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LIBRARY BOARD Packet - 11/18/2014 CITY OF MUSKEGO LIBRARY BOARD AGENDA November 18, 2014 5:00 PM Library Conference Room, S73 W16663 Janesville Road CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT APPROVAL OF MINUTES from October 21, 2014 TREASURER’S REPORT Information/Action 1. Place on file the Library Financial Reports from October 2014 PRESIDENT’S REPORT Information DIRECTOR’S REPORT Information UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: 1. Young Adult Librarian Report 2. Photography and Filming policy 3. Trustee Essentials 17 review: Membership in the Library System 4. Waukesha County Federated Library System Membership Agreement COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT NOTICE PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100. Unapproved CITY OF MUSKEGO LIBRARY BOARD MINUTES October 21, 2014 5:00 PM Library Conference Room, S73 W16663 JANESVILLE RD CALL TO ORDER President Buckmaster called the meeting to order at 5:03 PM. PLEDGE OF ALLEGIANCE ROLL CALL Present were Trustees Buckmaster, DeVito-Scalzo, Konkel, Robertson, Schaefer, Alderman Engelhardt, and Library Director Loeffel. Trustees Boschert, O'Bryan, and Tomaszewski were excused. STATEMENT OF PUBLIC NOTICE Director Loeffel stated that the meeting was properly noticed. PUBLIC COMMENT None APPROVAL OF MINUTES from September 16, 2014 Trustee Robertson made a motion to approve the MINUTES from September 16, 2014, Trustee DeVito-Scalzo seconded. Motion Passed 6 in favor. TREASURER’S REPORT Information/Action Trustee Tomaszewski arrived at 5:06 PM. Place on file the Library Financial Reports from September 2014 Trustee Robertson made a motion to Place on file the Library Financial Reports from September 2014, Trustee Konkel seconded. Motion Passed 7 in favor. PRESIDENT’S REPORT Information President Buckmaster discussed the Long Range Planning process. Trustee O'Bryan arrived at 5:15 PM. DIRECTOR’S REPORT Information UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: ALA Library Bill of Rights No discussion or action was taken. ALA Freedom to Read Statement No discussion or action was taken. NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: Collection Development Policy President Buckmaster and Trustee DeVito-Scalzo left the meeting at 5:50 PM. Trustee O'Bryan made a motion to approve the Collection Development Policy, Trustee Schaefer seconded. Motion Passed 6 in favor. Friends of the Library Memorandum of Understanding Trustee DeVito-Scalzo returned to the meeting at 5:57 PM. Trustee Tomaszewski made a motion to approve the Friends of the Library Memorandum of Understanding, Trustee Schaefer seconded. Motion Passed 7 in favor. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Trustee Konkel made a motion to adjourn at 6:10 PM, Trustee DeVito-Scalzo seconded. Motion Passed 7 in favor. CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year Page: 1 Period: 10/14 Nov 04, 2014 11:37AM Report Criteria: Include FUNDs: 100 Print FUND Titles Total by FUND Include DEPARTMENTs: 71 Total by DEPARTMENT Include DEPARTMENTs: 71 Total by DEPARTMENT Include DEPARTMENTs: 71 Total by DEPARTMENT Include COST CATEGORYs: 05 Print COST CATEGORY Titles Include COST CATEGORYs: 05 Print COST CATEGORY Titles Include ACCOUNTs: None Include BALANCE SHEETs: None Include EXPENSEs: None All Segments Tested for Total Breaks 2014-14 2014-14 2014-14 % Actual Over / Current year Current year Current year Over (Under) Account Number Account Title Budget Budget Actual Budget Budget GENERAL FUND CULTURE, REC AND EDUCATION 100.05.71.00.4150 WCFLS FUNDING 106,457.00 106,457.00 53,228.50 50.00% 53,228.50- 100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,000.00 1,000.00 1,164.26 116.43% 164.26 100.05.71.00.4313 LIBRARY FINES 18,000.00 18,000.00 16,103.48 89.46% 1,896.52- 100.05.71.00.4314 LIBRARY TAXABLE REVENUE 7,000.00 7,000.00 7,476.70 106.81% 476.70 100.05.71.00.4542 LIBRARY PHONE USE .00 .00 7.15 .00 7.15 100.05.71.00.4544 ROOM RENTAL 200.00 200.00 825.00 412.50% 625.00 100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 .00 .00 .00 .00 Total LIBRARY DEPARTMENT: 132,657.00 132,657.00 78,805.09 59.41% 53,851.91- GENERAL FUND Revenue Total: 132,657.00 132,657.00 78,805.09 59.41% 53,851.91- GENERAL FUND Expenditure Total: .00 .00 .00 .00 .00 Net Total GENERAL FUND: 132,657.00 132,657.00 78,805.09 59.41% 53,851.91- CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year Page: 1 Period: 10/14 Nov 04, 2014 12:30PM Report Criteria: Include FUNDs: 100 Print FUND Titles Total by FUND Include DEPARTMENTs: 71 Total by DEPARTMENT Include DEPARTMENTs: 71 Total by DEPARTMENT Include DEPARTMENTs: 71 Total by DEPARTMENT Include COST CATEGORYs: 05 Print COST CATEGORY Titles Include COST CATEGORYs: 05 Print COST CATEGORY Titles Include ACCOUNTs: None Include BALANCE SHEETs: None Include REVENUEs: None All Segments Tested for Total Breaks 2014-14 2014-14 2014-14 % Actual Over / Current year Current year Current year To (Under) Account Number Account Title Budget Budget Actual Budget Budget GENERAL FUND CULTURE, REC AND EDUCATION 100.05.71.00.5101 SALARY & WAGES 607,628.09 607,628.09 474,144.97 78.03% 133,483.12- 100.05.71.00.5102 SALARIES & WAGES - OVERTIME 2,500.00 2,500.00 447.77 17.91% 2,052.23- 100.05.71.00.5201 FICA 47,601.98 47,601.98 35,941.67 75.50% 11,660.31- 100.05.71.00.5202 PENSION 40,849.61 40,849.61 31,949.36 78.21% 8,900.25- 100.05.71.00.5203 HEALTH 138,854.33 138,854.33 98,215.37 70.73% 40,638.96- 100.05.71.00.5204 LIFE 1,748.74 1,748.74 1,449.35 82.88% 299.39- 100.05.71.00.5205 FSA FEE EXPENSE .00 .00 29.00 .00 29.00 100.05.71.00.5229 HEALTH INS. ALLOWANCE 12,120.00 12,120.00 10,100.00 83.33% 2,020.00- 100.05.71.00.5302 MILEAGE 1,000.00 1,000.00 380.45 38.05% 619.55- 100.05.71.00.5303 CONFERENCES & SPECIAL EVENTS 3,000.00 3,000.00 1,230.13 41.00% 1,769.87- 100.05.71.00.5305 DUES & MEMBERSHIP 1,000.00 1,000.00 916.00 91.60% 84.00- 100.05.71.00.5401 MAINTENANCE OF EQUIPMENT 11,000.00 11,000.00 10,235.00 93.05% 765.00- 100.05.71.00.5415 MAINT OF BUILDINGS & GROUNDS 20,000.00 20,000.00 26,310.46 131.55% 6,310.46 100.05.71.00.5505 COMPUTER CHARGES/LIBRARY 34,000.00 34,000.00 29,566.79 86.96% 4,433.21- 100.05.71.00.5602 TELEPHONE .00 .00 25.00 .00 25.00 100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 20,000.00 20,000.00 13,477.56 67.39% 6,522.44- 100.05.71.00.5703 HOUSEKEEPING SUPPLIES 4,500.00 4,500.00 2,384.15 52.98% 2,115.85- 100.05.71.00.5835 HOUSEKEEPING SERVICES 38,364.00 38,364.00 30,490.00 79.48% 7,874.00- 100.05.71.00.5910 GAS & ELECTRIC 83,500.00 83,500.00 71,462.99 85.58% 12,037.01- 100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 1,400.33 56.01% 1,099.67- 100.05.71.00.6062 PROGRAM ADVERTISING/PROMOTIO 5,000.00 5,000.00 2,449.25 48.99% 2,550.75- 100.05.71.01.5711 PRINT MATERIALS 114,000.00 114,000.00 82,070.57 71.99% 31,929.43- 100.05.71.01.5713 PRINT MATERIALS - ADULT .00 .00 .00 .00 .00 100.05.71.02.5711 AUDIO-VISUAL MATERIALS 50,000.00 50,000.00 29,563.14 59.13% 20,436.86- 100.05.71.03.5711 ELECTRONIC MATERIALS 16,000.00 16,000.00 12,022.54 75.14% 3,977.46- 100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V. .00 .00 .00 .00 .00 100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year Page: 2 Period: 10/14 Nov 04, 2014 12:30PM 2014-14 2014-14 2014-14 % Actual Over / Current year Current year Current year To (Under) Account Number Account Title Budget Budget Actual Budget Budget 100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 Total LIBRARY DEPARTMENT: 1,255,166.75 1,255,166.75 966,261.85 76.98% 288,904.90- GENERAL FUND Revenue Total: .00 .00 .00 .00 .00 GENERAL FUND Expenditure Total: 1,255,166.75 1,255,166.75 966,261.85 76.98% 288,904.90- Net Total GENERAL FUND: 1,255,166.75 1,255,166.75 966,261.85- 76.98% 288,904.90 Report Criteria: Include FUNDs: 100 Print FUND Titles Total by FUND Include DEPARTMENTs: 71 Total by DEPARTMENT Include DEPARTMENTs: 71 Total by DEPARTMENT Include DEPARTMENTs: 71 Total by DEPARTMENT Include COST CATEGORYs: 05 Print COST CATEGORY Titles Include COST CATEGORYs: 05 Print COST CATEGORY Titles Include ACCOUNTs: None Include BALANCE SHEETs: None Include REVENUEs: None All Segments Tested for Total Breaks CITY OF MUSKEGO Detail Ledger - Library Page: 1 Period: 10/14 - 10/14 Nov 04, 2014 09:57AM Report Criteria: Actual Amounts All Accounts Summarize Payroll Detail Print Period Totals Print Grand Totals Include FUNDs: 100 Page and Total by FUND Include DEPARTMENTs: 71 Include DEPARTMENTs: 71 Include DEPARTMENTs: 71 Include COST CATEGORYs: 05 Include COST CATEGORYs: 05 Include BALANCE SHEETs: None All Segments Tested for Total Breaks Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance 1000571004150 WCFLS FUNDING 09/30/2014 (09/14) Balance 100.05.71.00.4150 53,228.50- 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * 53,228.50- YTD Encumbrance .00 YTD Actual -53,228.50 Total -53,228.50 YTD Budget -106,457.00 Unearned 53,228.50 Total 1000571004150:.00 .00 53,228.50- 1000571004274 LIBRARY LOST AND DAMAGED 09/30/2014 (09/14) Balance 100.05.71.00.4274 994.19- 10/07/2014 CR 1318057 LOST & DAMAGED - MUSKEGO PUIBLIC LIB 89.08- 10/22/2014 CR 1320282 LOST & DAMAGED - MUSKEGO PUBLIC LIBR 80.99- 10/31/2014 (10/14) Period Totals and Balance .00 * 170.07- * 1,164.26- YTD Encumbrance .00 YTD Actual -1,164.26 Total -1,164.26 YTD Budget -1,000.00 Unearned (164.26) Total 1000571004274:.00 170.07- 994.19- 1000571004313 LIBRARY FINES 09/30/2014 (09/14) Balance 100.05.71.00.4313 14,435.20- 10/07/2014 CR 1318056 LIBRARY FINES - MUSKEGO PUBLIC LIBRAR 688.44- 10/22/2014 CR 1320281 LIBRARY - MUSKEGO PUBLIC LIBRARY 979.84- 10/31/2014 (10/14) Period Totals and Balance .00 * 1,668.28- * 16,103.48- YTD Encumbrance .00 YTD Actual -16,103.48 Total -16,103.48 YTD Budget -18,000.00 Unearned 1,896.52 Total 1000571004313:.00 1,668.28- 14,435.20- 1000571004314 LIBRARY TAXABLE REVENUE 09/30/2014 (09/14) Balance 100.05.71.00.4314 6,576.71- 10/07/2014 CR 1318064 LIBRARY TAXABLE REVENUE - MUSKEGO P 383.84- 10/22/2014 CR 1320279 LIBRARY TAXABLE REVENUE - MUSKEGO P 516.15- 10/31/2014 (10/14) Period Totals and Balance .00 * 899.99- * 7,476.70- YTD Encumbrance .00 YTD Actual -7,476.70 Total -7,476.70 YTD Budget -7,000.00 Unearned (476.70) CITY OF MUSKEGO Detail Ledger - Library Page: 2 Period: 10/14 - 10/14 Nov 04, 2014 09:57AM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance Total 1000571004314:.00 899.99- 6,576.71- 1000571004542 LIBRARY PHONE USE 09/30/2014 (09/14) Balance 100.05.71.00.4542 7.15- 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * 7.15- YTD Encumbrance .00 YTD Actual -7.15 Total -7.15 YTD Budget .00 Unearned (7.15) Total 1000571004542:.00 .00 7.15- 