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LIBRARY BOARD Packet - 2/24/2015 CITY OF MUSKEGO LIBRARY BOARD AGENDA February 24, 2015 5:00 PM Library Conference Room, S73 W16663 Janesville Road CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT APPROVAL OF MINUTES from January 20, 2015 TREASURER’S REPORT Information/Action 1. Place on file the Library Financial Reports from January 2015 PRESIDENT’S REPORT Information DIRECTOR’S REPORT Information UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: 1. Adult Librarian Report 2. Safe Child Policy Update 3. 2014 Public Library Annual Report 4. 2014 Statement Concerning Public Library System Effectiveness COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT NOTICE PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100. Unapproved CITY OF MUSKEGO LIBRARY BOARD MINUTES January 20, 2015 5:00 PM Library Conference Room, S73 W16663 JANESVILLE RD CALL TO ORDER President Buckmaster called the meeting to order at 5:02 PM. PLEDGE OF ALLEGIANCE ROLL CALL Present were Trustees Buckmaster, Boschert, Robertson, Alderman Engelhardt, O'Bryan, DeVito-Scalzo, Konkel, Tomaszewski, and Library Director Loeffel. Trustee Schaefer was excused. STATEMENT OF PUBLIC NOTICE Director Loeffel stated that the meeting was properly noticed. PUBLIC COMMENT None APPROVAL OF MINUTES from November 18, 2014 Trustee Robertson made a motion to approve the MINUTES from November 18, 2014, Trustee Boschert seconded. Motion Passed 7 in favor. TREASURER’S REPORT Information/Action Place on file the Library Financial Reports from November and December 2014 Trustee Robertson made a motion to Place on file the Library Financial Reports from November and December 2014, Trustee Boschert seconded. Motion Passed 8 in favor. PRESIDENT’S REPORT Information Appointment of Executive Committee President Buckmaster appointed himself, Trustee Boschert, and Trustee Robertson to the Executive Committee. Appointment of Long Range Planning Committee President Buckmaster appointed Trustees Boschert (Chair), DeVito-Scalzo, Konkel, and Tomaszewski to the Long Range Planning Committee. DIRECTOR’S REPORT Information UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: President Buckmaster left the meeting at 5:44 PM. Vice President Boschert took over as acting President. NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: Fines and Charges policy update Trustee Robertson made a motion to approve the Fines and Charges policy update, Trustee Tomaszewski seconded. Motion Passed 8 in favor. Trustee Essentials 9 review: Managing the Library's Money COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Trustee Robertson made a motion to ADJOURN at 5:54 PM. Trustee O'Bryan seconded. Motion Passed 8 in favor. The next meeting will be held on February 24, 2015 at 5:00 PM. CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year Page: 1 Period: 01/15 Feb 19, 2015 05:01PM Report Criteria: Include FUNDs: 100 Print FUND Titles Total by FUND Include DEPARTMENTs: 71 Total by DEPARTMENT Include DEPARTMENTs: 71 Total by DEPARTMENT Include DEPARTMENTs: 71 Total by DEPARTMENT Include COST CATEGORYs: 05 Print COST CATEGORY Titles Include COST CATEGORYs: 05 Print COST CATEGORY Titles Include ACCOUNTs: None Include BALANCE SHEETs: None Include EXPENSEs: None All Segments Tested for Total Breaks 2015-15 2015-15 2015-15 % Actual Over / Current year Current year Current year Over (Under) Account Number Account Title Budget Budget Actual Budget Budget GENERAL FUND CULTURE, REC AND EDUCATION 100.05.71.00.4150 WCFLS FUNDING 108,994.00 108,994.00 .00 .00 108,994.00- 100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,200.00 1,200.00 106.93 8.91% 1,093.07- 100.05.71.00.4313 LIBRARY FINES 18,000.00 18,000.00 1,595.45 8.86% 16,404.55- 100.05.71.00.4314 LIBRARY TAXABLE REVENUE 7,500.00 7,500.00 839.55 11.19% 6,660.45- 100.05.71.00.4542 LIBRARY PHONE USE .00 .00 .00 .00 .00 100.05.71.00.4544 ROOM RENTAL 500.00 500.00 .00 .00 500.00- 100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 .00 .00 .00 .00 Total LIBRARY DEPARTMENT: 136,194.00 136,194.00 2,541.93 1.87% 133,652.07- GENERAL FUND Revenue Total: 136,194.00 136,194.00 2,541.93 1.87% 133,652.07- GENERAL FUND Expenditure Total: .00 .00 .00 .00 .00 Net Total GENERAL FUND: 136,194.00 136,194.00 2,541.93 1.87% 133,652.07- CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year Page: 1 Period: 01/15 Feb 19, 2015 05:02PM Report Criteria: Include FUNDs: 100 Print FUND Titles Total by FUND Include DEPARTMENTs: 71 Total by DEPARTMENT Include DEPARTMENTs: 71 Total by DEPARTMENT Include DEPARTMENTs: 71 Total by DEPARTMENT Include COST CATEGORYs: 05 Print COST CATEGORY Titles Include COST CATEGORYs: 05 Print COST CATEGORY Titles Include ACCOUNTs: None Include BALANCE SHEETs: None Include REVENUEs: None All Segments Tested for Total Breaks 2015-15 2015-15 2015-15 % Actual