Park & Rec Board Packet - 4/7/2015
CITY OF MUSKEGO
PARKS AND RECREATION BOARD
AGENDA
April 7, 2015
5:30 PM
City Hall, W182 S8200 Racine Avenue
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
STATEMENT OF PUBLIC NOTICE
APPROVAL OF MINUTES FROM THE MARCH 3, 2015 MEETING.
COMMUNICATIONS
1. Personal Appearance - Lee Elger
NEW BUSINESS #1
1. Introduction of New Recreation Specialist - Adam Young
2. Approval of Muskego Festival Rental Request for Veterans Memorial Park
3. Review San Felippo Rental Request for Lions Park
4. Review Letter from Franklin Community Education & Recreation in the Termination of
the Co-Op Agreement for Swim Lessons
5. Discussion on New Policy for Temporary Structure Permits
DIRECTOR’S REPORT
1. Public Works Director's Report
2. Community Development Director's Report
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
Announcements only. No discussion or action will be taken.
ADJOURNMENT
NOTICE
IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF
THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE-STATED MEETING TO GATHER INFORMATION; NO ACTION
WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE-STATED MEETING OTHER THAN THE GOVERNMENTAL
BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE.
ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED
INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS
SERVICE, MUSKEGO CITY HALL, (262) 679-4100.
Unapproved
CITY OF MUSKEGO
PARKS AND RECREATION BOARD /
CONSERVATION COMMISSION JOINT
MEETING MINUTES
March 3, 2015
5:30 PM
City Hall, W182 S8200 Racine Avenue
CALL TO ORDER
Chairman Toby Whipple called the meeting to order at 5:30 PM.
PLEDGE OF ALLEGIANCE
Those present recited the Pledge of Allegiance.
ROLL CALL
Present: Toby Whipple, Ald. Borgman, Brett Hyde, Paul Peardon, Butch LeDoux, Ald. Wolfe,
Len Pilak, Howard Schneider, William Miller, and Julie Holubowicz.
Absent: Jerry Hulbert, Kelly Koble, Sharon Roy, and Barb Schroeder.
STATEMENT OF PUBLIC NOTICE
This meeting was noticed in accordance with the open meeting laws.
APPROVAL OF MINUTES
Approval of Joint Meeting Minutes from January 12, 2015.
Alderman Borgman made a motion to approve Approval of Joint Meeting Minutes
from January 12, 2015. Butch LeDoux seconded.
Motion Passed 0 in favor.
Brett Hyde abstained.
Approval of an Amendment to the Conservation Committee Meeting Minutes from September
17, 2014.
Alderman Wolfe made a motion to approve of an Amendment to the Conservation
Committee Meeting Minutes from September 17, 2014. William Miller seconded.
Motion Passed 5 in favor.
NEW BUSINESS
Approval of access easement on a portion of the Engel Conservation Property.
Alderman Borgman made a motion to recommend approval of an access easement
on a portion of the Engel Conservation Property. Alderman Wolfe seconded.
Motion Passed 10 in favor.
Park Arthur Volunteer Planting Project Information
Potential Closure of the Little Muskego Lake Hillview Drive Boat Launch
SE Quadrant Neighborhood Park Concept Plan Review
Brett Hyde made a motion to approve Concept #1 submitted by Graef for the SE
Quadrant Neighborhood Park. Len Pilak seconded.
Motion Passed 10 in favor.
Conservation Commission was excused.
2015 Baseball Schedule Update & Review of Baseball Camp at Park Arthur
Butch LeDoux made a motion to approve 2015 Baseball Schedule and Baseball Camp
at Park Arthur. Brett Hyde seconded.
Motion Passed 5 in favor.
Approval of New Park Rental Fees
Paul Peardon made a motion to approve the New Park Rental Fees. Butch LeDoux
seconded.
Motion Passed 5 in favor.