1000571004544 ROOM RENTAL 09/30/2014 (09/14) Balance 100.05.71.00.4544 700.00- 10/22/2014 CR 1320285 ROOM RENTAL - MUSKEGO PUBLIC LIBRAR 125.00- 10/31/2014 (10/14) Period Totals and Balance .00 * 125.00- * 825.00- YTD Encumbrance .00 YTD Actual -825.00 Total -825.00 YTD Budget -200.00 Unearned (625.00) Total 1000571004544:.00 125.00- 700.00- 1000571004551 SALE OF F/A - COMPUTERS 09/30/2014 (09/14) Balance 100.05.71.00.4551 .00 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 Total 1000571004551:.00 .00 .00 1000571005101 SALARY & WAGES 09/30/2014 (09/14) Balance 100.05.71.00.5101 428,678.61 10/04/2014 PC 65 PAYROLL TRANS FOR 10/4/2014 PAY PERIO 22,721.84 10/18/2014 PC 175 PAYROLL TRANS FOR 10/18/2014 PAY PERI 22,744.52 10/31/2014 (10/14) Period Totals and Balance 45,466.36 * .00 * 474,144.97 YTD Encumbrance .00 YTD Actual 474,144.97 Total 474,144.97 YTD Budget 607,628.09 Unexpended 133,483.12 Total 1000571005101:45,466.36 .00 428,678.61 1000571005102 SALARIES & WAGES - OVERTIME 09/30/2014 (09/14) Balance 100.05.71.00.5102 447.77 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * 447.77 YTD Encumbrance .00 YTD Actual 447.77 Total 447.77 YTD Budget 2,500.00 Unexpended 2,052.23 Total 1000571005102:.00 .00 447.77 1000571005201 FICA 09/30/2014 (09/14) Balance 100.05.71.00.5201 32,490.96 10/04/2014 PB 63 PAYROLL TRANS FOR 10/4/2014 PAY PERIO 1,685.86 10/18/2014 PB 187 PAYROLL TRANS FOR 10/18/2014 PAY PERI 1,764.85 10/31/2014 (10/14) Period Totals and Balance 3,450.71 * .00 * 35,941.67 YTD Encumbrance .00 YTD Actual 35,941.67 Total 35,941.67 YTD Budget 47,601.98 Unexpended 11,660.31 CITY OF MUSKEGO Detail Ledger - Library Page: 3 Period: 10/14 - 10/14 Nov 04, 2014 09:57AM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance Total 1000571005201:3,450.71 .00 32,490.96 1000571005202 PENSION 09/30/2014 (09/14) Balance 100.05.71.00.5202 28,972.48 10/04/2014 PB 62 PAYROLL TRANS FOR 10/4/2014 PAY PERIO 1,488.44 10/18/2014 PB 184 PAYROLL TRANS FOR 10/18/2014 PAY PERI 1,488.44 10/31/2014 (10/14) Period Totals and Balance 2,976.88 * .00 * 31,949.36 YTD Encumbrance .00 YTD Actual 31,949.36 Total 31,949.36 YTD Budget 40,849.61 Unexpended 8,900.25 Total 1000571005202:2,976.88 .00 28,972.48 1000571005203 HEALTH 09/30/2014 (09/14) Balance 100.05.71.00.5203 89,658.55 10/18/2014 PB 185 PAYROLL TRANS FOR 10/18/2014 PAY PERI 8,556.82 10/31/2014 (10/14) Period Totals and Balance 8,556.82 * .00 * 98,215.37 YTD Encumbrance .00 YTD Actual 98,215.37 Total 98,215.37 YTD Budget 138,854.33 Unexpended 40,638.96 Total 1000571005203:8,556.82 .00 89,658.55 1000571005204 LIFE 09/30/2014 (09/14) Balance 100.05.71.00.5204 1,331.49 10/04/2014 PB 64 PAYROLL TRANS FOR 10/4/2014 PAY PERIO 4.80 10/18/2014 PB 186 PAYROLL TRANS FOR 10/18/2014 PAY PERI 113.06 10/31/2014 (10/14) Period Totals and Balance 117.86 * .00 * 1,449.35 YTD Encumbrance .00 YTD Actual 1,449.35 Total 1,449.35 YTD Budget 1,748.74 Unexpended 299.39 Total 1000571005204:117.86 .00 1,331.49 1000571005205 FSA FEE EXPENSE 09/30/2014 (09/14) Balance 100.05.71.00.5205 29.00 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * 29.00 YTD Encumbrance .00 YTD Actual 29.00 Total 29.00 YTD Budget .00 Unexpended (29.00) Total 1000571005205:.00 .00 29.00 1000571005229 HEALTH INS. ALLOWANCE 09/30/2014 (09/14) Balance 100.05.71.00.5229 9,090.00 10/18/2014 PC 176 PAYROLL TRANS FOR 10/18/2014 PAY PERI 1,010.00 10/31/2014 (10/14) Period Totals and Balance 1,010.00 * .00 * 10,100.00 YTD Encumbrance .00 YTD Actual 10,100.00 Total 10,100.00 YTD Budget 12,120.00 Unexpended 2,020.00 Total 1000571005229:1,010.00 .00 9,090.00 1000571005302 MILEAGE 09/30/2014 (09/14) Balance 100.05.71.00.5302 340.24 CITY OF MUSKEGO Detail Ledger - Library Page: 4 Period: 10/14 - 10/14 Nov 04, 2014 09:57AM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance 10/04/2014 PC 66 PAYROLL TRANS FOR 10/4/2014 PAY PERIO 6.72 10/18/2014 PC 177 PAYROLL TRANS FOR 10/18/2014 PAY PERI 33.49 10/31/2014 (10/14) Period Totals and Balance 40.21 * .00 * 380.45 YTD Encumbrance .00 YTD Actual 380.45 Total 380.45 YTD Budget 1,000.00 Unexpended 619.55 Total 1000571005302:40.21 .00 340.24 1000571005303 CONFERENCES & SPECIAL EVENTS 09/30/2014 (09/14) Balance 100.05.71.00.5303 449.50 08/20/2014 AP 62 BANK OF AMERICIA - LIB. 110.63 08/20/2014 AP 63 BANK OF AMERICIA - LIB. 175.00 08/18/2014 AP 334 BANK OF AMERICIA - LIB, PF LOEFFEL 300.00 08/18/2014 AP 341 BANK OF AMERICIA - LIB, PF LOEFFEL 195.00 10/31/2014 (10/14) Period Totals and Balance 780.63 * .00 * 1,230.13 YTD Encumbrance .00 YTD Actual 1,230.13 Total 1,230.13 YTD Budget 3,000.00 Unexpended 1,769.87 Total 1000571005303:780.63 .00 449.50 1000571005305 DUES & MEMBERSHIP 09/30/2014 (09/14) Balance 100.05.71.00.5305 796.00 08/18/2014 AP 335 BANK OF AMERICIA - LIB, PF LOEFFEL 120.00 10/31/2014 (10/14) Period Totals and Balance 120.00 * .00 * 916.00 YTD Encumbrance .00 YTD Actual 916.00 Total 916.00 YTD Budget 1,000.00 Unexpended 84.00 Total 1000571005305:120.00 .00 796.00 1000571005401 MAINTENANCE OF EQUIPMENT 09/30/2014 (09/14) Balance 100.05.71.00.5401 9,164.14 10/10/2014 AP 311 JAMES IMAGING SYSTEMS INC 624.86 10/11/2014 AP 785 JAMES IMAGING SYSTEMS INC (lease) 446.00 10/31/2014 (10/14) Period Totals and Balance 1,070.86 * .00 * 10,235.00 YTD Encumbrance .00 YTD Actual 10,235.00 Total 10,235.00 YTD Budget 11,000.00 Unexpended 765.00 Total 1000571005401:1,070.86 .00 9,164.14 1000571005410 RENTALS AND LEASES 09/30/2014 (09/14) Balance 100.05.71.00.5410 .00 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * .00 Total 1000571005410:.00 .00 .00 1000571005415 MAINT OF BUILDINGS & GROUNDS 09/30/2014 (09/14) Balance 100.05.71.00.5415 21,658.78 09/22/2014 AP 100 SAFEWAY PEST MANAGEMENT INC. 30.00 07/31/2014 AP 221 JM BRENNAN, INC. 1,585.00 09/16/2014 AP 513 GRAINGER 67.41 10/21/2014 AP 554 SAFEWAY PEST MANAGEMENT INC. 30.00 09/15/2014 AP 651 ROZMAN TRUE VALUE/LIB 10.00 CITY OF MUSKEGO Detail Ledger - Library Page: 5 Period: 10/14 - 10/14 Nov 04, 2014 09:57AM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance 09/16/2014 AP 660 JM BRENNAN, INC. 2,670.32 10/01/2014 AP 812 RHS INC 258.95 10/31/2014 (10/14) Period Totals and Balance 4,651.68 * .00 * 26,310.46 YTD Encumbrance .00 YTD Actual 26,310.46 Total 26,310.46 YTD Budget 20,000.00 Unexpended (6,310.46) Total 1000571005415:4,651.68 .00 21,658.78 1000571005505 COMPUTER CHARGES/LIBRARY 09/30/2014 (09/14) Balance 100.05.71.00.5505 29,398.79 10/10/2014 AP 252 HEARTLAND BUSINESS SYSTEMS 168.00 10/31/2014 (10/14) Period Totals and Balance 168.00 * .00 * 29,566.79 YTD Encumbrance .00 YTD Actual 29,566.79 Total 29,566.79 YTD Budget 34,000.00 Unexpended 4,433.21 Total 1000571005505:168.00 .00 29,398.79 1000571005602 TELEPHONE 09/30/2014 (09/14) Balance 100.05.71.00.5602 .00 10/02/2014 AP 572 U.S. CELLULAR 25.00 10/31/2014 (10/14) Period Totals and Balance 25.00 * .00 * 25.00 YTD Encumbrance .00 YTD Actual 25.00 Total 25.00 YTD Budget .00 Unexpended (25.00) Total 1000571005602:25.00 .00 .00 1000571005701 OFFICE SUPPLIES AND EXPENSES 09/30/2014 (09/14) Balance 100.05.71.00.5701 9,570.03 08/20/2014 AP 64 BANK OF AMERICIA - LIB. 5.52 08/20/2014 AP 65 BANK OF AMERICIA - LIB. 90.47 09/09/2014 AP 491 BRODART CO. 986.00 10/07/2014 AP 492 BRODART CO. 640.00 09/10/2014 AP 499 DEMCO EDUCATIONAL CORP 223.27 09/23/2014 AP 500 DEMCO EDUCATIONAL CORP 230.33 09/24/2014 AP 501 DEMCO EDUCATIONAL CORP 50.99 09/18/2014 AP 533 KAPCO LIBRARY PRODUCTS 913.00 09/09/2014 AP 560 MCKINLEY CUSTOM PRODUCTS, INC 21.44 09/25/2014 AP 692 JANWAY COMPANY USA, INC. 436.15 09/10/2014 AP 737 CUSTOM CLASSICS UPHOLSTERY 100.00 09/18/2014 AP 766 BUBRICKS INC 172.06 09/22/2014 AP 768 BUBRICKS INC 38.30 10/31/2014 (10/14) Period Totals and Balance 3,907.53 * .00 * 13,477.56 YTD Encumbrance .00 YTD Actual 13,477.56 Total 13,477.56 YTD Budget 20,000.00 Unexpended 6,522.44 Total 1000571005701:3,907.53 .00 9,570.03 1000571005703 HOUSEKEEPING SUPPLIES 09/30/2014 (09/14) Balance 100.05.71.00.5703 1,767.74 09/18/2014 AP 536 LAKELAND SUPPLY, INC. 616.41 10/31/2014 (10/14) Period Totals and Balance 616.41 * .00 * 2,384.15 YTD Encumbrance .00 YTD Actual 2,384.15 Total 2,384.15 YTD Budget 4,500.00 Unexpended 2,115.85 CITY OF MUSKEGO Detail Ledger - Library Page: 6 Period: 10/14 - 10/14 Nov 04, 2014 09:57AM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance Total 1000571005703:616.41 .00 1,767.74 1000571005713 PRINT MATERIALS 09/30/2014 (09/14) Balance 100.05.71.00.5713 .00 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 1000571005713:.00 .00 .00 1000571005714 AUDIO VISUAL MATERIAL 09/30/2014 (09/14) Balance 100.05.71.00.5714 .00 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 1000571005714:.00 .00 .00 1000571005835 HOUSEKEEPING SERVICES 09/30/2014 (09/14) Balance 100.05.71.00.5835 27,441.00 09/23/2014 AP 36 JANI-KING INC- MILW REGION 3,049.00 10/31/2014 (10/14) Period Totals and Balance 3,049.00 * .00 * 30,490.00 YTD Encumbrance .00 YTD Actual 30,490.00 Total 30,490.00 YTD Budget 38,364.00 Unexpended 7,874.00 Total 1000571005835:3,049.00 .00 27,441.00 1000571005910 GAS & ELECTRIC 09/30/2014 (09/14) Balance 100.05.71.00.5910 64,864.39 10/02/2014 AP 158 WE ENERGIES 514.02 10/02/2014 AP 159 WE ENERGIES 6,084.58 10/31/2014 (10/14) Period Totals and Balance 6,598.60 * .00 * 71,462.99 YTD Encumbrance .00 YTD Actual 71,462.99 Total 71,462.99 YTD Budget 83,500.00 Unexpended 12,037.01 Total 1000571005910:6,598.60 .00 64,864.39 1000571005915 SEWER & WATER 09/30/2014 (09/14) Balance 100.05.71.00.5915 1,400.33 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * 1,400.33 YTD Encumbrance .00 YTD Actual 1,400.33 Total 1,400.33 YTD Budget 2,500.00 Unexpended 1,099.67 Total 1000571005915:.00 .00 1,400.33 1000571006062 PROGRAM ADVERTISING/PROMOTIONS 09/30/2014 (09/14) Balance 100.05.71.00.6062 2,449.25 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * 2,449.25 YTD Encumbrance .00 YTD Actual 2,449.25 Total 2,449.25 YTD Budget 5,000.00 Unexpended 2,550.75 CITY OF MUSKEGO Detail Ledger - Library Page: 7 Period: 10/14 - 10/14 Nov 04, 2014 09:57AM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance Total 1000571006062:.00 .00 2,449.25 1000571015711 PRINT MATERIALS 09/30/2014 (09/14) Balance 100.05.71.01.5711 66,228.18 08/20/2014 AP 59 BANK OF AMERICIA - LIB. 25.09 08/18/2014 AP 333 BANK OF AMERICIA - LIB, PF LOEFFEL 32.95 10/02/2014 AP 430 BAKER & TAYLOR COMPANY 13.56- 10/02/2014 AP 431 BAKER & TAYLOR COMPANY 25.46- 10/02/2014 AP 432 BAKER & TAYLOR COMPANY 11.57- 09/11/2014 AP 433 BAKER & TAYLOR COMPANY 538.29 09/15/2014 AP 435 BAKER & TAYLOR COMPANY 423.55 09/16/2014 AP 436 BAKER & TAYLOR COMPANY 482.92 09/18/2014 AP 437 BAKER & TAYLOR COMPANY 983.72 09/18/2014 AP 439 BAKER & TAYLOR COMPANY 9.95 09/18/2014 AP 440 BAKER & TAYLOR COMPANY 490.14 