdrawn), and the result of all votes taken.
Current board minutes shall be posted in the library.
Section 5. Special Meetings. Special meetings may be called at the direction of the president, and shall
be called at the written request of three or more members for the transaction of business as stated in the
call for the meeting. Except in cases of emergency, at least 48 hours notice shall be given. In no case
may less than two hours notice be given.
Section 6. Quorum. A quorum for the transaction of business at any meeting shall consist of five or more
members of the Board present in person.
Section 7. Open Meetings Law Compliance. All Board meetings and all committee meetings shall be
held in compliance with Wisconsin’s open meetings law (Wisconsin Statutes Sections 19.81 to 19.98).
Section 8. Parliamentary Authority. The rules contained in Robert’s Rules of Order, latest revised
edition shall govern the parliamentary procedure of the meetings, in all cases in which they are not
inconsistent with these bylaws and any statutes applicable to this Board.
Page 3 of 4
Article V
Committees
Section 1. Standing Committees. Generally, there are no standing committees of the Board.
Section 2. Nominating Committee. (See Article III, Section 2.)
Section 3. Ad Hoc Committees. Ad hoc committees for the study of special projects shall be appointed
by the president, with the approval of the Board, to serve until the final report of the work for which they
were appointed has been filed. These committees may also include staff and public representatives, as
well as outside experts.
Section 4. No committee shall have other than advisory powers.
Article VI
Duties of the Board of Trustees
Section 1. Legal responsibility for the operation of the Muskego Public Library is vested in the Board of
Trustees. Subject to state and federal law, the Board has the power and duty to determine rules and
regulations governing library operations and services.
Section 2. The Board shall select, appoint and supervise a properly certified and competent library
director, and determine the duties and compensation of all library positions.
Section 3. The Board shall approve the budget and make sure that adequate funds are provided to finance
the approved budget.
Section 4. The Board shall have exclusive control of the expenditure of all moneys collected, donated or
appropriated for the library fund and shall audit and approve all library expenditures.
Section 5. The Board shall supervise and maintain buildings and grounds, as well as regularly review
various physical and building needs to see that they meet the requirements of the total library program.
Section 6. The Board shall study and support legislation that will bring about the greatest good to the
greatest number of library users.
Section 7. The Board shall cooperate with other public officials and boards and maintain vital public
relations.
Section 8. The Board shall approve and submit the required annual report to the Division for Libraries,
Technology, and Community Learning.
Article VII
Library Director
The library director shall be appointed by the Board of Trustees and shall be accountable to the Board.
The library director shall be considered the executive officer of the library under the direction and review
of the Board, and subject to the policies established by the Board. The director shall act as technical
advisor to the Board. The director shall be invited to attend all Board meetings (but may be excused from
closed sessions) and shall have no vote.
Page 4 of 4
Article VIII
Conflict of Interest
Section 1. Board members may not in their private capacity negotiate, bid for, or enter into a contract
with the Muskego Public Library in which they have a direct or indirect financial interest.
Section 2. A board member shall withdraw from Board discussion, deliberation, and vote on any matter
in which the Board member, an immediate family member, or an organization with which the Board
member is associated has a financial interest.
Section 3. A board member may not receive anything of value that could reasonably be expected to
influence his or her vote or other official action.
Article IX
General
Section 1. An affirmative vote of the majority of all members of the Board present at the time shall be
necessary to approve any action before the Board. The president may vote upon and may move or second
a proposal before the Board.
Section 2. Any rule or resolution of the Board, whether contained in these bylaws or otherwise, may be
suspended temporarily in connection with business at hand, but such suspension, to be valid, may be
taken only at a meeting at which two-thirds of the members of the Board are present and two-thirds of
those present so approve.
Section 3. These bylaws may be amended at any regular meeting of the Board by majority vote of all
members of the Board, provided written notice of the proposed amendment shall have been delivered to
all members at least ten days prior to the meeting at which such action is proposed to be taken.
Adopted by the Board of Trustees of the Muskego Public Library on the 19th day of March, 2013.
S73 W16663 Janesville Road Muskego, WI 53150
(262) 971-2100 www.cityofmuskego.org/library
TO: LIBRARY BOARD
FROM: PETE LOEFFEL, LIBRARY DIRECTOR
SUBJECT: LIBRARY DIRECTOR JOB DESCRIPTION
DATE: APRIL 14, 2015
CC:
The City is currently in the process of ensuring that all positions have updated job
descriptions. Within the past three years, the Library Board has approved updated job
descriptions for all Library positions, except for the Library Director. Attached is an
updated Library Director job description based on content from Position Classifications
for Wisconsin Public Libraries (4th Edition, 2005), along with the existing Library
Director job description.
Library Director
City of Muskego
Position Description
Name: Department: Library
Position Title: Library Director Pay Grade: FLSA: E
Date: Reports To: Library Board
Category D – Position IX (Position Classifications for Wisconsin Public Libraries, 4th Edition)
Purpose of Position
Under general direction of the Library Board, administers the Muskego Public Library with responsibility and
authority for organizing and managing the library operation and for planning, directing and coordinating its program
of service to a community.