Approval of Old Town Hall Rental Request for Extended Hours
Brett Hyde made a motion to approve of Old Town Hall Rental Request for Extended
Hours. Alderman Borgman seconded.
Motion Passed 5 in favor.
Review of 2015 Water Bugs Practice/Show Dates
Butch LeDoux made a motion to approve the 2015 Water Bugs Practice/Show Dates.
Alderman Borgman seconded.
Motion Passed 5 in favor.
Review of Little Muskego Lake District Agreement
Butch LeDoux made a motion to approve the Little Muskego Lake District Agreement.
Alderman Borgman seconded.
Motion Passed 5 in favor.
Ald. Borgman was excused.
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
Announcements only. No discussion or action will be taken.
Public Works Director's Report
Conservation Coordinator's Report
Recreation Manager's Report
Next Meeting Date
ADJOURNMENT
Butch LeDoux made a motion to adjourn at 6:26 PM. Paul Peardon seconded.
Motion Passed 4 in favor.
Respectfully Submitted,
Kellie McMullen
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CITY OF MUSKEGO
Staff Report to Parks and Recreation Board
To: Parks and Recreation Board
From: Tammy Dunn, Recreation Manager
Subject: Muskego Community Festival Park Facility Request
Date: March 30, 2015
Attached is a request from the Muskego Community Festival Group for their rental of
Veterans Memorial Park from August 24-September 1. The request is for 7:00 a.m. to
8:00 p.m., however I believe they normally have events until 11:00 p.m.
Also, attached are the minutes from the festival committee meetings in 2015. Here you
will find discussions on vendors, attractions, activities and special events they have
planned for the course of the festival.
Recommendation for Action by Committee:
Recommend approval of the event with the following conditions:
1. Park Rental fee is waived for the dates of August 24-September 1.
2. Park hours are approved to extend to 11:30 p.m. on the nights of the festival:
August 27, 28, 29 and 30.
3. Park restoration will be billed to the festival for any and all improvements to the
city grounds including the area around the city hall building and the Veterans Park
area.
4. Renter would secure event insurance listing City of Muskego as an additional
insured with the dates of the event being from the day carnival vendors arrive
until September 2 when all festival items are gone.
5. Renter will have a dumpster placed alongside the parking lot on Pioneer Drive.
Said dumpster would be removed promptly by September 2 or daily park rental
fees will be charge to the festival committee until the dumpster is removed.
6. Parks & Recreation Board reviews and discusses the intended activities to be held
in the city’s park and makes appropriate recommendations to the festival
committee, keeping in mind Chapter 26 guidelines for park use. (alligator
wrestling & helicopter rides)
7. Discussion will take place in regards to finding alternate parking options to lessen
the turf damage to the areas around city hall.
8. Beer permits for the park as well as a liquor license will be secured no late r than
August 14. This is to cover the carnival vendors on city grounds up to the start of
the festival.
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9. Carnival vendors who will be camping on park grounds, it is suggested that they
park all recreational vehicles and those vehicles used to tow the carn ival rides on
the asphalt areas of Old Town Hall. It is recommended that all heavy equipment
is kept off the wet area off the tree lined area bordering the park.
10. The city will have the restrooms cleaned once daily by our contracted cleaning
vendor. If they find additional cleanings are required for sanitary reasons, the
festival will be billed for those additional cleanings at $50/event. Spot cleaning
throughout the day will be the responsibility of the festival. Festival will supply all
necessary paper products for the duration of their approved use.
11. Carnival vendors may not run hoses or power cords from Veterans Park Shelter
for hook-up for the personal water or electric.
12. Carnival vendors will be instructed that there are no dogs allowed in city parks
and that includes the time they are on site overnight.