09/24/2014 AP 441 BAKER & TAYLOR COMPANY 611.57 09/25/2014 AP 443 BAKER & TAYLOR COMPANY 585.93 09/26/2014 AP 444 BAKER & TAYLOR COMPANY 233.31 09/29/2014 AP 445 BAKER & TAYLOR COMPANY 966.73 10/02/2014 AP 446 BAKER & TAYLOR COMPANY 1,048.06 10/06/2014 AP 447 BAKER & TAYLOR COMPANY 238.13 10/06/2014 AP 448 BAKER & TAYLOR COMPANY 820.86 10/09/2014 AP 449 BAKER & TAYLOR COMPANY 1,887.39 10/09/2014 AP 450 BAKER & TAYLOR COMPANY 42.78 09/10/2014 AP 451 BAKER & TAYLOR COMPANY 194.80 09/17/2014 AP 452 BAKER & TAYLOR COMPANY 33.78 09/24/2014 AP 453 BAKER & TAYLOR COMPANY 187.66 10/01/2014 AP 454 BAKER & TAYLOR COMPANY 68.65 10/08/2014 AP 455 BAKER & TAYLOR COMPANY 44.10 03/13/2014 AP 503 EBSCO SUBSCRIPTION SERVICES 4.00- 09/28/2014 AP 504 EBSCO SUBSCRIPTION SERVICES 5,946.62 10/31/2014 (10/14) Period Totals and Balance 15,896.98 * 54.59- * 82,070.57 YTD Encumbrance .00 YTD Actual 82,070.57 Total 82,070.57 YTD Budget 114,000.00 Unexpended 31,929.43 Total 1000571015711:15,896.98 54.59- 66,228.18 1000571015713 PRINT MATERIALS - ADULT 09/30/2014 (09/14) Balance 100.05.71.01.5713 .00 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 1000571015713:.00 .00 .00 1000571025711 AUDIO-VISUAL MATERIALS 09/30/2014 (09/14) Balance 100.05.71.02.5711 23,615.78 08/20/2014 AP 60 BANK OF AMERICIA - LIB. 46.93 08/20/2014 AP 61 BANK OF AMERICIA - LIB. 29.98 08/18/2014 AP 336 BANK OF AMERICIA - LIB, PF LOEFFEL 103.69 08/18/2014 AP 337 BANK OF AMERICIA - LIB, PF LOEFFEL 98.63 08/18/2014 AP 338 BANK OF AMERICIA - LIB, PF LOEFFEL 199.62 08/18/2014 AP 339 BANK OF AMERICIA - LIB, PF LOEFFEL 13.17 08/18/2014 AP 340 BANK OF AMERICIA - LIB, PF LOEFFEL 22.95 CITY OF MUSKEGO Detail Ledger - Library Page: 8 Period: 10/14 - 10/14 Nov 04, 2014 09:57AM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance 08/18/2014 AP 342 BANK OF AMERICIA - LIB, PF LOEFFEL 144.33 09/11/2014 AP 456 BAKER & TAYLOR ENTERTAINMENT 11.02 09/17/2014 AP 457 BAKER & TAYLOR ENTERTAINMENT 17.44 10/09/2014 AP 458 BAKER & TAYLOR ENTERTAINMENT 831.73 10/09/2014 AP 459 BAKER & TAYLOR ENTERTAINMENT 130.91 09/15/2014 AP 460 BAKER & TAYLOR ENTERTAINMENT 32.99 09/15/2014 AP 461 BAKER & TAYLOR ENTERTAINMENT 156.17 09/15/2014 AP 462 BAKER & TAYLOR ENTERTAINMENT 64.77 09/15/2014 AP 463 BAKER & TAYLOR ENTERTAINMENT 274.26 09/11/2014 AP 464 BAKER & TAYLOR ENTERTAINMENT 18.19 09/22/2014 AP 465 BAKER & TAYLOR ENTERTAINMENT 35.54 09/22/2014 AP 466 BAKER & TAYLOR ENTERTAINMENT 66.22 09/22/2014 AP 467 BAKER & TAYLOR ENTERTAINMENT 61.18 09/16/2014 AP 468 BAKER & TAYLOR ENTERTAINMENT 251.90 09/29/2014 AP 469 BAKER & TAYLOR ENTERTAINMENT 43.44 09/29/2014 AP 470 BAKER & TAYLOR ENTERTAINMENT 52.57 09/29/2014 AP 471 BAKER & TAYLOR ENTERTAINMENT 154.02 10/06/2014 AP 472 BAKER & TAYLOR ENTERTAINMENT 18.73 10/06/2014 AP 473 BAKER & TAYLOR ENTERTAINMENT 14.23 10/06/2014 AP 474 BAKER & TAYLOR ENTERTAINMENT 55.38 10/06/2014 AP 475 BAKER & TAYLOR ENTERTAINMENT 79.13 10/06/2014 AP 476 BAKER & TAYLOR ENTERTAINMENT 35.99 10/01/2014 AP 477 BAKER & TAYLOR ENTERTAINMENT 14.23 10/06/2014 AP 478 BAKER & TAYLOR ENTERTAINMENT 574.05 10/13/2014 AP 479 BAKER & TAYLOR ENTERTAINMENT 19.51 10/13/2014 AP 480 BAKER & TAYLOR ENTERTAINMENT 11.88 10/13/2014 AP 481 BAKER & TAYLOR ENTERTAINMENT 121.63 10/07/2014 AP 482 BAKER & TAYLOR ENTERTAINMENT 5.10 10/07/2014 AP 483 BAKER & TAYLOR ENTERTAINMENT 419.19 10/13/2014 AP 484 BAKER & TAYLOR ENTERTAINMENT 26.62 10/13/2014 AP 485 BAKER & TAYLOR ENTERTAINMENT 17.99 10/13/2014 AP 486 BAKER & TAYLOR ENTERTAINMENT 87.58 09/10/2014 AP 726 MICROMARKETING LLC 86.94 09/10/2014 AP 727 MICROMARKETING LLC 143.45 09/18/2014 AP 728 MICROMARKETING LLC 29.99 09/18/2014 AP 729 MICROMARKETING LLC 261.84 09/18/2014 AP 730 MICROMARKETING LLC 21.00 09/24/2014 AP 731 MICROMARKETING LLC 34.99 09/24/2014 AP 732 MICROMARKETING LLC 29.99 10/02/2014 AP 733 MICROMARKETING LLC 34.99 10/02/2014 AP 734 MICROMARKETING LLC 70.00 10/02/2014 AP 735 MICROMARKETING LLC 38.99 09/12/2014 AP 742 FINDAWAY WORLD,LLC 343.94 09/23/2014 AP 743 FINDAWAY WORLD,LLC 171.98 09/26/2014 AP 744 FINDAWAY WORLD,LLC 159.98 09/19/2014 AP 772 MIDWEST TAPE 26.24 09/19/2014 AP 773 MIDWEST TAPE 62.97 09/26/2014 AP 774 MIDWEST TAPE 35.69 10/04/2014 AP 775 MIDWEST TAPE 31.49 10/31/2014 (10/14) Period Totals and Balance 5,947.36 * .00 * 29,563.14 YTD Encumbrance .00 YTD Actual 29,563.14 Total 29,563.14 YTD Budget 50,000.00 Unexpended 20,436.86 Total 1000571025711:5,947.36 .00 23,615.78 CITY OF MUSKEGO Detail Ledger - Library Page: 9 Period: 10/14 - 10/14 Nov 04, 2014 09:57AM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance 1000571035711 ELECTRONIC MATERIALS 09/30/2014 (09/14) Balance 100.05.71.03.5711 12,022.54 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * 12,022.54 YTD Encumbrance .00 YTD Actual 12,022.54 Total 12,022.54 YTD Budget 16,000.00 Unexpended 3,977.46 Total 1000571035711:.00 .00 12,022.54 1000571035714 AUDIO VISUAL MATERIAL - A.V. 09/30/2014 (09/14) Balance 100.05.71.03.5714 .00 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 1000571035714:.00 .00 .00 1000571106090 BANK SERVICE CHARGES 09/30/2014 (09/14) Balance 100.05.71.10.6090 .00 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * .00 Total 1000571106090:.00 .00 .00 1000571115713 PRINT MATERIALS - JUVENILE 09/30/2014 (09/14) Balance 100.05.71.11.5713 .00 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 1000571115713:.00 .00 .00 1000571125714 AUDIO VISUAL MATERIAL - JUVENL 09/30/2014 (09/14) Balance 100.05.71.12.5714 .00 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 1000571125714:.00 .00 .00 1000571145713 PRINT MATERIALS - MISC 09/30/2014 (09/14) Balance 100.05.71.14.5713 .00 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 1000571145713:.00 .00 .00 1000571185713 PRINT MATERIALS - NEWSPAPER 09/30/2014 (09/14) Balance 100.05.71.18.5713 .00 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 CITY OF MUSKEGO Detail Ledger - Library Page: 10 Period: 10/14 - 10/14 Nov 04, 2014 09:57AM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance Total 1000571185713:.00 .00 .00 1000571195713 PRINT MATERIALS - PERIODICALS 09/30/2014 (09/14) Balance 100.05.71.19.5713 .00 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 1000571195713:.00 .00 .00 1000571215713 PRINT MATERIALS - PAMPHLET 09/30/2014 (09/14) Balance 100.05.71.21.5713 .00 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * .00 Total 1000571215713:.00 .00 .00 1000571235713 PRINT MATERIALS - REFERENCE 09/30/2014 (09/14) Balance 100.05.71.23.5713 .00 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 1000571235713:.00 .00 .00 1000571265713 PRINT MATERIALS - SERIALS 09/30/2014 (09/14) Balance 100.05.71.26.5713 .00 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 1000571265713:.00 .00 .00 1000571355714 AUDIO VISUAL MATRL - DATA BASE 09/30/2014 (09/14) Balance 100.05.71.35.5714 .00 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 1000571355714:.00 .00 .00 1000571365713 PRINT MATERIALS - YOUNG ADULT 09/30/2014 (09/14) Balance 100.05.71.36.5713 .00 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 1000571365713:.00 .00 .00 1000571365714 AUDIO VISUAL MATRL-YOUNG ADULT 09/30/2014 (09/14) Balance 100.05.71.36.5714 .00 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * .00 CITY OF MUSKEGO Detail Ledger - Library Page: 11 Period: 10/14 - 10/14 Nov 04, 2014 09:57AM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance Total 1000571365714:.00 .00 .00 Number of Transactions: 135 Number of Accounts: 48 Debit Credit Proof Total GENERAL FUND:104,450.89 2,917.93- 101,532.96 Number of Transactions: 135 Number of Accounts: 48 Debit Credit Proof Grand Totals:104,450.89 2,917.93- 101,532.96 Report Criteria: Actual Amounts All Accounts Summarize Payroll Detail Print Period Totals Print Grand Totals Include FUNDs: 100 Page and Total by FUND Include DEPARTMENTs: 71 Include DEPARTMENTs: 71 Include DEPARTMENTs: 71 Include COST CATEGORYs: 05 Include COST CATEGORYs: 05 Include BALANCE SHEETs: None All Segments Tested for Total Breaks CITY OF MUSKEGO Detail Ledger - Library Trust & WCFLS Page: 1 Period: 10/14 - 10/14 Nov 04, 2014 10:03AM Report Criteria: Actual Amounts All Accounts Summarize Payroll Detail Print Period Totals Print Grand Totals Include FUNDs: 502,503 Page and Total by FUND Include BALANCE SHEETs: None All Segments Tested for Total Breaks Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance 5020500004531 INTEREST ON INVESTMENTS 09/30/2014 (09/14) Balance 502.05.00.00.4531 42.24- 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * 42.24- YTD Encumbrance .00 YTD Actual -42.24 Total -42.24 YTD Budget .00 Unearned (42.24) Total 5020500004531:.00 .00 42.24- 5020500004552 TRUST FUND DONATIONS 09/30/2014 (09/14) Balance 502.05.00.00.4552 .00 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 Total 5020500004552:.00 .00 .00 5020500005505 COMPUTER REPLACEMENT 09/30/2014 (09/14) Balance 502.05.00.00.5505 .00 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5020500005505:.00 .00 .00 5020500006056 OTHER EXPENSE 09/30/2014 (09/14) Balance 502.05.00.00.6056 .00 10/01/2014 AP 648 STAFF ELECTRIC, INC. 6,800.00 09/09/2014 AP 685 ALL LIGHTING INC 2,294.02 09/12/2014 AP 686 ALL LIGHTING INC 79.00 09/12/2014 AP 687 ALL LIGHTING INC 2,690.00 09/16/2014 AP 688 ALL LIGHTING INC 47.40 10/02/2014 AP 689 ALL LIGHTING INC 49.87 10/31/2014 (10/14) Period Totals and Balance 11,960.29 * .00 * 11,960.29 YTD Encumbrance .00 YTD Actual 11,960.29 Total 11,960.29 YTD Budget .00 Unexpended (11,960.29) Total 5020500006056:11,960.29 .00 .00 Number of Transactions: 6 Number of Accounts: 4 Debit Credit Proof Total LIBRARY EXPANSION TRUST FUND: 11,960.29 .00 11,960.29 CITY OF MUSKEGO Detail Ledger - Library Trust & WCFLS Page: 2 Period: 10/14 - 10/14 Nov 04, 2014 10:03AM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance 5030500004150 GOVERNMENT GRANTS 09/30/2014 (09/14) Balance 503.05.00.00.4150 1,063.44- 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * 1,063.44- YTD Encumbrance .00 YTD Actual -1,063.44 Total -1,063.44 YTD Budget .00 Unearned (1,063.44) Total 5030500004150:.00 .00 1,063.44- 5030500004154 GRANTS - OTHER 09/30/2014 (09/14) Balance 503.05.00.00.4154 .00 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 Total 5030500004154:.00 .00 .00 5030500004552 DONATIONS 09/30/2014 (09/14) Balance 503.05.00.00.4552 4,045.24- 10/07/2014 CR 1318055 DONATION - HANKS, NANCY 100.00- 10/22/2014 CR 1320284 DONATIONS - MUSKEGO PUBLIC LIBRARY 54.13- 10/31/2014 (10/14) Period Totals and Balance .00 * 154.13- * 4,199.37- YTD Encumbrance .00 YTD Actual -4,199.37 Total -4,199.37 YTD Budget .00 Unearned (4,199.37) Total 5030500004552:.00 154.13- 4,045.24- 5030500004556 SALE OF EQUIPMENT/BOOKS 09/30/2014 (09/14) Balance 503.05.00.00.4556 56.00- 