Duties and Responsibilities
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other
duties may be required and assigned.
• Acts as library board’s executive officer.
• Develops, evaluates and implements changes in library procedures. Develops and recommends policies to
the library board for library operation. Maintains policy and procedure compliance.
• Develops short term and long range goals and plans for services and programs in keeping with the library’s
mission statement and operating policies. Studies and plans development of library services to meet present
and future community needs.
• Develops the annual library budget proposal for review by the library board and participates in its
presentation to local officials. Monitors expenditures consistent with budget and available funds.
• Implements board-approved capital improvement projects.
• Researches, negotiates, and oversees the implementation of contracts in accordance with procedures
established by the library board.
• Recruits, selects, hires, supervises, evaluates, and terminates library staff in conformity with regulations.
Oversees the staff training program. Recommends improvements in staffing, organization, salaries, and
benefits to the library board. Plans and conducts regular staff meetings.
• Prepares library board meeting agendas and necessary reports in cooperation with the library board
president and notifies library board of scheduled meetings.
• Directs and supervises the maintenance of the library building and grounds.
• Informs and advises the library board as to local, regional, state, and national developments in the library
field and works to maintain communication with other area libraries.
• Serves as chief consultant to the library board in regard to technical matters and library choices, conducts
ongoing evaluation of existing library programs, services, policies and procedures, and submits
recommendations for improvement to the library board.
• Relates library objectives to community needs, and represents the library on community boards and
committees.
• Oversees the library’s ongoing collection development plan and supervises the selection, purchase and
withdrawal of library materials in accordance with that plan.
• Oversees the library’s overall public relations plan; prepares press releases and makes presentations to
community groups.
• Represents the library at the system level and actively participates in other professional library
organizations.
• Performs other work as required by the library board.
Library Director
Knowledge and Abilities
• Ability to establish and maintain effective working relationships with library trustees and staff, volunteer
groups, local and state officials, the general public and community groups.
• Ability to foster and maintain positive public relations for the library within the community.
• Ability to gain a working understanding of current and developing technologies as they relate to public
library operations and services.
• Ability to guide and direct the growth and development of the library.
• Ability to hire, train, supervise and discipline employees, coordinate and delegate workloads and work
schedules, evaluate work performance and maintain high standards of library service.
• Ability to interpret statistical data, analyze information, evaluate programs and prepare clear and concise
reports and recommendations.
• Ability to understand, develop, interpret and enforce library policies, rules, and procedures and to make
recommendations to the library board.
• Broad understanding of modern library techniques, methods and procedures as they apply to public library
administration with demonstrated advanced administrative ability and knowledge of local government and
library law.
• Willingness to maintain skills in above-mentioned areas through active participation in appropriate
continuing education activities.
• Mobility: travel to meeting outside the library.
• Working knowledge of English grammar and spelling.
Physical Demands of the Position
• Ability to work in confined spaces.
• Bending/twisting and reaching.
• Climbing: ascending and descending short footstool.
• Far vision at 20 feet or further; near vision at 20 inches or less.
• Fingering: keyboarding, writing, filing, sorting, shelving, and processing.
• Handling: processing, picking up and shelving library materials.
• Lifting and carrying: 50 pounds or less.
• Pushing and pulling: objects weighing 300-400 pounds on wheels.
• Sitting, standing, walking, climbing, stooping, kneeling and crouching.
• Talking and hearing; use of the telephone.
Environmental Adaptability
Ability to work under safe and comfortable conditions where exposure to environmental factors such as repetitive
computer keyboard use and light repetitive lifting poses a risk of injury.
Mental Requirements
• Ability to apply technical knowledge.
• Ability to deal with abstract and concrete variables.
• Ability to interpret technical regulations and instructions.
• Analytical skills: identify problems and opportunities; review possible alternative courses of action before
selecting one; utilize information resources available when making decisions.
• Communication skills: effectively communicate ideas and information both in written and verbal form.
• Creative decision-making: effectively evaluate or make independent decisions based upon experience,
knowledge or training.
• Mathematical ability: calculate basic arithmetic problems (addition, subtraction, multiplication and
division) without the aid of a calculator.
• Planning and organization skills: develop long-range plans to solve complex problems or take advantage of
opportunities; establish systematic methods of accomplishing goals.
• Problem-solving skills: develop feasible, realistic solutions to problems; recommend actions designed to
prevent problems from occurring.
Library Director
• Reading ability: effectively read and understand information contained in memoranda, reports and
bulletins, etc.
• Time management: set priorities in order to meet assignment deadlines.
Environmental and Working Conditions
• Flexible work hours; some evening and weekend hours.
• Primarily inside work environment.
Education and Experience
• Master of Library Science from an American Library Association accredited institution.
• Eligibility for a grade 1 Wisconsin library certificate.
• Five years of professional library experience, including two years management level or equivalent training
and experience.
The City of Muskego is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act,
the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both
prospective and current employees to discuss potential accommodations with the employer.
___________________________ ___________________________
Employee's Signature Library Board President’s Signature
___________________________ ___________________________
Date Date
Muskego Public Library
Position Description
Library Director
ESSENTIAL DUTIES AND RESPONSIBILITIES
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties
may be required and assigned.