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CITY OF MUSKEGO
Staff Report to Parks and Recreation Board
To: Parks and Recreation Board
From: Tammy Dunn, Recreation Manager
Subject: June 27 rental of Lions Park for a wedding reception
Date: March 30, 2015
Attached is a request from Matthew San Felippo to rent Lions Park for a wedding
reception. This park is not listed as one of our normal park available for rent. This
would be a large event with the request to place a 30’ x 45’ tent with 12 poles placed in
the ground. There would also be table and chair seating for 128 people. They are also
asking for use of the restrooms and electricity for music and lights. They are also asking
for an exception to serve wine in the park as part of their wedding dinner.
They have made arrangements to park many of the cars in the Piggly Wiggly parking lot,
but there will be parking within the Lions Park parking lot. They will be shuttling people
from the store parking lot and to Lions Park as well as to the Hillview Beach Association
property which they are also renting.
Recommendation for Action by Committee:
Recommend approval of the event with the following conditions:
1. Park Rental fee of $100/day beginning with the day the tent is set up to the day
the tent is removed (normal park rental fees). This would include the park use,
restroom use and electric use.
2. $2,000.00 security deposit. On Monday, June 29 the park would be inspected by
DPW staff who would assess damages that need to be repaired to the park.
These fees would be removed from the deposit and would include staff time and
materials needed to bring the park back up to satisfactory public use. Security
deposit monies would be returned after repairs are completed.
3. Renter would secure event insurance listing City of Muskego as an additional
insured with the dates of the event being from the day the tent is erected to the
day it is removed.
4. All Star Rentals will contact Diggers Hotline to have the park inspected before the
tent is put up. Any waivers and insurance signed by the renter of Lions Park will
include the City of Muskego as an additional insured.
5. Proof of the written agreement with Piggly Wiggly to allow parking in the store lot
on Janesville Road.
6. A copy of the contract with the busing company to prove they will be providing a
shuttle service to and from the park.
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7. Trash from the event would be removed from the park site as there is not a
dumpster on site. Or, the renter can obtain a dumpster to be placed within the
park for their event and picked up the following week at their own cost.
8. Renter must understand that park restrooms and park amenities must remain
open to the public. Their request is for the use of the park space to put up a tent
for their reception dinner. The park will not be closed to the general public and
there may be use by others in the park utilizing the courts, playground and
restrooms. Use would be exclusive to the green space where the tent has been
placed.
9. Allow the renter to serve wine and beer to their dinner guests.
10. Notify the police department of the event and ask for their assistance in making
sure the park is cleared by 10:00 p.m. and all cars are removed from park grounds
by that time as well.
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CITY OF MUSKEGO
Staff Report to Parks and Recreation Board
To: Parks and Recreation Board
From: Tammy Dunn, Recreation Manager
Subject: Status of the agreement with Franklin Community Education and Recreation
for the cooperative offering of swimming lessons.
Date: March 30, 2015
Attached is a letter from Franklin Community Education and Recreation informing us
that the agreement for co-op swimming lessons will be discontinued as of May 31.
A meeting was held on March 20th with Dale Schrank from Swim America and Heidi
Szczupakiewicz from SWAT to discuss any options the city would have to provide swim
lessons with their organizations. Based on the success of the Swim America program,
there is not space to provide lessons through the Recreation Department. However, we
were informed that the school district has someone on staff now that handles the open
swim and pool rentals for the district. Communication was started to see if we can
publish the open swim and pool rental information for the district in our guide, and to
see if they would entertain offering swim things like badges for the scouts, scuba or
water fitness classes.
Recommendation for Action by Committee:
This was an FYI only. No action needed.
Temporary Structure Permit
Summary
City of Muskego Recreation Department is seeking to introduce a “Temporary Structure Permit” policy
for all users who rent a City owned facility and/or park space. Introducing such a policy will support
what the City of Muskego Parks and Recreation department’s mission states.
“The Muskego Parks and Recreation Department is committed to meeting current and future community
needs by offering quality, safe, and affordable programs and facilities, while stressing cooperation and
collaboration within Muskego and surrounding communities, and by providing safe, multiple use, and
aesthetically pleasing parks, open spaces, related facilities, and natural resource preservation.”