10/22/2014 CR 1320283 SALE OF EQUIPMENT - MUSKEGO PUBLIC L 32.00- 10/31/2014 (10/14) Period Totals and Balance .00 * 32.00- * 88.00- YTD Encumbrance .00 YTD Actual -88.00 Total -88.00 YTD Budget .00 Unearned (88.00) Total 5030500004556:.00 32.00- 56.00- 5030500005415 MAINT OF BUILDING & GROUNDS 09/30/2014 (09/14) Balance 503.05.00.00.5415 .00 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5030500005415:.00 .00 .00 5030500005505 COMPUTER CHARGES/LIBRARY 09/30/2014 (09/14) Balance 503.05.00.00.5505 .00 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5030500005505:.00 .00 .00 CITY OF MUSKEGO Detail Ledger - Library Trust & WCFLS Page: 3 Period: 10/14 - 10/14 Nov 04, 2014 10:03AM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance 5030500005713 PRINT MATERIALS 09/30/2014 (09/14) Balance 503.05.00.00.5713 .00 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5030500005713:.00 .00 .00 5030500005714 AUDIO VISUAL MATERIAL 09/30/2014 (09/14) Balance 503.05.00.00.5714 .00 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5030500005714:.00 .00 .00 5030500006007 GENERAL FEDERATED LIB EXP 09/30/2014 (09/14) Balance 503.05.00.00.6007 5,836.70 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * 5,836.70 YTD Encumbrance .00 YTD Actual 5,836.70 Total 5,836.70 YTD Budget .00 Unexpended (5,836.70) Total 5030500006007:.00 .00 5,836.70 5030500015713 PRINT MATERIALS - ADULT 09/30/2014 (09/14) Balance 503.05.00.01.5713 11.16 09/11/2014 AP 434 BAKER & TAYLOR COMPANY 12.71 09/18/2014 AP 438 BAKER & TAYLOR COMPANY 40.68 09/24/2014 AP 442 BAKER & TAYLOR COMPANY 62.91 10/31/2014 (10/14) Period Totals and Balance 116.30 * .00 * 127.46 YTD Encumbrance .00 YTD Actual 127.46 Total 127.46 YTD Budget .00 Unexpended (127.46) Total 5030500015713:116.30 .00 11.16 5030500035714 AUDIO VISUAL MATERIALS - A.V. 09/30/2014 (09/14) Balance 503.05.00.03.5714 161.80 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * 161.80 YTD Encumbrance .00 YTD Actual 161.80 Total 161.80 YTD Budget .00 Unexpended (161.80) Total 5030500035714:.00 .00 161.80 5030500115713 PRINT MATERIALS - JUVENILE 09/30/2014 (09/14) Balance 503.05.00.11.5713 .00 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5030500115713:.00 .00 .00 CITY OF MUSKEGO Detail Ledger - Library Trust & WCFLS Page: 4 Period: 10/14 - 10/14 Nov 04, 2014 10:03AM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance 5030500125714 AUDIO VISUAL MATERIAL - JUVENL 09/30/2014 (09/14) Balance 503.05.00.12.5714 .00 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5030500125714:.00 .00 .00 5030500145713 PRINT MATERIALS - LARGE PRINT 09/30/2014 (09/14) Balance 503.05.00.14.5713 .00 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5030500145713:.00 .00 .00 5030500185713 PRINT MATERIALS - NEWSPAPER 09/30/2014 (09/14) Balance 503.05.00.18.5713 .00 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5030500185713:.00 .00 .00 5030500195713 PRINT MATERIALS - PERIODICALS 09/30/2014 (09/14) Balance 503.05.00.19.5713 .00 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5030500195713:.00 .00 .00 5030500215713 PRINT MATERIALS - PAMPHLET 09/30/2014 (09/14) Balance 503.05.00.21.5713 .00 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5030500215713:.00 .00 .00 5030500235713 PRINT MATERIALS - REFERENCE 09/30/2014 (09/14) Balance 503.05.00.23.5713 .00 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5030500235713:.00 .00 .00 5030500265713 PRINT MATERIALS - SERIALS 09/30/2014 (09/14) Balance 503.05.00.26.5713 .00 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * .00 CITY OF MUSKEGO Detail Ledger - Library Trust & WCFLS Page: 5 Period: 10/14 - 10/14 Nov 04, 2014 10:03AM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5030500265713:.00 .00 .00 5030500355714 AUDIO VISUAL MATRL - DATA BASE 09/30/2014 (09/14) Balance 503.05.00.35.5714 .00 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5030500355714:.00 .00 .00 5030500365713 PRINT MATERIALS - YOUNG ADULT 09/30/2014 (09/14) Balance 503.05.00.36.5713 .00 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5030500365713:.00 .00 .00 5030500365714 AUDIO VISUAL MATRL-YOUNG ADULT 09/30/2014 (09/14) Balance 503.05.00.36.5714 .00 10/31/2014 (10/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5030500365714:.00 .00 .00 Number of Transactions: 6 Number of Accounts: 22 Debit Credit Proof Total FEDERATED LIBRARY SYSTEM FUND: 116.30 186.13- 69.83- Number of Transactions: 12 Number of Accounts: 26 Debit Credit Proof Grand Totals:12,076.59 186.13- 11,890.46 Report Criteria: Actual Amounts All Accounts Summarize Payroll Detail Print Period Totals Print Grand Totals Include FUNDs: 502,503 Page and Total by FUND Include BALANCE SHEETs: None All Segments Tested for Total Breaks S73 W16663 Janesville Road Muskego, WI 53150 (262) 971-2100 www.cityofmuskego.org/library Director’s Report November, 2014 1. Adult Services update (From Elke): We have had two great programs this month funded by the Friends: a. Historian Jim Gibbons gave an engaging and enlightening presentation about the “War to end all wars” that drew 47 people. We will invite him back next year to talk about WWII. b. On Veteran’s Day, local jazz musician and music historian Al Anderson regaled a crowd with patriotic songs and their history. On Saturday November 15th we are celebrating International Game Day with a live-size Pacman game and a Wii gaming station for the teens, a floor Tic Tac Toe game for the little ones and a jigsaw puzzle table to engage the adults. We are hoping for a good turnout. The Library’s collection of nooks has been loaded with new content for all ages. This is the first time new content has been added since we implemented the nook program last fall. 2. Children’s update (From Christi): The Children’s Department has been busy this fall. The fall series programs have been steady and will be wrapping up next week. The fall drop-in program Five Little Pumpkins craft and cookie decorating was a success hosting 36 children and 21 caregivers for a total of 57 people. We had plenty of fun to go around! Two more drop-in programs are schedule the first week of December: Christmas Ornaments and Snowman Craft. Also coming up is the LEGO Club kick-off event sponsored by the Friends and featuring local architect John Peine. There has been a lot of interest so far and we are hoping for a large turnout. LEGO Club will occur monthly and December’s meeting is scheduled for the 20th. We will be showing the Lego Movie and children can free build while viewing the film. 3. Building update: The lighting project in the Library has been completed. New LED lights were installed in the great room, along with increased lighting at the check-out desk and in the media room. Lighting accents were also added at the holds shelf and the Friend’s book sale shelves. 4. Net Promoter Score update: The Library completed an in-house survey of Library users over a two week period in October, and received 367 responses. The survey asks a user how likely they are to recommend our Library to someone else, on a scale of 1 to 10, with 1 being not at all likely and 10 being extremely likely. The Net Promoter Score is calculated by taking the percentage of people responding S73 W16663 Janesville Road Muskego, WI 53150 (262) 971-2100 www.cityofmuskego.org/library with a 10 or 9 and subtracting the percentage of people answering with a 1 through 6. 319 responses (87%) were a 10 or 9, while the number of responses for a 1 through 6 was 13 (4%). This gives the Library a Net Promoter Score of 83, which is the same number as last year’s survey. 5. Staff update: Adult Librarian Sam Stark, Young Adult Librarian Amanda Hyland and I attended the Wisconsin Library Association’s annual conference in Wisconsin Dells earlier this month. Sessions that we attended included: • Teen Librarian Expo • Partnerships for Success in Summer Reading • Front Line Challenges: Materials, Privacy and Policy • Broadening Your Patron Base • Shake It Up! Best Outside-the-Box School-Age Programs • Collaborative Negotiation: When Relationships Are as Important as Solutions • Dispel the Myths: Unlock the Keys to Staff Motivation • Good Girls, Bad Girls, Real Girls: Teen Girls in YA Lit & In Your Library • Listen Up, Library Advocates: 12 Advocacy Actions You Can Take to Save Money, Time - and Your Library • Adult Program Swap • The Great Outdoors @ Your Library • The Power of PR: Build Your Advocacy Program with Targeted Marketing • Expect the Best, Prepare for the Worst • Industry Partnerships: Getting Things Done Through Support from Local Business 6. The Friends of the Muskego Public Library’s Bookfair fundraiser at Barnes & Noble will be on Saturday, December 6. JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC Through Oct Checkouts 2013 22,457 20,026 22,911 22,688 20,634 23,978 28,079 23,746 21,195 22,681 20,240 18,913 228,395 2014 22,740 20,401 23,454 21,748 20,152 24,982 29,140 24,514 22,117 22,129 231,377 % Change 1.3%1.9%2.4%-4.1%-2.3%4.2%3.8%3.2%4.4%-2.4%1.3% Self-Check Percentage of Total Circ 2013 4.6%4.5%7.8%15.5%14.8%19.2%18.4%26.0%28.6%26.8%26.1%25.4%16.8% 2014 27.1%25.6%30.0%30.2%30.1%34.3%34.7%36.4%34.5%36.4%32.1% % Change 493.9%463.6%284.8%94.9%103.3%78.8%88.1%40.0%20.7%35.7%91.2% eBook Checkouts 2013 812 773 1,014 948 879 894 952 932 951 1,053 1,024 1,115 9,208 2014 1,212 1,012 1,165 1,134 1,006 1,114 1,191 1,058 1,145 1,121 11,158 % Change 49.3%30.9%14.9%19.6%14.4%24.6%25.1%13.5%20.4%6.5%21.2% Visitors 2013 10,962 10,138 11,155 10,985 10,220 10,393 13,822 10,767 10,108 11,029 11,374 7,759 109,579 2014 10,104 10,147 12,573 11,083 9,413 12,290 13,327 11,492 10,922 12,212 113,563 % Change -7.8%0.1%12.7%0.9%-7.9%18.3%-3.6%6.7%8.1%10.7%3.6% Reference Count 2013 1,658 1,272 1,636 1,657 1,651 1,367 1,357 1,476 1,580 1,770 1,277 1,361 15,424 2014 1,542 1,492 1,781 1,412 1,160 1,194 1,418 1,446 1,486 1,561 14,492 % Change -7.0%17.3%8.9%-14.8%-29.7%-12.7%4.5%-2.0%-5.9%-11.8%-6.0% Meeting Room Use 2013 108 125 122 125 103 81 100 52 72 116 98 84 1,004 2014 88 95 104 91 76 73 102 58 92 123 902 % Change -18.5%-24.0%-14.8%-27.2%-26.2%-9.9%2.0%11.5%27.8%6.0%-10.2% Monthly Statistics for Muskego Public Library 2014 Muskego Public Library POLICY: Photography and Filming Approved by the Library Board: Page 1 of 2 The Library permits the use of photographic, digital imaging and film equipment so long as such use does not interfere with the public’s right to enjoyment of the Library for its intended purpose or violate the privacy rights of any user of the Muskego Public Library. Photography or filming must avoid capturing identifiable likenesses of individuals without permission. All individuals photographing or filming on Library property must honor requests of individuals