Over / Current year Current year Current year To (Under) Account Number Account Title Budget Budget Actual Budget Budget GENERAL FUND CULTURE, REC AND EDUCATION 100.05.71.00.5101 SALARY & WAGES 616,044.03 616,044.03 48,153.87 7.82% 567,890.16- 100.05.71.00.5102 SALARIES & WAGES - OVERTIME 2,500.00 2,500.00 .00 .00 2,500.00- 100.05.71.00.5201 FICA 48,245.80 48,245.80 3,661.26 7.59% 44,584.54- 100.05.71.00.5202 PENSION 40,110.86 40,110.86 3,099.52 7.73% 37,011.34- 100.05.71.00.5203 HEALTH 122,383.34 122,383.34 8,556.82 6.99% 113,826.52- 100.05.71.00.5204 LIFE 1,321.20 1,321.20 113.06 8.56% 1,208.14- 100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 100.05.71.00.5229 HEALTH INS. ALLOWANCE 12,120.00 12,120.00 1,010.00 8.33% 11,110.00- 100.05.71.00.5302 MILEAGE 1,200.00 1,200.00 32.95 2.75% 1,167.05- 100.05.71.00.5303 CONFERENCES & SPECIAL EVENTS 3,500.00 3,500.00 .00 .00 3,500.00- 100.05.71.00.5305 DUES & MEMBERSHIP 1,000.00 1,000.00 .00 .00 1,000.00- 100.05.71.00.5401 MAINTENANCE OF EQUIPMENT 14,000.00 14,000.00 655.90 4.69% 13,344.10- 100.05.71.00.5415 MAINT OF BUILDINGS & GROUNDS 31,500.00 31,500.00 30.00 .10% 31,470.00- 100.05.71.00.5505 COMPUTER CHARGES/LIBRARY 34,000.00 34,000.00 24,828.60 73.03% 9,171.40- 100.05.71.00.5602 TELEPHONE 300.00 300.00 25.00 8.33% 275.00- 100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 20,000.00 20,000.00 1,863.29 9.32% 18,136.71- 100.05.71.00.5703 HOUSEKEEPING SUPPLIES 4,000.00 4,000.00 .00 .00 4,000.00- 100.05.71.00.5835 HOUSEKEEPING SERVICES 36,588.00 36,588.00 3,049.00 8.33% 33,539.00- 100.05.71.00.5910 GAS & ELECTRIC 83,500.00 83,500.00 .00 .00 83,500.00- 100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 507.06 20.28% 1,992.94- 100.05.71.00.6062 PROGRAM ADVERTISING/PROMOTIO 5,000.00 5,000.00 .00 .00 5,000.00- 100.05.71.01.5711 PRINT MATERIALS 114,000.00 114,000.00 3,707.17 3.25% 110,292.83- 100.05.71.01.5713 PRINT MATERIALS - ADULT .00 .00 .00 .00 .00 100.05.71.02.5711 AUDIO-VISUAL MATERIALS 50,000.00 50,000.00 .00 .00 50,000.00- 100.05.71.03.5711 ELECTRONIC MATERIALS 16,000.00 16,000.00 .00 .00 16,000.00- 100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V. .00 .00 .00 .00 .00 100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year Page: 2 Period: 01/15 Feb 19, 2015 05:02PM 2015-15 2015-15 2015-15 % Actual Over / Current year Current year Current year To (Under) Account Number Account Title Budget Budget Actual Budget Budget 100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 Total LIBRARY DEPARTMENT: 1,259,813.23 1,259,813.23 99,293.50 7.88% 1,160,519.73 GENERAL FUND Revenue Total: .00 .00 .00 .00 .00 GENERAL FUND Expenditure Total: 1,259,813.23 1,259,813.23 99,293.50 7.88% 1,160,519.73 Net Total GENERAL FUND: 1,259,813.23 1,259,813.23 99,293.50- 7.88% 1,160,519.73 Report Criteria: Include FUNDs: 100 Print FUND Titles Total by FUND Include DEPARTMENTs: 71 Total by DEPARTMENT Include DEPARTMENTs: 71 Total by DEPARTMENT Include DEPARTMENTs: 71 Total by DEPARTMENT Include COST CATEGORYs: 05 Print COST CATEGORY Titles Include COST CATEGORYs: 05 Print COST CATEGORY Titles Include ACCOUNTs: None Include BALANCE SHEETs: None Include REVENUEs: None All Segments Tested for Total Breaks CITY OF MUSKEGO Detail Ledger - Library Page: 1 Period: 01/15 - 01/15 Feb 12, 2015 04:26PM Report Criteria: Actual Amounts All Accounts Summarize Payroll Detail Print Period Totals Print Grand Totals Include FUNDs: 100 Page and Total by FUND Include DEPARTMENTs: 71 Include DEPARTMENTs: 71 Include DEPARTMENTs: 71 Include COST CATEGORYs: 05 Include COST CATEGORYs: 05 Include BALANCE SHEETs: None All Segments Tested for Total Breaks Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance 1000571004150 WCFLS FUNDING 01/01/2015 (00/15) Balance 100.05.71.00.4150 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget -108,994.00 Unearned 108,994.00 Total 1000571004150:.00 .00 .00 1000571004274 LIBRARY LOST AND DAMAGED 01/01/2015 (00/15) Balance 100.05.71.00.4274 .00 01/28/2015 CR 1328098 LOST & DAMAGED - MUSKEGO PUBLIC LIBR 106.93- 01/31/2015 (01/15) Period Totals and Balance .00 * 106.93- * 106.93- YTD Encumbrance .00 YTD Actual -106.93 Total -106.93 YTD Budget -1,200.00 Unearned 1,093.07 Total 1000571004274:.00 106.93- .00 1000571004313 LIBRARY FINES 01/01/2015 (00/15) Balance 100.05.71.00.4313 .00 01/09/2015 CR 1325691 LIBRARY - MUSKEGO PUBLIC LIBRARY 910.46- 01/28/2015 CR 1328096 LIBRARY - MUSKEGO PUBLIC LIBRARY 684.99- 01/31/2015 (01/15) Period Totals and Balance .00 * 1,595.45- * 1,595.45- YTD Encumbrance .00 YTD Actual -1,595.45 Total -1,595.45 YTD Budget -18,000.00 Unearned 16,404.55 Total 1000571004313:.00 1,595.45- .00 1000571004314 LIBRARY TAXABLE REVENUE 01/01/2015 (00/15) Balance 100.05.71.00.4314 .00 01/09/2015 CR 1325692 LIBRARY TAXABLE REVENUE - MUSKEGO P 458.60- 01/28/2015 CR 1328110 LIBRARY TAXABLE REVENUE - MUSKEGO P 425.82- 01/31/2015 (01/15) Period Totals and Balance .00 * 884.42- * 884.42- YTD Encumbrance .00 YTD Actual -884.42 Total -884.42 YTD Budget -7,500.00 Unearned 6,615.58 Total 1000571004314:.00 884.42- .00 CITY OF MUSKEGO Detail Ledger - Library Page: 2 Period: 01/15 - 01/15 Feb 12, 2015 04:26PM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance 1000571004542 LIBRARY PHONE USE 01/01/2015 (00/15) Balance 100.05.71.00.4542 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 Total 1000571004542:.00 .00 .00 1000571004544 ROOM RENTAL 01/01/2015 (00/15) Balance 100.05.71.00.4544 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget -500.00 Unearned 500.00 Total 1000571004544:.00 .00 .00 1000571004551 SALE OF F/A - COMPUTERS 01/01/2015 (00/15) Balance 100.05.71.00.4551 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 Total 1000571004551:.00 .00 .00 1000571005101 SALARY & WAGES 01/01/2015 (00/15) Balance 100.05.71.00.5101 .00 01/10/2015 PC 79 PAYROLL TRANS FOR 1/10/2015 PAY PERIO 24,861.44 01/24/2015 PC 161 PAYROLL TRANS FOR 1/24/2015 PAY PERIO 23,292.43 01/31/2015 (01/15) Period Totals and Balance 48,153.87 * .00 * 48,153.87 YTD Encumbrance .00 YTD Actual 48,153.87 Total 48,153.87 YTD Budget 616,044.03 Unexpended 567,890.16 Total 1000571005101:48,153.87 .00 .00 1000571005102 SALARIES & WAGES - OVERTIME 01/01/2015 (00/15) Balance 100.05.71.00.5102 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget 2,500.00 Unexpended 2,500.00 Total 1000571005102:.00 .00 .00 1000571005201 FICA 01/01/2015 (00/15) Balance 100.05.71.00.5201 .00 01/10/2015 PB 103 PAYROLL TRANS FOR 1/10/2015 PAY PERIO 1,929.25 01/24/2015 PB 166 PAYROLL TRANS FOR 1/24/2015 PAY PERIO 1,732.01 01/31/2015 (01/15) Period Totals and Balance 3,661.26 * .00 * 3,661.26 YTD Encumbrance .00 YTD Actual 3,661.26 Total 3,661.26 YTD Budget 48,245.80 Unexpended 44,584.54 CITY OF MUSKEGO Detail Ledger - Library Page: 3 Period: 01/15 - 01/15 Feb 12, 2015 04:26PM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance Total 1000571005201:3,661.26 .00 .00 1000571005202 PENSION 01/01/2015 (00/15) Balance 100.05.71.00.5202 .00 01/10/2015 PB 100 PAYROLL TRANS FOR 1/10/2015 PAY PERIO 1,617.94 01/24/2015 PB 165 PAYROLL TRANS FOR 1/24/2015 PAY PERIO 1,481.58 01/31/2015 (01/15) Period Totals and Balance 3,099.52 * .00 * 3,099.52 YTD Encumbrance .00 YTD Actual 3,099.52 Total 3,099.52 YTD Budget 40,110.86 Unexpended 37,011.34 Total 1000571005202:3,099.52 .00 .00 1000571005203 HEALTH 01/01/2015 (00/15) Balance 100.05.71.00.5203 .00 01/10/2015 PB 101 PAYROLL TRANS FOR 1/10/2015 PAY PERIO 8,556.82 01/31/2015 (01/15) Period Totals and Balance 8,556.82 * .00 * 8,556.82 YTD Encumbrance .00 YTD Actual 8,556.82 Total 8,556.82 YTD Budget 122,383.34 Unexpended 113,826.52 Total 1000571005203:8,556.82 .00 .00 1000571005204 LIFE 01/01/2015 (00/15) Balance 100.05.71.00.5204 .00 01/10/2015 PB 102 PAYROLL TRANS FOR 1/10/2015 PAY PERIO 113.06 01/31/2015 (01/15) Period Totals and Balance 113.06 * .00 * 113.06 YTD Encumbrance .00 YTD Actual 113.06 Total 113.06 YTD Budget 1,321.20 Unexpended 1,208.14 Total 1000571005204:113.06 .00 .00 1000571005205 FSA FEE EXPENSE 01/01/2015 (00/15) Balance 100.05.71.00.5205 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 1000571005205:.00 .00 .00 1000571005229 HEALTH INS. ALLOWANCE 01/01/2015 (00/15) Balance 100.05.71.00.5229 .00 01/10/2015 PC 81 PAYROLL TRANS FOR 1/10/2015 PAY PERIO 1,010.00 01/31/2015 (01/15) Period Totals and Balance 1,010.00 * .00 * 1,010.00 YTD Encumbrance .00 YTD Actual 1,010.00 Total 1,010.00 YTD Budget 12,120.00 Unexpended 11,110.00 Total 1000571005229:1,010.00 .00 .00 1000571005302 MILEAGE 01/01/2015 (00/15) Balance 100.05.71.00.5302 .00 01/10/2015 PC 80 PAYROLL TRANS FOR 1/10/2015 PAY PERIO 13.57 01/24/2015 PC 162 PAYROLL TRANS FOR 1/24/2015 PAY PERIO 19.38 01/31/2015 (01/15) Period Totals and Balance 32.95 * .00 * 32.95 CITY OF MUSKEGO Detail Ledger - Library Page: 4 Period: 01/15 - 01/15 Feb 12, 2015 04:26PM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance YTD Encumbrance .00 YTD Actual 32.95 Total 32.95 YTD Budget 1,200.00 Unexpended 1,167.05 Total 1000571005302:32.95 .00 .00 1000571005303 CONFERENCES & SPECIAL EVENTS 01/01/2015 (00/15) Balance 100.05.71.00.5303 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget 3,500.00 Unexpended 3,500.00 Total 1000571005303:.00 .00 .00 1000571005305 DUES & MEMBERSHIP 01/01/2015 (00/15) Balance 100.05.71.00.5305 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget 1,000.00 Unexpended 1,000.00 Total 1000571005305:.00 .00 .00 1000571005401 MAINTENANCE OF EQUIPMENT 01/01/2015 (00/15) Balance 100.05.71.00.5401 .00 01/22/2015 AP 184 JAMES IMAGING SYSTEMS INC 253.00 01/11/2015 AP 214 JAMES IMAGING SYSTEMS INC (lease) 402.90 01/31/2015 (01/15) Period Totals and Balance 655.90 * .00 * 655.90 YTD Encumbrance .00 YTD Actual 655.90 Total 655.90 YTD Budget 14,000.00 Unexpended 13,344.10 