There are several private parties and public events that are held in city facilities and park space that set
up large tents, amusement and inflatable rides, bounce houses, stages, and trailers. These structures
bring with them liability and safety factors that come into play regarding set-up and use of these
structures on city property that also involve direct financial loss. Such factors include:
Grounds damage
Facility damage
Water Damage
Electricity usage
Requiring users to submit and answer to a Temporary Structure Application for facility and park space
usage with the City of Muskego Recreation Department eliminates several liability and safety issues, and
ensures professional equipment is being used from approved vendors while appropriately recouping
costs associated with said policy.
Attached are examples of policies in place for several departments in Wisconsin.
City of Madison Parks and Recreation Department’s Policy
Milwaukee County Parks’ policy
Moonwalks, Bounce Houses, Inflatable Structures
Inflatable structures are allowed in reserved designated picnic sites when the following
conditions are met:
You must provide a Certificate of Insurance
$1,000,000 (one million) in general liability insurance should name Milwaukee County
Parks as an additional insured party
You must bring a generator to operate the inflatable structure
You must use sandbags to secure the structure from movement
Inflatable Structures: a Certificate of Insurance (COI) in the amount of $1,000,000 worth of
general liability coverage that names Milwaukee County as an additional insured is required and
must be on file the Public Services office one week prior to your picnic rental. Only one (1)
inflatable structure is allowed per picnic site. Must bring a generator to operate inflatable
structure. STAKING IS NOT ALLOWED. Must use sandbags or weights to secure inflatable
structure.
Tents: STAKING IS NOT ALLOWED. Tents are permitted only in DESIGNATED AREAS when
the picnic group has obtained a valid picnic permit. Check the specific park map or contact the
park office for locations of designated areas. Tents can only be set up on the day of the picnic
and must be removed on the same day. Charges will be assessed for damages incurred during
the setup or removal of tents. Tents must be secured with sandbags, weights, or water
barrels.
City of New Berlin Tent and Inflatable’s Policy
Tents
Tents cannot have stakes longer that 8’’ (underground power lines). Tents are only allowed in
designated areas. Please contact the Parks and Recreation Department, at 262-613-3334, so the correct
location can be determined.
INFLATABLES – Inflatables (Bounce Houses) are not allowed due to insurance liability.
City of Waukesha Parks and Recreation Inflatable’s Policy
Inflatables Permit
Any group requesting portable inflatable games at any City of Waukesha Parks or Facilities, must comply
with the following:
1) The inflatable game must be set up, run, and supervised by the Rental Company. Under no
circumstances, can the group renting WPRF facilities set up, run or supervise the inflatable game.
2) The inflatable game rental company must provide WPRF a copy of their insurance policy with the City
listed as an additional insured. The City of Waukesha requires at least a level three insurance policy. If
you have questions regarding insurance requirements please contact the Facilites Coordinator
mpalmer@ci.waukesha.wi.us
3) WPRF will designate the appropriate area in which the inflatable may be placed.
4) The inflatable permit must be obtained at least 30 days prior to the event.
City of Racine Parks and Recreation Structure Policy
STRUCTURES/EQUIPMENT * No person or group shall erect any structure, temporary or permanent,
unless approved and noted on the park permit. This includes, but is not limited to: portable toilets,
tents, play structures, stages, platforms, fencing, music equipment, large play equipment, etc.
TENTS * Use of tent(s) must be approved by PRCS Dept. staff. * A tent permit is required if the tent is 10'
x 10' or larger (with or without sides). * A tent permit may be applied for at the Building Department,
City Hall, Room 307, at least one (1) week in advance. * Renter must fill in stake holes from tents. *
Tents may not be permitted in all parks or specific areas.