not to be included in photos or film. Photos of minors are prohibited without the explicit permission of the parent or legal guardian of the child. Individuals wishing to take photos or film of any of the Library property for personal use may do so without special permission so long as such imaging is not disruptive to others. Special or unique photography equipment, including but not limited to additional lighting, large tripods or large microphones shall not be permitted. Under no circumstances will a person be able to modify or rearrange the property of the Library for photographic purposes without first obtaining specific permission from the Library staff. Photography and Recording by Muskego Public Library Staff The Muskego Public Library may use photographs or recordings of staff, volunteers, and members of the public to promote and publicize the Library’s programs, services, and collections. Permission of individuals is not required if they are present at a public meeting, Library event or program and if they are not named or otherwise identified. News and Media Photography The Library shall grant access and permission to any media photographer who is recording a news story that directly involves the Library and its programs provided that advance notice is given to Library staff and that all Library policies are observed. Liability The Library accepts no liability for the use of photos or film resulting from the activity of any other person not under the direct supervision of the Muskego Public Library. Note that any persons filming or photographing on Library premises have the sole responsibility for gaining all necessary releases and permission from persons who are filmed, photographed or imaged. Further, the photographer is solely responsible for ensuring that no copyright infringement occurs while conducting his or her activity. The Library undertakes no responsibility for obtaining such releases. Muskego Public Library POLICY: Photography and Filming Approved by the Library Board: Page 2 of 2 Rights of the Library The Library reserves the right to enforce all above provisions at its sole discretion. The Library’s first priority is fulfilling the mission of the Muskego Public Library, and as such has the right to terminate the activities of any person whom it feels in its sole discretion are inconsistent with such mission. All staff of the Muskego Public Library is authorized to terminate any photography, filming or imaging which appears to compromise the safety, security and enjoyment of its patrons. Membership in the Library System TE17-1 17 Membership in the Library System Before the development of public library systems in Wisconsin, many state residents had no legal access to any public library. In addition, many other state residents only had access to substandard library service. The goal of library systems has been to provide all Wisconsin residents with access to the high- quality library service needed to meet personal, work, educational, and community goals. To address the limitations of relying solely on local support and local coordination of library service, the Wisconsin legislature passed legislation in 1971 enabling the creation of regional public library systems. The actual creation and development of public library systems in Wisconsin was a voluntary and gradual process. No county or public library is required to be a member of a library system; yet, as of this writing, all of Wisconsin’s 72 counties and 385 public libraries are library system members. The basic dynamic of library system membership is simple, yet the results can be powerful: a public library agrees to certain membership requirements, including the agreement to serve all system residents equitably; in return, the library system provides a wide range of primarily state-funded services that enhance local library service. Ideally, through this relationship, all residents of the state gain improved library service, as well as the ability to use whichever library or libraries best serve their needs. Municipal libraries participate in library systems because their communities’ residents benefit from this arrangement. Cooperation vs. Competition Competition among municipalities, counties, and other divisions of government is common. Unfortunately, that competition often leads to missed opportunities for cooperation, resource sharing, and economies of scale through cooperative projects. Libraries, through library systems, have embraced cooperation instead of competition, and local library users (and taxpayers) are the beneficiaries. But, as noted by the Rolling Stones, you can’t always get what you want. In all cooperative efforts, sacrifices are sometimes required. Often these sacrifices are for the greater benefit of regional or statewide library users. In This Trustee Essential · The benefits of system membership · The requirements for system membership · How you and your library can help make your library system stronger TE17-2 Trustee Essentials: A Handbook for Wisconsin Public Library Trustees Membership Requirements for Libraries Your library must meet these statutory requirements to be a member of a library system: 1. Your library must be established and operated according to the requirements of Wisconsin Statutes Chapter 43. Among other things, Chapter 43 requires that a properly appointed library board control the library building, library expenditures, library policies, hiring and supervision of the library director, and determination of the duties and compensation of all library staff. (See other Trustee Essentials for details on these requirements, including Trustee Essential #2: Who Runs the Library and Trustee Essential #18: Library Board Appointments and Composition.) 2. Your county must belong to the library system and must meet the system membership requirements for counties (see below). 3. Your municipal governing body (or county board for a county library) must approve a resolution authorizing your library to participate in the library system. 4. Your library board must approve an agreement with the library system to participate in the system and its activities, participate in interlibrary loan of materials with other system libraries, and provide to all residents of the system the same services, on the same terms, that you provide to local residents. 5. You must employ a library director with the appropriate certification from the Wisconsin Department of Public Instruction (see Trustee Essential #19: Library Director Certification for details) and whose employment requires that he or she be present in the library for at least 10 hours of each week that the library is open to the public, less leave time. 6. Beginning in 2008, your library annually must be open to the public an average of at least 20 hours each week except that for a library in existence on June 3, 2006, is open to the public an average of at least 20 hours or the number of hours each week that the library was open to the public in 2005, whichever is fewer. 7. Beginning in 2008, annually spends at least $2,500 on library materials. Membership in the Library System TE17-3 Membership Requirements for Counties Your county must meet these statutory requirements to be a member in a library system: 1. Your county must approve a county library plan that meets the requirements of Wisconsin Statutes Sections 43.11(3) and 43.13(1) and provides the financial support needed to administer the plan (see pld.dpi.wi.gov/pld_coplan for details of these requirements). 2. Your county board must approve an agreement with the library system to participate in the system and its activities and to furnish library service to county residents who do not live in a library municipality. Required System Services Library systems must provide the following in order to receive state aid: · Technology and resource sharing planning · Referral or routing of reference and interlibrary loan requests · Electronic delivery of information and physical delivery of library materials · Training for member library staff and trustees · Professional consultant services · Support for library service to users with special needs · Backup reference, information, and interlibrary loan services from the system resource library · Planning with other types of libraries in the system area · Service agreements with all adjacent library systems · Agreements with each member library that require those libraries to serve all residents of the system area on the same basis as local residents The Division for Libraries and Technology monitors compliance with these requirements. Each library system is allowed considerable flexibility in developing specific library system service programs so that each system can best meet the needs of the residents of its particular geographical area and the needs of its member libraries. For example, a system in a largely rural area with many small libraries will probably need to devote more resources to professional consultant services than a system in a largely urban area. Each area of the state will have unique needs that the library system can help address. TE17-4 Trustee Essentials: A Handbook for Wisconsin Public Library Trustees Trustee Essentials: A Handbook for Wisconsin Public Library Trustees was prepared by the DLT with the assistance of the Trustee Handbook Revision Task Force. © 2002, 2012 Wisconsin Department of Public Instruction. Duplication and distribution for not- for-profit purposes are permitted with this copy- right notice. This pub- lication is also available online at pld.dpi.wi.gov/ pld_handbook. How to Be a Good System Member Your library system must respond to the needs of system member libraries and the residents of the system area. This can be a very difficult task, often requiring the balancing of many competing needs and interests. Your library can help the library system with this difficult task by communicating your local needs effectively and constructively and by cooperating in system planning and problem-solving activities. Your board can help by encouraging your library staff to attend system workshops and contribute their time and talents to system committees. Your board should also budget for paid staff time and travel costs for these activities. Your board may also decide that your library should participate in shared system services (such as a shared automated system) and cooperative activities (such as the sharing of summer reading program performers). Cooperation can often result in better, more cost-effective services to the public—as well as services that would not even be possible without cooperation. You, as an individual trustee, can also benefit from attendance at system workshops and can contribute to the strength and success of the system by volunteering to serve on your library system’s board and/or the system’s advisory and planning committees. (For more information about being a system trustee, see Trustee Essential #26: The Public Library System Trustee—the Broad Viewpoint.) Discussion Questions 1. What are examples of ways your community’s residents have benefited from library system services? 