Total 1000571005401:655.90 .00 .00 1000571005410 RENTALS AND LEASES 01/01/2015 (00/15) Balance 100.05.71.00.5410 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 Total 1000571005410:.00 .00 .00 1000571005415 MAINT OF BUILDINGS & GROUNDS 01/01/2015 (00/15) Balance 100.05.71.00.5415 .00 01/19/2015 AP 84 SAFEWAY PEST MANAGEMENT INC. 30.00 01/31/2015 (01/15) Period Totals and Balance 30.00 * .00 * 30.00 YTD Encumbrance .00 YTD Actual 30.00 Total 30.00 YTD Budget 31,500.00 Unexpended 31,470.00 Total 1000571005415:30.00 .00 .00 1000571005505 COMPUTER CHARGES/LIBRARY 01/01/2015 (00/15) Balance 100.05.71.00.5505 .00 01/05/2015 AP 228 WAUKESHA CNTY TREASURER 23,692.00 02/04/2015 AP 273 HEARTLAND BUSINESS SYSTEMS 1,136.60 01/31/2015 (01/15) Period Totals and Balance 24,828.60 * .00 * 24,828.60 CITY OF MUSKEGO Detail Ledger - Library Page: 5 Period: 01/15 - 01/15 Feb 12, 2015 04:26PM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance YTD Encumbrance .00 YTD Actual 24,828.60 Total 24,828.60 YTD Budget 34,000.00 Unexpended 9,171.40 Total 1000571005505:24,828.60 .00 .00 1000571005602 TELEPHONE 01/01/2015 (00/15) Balance 100.05.71.00.5602 .00 01/22/2015 AP 95 U.S. CELLULAR 25.00 01/31/2015 (01/15) Period Totals and Balance 25.00 * .00 * 25.00 YTD Encumbrance .00 YTD Actual 25.00 Total 25.00 YTD Budget 300.00 Unexpended 275.00 Total 1000571005602:25.00 .00 .00 1000571005701 OFFICE SUPPLIES AND EXPENSES 01/01/2015 (00/15) Balance 100.05.71.00.5701 .00 01/08/2015 AP 53 BRODART CO. 963.21 01/09/2015 AP 60 DEMCO EDUCATIONAL CORP 683.93 01/08/2015 AP 202 BUBRICKS INC 216.15 01/31/2015 (01/15) Period Totals and Balance 1,863.29 * .00 * 1,863.29 YTD Encumbrance .00 YTD Actual 1,863.29 Total 1,863.29 YTD Budget 20,000.00 Unexpended 18,136.71 Total 1000571005701:1,863.29 .00 .00 1000571005703 HOUSEKEEPING SUPPLIES 01/01/2015 (00/15) Balance 100.05.71.00.5703 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget 4,000.00 Unexpended 4,000.00 Total 1000571005703:.00 .00 .00 1000571005713 PRINT MATERIALS 01/01/2015 (00/15) Balance 100.05.71.00.5713 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 1000571005713:.00 .00 .00 1000571005714 AUDIO VISUAL MATERIAL 01/01/2015 (00/15) Balance 100.05.71.00.5714 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 1000571005714:.00 .00 .00 1000571005835 HOUSEKEEPING SERVICES 01/01/2015 (00/15) Balance 100.05.71.00.5835 .00 01/01/2015 AP 7 JANI-KING INC- MILW REGION 3,049.00 01/31/2015 (01/15) Period Totals and Balance 3,049.00 * .00 * 3,049.00 CITY OF MUSKEGO Detail Ledger - Library Page: 6 Period: 01/15 - 01/15 Feb 12, 2015 04:26PM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance YTD Encumbrance .00 YTD Actual 3,049.00 Total 3,049.00 YTD Budget 36,588.00 Unexpended 33,539.00 Total 1000571005835:3,049.00 .00 .00 1000571005910 GAS & ELECTRIC 01/01/2015 (00/15) Balance 100.05.71.00.5910 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget 83,500.00 Unexpended 83,500.00 Total 1000571005910:.00 .00 .00 1000571005915 SEWER & WATER 01/01/2015 (00/15) Balance 100.05.71.00.5915 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget 2,500.00 Unexpended 2,500.00 Total 1000571005915:.00 .00 .00 1000571006062 PROGRAM ADVERTISING/PROMOTIONS 01/01/2015 (00/15) Balance 100.05.71.00.6062 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget 5,000.00 Unexpended 5,000.00 Total 1000571006062:.00 .00 .00 1000571015711 PRINT MATERIALS 01/01/2015 (00/15) Balance 100.05.71.01.5711 .00 01/05/2015 AP 49 BAKER & TAYLOR COMPANY 145.41 01/05/2015 AP 50 BAKER & TAYLOR COMPANY 1,514.63 01/06/2015 AP 51 BAKER & TAYLOR COMPANY 1,018.59 12/31/2014 AP 52 BAKER & TAYLOR COMPANY 28.54 12/08/2014 AP 98 VALUE LINE 1,000.00 01/31/2015 (01/15) Period Totals and Balance 3,707.17 * .00 * 3,707.17 YTD Encumbrance .00 YTD Actual 3,707.17 Total 3,707.17 YTD Budget 114,000.00 Unexpended 110,292.83 Total 1000571015711:3,707.17 .00 .00 1000571015713 PRINT MATERIALS - ADULT 01/01/2015 (00/15) Balance 100.05.71.01.5713 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 1000571015713:.00 .00 .00 CITY OF MUSKEGO Detail Ledger - Library Page: 7 Period: 01/15 - 01/15 Feb 12, 2015 04:26PM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance 1000571025711 AUDIO-VISUAL MATERIALS 01/01/2015 (00/15) Balance 100.05.71.02.5711 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget 50,000.00 Unexpended 50,000.00 Total 1000571025711:.00 .00 .00 1000571035711 ELECTRONIC MATERIALS 01/01/2015 (00/15) Balance 100.05.71.03.5711 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget 16,000.00 Unexpended 16,000.00 Total 1000571035711:.00 .00 .00 1000571035714 AUDIO VISUAL MATERIAL - A.V. 01/01/2015 (00/15) Balance 100.05.71.03.5714 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 1000571035714:.00 .00 .00 1000571106090 BANK SERVICE CHARGES 01/01/2015 (00/15) Balance 100.05.71.10.6090 