Discussion Topics
There are many versions and ways to incorporate a temporary structure policy. Main points of interest
to discuss and approve are:
Does City of Muskego allow temporary structures in parks
What structures to allow/not allow
Where to allow structures (designated parks/areas)
Fee policy
Insurance policy requirements
Enforcement of policy
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CITY OF MUSKEGO
Staff Report to Parks and Recreation Board
To: Parks and Recreation Board
From: David Simpson, P.E., Director of Public Works/City Engineer
Subject: Director of Public Works Report
Date: March 31, 2015
I have included general information and project specific updates related to Parks
maintenance for your use. Should any questions arise please don’t hesitate to
contact me directly.
General Maintenance
Mowing, grounds maintenance, and weed eradication bids have been
received for the 2015 season. We are evaluating bidders and should be able
to award those contracts within the next few weeks. The portable toilet
contract has been awarded to Port-a-John for 2015.
The City’s refuse and recycling hauling contract is expiring at the end of
2015. We will be discussing any potential changes to the City’s contract at
the upcoming Public Works Committee meeting. If you have any potential
requested changes to the existing collection in Parks please let me know.
Facilities
Horn Park Building- Demolition of the oldest portion of this building is
planned for this spring. DPW crews will complete demolition and
contractors will be hired to complete the plumbing, electrical, and new wall
construction.
The Committee of the Whole had initial discussion regarding the possibility
of expanding the Department of Public Works garage and decommissioning
the Parks Headquarters building and the Boxhorn Warehouse. The
Common Council has approved moving ahead w ith a conceptual analysis to
determine if this is a feasible option. It is envisioned that these discussions
will take place during the budget process this year.
A complete assessment of all parks buildings is planned for this spring by
DPW staff. We expect that we will be completing some reroof ing and
painting/staining projects.
2015 Park Improvements
Lions Park- A pickleball court will be added to Lions Park during this
construction season. Stark Asphalt was awarded this contract and we hope
that it will be built in late May or early June. DPW staff will be installing a
permanent net prior to commencement of paving.
Denoon Park- All roadways, parking lots, and the basketball court will be
resurfaced in conjunction with the 2015 road program. Additionally, two
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areas of pavement are being added to the narrow roadway that leads to the
boat launch to allow an area for vehicles to pass. DPW will be completing all
turf restoration as part of this project. A detailed schedule is not yet known
for this improvement.
Park Arthur- A paved pathway leading from the north parking lot to the
three northern baseball fields and back to the pavilion will be installed in
conjunction with the 2015 road program. Concrete pads will be added to the
dugouts of the large field as a separately quoted project. It is anticipated that
this work will occur in late May or early June.
CITY OF MUSKEGO
Staff Report to Parks & Recreation Board
April 7, 2015 Meeting
To: Common Council
From: Jeff Muenkel, AICP EDFP
Subject: Park Planning Miscellaneous Updates
Date: April 1, 2015
Please find the following items in relation to various parks planning items in the city. Such items don’t require
committee action but can certainly be discussed during the Miscellaneous Business portion of the meeting.
1. Aster Hills Estates Park: Graef is the engineering stages of the parking planning and layout. We
anticipated having Committee review of the approximate financials and more final site plan at the
April meeting. However, weather wouldn’t allow the soil borings to occur until as of late. Thus, we
anticipate reviewing the possible costs of the new park and the final site plan at our May meeting.
Knowing the approximate financial breakdown will also allow us to have a constructive conversation
with the developer, Towne Realty, about any park improvements they might be able to aid in when
they begin construction of the subdivision. Further, we will want to discuss any park and conservation
dedication fee waivers or acceptances at this time as well.
2. New Parks and Conservation Plan: Staff will be laying out a timelines soon for the planning and
adoption of a new Parks and Conservation Plan. Ideally we will want to start on this process this
summer with an anticipated completion date of summer 2016. Such a timeline will allow for the
Council to consider any proposals from the Plan during their 2017 budget discussions during the Fall
of 2016.