2. What are examples of ways your system could better serve your library and your community’s residents? How can you and/or your library board influence your system to do those things? Sources of Additional Information · Your library system staff (See Trustee Tool B: Library System Map and Contact Information.) · Division for Libraries and Technology staff (See Trustee Tool C: Division for Libraries and Technology Contact Information.) S73 W16663 Janesville Road Muskego, WI 53150 (262) 971-2100 www.cityofmuskego.org/library TO: LIBRARY BOARD FROM: PETE LOEFFEL, LIBRARY DIRECTOR SUBJECT: WCFLS MEMBERSHIP AGREEMENT DATE: NOVEMBER 13, 2014 CC: For the past several years, the Library has signed an annual addendum to the Waukesha Federated System Membership Agreement. This year, WCFLS Director Connie Meyer revised the base agreement, which is on the agenda for the WCFLS Board Meeting on Tuesday, November 18. Attached is a copy of the sample agreement that shows the changes from the last base agreement, along with a clean copy of the new proposed agreement. Page 1 of 8 SAMPLE AGREEMENT Waukesha County Federated Library System 1 Membership Agreement 2 3 4 General Agreement and Purpose: 5 6 The Waukesha County Federated Library System Board and the NAME Muskego Public 7 Library, as member, do hereby enter into an agreement for the purpose of providing library 8 service to all residents of the County through local participating public libraries by creating 9 a system of reciprocity of library services and facilities for all residents of the County. 10 11 1. Definitions 12 13 A. System Board means the body established by the Waukesha County Board in 14 accordance with ss.43.19 Wis. Stats. and known as the Waukesha County 15 Federated Library System Board. It consists of 7 members appointed by the 16 County Executive. 17 18 B. Member Library means the participating public library within the System 19 organized under ss.43.52 or 43.53 of Wisconsin Statutes and which has entered into 20 an agreement with the Waukesha County Federated Library System. There are 16 21 member libraries. 22 23 C. Resource Library means the participating public library designated by the System 24 Board for the purpose of performing specific functions related to interlibrary loan 25 and reference referral as outlined in ss.43.24(2) Wis. Stats. The City of 26 Waukesha’s Public Library shall serve as the System Resource Library for the 27 Waukesha County Federated Library System and shall agree to cooperate with the 28 Library System Board and member libraries in developing and improving System-29 wide services. 30 31 D. Resident means a person residing in one of the communities directly supporting a 32 public library. 33 34 E. County-taxed Resident (also known as TNR or True Non-Resident) means a 35 person residing in one of the communities without its own library which is taxed by 36 the county for the purpose of reimbursing member libraries for use made of 37 libraries by these residents. 38 39 F. Crossover circulation shall mean the borrowing of library materials at a Waukesha 40 County Federated Library System library by persons who live in a county 41 community other than where the library utilized is located. 42 43 G. County Tax means a tax levied by a county pursuant to ss.43.64(a), Wis. Stats. for 44 library services if it meets the conditions specified in ss.43.15(4)(b), Wis. Stats. 45 46 Page 2 of 8 SAMPLE AGREEMENT H. Exemption from County Tax means the exemption a municipality receives from 47 the county tax levy for library service if, during the year the levy is made, the 48 municipality appropriates and expends for a library fund a sum at least equal to the 49 sum of the municipality’s share of the sum levied by the county board for public 50 library service in the prior year pursuant to ss.43.64, Wis. Stats. In order to be 51 exempt from the county tax, a municipality must achieve compliance with the 52 minimum standards adopted by the Waukesha County Board in the Library 53 Services Plan if approved by local library boards as provided in the Library 54 Services Plan. 55 56 I. Municipal Appropriation means the annual tax that a municipality levies pursuant 57 to ss.43.52, Wis. Stats. 58 59 J. Maintenance of effort means funding by a municipality pursuant to 60 ss.43.15(4)(c),Wis. Stats. 61 62 K.J. System means the Waukesha County Federated Library System. 63 64 65 2. System Responsibilities 66 67 A. Written agreements to provide, to any resident of the System area, the same library 68 services, on the same terms, that are provided to the residents of the municipality or 69 county that established the member library, except for the group programming 70 preference authorized under ss.43.15(4)(c)4.,Wis. Stats. and to provide for the 71 interlibrary loan of materials among all participating public libraries, as evidenced 72 by agreements with those libraries. 73 74 B. Backup reference, information and interlibrary loan services from the System 75 Resource Library, including the development of an access to specialized 76 collections, as evidenced by a written agreement with that library. 77 78 79 C. Referral or routing of reference and interlibrary loan requests from libraries within 80 the System to libraries within and outside the System. 81 82 C. Referral or routing of reference and interlibrary loan requests from libraries within 83 the System to libraries within and outside the System. 84 85 D. In-service training for, and professional consultation with, participating public 86 library personnel and trustees. 87 88 E. Rapid and regular delivery and communication systems for participating public 89 libraries as evidenced by a written plan and service program. 90 91 Page 3 of 8 SAMPLE AGREEMENT F. Electronic delivery of information and physical delivery of library materials to 92 participating libraries. 93 94 G. Service agreements with all adjacent library systems. 95 96 H. Professional consultant services to participating public libraries and counties as 97 evidenced by a written plan and a service program. 98 99 I. Any other service programs designed to meet the needs of participating public 100 libraries and the residents of the System area, as determined by the public library 101 system board after consultation with participating public libraries. 102 103 J. Continuous planning with the Ddivision for Libraries and Technology (DLT) and 104 with participating public libraries and counties in the area in regard to developing 105 collections, services, and programsthe library materials collection to meet member 106 libraries’ the service needs as evidenced by a written collection development plan. 107 108 K. Promotion and facilitation of library service to users with special needs. 109 110 L. Cooperation and continuous planning with other types of libraries in the System 111 area, which results in agreements with those libraries for the appropriate sharing of 112 library resources to benefit the clientele of all libraries in the System area and a 113 written plan for furthering cooperative activities among all types of libraries. 114 115 M. Continuous planning with the Division for Libraries and Technologydivision 116 (DLT) and with participating libraries and counties in the area in regard to the 117 library automation and technical services as evidenced by a written plan. 118 119 N. That, if the System reimburses a participating public library for the costs of 120 providing interlibrary borrowing services to an individual who holds a valid 121 borrower’s card of another participating public library, the reimbursement from 122 state sources shall not exceed the actual costs incurred by the public library in 123 providing such services. 124 125 126 3. Member Library Responsibilities 127 128 To be eligible for System membership, and the services described above, participating 129 libraries agree to meet the following requirements: 130 131 A. Be established under Chapter 43, Wisconsin Statutes. 132 133 B. Be located in a county that participates in a public library system. 134 135 C. Be authorized by its municipal governing body or county board to participate in the 136 public library system. 137 Page 4 of 8 SAMPLE AGREEMENT 138 D. By written agreement with the System Board, participate in the System and its 139 activities, participate in interlibrary loan of materials with other System libraries 140 and to provide, to any resident of the System area, the same library services, on the 141 same terms, that are provided to the residents of the municipality or county that 142 established the member library. This subdivision does not prohibit a municipal, 143 county, or joint public library from giving preference to its residents in library 144 group programs held for children or adults if the library limits the number of 145 persons who may participate in the group program. 146 147 E. Be funded by the municipal governing body at a level not lower than the average of 148 the previous three years. The funding levels are as listed in the annual state reports. 149 150 F.E. Employ a head librarian holding current and appropriate public library certification 151 from the Department of Public Instruction. Allow attendance by appropriate staff 152 at cooperative in-service workshops run by the System for continuing education in 153 library services. 154 155 G.F. Honor valid borrower’s cards from other System libraries, and those libraries in 156 library systems with which the System Board has intersystem agreements. 157 Libraries shall issue library cards according to mutually agreed upon procedures, to 158 county residents who live outside a municipality that supports a public library 159 directly. 160 161 H.G. Loan materials for specific title and subject requests to other System libraries 162 libraries through System interloan programs based on System-adopted procedures. 163 Participate in providing telephone and/or other access to reference services, through 164 the System reference librarian. 165 166 I.H. Accept the return of materials borrowed from other participating System libraries 167 for pickup by System delivery service, and permit local materials to be returned to 168 other participating System libraries. Exceptions may be made for audio-visual and 169 other agreed upon short circulation materials. The library where materials are 170 returned shall retain income from fines. 