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 Total 1000571106090:.00 .00 .00 1000571115713 PRINT MATERIALS - JUVENILE 01/01/2015 (00/15) Balance 100.05.71.11.5713 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 1000571115713:.00 .00 .00 1000571125714 AUDIO VISUAL MATERIAL - JUVENL 01/01/2015 (00/15) Balance 100.05.71.12.5714 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 1000571125714:.00 .00 .00 1000571145713 PRINT MATERIALS - MISC 01/01/2015 (00/15) Balance 100.05.71.14.5713 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 CITY OF MUSKEGO Detail Ledger - Library Page: 8 Period: 01/15 - 01/15 Feb 12, 2015 04:26PM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance Total 1000571145713:.00 .00 .00 1000571185713 PRINT MATERIALS - NEWSPAPER 01/01/2015 (00/15) Balance 100.05.71.18.5713 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 1000571185713:.00 .00 .00 1000571195713 PRINT MATERIALS - PERIODICALS 01/01/2015 (00/15) Balance 100.05.71.19.5713 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 1000571195713:.00 .00 .00 1000571215713 PRINT MATERIALS - PAMPHLET 01/01/2015 (00/15) Balance 100.05.71.21.5713 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 Total 1000571215713:.00 .00 .00 1000571235713 PRINT MATERIALS - REFERENCE 01/01/2015 (00/15) Balance 100.05.71.23.5713 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 1000571235713:.00 .00 .00 1000571265713 PRINT MATERIALS - SERIALS 01/01/2015 (00/15) Balance 100.05.71.26.5713 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 1000571265713:.00 .00 .00 1000571355714 AUDIO VISUAL MATRL - DATA BASE 01/01/2015 (00/15) Balance 100.05.71.35.5714 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 1000571355714:.00 .00 .00 1000571365713 PRINT MATERIALS - YOUNG ADULT 01/01/2015 (00/15) Balance 100.05.71.36.5713 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 CITY OF MUSKEGO Detail Ledger - Library Page: 9 Period: 01/15 - 01/15 Feb 12, 2015 04:26PM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 1000571365713:.00 .00 .00 1000571365714 AUDIO VISUAL MATRL-YOUNG ADULT 01/01/2015 (00/15) Balance 100.05.71.36.5714 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 Total 1000571365714:.00 .00 .00 Number of Transactions: 31 Number of Accounts: 48 Debit Credit Proof Total GENERAL FUND:98,786.44 2,586.80- 96,199.64 Number of Transactions: 31 Number of Accounts: 48 Debit Credit Proof Grand Totals:98,786.44 2,586.80- 96,199.64 Report Criteria: Actual Amounts All Accounts Summarize Payroll Detail Print Period Totals Print Grand Totals Include FUNDs: 100 Page and Total by FUND Include DEPARTMENTs: 71 Include DEPARTMENTs: 71 Include DEPARTMENTs: 71 Include COST CATEGORYs: 05 Include COST CATEGORYs: 05 Include BALANCE SHEETs: None All Segments Tested for Total Breaks CITY OF MUSKEGO Detail Ledger - Library Trust & WCFLS Page: 1 Period: 01/15 - 01/15 Feb 12, 2015 04:28PM Report Criteria: Actual Amounts All Accounts Summarize Payroll Detail Print Period Totals Print Grand Totals Include FUNDs: 502,503 Page and Total by FUND Include BALANCE SHEETs: None All Segments Tested for Total Breaks Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance 5020500004531 INTEREST ON INVESTMENTS 01/01/2015 (00/15) Balance 502.05.00.00.4531 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 Total 5020500004531:.00 .00 .00 5020500004552 TRUST FUND DONATIONS 01/01/2015 (00/15) Balance 502.05.00.00.4552 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 Total 5020500004552:.00 .00 .00 5020500005505 COMPUTER REPLACEMENT 01/01/2015 (00/15) Balance 502.05.00.00.5505 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5020500005505:.00 .00 .00 5020500006056 OTHER EXPENSE 01/01/2015 (00/15) Balance 502.05.00.00.6056 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5020500006056:.00 .00 .00 Number of Transactions: 0 Number of Accounts: 4 Debit Credit Proof Total LIBRARY EXPANSION TRUST FUND:.00 .00 .00 CITY OF MUSKEGO Detail Ledger - Library Trust & WCFLS Page: 2 Period: 01/15 - 01/15 Feb 12, 2015 04:28PM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance 5030500004150 GOVERNMENT GRANTS 01/01/2015 (00/15) Balance 503.05.00.00.4150 .00 01/28/2015 CR 1328099 GOVERNMENT GRANTS - COUNTY OF WAU 1,656.40- 01/31/2015 (01/15) Period Totals and Balance .00 * 1,656.40- * 1,656.40- YTD Encumbrance .00 YTD Actual -1,656.40 Total -1,656.40 YTD Budget .00 Unearned (1,656.40) Total 5030500004150:.00 1,656.40- .00 5030500004154 GRANTS - OTHER 01/01/2015 (00/15) Balance 503.05.00.00.4154 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 Total 5030500004154:.00 .00 .00 5030500004552 DONATIONS 01/01/2015 (00/15) Balance 503.05.00.00.4552 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 Total 5030500004552:.00 .00 .00 5030500004556 SALE OF EQUIPMENT/BOOKS 01/01/2015 (00/15) Balance 503.05.00.00.4556 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 