Organize, direct, supervise and coordinate library services and personnel under the general
direction of the Library Board with day-to-day issues in consultation with the Mayor.
Maintains work standards and policy and procedure compliance. Directs and drafts long-range
planning and programming.
Develops, evaluates and implements changes in library procedures. Recommends policy
changes to the Board and maintains policy manual.
Develops, recommends and administers library operating budget. Recommends staffing levels,
supplies and materials’ purchases. Researches past revenues and projects annual revenues.
Approves expenditures. Administers and monitors expenditure of library funds to remain within
approved budget.
Hires, trains and supervises staff. Assigns tasks, allocated personnel and reviews tasks.
Prepares employee payroll and time records and reviews staff annually.
Attends and participates in all Library Board meetings, Friends of the Library, City Council and
other meetings as needed. Prepares statistical, financial and narrative reports regarding library
activities and personnel for the Library Board, library system and the state.
Acts as library liaison to local, county, state and federal governments, county library
association, community groups, media representatives, vendor representatives, schools, and
professional library organizations.
Researches and prepares press releases. Coordinates public relations for library operations
and events.
Performs readers’ advisory services. Directs weeding of the library collection. Oversees the
preparation of bibliographies as requested by school and civic groups. Offers reading guidance
as requested. Serves as subject specialist as needed to complement the reference staff.
Compiles meeting agenda items and informational materials.
Reviews building maintenance needs and directs appropriate personnel.
Receives customer comments. Researches and implements solutions or refers to appropriate
person for solution.
Oversees library collection development in consultation with staff. Oversees selection of print
and non-print materials as well as supply and equipment orders.
Maintains knowledge of library science, technology, community standards and expectations,
personnel supervision and library budget development principles and practices. Researches
and communicates trends and legislation affecting libraries.
Facilitates professional growth of staff development to include their assigned tasks. Coach staff
to meet their personal and professional goals.
Be aware of current and updated trends to develop short-term and long-range goals and plans
for collections, services and programs in keeping with the library’s mission statement and
operating policies. Studies and plans development of library services to meet present and future
community needs.
Provides professional expertise and guidance to the board including presenting information on
pertinent legislation from local, state, and federal agencies, discussing trends in library
technology, funding and management wherever possible.
MINIMUM TRAINING AND EXPERIENCE REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS
Master’s Degree in Library Science, five years of professional librarian experience, or any
combination of education and progressive experience that provides equivalent knowledge,
skills, and abilities. Wisconsin Public Librarian Grade I Certification is required.
Physical and Mental Abilities Required to Perform Essential Job Functions
Language ability and interpersonal communication
Ability to decide the time, place, and sequence f operations within an organizational framework,
and to oversee their execution. Ability to analyze and categorize data and information using
established criteria, to determine consequences and identify and select alternatives.
Ability to manage and direct a group of workers, including the ability to provide counseling and
mediation. Ability to persuade, convince and train others. Ability to advise and interpret
regarding the application of policies, procedures and standards to specific situations.
Ability to utilize a variety of advisory data and information such as meeting minutes, long-range
plans, press releases, patron comments, job applications, personnel records, a aviriety of
statistical and narrative reports, grants, budgets, invoices, billing statements, cataloging
guidelines, computer software/hardware operating manuals, state statutues, reference
materials, union contracts, financial statement, policies, procedures, Web content and non-
routine correspondence.
Ability to communicate orally and in writing with library patrons, library staff, Library Board
members, Friends of the Library, other library directors, educators, legislators, news media
representatives, Mayor and City Council members.
MATHEMATICAL ABILITY
Ability to calculate percentages, fractions, decimals and ratios. Ability to interpret basic
descriptive statistical reports.
JUDGEMENT AND SITUATION REASONING ABILITY
Ability to use functional reasoning in performing synthesis and influence functions such a
leading, controlling, managing, supervising and teaching.
Ability to exercise the judgment, decisiveness and creativity required in situations involving the
direction, control and planning of an entire program or multiple programs.
PHYSICAL REQUIREMENTS
Ability to operate, maneuver and/or steer equipment and machinery requiring simple but
continuous adjustments, such as keyboarding, telephone, fax machine, calculator and
photocopier.
Ability to coordinate eyes, hands, feet and limbs in performing slightly skilled movements such
as keyboarding.
Ability to exert libght physical effort in sedentary to light work, typically involving lifting,
carrying, pushing and pulling. Ability to sustain prolonged visual concentration and to stand for
long periods of time.
Ability to recognize and identify characteristics of colors, forms and sounds associated with job-
related objects, materials and tasks.
Must possess a valid Wisconsin driver’s license.
ENVIRONMENTAL ADAPTABILITY
Ability to work under safe and comfortable conditions where exposure to environmental factors
such as repetitive computer keyboard use may cause discomfort and poses little risk of injury.
The Muskego Public Library is an Equal Opportunity Employer. In compliance with the
Americans with Disabilities Act, the Library will provide reasonable accommodations to qualified
individuals with disabilities and encourages both prospective and current employees to discuss
po9tential accommodations with the employer.
Dated November 15, 2011