171 172 J.I. To maintain and provide complete and accurate records as directed by the System 173 Board and the state Division for Libraries, Technology and TechnologyCommunity 174 Learning of all expenditures relating to the System and to account in full for all 175 funds appropriated to it in accordance with acceptable accounting procedures. 176 177 K.J. The library’s annual report shall be presented to the System and the State Division 178 for Libraries and, Technology and Community Learning. 179 180 L.K. All records regarding circulation shall be maintained in an orderly fashion, as 181 required by the System, and shall be presented to the System in an annual report. 182 Page 5 of 8 SAMPLE AGREEMENT Members shall conduct operations and library services in accordance with accepted 183 library procedures. 184 185 M.L. Agree to other requirements of Chapter 43, Wisconsin Statutes as they pertain to 186 member libraries. 187 188 N.M. Recognize state standards as prescriptive measures to encourage quality library 189 services. 190 191 O.N. Comply with all numerical standards as adopted by the Waukesha County Board in 192 the County Library Services Plan. 193 194 195 196 197 198 4. Library Funding 199 200 A. Control and custody of funds. The library must deposit all general tax funds with 201 the city/village clerk or municipal officer responsible for disbursing funds. Said 202 officer shall write all checks from these sources. The library board’s treasurer or 203 other officers are not authorized to write such checks. They are subject to the 204 provisions of ss.43.58(1), Wis. Stats., which provides that the library board must 205 have “exclusive control of the expenditure of all moneys collected, donated or 206 appropriated for the library fund.” The municipality cannot determine amounts for 207 specific line items. It can only set the overall total, the library board must set 208 specific amounts for each line item. 209 210 B. Minimum rate for exemption. The municipality operating a library may exempt 211 from the county tax providing that it is taxing its own residents at a rate equivalent 212 to the county as provided in ss.43.64(2), Wis. Stats. (see section 2 above). 213 214 C. Maintenance of effort. A library may not continue to be a member of a library 215 system if its municipality fails to appropriate and expend local funds at a rate less 216 than the average of the three previous years, as specified in ss.43.15(4), Wis. Stats. 217 218 D.C. Library Board Distribution of Funds. The System recognizes that adding 219 additional residents to be served adds to the library’s costs for providing those 220 services. The System does not set specific amounts that should be used by the 221 municipality to reduce local taxes as opposed to being used by the library to 222 enhance services to County-taxed residents. It does however, offer the following 223 guidelines: 224 1. Municipal appropriations should be used to support the basic operation of 225 the building, staffing and materials to supply services to local residents. 226 2. County appropriations should be used to reimburse: 227 a. the city, for service to nonresidents, 228 Page 6 of 8 SAMPLE AGREEMENT b. the library, to meet the increased demand on the collection and 229 personnel by nonresidents, and 230 c. the library, to provide appropriate and necessary progress in library 231 services, including technological progress. 232 233 234 235 5. Member Library Payments – Conditions 236 237 A. The System agrees to pay member libraries for services to county-taxed residents 238 rendered pursuant to the agreement. 239 240 B. Payments shall be contingent upon the amounts appropriated by the Waukesha 241 County Board of Supervisors. Payments shall be based on System-approved 242 formulas that account for current use by county-taxed residents and crossover 243 borrowers. The formula is subject to annual review by the member libraries 244 through the advisory committee known as the Alliance for Public Libraries (APL) 245 and by the System Board. 246 247 C. A notice of the System budget request figures shall be sent annually to member 248 libraries when appropriation requests are sent to the county. It shall indicate the 249 proposed amounts of payment to each library. 250 251 D. The System shall submit an annual Memorandum of Agreement to each member 252 library specifying the amount of money to be paid pursuant to this agreement. Said 253 memorandum shall be sent as soon as possible after the County Board of 254 Supervisors and the Library System Board have approved final appropriations for 255 any fiscal year. 256 257 E. Recipients agree to submit to the System an annual statement of the manner in 258 which the funds were spent. 259 260 261 6. Effective Dates 262 263 A. This agreement is effective from the date of its signing by both parties. It shall be 264 renewed annually. Renewals may be by addendum. Notice of proposed changes to 265 the language of the contract shall be made at least 90 days prior to the end of any 266 contract year. In the event either party does not meet the conditions and 267 requirements of this agreement, then it shall terminate after failure of said party to 268 cure its default within thirty days after written notice thereof by the other party. 269 270 271 272 Page 7 of 8 SAMPLE AGREEMENT 2001 Annual Addendum 273 to the 274 Waukesha County Federated Library System 275 Member Library Contract 276 2015 277 278 279 Subject to the terms and conditions of the general agreement between the System and the 280 member library, the System agrees to pay the following amounts to the member library 281 during the 201501 calendar year. Payments will be made in two equal payments no later 282 than April and October. 283 284 285 286 Library County aid State aid Lakeshores 287 288 Muskego $15,542 $4,706 $22,751 289 290 291 Library County Aid LLS Aid Book Grant SLP Grant Early Literacy Grant 292 293 294 Page 8 of 8 SAMPLE AGREEMENT IN WITNESS HERETO, the duly authorized agents of the parties affix their signatures. 295 296 297 298 299 NAMEMUSKEGO PUBLIC LIBRARY 300 301 302 303 304 ___________________________________________ _______________ 305 President, Board of Trustees Date 306 307 308 309 ___________________________________________ _______________ 310 Secretary, Board of Trustees Date 311 312 313 314 WAUKESHA COUNTY FEDERATED LIBRARY SYSTEM 315 316 317 318 319 ___________________________________________ _______________ 320 President, Board of Trustees Date 321 322 323 324 ___________________________________________ _______________ 325 Secretary, Board of Trustees Date 326 327 Page 1 of 8 SAMPLE AGREEMENT Waukesha County Federated Library System 1 Membership Agreement 2 3 4 General Agreement and Purpose: 5 6 The Waukesha County Federated Library System Board and the NAME Public Library, as 7 member, do hereby enter into an agreement for the purpose of providing library service to 8 all residents of the County through local participating public libraries by creating a system 9 of reciprocity of library services and facilities for all residents of the County. 10 11 1. Definitions 12 13 A. System Board means the body established by the Waukesha County Board in 14 accordance with ss.43.19 Wis. Stats. and known as the Waukesha County 15 Federated Library System Board. It consists of 7 members appointed by the 16 County Executive. 17 18 B. Member Library means the participating public library within the System 19 organized under ss.43.52 or 43.53 of Wisconsin Statutes and which has entered into 20 an agreement with the Waukesha County Federated Library System. There are 16 21 member libraries. 22 23 C. Resource Library means the participating public library designated by the System 24 Board for the purpose of performing specific functions related to interlibrary loan 25 and reference referral as outlined in ss.43.24(2) Wis. Stats. The City of 26 Waukesha’s Public Library shall serve as the System Resource Library for the 27 Waukesha County Federated Library System and shall agree to cooperate with the 28 Library System Board and member libraries in developing and improving System-29 wide services. 30 31 D. Resident means a person residing in one of the communities directly supporting a 32 public library. 33 34 E. County-taxed Resident (also known as TNR or True Non-Resident) means a 35 person residing in one of the communities without its own library which is taxed by 36 the county for the purpose of reimbursing member libraries for use made of 37 libraries by these residents. 38 39 F. Crossover circulation shall mean the borrowing of library materials at a Waukesha 40 County Federated Library System library by persons who live in a county 41 community other than where the library utilized is located. 42 43 G. County Tax means a tax levied by a county pursuant to ss.43.64(a), Wis. Stats. for 44 library services if it meets the conditions specified in ss.43.15(4)(b), Wis. Stats. 45 46 Page 2 of 8 SAMPLE AGREEMENT H. Exemption from County Tax means the exemption a municipality receives from 47 the county tax levy for library service if, during the year the levy is made, the 48 municipality appropriates and expends for a library fund a sum at least equal to the 49 sum of the municipality’s share of the sum levied by the county board for public 50 library service in the prior year pursuant to ss.43.64, Wis. Stats. In order to be 51 exempt from the county tax, a municipality must achieve compliance with the 52 minimum standards adopted by the Waukesha County Board in the Library 53 Services Plan if approved by local library boards as provided in the Library 54 Services Plan. 55 56 I. Municipal Appropriation means the annual tax that a municipality levies pursuant 57 to ss.43.52, Wis. Stats. 58 59 J. System means the Waukesha County Federated Library System. 60 61 2. System Responsibilities 62 63 A. Written agreements to provide, to any resident of the System area, the same library 64 services, on the same terms, that are provided to the residents of the municipality or 65 county that established the member library, except for the group programming 66 preference authorized under ss.43.15(4)(c)4.,Wis. Stats. and to provide for the 67 interlibrary loan of materials among all participating public libraries, as evidenced 68 by agreements with those libraries. 69 70 B. Backup reference, information and interlibrary loan services from the System 71 Resource Library, including the development of an access to specialized 72 collections, as evidenced by a written agreement with that library. 