Total 5030500004556:.00 .00 .00 5030500005415 MAINT OF BUILDING & GROUNDS 01/01/2015 (00/15) Balance 503.05.00.00.5415 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5030500005415:.00 .00 .00 5030500005505 COMPUTER CHARGES/LIBRARY 01/01/2015 (00/15) Balance 503.05.00.00.5505 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5030500005505:.00 .00 .00 5030500005713 PRINT MATERIALS 01/01/2015 (00/15) Balance 503.05.00.00.5713 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 CITY OF MUSKEGO Detail Ledger - Library Trust & WCFLS Page: 3 Period: 01/15 - 01/15 Feb 12, 2015 04:28PM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5030500005713:.00 .00 .00 5030500005714 AUDIO VISUAL MATERIAL 01/01/2015 (00/15) Balance 503.05.00.00.5714 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5030500005714:.00 .00 .00 5030500006007 GENERAL FEDERATED LIB EXP 01/01/2015 (00/15) Balance 503.05.00.00.6007 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5030500006007:.00 .00 .00 5030500015713 PRINT MATERIALS - ADULT 01/01/2015 (00/15) Balance 503.05.00.01.5713 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5030500015713:.00 .00 .00 5030500035714 AUDIO VISUAL MATERIALS - A.V. 01/01/2015 (00/15) Balance 503.05.00.03.5714 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5030500035714:.00 .00 .00 5030500115713 PRINT MATERIALS - JUVENILE 01/01/2015 (00/15) Balance 503.05.00.11.5713 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5030500115713:.00 .00 .00 5030500125714 AUDIO VISUAL MATERIAL - JUVENL 01/01/2015 (00/15) Balance 503.05.00.12.5714 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 CITY OF MUSKEGO Detail Ledger - Library Trust & WCFLS Page: 4 Period: 01/15 - 01/15 Feb 12, 2015 04:28PM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance Total 5030500125714:.00 .00 .00 5030500145713 PRINT MATERIALS - LARGE PRINT 01/01/2015 (00/15) Balance 503.05.00.14.5713 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5030500145713:.00 .00 .00 5030500185713 PRINT MATERIALS - NEWSPAPER 01/01/2015 (00/15) Balance 503.05.00.18.5713 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5030500185713:.00 .00 .00 5030500195713 PRINT MATERIALS - PERIODICALS 01/01/2015 (00/15) Balance 503.05.00.19.5713 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5030500195713:.00 .00 .00 5030500215713 PRINT MATERIALS - PAMPHLET 01/01/2015 (00/15) Balance 503.05.00.21.5713 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5030500215713:.00 .00 .00 5030500235713 PRINT MATERIALS - REFERENCE 01/01/2015 (00/15) Balance 503.05.00.23.5713 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5030500235713:.00 .00 .00 5030500265713 PRINT MATERIALS - SERIALS 01/01/2015 (00/15) Balance 503.05.00.26.5713 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5030500265713:.00 .00 .00 CITY OF MUSKEGO Detail Ledger - Library Trust & WCFLS Page: 5 Period: 01/15 - 01/15 Feb 12, 2015 04:28PM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance 5030500355714 AUDIO VISUAL MATRL - DATA BASE 01/01/2015 (00/15) Balance 503.05.00.35.5714 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5030500355714:.00 .00 .00 5030500365713 PRINT MATERIALS - YOUNG ADULT 01/01/2015 (00/15) Balance 503.05.00.36.5713 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5030500365713:.00 .00 .00 5030500365714 AUDIO VISUAL MATRL-YOUNG ADULT 01/01/2015 (00/15) Balance 503.05.00.36.5714 .00 01/31/2015 (01/15) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5030500365714:.00 .00 .00 Number of Transactions: 1 Number of Accounts: 22 Debit Credit Proof Total FEDERATED LIBRARY SYSTEM FUND:.00 1,656.40- 1,656.40- Number of Transactions: 1 Number of Accounts: 26 Debit Credit Proof Grand Totals:.00 1,656.40- 1,656.40- Report Criteria: Actual Amounts All Accounts Summarize Payroll Detail Print Period Totals Print Grand Totals Include FUNDs: 502,503 Page and Total by FUND Include BALANCE SHEETs: None All Segments Tested for Total Breaks S73 W16663 Janesville Road Muskego, WI 53150 (262) 971-2100 www.cityofmuskego.org/library Director’s Report February, 2015 1. Young Adult update (From Amanda): March is the month for fans of Veronica Roth’s Divergent Trilogy. The library will host a Divergent Party for the teens on Thursday, March 19, where teens will discover what faction they belong to and enjoy snacks and games. Throughout the month teens will also have the opportunity to compete in an Insurgent Trivia Contest and win free tickets to see the movie in theaters. As always Teen Advisory Board, Young Adult Book Club, and the Twisted Fairy Tales Book Club will meet on their scheduled nights. 2. Adult Services update (From Elke): February has been a busy month with many exciting programs: a. The representatives from the AARP Foundation are back and have been very busy assisting patrons of all ages in filing their taxes. This terrific offering is free for us and for the patrons and is in high demand. All staff needs to do is schedule appointments. b. Jolyn kicked off the Chain Reaction Crochet Group. The group will meet every other week, learn the basics of crocheting and create items to be donated to charities. The first project is to make blankets for HAWS where they will be used to provide comfort and warmth in cages and kennels. So far the response has been great. c. On February 26th, the “Presidents Book Club” is holding its first meeting. They will discuss Ron Chernow’s Washington: a Life. The group is an offshoot of the defunct Civil War Book Group and has drawn a sizeable crowd: over twenty people have signed up! The Library is providing the space, ordering copies of the book and providing guidance in the choice of titles. Group members will run the discussions independently. d. On February 25th, “The Retirement Classroom” is offering the first in a series of eight programs focusing on topics of relevance to people approaching retirement. The first presentation is “Getting to Know Medicare.” e. We also had a visit from a local filmmaker and a program about recycling put on by Waukesha County Parks and Land Use. 3. Children’s update (From Christi): In January we had a no-school, drop-in program with a Disney’s Frozen theme that was very well attended – we estimate that we had approximately 150 children. We invited Elsa and Anna as well who were kind enough to greet and take pictures with the attendees who also came dressed up as their favorite princess. Our next no-school, drop-in program is our Seussical Celebration (after Dr. Seuss’s birthday) and will be on March 2nd. The S73 W16663 Janesville Road Muskego, WI 53150 (262) 971-2100 www.cityofmuskego.org/library winter/spring series of programming started at the beginning of February and will go through the second week of April. All programs are well attended and our collection is circulating very well after these programs end. Now that we are able to use the Storytime Room for all of our programs, we observe that more and more parents and children take time to peruse the children’s collection before they leave than before when programs were in one of the meeting rooms outside of the library. Next month, we’ll be doing a passive program in the children’s area featuring silhouettes of popular children’s characters that patrons can fill out a survey and guess the characters. We’ll draw for prizes at the end of the month of those that guessed all of them correctly. LEGO Club is still going strong with 22 children in attendance for each of the January and February meetings. 4. Building update: a. The air compressor for the Library’s sprinkler system has been replaced with one that has a more powerful motor and an increased air capacity. The new compressor is better suited to maintain the air pressure throughout the system, resulting in a significant reduction in cycles during the day. b. The new meeting room tables have been delivered, and are in the process of being assembled. They should be in use within a week. 5. Staff update (from Christi, Children’s Librarian): This year, I will be participating in a group project for ILead Wisconsin. Along with four other librarians, we will focus our project on collaboration to explore ways to assist parents, caregivers, and early childhood educators in selecting and effectively using age and developmentally appropriate digital resources with preschool and school age children. Our hope is that this project may be replicated throughout Wisconsin and across the United States. My goals in participating in this program include the successful development and implementation of our project as well as learning from my peers, gaining an even better understanding of early literacy skills, and exploring the types of technology that can be used to further teach and enhance those skills. Our team includes three librarians from Waukesha county public libraries, one system’s librarian, and one librarian from Madison Public Library. The program is funded from the Illinois State Library via a Laura Bush 21st Century Librarian Program grant from the IMLS (Institute Museum of Library Services) with additional funding from the Wisconsin Department of Public Instruction. S73 W16663 Janesville Road Muskego, WI 53150 (262) 971-2100 www.cityofmuskego.org/library The grant provides that we assemble three times throughout the next 9 months of the program at the Heidel House in Green Lake, Wisconsin. Our first meeting is in March followed by June and late October. During our time there, we will watch keynote speakers streamed live from Illinois, meet and collaborate with our team members as well as work with an assigned mentor on our project. We will also be working with a community user representative who can provide direct feedback as we develop our project. More details about that aspect are forthcoming. For more information, feel free to visit the news section of the WCFLS website or go the DPI website at http://pld.dpi.wi.gov/pld_ileadusawi. 