73 74 C. Referral or routing of reference and interlibrary loan requests from libraries within 75 the System to libraries within and outside the System. 76 77 D. In-service training for, and professional consultation with, participating public 78 library personnel and trustees. 79 80 E. Rapid and regular delivery and communication systems for participating public 81 libraries as evidenced by a written plan and service program. 82 83 F. Electronic delivery of information and physical delivery of library materials to 84 participating libraries. 85 86 G. Service agreements with all adjacent library systems. 87 88 H. Professional consultant services to participating public libraries and counties as 89 evidenced by a written plan and a service program. 90 91 Page 3 of 8 SAMPLE AGREEMENT I. Any other service programs designed to meet the needs of participating public 92 libraries and the residents of the System area, as determined by the public library 93 system board after consultation with participating public libraries. 94 95 J. Continuous planning with the Division for Libraries and Technology (DLT) and 96 with participating public libraries and counties in the area in regard to developing 97 collections, services, and programs to meet member libraries’ needs. 98 99 K. Promotion and facilitation of library service to users with special needs. 100 101 L. Cooperation and planning with other types of libraries in the System area, which 102 results in agreements with those libraries for the appropriate sharing of library 103 resources to benefit the clientele of all libraries in the System area and a written 104 plan for furthering cooperative activities among all types of libraries. 105 106 M. Continuous planning with the Division for Libraries and Technology (DLT) and 107 with participating libraries and counties in the area in regard to the library 108 automation and technical services as evidenced by a written plan. 109 110 N. That, if the System reimburses a participating public library for the costs of 111 providing interlibrary borrowing services to an individual who holds a valid 112 borrower’s card of another participating public library, the reimbursement from 113 state sources shall not exceed the actual costs incurred by the public library in 114 providing such services. 115 116 117 3. Member Library Responsibilities 118 119 To be eligible for System membership, and the services described above, participating 120 libraries agree to meet the following requirements: 121 122 A. Be established under Chapter 43, Wisconsin Statutes. 123 124 B. Be located in a county that participates in a public library system. 125 126 C. Be authorized by its municipal governing body or county board to participate in the 127 public library system. 128 129 D. By written agreement with the System Board, participate in the System and its 130 activities, participate in interlibrary loan of materials with other System libraries 131 and to provide, to any resident of the System area, the same library services, on the 132 same terms, that are provided to the residents of the municipality or county that 133 established the member library. This subdivision does not prohibit a municipal, 134 county, or joint public library from giving preference to its residents in library 135 group programs held for children or adults if the library limits the number of 136 persons who may participate in the group program. 137 Page 4 of 8 SAMPLE AGREEMENT 138 E. Employ a head librarian holding current and appropriate public library certification 139 from the Department of Public Instruction. Allow attendance by appropriate staff 140 at cooperative in-service workshops run by the System for continuing education in 141 library services. 142 143 F. Honor valid borrower’s cards from other System libraries, and those libraries in 144 library systems with which the System Board has intersystem agreements. 145 Libraries shall issue library cards according to mutually agreed upon procedures, to 146 county residents who live outside a municipality that supports a public library 147 directly. 148 149 G. Loan materials to other System libraries based on System-adopted procedures. 150 151 H. Accept the return of materials borrowed from other participating System libraries 152 for pickup by System delivery service, and permit local materials to be returned to 153 other participating System libraries. Exceptions may be made for audio-visual and 154 other agreed upon short circulation materials. The library where materials are 155 returned shall retain income from fines. 156 157 I. To maintain and provide complete and accurate records as directed by the System 158 Board and the state Division for Libraries and Technology of all expenditures 159 relating to the System and to account in full for all funds appropriated to it in 160 accordance with acceptable accounting procedures. 161 162 J. The library’s annual report shall be presented to the System and the State Division 163 for Libraries and Technology. 164 165 K. All records regarding circulation shall be maintained in an orderly fashion, as 166 required by the System, and shall be presented to the System in an annual report. 167 Members shall conduct operations and library services in accordance with accepted 168 library procedures. 169 170 L. Agree to other requirements of Chapter 43, Wisconsin Statutes as they pertain to 171 member libraries. 172 173 M. Recognize state standards as prescriptive measures to encourage quality library 174 services. 175 176 N. Comply with all numerical standards as adopted by the Waukesha County Board in 177 the County Library Services Plan. 178 179 180 181 182 183 Page 5 of 8 SAMPLE AGREEMENT 4. Library Funding 184 185 A. Control and custody of funds. The library must deposit all general tax funds with 186 the city/village clerk or municipal officer responsible for disbursing funds. Said 187 officer shall write all checks from these sources. The library board’s treasurer or 188 other officers are not authorized to write such checks. They are subject to the 189 provisions of ss.43.58(1), Wis. Stats., which provides that the library board must 190 have “exclusive control of the expenditure of all moneys collected, donated or 191 appropriated for the library fund.” The municipality cannot determine amounts for 192 specific line items. It can only set the overall total, the library board must set 193 specific amounts for each line item. 194 195 B. Minimum rate for exemption. The municipality operating a library may exempt 196 from the county tax providing that it is taxing its own residents at a rate equivalent 197 to the county as provided in ss.43.64(2), Wis. Stats. (see section 2 above). 198 199 C. Library Board Distribution of Funds. The System recognizes that adding 200 additional residents to be served adds to the library’s costs for providing those 201 services. The System does not set specific amounts that should be used by the 202 municipality to reduce local taxes as opposed to being used by the library to 203 enhance services to County-taxed residents. It does however, offer the following 204 guidelines: 205 1. Municipal appropriations should be used to support the basic operation of 206 the building, staffing and materials to supply services to local residents. 207 2. County appropriations should be used to reimburse: 208 a. the city, for service to nonresidents, 209 b. the library, to meet the increased demand on the collection and 210 personnel by nonresidents, and 211 c. the library, to provide appropriate and necessary progress in library 212 services, including technological progress. 213 214 215 5. Member Library Payments – Conditions 216 217 A. The System agrees to pay member libraries for services to county-taxed residents 218 rendered pursuant to the agreement. 219 220 B. Payments shall be contingent upon the amounts appropriated by the Waukesha 221 County Board of Supervisors. Payments shall be based on System-approved 222 formulas that account for current use by county-taxed residents and crossover 223 borrowers. The formula is subject to annual review by the member libraries 224 through the advisory committee known as the Alliance for Public Libraries (AP L) 225 and by the System Board. 226 227 Page 6 of 8 SAMPLE AGREEMENT C. A notice of the System budget request figures shall be sent annually to member 228 libraries when appropriation requests are sent to the county. It shall indicate the 229 proposed amounts of payment to each library. 230 231 D. The System shall submit an annual Memorandum of Agreement to each member 232 library specifying the amount of money to be paid pursuant to this agreement. Said 233 memorandum shall be sent as soon as possible after the County Board of 234 Supervisors and the Library System Board have approved final appropriations for 235 any fiscal year. 236 237 E. Recipients agree to submit to the System an annual statement of the manner in 238 which the funds were spent. 239 240 241 6. Effective Dates 242 243 A. This agreement is effective from the date of its signing by both parties. It shall be 244 renewed annually. Renewals may be by addendum. Notice of proposed changes to 245 the language of the contract shall be made at least 90 days prior to the end of any 246 contract year. In the event either party does not meet the conditions and 247 requirements of this agreement, then it shall terminate after failure of said party to 248 cure its default within thirty days after written notice thereof by the other party. 249 250 251 252 Page 7 of 8 SAMPLE AGREEMENT 253 Waukesha County Federated Library System 254 Member Library Contract 255 2015 256 257 258 Subject to the terms and conditions of the general agreement between the System and the 259 member library, the System agrees to pay the following amounts to the member library 260 during the 2015 calendar year. Payments will be made in two equal payments no later than 261 April and October. 262 263 264 Library County Aid LLS Aid Book Grant SLP Grant Early Literacy Grant 265 266 267 Page 8 of 8 SAMPLE AGREEMENT IN WITNESS HERETO, the duly authorized agents of the parties affix their signatures. 268 269 270 271 272 NAME PUBLIC LIBRARY 273 274 275 276 ___________________________________________ _______________ 277 President, Board of Trustees Date 278 279 280 281 ___________________________________________ _______________ 282 Secretary, Board of Trustees Date 283 284 285 286 WAUKESHA COUNTY FEDERATED LIBRARY SYSTEM 287 288 289 290 ___________________________________________ _______________ 291 President, Board of Trustees Date 292 293 294 295 ___________________________________________ _______________ 296 Secretary, Board of Trustees Date 297 298