6. Employee Anniversaries in February: 15 years Laurie Krueger, Clerk 2 years Jane Matusinec, Aide 2 years Amanda Hyland, Young Adult Librarian JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC Through Jan Checkouts 2014 22,740 20,401 23,454 21,748 20,152 24,982 29,140 24,514 22,117 22,129 19,552 19,867 22,740 2015 22,289 22,289 % Change -2.0%-2.0% Self-Check Percentage of Total Circ 2014 27.1%25.6%30.0%30.2%30.1%34.3%34.7%36.4%34.5%36.4%34.6%32.3%27.1% 2015 32.3%32.3% % Change 19.2%19.2% eBook Checkouts 2014 1,212 1,012 1,165 1,134 1,006 1,114 1,191 1,058 1,145 1,121 1,190 1,197 1,212 2015 1,326 1,326 % Change 9.4%9.4% Library Visits 2014 10,104 10,147 12,573 11,083 9,413 12,290 13,327 11,492 10,922 12,212 10,649 9,698 10,104 2015 11,050 11,050 % Change 9.4%9.4% Reference Transactions 2014 1,542 1,492 1,781 1,412 1,160 1,194 1,418 1,446 1,486 1,561 1,380 1,234 1,542 2015 1,500 1,500 % Change -2.7%-2.7% Meeting Room Use 2014 88 95 104 91 76 73 102 58 92 123 100 77 88 2015 91 91 % Change 3.4%3.4% Monthly Statistics for Muskego Public Library 2015 S73 W16663 Janesville Road Muskego, WI 53150 (262) 971-2100 www.cityofmuskego.org/library TO: LIBRARY BOARD FROM: PETE LOEFFEL, LIBRARY DIRECTOR SUBJECT: SAFE CHILD POLICY UPDATE DATE: FEBRUARY 19, 2015 CC: Attached is a proposed revised Safe Child policy, with a few modifications listed in red. The updates include: • Changing the word customers to patrons to match wording found in other Library policies. • Modifying the first paragraph to more clearly state the purpose for the policy, including eliminating the word procedure to clarify the Board’s role in setting policy. • More clearly defining caregiver in the first paragraph, which allows for simplifying the rest of the policy through eliminating the repeated use of stating “parent, legal guarding, or caregiver.” • Eliminating the sentence about children under six in the fourth paragraph. This simplifies the policy for patrons by allowing children ages eight and older to use the Library unattended and having children under the age of eight accompanied by a caregiver. Safe Child Policy The Muskego Public Library Board of Trustees dedicates itself to providing a safe and welcoming environment for customers patrons of all ages. The Library by setting sets policies and procedures to promoteing safety within the building. and cooperates with parents, legal guardians, and caregivers to promote the well-being of children who use the Library. A caregiver is defined in this policy as a parent, legal guardian, or responsible person twelve years of age or older, who provides direct care for a younger child. Staff members will always respond with care and concern, but responsibility for the welfare of children using the Library ultimately rests with the parent, legal guardian, or caregiver. Staff members will not assume responsibility for unattended children. Children eight years of age and older may use the Library unattended. However, the child must have contact information to be able to reach a parent, legal guardian, or caregiver immediately if need arises. Children under the age of eight must be accompanied by a parent, legal guardian, or responsible caregiver twelve years of age or older while in the Library. Children under the age of six must be in sight of and supervised by a parent, legal guardian, or caregiver at all times. When children under the age of eight attend a Library program their parents, legal guardians, or caregivers are required to remain in the Library. All children are expected to use the Library appropriately. Children who do not follow the Library’s Code of Conduct are subject to the same consequences as other Library users, including being required to leave the Library. Children who are frequently unable to use the Library appropriately may be required to be accompanied by a parent or guardian. Staff may, as needed: • Notify parents, legal guardians, or caregivers whose children need additional supervision. • Contact authorities such as the City of Muskego Police Department either to assist with the enforcement of discipline in the Library or to ensure the safety of an unattended child. • Notify appropriate personnel if a child is deemed truant. Staff will undertake reasonable efforts to ensure children leave the Library safely at closing time. If any children remain at the Library after closing, staff will attempt to contact the parent or caregiver. If the party cannot be reached, or fails to arrange to pick up the child within a short, reasonable amount of time, law enforcement personnel will be contacted for advice and assistance. Adopted by the Board of Trustees of the Muskego Public Library on May 21, 2013.